` STANDING OFFER TO SUPPLY & DELIVER REUSABLE NAME BADGE KITS AND SOFTWARE TO THE NSLC AS PER SPECIFICATIONS NOVA SCOTIA LIQUOR CORPORATION 93 CHAIN LAKE DRIVE HALIFAX, NOVA SCOTIA B3S 1A3 NSLC REFERENCE NO: GD-52-P-14 NSLC Contact: Email: Closing Date & Time: Stephen Bayer Manager Procurement & Tendering stephen.bayer@mynslc.com February 18, 2015 @ 2:00 PM AST
1. A Standing Offer tender to supply & deliver REUSABLE NAME BADGE KITS AND SOFTWARE to the Nova Scotia Liquor Corporation as per specifications for a 1 year period, with option to renew for two additional 1 year periods, each year to a maximum of 3 years. 2. The NSLC Policy is to ensure that all firms interested in becoming government suppliers shall be given equitable access to contract opportunities, except that consideration may be shown to Atlantic Provinces suppliers, manufacturers and contractors whenever practical and economically feasible to do so, consistent with The Atlantic Procurement Agreement. 3. Tenders must be delivered in a sealed envelope or package to the Nova Scotia Liquor Corporation, prior to the tender closing date of February 18, 2015 at 2:00pm AST. Please indicate the NSLC Reference Number on your document and/or envelope. If faxing, our fax machine activity record will govern the receiving date and time. Mailing/Courier: Address: Nova Scotia Liquor Corporation Attn: Stephen Bayer Manager - Procurement & Tendering Reference No. GD-52-P-14 93 Chain Lake Drive Bayers Lake Business Park Halifax, Nova Scotia B3S 1A3 OR Fax Submissions to: (902) 450-6007 4. Tender response form must be submitted as attached. Bidders are urged to reply to specific sections of the quote in the manner requested. All prices quoted are to be in Canadian dollars delivered, duty paid, FOB NSLC Warehouse, exclusive of HST. 5. Inquiries on the Specifications are to be directed to Tom Wadsworth, Administrative Coordinator, Operations at (902)450-5870 or email at tom.wadsworth@mynslc.com 6. Notification of successful bidder will be communicated to all unsuccessful suppliers immediately after the tender is awarded. 7. Late quotes received after the closing date and time will be disqualified from competition and returned to the bidder unopened. 8. Incomplete tenders and tenders that fail to comply with the specifications may be rejected. 9. Tenders will not be accepted by email. 2
10. Bidder should ensure that all calculations and totals are correct. If any discrepancies/errors are noted in the evaluation process, the unit price will prevail. 11. The NSLC is not obliged to award lowest bid and reserves the right to re-address the requirement, should there be reasonable doubt that prices received are not competitive. The NSLC reserves the right to reject any or all bids. This tender implies no obligation on the NSLC to accept this bid or any bid submitted and has the right to cancel this tender if required. 12. The Bidder shall ensure that he has in his possession at the time of submission, all addenda that may have been issued. Confirmation can be obtained by checking the tender document as posted on the Public Tenders website at www.gov.ns.ca/tenders reference no. GD-52-P-14. 13. The respondent shall ensure that he has in his possession at the time of submission, all addenda that may have been issued. Confirmation can be obtained by checking the tender document as posted on the Public Tenders website at www.gov.ns.ca/tenders. 14. Please note that the NSLC reserves the right at any time, with 30 days advance written notice, to cancel the contract with the successful proponent without giving specific reason. 15. The proposal submitted is irrevocable by the Respondent, and will remain in effect and open for acceptance by the NSLC for a period of sixty (60) days after the last day for the submission of proposals. 16. The NSLC will consider all proposals as confidential subject to the provisions of the Freedom of Information and Protection of Privacy Act S.N.S. 1993, as amended from time to time. Any proprietary or confidential information should be identified as such and the desired treatment specified. The NSLC will, however, have the right to make copies of all proposals received, for its internal review process. 17. In the event that any proposal is not accepted, the NSLC will not be liable for any costs or damages incurred by the Respondent including, without limitation, any expenses incurred in the preparation and submission of the proposal. 18. The NSLC reserves the right to verify any information provided by a Respondent by whatever means it deems appropriate, including contacting references other than those offered, and to reject any such information if, in the judgment of the NSLC, such information is not verifiable. 19. It must be clearly understood that if there is any evidence of misleading or false information having been given, the NSLC may, at its soles discretion, reject the proposal. 20. All contracts resulting from this tender will be governed under the laws of Nova Scotia. 3
21. Bid Evaluation Criteria: Bids will be prescreened based on compliance with stated specifications. Step 1 Meets specifications Pass/Fail Step 2 Price 90% Delivery 10% 100% 4
TENDER RESPONSE FORM NSLC REFERENCE No. GD-52-P-14 STANDING OFFER TO SUPPLY & DELIVER REUSABLE NAME BADGE KITS AND SOFTWARE TO THE NSLC AS PER SPECIFICATIONS For: The Nova Scotia Liquor Corporation From: 93 Chain Lake Drive Bayers Lake Business Park Halifax, Nova Scotia B3S 1A3 I hereby fully understand the requirements and specifications of the above Tender, and herewith submit the following prices excluding HST (in Canadian Funds) for: REUSABLE NAME BADGE KITS AND SOFTWARE The specifications are as follows: 1. Microsoft Certified Name Badge Software: - Platform must be a hosted web-based licensing option that users will access through a web browser - No hosting fee - One default login and password for approximately 105 users. 2. 120 Name Badge Kits. Each Name Badge Kit is to contain all the components in the Reusable Name Badge System: - 20 Badge Plates: Each plate is 1 x 3 steel material with white colour background and four-colour centered NSLC logo. - 3 Printable (Laser compatible) 8.5 x 11 Insert Sheets: Each sheet has 20 clear, peel-off, non-adhesive name badge insert labels - 20 Badge Lens Covers: Clear, domed plastic - 20 Name Badge Holders: Rare-earth extra-strength encased Magnetic Fasteners measuring 1.875 x 0.5625 - Step-by-Step Instructions for completing a name badge using the associated software. Quantity: 120 Reusable Name Badge Kits Price for One Name Badge: (As per Specifications) Metal plate Lens cover Magnet 1 single insert $ /per badge (excluding HST) Total shown below must include Complete Price for supply and delivery of 120 Name Badge Kits and Software (AS PER SPECIFICATIONS) EXCLUDING HST. TOTAL $ 5
FOB NSLC Warehouse, NOVA SCOTIA LIQUOR CORPORATION, 93 Chain Lake Dr., Bayers Lake Business Park, Halifax, NS, B3S 1A3. PLEASE STATE DELIVERY TIMEFRAME: WEEKS FROM PO ISSUE Signature Printed Name/ Position Title Company Address Date Fax No. Telephone No. Email 6