November 3, 2014 Regular Village Board Meeting VILLAGE OF PALMYRA Budget & Finance Committee November 3, 2014 Village Hall 6:45 p.m. Called to order at 6:45 p.m. by Committee Chair Weiss. Roll Call: Lurvey, Weiss - present. Muellerexcused 1 Committee members reviewed the Bill List and motion by Lurvey to approve the list as presented with additional payments to WE Energies, and a payment to reimburse clerk's petty cash for postage, second by Weiss. Motion carried The approved list consisted of $14,932.84 General Fund, $4,116.27 from the Water Fund, $6,514.32 from the Sewer Utility, $1,054.66 from the Storm Water utility, $5,106.93 from the Fire and Rescue fund, $1,796.90 from the Library,and $2,537.27 from Park & Rec. Dept. totaling $36,059.19 There being no further business, meeting adjourned at 6:48 p.m. on a Weiss/Lurvey motion. All ayes motion carried. Respectfully submitted, Laurie Mueller Clerk/Treasurer ************************************************************************** VILLAGE OF PALMYRA Regular Village Board Meeting November 3, 2014 Village Hall 7:00 p.m. The meeting was called to order by President Turner at 7:00.m. Roll Call: Turner, Wegner, Bontempo, Weiss, Lurvey,Kostopoulos present. Mueller-excused. Pledge of Allegiance Minutes Motion by Weiss, second by Lurvey to approve the October 20, 2014 Regular Village Board meeting and Budget and Finance Committee minutes, October 23, 2014 Special Village Board meeting
and Budget and Finance meeting minutes, and October 29, 2014 Budget and Finance meeting minutes with a noted correction that Weiss voted not to approve the building permit on the Oct. 20th Board meeting and to add wording to the Oct. 29th budget meeting minutes explaining that the $30,000 they need to cut is due to the budget constraint. All ayes- motion carried. Communications A reminder that there is a budget meeting on Wed. Nov. 5th at 6 pm. There is voting tomorrow from 7 am to 8 pm. and there is a Fall/Winter newsletter that the Clerk has printed and it is also online. Bills. Motion by Weiss to approve the list as presented with additional payments to WE Energies, and a payment to reimburse Clerk's petty cash for postage, second by Lurvey Roll Call vote: Turner, Wegner, Weiss, Bontempo, Kostopoulos, Lurvey Aye. Motion carried The approved list consisted of $14,932.84 General Fund, $4,116.27 from the Water Fund, $6,514.32 from the Sewer Utility, $1,054.66 from the Storm Water utility, $5,106.93 from the Fire and Rescue fund, $1,796.90 from the Library,and $2,537.27 from Park & Rec. Dept. totaling $36,059.19 The Bill List is available for review at the Clerk s office. Building Permits: A fence permit for 147 Northwest St. was approved on a Lurvey/Turner motion. All ayes-carried. Standard Process is doing some interior remodeling to a soft gel production area at 1200 W. Royal Lee Drive, no exterior work at all. This under 1,000 sq. feet of work. The Building Inspector does have a set of stamped plans. Motion by Weiss, second by Kostopoulos to approve the building permit for Standard Process soft gel production area of its plant. All ayes-motion carried. Library Report: Kathy Hookham reported that the movie " How to Train a Dragon" will be playing on Nov. 18th and 22nd. The Lego club is a hit and on Nov. 13th there will be family lego club. The new automation will take effect Nov. 20th. Fire Dept. Report: Total Rescue Calls 7 village, 4 town, 1 mutual aid. Total Fire Calls 2 village, 3 town. Member that is going to Fire 1 right now is doing very well. The class is on the downward slope and will be finishing up soon. WCTC has posted class schedule and we have 1 member that is signed up for Fire 1 for the spring semester. CPR class was held for the Palmyra/Eagle High School staff by EMS Captain James. There was a fall safety workshop that was held at the station in October. It outlined chimney fires, leaf burning, smoke detectors etc.
There is a holiday safety workshop that will be held on November 30th from 1230-330. Santa will be present for this event for the kids, BP screenings, pictures with Santa, crafts and cookies, and holiday safety tips. Letters were handed out to local businesses asking for donations for the holiday workshops and there have been some very nice donations received. All 2015 MABAS cards should have been reviewed and back to the JCCA sec. to start compiling the cards for Division 118. Calls have been made for RFP for the flooring repair for the FD and we are waiting for these to come back. Been working with the budget committee for the 2015 budget numbers. Truck checks have been good and equipment is being maintained. Met with Rebecca Schatzka about the ISO ratings and paperwork that needed to be updated. The old (white) ambulance was picked up and balance paid for it. New ambulance was received, training was held on the operations of it, and is in service. Working on quotes, per the board request, for the old brush trucks. Public Safety Director Report: RW Management Group, Inc. (RW) continued to provide Interim Public Safety Director Services to the Village of Palmyra through the month of October. RW also worked on the Public Safety Director Recruitment project this month. The bulleted items listed below highlight some of the issues that were worked on during the month of October; Police Department o Assisted with management and supervision o Trac s records management software and hardware installation completed o Recorded 40 hours this month working on police management o Interviewed one police candidate o Made schedule changes and worked on alternative schedules o Prepared and reviewed 2015 police budget o Facilitated a staff meeting
Fire-Rescue Department o Discussed and reviewed budget recommendations o Prepared 2015 Fire-EMS budget o Recorded 37 hours this month working on fire management o Provided inspector violation sheet and RMS information o Researched and reviewed FLSA related payroll options o Reviewed fire software request Village o Attended 1 Village Board Meetings o Reviewed and submitted 2015 budget documents o Prepared and released position announcement for Public Safety Director o Made recruiting contacts for the Public Safety Director position RW personnel recorded over 77 hours of management time spent on Interim Management and Public Safety Director Recruitment during the month of October. Public Works Report: Josh reported that the cement pads for the generators have been poured. Tree trimming is nearly complete. Nov. 10th is the last brush chipping of the year and the board should decide if they want to have an additional yard waste day. The DPW has been doing Fall cleanup. There are 3 trees that should be taken down and there is not enough money in the budget for that but if the board decides to go ahead with it then let Josh know. 1 has to come down for sure. The crack sealing should be done this week. Work is continuing on the horse stalls at the mini park but they will probably finish up in the Spring. Winter parking regulations are in effect from Nov. 1st to April 1st there is no parking on village streets from 2-6 am. Trustee Weiss would like one more yard waste site. This date is set for Sat. Nov. 15th. No more e-waste for the year though. Committee Report: Trustee Weiss said that the budget committee is meeting on Wed. Nov. 5th and she feels that all of the board members should attend and that this is one of the most important things the Village Board does is set the budget so they should have some knowledge of how and why the budget is what it is before the public hearing to approve it. Trustee Wegner reported that she met with the Musiak's regarding Cindy Bontempo's concerns about the snowmobile trail. Martina has typed their answers up to Bontempo's concerns and the board has that. They would like to attend the next Village Board meeting to review these with the board. President Turner said that the snowmobile club and the Village board should meet to reach some sort agreement on our concerns. Trustee Kostopoulos said the Purchasing and Planning committee will try to get a meeting scheduled regarding DPW shop talks again but not until the budget meetings are winding down. Public Forum: None
New Business 1. President Turner gave an update on the progress with the Sex Offender ordinance for the Village. A group of concerned citizens have been reviewing the ordinance that had been drafted by our Village Atty. back in 2007 and the map that would prohibit the areas that sex offenders could reside. They would like the Village Board to move forward with this. Trustee Lurvey voiced his concern that if you are too restrictive this could cause an issue and for those areas where the offenders will be allowed to live you may upset those residents. Lurvey also wants to make sure that this ordinance if put in place will be enforceable. He doesn't want to spend money to have the attorney write up an ordinance and then find out it's either too restrictive or not able to be well enforced. Some offenders do not report when they move like they are required to do so the Village may have offenders living here or moving here that we don't even know about. Trustee Weiss and Turner believe that it is better to do something rather than nothing and have offenders move to Palmyra because we DON'T have an ordinance. Trustee Bontempo asked Turner to call the League and ask if this will be enforceable. Turner will report back to the board after he gets more info. 2. Motion by Weiss, second by Bontempo to fund the HRA account for the Village employees at 60% of possible loss vs. 100% of possible loss. All ayes-carried. 3. Trustee Kostopoulos wanted to discuss with the board possibly putting a referendum question on the April 2015 ballot regarding whether or not the Village should construct a road through our industrial park running from Hwy 59 to Hwy 106 for truck traffic. Kostopoulos feels that the public should decide if they want to spend money on this. He feels that this road is not necessary. Trustee Weiss said that even if this question was put on the ballot there is far too much information that the board is aware of that you could not educate the public on in just one question. That is why the resident elect the board members is to make these decision, the same with purchasing fire or rescue equipment for example, the village doesn't put that to a referendum question. Much more discussion took place. The road is not even being considered or talked about by anyone at this time so the board does not feel it needs to go on the ballot. 4. Motion by Weiss, second by Bontempo to approve an operator's license for Katie Giese. All ayesmotion carried. 5. Motion by Bontempo, second by Kostopoulos to approve an operator's license for Michelle Chapman. All ayes- motion carried. 6. Marshall Lewis presented several pieces of information to the board in their packets regarding whether the Village would like to consider charging for fire inspection, inspection violations, vehicle accidents, and fires. Lewis stated that several departments charge for these services separately to help cover the cost of the equipment and man hours to "roll" out to accidents and fires. The persons auto and homeowners insurance would be billed and the Village would collect a significant amount of revenue for these call. Also the fire inspections could be billed for to the businesses depending on the size of the business. Because there is so much information to review there was a motion by Bontempo, second by
Wegner to have all of these options go to the Purchasing & Planning Committee for their review and recommendation to the Village Board. All ayes- motion carried. There being no further business, motion by Lurvey, second by Weiss to adjourn the meeting. All ayes, motion carried. Meeting adjourned at 8:15 p.m. Respectfully submitted, Laurie Mueller Clerk/Treasurer Minutes approved with corrections, Nov. 17, 2014.