Food Safety Management System For

Food Safety Management System For Completed by on Review Dates Signed Signed Signed Signed Signed Signed Published and printed by Amber Valley Borough Council, Town Hall, Market Place, Ripley, Derbyshire DE5 3BT

Food Safety Management System Introduction Contents Instructions How to use the Food Management System Part (A) Typical Operational Steps in a Food Business Operational Steps Tick Sheet Flow Chart Part (B) Food Safety Management Sheets: BLUE SECTION PINK SECTION GREEN SECTION Purchase and Receipt of Food Storage - Refrigerated, Frozen and Dry Defrosting Preparation Cooking and reheating Cooling Hot Holding Cold Service and Display Delivery to Customers Part (C) Information and Record Sheets necessary for the Food Management System to work RED SECTION Form A Form B Form C Form D Form E Form F Form G List of Food Suppliers Delivery Checks Refrigerator/Freezer Temperature Monitoring Chart Cooking, Reheating and Hot Holding Temperature Monitoring Chart Cooling Log Probe Calibration Chart Traceability for Food Supplied to Customers Guidance 1 Food Hygiene Instruction and/or Training Form H Staff Training Record Guidance 2 Personal Hygiene Rules Guidance 3 Food Handlers Fitness to Work Form I Guidance 4 Cleaning Form J Staff Sickness Record Daily Cleaning Checklist

Form K Weekly Cleaning Checklist Form L Monthly Cleaning Checklist Form M Cleaning Chemicals Guidance 5 Pest Control Form N Pest Control Monitoring Records Form O Details of your Waste Collection Company Guidance 6 Catering and Food Allergens and Intolerance Guidance 7 High Risk Foods Guidance 8 Hazardous Practices Guidance 9 Food Poisoning Guidance 10 Glass Breakage policy Guidance 11 Detailed Information on HACCP

Introduction to the Food Management System The Food Hygiene (England) Regulations 2006 require food business operators to put into place and maintain a Food Safety Management System based on the principles of HACCP (Hazard Analysis Critical Control Point). Food Businesses have always been required to produce food that is safe to eat but these new Regulations say that businesses must be able to show what they do to make food safely and have this written down. Simply put Say what you do, do what you say and prove it with records. Amber Valley Borough Council has produced this Pack to help small businesses work through the process of writing a Food Management System in a logical way. Throughout the pages there are places for you to fill in what you do in your business. It is intended to be used as a starting point and gives examples rather than answers. This is not the only way of complying with the Law. There are many other systems available such as the Food Standards Agency s Safer Food Better Business which can be accessed free of charge on their website at www.food.gov.uk or you can of course develop your own system. There are templates, references and details of further sources of information at the back of this file that may also help you. What do I need to do? To comply with the legislation it is necessary to identify, control, monitor and record the points in the operation where food hazards may occur. Food Hazards include anything that may harm the consumer. Food Hazards fall into one of the following groups:- Bacterial Hazards. Bacteria or other organisms may be present in food and may cause food poisoning. For example, harmful bacteria may survive if cooking is inadequate. Bacteria may multiply if chilled high risk food is not kept cold enough. Chemical Hazards for example by cleaning chemicals, pest baits. Physical Hazards, such as glass, metal, plastic contamination. How do I use this Pack? This pack is split into three parts, A, B and C. By working through these parts, you will be guided through the stages of your operation and will identify the food safety controls that you need to implement. There are also examples of record sheets at the back of the pack that you may find appropriate for you to use in your business to help show what you are doing to make food safely. If you already keep records, you may wish to keep the layout you already have and refer to them in the appropriate section of the file.

What do I do next? The next section guides you through completing the forms provided in this Pack. If you have any questions or queries, you can contact the Amber Valley Borough Council Regulation Unit on 01773 570222. What do I do when I have completed the Pack? It is important that all staff are aware and understand the parts they play in your Food Management System. Make sure you have enough blank copies of the monitoring forms, for example fridge temperature monitoring forms, for staff to complete. Ensure your staff know what you expect them to do, how to do it, what form to use if required and who to report to if things go wrong. At your next food hygiene inspection, your completed documentation will be requested in order for you to show that you have identified the appropriate controls necessary for your business to produce safe food. You must ensure that the Management System is kept up to date, and do a review of it when things change in your business, such as when the menu changes, new equipment is installed or new staff start work.

Instructions How to use the Food Safety Management System There are 3 parts to the Food Safety Management System which must be completed in order Part A Typical Operational Steps in a Food Business (Pink Section) Part B Food Management Sheets (Green Section) Part C Information and Record Sheets necessary for the Food Management System to work (Red Section) Part (A) Typical Operational Steps in a Food Business (Pink Section) Look at the typical operational steps in a food business (Pink Sheet) and tick those that apply to your business. It is important to look at your menu and also consider any specials or seasonal dishes/sauces etc when completing the chart. This will help you to fill in the correct Food Management System sheets in Part (B).

Part (B) Food Safety Management Sheets (Green Section) Take out the relevant Food Management Sheets (Green Sheets) that you identified in Part (A) as operational steps in the business. Complete all 5 Sections on each sheet as follows: Section (1) Hazards which can occur at this stage; Bacterial/ Physical/ Chemical (Please circle if applicable delete if not) You must identify hazards that are present at that operational step. Hazards are described in the Introduction. Simply circle the hazards that apply and cross out those that do not apply (see the examples below). Example: Part (B) Food Safety Management System - Cooking and Reheating Section (1) Bacterial, Physical and Chemical hazards may all be relevant at this stage. Therefore all hazards are circled Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Cooking & Reheating Plan (Tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) Calibrated probe used to check temperatures. (Fill in Form F) Probe Sanitised before every use High Risk Foods cooked and/or reheated to a temperature of at least 75 c for 30 seconds at the centre (Fill in Form D) Meat and poultry cooked until juices run clear/no blood present and to a core temperature of at least 75ºc for 30 seconds (or an equivalent time/temperature ratio, to kill bacteria) Manufacturers cooking and reheating instructions followed Reheat food only once. Check temperature to ensure above 75 c (Fill in Form D) Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example, Check temperature of the centre of food using a probe thermometer. Fill in Form D write down when this will be done and how often) Section (4) Who does the checks? Section (5) What should be done if things go wrong?

Section (2) Safe Food Plan Once you have completed Section (1) and identified the hazards relevant to this operational step, you must show how these are controlled. Most controls are simple, for example the control for removing the hazard of food poisoning bacteria found in raw chicken is to ensure the chicken is thoroughly cooked. It needs to be cooked for a certain time at a specific temperature, appropriate for it s weight so that it reaches a core temperature of 75ºc for 30 seconds. You should tick the box(s) to show which of the controls are implemented in your business and cross the controls which are not applicable. Where additional controls are implemented these must be added to the Safe Food Plan in the space provided at the bottom of Section (2). Additional sheets may be used if necessary. Example: Part (B) Food Safety Management System - Cooking and Reheating Section (2) If all controls are applicable to your business Section (2) would look like this. Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Cooking & Reheating Plan (Tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H). Calibrated probe used to check temperatures. (Fill in Form F). Probe Sanitised before every use High Risk Foods cooked and/or reheated to a temperature of at least 75 c for 30 seconds at the centre (Fill in Form D) Meat and poultry cooked until juices run clear/no blood present and to a core temperature of at least 75ºc for 30 seconds (or an equivalent time/temperature ratio, to kill bacteria). Reheat food only once. Check temperature to ensure above 75 C Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example, Check temperature of the centre of food using a probe thermometer. Fill in Form D write down when this will be done and how often) Section (4) Who does the checks? Section (5) What should be done if things go wrong?

Section (3) Safe Checks In this Section you must identify what checks are carried out, how often the checks are carried out and what records you keep to prove that food was safe to serve. If you do it, prove it. Records are very important and may help with a legal defence known as a due diligence defence should formal action be taken against your business. Example: Part (B) Food Safety Management System Cooking and Reheating Section (3) Check the temperature of cooked and reheated food with a probe thermometer, to ensure it has reached a core temperature of 75 c for 30 seconds (or equivalent) and record on the temperature monitoring record sheet. Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Cooking & Reheating Plan (Tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H). Calibrated probe used to check temperatures. (Fill in Form F). Probe Sanitised before every use High Risk Foods cooked and/or reheated to a temperature of at least 75 c for 30 seconds at the centre (Fill in Form D) Meat and poultry cooked until juices run clear/no blood present and to a core temperature of at least 75ºc for 30 seconds (or an equivalent time/temperature ratio, to kill bacteria). Reheat food only once. Check temperature to ensure above 75 C 3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example, Check temperature of the centre of food using a probe thermometer. Fill in Form D write down when this will be done and how often) 4) Who does the checks? 5) What should be done if things go wrong?

Section (4) Who does the checks? In this Section you must identify who is responsible for the safe checks listed in Section (3). You should think about holiday and sickness cover. Make sure the record sheets for these safe checks are completed by the person identified Example: Part (B) Food Safety Management System - Cooking and Reheating Section (4) Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Cooking & Reheating Plan (Tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H). Calibrated probe used to check temperatures. (Fill in Form F). Probe Sanitised before every use High Risk Foods cooked and/or reheated to a temperature of at least 75 c for 30 seconds at the centre (Fill in Form D) Meat and poultry cooked until juices run clear/no blood present and to a core temperature of at least 75ºc for 30 seconds (or an equivalent time/temperature ratio, to kill bacteria). Reheat food only once. Check temperature to ensure above 75 C Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example, Check temperature of the centre of food using a probe thermometer. Fill in Form D write down when this will be done and how often) Section (4) Who does the checks? Section (5) What should be done if things go wrong?

Section (5) What should be done if things go wrong? This Section needs to include brief instructions of what action is taken if the Safe Checks show something is wrong, for example: Inform the Owner/ manager immediately. If food has been in the danger zone (8ºc 63ºc) for more than 4 hours destroy it. If food is not cooked thoroughly, continue cooking to ensure a core temperature of 75 c for 30 seconds (or equivalent). Example: Part (B) Food Safety Management System - Cooking and Reheating Section (5) Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Cooking & Reheating Plan (Tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H). Calibrated probe used to check temperatures. (Fill in Form F). Probe Sanitised before every use High Risk Foods cooked and/or reheated to a temperature of at least 75 c for 30 seconds at the centre (Fill in Form D) Meat and poultry cooked until juices run clear/no blood present and to a core temperature of at least 75ºc for 30 seconds (or an equivalent time/temperature ratio, to kill bacteria). Reheat food only once. Check temperature to ensure above 75 C Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example, Check temperature of the centre of food using a probe thermometer. Fill in Form D write down when this will be done and how often) Section (4) Who does the checks? Section (5) What should be done if things go wrong?

Part (C) What should I do next? (Red Section) You should now complete any of the record sheets in Part C (Red Section) that relate to the things you do in your business. For example: You should complete the record sheets that have been identified in Part B, such as the Supplier list (Form A), Temperature Monitoring Charts (Forms C and D), Staff Training Record (Form H), Cleaning Schedules (Forms J, K and L) and Pest Control (Form N) so they reflect your business. You must make sure who ever is named in the who does the checks boxes are carrying out those checks and completing the monitoring sheets such as temperature checks for deliveries, storage, cooking and hot hold and probe calibration. (Forms B, C, D, and F) That you have traceability for food coming into and out of your business. This can be done by completing the traceability records for the food you buy (and sell to other businesses) and by labelling food you store. (Forms B and G) You must give staff training on the system so they understand how it works and their duties to carry out any checks. Review The Food Safety Management System should be reviewed at regular intervals to make sure it still reflects what you are doing. It should be reviewed at least annually or when any major changes happen, for example if you change suppliers for food, or chemicals, or you have a new member of staff. You should put the date for the next review on the front sheet.

Part (A) Typical Operational Steps in a Food Business Tick the operations that are applicable to your business and see flow chart. Purchase and Receipt of Food Tick this box if you buy food yourself and / or have food delivered from reputable company. Storage (dry goods, refrigerated, and frozen) Tick this box if goods are received and placed into storage before use. Defrosting Tick this box if foods are defrosted prior to preparation or use. Preparation Tick this box if any operation involves handling of food e.g. peeling and preparation of salad and vegetables, making a pie, preparing sandwiches or stuffing a chicken. Cooking and Reheating Tick this box if foods are cooked after preparation and /or foods are reheated whether made on the premises or bought in. Cooling Tick this box if food is cooled after cooking as it is not intended for immediate use. Hot Holding Tick this box if food is prepared hot and kept hot until service. Service and Display Tick this box if food is served cold from the fridge and / or displayed chilled. Delivery to customers and businesses Tick this box if food is transported from one premises to another before being sold. Include food delivered to stalls and mobile vehicles.

Flow Chart PURCHASE RECEIPT STORAGE - ROOM TEMPERATURE OR CHILLED STORAGE - FROZEN PREPARATION DEFROST COOKING COOL FREEZE DEFROST STORAGE - CHILLED OR FROZEN REHEAT HOT HOLD SERVE OR DELIVER COLD SERVE OR DELIVER HOT SERVE OR DELIVER COLD SERVE OR DELIVER HOT USE OF LEFTOVERS WASHING UP

Part (B) Food Safety Management Sheet Purchase and Receipt of Food Reputable suppliers, correct date codes and temperatures will ensure safe food Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Purchase and Receipt Plan (tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) Approved & reputable supplier list and contact details. (Fill in Form A) Suppliers vehicles clean Delivery personnel wearing clean over clothing and practicing good hygiene Date codes checked on delivery Temperatures checked on delivery- refrigerated colder than 8ºc and frozen colder than 18ºc (Fill in Form B) Visual check of packaging clean and not damaged (Fill in Form B) Food stored promptly after delivery Food collected in my vehicle, stored in hygienic way, at correct temperatures- refrigerated colder than 8ºC and frozen colder than 18ºc Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example. Temperatures checked of refrigerated foods delivered with a probe thermometer to ensure 8ºc or colder every delivery and recorded on Form B) Section (4) Who does the checks? Section (5) What should be done if things go wrong? (For example. If chilled ready to eat food delivery temperature is above 8ºc reject delivery)

Part (B) Food Safety Management System Storage Refrigerated, Frozen and Dry Food Food must be stored at the correct temperature and be covered so that it is free from contamination. Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Food Storage Plan (tick the box if applicable, cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) All refrigerators, refrigerated displays and refrigerated vehicles must keep food at or colder than 8oc or at the temperature stated on food labels (Fill in Form C) Keep frozen food at or colder than -18 c (Fill in Form C) Place chilled food in refrigerator within 15 minutes of delivery to premises Service all refrigerators/freezers regularly Food covered, wrapped or in pest proof containers Stock rotation in place, food used within its best before or use by date Cleaning chemicals stored away from food Raw and cooked foods separated sufficiently to avoid cross contamination e.g. cooked foods stored above raw food in the refrigerator/ separate labelled refrigerators/ separate part of walk-in fridge Storage space adequate Storage areas clean and free from pests Pest control measures in place (Fill in Guidance 5 and/ or Form N) When freezing food, label with date frozen and date it should be used by All stored foods correctly labelled with Use By or Best Before Dates Chilled high risk food prepared used on site within 3 days of production Food used within 3 days once original packing is opened or within Use By date if shorter Following the Glass Breakage Policy (See Guidance 10) Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example. Once a package is open, place sealed container and label with a use-by date.) Section (4) Who does the checks?

Section (5) What should be done if things go wrong? (For example. If fridge not operating at or below 8oc, call Emergency Refrigeration Engineer. Phone no: ).

Part (B) Food Safety Management System Defrosting Defrost thoroughly to ensure proper cooking and in a way that prevents cross contamination Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Defrosting plan (tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) All perishable foods thawed on a tray in the refrigerator. Raw meat and poultry at the very bottom of fridge Defrosting in microwave Defrosting in sink, under running water, away from cooked and ready to eat foods and in designated sink. Clean and sanitise the sink after defrosting. Foods covered for protection whilst defrosting Raw meat, poultry and fish placed on sufficiently deep drip trays to contain thawing liquid Centre of all food checked to ensure thoroughly thawed Label defrosted food for use later with date defrosted and provide a use-by date e.g within 2 days Thawed products NEVER refrozen Defrost raw food away from high risk food Section (3) Safe Checks What checks should be carried out? How often? What records shall I keep? (For example. Defrost raw meat in a deep tray below ready to eat foods in the refrigerator.) Section (4) Who does the checks? Section (5) What should be done if things go wrong? (For example. If product still frozen, put back refrigerator until completely thawed, or defrost in microwave.)

Part (B) Food Safety Management System Preparation Prevent bacterial/ physical/ chemical contamination of food. Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Preparation Plan (tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) Sanitise food contact surfaces before use (See Cleaning Guidance 4 and Forms J, K and L). Hand washing using bactericidal soap and hot water Hands hygienically dried Separate cloths used for raw and ready to eat areas Use separate work surfaces/preparation areas for raw and high risk foods Use separate equipment for raw and high risk food e.g. tongs, forks, meat slicers, scales, vacuum packers etc. Use colour coded equipment for raw and high risk foods Cleaning chemicals safely stored away from preparation areas Windows / doors fly screened if opened regularly Limit time that food is at ambient temperature Removal of foreign objects from the preparation area Purchase pre washed foods where practicable Wash and sanitise all salad products during preparation with a chlorine based food safe product, in accordance with the manufactures instructions High risk foods kept cool and prepared as quickly as possible Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example. Use separate areas for preparation of raw and ready to eat foods.) Section (4) Who does the checks? Section (5) What should be done if things go wrong? (For example. If preparation surface contaminated, remove contamination, clean and sanitize area before use.)

Part (B) Food Safety Management System Cooking and Reheating Thorough Cooking & Reheating will kill harmful bacteria Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Cooking & Reheating Plan (Tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) Calibrated probe used to check temperatures (Fill in Form F) Probe Sanitised before every use High Risk Foods cooked and/or reheated to a temperature of at least 75 c for 30 seconds at the centre (Fill in Form D) Meat and poultry cooked until juices run clear/no blood present and to a core temperature of at least 75ºc for 30 seconds (or an equivalent time/temperature ratio, to kill bacteria) (Fill in Form D) Manufacturers cooking and reheating instructions followed Reheat food only once. Check temperature to ensure above 75 c (Fill in Form D) Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example. Check temperature of the centre of food using a probe thermometer. Fill in Form D write down when this will be done and how often.) Section (4) Who does the checks? Section (5) What should be done if things go wrong? (For example. If product has not reached at least 75 C for 30 seconds at the centre, continue cooking until food reaches require temperature.)

Part (B) Food Safety Management System Cooling Harmful bacteria will multiply slower if high risk foods are cooled quickly Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Cooling Plan (Tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) Food cooled to below 8 c as quickly as possible within 90 minutes (Fill in Form E) Small joints of meat used <2.5Kg Food cooled in shallow, pre cooled trays and small portions to ensure speedy cooling Food placed in refrigerator as soon as temperature of cooling food approaches room temperature but "hot" food not placed in refrigerator Cooling takes place in an insect proof area, used only for high risk foods Cool cooked foods away from raw foods Use blast chiller to cool foods quickly Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example. Cool on clean sanitized surface, away from raw preparation area) Section (4) Who does the checks? Section (5) What should be done if things go wrong? (For example. Ensure that food is adequately cooled before putting into refrigerator)

Part (B) Food Safety Management System Hot holding Harmful bacteria will not multiply if high-risk foods are kept hot enough. Section (1) Hazards which apply to this stage Bacterial / Physical / Chemical (please delete if not applicable) Section (2) Safe Hot Holding Plan. Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) Keep hot foods above 63ºc (Fill in Form D) Food to be hot held only once Pre-heat hot holding equipment Place food in bain-marie /hot cabinet immediately after cooking or reheating Stir hot liquids regularly Ensure no risk of contamination by foreign bodies or chemicals Section (3) Safe checks. What checks should be carried out? How often? What records shall I keep? (For example. Sneeze guard fitted to prevent contamination by public) Section (4) Who does the checks? Section (5) What should be done if things go wrong? (For example. Throw away hot food kept below 63ºC for more than 2 hours)

Part (B) Food Safety Management Sheet Cold Service and Display of Food Food must be kept at or below 8 c until and during service. Food to be left at room temperature for minimum time (max 4 hours). Section (1) Hazards which can occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Cold Service and Display of Food Plan (tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) Chilled display to be switched on in advance of service sessions, allowing time for correct temperatures to be reached. Never top up containers of food. Always exchange them and throw away leftovers. Check temperature at least once during session and record (Fill in Form C) Food not allowed to go above 8 c Leave buffet food, sandwiches etc in the fridge until ready to serve. At end of session all food removed from display. Dispose of food if it has been stored at room temperature for more than 4 hours Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example, check temperature of refrigerated foods with a probe thermometer to ensure 8ºc or colder and record on monitoring form (Fill in Form C)) Section (4) Who does the checks? Section (5) What should be done if things go wrong? (For example. If chilled ready to eat food is above 8ºc for more than 4 hours throw it away)

Part (B) Food Safety Management System Delivery to Customers Correct date codes and temperatures will ensure safe food Section (1) Hazards which may occur at this stage Bacterial / Physical / Chemical (delete if not applicable) Section (2) Safe Delivery Plan (tick the box if applicable cross the box if not applicable) Staff supervised / instructed and trained in Food Hygiene (See Supervision Instruction Training Guidance 1 and fill in Form H) Delivery vehicles clean Delivery personnel wearing clean over clothing and practicing good hygiene Date codes on products Temperatures checked on delivery- colder than 8ºc refrigerated, colder than 18ºc frozen and more than 63 c for hot deliveries (Fill in Form B) Visual check of packaging clean and not damaged All packaging is food safe Separate storage for raw and cooked foods to avoid cross contamination Customers with allergies given advice (See Guidance 6) Section (3) Safe checks What checks should be carried out? How often? What records shall I keep? (For example. Check temperature of refrigerated foods delivered with a probe thermometer to ensure colder than 8ºC.) Section (4) Who does the checks? Section (5) What should be done if things go wrong? (For example. If food is out of temperature control for more than 4 hours then destroy the food)

Part (C ) Information and Record Sheets necessary for The Food Safety Management System to Work Form A List of Food Suppliers Form B Delivery Checks Form C Refrigerator/Freezer Temperature Monitoring Chart Form D Cooking, Reheating and Hot Holding Temperature Monitoring Chart Form E Cooling Log Form F Probe Calibration Chart Form G Traceability for Food Supplied to Customers Guidance 1 Food Hygiene Instruction and/or Training Form H Staff Training Record Guidance 2 Personal Hygiene Rules Guidance 3 Food Handlers Fitness to Work Form I Staff Sickness Record Guidance 4 Cleaning Form J Daily Cleaning Checklist Form K Weekly Cleaning Checklist Form L Monthly Cleaning Checklist Form M Cleaning Chemicals Guidance 5 Pest Control Form N Pest Control Monitoring Records Form O Details of your Waste Collection Company Guidance 6 Guidance for caterers on Food Allergens and Intolerance Guidance 7 High Risk Foods Guidance 8 Hazardous Practices Guidance 9 Food Poisoning Guidance 10 Glass Breakage policy Guidance 11 Detailed Information on HACCP

List of Food Suppliers Form A Keeping details of suppliers is a legal requirement. Full Name of Company Address and Phone Number Food Supplied For further information on record keeping contact Amber Valley Borough Council, Environmental Services, Regulation Unit, P.O Box 17, Town Hall Ripley, Derbyshire. DE5 3BT. Telephone 01773 570222. A copy of this generic form is available from: http://www.ambervalley.gov.uk/ in the a-z section of this web page under food safety management system Related documents.

Delivery Checks Form B Date Supplier Temperature Condition Date Codes Initials Targets for Delivery Checks Temperature: Chilled food 8ºc or colder. Frozen Food 18ºc or colder. Date Codes: Food date coded to give enough shelf life, and within use by date Contamination; Packaging and food in good condition. Driver good standard of personal hygiene. Inside of vehicle clean. For further information on record keeping contact Amber Valley Borough Council, Environmental Services, Regulation Unit, P.O Box 17, Town Hall Ripley, Derbyshire. DE5 3BT. Telephone 01773 570222. A copy of this generic form is available from: http://www.ambervalley.gov.uk/ in the a-z section of this web page under Food Safety Management System Related documents.

Refrigerator/Freezer Temperature Monitoring Form C Month Date Time Unit 1 Unit 2 Unit 3 Unit 4 Unit 5 Unit 6 Signature Corrective Action Unit Refrigerators Freezers Target Temperature Colder than 8 o C Colder than 18 o C In the event of equipment failure contact immediately. For further information on record keeping contact Amber Valley Borough Council, Environmental Services, Regulation Unit, P.O Box 17, Town Hall Ripley, Derbyshire. DE5 3BT. Telephone 01773 570222. A copy of this generic form is available from: http://www.ambervalley.gov.uk/ in the a-z section of this web page under Food Safety Management System Related documents.

Cooking, Reheating and Hot Holding Temperature Monitoring Chart Form D Month Date Time Type of food checked Hot food Temp Reheating Temp Hot holding Temp Signature Corrective Action Target Temperature Cooking 75 o C for 30 seconds or 80 o C for 6 seconds Hot Holding Above 63 o C Reheating 75 o C for 30 seconds or 80 o C for 6 seconds In the event of an incorrect temperature contact immediately. For further information on record keeping contact Amber Valley Borough Council, Environmental Services, Regulation Unit, P.O Box 17, Town Hall Ripley, Derbyshire. DE5 3BT. Telephone 01773 570222. A copy of this generic form is available from: http://www.ambervalley.gov.uk/ in the a-z section of this web page under Food Safety Management System Related documents.

Cooling Log Form E Centre temperature: 75 c or above after cooking. Note: Ensure the thermometer probe is sterile before and after use and is calibrated at regular intervals. Cool foods to Centre Temperature: <8 c in 90 minutes. Date Product Start Centre Temp ( c) Time at start of Cooling Time at end of Cooling Temp at end of cooling Comments/Actions Taken Signature For further information on record keeping contact Amber Valley Borough Council, Environmental Services, Regulation Unit, P.O Box 17, Town Hall Ripley, Derbyshire. DE5 3BT. Telephone 01773 570222. A copy of this generic form is available from: http://www.ambervalley.gov.uk/ in the a-z section of this web page under Food Safety Management System Related documents.

Probe Calibration Chart Form F Year Probe number Month January Hot Method Temp ( c) Cold Method Temp ( c) Signature Corrective Action February March April May June July August September October November December To check the probe thermometer is working correctly either: Cold: Agitate the probe thermometer in a cup of melting ice and water. The thermometer should read between 1 o C and 1 o C. Hot: Agitate the probe thermometer in boiling (unsalted) water. thermometer should operate between 99 o C and 101 o C. The If the thermometer is operating outside this range either repair/replace the probe thermometer. In the event of a wrong temperature contact immediately. For further information on record keeping contact Amber Valley Borough Council, Environmental Services, Regulation Unit, P.O Box 17, Town Hall Ripley, Derbyshire. DE5 3BT. Telephone 01773 570222. A copy of this generic form is available from: http://www.ambervalley.gov.uk/ in the a-z section of this web page under Food Safety Management System Related documents.

Traceability for Food Supplied to Customers Form G Date of Delivery Name of Customer Address & Contact Details Product Quantity For further information on record keeping contact Amber Valley Borough Council, Environmental Services, Regulation Unit, P.O Box 17, Town Hall Ripley, Derbyshire. DE5 3BT. Telephone 01773 570222. A copy of this generic form is available from: http://www.ambervalley.gov.uk/ in the a-z section of this web page under Food Safety Management System Related documents.

Food Hygiene Supervision Instruction and/ or Training Guidance 1 Definition of Food Handler - Any person who handles or prepares food whether open (unwrapped) or packaged. Food includes alcoholic and non alcoholic drinks and ice. All food handlers must be properly supervised and instructed and/or formally trained to ensure that they work hygienically. A greater degree of supervision may be needed for: New, agency or temporary staff awaiting formal training. Staff handling high risk foods. Less experienced staff. Staff who have received training or instruction to see if they have understood and are undertaking safe practices. Supervision will depend upon the competence and experience of individual food handlers. Small food operations should place greater emphasis on formal training to enable unsupervised work with occasional monitoring. The training needed will depend on the actual job of the food handler and the type of food that they handle. The table below is a summary for recommended training needs in food premises. Note that it is a specific legal requirement for Managers and those responsible for developing and maintaining the premises Food Safety Management System or HACCP system to receive appropriate training. Training level Category of Staff Category A Handle low risk or wrapped food only. Level 1 /Essentials e.g. Food Safety Awareness in Catering / Retail; Introduction into Food Safety for Manufacturing Guide to compliance - before starting work for the first time Level 2 / Foundation e.g. Award in Food Safety in Catering / Retail / Manufacturing Level 3 / Intermediate e.g. Award in Food Safety Supervising in Catering / Manufacturing / Award in Implementing Food Safety Management Systems / Award in HACCP for food Manufacture Level 4 / Advanced e.g. Award in Food Safety Management in Catering; Award in Food Safety Management for Manufacturing Category B Food handlers who prepare open high risk foods. Category C Food handlers who also have a supervisory role. Category D Food handlers who also have a management role Guide to compliance - before starting work for the first time Guide to compliance - before starting work for the first time Guide to compliance - before starting work for the first time Guide to compliancerecommended within 4 weeks; 8 weeks part-time staff Guide to compliance recommended within 4 weeks; 8 weeks part-time staff Guide to compliancerecommended within 4 weeks; 8 weeks part-time staff Guide to compliance recommended within 3 months Guide to compliancerecommended within 3 months Guide to compliance recommended within 3 months

Level 1 Essentials of food hygiene Before anyone is allowed to start work for the first time, a food handler must receive written or verbal instruction in the Essentials of Food Hygiene. There are formal courses available for this or if you have someone competent in your business, they could undertake this. Guide to compliance for all food handlers Before anyone is allowed to start work for the first time, a food handler must receive written or verbal instruction in the Essentials of Food Hygiene, which provide an understanding of hygiene. Advice on good practice All other staff employed in the business should also receive similar instruction as a matter of good practice. Any visitors to the premises should also be instructed on those rules that relate to personal hygiene. The essentials of food hygiene Keep yourself clean and wear clean clothing. Always wash your hands thoroughly: before handling food, after using the toilet, handling raw foods or waste, before starting work, after every break, after blowing your nose. Tell your supervisor, before commencing work, of any skin, nose, throat, stomach or bowel trouble or infected wound. You are breaking the law if you do not. Ensure cuts and sores are covered with a waterproof, high visibility dressing. Avoid unnecessary handling of food. Do not smoke, eat or drink in a food room, and never cough or sneeze over food. If you see something wrong tell your supervisor. Do not prepare food too far in advance of service. Keep perishable food either refrigerated or piping hot. Keep the preparation of raw and cooked food strictly separate. When reheating food ensure it gets piping hot. Clean as you go. Keep all equipment and surfaces clean. Follow any food safety instructions either on food packaging or from your supervisor. Below are further examples on courses accredited by the Chartered Institute of Environmental Health for catering businesses, which show the kind of training available and content at each level. Level 2 Award in Food Safety in Catering / Retail / Manufacturing Level 2 Award in food Safety in Catering The overall aim is to provide candidates with a good understanding and knowledge of food safety. Topics to be covered should include:- The Law Food Safety hazards Refrigeration, chilling and cold holding of foods Cooking, hot holding and reheating of foods Food handling Principles of safe food storage Cleaning Food premises and equipment Course Duration - 6 hours Assessment method: Multiple choice examination

Level 3 Award in Supervising Food Safety in Catering; Award in implementing Food Safety Management Systems Level 3 Award in Supervising Food Safety in Catering This level qualification is aimed at Managers and supervisors in medium and large manufacturing or catering businesses those responsible for the development and maintenance of HACCP- based food safety management procedures and / or supervising the work of others. Supervisory management Legislation Temperature control (chilling, cooking) Cleaning Contamination control Applying and monitoring good hygiene practices Implementing good food safety procedures Course Duration - 3 days long with assessment by Multiple choice paper and examination Level 3 Award in Implementing Food Safety Management Procedures This level qualification is aimed at proprietors and site managers of small and medium businesses in catering and hospitality. This qualification will assist ordinary business people to understand and implement a simple food safety management system. This level of qualification will help candidates to implement a food management system based on the principles of HACCP. The qualification covers the following topics: The 12 steps in the HACCP process Controls required to ensure food safety Use of a management tool such as the FSA s Safer Food Better Business pack Course Duration - 6 hours. Assessment method: Assignment Level 4 - Award in Managing Food Safety in Catering Level 4 Award in Managing Food Safety in Catering Designed for managers and supervisors and senior hygiene personnel. This qualification covers the following topics: n Bacteriology Food-borne illnesses Physical contamination of food Food storage, temperature control and preservation Design and construction of food premises and equipment Cleaning and disinfection Course duration- five day Assessment method: two assignments and an examination Pest control Personal Hygiene Training Strategies Legislation Management control techniques

Further information There are other food safety training courses accredited by other organisations than the Chartered Institute of Environmental Health. These include: The Royal Society for Public Health (RSPH) www.rsph.org.uk/ Society of Food Hygiene Technology (SOFHT) www.sofht.co.uk/ You need to determine the level of training needed for you and each level of your staff. Advice can be obtained from your food safety inspector at Amber Valley Borough Council. Local Food Hygiene Course contacts Chartered Institute of Environmental Health www.cieh.org New College, Nottingham. Telephone: 0115 9100100 Broxtowe Borough Council, Foster Avenue, Beeston, Nottingham.NG9 1AB. Telephone: 0115 917 7777 South East Derbyshire College, Field Road, Ilkeston, Derbyshire, DE7 5RS. Telephone: 0115 8492000 Derby City Council, Celtic House, Friary Street, Derby, DE1 1QX. Telephone: 01332 293111 YMCA Derbyshire, The Campus, 770 London Road, Derby DE24 8UT. Telephone: 01332 579550 EMM Training and Consultancy Ltd, 16 Dorest Gardens, West Bridgford NG2 7UH. Telephone: 0115 8460525 Adult Community Education Centre, Alfreton Park. Telephone: 01773 832201 Adult Community Education Centre, Peverel House, Mill Lane, Codnor, Derbyshire. DE5 9QF. Telephone: 01773 743638 Mackworth College, Derby. Telephone: 01332 519951 SLIC Training, Bradbury House, Goytside Rd, Chesterfield S40 2PH. Telephone: 01246 505144. www.slictraining.org.uk. Derbyshire Dales District Council, Matlock, Derbyshire. Telephone: 01629 761100 Chesterfield College, Infirmary Road, Chesterfield, Derbyshire. S41 7NG. Telephone: 01246 500562 Belper Centre, Holbrook Road, Derbyshire. DE56 1PA. Telephone: 01773 829478 Nottingham Trent University, Brackenhurst, Southwell, Nottingham. NG25 0QF. Telephone: 01636 817099 Leicester City Council. New Walk Centre, Welford Place, Leicester. LE1 6ZG (also run courses in other languages). Telephone: 0116 252 7000 Guy Marsh, Turning Point Training, Codnor Park, Derbyshire. Telephone: 01773 608580 Training Solutions, Ravenshead. Telephone: 01623 795714 THIS COUNCIL DOES NOT ENDORSE OR RECOMMEND THE ABOVE PERSONS OR COMPANIES. THERE ARE MANY BUSINESSES OFFERING TRAINING WHO ARE LISTED IN THE YELLOW PAGES TELEPHONE DIRECTORY. Information compiled Sept 2010 by: Amber Valley Borough Council Environmental Services Regulation Unit PO Box 17, Town Hall Ripley, Derbyshire, DE5 3BT 01773 570222

Staff Training Record Form H NO. OF EMPLOYEES/FOOD HANDLERS - PART TIME... FULL TIME... Please specify date of the course employees have completed. Name of Food Handler Job Title Essentials of Food Hygiene Hygiene Awareness Refresher Training Foundation Food Hygiene (Level 2) Intermediate Food Hygiene (Level 3) Advanced Food Hygiene Other (please specify) Nb. Include relief food handlers Signature Date A copy of this generic form is available from: http://www.ambervalley.gov.uk/ in the a-z section of this web page under Food Safety Management System Related documents.

Personal Hygiene Rules Guidance 2 Every person working in a food handling area must maintain a high degree of personal cleanliness. The following rules of personal hygiene must be adhered to at all times: 1. Always wash your hands thoroughly using hot water and soap; Before starting work Before handling foods After handling raw foods After visiting the toilet After every break After blowing your nose or touching your face or hair 2. Remove all jewellery, except for plain wedding rings before starting work. 3. Keep fingernails short and clean; do not use nail varnish. 4. Keep cuts, burns or other wounds covered with a brightly coloured waterproof dressing. 5. Do not smoke in any room where food is handled or stored. 6. Do not lick fingers when handling food or wrapping materials. 7. Do not pick your nose, teeth or ears, or scratch your head. 8. Do not cough or sneeze over food. 9. Always wear clean washable over clothing when handling food. Food handlers preparing open food should also wear a head covering. 10. If you are suffering from, or suspect you may be suffering from an illness likely to be transmitted through food, you must inform the Manager. This includes infected wounds, skin infections, sores, diarrhoea or vomiting. The following rules then apply: Anyone with diarrhoea and/or vomiting must not handle food. They can return to food handling duties once they have been symptom free for 48 hours. Food handlers with infected wounds, skin infections or sores on their hands, face, neck or scalp must be excluded from work until they have healed. Food handlers whose eyes, ears, or mouth are weeping/discharging must not handle food until they are better. 11. Do not eat or drink whilst handling/preparing food. 12. Do not wear perfume whilst handling/preparing food.

Food Handlers: Fitness to Work Guidance 3 Food handlers and businesses have legal obligations to avoid contaminating food. Food handlers suffering from certain illnesses can contaminate food, which can be responsible for causing food poisoning. Food handlers must: Practice good personal hygiene Maintain good hygiene standards in the workplace and Report infectious or potentially infectious conditions to management. Anyone who has diarrhoea and/or vomiting or a gastrointestinal infection must immediately report to their manager and leave the food handling area. Following these types of illnesses, food handlers must not return to work until; They have not vomited for 48 hours (if they have taken treatment, 48 hours after treatment has stopped) 48 hours after their first normal stool (faeces) Good hygiene practice, particularly hand washing must be followed. Normally food handlers suffering from diarrhoea or vomiting or gastrointestinal infection would leave the premises, but they could be given safe alternative work i.e. work that does not involve direct contact with open food or with surfaces and equipment in areas where open food is stored or processed. Where individuals do not leave the premises, advice must be sought from Environmental Services. Anyone who has scaling, weeping or discharging lesions on an exposed part of their skin (face, neck, hands, arms or scalp), which cannot be adequately covered, must not handle food, or food contact surfaces/equipment. Food handlers suffering from typhoid/paratyphoid fever, E coli 0157 and Hepatitis A must stay off work longer. In these cases you should contact this Department and a GP for advice about the exclusion of food handlers and their return to work. Further information on fitness to work can be found on the Food Standards Agency Website at: http://www.food.gov.uk/foodindustry/guidancenotes/hygguid/foodhandlersguide