September 9 11, 2013 Anaheim, California Replacing Cognos TM1 with SAP BPC 10.0 NW at DealerTrack Chris VanBibber and Chad Schwietert
Learning Points Migration from TM1 Cognos to BPC Replacing older Technology TM1 COGNOS Realized Improvements with SAP BPC 10.0NW Best practices approach to implementation Challenges addressed / Lessons learned 2
DealerTrack - Company Profile Integrated solutions that drive automotive dealer performance Lender Solutions Largest online credit application network in USA & Canada Registration and Titling services Collateral Management Services Dealer Solutions Creates efficiencies for Accounting, Sales and F&I, Parts, Service and OEM integration Inventory Solutions Interactive Solutions Dealer Management Solutions Digital Retailing 3
DealerTrack Project Team Profiles Project Sponsor - Paul Rybecky Vice President, Finance and Treasury BPC Project Role: BPC Project Sponsor BPC Role post go-live: System owner Project Team Lead - Tom Clark Senior Planning and Forecasting Analyst Relationship to BPC Project: Subject Matter Expert & Internal Project Lead. BPC Role post go-live: System Administrator 4
Strafford Technology Leader in Enterprise Performance Management for 17+ years Clients across industries including: Financial, Retail, Manufacturing, Telecommunications, Healthcare Experienced consultants Come from industry Many are CPAs 10+ years functional experience Proven methodology Front to Back 5
Project Profile Improve Reporting and Planning Project Focus Areas Financial Reporting Profit & Loss - Planning CO-PA Reporting Software Solution Provided SAP Netweaver BW 7.3 SAP Business Planning and Consolidation 10.0 NW SAP BPC EPM Add-In for MS Excel 6
Learning Points Replacing older Technology TM1 COGNOS 7
Previous Solution TM1 TM1 software version approximately 10 years old Single server Stand-alone (outside of network) Single user/administrator Three cube design Financial Planning and Reporting (GL Data at Profit Center level) GL Line Item Detail (Legacy system only, no detailed SAP ECC data) HR Planning Some Data Automation for GL from SAP ECC & Legacy GL System Numerous excel reports and template versions 8
DealerTrack - TM1 System Data Flow Source Systems FRx Financial Reporting TM1 COGNOS Flat Files & Direct Data Entry Revenue Plan EPICOR ERP (Automated) GL Capex Plan AccPac Budget Details SAP ECC GL Detail FTE Plan ECC FI-GL (Automated) Open Plan ECC COPA HR Planning ECC HCM 9
Pain Points with TM1 Not a long-term scalable solution for future growth No internal system support Disparate silos of data despite multi-cube design Unacceptable processing time Manually intensive processes prone to user error Not comprehensive data Minimal automation (transactional and metadata) End-user experience not consistent based on location Due to migration of ERP from legacy to SAP ECC, significant system redesign would have been needed to include all desired functionality 10
Pain Points with TM1 (cont d) Limited dimensionality Master data not integrated with source systems Security architecture limitations Limited flexibility in reports and template design Lack of centralized control of reports and templates ( Excel Hell ) Inability to handle complex calculations and logic scripts 11
SAP BPC 10.0 NW Solution Multiple Model Design with data integration Financial Planning and Reporting Human Capital Management CO-PA Reporting Driver based Input Templates with comments CapEx modeling Gross Margin by Product Automated calculations HR planning Foreign currency translation Dimension Member Formulas 12
DealerTrack - BPC System Data Flow Source ERP SAP BW BPC DT_BPC EPICOR ERP PSA (Staging) DSO ZDLRGLBL InfoCube ZDLRGLBAL DT_PLANNING SAP ECC ECC FI-GL PSA (Staging) GL DSO GL InfoCube ECC COPA PSA (Staging) COPA DSO COPA InfoCube ECC_COPA ECC HCM PSA (Staging) HCM DSO HCM InfoCube DT_HCM 13
Future Plans with BPC Consolidation Eliminations Allocations Journal Entries Dashboards Balance Sheet Cash Flow 14
Learning Points Realized Improvements with SAP BPC 10.0NW 15
Return on Investment Streamlined Planning Processes Budget process de-centralized more people involved Standardized and consistent process SME s brought into process Increased efficiencies in planning and reporting Less data collection allows for value add analysis Data & Reporting Improvements More accurate, reliable and timely data Access to data details - drill through to transactions More comprehensive data including Product and Customer Additional granularity across dimensions Ability for all users to do ad-hoc reporting at will 16
Learning Points Best practices approach to implementation 17
Best Practices Phased approach Iterative build NOT Big Bang Adhere to SAP s Sizing and Hardware Guidelines Front to Back implementation methodology Build with end goal in mind not a replica Detailed design sessions discover and address root needs Weekly status meetings and reports Minimized customizations Automation wherever feasible Careful client SME selection and consultant team members Involve FP&A team member(s) early during development Train the trainer approach 18
Learning Points Challenges addressed / Lessons learned 19
Challenges addressed Timeline day jobs, vacations, other projects, set-backs Team member and resource availability Communication challenges Determining and efficiently navigating system development landscape procedures Remote development and support Multiple database source systems need brought into BW 20
Lessons learned Phased approach big bang not always a good idea BPC lends itself to a phased, iterative approach Change management critical component Engage Management and end Users Early and Often Right resources at right time availability SME s required when needed and must be made available Early engagement of end-users in Design and UAT facilitates adoption Regular communication and updates necessary 21
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