Part-time Board Booklet AIESEC Amsterdam 2016-2017 Dear reader, Great that you are considering a part-time board position within AIESEC Amsterdam! We are now recruiting for board positions starting July 2016. This booklet contains all necessary information about the available job profiles and the application procedure of the functions for the term 2016-2017. An AIESEC board year provides you with great opportunities and challenges. During your year as board member, you will develop yourself personally and professionally; expand your national and international network; develop a global mindset, and have a lot of fun. It s AIESEC mission to turn every young person into a leader that is self-aware and solution-oriented. In Amsterdam, our team consists of 28 enthusiastic, ambitious people, divided in 3 different teams. Together with your team-members, you will play a part in the performance of AIESEC Amsterdam and it s members. We are looking forward to seeing you during the application period and are eager to learn more about you and your ambitions. Good luck and enjoy the process! On behalf of AIESEC Amsterdam, Dick Stroet President AIESEC Amsterdam 2015-2016 1
Contents Contents 2 Abbreviations: 2 What is AIESEC? 3 Structure AIESEC Amsterdam 2016-2017 4 Job Descriptions 5 Expectations 7 Timeline 8 Application procedure 9 Abbreviations: Like most companies, AIESEC uses a lot of abbreviations. We don t expect you to learn them by heart for now, but use the list below to help you understand all the information in this booklet completely. AIESEC: MC: LC: LCP: VPFER: VP ogcdp: VP ogip: VP igip: HO: EB: Natco: IC: Association internationale des étudiants en sciences économiques et commerciales Member Committee (The National AIESEC Board) Local Committee (The AIESEC team in a city) Local Committee President Vice President Finance & ER Vice President Outgoing Global Community Development Programs Coordinator of the team which sends dutch students abroad for volunteering Vice President Outgoing Global Internship Programs Coordinator of the team which sends Dutch students abroad for professional internships Vice President Incoming Global Internships Programs Coordinator of the team which receives foreign students for professional internships Head Office (LCP + VP FER) Executive Board (all full-time positions) National Conference International Conference 2
What is AIESEC? With more than 90.000 members in 126 countries, AIESEC is the biggest student-run organisation in the world. This has not always been the case. We grew from the collaboration and efforts of students from seven countries in 1948, who believed that teaching the next generation about responsible leadership would be the solution to the global threat of war. In 2016, AIESEC is an international platform for young people to explore and develop their leadership potential. At AIESEC, we believe that if we select young, smart people and help them in becoming global-minded leaders, the positive impact we can have together is enormous. In order to have this impact, we offer international exchange experiences that will increase intercultural understanding, which can be either professional or voluntary. To accommodate this service, we select talented, assertive and ambitious young people for a board year. These board members enable the impact this organisation can have on people, and we d love to see if you ll be one of them. A summary of our mission, vision and projects can by found here! Of the 90.000 members AIESEC has globally, around 300 of them are based in the Netherlands. AIESEC the Netherlands consists of 11 committees, with Amsterdam being the largest. In 2016-2017, AIESEC Amsterdam will consist of three teams, who are each responsible for one product of AIESEC. The ogip team is responsible for sending Dutch students abroad on professional internships. They attract, select, prepare and coach students who wish to go abroad with AIESEC and want to develop their leadership skills during their internship. Members of the ogcdp team are responsible for sending Dutch students abroad on volunteer programs. The team attracts, selects, prepares and coaches students who wish to go abroad with AIESEC and increase their intercultural understanding in combination with voluntary work. The igip team is responsible for students from all over the world coming to Amsterdam for professional internships. They create internship positions at various Dutch companies and select, match, receive and coach international students. Each team has a coördinator, who are members of the Executive Board. The Executive Board consists of full-time members and is led by the Head Office; the Local Committee President and the Vice President Finance and External Relations. On the following page, you ll find a depiction of the structure of AIESEC Amsterdam. 3
Structure AIESEC Amsterdam 2016-2017 Local Committee President (LCP) Local Committee Vice President Finance & External Relations (LCVP FER) Vice President Outgoing Global Community Development Program (VP ogcdp) Vice President Outgoing Global Internship Program (VP ogip) Vice President Incoming Global Internship Program (VP igip) Marketing Manager (x3) Marketing Manager (x2) Acquisition Manager (x3) Talent Manager (x4) Matching Manager (x2) Account Manager (x5) Talent Manager(x2) Trainee Manager(x2) 4
Job Descriptions The following pages contain a description of the teams within AIESEC Amsterdam, followed by the available part-time positions per team. Executive Board (full time positions): The executive board (EB) carries final responsibility for AIESEC Amsterdam as a whole. Within the EB, the president and the vice president FERIT are responsible for facilitating and supporting the other EB members. Furthermore, they ensure the strategic direction of AIESEC Amsterdam and run all general operations like recruitment, tracking, finance and external relations. Other full time board members are coordinating teams consisting of part time board members. They are responsible for their team, coaching and guiding its members. Positions: Local Committee President Vice President FER (Finance, External Relations) Vice President igip (incoming professional internships) Vice President ogip (outgoing professional internships) Vice President ogcdp (outgoing volunteer projects) In order to receive the booklet for a full-time board-year, please send an email to dickstroet@aiesec-amsterdam.nl. igip (Incoming Global Internship Program) As a member of the igip team you are responsible for students from all over the world coming to Amsterdam for professional internships. Together with your coordinator and team members it is your responsibility to create internship positions at Dutch companies and select, match, receive and coach international students. Available positions: 2x Acquisition Manager As Acquisition Manager it is your responsibility to create internship positions at Dutch companies. The job involves networking, contacting and meeting companies. 3x Account Manager As Account manager, you are responsible for the communication with a company once it has been acquired. It is your job to select a student that fits the demands of the company, and make sure both parties experience professional service in this matching process. 5
ogip (Outgoing Global Internship Program) As a member of the ogip team you are responsible for sending Dutch students abroad on professional internships. Together with your coordinator and team members it is your responsibility to attract, select, prepare and coach students who wish to go abroad with AIESEC. Available positions: 1x Marketing Manager: As marketing manager you are responsible for the promotion of AIESEC, and specifically the professional internships, towards the students of AIESEC Amsterdam. You use marketing strategies such as stunts to engage as many students as possible. Besides your main activities you are setting up collaborations with UvA/VU and student organisations 2x Talent Manager: Talent managers make sure that students who go on a professional AIESEC internship get the most out of their exchange experience. You maintain contact with them while they are abroad, and are responsible for making their internship a true leadership experience that develops the student as much as possible. ogcdp (Global Community Development Program) Members of the ogcdp team are responsible for sending Dutch students abroad on volunteer programs. The team attracts, selects, prepares and coaches students who wish to go abroad with AIESEC. 3x Marketing Manager As marketing manager you are responsible for the promotion of AIESEC, and specifically the professional internships, towards the students of AIESEC Amsterdam. You use marketing strategies such as stunts to engage as many students as possible. Besides your main activities you are setting up collaborations with UvA/VU and student organisations 4x Talent Manager As Talent manager, it is your responsibility to make sure that students who join AIESEC to volunteer abroad, get the most out of their experience. You help them in finding a project, prepare them for the trip, the work and the possible cultural differences. While they are abroad, you maintain contact with them. 6
Expectations Shared responsibility Aside from the specific tasks mentioned above, all members of AIESEC Amsterdam share responsibility for the performance of the entire group. Therefore, you are expected to spend time helping other teams. This might involve giving short presentations during lectures, liking and sharing Facebook messages, picking trainees up from the airport, and other activities. Time Board members within AIESEC serve an important role within the team. In order to make sure we can guarantee both qualitative and quantitative performance, we expect every part-time member of AIESEC Amsterdam to spend 15 to 20 hours a week on your tasks and responsibilities. Some of these hours are flexible; you decide when you come to the office, or whether you work from home. Some hours however, are mandatory or are decided upon as a group. Among the mandatory hours are for example the Monday evening. From 18:00 you ll have dinner with your team, your team meeting, and then the LC meeting, where everyone from AIESEC Amsterdam comes together. After that, we have drinks together. Among the events decided upon as a group, there are for example function-specific meetings. You play a role in deciding when they are, and you are expected to be present. Furthermore, AIESEC offers national conferences, international conferences, weekends away and trainings. AIESEC puts money and effort in hosting these events and to make sure members get the most out of their AIESEC board year we expect our members to be present. Please take into consideration that Take Over period starts at the last week of May until the 30th of June. In this period members will have multiple take over moments with their predecessor and four events that will take place between the 20th of May and the 2nd of July. In the summer, most projects are less intense. We don t have meetings, and it s perfectly possible to go on holiday. Some work has to be done though, as a lot of Dutch students are abroad with AIESEC, and they need to be guided and managed. Contribution AIESEC Amsterdam offers lunch everyday at the office, and drinks on Monday are paid for by the organisation. To finance this, we ask a monthly contribution of 35,- of all of our members. Furthermore, Conferences, weekends and other trips require contributions that vary per event. 7
Timeline Please take note of the following events. We will go over them in the application procedure, where we ask you to mention it if one of these dates is a problem for you. Deadline application 15th of April 23.59 Assessment rounds Interview rounds Announcement Part time Board Members National Take Over Start 18th of April - 21st of April 2nd of May - 13th of May 18th of May 20th of May NTOS 1st Local Committee meeting & drinks 23rd of June 20:45h - 23:00h Local Take Over Start 3rd of June 14:00h - 18:00h National Training Day 17th of June Take over Dinner 21st of June 18:00h LC Take Over Weekend Start board year 2nd & 3rd of July 4th of July 8
Application procedure Within AIESEC, we put a lot of effort in selecting our applicants and making sure our members are employed in a position that fits their personality, interests and talents. Therefore, our application procedure has three stages. The application form: In this stage, we are interested in you, your experience and your motivation. Before the 15th of April, make sure you take the following steps: - Please visit http://www.aiesec.nl/board-membership/ and click apply here. - Fill out the form and make sure to include your resume. In the weekend, all selected applicants will receive an email with an invitation to an assessment round in the following week. The assessment round: In the assessment round, we hope to see more of your skills and personality. Together with other applicants, you ll work on a case. This will take more or less half an hour, and the rounds are planned between 14:00 and 17:00, on the 18th, 19th, 20th and 21st of April. The selected applicants will receive an email in the following days, inviting you to an interview. The interview round: From May the 2nd to the 13th of May, interviews will be held with the remaining applicants. We take this time to ask you some questions about yourself, your motivation, skills and preferences. The interview will take about half an hour. After this, on the 17th of May, we will let all selected applicants know that we d love to have you as a board member for the upcoming year! All applicants have the opportunity to receive feedback per email. We wish you all the best of luck, and hope to see you as a member of our team next year! If you have any questions, feel free to contact me at dickstroet@aiesec-amsterdam.nl Kind regards, Dick Stroet, Local Committee President, AIESEC Amsterdam 9