Now that you have a fleet management system, what should you do with it? By Brad Kelley
Overview Typical fleet system use Understanding where your data lives Reporting Key Performance Indicators (KPI) Interfaces
Typical fleet system use
Typical Fleet System Wired Wireless
Typical Fleet System Environment System use limited to fleet operation 1 3 power users Two interfaces (i.e. fuel and finance systems) 5 10 key reports used routinely Batch processing of technician time Several manual forms still utilized Training and modules limited to what was rolled out during the initial implementation
Typical Fleet System Use Modules Used Work orders Work pending Parts management Fuel management General reports PM Modules Not Used Motor pool Bar coding Part cross referencing Technician labor Warranty Tire tracking Accounting Scheduling and planning Management reports
Common Technical Issues No policy and procedure manual to define system use No disaster recovery plan Un-tested and validated backup solution One key technical resource central point of failure No testing scripts for upgrades No replacement schedule for hardware and software
Understanding where your data lives
Database Overview Databases are essentially intelligent spreadsheets with the capacity to store mass amounts of related data. Database intelligent features include: Execution of complex queries Multiple user access with controls Views and stored procedures
Spreadsheets Columns Rows Tables
Databases Database Tables
EHeader Table Columns Rows
Data Dictionary
Reporting
Reporting Standard FMIS Reports 200 < reports Un-customizable Limited parameters and filtering Easy to utilize Limited export features Ad Hoc Reports $300 - $500 ad hoc writing software Additional setup Additional training Extensive customization, parameters and filtering Multiple export features
Typical Ad Hoc Reporting Scenario PC
Ad Hoc Report Writer
Web Report Menu
Web Reports
Key Performance Indicators (KPI)
KPI Dashboard
KPI Dashboard
KPI Web Reports
Interfaces
Typical Fleet System Interfaces Fuel card company Internal fuel system Financial system Emergency management system Logistics system Procurement system
Additional System Interfaces GPS system RFID active and passive tags Telematics Replacement planning modeling software Electronic equipment manuals OEM time standards databases
Summary
Summary Continue implementation of system modules and training Mitigate potential technical issues through testing and planning Implement third party tools (e.g ad hoc reporting and fleet replacement planning) to enhance the system Establish key performance measures to provide powerful management views Push data to users and customers Expand use of interfaces to collect additional data and feed other systems
Questions Brad Kelley Mercury Associates, Inc. E-mail : bkelley@mercury-assoc.com Website :