AIESEC University of Georgia Compendium

Transcription

1 AIESEC University of Georgia Compendium Preamble AIESEC is a not for profit, non political, student run organization. AIESEC United States, our faculty adviser and the original student founders of AIESEC University of Georgia saw the need to increase awareness of international issues on this campus and to provide those students with an interest in global leadership and international business the opportunity to develop their professional skills as well as to work or volunteer overseas through one of AIESEC s international exchange programs. ARTICLE I. NAME The full name of the organization shall be AIESEC UGA (A University of Georgia Student Organization). The acronym AIESEC is French, and stands for l Association Internationale des Etudiants en Sciences Economiques et Commerciales, which in English translates to The International Association for Students Interested in Business and Economics. ARITICLE II. Purpose The purpose of AIESEC UGA is to : Build on the potential of our membership to develop a network of globally conscious leaders that will positively impact society through international exchange. ARTICLE III. Membership Section 1. Membership and all privileges, including voting and officer positions, must be extended to all students without regard to age, ethnicity, gender, disability, color, national origin, race, religion, sexual orientation, or veteran status. Section 2. Members are considered active if they have done the following: Paid their dues as detailed in Article IV Been active on at least one functional team Attended at least 75% of the general member meetings the previous quarter Attended at least 75% of their respective functional team meetings Section 3. Members are considered new members until they have completed one semester as an active member of AIESEC UGA. ARTICLE IV. Dues

2 Section 1. Dues must be paid by the meeting prior to the Regional Kick off Seminar (RoKS) of that semester unless another date is chosen or other arrangements are made by the VP Finance. Section 2. Dues are collected by the VP Finance or an appointed representative. Section 3. Dues will not be in excess of the national dues requirement per member, and the amount will be announced each fall quarter for the following school year. ARTICLE V. Officers Section 1. AIESEC UGA will be under the leadership of the an Executive Board consisting of the following officers: Local Committee President (LCP) Vice President Finance (VP F) Vice President Communications (VP COMM) Vice President Talent Management (VP TM) Vice President Incoming Exchange (VP ICX) Vice President Outgoing Exchange (VP OGX) Section 2. The general duties of the Executive Board officers shall be as follows: Local Committee President (LCP) Setting the direction and goals of AIESEC UGA as a whole Coordinating Vice Presidents and Board of Advisers Communication between National Staff and Local Community Facilitating Executive Board Meetings and Local Committee Meetings Maintaining good standing with University, including but not limited to International Student Life and Resident Hall Association VP Finance (VP F) Tracking incoming and outgoing funds Managing the MC LC, International Student Life and the Cash accounts Collecting Membership Dues Facilitating reimbursements to AIESEC UGA members and transfers between AIESEC UGA and other entities VP Communications (VP COMM) Leading the brainstorming and creation of promotional campaigns, advertisements and PR events Maintaining digital outlets for the promotion of AIESEC and its programs Facilitating the relationship of AIESEC with students and businesses Creating any materials used to promote and inform externals about AIESEC VP Talent Management (VP TM) Recruiting new membership each semester Facilitating info sessions, interviews and PEBBLES for new members Taking roll at Local Committee Meetings and tracking membership information and development

3 Organizing social/networking events on the local and regional level Ensuring all members find a meaningful place within the local community and are encouraged to develop their potential VP Incoming Exchange (VP ICX) Leading the areas of Business Development (BD) and Account Delivery (AD) Creating partnerships with companies to contract traineeships Maintaining relationships with AIESEC UGA Alumni VP Outgoing Exchange (VP OGX) Recruiting Exchange Participants (EPs) for AIESEC s exchange programs Facilitating the raising, matching, realization and reintegration of both AIESEC UGA members and external EPs Tracking EPs throughout the outgoing exchange process Maintaining relations with current and former EPs for future promotion activities ARTICLE VI. Elections Section 1. A member is eligible to run for the office of LCP or hold a VP position upon fulfilling the following requirements. Being an active member for the previous quarter Being in good academic standing with the University of Georgia Attending at least one Regional or National Conference Being a student at the University of Georgia at the start of their term and remaining in Athens, GA for the entire term of office Committing to either attend or appoint a qualified proxy for all of the Southern Comfort Regional Kick off Seminars, National Conferences and national leadership meetings such as National Presidents Meeting (NPM) for LCPs taking place in their term Section 2. Elections for LCP shall be held in the fall of each year. Executive Board selections, shall occur within the following weeks. Section 3. The process for electing the Local Committee President shall be as follows: 1. The LCP job description and application shall be released by the LCP no later than two weeks prior to the scheduled LCP candidate vote of confidence elections. 2. On the day of the Vote of Confidence, all LCP candidates will give a 1 minute introduction explaining their motivation and why they are qualified to run for LCP. 3. Only AIESEC UGA members who have been active the current and previous semester will be eligible to vote in the vote of confidence. 4. Eligible AIESEC UGA members will give each candidate a vote of either 0 (no confidence) or 1 (confidence). 5. Each candidate must receive at least 75% votes of confidence (1) to be eligible to run for LCP. *If no candidate receives a vote of confidence, LCP applications must be reopened for a second round vote of confidence at a time to be determined by the current LCP.*

4 6. Candidates who pass the vote of confidence will have one week to fill out the LCP application. 7. All submitted applications shall be made available to the entire AIESEC UGA plenary for at least one week prior to elections. 8. On the day of the election, all candidates will have five minutes to give a speech in front of the entire AIESEC UGA plenary. 9. After their speech, the candidate will remain the room for a five minute for a question and answer session. 10. The question and answer session will be followed by a ten minute discussion facilitated by the current LCP. No LCP candidates are allowed to be present during the discussion. 11. The current LCP is not allowed to vote during the LCP election. 12. The current LCP, the VP Finance and the VP COMM will collect and count ballots from the plenary. If either the VP Finance or VP COMM is running for LCP then they shall sit out of the count. 13. Eligible AIESEC UGA members will give each LCP candidate a vote on a rank voting system, where the most desired candidate will receive the largest number, and least desirable candidates will receive subsequent numbers. If the member wishes to submit a vote of no confidence, the candidate will receive a vote of 0. (Ex: if there are 3 candidates running for LCP, the most desired candidate (Candidate A) will receive a vote of 3, the next desirable candidate (Candidate B) a 2, and the least desired candidate (Candidate C) a 1. If the voting member has no confidence in Candidate C, the vote would be as follows: Candidate A with a vote of 2, Candidate B with a vote of 1, and Candidate C with a vote of 0.) 14. In order to be elected as LCP, the candidate must gain the highest cumulative vote total of all possible votes (number of present and voting AIESEC UGA members x number of candidates). 15. The current LCP current is not eligible to run for LCP again. 16. Attendance at LCP elections is absolutely mandatory for all AIESEC UGA members. Section 4. The process for selecting all Vice Presidents shall be as follows: 1. Job descriptions and position applications shall be released by the LCP Elect no later than two weeks following LCP elections. 2. All submitted applications shall be made available to the entire membership of AIESEC UGA 3. All applicants will be given 5 minutes to give a speech in front of the functional team to which they are applying. 4. After each speech, the current VP will facilitate a discussion and a short vote among the functional team members. The current VP is not eligible to vote. 5. The selection committee (made up of the LCP, LCP Elect and current VP) will select all of the new VPs, taking into consideration the vote and discussion notes of their respective functional team. 6. Current VPs are not eligible to run for the same position again, though they may choose to run for VP of another functional team.

5 ARTICLE VII. Meetings Section 1. The LCP of AIESEC UGA will schedule and run general member and executive board meetings every week. Section 2. Additional meetings can be called by the LCP or VPs and scheduled and run by the officer or officers requesting the meeting. ARTICLE VIII. Quorum Section 1. Normal business transactions require the signatures of the VP Finance and the LCP. Section 2. Additional business transactions requiring member approval, shall be presented at general member meetings. The transaction will be approved if a majority of the active members present at the meeting vote to pass the transaction. ARTICLE IX. Accountability Section 1. Absences Defined An unexcused absence is an absence from a LCM, EBM or FTM that has not been cleared with the LCP or responsible VP more than 24 hrs in advance. An excused absence is an absence from a LCM, EBM or FTM that has been cleared with the LCP or responsible VP at least 24 hrs in advance. The LCP must clear any absences with all of the EB member at least 24 hrs in advance. Whether an absence is unexcused or excused, the EB members MUST APPOINT A PROXY to lead the relevant team in his/her absence. The proxy must be informed of and agree to his/her duties at least 24 hrs in advance. "Excused" absences include prior engagements, family emergencies, school activities, illness, etc. They do NOT include homework, studying for an exam, etc. Section 2. Executive Board Section 2.a: EB Expectations EB members must not have more than 1 unexcused absence and 1 excused absence from LCMs per semester. EB members must not have more than 1 unexcused absence and 1 excused absence from EBMs per semester. EB members must complete all tasks assigned by the EB/LC by the deadline. EB members must attend the EB Retreat at the beginning of each semester.

6 EB members must expect to spend at least hours/wk on AIESEC. EB members must attend all scheduled meetings other than LCMs and EBMs. EB members must answer s or calls within 24 hours. EB members must be in Athens or Atlanta for the entirety of their term. Should they leave the area, a sufficient proxy must be put in place to fulfill the EB member s duties in his/her absence. Section 2.b. EB Accountability Structure If an LCP has acted dishonorably or has not been fulfilling his or her stated duties, any of the VPs can initiate the accountability proceedings as follows. If a VP has acted dishonorably or has not been fulfilling his or her stated duties, the LCP can initiate the accountability proceedings as follows: 1. In the case of the 1st implication, the prosecutor must arrange a one on one meeting with the defendant and the meeting must be conducted within 72 hrs of the implication. At the meeting, both parties shall discuss the nature and/or causes of the implication, the defendant s Job Description and Action Plan, and how the defendant plans to remedy the situation. Both parties must sign and submit an Accountability Form within 12 hrs of the meeting. 2. In the case of the 2nd implication, the prosecutor must take the same course of action as for the 1st implication. 3. In the case of the 3rd implication and beyond, the prosecutor must make a case at the subsequent EBM. The defendant shall have a chance to explain his/her solution. After the presentation, a simple majority vote among the EB shall be used to determine whether the defendant should be removed from office. In the case that the majority of the EB votes to remove the officer, the prosecutor shall initiate a vote of no confidence throughout the AIESEC UGA plenary. 4. At the LC wide vote of no confidence, each member receives one vote, during which a zero indicates no confidence and a one indicates a vote of confidence. 5. There must be a 2/3 vote majority to remove an officer from his/her position. In the case of removal of a VP, the LCP must appoint an interim VP until elections can be held for a new VP. In the case of removal of the LCP, the EB members must appoint an interim LCP until elections can be held for a new LCP. Section 2.c. EB Privileges EB members who have served at least half of their current term, or former EB members who have served an entire term, shall be privileged to going on an AIESEC traineeship at no profit or loss to the LC. Section 3. General Members Section 3.a. GM Expectations

7 GMs must not have more than the specified number of absences for GMMs in accordance to the monthly points plan under the Accountability System for excused absences, GMs must notify their VP at least 24 hrs before the GMM GMs must expect to spend between 2 5 hrs/wk on AIESEC outside of meetings GMs must complete all tasks assigned by their Team/LC by the deadline. GMs must answer s or calls within 48 hours. New members must attend RoKS unless they have received an express waiver from the LCP and their respective VP. Section 3.b. GM Accountability The AIESEC UGA Accountability System sets a baseline of points for member participation each month. The expected number of points per month vary based on the number of important general member opportunities that are expected to occur. This adaptable way of tracking members balances subjectivity with objectivity as well as encourages transparency in membership complications. If a member completes at least the baseline of member participation points, then he or she remains a Full Member. If a member does not complete at least the baseline of member participation points due to invalid excuses, then he or she become a Member On Alert and receives one strike. Any substantial dereliction of responsibilities in functional teamwork as measured by the VP can also result in a strike. Members On Alert do not receive any voting privileges. If over the course of a semester a member receives three strikes, then he or she must meet with the functional team VP as well as the VPTM and is subject to removal from the LC. If removal is a temporary necessity (such for the rest of the semester), then the member becomes Inactive. An Inactive member is expected to send a letter of motivation to the VPTM in order to become an active, Full Member again. If the removal is permanent, then the member becomes part of our Alumni. ARTICLE X. Amendments to the Compendium Section 1. A copy of the Compendium is to be available to the plenary at all times. Section 2. If any member, in a position of leadership or not, has a qualm with an article in the compendium, he/she can initiate an amendment vote under the following process. 1. The aforementioned member offers an explanation of what he/she feels needs to be amended, and what the said article should be amended to include. 2. There will be a 2/3 majority vote initiated among all AIESEC UGA members. 3. A vote of 0 indicates the wish to keep the constitution as is, and a vote of 1 indicates the wish to make the amendment.

8 4. If 2/3 or greater of the community votes 1, the constitution will be changed as indicated.