From Prof.& Head, Department of Computer Science & Engineering PEC University of Technology Chandigarh To Memo No. PEC/CSE/2014/ Dated: Chandigarh the: Subject: project. Quotations for purchase of Macbook Air under ITRA, Media Lab Asia sponsored Dear Sir/Madam, Quotations are hereby invited in respect of purchase of computing Equipment under ITRA sponsored project in CSE Department as per details/specifications given in attached tender. The duly signed quotations super scribed as Quotations for purchase of Macbook Air under Project may be sent in a sealed cover with wax/transparent fixing tape so as to reach this office on or before Sept 16, 2014 at 12:00noon. Technical Bid will be opened on the Sept 16, 2014 at 03:00 PM in the presence of the tenderers or their representatives who may wish to be present in department of CSE, seminar Hall. Prof. & Head (CSE) PEC University of Technology Chandigarh.
Tender for the Purchase of Computing Equipment under ITRA, Media Lab Asia sponsored Project Table of Contents I. Invitation for Bid II. Procedure for Submission of Bid i. Technical Bid Format ii. Commercial/Financial Bid Format III. General terms and Conditions IV. Technical Specifications and Formats for Compliance Sheets SECTION I SECTION I: Invitation for Bids 1. The PEC University of Technology Chandigarh proposes to procure items under DIT sponsored project at CSE Department PEC University of Technology Chandigarh. The PEC University of Technology is looking for vendors who have experience in supplying above type of hardware and software. 2. Tenderers are advised to study all technical and commercial aspects, instructions, forms, terms and specifications carefully in the tender document. Failure to furnish all information required in the Tender document or submission of a bid not substantially responsive to the Tender document in every respect will be at the tenderer s risk and may result in the rejection of the bid. 3. Sealed offers prepared in accordance with the procedure enumerated in Clause 1 of Section II should be submitted to Head, CSE Department PEC University of Technology, Sector 12, Chandigarh, not later than the date and time laid down, at the address given in the schedule for invitation to Tender under Clause 11 of Section I. 4. This tender document is not transferable. The categories of items and quantity indicated in the Tender Document are tentative, PEC reserves the right to increase or decrease the quantity or delete some or all of the items depending on the needs of the Department/University without assigning any reasons. 5. The tenderer should indicate specifically the Basic Price, Taxes/ other duties (if any), and levies chargeable. No additional information will be entertained after due date. 6. All bids must be accompanied by a bid security/emd of Rs. 20,000/- (Rupees twenty thousand only) in the form Account payee Demand Draft, Bankers Cheque or Bank Guarantee from commercial bank drawn on a scheduled bank in favor of the Director, PEC UNIVERSITY OF TECHNOLOGY, SECTOR 12, CHANDIGARH. Suppliers registered with Central Purchase Organizations, and National Small Industries
Corporation (NSIC), are exempted from the bid security. Tender without EMD will be considered unresponsive and rejected. 7. The tender should be submitted in Two cover system i.e. a and b. There should be proper indication of the contents on each envelope as indicated in clause 1.1 of section II. 8. The tenderers are required to quote in Indian Currency only. 9. The tenders will be opened on the date and time indicated in the presence of tenderers, if any, present on the occasion. If the date of opening is declared to be a holiday the tenders will be opened on the next working dayfr. 10. Payment of bill will be made through crossed account payee Cheque. 11. Schedule for Invitation to Tender A) Address at which tender is to be submitted: Prof. & Head CSE Department PEC University of Technology, Sector 12, Chandigarh-160012 B) Latest time and date for receipt of Tender Sept 16, 2014 at 12:00noon C) Place, Time and Date of opening of Technical and Financial bids: Place: CSE Department PEC University of Technology, Sector 12, Chandigarh-160012 For Technical Bid Time & Date: Sept 16, 2014 at 03.00 PM For Financial Bid Time & Date: Sept 18, 2014 at 12:00 noon D) Date till which the tender is valid: 90 days from the opening of technical bid. Installation of the equipment will be within TWO weeks after the allotment of tender. E) PEC University of Technology shall not be responsible for any postal delay about non receipt/non-delivery of the documents. SECTION II: Procedure for submission of Bids 1. It is proposed to have a Two Cover System for this tender Technical Bid in one cover. Financial bid in one cover. 2. Technical Bid consisting of all technical details along with terms and conditions of the Tender should be covered in a separate sealed cover super scribing the wordings Technical Bid. Complete set of Technical Information, printed literature and brochures of the equipment offered to be included in the Technical bid. 3. Financial Bid indicating item wise prices for the items mentioned in technical bid of the Tender should be covered in a separate sealed cover super scribing the wordings Financial Bid. Financial Bid should only indicate prices.
4..All the two documents viz. Technical Bid Cover and Financial Bid Cover prepared as above are to be kept in a single sealed cover super scribed with Tender for purchase of Mac book Air under Project in CSE Department. 5.The cover thus prepared should also indicate clearly the name and address of the tenderer to enable the Bid to be returned unopened in case it is declared late. 2. Cost of Tender The tenderer shall bear all costs associated with the preparation and submission of its Bid, including the cost of presentation for the purpose of clarification of the bid, if so desired by the client and the client will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Tendering Process. 3. Clarification of Tender Document A prospective tenderer requiring any clarification of the Tender Document may notify the client in writing at the Client s mailing address indicated in Clause 11 of Section I. The Client will respond in writing to any request for clarification of the Tender Document, received not later than 07 working days prior to the last date for the receipt of bids prescribed by the Client. 4. Amendment of Tender Document 4.1 At any time prior to the last date for receipt of bids, the client may for any reason, whether at its own initiative or in response to a clarification requested by a prospective Tenderer, modify the Tender Document by an amendment. 4.2 The amendment will be notified on the website of the university www.pec.ac.in. 4.3 In order to afford prospective Tenderers reasonable time in which to take the amendment into account in preparing their bids, the Client may, at its discretion, extend the last date for the receipt of the Bids. 5. Language of Bids The bids prepared by the Tenderer and all correspondence and documents relating to the bids exchanged by the Tenderer and the Client, shall be written in English language, provided that any printed literature furnished by the Tenderer may be written in another language so long as accompanied by an English translation in which case, for purposes of interpretation of the bid, the English translation shall govern. 6. Documents comprising the Bids 6.1 The Bids prepared by the Tenderers shall comprise of following components: a) Technical Bid shall consist of the following: - (i) Technical Bid furnished as per the format for technical bid (Section III & IV). (ii) Technical literature for each product/service, covering full technical specifications (Annexure II, Section IV) b) Financial Bid consisting of the following: -
(i) Bid prices duly filled, signed and complete as per the format (Annexure III, Section IV) (ii) Maximum educational discount as could be offered should be mentioned. Section III: Other Terms and Conditions The vendor would be responsible for: 1. Provisioning of complete equipment as per items mentioned in Annexure I, Section IV at the venue specified in after the successful award of purchase order. 2. The prices should be FOR PEC UNIVERSITY OF TECHNOLOGY, SECTOR 12, CHANDIGARH. 3. The payment terms and conditions should be mentioned clearly. 4. Form D will not be issued. 5. Printed conditions of the firm to be sent along with the quotations will not be binding on us. 6. All reppros and maintenance of the hardware/software installed for the provisioning of services. 7. Please fill the price schedule as per Annexure III and all deviations have to be mentioned very clearly. Price schedule to be entered in the commercial bid only. 8. The payment terms should be mentioned clearly. 9. The rates quoted should include warranty of 3 years. 10. The responsibilities and requirements if any from PEC University of Technology side must be mentioned clearly. 11. All these terms and conditions will be applicable during Warranty and Post Warranty period. 12. Trade Marks & ISI Certification marks of all the articles quoted for should invariably be indicated against each item.. 13. Rates should be quoted FOR PEC Sector-12, Chandigarh and should include all freight charges, postage, packing, cartage duties, etc. Sales tax to be indicated separately. 14. Conditional quotations will be rejected summarily without any intimation. Therefore, no extra condition should be inserted in the quotations. 15. The rates quoted should be valid for a three months from the date of opening of quotation. The quantity of item given in the lists is tentative and can vary upon actual requirement. The order will be placed to the successful firm as per requirement. 16. No revision of rates will be allowed expect taxes/charges levied by the central /state by duly notified only. 17. No advance payment will be made. Payment will be released upon satisfactory receipt and installation of goods /material and on production of bill (in duplicate) in name of Director PEC, Chandigarh. The installation will include installation of server with Server software and configuration of Thin Clients. 18. The firm who have blacklisted by central / state Government/UT/any Govt. undertaking/authority and PEC are not eligible to quote. 19. All disputes will be subject to Chandigarh Jurisdiction and will be interpreted under Indian laws. 20. The Director PEC reserves to himself the right to rejecting any or all the quotations without assigning any reason. 21. Bidders must be able to provide onsite support for the same. 22. The supplier shall be liable for liquidated damages @ 2% PM of the total order, if he fails to deliver the equipment within delivery period. 23. Quoting firm must put page number on every page of the bid. It is also required that page numbers
of the document attached should be mentioned against each items of the main bid. Every bid document should be signed and stamp by the authorized signatory. 24. The firms who have been blacklisted by the Central / State Govt. / U.T / Board / Corporation / any Govt. authority / PEC University of Technology are not eligible to quote. 25. Photocopies of letter of Awards of contract & its Completion certificate to establish eligibility. 26. All disputes are subject to Chandigarh jurisdiction. 27. In a tender, either the Indian agent/service provider on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 28. If an agent/service provider submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 29. Schedule of Supplies The delivery and installation of the equipment shall be required to be completed within TWO weeks from the date of issuance of purchase order. Quotations with late delivery period will be declared non responsive. Acceptance of the term and condition (to be signed by the bidder) All the terms and conditions of this tender document are acceptable to us/me. Date Signature of bidder/tendered With Stamp Note: It is mandatory to submit all the documents
Section IV Annexure I: Technical Specifications S.n Laptop Qty 1 11-inch MacBook Air 256GB PCIe-based flash storage 1.4GHz dual-core Intel Core i5 (Turbo Boost up to 2.7GHz) with 3MB shared L3 cache 4GB of 1600MHz LPDDR3 onboard memory Two USB 3 ports (up to 5 Gbps) Thunderbolt port (up to 10 Gbps) MagSafe 2 power port 802.11ac Wi-Fi networking; 4 IEEE 802.11a/b/g/n compatible OS X Mavericks Mini DisplayPort to VGA Adapter 02 MS Office 2011 for MAC 02 Adobe (Writer) Professional for MAC 02 GRAND TOTAL Table I: Configurations for Apple MacBook Air
Annexure II: Technical Compliance Sheet for Equipment & Software S.n Laptop Qty Complain ce (Yes/No) Deviati ons if any 1 11-inch MacBook Air 256GB PCIe-based flash storage 1.4GHz dual-core Intel Core i5 (Turbo Boost up to 2.7GHz) with 3MB shared L3 cache 4GB of 1600MHz LPDDR3 onboard memory Two USB 3 ports (up to 5 Gbps) Thunderbolt port (up to 10 Gbps) MagSafe 2 power port 802.11ac Wi-Fi networking; 4 IEEE 802.11a/b/g/n compatible OS X Mavericks Mini DisplayPort to VGA Adapter MS Office 2011 for MAC 02 Adobe (Writer) Professional for MAC 02 02 GRAND TOTAL Date Signature of bidder/tendered With Stamp
Annexure III: Price Schedule S.n Laptop Qty Unit Price Total Price 1 11-inch MacBook Air 256GB PCIe-based flash storage 1.4GHz dual-core Intel Core i5 (Turbo Boost up to 2.7GHz) with 3MB shared L3 cache 4GB of 1600MHz LPDDR3 onboard memory Two USB 3 ports (up to 5 Gbps) Thunderbolt port (up to 10 Gbps) MagSafe 2 power port 802.11ac Wi-Fi networking; 4 IEEE 802.11a/b/g/n compatible OS X Mavericks Mini DisplayPort to VGA Adapter MS Office 2011 for MAC 02 Adobe (Writer) Professional for MAC 02 02 GRAND TOTAL GRAND TOTAL(incl of taxes) I certify that the prices have been quoted inclusive of all taxes. Date Signature of bidder/tendered with Stamp