REQUEST FOR STANDING OFFER LOCAL COURIER SERVICES NSLC HEAD OFFICE FACILITY AS PER SPECIFICATIONS

Transcription

1 REQUEST FOR STANDING OFFER LOCAL COURIER SERVICES NSLC HEAD OFFICE FACILITY AS PER SPECIFICATIONS NOVA SCOTIA LIQUOR CORPORATION 93 CHAIN LAKE DRIVE HALIFAX, NOVA SCOTIA NSLC REFERENCE NO: SR-25-L-15 Closing Location: Nova Scotia Liquor Corporation 93 Chain Lake Drive, Bayers Lake Business Park Halifax, NS B3S 1A3 NSLC Contact: Stephen Bayer Manager, Procurement & Tendering

2 1. Request for standing offer (RSO) for courier services for the Nova Scotia Liquor Corporation (NSLC) as per specifications for a one year period with the option to renew for an additional 3 years, subject to service evaluation and stability of rates as negotiated by the parties at each yearly anniversary for a total of 4 years. 2. The NSLC Policy is to ensure that all firms interested in becoming government suppliers shall be given equitable access to contract opportunities, except that consideration may be shown to Atlantic Provinces suppliers, manufacturers and contractors whenever practical and economically feasible to do so, consistent with The Atlantic Procurement Agreement. 3. The Tender Response Form must be ed to Tenders@myNSLC.com, prior to the tender closing date of November 17, 2015, 2:00 PM AST. (Halifax local time). Please indicate the Tender Reference Number and Title on the s subject line. 4. The Tender Response Form must be completely filled out and signed. 5. Inquiries concerning the specifications are to be directed to Stephen Bayer, Manager Procurement & Tendering at stephen.bayer@mynslc.com 6. Notification of the successful bidder will be posted on the Nova Scotia Public Tender website at after the tender is awarded. 7. Incomplete tenders and tenders that fail to comply with the specification documents will be rejected. 8. All submissions are subject to evaluation after opening and before award of contract. Responses will be evaluated not only on the submitted price but also on quality of goods, delivery, availability of supply, parts, servicing and the capacity of the respondent to meet the requirements of the procurement in accordance with the criteria stated in the specifications. On request, unsuccessful respondents are entitled to receive an explanation and a debriefing on their submission. All buying activity will attempt to seek out best value, which maximizes the effectiveness and profitability to the NSLC. 9. The NSLC is not obliged to award lowest proposal received and reserves the right to re-address the requirement, should there be reasonable doubt that prices received are not competitive. This RSO implies no obligation on the NSLC to accept this response or any response submitted. This RSO implies no obligation on the NSLC to accept this proposal or any proposal submitted and has the right to cancel this RSO if required. 10. Bidder should ensure that all calculations and totals are correct. If any discrepancies/errors are noted in the evaluation process, the unit price will prevail. 11. The NSLC reserves the right to reject any or all bids. This tender implies no obligation on the NSLC to accept this bid or any bid submitted and has the right to cancel this tender if required. 2

3 12. All contracts resulting from this tender will be governed under the laws of Nova Scotia. 13. The NSLC reserves the right at any time, with 30 days advance written notice, to cancel the contract with the successful proponent without giving specific reason. 14. The Bidder shall indicate on his tender form that he has based his prices on the specifications and all addenda issued during this course of tendering. All pricing is to be quoted in Canadian Funds, with FOB NSLC Head Office, unless otherwise specified. 15. The respondent shall ensure that he has in his possession at the time of submission, all addenda that may have been issued. Confirmation can be obtained by checking the tender document as posted on the Public Tenders website at Bid Evaluation Criteria Price 60 Dedicated Driver 15 Service Flexibility & Company Profile 10 Insurance Coverage 10 References 5 Total 100 3

4 NOVA SCOTIA LIQUOR CORPORATION TENDER RESPONSE FORM NSLC REFERENCE No. SR-25-L-15 Request for Standing Offer to provide local courier service, as per specifications. For: The Nova Scotia Liquor Corporation From: 93 Chain Lake Drive Bayers Lake Business Park Halifax, Nova Scotia B3S 1A3 I hereby fully understand the requirements and specifications of the above Tender, and herewith submit the following prices in Canadian Funds: Price Per Scheduled Service (each): One trip per week from the CBSA office, located at 1557 Hollis Street to the NSLC Head Office at 93 Chain Lake Drive to bring back any paperwork CBSA has for the NSLC. One trip once a month from the NSLC Head Office, 93 Chain Lake Drive to the CBSA office, 1557 Hollis Street. MUST make delivery by 12 Noon on a specific due date. This is called in by the NSLC as a priority delivery. One delivery, 3 times per week, in the afternoon to Armour Transportation in Dartmouth. Price per call-in service (each): Average delivery time for regular call (each): Price per call-in service for rush call (each): Average delivery time for rush call (each): hours hours Total shown below must include complete price for annual scheduled service only. (AS PER SPECIFICATIONS) EXCLUDING HST. TOTAL 4

5 Above prices plus for boxes: Boxes up to 50 lbs. (approx boxes) $ ea. Boxes up to 75 lbs. (approx boxes) $ ea. Boxes up to 100 lbs. $ ea. Boxes +100 lbs. $ ea. PLEASE STATE LENGTH OF TIME PRICE IS GUARANTEED: Signature Printed Name/ Position Title Company Address Date : Telephone No. Fax No. 5

6 SPECIFICATIONS NSLC COURIER SERVICES The Nova Scotia Liquor Corporation (NSLC) is seeking the services of a courier company to carry out routine deliveries to and from its central office facilities located in the Bayers Lake Industrial Park. The service area is defined as Halifax Regional Municipality and surrounding area. Most deliveries will be in the form of documents to Canada Customs, Canada Post, and other miscellaneous destinations. The nature of some transactions will demand the courier company to acquire an in-depth knowledge of some key NSLC operating procedures. This can only be accomplished through a close working relationship and solid commitment between the NSLC and its supplier. Supplier selection will be based on the proposal that maximizes the effectiveness and profitability to the NSLC. Consideration will be given to price, service flexibility and availability, and references as well as other information defined in the RSO that will be seen to enhance the supplier s position. As a condition of this contract, the successful bidder must show the applicable permits and license to carry on business as a bonded courier in the province of Nova Scotia. Please indicate insurance coverage in your tender. The term of the contract will be for a 1 year period, with the option to renew for an additional 3 years, subject to service evaluation and stability of rates as negotiated by the parties at each yearly anniversary for a total of 4 years. PRICING REQUIREMENTS Although the vast majority of service required would be scheduled pick-up service (refer to Appendix A), there will be a requirement for call-in service occasionally. Please provide fee structures and rates for scheduled pick-up and call-in service. All other costs that may be associated with this agreement must also be stated. Also indicate how services will be billed. Note: The NSLC cannot commit to a pre-determined number of deliveries on its daily scheduled pick-ups. REFERENCES Proponents are asked to list three references with contact names and phone numbers, to whom they currently provide courier services. 1

7 COMPANY PROFILE Proponents are asked to: 1. Outline its professional depth as it relates to providing a full range of delivery services. 2. Advise of its capability to assign a dedicated driver or drivers to the NSLC account given the knowledge base required. 3. Provide information regarding relevant experience with companies with similar service requirements. 4. Indicate other ways in which your company may be of service to the NSLC. EVALUATION CRITERIA The company that demonstrates the ability to provide the best value consistent with competitive pricing, service and expertise will be awarded the contract. The information listed below must be included with the tender package. Failure to include this information may result in elimination from the evaluation. 1. Fee structure for call in and scheduled services for HRM and surrounding areas 2. References 3. Other delivery services available 4. Insurance coverage 5. Dedicated driver 6. Company profile Price 60% Dedicated Driver 15% Service Flexibility & Company Profile 10% Insurance Coverage 10% References 5% Total 100% 2

8 APPENDIX A DESTINATIONS FOR COURIER SERVICE Customs: Finance: Canada Customs, 1557 Hollis Street Requires one trip per week from the CBSA office, located at 1557 Hollis Street to the NSLC Head Office at 93 Chain Lake Drive, to bring any paperwork CBSA has for the NSLC. One trip per month to deliver the NSLC cheque for our monthly customs payment to the CBSA office by 12 noon on the due date. This is called in by the NSLC as a priority delivery. Supply Chain: Requires one delivery, three times per week, in the afternoon to Armour Transportation in Dartmouth. Miscellaneous: - Canada Post, 6175 Almon St., Halifax - Other stops/deliveries required when requested. 3