MailStore Server Specifications 6 - Technical Archiving Supported Email Servers and Internet Mailboxes Microsoft Exchange Server 2003, 2007, and 2010 (including Windows Small Business Server) Hosted Exchange Microsoft Office 365 (Exchange Online) MDaemon Messaging Server IMAP4-compatible email server POP3-compatible email server Internet and webmail inboxes such as Gmail or GMX (via IMAP or POP3) Archiving Methods Full archiving of all emails as they are sent and received Archiving of existing mailboxes and files (manual or scheduled) Archiving of public folders (manual or scheduled) Supported Email Clients Microsoft Outlook 2000, XP, 2003, 2007, 2010 Microsoft Outlook Express 6.0 Microsoft Windows Mail Microsoft Windows Live Mail Mozilla Thunderbird and SeaMonkey Supported Email File Formats RFC822/MIME-compatible email files (.eml) PST files MSG files (Outlook format) MBOX files Archiving Via the MailStore Proxy Server Companies without an email server can automatically archive all incoming and outgoing email correspondence via the MailStore proxy server (SMTP and POP3). No changes made to email servers and emails No administrative access to the email server required Folder structure of mailboxes is imported into the archive Size of mailboxes can be reduced through rule-based deletion Emails are archived in a MIME-compatible manner with no loss of information
User Access to the Archive Supported Access Methods MailStore add-in for Microsoft Outlook XP, 2003, 2007, and 2010 (32-bit and 64-bit); allocation per group policies possible MailStore Web Access (access using any Internet browser) MailStore IMAP Server (a user s archive can be integrated into any IMAP-enabled device or email program as a read-only mailbox) MailStore Client Software for Windows User Features Fast full-text search of emails and file attachments Access is also possible via the folder structure Restore emails to the regular mailbox using one-click restore Reply or forward archived emails by opening them directly in Microsoft Outlook or another email client Access to the archives of other employees (based on assigned privileges) Stub files and other technologies with a negative performance impact on the email server are not used The end-user components are available in English, German, Dutch, French, Hungarian, Italian, Japanese, Polish, Portuguese, Spanish, Turkish, and Chinese. Storage Technology Design Archive stores are created by MailStore Server in the file system and do not require an external database management system or special configuration steps. In practice, this allows for MailStore Server installations that support more than a thousand archived mailboxes and the users who access them. An archive store consists of the following components: Scalability Embedded database - Stores header and administrative data Full-text indexes - These are created for each user and allow email and attachment searches to be completed very quickly Container files - In these encrypted files with a manageable size of about 8 MB, the actual email content and attachments are stored A main archive can be created from any number of archive stores. When the archive store used for archiving emails is full, a new, empty archive store can simply be used. This process can be carried out automatically (e.g., every 500,000 emails, or quarterly). Despite the use of several archive stores, only one main archive is visible to users. The distribution of the main archive into any number of independent archive stores allows for flexible and, if necessary, hierarchical storage management. Archive Backup Backups can be made using an integrated backup feature or third-party backup software. MailStore Server optimizes data storage for incremental backups. Page 2 of 5
Restoring Archives In the event of damage or loss, an existing backup can be restored to a new MailStore Server installation within minutes. Since the backup includes not only all archived emails but also all settings (such as users and permissions), there is hardly any downtime. Recovery is simply a matter of creating a copy onto the file system. Suitable for any volume of data and any number of users Lower storage requirements by using single instance archiving (duplicate content is only archived once) and compression of file attachments. Tamper-proof through use of SHA1 hashes Internal AES256 encryption of email texts and attachments Supports iscsi, Fibre Channel, NAS, and SAN Exporting Archived Emails MailStore Server provides a number of export features that enable you to restore individual emails, entire mailboxes, or all emails from an archive. Supported Export Destinations Microsoft Exchange mailboxes Mailboxes from any email server (IMAP) Forwarding via SMTP Directory in file system (RFC822 EML, MSG, and PST files) CDs/DVDs (RFC822 EML and MSG files) Microsoft Outlook, Outlook Express, and Windows Mail Mozilla Thunderbird and SeaMonkey Compliance Compliance Features MailStore Server enables 100% complete archiving of all emails within the company. Archived emails are identical to the originals in every aspect. Retention periods can be enforced. Changes and events are logged via an integrated auditing feature in Windows event log. Auditor access possible via special auditor user type. Tamper-Proofing Generation of SHA1 hash values from email content Internal AES256 encryption of email texts and attachments No direct access by MailStore client components to the archive files It is not possible to change email content, either in the graphical interface or in the internal program. Automatic and immediate archiving of all emails as they are received and sent prevents tampering before archiving via MailStore server Long-Term Access to the Archive MailStore Server is not tied to a proprietary file format. All archived emails can be exported in a single step at any time in the standard RFC822 format, which has established itself over 25 years. The exported files can be opened and edited in most email programs. In addition, MailStore Server offers many other export and restore functions. Page 3 of 5
System Requirements MailStore Server Operating Systems (32-bit and 64-bit Versions) Microsoft Windows XP Service Pack 2 or higher Microsoft Windows Vista Microsoft Windows 7 Microsoft Windows Server 2003 (incl. SBS, R2) Microsoft Windows Server 2008 (incl. Foundation, SBS and R2) Microsoft Windows Small Business Server 2011 Microsoft Windows Home Server Power Pack 2 or higher Other Software Microsoft.NET Framework Version 3.5 SP1 MailStore Client Operating Systems (32-bit and 64-bit Versions) Microsoft Windows XP Service Pack 2 or higher Microsoft Windows Vista Microsoft Windows 7 Microsoft Windows Server 2003 (incl. SBS, R2) Microsoft Windows Server 2008 (incl. Foundation, SBS and R2) Microsoft Windows Small Business Server 2011 Microsoft Windows Home Server Power Pack 2 or higher Other Software Microsoft Internet Explorer 5.01 or higher Microsoft.NET Framework Version 2.0 SP1 MailStore Outlook Add-in Microsoft Outlook XP Microsoft Outlook 2003 Microsoft Outlook 2007 Microsoft Outlook 2010 (32-bit and 64-bit Versions, only non-click-to-run versions) MailStore Web Access The following web browsers are officially supported by MailStore Web Access: Apple Safari 3 or higher Google Chrome Microsoft Internet Explorer 6 or higher Mozilla Firefox 3 or higher Opera 9 or higher MailStore iphone Client Apple iphone Apple ipod touch Page 4 of 5
About MailStore Server MailStore Server is one of the world s leading SMB solutions for email archiving. Its customers include thousands of businesses of all sizes and from all sectors, as well as government agencies, administrative bodies, and other public institutions. MailStore Server supports all common email infrastructures and makes it possible to implement a range of different archiving and compliance strategies. An optimal solution can therefore be tailored to each company s individual objectives and requirements. MailStore Server combines powerful technology with low costs, minimal system requirements, and an easy setup procedure. Available in Canada exclusively at www.ccsoftware.ca/email Archive/ Copyright 2005-2012 MailStore Software GmbH. All trademarks and registered trademarks are the property of their respective owners. Page 5 of 5