Administrative Policy on Consortium Agreement Between Rowan University Graduate School of Biomedical Sciences and Rutgers School of Public Health I. Introduction In accordance with the provisions of federal and state financial aid rules and regulations, Rowan University Graduate School of Biomedical Sciences (informally, RowanGSBS) permits the award of federal assistance to students who may be jointly enrolled in courses at RowanGSBS (home institution) and Rutgers School of Public Health (host institution) in any given term, subject to the terms and conditions of this administrative policy. The host institution will be the academic institution that grants the degree once the degree requirements are met. II. Terms and Conditions Rowan University Financial Aid Office will follow federal and state financial aid guidelines for monitoring student eligibility, calculating aid, disbursing aid, and calculating and returning funds when a student withdraws. Financial aid awards for courses for which a student may be enrolled in any given term at the host institution may only be made if all of the following terms and conditions are met to the satisfaction of RowanGSBS officials: 1. A student may receive financial aid for not more than a total of 6 semester hours of approved course work. Once this maximum has been reached, no additional financial aid will be approved for attending the host institution. 2. To qualify for financial aid under a consortium agreement, students must be enrolled at least half time (5 credits) between RowanGSBS and the host institution. 3. Only the courses which are eligible, and which have been approved for transfer by duly authorized RowanGSBS officials (i.e., Senior Associate Dean or Director) are eligible for financial aid. 4. The student seeking a consortium agreement assumes full responsibility for obtaining all necessary approvals from duly authorized officials at both RowanGSBS and the host institution. 5. The process that must be followed to be eligible for and to benefit from a consortium agreement is outlined below: (a) Student must complete "Approval to Take Courses at the Rutgers School of Page 1
Public Health" form and obtain appropriate approvals of Rowan University faculty/staff (Attachment A). (b) Once approved, student must complete "Verification Form for Enrollment at the Rutgers School of Public Health" and obtain the signatures of all duly authorized officials at the host institution (Attachment B). (c) Student must complete the "Financial Aid Host Agreement: Rutgers School of Public Health Enrollment Status Confirmation" form and obtain the signatures of all duly authorized officials at the host institution (Attachment C). (d) Student must complete the Rowan University Financial Aid Office Enrollment Status Confirmation form and obtain the signatures of all duly authorized officials at the Stratford Campus Financial Aid Office at Rowan University. (Attachment D). (e) Student must return the four above forms, properly executed and approved, along with a tuition bill from the host institution, to the Stratford Campus Financial Aid Office at Rowan University within 10 academic days of the start of the class for which the student seeks aid for attending the host institution. Any requests for financial aid that are received by the Stratford Campus Financial Aid Office at Rowan University after the tenth class day of the academic semester will not be considered. 6. The student is responsible for maintaining Satisfactory Academic Progress (SAP) as outlined in the RowanGSBS Policies. The RowanGSBS Office monitors SAP, and subsequently informs students who are not making academic progress in writing. 7. The student assumes full and complete responsibility for all paying all costs, tuition or otherwise that may be incurred as a result of registration at the host institution. The student further assumes full and complete responsibility to become familiar with and remain informed of all rules and regulations of both Rowan University and the host institution that pertain to federal and state financial aid. Finally, the student assumes full and complete responsibility for ensuring that official transcripts, for course work for which host financial aid is awarded are provided to the Rowan University Graduate School of Biomedical Sciences by the host institution. 8. All students seeking to apply transfer credits to their RowanGSBS degree program must have completed at least one academic term at RowanGSBS and be in good academic standing. At the completion of the term, the student wills submit a completed RowanGSBS Application for Transfer Credit (Attachment E) and an official Rutgers University transcript showing the student s name, course title(s) and course number(s), credit value(s) and final grade(s) to: Page 2
Rowan University Graduate School of Biomedical Sciences 42 East Laurel Road Suite 2200 P.O. Box 1011 Stratford, NJ 08084 9. Rowan University reserves the right, in its sole discretion, to discontinue the practice of awarding financial aid for courses taken at host institutions, wholly or in part, at any time without notice to individual institutions or students. Page 3
Approval to Take Courses at the Rutgers School of Public Health To enroll and transfer courses from Rutgers University into the Rowan University Graduate School of Biomedical Sciences (RowanGSBS), you must complete this form (PRINT CLEARLY) and obtain the approval of the RowanGSBS Senior Associate Dean or Director. Course credits, not grades or quality points, will be transferred, if the student earns a grade of B (3.00) or better. Only 6 credits total can be transferred into the Master of Biomedical Sciences program at RowanGSBS. Your GPA will not change. NAME: ROWAN ID #: 91 PHONE #: EMAIL: @rowan.edu RowanGSBS PROGRAM OF STUDY. Student is matriculated in: Biomedical Sciences Molecular Pathology and Immunology Cell and Molecular Biology RUTGERS SCHOOL OF PUBLIC HEALTH. Student is: Visiting Student Master of Biomedical Sciences/Master of Public Health DUAL DEGREE STUDENT I request to take the following course(s) during the Fall 2015 Semester Spring 2016 Semester Summer 2016 Semester Course Number Course Title Course Credits PHCO-0504J Introduction to Biostatistics 3 PHCO-0503J Introduction to Environmental Health 3 PHCO-0502J Introduction to Epidemiology 3 Student Signature Approved by: Signature Title Note: Upon course completion, the student must submit the RowanGSBS Application for Transfer Credit and an official Rutgers University transcript to the RowanGSBS Office. Transfer credits will not be posted to your Rowan University without these documents. A student must earn a grade of B (3.00) or better to transfer approved credits. Once received, your course will be available for your review upon visiting the Student Self-Service Portal at http://sinfo.rowan.edu. Attachment A (07/30/2015)
Verification Form for Enrollment at the Rutgers School of Public Health NAME: ROWAN ID #: 91 PHONE #: EMAIL: @rowan.edu To be completed by the Rutgers University Registrar s Office: I certify the above student will be enrolled in the following course(s) at Rutgers University during the Fall 2015 Semester Spring 2016 Semester Summer 2016 Semester. Course Number Course Title Course Credits PHCO-0504J Introduction to Biostatistics 3 PHCO-0503J Introduction to Environmental Health 3 PHCO-0502J Introduction to Epidemiology 3 Bernadette West, Ph.D. Rutgers SPH Senior Associate Dean Signature I will notify the Stratford Campus Financial Aid Office at Rowan University (stratfinaid@rowan.edu) immediately if the student withdraws from, or stops attending, the course(s) above. This notification will include the student s last date of attendance. Rutgers University Registrar s Name (Please Print) Title Rutgers University Registrar s Signature Attachment B (07/30/2015)
Financial Aid Host Agreement: Rutgers School of Public Health Enrollment Status Confirmation Section 1: (To be completed by the Rowan University student) NAME: ROWAN ID #: 91 PHONE #: EMAIL: @rowan.edu In addition to enrollment at Rowan University Graduate School of Biomedical Sciences for the Fall 2015 Semester Spring 2016 Semester Summer 2016 Semester, I will also be attending Rutgers University, and will be enrolled for credits. I understand that Rowan University is providing financial aid assistance for the specified term and number of credits above, not to exceed 6 credits overall for my MBS degree, and I will not seek additional assistance from Rutgers University. I understand that I will be responsible for any costs, tuition or otherwise, incurred at Rutgers University. Student Signature Section 2: (To be completed by the Rutgers University Financial Aid Office) I certify that the above student is enrolled at Rutgers University Less than half-time Half-time Full-time I certify that the above student will not receive financial aid assistance from Rutgers University. Rutgers University Financial Aid Officer s Name (Please Print) Title Rutgers University Financial Aid Officer s Signature Attachment C (07/30/2015)
Enrollment Status Confirmation Section 1: (To be completed by the Rowan University student) NAME: ROWAN ID #: 91 PHONE #: EMAIL: @rowan.edu In addition to enrollment at Rutgers University School of Public Health (host institution) for the Fall 2015 Semester Spring 2016 Semester Summer 2016 Semester, I will also be attending Rowan University, and will be enrolled for credits. I understand that Rowan University is providing financial aid assistance for the specified term and number of credits above, not to exceed 6 credits overall for my MBS degree, and I will not seek additional assistance from Rutgers University. I understand that I will be responsible for any costs, tuition or otherwise, incurred at Rutgers University. Student Signature Section 2: (To be completed by the Rowan University Financial Aid Office) I certify that the above student is enrolled at Rowan University Less than half-time Half-time Full-time I certify that the above student will not receive financial aid assistance from Rutgers University. Rowan University Financial Aid Officer s Name (Please Print) Title Rowan University Financial Aid Officer s Signature Attachment D (07/30/2015)
Application for Transfer Credit Student Name: Student Rowan ID Number: Student Signature: Procedure: Please refer to the Transfer Credit Policy. Briefly, all students seeking to apply transfer credits to their RowanGSBS degree program must have completed at least one academic term at RowanGSBS and be in good academic standing. The student will submit this completed RowanGSBS Application for Transfer Credit and an official host institution transcript showing the student s name, course title(s) and number(s), credit value(s) and final grade(s) to the RowanGSBS Office. Course credits, not grades or quality points, will be transferred. Therefore, your GPA will not change. A student must earn a grade of B (3.00) or better to transfer approved credits. If approved, your course will be available for your review upon visiting the Student Self-Service Portal at http://sinfo.rowan.edu. I. Host institution information (official transcript enclosed). Host Institution: Course seeking to Transfer: Grade: II. Transfer Credits Granted (RowanGSBS office only): Approved course: Grade: Semester Approved Cr. Hr.: Advisor: Program Director : Senior Associate Dean : Attachment E (07/31/2015)