OxCORT v4 Quik Guie Revision Clss Reports This quik guie is suitble for the following roles: Tutor This quik guie reltes to the following menu options: Crete Revision Clss Reports pg 1 Crete Revision Clss Reports is then broken own into four further topis: To rete Revision Clss reports pg 1 Eiting n submitting reports pg 3 Reoring more thn 3 revision lsses pg 4 Sve n retrieve Revision Clss report setup t pg 4 The Crete Revision Clss Reports option on the min menu will llow you to reor series of Revision Clss sessions, with multiple n vrie stuent ttenne on given topi in seprte report type. Revision Clsses re reore three sessions t time (lsses re referre to s sessions in OxCORT). If you hve hel more thn three sessions, you will nee to opy the informtion use in the first three sessions to rete the next three session n so on until ll the sessions hve been reore. At ny point uring the retion of Revision Clss reports, you my sve the informtion you hve entere so fr, then retrieve it lter to ontinue reting your reports. This is to llow you to reor the informtion throughout the term rey to submit t the en of term. You my only submit reports in OxCORT if you hve omplete the Chnge Pyment Detils sreen n hve vli emil ress in the Chnge Your Emil Aress sreen. If informtion is missing from either of these sreens, OxCORT will not llow you to submit reports for pyment. The quik guie entitle Entering Pyment & Corresponene Informtion will help you further with this. To rete Revision Clss reports These instrutions re bse on the following senrio You hve gthere your stuents together six times uring the term to revise English Literture, you reor the Revision Clss setup with the topi of 'English Literture', n selet three Sessions within tht Clss (remember you n only reor three sessions t time). You will then reor whih stuents ttene whih of the first three sessions. To reor the next three sessions, follow the instrution in the next setion. 1. Selet from the min menu. 2. You will be tken to the first of 3 setup sreens. v1
3. Complete sreen one: b e f g h i Enter the topi of the sessions (lsses) n the etils of the session numbers. e.g. English Literture (Sessions 1-3 of 6). The Subjet fiel will show the efult subjet s entere by you into the Chnge Pyment Detils sreen. If you re tehing ifferent subjet for these lsses, plese selet the pproprite option from the rop-own. The Tutor Ctegory fiel will show the efult tegory s entere by you into the Chnge Pyment Detils sreen. If you re tehing t College where you hol ifferent Ctegory of post, plese selet the pproprite option from the rop-own. Enter ny generl omments bout the sessions e.g. fire lrm interrupte session 2. Selet the number of sessions (lsses) hel (if more thn 3 sessions were hel in the sme topi, selet 3 from the rop-own. After reting reports for the first 3 sessions, follow the instrutions in the setion below entitle Reoring more thn 3 revision lsses ). Selet the Term n Yer uring whih the lsses were hel. Selet the Pyment Rte. Selet your efult Pyment Metho (this n be hnge for iniviul stuents lter). Selet your efult College for the sessions (this n lso be hnge for iniviul stuents lter). 4. To ontinue to the seon sreen lik the To ler the t from the fiels, lik the At ny time uring the ompletion of these 3 setup sreens, you my sve the t entere so fr n retrieve it nother time for ompletion. For further informtion see the Sve n retrieve Revision Clss report setup t setion of this oument. 5. You will be tken to the seon sreen. 6. Complete sreen two: Clik the rop-own n selet the length of time for eh session. The urtion is reore in hours, for exmple 90 minutes is entere s 1.50 hours. 7. To ontinue to the thir sreen lik the 8. You will be tken to the thir sreen. 9. Complete sreen three: Enter the WebAuth usernme of the stuent you wish to to the ttenne list (if you o not know their usernme, use the 2
b Clik the The nme of the stuent will be isplye, hek tht this is orret n lik the Continue to stuents in this wy until ll the stuents tht ttene one or more of these sessions hve been e. You n quikly ll your stuents in one go (if they re on the sme Progrmme of Stuy) by using the Serh for People button, serhing by College n Progrmme of Stuy, then seleting multiple stuents. e Selet the sessions (lsses) eh stuent ttene by liking on the Sessions Attene boxes to tik. Clik the button to tik to ll the boxes. Clik the button to remove ll the tiks. Clik the button to ple tiks in the boxes with no tiks n vie-vers. There is rop-own fiel to the right of eh stuent nme tht will llow you to hnge your Pyment Metho or College. This will ffet the report for tht stuent only. If you wish to remove one or more stuents from the list tik the box to the left of their nme (or use the or buttons) n lik the 10. One you hve entere informtion for ll the stuents who ttene the sessions, you n rete the reports by liking the button t the bottom of the pge. 11. The Confirmtion sreen will isply 12. Chek the informtion on the onfirmtion sreen is orret n lik the This will rete one report for eh stuent with the sttus of Crete. 13. You will be tken to the Report Serh n Seletion sreen where ll the Revision Clss reports you hve just rete will be isplye. 14. You will now nee to submit the reports. Eiting n submitting reports The mnner in whih you eit n submit the reports mirrors the methos use in the retion of Tutoril Reports. You will not, however, be ble to personl omments on to iniviul reports. To eit reports: 1. If neessry, selet from the min menu n serh for your reports. 2. Clik to ple tik in the box to the left of ll the reports you wish to eit on the Report Serh n Seletion sreen. 3. Clik the All the selete reports will open in one sreen llowing you to sroll own n eit eh report. 4. One you hve finishe eiting the reports, sroll to the bottom of the sreen n lik the 5. On the onfirmtion sreen, hek the etils n lik the To submit the reports: 3
b Clik to ple tik in the box to the left of ll the reports you wish to submit on the Report Serh n Seletion sreen. Clik the On the onfirmtion sreen, lik the You hve now omplete the proess. Reoring more thn 3 revision lsses If you hve hel more thn 3 revision lss sessions you will nee to rete the first 3 in OxCORT n then opy these to rete the next 3 n so on. These instrutions re bse on the senrio shown in the setion bove 1. Crete the first 3 sessions in the mnner esribe in the setion entitle To Crete Revision Clss Reports. 2. To rete the next set of sessions selet from the min menu. 3. Clik the You will be tken to the Revision Clss Setup Retrieve sreen. 4. Selet the Stte of Reports Crete n the orret Term n Yer n lik the 5. You will see list of report setups tht mth the serh riteri you entere. Clik the button next to the report setup tht you wish to opy. 6. You hve now rete opy of the first 3 sessions. You will be tken to the first setup sreen n ll the informtion you previously entere (exept ttenne) will be shown. Work through the sreens eiting the informtion s pproprite. Remember to lter the topi to show the new session numbers e.g. English Literture (Sessions 4-6 of 6). Remember tht lthough the sessions re numbere 1, 2 n 3 on the sreen, the informtion you re entering re for sessions 4 onwrs. 7. One you hve eite the informtion, rete the reports by liking the button t the bottom of the sreen. This will rete nother report for eh stuent. 8. Submit the reports in the usul wy. If you hve more thn 6 sessions you wish to reor you will nee to repet these steps until you hve rete ll the sessions. Sve n retrieve Revision Clss report setup t At ny point uring the retion of Revision Clss reports, you my sve the informtion you hve entere so fr, then retrieve it lter to ontinue reting your reports. 1. To sve the informtion you hve entere: Clik the button t the bottom of ny of the three setup sreens. 2. To retrieve the setup sreens you hve sve: Selet from the min menu. b Clik the You will be tken to the Revision Clss Setup Retrieve pge. Selet the Stte of In Progress n the orret Term n Yer n lik the You will see list of report setups tht mth the serh riteri you entere. Fin the orret one n lik the 4
e You will be tken to the first of the 3 setup sreens n ll the informtion you entere up to the point of sving will be shown. Continue to enter your informtion in the usul wy. If you wish to elete report setup tht you hve rete, selet the pproprite report setup on the Revision Clss Setup Retrieve sreen n lik the SUPPORT: If you hve ny problems using OxCORT, plese see your Tutoril Offie or emil support: oxort@min.ox..uk 5