Winter Graduation Ceremonies

Winter Graduation Ceremonies 9 11 December 2015 Your Guide to Graduation

Congregation Schedule The 2015 Winter Gradua on Ceremonies will be held at Newcastle Civic Centre, a 3 minute walk directly across the park from the main Newcastle University campus. All other ac vity (e.g. gown hire, photography, post ceremony recep ons) will be based on the Newcastle University Campus. Ceremony number Congregation Schedule Ceremony Time Friday 11th December 2015 Ceremony Time 1 13:00 2 Ceremony Time Wednesday 9th December 2015 15:30 Faculty of Medical Sciences (1 of 2) Master of Clinical Research, all Master of Research Programmes, all Master of Science in Clinical Science and Master of Science in Clinical and Health Sciences with Therapeu cs Faculty of Medical Sciences (2 of 2) All undergraduate programmes, all cer ficates and diplomas (including Higher Educa on Diploma in Dental Hygiene and Therapy, Master of Science in Medical Sciences, Master of Science in Oncology, Master of Science in Oncology for the Pharmaceu cal Industry, Master of Science in Pallia ve Care, Master of Science in Public Health and Health Services Research, Master of Science in Social Science and Health Research, Master of Public Health, Master of Clinical Den stry in Restora ve Den stry, Master of Clinical Educa on, Master of Philosophy, Master of Science in Psychology, Doctor of Clinical Psychology, Doctor of Philosophy and Doctor of Medicine 8 09:30 9 11:30 School of Agriculture, Food and Rural Development School of Civil Engineering and Geosciences 10 13:30 School of Chemical Engineering and Advanced Materials School of Chemistry School of Electrical and Electronic Engineering 11 15:30 School of Compu ng Science School of Mechanical and Systems Engineering 12 17:30 School of Arts and Cultures School of History, Classics and Archaeology School of Biology School of English Literature, Language and Linguis cs School of Marine Sciences and Technology School of Mathema cs and Sta s cs Ceremony number Ceremony Time Thursday 10th December 2015 3 09:30 Newcastle University Business School (1 of 3) All Postgraduate Research Degrees from Newcastle University Business School, MA Interna onal Business Management, MA Advanced Interna onal Business Management, MBA, Execu ve MBA, Postgraduate Cer ficate in Employee Rela ons, BA (Hons) Business Accoun ng and Finance (including work placement), BA (Hons) Accoun ng and Finance, BA (Hons) Accoun ng Studies and all other UG NUBS degrees 4 11:30 Newcastle University Business School (2 of 3) MA Arts Business and Crea vity, MSc Innova on Crea vity and Entrepreneurship, MSc E Business, MSc Interna onal Marke ng, MSc Opera ons Logis cs and Supply Chain Management, MSc Opera ons and Supply Chain Management, MSc Opera ons Management Logis cs and Accoun ng, MA Interna onal Financial Analysis and MSc Strategic Planning and Investment 5 13:30 Newcastle University Business School (3 of 3) MSc Banking and Finance, MSc Finance, MSc Finance and Financial Regula on, MSc Finance and Law with Islamic Finance, MSc Interna onal Economics and Finance, MSc Quan ta ve Finance and Risk Management, MA Human Resource Management and MA Interna onal Human Resource Management 6 15:30 School of Educa on, Communica on and Language Sciences HaSS Faculty Office (Including Combined Honours Centre) Newcastle Law School 7 17:30 School of Architecture, Planning and Landscape School of Geography, Poli cs and Sociology School of Modern Languages 2

1 Before the Day Checklist Check that you are eligible to graduate 5 Clear your debts Any debt must be reduced to under 100 by 18 November 2015 in order for a student to a end a December 2015 ceremony, and the debt must be cleared completely in order for a student to receive their parchment. You must have successfully completed your course by 18 November 2015 and not owe the university more than 100. For informa on on how to check or pay off a debt visit: h p://www.ncl.ac.uk/congrega ons/ceremonies/finance.php 2 If you want to attend 6 Hire your Gown Students who are eligible to a end the December 2015 ceremonies will be sent an email containing log in details and a link to the applica on form in September 2015 Register by Friday 9 October 2015 to guarantee a place for you and up to 2 guests: h ps://apps.ncl.ac.uk/congrega onapplica ons/login.aspx All candidates must wear the Newcastle University academic dress (gown) for their ceremony, which can be either bought or hired from the University Robemakers, Gray & Son of Durham. Complete the Gown Hire form before Friday 20 November: h p://www.ncl.ac.uk/congrega ons/ceremonies/gownhire/ 3 If you do not want to attend Optional You should s ll complete the applica on form to let us know you will not be a ending and to make sure your delivery address is up to date. If you do not already have your parchment we will post it to you a er the ceremonies. You can also choose to defer to a future Congrega on by comple ng the applica on form Visa Invitation Letter If you are a student and you wish to request an invita on le er to your ceremony in order to support a visa applica on for either yourself or your friends and family, please complete the visa le er request form: h p://www.ncl.ac.uk/congrega ons/ceremonies/visa.php 4 Tickets Your graduate cket and up to 2 guest ckets are free of charge and include: Entry to the Congrega on Ceremony Entrance to the post ceremony recep on Student Orator 'Student Orator' is the name given to the graduate who makes the closing speech at their gradua on ceremony. If you are interested in applying for this role please complete the applica on form found on the following page before Friday 16 October: h p://www.ncl.ac.uk/congrega ons/ceremonies/studentorators.php Extra Guest ckets are sold online on a first come first served basis. You will be sent details of the cket release dates once you have registered to a end your ceremony. Extra guest ckets for the Banque ng Hall* cost 15 and include: Entry to the Congrega on Ceremony Entry to the post ceremony recep on Financial Assistance We are pleased to offer a Congrega ons Package, which covers the cost of academic dress and include a photography bundle, to any students who are eligible for financial assistance via the Hardship Fund or the Financial Assistance Fund. For details of how to apply visit: h p://www.ncl.ac.uk/congrega ons/ceremonies/financialassistance.php Extra guest ckets for the Live Screening* cost 10 and include: Entry to the Council Chamber to watch the ceremony live on a large screen Entry to the post ceremony recep on *The availability of Extra Guest Tickets may be limited and the majority of Extra Tickets available will be for the Live Screening Pre-Order Photography Photography packages can be pre ordered from Ede & Ravenscro un l 10 working days before the ceremony date. During the 10 working days before the ceremony, no pre orders can be taken, but you can order on the day by visi ng the sales desk in The Venue, Students' Union. 3 4

Accommodation General Information For informa on on accommoda on in Newcastle and discounted rates visit: h p://www.ncl.ac.uk/congrega ons/ceremonies/accommoda on.php Children Children are welcome to a end the gradua on ceremonies; but they must be under the direct supervision of an adult who should remove them from the venue if they become restless, in order not to disrupt proceedings. Children over the age of 5 will need their own cket. Children under 5 will not need a cket if they will be si ng on the knee of a guest. How to Find Us Our Campus is located in Newcastle City Centre and easily accessible by public transport. For informa on on travelling to Newcastle visit: h p://www.ncl.ac.uk/about/visit/travel/ Nearest Airport: Newcastle Interna onal Airport (15 minutes by taxi, 25 minutes by Metro) Nearest Train Sta on: Newcastle Central Sta on (10 15 minute walk) Nearest Metro Sta on: Haymarket (5 minute walk) Dogs No dogs are permi ed on the Newcastle University Campus except guide dogs. Facilities Cloakroom Luggage may be le in the cloakroom in the Basement of the Students Union. Belongings are le at the owners risk. Refreshments Parking Unfortunately we are unable to offer parking on campus, although we do have a limited number of spaces for visitors with mobility issues. The nearest NCP car parks are: John Dobson Street (NE1 8HL) New Bridge Street (NE1 8AB) Carliol Square (NE1 6UL) Local Taxi Companies NODA Taxis 0191 222 1888 Blueline 0191 262 6666 Five Star Taxis 0191 222 0555 Accessibility If you or your guests require a disabled parking space please contact the Congrega ons Team using the details at the bo om of the page. Please be aware that the ceremonies take place in the Civic Centre, which is a 3 minute walk from the main Newcastle University Campus. All other ac vity (e.g. gown hire, photography, post ceremony recep ons) will be based on the Newcastle University Campus. There are a number of catering outlets across Newcastle University Campus which are marked on the map on the last page of this guide. Light refreshments will also be served at the postceremony recep on. ATM There are two Barclays Bank ATM machines located at the front of the campus near Campus Coffee and one Santander ATM Machine located inside the Students Union Building. Photographing and Videoing the Ceremony Guests are welcome to use cameras and video equipment during the ceremony but please do not block the view of other guests, Live Web Broadcast If any of your friends and family are unable to a end they can watch the ceremony live via the following link: h p://www.ncl.ac.uk/congrega ons/ceremonies/view_online/ Social Media You can share and view images from the day using #NCLgrad on Twi er or Instagram. 5 6

From8am 30mins before 30mins before During After On the Day Timetable Collect your Tickets and Gown You can collect your ckets and gown any me from 8am on the day of your ceremony. We recommend that you arrive at least 1hr30mins before the start of your ceremony to allow for queues. Don t forget to bring: Student Card or ID Camera Gown Hire Confirmation Safety Pins to secure your gown (if applicable) Graduates to enter the Banqueting Hall Civic Centre Graduates and guests should make their way across the park to the Civic Centre where the ceremony takes place. Graduates will then be separated from guests and seated alphabe cally by Course and Last Name. Guests may take their seats Civic Centre Doors will open and guests may take their seats in the Banque ng Hall and for the Live Screening. Marshals will be on hand to direct guests to the correct venue. All guests should be seated no later than 10 minutes before the start of the ceremony. During the Ceremony Civic Centre The ceremony will last for approximately 1hr. Graduates and guests will be asked to stand as the academic procession enters the hall. During the ceremony graduates will be called to the stage in order of their school, award and surname: A Marshal will guide the graduate to the stage When prompted the graduate will step onto the stage to be hooded The graduates name will be read out and they will cross the stage to shake the hand of the presiding officer. If a graduate does not wish to shake hands (for example for religious reasons), they should carry a programme booklet in both hands when they approach the stage. A photograph will be taken of the graduate as they cross the stage The graduate will return to their seat to enjoy the rest of the ceremony At the end of each ceremony a new graduate selected to act as Student Orator will give a speech, reflec ng on their me as a student at Newcastle University. Post-Ceremony Reception Newcastle University Campus A er the ceremony graduates and guests will be invited back to the Newcastle University Campus to enjoy a recep on (please check your cket for details of your Before 7.30pm Before 7.30pm Collect your Parchment If you have not already received it you should collect your Parchment from the Basement of the Students Union between 10am 7.30pm. Remember to keep it safe as you will need to use it as proof of your studies. Return your Gown Please remember to return your gown to the Gown Hire Desk before 7.30pm. Optional Photography Ede & Ravenscro will be welcoming candidates, family and friends into their photography studios located in the Students Union between 8.00am 7.30pm every day during the Congrega ons. You can also purchase your award photograph (taken on stage) from the Students Union to take home with you. University Merchandise During the Congrega ons period the Union Shop will have a stand selling Newcastle University memorabilia including so toys, e clips and mugs. DVD of your Ceremony Lindisfarne Room, King s Road Centre A DVD of each gradua on ceremony can be purchased from Achievement TV, priced 25 including postage and packing. University Jewellery Lindisfarne Room, King s Road Centre Newcastle University Jewellery will be available to purchase from our supplier Eva & Eva. The jewellery range includes personalised gradua on rings, cufflinks, charms and necklaces and prices start from around 30. 7 8

Keep in Touch Join the Alumni Association Campus Map Remember, once you graduate you can join the Newcastle University Alumni Associa on and can benefit immediately from a wide variety of alumni ac vi es and opportuni es, including dedicated events for graduates of the last decade, support from our award winning Careers Service, and lifelong membership of the Student s Union. NUGrad NUGrad is our very own, fully interac ve online alumni directory, currently used by thousands of Newcastle graduates worldwide. With NUGrad, it couldn't be simpler to track down old friends, and keep us posted on the latest developments in your life and career. Visit: h ps://nugrad.ncl.ac.uk/login.aspx Update your Details Keep us updated with your current postal and e mail addresses so you don't miss out on any of the great services provided by the Alumni Associa on. Visit: h p://www.ncl.ac.uk/alumni/intouch/update/index.htm Email Forwarding Service Get an e mail address for life with our new Email Forwarding Service, making it easier than ever to stay in touch with old friends and colleagues. Visit: h p://www.ncl.ac.uk/alumni/intouch/email.htm Alumni Branches With our global network of Alumni branches, you're just a click away from Newcastle. Wherever you are in the world, and whatever you feel was your strongest connec on to the University, there is a specific Alumni branch for you. Visit: h p://www.ncl.ac.uk/alumni/intouch/branches/index.htm 9 10