TENDER FOR ROOF REPAIR FOR THE NSLC S METEGHAN RETAIL STORE NOVA SCOTIA LIQUOR CORPORATION 93 CHAIN LAKE DRIVE HALIFAX, NOVA SCOTIA B3S 1A3

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1 TENDER FOR ROOF REPAIR FOR THE NSLC S METEGHAN RETAIL STORE NOVA SCOTIA LIQUOR CORPORATION 93 CHAIN LAKE DRIVE HALIFAX, NOVA SCOTIA B3S 1A3 NSLC REFERENCE NO: CN-04-l-16 NSLC Contact: Stephen Bayer Manager Procurement & Tendering stephen.bayer@mynslc.com

2 1. This tender is for the Roof Repair at the NSLC s Meteghan Retail Store, 8714 Highway #1, Meteghan, Nova Scotia. NOTE: There will be no Site meeting. 2. The NSLC Policy is to ensure that all firms interested in becoming government suppliers shall be given equitable access to contract opportunities, except that consideration may be shown to Atlantic Provinces suppliers, manufacturers and contractors whenever practical and economically feasible to do so, consistent with The Atlantic Procurement Agreement. 3. The Tender Response Form must be delivered to the Nova Scotia Liquor Corporation, prior to the tender closing date of May 31, 2016, 2:00 PM ADT. (Halifax local time). Please indicate the NSLC Reference No. on your document and/or envelope. Mailing/Courier Address: Nova Scotia Liquor Corporation Attn: Stephen Bayer, Manager - Procurement & Tendering Reference No. CN-04-L Chain Lake Drive Bayers Lake Business Park Halifax, Nova Scotia B3S 1A3 4. The Tender Response Form must be submitted in duplicate and completely filled out and signed. 5. Inquiries concerning the Drawings and Specifications are to be directed to the attention of: Harvey Freeman, Fowler Bauld & Mitchell, freeman@fbm.ca and general Procurement procedural inquiries to Stephen Bayer, Manager Procurement & Tendering NSLC stephen.bayer@mynslc.com Please do not solicit information/clarification from any other NSLC staff, other than Stephen Bayer, regarding this tender document unless the above contact person has specifically directed you to another to respond. The NSLC reserves the right to disqualify any respondent that does not comply with this requirement. 6. Please submit all general inquiries in writing to the above no later than end of business day on Thursday, May 26, 2016 at 12:00 NOON ADT. All NSLC responses will be provided via an addendum to this tender. Confirmation of issued addenda can be obtained by checking the tender document as posted on the Public Tenders website at 2

3 7. Notification of successful bidder will be posted on the Public Tenders website at 8. Late quotes received after the closing date and time will be disqualified from competition and returned to the bidder unopened. 9. Incomplete tender and tenders that fail to comply with the specification documents will be rejected. Contractors are urged to (1) indicate all areas with which they will not comply and (2) specific terms which they will accept. Rationale for their position will also enhance their proposal. 10. Changes/amendments to Bid Submissions may be accepted by , provided the attached NSLC document is completed. must include proper identification by company name, control number and due date and are received prior to closing date and time. Amendment is to identify change in price only, not revealing the amount of the original bid submitted. i. For example your Amendment must state: ii. Change (decrease/or increase) to the original bid excluding HST is $1, iii. Please use form provided. (see page 10). 11. Bidders should ensure that all calculations and totals are correct. If any discrepancies/errors are noted in the evaluation process, the unit price will prevail. 12. Bidder s expenses for this tender are the sole responsibility of the bidder in the preparation or presentation of their proposal. 13. Bidders will be held to have visited the site, and to have informed themselves as to existing conditions and limitations. Bidders are to provide their own ladder and to notify the store before accessing the roof. Tender shall cover the execution of the whole of the work described in the specifications. 14. The NSLC reserves the right to reject any or all bids. This tender implies no obligation on the NSLC to accept this bid or any bid submitted and has the right to cancel this tender if required. 15. All contracts resulting from this tender will be governed under the laws of Nova Scotia. 16. The NSLC reserves the right to contact bidders for the purpose of clarifying information included in the proposal prior to making a final decision or recommendation. 17. The successful Bidder shall enter into an agreement using C.C.D.C. Document 2 upon notice of award or otherwise agreed upon. The security deposit herein called for shall be forfeited should the Contractor fail to sign the contract. 3

4 18. Product - Alternatives will not be accepted. 19. Tenders must include the cost of all Permits and fees as necessary. 20. If work is either directly or indirectly delayed or stopped for a period which in the opinion of the NSLC, acting reasonably, is likely to continue so as to substantially prevent, hinder or delay the timely completion of the contract and such delay or stoppage is caused; a. by fire, flood, elements of nature or acts of God; b. by acts of war, terrorism, riots, civil disorders or reasonable apprehension of such; c. by labour disputes, strikes, or lock outs; d. under an order of any court, or other public authority, through no act or fault of the contractor or anyone employed by him/her; or e. by other similar cause beyond the reasonable control of either party (but not including financial difficulties or insolvency; and such delay could not have been prevented by reasonable precautions and could not be circumvented by the non-performing party through the use of alternate sources, work around plans or other means, either party may, upon providing three days notice to the other, terminate the contract. In such case, the contractor may recover from the Corporation payment for all work executed and reasonable profit for that work. 21. The Bidder shall include in his tender a list of all firms which it is intended shall act as sub-contractors for portions of the work. All sub-contractors are subject to the approval of the NSLC, and there shall be no change of subcontractors after the signing of the contract unless written approval is received from the NSLC. 22. Insurance shall be placed by the Contractor in accordance with the General Conditions. 23. The contractor and all Sub-contractors shall pay fair wages, and shall pay rates of wages and allowances to the various classes of labour not less favorable than those prevailing in the area where the work is being performed. The Contractor shall comply with all laws and regulations in any way affecting those engaged or employed upon or in the conduct of the Works. The Contractor shall protect and save harmless the Owner from and against all claims or demands arising out of or based on the violation of any such laws or regulations. 24. The percentage of holdback on all payments shall be 10 percent for lien purposes. The NSLC reserves the right to withhold additional holdback amounts for work not completed as required in the bid documents. 4

5 25. The Contractor shall indicate on his tender form that he has based his prices on the specifications and all addenda issued during this course of tendering. He shall also assure himself that he has, in his possession at the time of tendering, all addenda that have been issued. 26. For projects greater than $100,000 in value, the Contractor will be required to furnish a Labour and Material Payment Bond (50%) and Performance Bond (50%) which will total 100% of the Contract amount. These securities will cover the faithful performance of the contract, including all warranty claims after the final payment, and the payment of all obligations arising under the Contract, in such a form as the NSLC may prescribe and with such sureties as they may approve. All costs in the tender price, and these Bonds are to be maintained for a period of six (6) months beyond date of substantial completion. For projects less than $100,000.00, a cash security of 10% may be retained as a Performance Bond from the successful Bidder. For contractors who cannot obtain bonding, the owner, at his discretion, may request an additional cash security of 10% of the contract amount. This performance security of 10% will then be released progressively as the contract reaches completion. A warranty security of 2 1/2% will be retained for 45 days after substantial completion. 27. The Contractor must provide a Statutory Declaration, properly notarized stating that there are no Mechanics Liens registered against the job and that all accounts have been paid in full, before certifying final payment including holdback monies. 28. The NSLC will require, prior to issue of a Certificate of Total Completion, a Certificate of Release issued by the Workmen s Compensation Board:.1 Prior to issue of a Certificate of Total Completion, the Contractor must:.1 Have a Certificate of Recognition issued jointly by the Workers Compensation Board of Nova Scotia (WCB) and an occupational health and safety organization approved by the WCB; or.2 Be in the process of qualifying for the Certificate of Recognition from an occupational health and safety organization approved by the WCB..2 Before work on the project commences, the contracted party must have had the sponsoring occupational health and safety organization submit a Letter of Good Standing to the NSLC Representative..3 Before work on the project commences, the contracted party must ensure that all of its employees who will be working on the project have received appropriate training and are competent to perform the work required. 5

6 .4 Provide coordination with the NSLC to ensure safety for NSLC employees and customers. 29. The Contractor will not be allowed to begin work on this project until confirmed with NSLC. 30. Vendors must submit proof, prior to contract award, of their Certificate of Recognition issued jointly by the Nova Scotia Construction Safety Association and the Province of Nova Scotia Department of Labour, or a valid Letter of Good Standing from an occupational health and safety organization approved by Nova Scotia Transportation and Public Works indicating the Contractor is in the process of qualifying for the Certificate of Recognition. Failure to supply this certificate will result in automatic disqualification of the tender submission. 31. The NSLC reserves the right to ensure the work is being completed to its standards as provided in the documents. 32. The NSLC reserves the right not to award to any bidder based on past performance with the NSLC. 33. Pricing to remain in effect for 60 days from time of award. 34. Contractors are to provide a written warranty on all materials and workmanship for a minimum one year period from the date of contract completion. 35. Bid Evaluation Criteria Mandatory: Bidders must be approved applicators of either Carlisle or Firestone EPDM. Compliance with the Bid Documents Pass/Fail Price 95% Schedule 5% Total 100% 6

7 NOVA SCOTIA LIQUOR CORPORATION BID FORM NSLC Reference No: CN-04-L-16 Roof Repair - Meteghan, as per tender specifications and drawings. SUBMITTED BY: The undersigned Bidder agrees to provide all necessary labour, permits (as required), equipment, tools, travel, shop drawings, site supervision, incidentals and other means of cleaning, and any deficiency related work associated with the timely completion of this project as specified in accordance with the Contract Documents and agrees to accept, therefore as payment in full, the Contract Price for completion of the work at the NSLC s Meteghan Retail Store: (As per Specifications/Drawings) in Canadian funds, excluding H.S.T. TOTAL Roof Repair $ Completion Date for Project: If our Bid is accepted, we will begin work at the site within days of award of this tender and complete the repair in calendar days. The undersigned Bidder agrees if awarded the Contract on this Bid to commence and complete the Work for the duration of time specified in the bid documents. 1. The Bidder agrees that he has:.1 Carefully examined the site of the work described herein; become familiar with local conditions and the character and the extent of the work; carefully examined every part of the proposed Contract and thoroughly understands its stipulations, requirements and provisions..2 Determined the quality and quantity of materials required; investigated the location and determined the source of supply of the material required; investigated labour conditions; and has arranged for the continuous prosecution of the work herein described. 7

8 .3 Noted that the Harmonized Sales Tax is excluded from this Contact Price. 2. The NSLC agrees to examine this Bid and in consideration, therefore, the Bidder hereby agrees not to revoke this Bid:.1 until some other Bidder has entered into the Contract with the NSLC for the performance of the work and the supply of the materials specified in the notice inviting Bids or in the Instructions to Bidders, or.2 until twenty (20) days after the time fixed in the Instructions to Bidders for receiving Bids has expired, Whichever first occurs; provided, however, that the Bidder may revoke this Bid at any time before the closing time and date fixed in the Instructions to Bidders. 3. The Bidder hereby agrees to be bound by the award of the Contract and if awarded the Contract on this Bid to execute the required Contract commencing on the stipulated date. 4. The Bidder hereby acknowledges receipt of the following addenda: ADDENDUM NO. DATED NUMBER OF PAGES 5. The Bidder agrees, within two days of notification of acceptance, to enter into a Contract between the NSLC and Contractor, and provide the contract security as specified. The Bidder has listed the Sub-contractors they will use for trades, reserving the right to substitute should any sub-contractor withdraw his Tender or become bankrupt; substitutions are subject to the NSLC s approval. Sub-Contractor Trade Price 8

9 The Bidder recognizes the NSLC's right to accept any Tender, or to reject any or all Tenders, also the NSLC's right to substitute any Sub-contractor after adjusting the contract price with the Contractor. The undersigned Bidder declares that this Bid is made without connection with any other person(s) submitting Bids for the same work and is in all respects fair and without collusion or fraud. Dated this day of, 2016 Bidder s Name (please print) Bidder s Signature Company Address Telephone Number 9

10 NOVA SCOTIA LIQUOR CORPORATION AMENDMENT TO BID SUBMISSION Please this form to the Nova Scotia Liquor Corporation before the tender closing date and time. Date & Time: Company: Re: Tender # CN-04-L-16 Roof Repair for Meteghan Number of Pages: MESSAGE: With reference to the above mentioned project, please adjust our sealed tender as follows: INCREASE BY: OR DECREASE BY: $ to the lump sum $ to the lump sum No tax portion is required. OFFICIAL SIGNATURE: 10

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