JOB VACANCY NOTICE P.O. Box 16630, Austin, Texas 78761-6630 Telephone: (512) 344-5000 -III Posting Number: 060216 Posting Date: 06/21/2016 Closing Date: Open Until Filled Salary: B14, $31,144 - $45,000/yr. / B16, $34,918 - $49,134/yr. Number of Vacancies: 1 Full Time FLSA Status: Exempt / -III (1931-1932) Division: Administration Work Location Address: 611 E. 6 th Street, Austin, TX 78701 Refer to: Human Resources Telephone: (512) 344-5000 Job Summary: Performs routine (journey-level) purchasing and procurement work. Work involves purchasing and procuring commodities, equipment, and services using guidelines, rules, policies, and laws. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. This position reports to the Purchasing and Contracts Manager. I Performs complex (journey-level) purchasing and procurement work. Work involves purchasing and procuring commodities, equipment, and services using guidelines, rules, policies, and laws. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. This position reports to the Purchasing and Contracts Manager. Minimum Qualifications: Graduation from an accredited four-year college or university with major course work in business, public administration, or a related field is required. (Related purchasing experience, in excess of the required one year, may be substituted for college on a year-for-year basis.) One year of experience in the purchasing and procurement of goods and services is required. Must have or will complete TPASS's Basic Public Purchasing (BPP) training within six months of employment. Must have or will obtain Certified Texas Purchaser (CTP) within one year of employment. Experience with personal computers to include experience with Microsoft Word and Excel is required. Certified Texas Purchaser (CTP) or Certificate Texas Purchasing Manager (CTPM) certification is preferred. Experience in state or governmental purchasing is preferred. Must be willing to work evenings, weekends, and holidays as workload may require. I Graduation from an accredited four-year college or university with major course work in business, public administration, or a related field is required. (Related purchasing experience, in excess of the required two years, may be substituted for college on a year-for-year basis.) Two years experience in the purchasing and procurement of goods and services is required. Must have or will complete TPASS's Basic Public Purchasing (BPP) training within six months of employment. Page 1 of 5
Must have or will obtain Certified Texas Purchaser (CTP) within one year of employment. Experience with personal computers to include experience with Microsoft Word and Excel is required. Certified Texas Purchaser (CTP) or Certified Texas Purchasing Manager (CTPM) certification is preferred. Experience in state or governmental purchasing is preferred. Must be willing to work evenings, weekends, and holidays as workload may require. Knowledge, Skills, and Abilities: Knowledge of purchasing and methods and procedures, purchasing sources, prices, market factors, product characteristics, and general and technical specifications. Knowledge of warehousing methods and procedures, inventory and stock control record keeping, reporting procedures, and departmental policies and procedures. Knowledge of laws controlling state purchasing operations. Skilled in the use of personal computers. Ability to evaluate bids. Ability to maintain filing and record keeping systems. Ability to interpret policies, procedures and regulations as it is applicable to TLC. Ability to exercise good judgment in decision making. Ability to maintain an effective working relationship with management and coworkers. Ability to communicate effectively. I Knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics, and general and technical specifications. Knowledge of warehousing methods and procedures, inventory and stock control record keeping, reporting procedures, and departmental policies and procedures. Knowledge of laws controlling state purchasing operations. Skilled in the use of personal computers. Ability to evaluate bids. Ability to maintain filing and record keeping systems. Ability to interpret policies, procedures and regulations as it is applicable to TLC. Ability to exercise good judgment in decision making. Ability to maintain an effective working relationship with management and coworkers. Ability to communicate effectively. Ability to train others. Physical and Mental Requirements: Must be able to sit or stand for extended periods of time, work well in stressful situations under strict deadlines, and operate standard office equipment and computer software. Essential Job Functions: Prepares, reviews, and issues routine purchases by: Requisitioning and ordering merchandise, supplies, and services using guidelines, rules, policies, and laws. Compiling all the necessary information and/or documents for the procurement. Preparing and reviewing bids and orders to verify accuracy, terminology, and specifications. Preparing and distributing spot bids or request for quotes to vendors. Reviewing and tabulating bids to determine lowest and best bids. Working closely with internal and external customers throughout the procurement process. Prepares, reviews, and tracks purchase orders by: Reviewing purchase documentation for accuracy, completeness, and compliance. Performing necessary verification of tax status and required federal vendor checks. Routing purchase order documents to Receiving and Office of the Controller. Assuring proper coding of documents for processing. Making sure all procurement files are complete, accurate and filed appropriately. Tracking the status of requisitions and purchase orders. Page 2 of 5
Interacts closely with other areas or divisions by: Providing the warehouse with accurate purchasing documents and receiving information. Assisting divisions in researching products / services and developing concise specifications. Responding quickly to urgent purchasing requests. Assisting with emergency purchases. Quickly and professionally responding to questions and resolving issues. Interacts closely with vendors by: Providing complete and accurate specifications. Responding timely to email correspondence and phone contacts. Treating every vendor fairly and professionally. Quickly and professionally responding to questions and resolving issues. Performs special assignments and tasks by: Assisting with providing necessary documents for Open Records Requests. Participating in HUB Forums as a Texas Lottery Representative. Participating in the annual Procurement Training Program. Attending training courses necessary to obtain or remain current on procurement certifications. Performs administrative functions by: Auditing compliance with purchase orders. Maintaining and reviewing various purchasing and procurement reports and records. Assisting with determining operational minimum and maximum inventory levels. Assisting others in the use of the requisition and procurement database. Maintaining files and prioritizing workload appropriately. Assisting in monitoring legal and regulatory requirements pertaining to purchasing and procurement. Performs related work as assigned. I Prepares, reviews, and issues complex purchases by: Requisitioning and ordering merchandise, supplies, and services using guidelines, rules, policies, and laws. Compiling all the necessary information and/or documents for the procurement. Preparing and reviewing bids and orders to verify accuracy, terminology, and specifications. Preparing and distributing request for quotes or bid invitations to vendors. Reviewing and tabulating bids to determine lowest and best bids. Working closely with internal and external customers throughout the procurement process. Prepares, reviews, and tracks purchase orders by: Reviewing purchase documentation for accuracy, completeness, and compliance. Performing necessary verification of tax status and required federal vendor checks. Routing purchase order documents to Receiving and Office of the Controller. Assuring proper coding of documents for processing. Making sure all procurement files are complete, accurate and filed appropriately. Tracking the status of requisitions and purchase orders. Interacts closely with other areas or divisions by: Providing the warehouse with accurate purchasing documents and receiving information. Assisting divisions in researching products / services and developing concise specifications. Responding quickly to urgent purchasing requests. Assisting with emergency purchases. Quickly and professionally responding to questions and resolving issues. Interacts closely with vendors by: Providing complete and accurate specifications. Responding timely to email correspondence and phone contacts. Treating every vendor fairly and professionally. Page 3 of 5
Quickly and professionally responding to questions and resolving issues. Performs special assignments and tasks by: Providing necessary documents for Open Records Requests. Participating in HUB Forums as a Texas Lottery Representative. Participating in the annual Procurement Training Program. Attending training courses necessary to obtain or remain current on procurement certifications. Performs administrative functions by: Auditing compliance with purchase orders. Maintaining and reviewing various purchasing and procurement reports and records. Assisting with determining operational minimum and maximum inventory levels. Assisting others in the use of the requisition and procurement database. Maintaining files and prioritizing workload appropriately. Assisting in monitoring legal and regulatory requirements pertaining to purchasing and procurement. Performs related work as assigned. RELATED MILITARY OCCUPATIONAL SPECIALITY CODES: Veterans, Reservists, or Guardsmen with a MOS or additional duties that fall in the fields of 51C-Acquisition, Logistics, and Technology Contracting, 51C-Contract and Industrial Management, LS-Logistics Specialist, 310X-Supply Corp Officer, 28-Acquisition/Project Management, 35-Contracting, MGT16-Acquisition Project Management, 8060-Acquisition Specialist, 8057-Acquisition Professional Candidate, 8058-Acquisition Manager, 2S0X1-Material Management, 6C0X1- Contracting, 63AX-Acquisition Manager, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are encouraged to apply. Additional Military Crosswalk information can be accessed at: http://www.hr.sao.texas.gov/compensation/militarycrosswalk/mosc_propertymanagementandprocurement.pdf HOW TO APPLY: Each position applied for must have a separate State of Texas Application for Employment submitted referencing the above position number and title by application deadline to: Human Resources Department Post Office Box 16630 Austin, Texas 78761-6630 This application may be obtained at the Lottery Headquarters, any Lottery Claim Center, or Texas Workforce Commission offices throughout the State. A completed State of Texas Employment application must be received in our Human Resources office or any Lottery Claim Center statewide by 5:00 p.m. of the closing date stated on the job posting. Applications submitted via express or overnight delivery mail services should be mailed to the following address: Attention: Human Resources 611 East 6th Street Austin, Texas 78701 Applications may also be submitted electronically through the Texas Workforce Commission's workintexas.com online system by 11:59 p.m. of the closing date stated on the job posting. When a job opening is posted open until filled, it is best to apply as soon as possible, as the posting may close or be placed on-hold at any time with or without prior notification. Applications will NOT be accepted via fax or email. Applicants are solely responsible for timely delivery of applications by the deadline. Page 4 of 5
Proud of Our Diversity - Committed to Equal Employment Opportunities Applications are not accepted unless submitted for a particular position. Resumes will not be accepted in lieu of the State of Texas application. Only applicants who are invited to interview for the position will be advised of the outcome of the selection process. Tele-conferencing or video-conferencing may be provided for distant interviewees. Selection for the position will be subject to an extensive criminal background investigation. In accordance with legislation effective September 1, 1999, male candidates aged 18 to 25 are required to show proof of selective service registration (or exemption) prior to an offer of employment. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. The State Lottery Act contains provisions that set out causes for rejection if applicable. All positions serve at the will of the Executive Director. Job line information is 1-800-375-6886. Persons with a disability needing special services should call 512-344-5000 three (3) days in advance so that appropriate arrangements can be made. E-Verify This employer participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee s Form I-9 to confirm work authorization. Page 5 of 5