Injury & Illness Prevention Program November 17, 2011
What is the IIPP? The University of California, Santa Cruz, has implemented a campus-wide Injury and Illness Prevention Program (IIPP) to ensure a safe and healthful work environment for its employees. The IIPP is the umbrella under which all employee health and safety programs are implemented. The compliance form you will be asked to fill out at the end of this presentation has more information about the purpose of the program. 2
IIPP goals 3
Goals for this training Increase your awareness regarding workplace safety and emergency preparedness Give you tools to reduce risks of illness and injury in the workplace Inform you of your rights and responsibilities regarding workplace safety Build community Comply with regulatory mandates 4
This training will cover 1. Rights and responsibilities under the IIPP 2. Safety 3. Hazard reporting 4. Department emergency procedures 5. Safety contact information 6. Whistle blowing 5
IIPP elements Assigns responsibilities for health and safety Establishes mechanisms for hazard identification and hazard mitigation Requires workplace inspections and accident investigation Requires communication of health and safety information Reaffirms training and documentation mandates 6
Your rights As an employee you have a right to A safe workplace free from recognized hazards Know how to control hazards of your job Receive training on hazards associated with your job Report workplace hazards without fear of reprisal 7
Manager s responsibility Managers and supervisors are expected to provide leadership and guidance on environmental health and safety within their departments. 8
Manager s duties Managers and supervisors should Inform employees about specifics of the department s IIPP Provide safety training consistent with employee job duties Enforce safety rules and regulations within the department Provide a means to identify workplace hazards Maintain all EH&S documentation 9
Your responsibilities All employees have a responsibility to maintain a safe and healthful work environment. As an employee you should Follow safe work practices Be familiar with your department s IIPP Know the potential health and safety hazards of your job and how to protect yourself Know how to report unsafe conditions Report any work-related injury or illness to your supervisor Know what to do in an emergency Correct unsafe conditions within your authority If you are unclear about your responsibilities, ask your supervisor 10
Responsibilities of Environmental Health & Safety EH&S is responsible for monitoring compliance with the university's overall injury and illness prevention program to minimize or prevent occupational injuries and illnesses and to protect the quality of the workplace and surrounding environment. 11
EH&S roles Advises the campus community of its responsibilities with respect to health and safety issues Recommends appropriate corrective actions and programs Implements new health and safety programs Serves as the liaison between UCSC and various external agencies and regulatory bodies 12
The 5 Cs of workplace safety Concern Consciousness Commitment Communication Common Sense 13
Hazards for desk jockeys Back strain, eye strain, and repetitive motion injuries Take micro-breaks Get an ergonomic evaluation (ask at the CBSE front desk) Slips, trips, and falls Keep your surroundings neat Injury due to falling objects Be careful what you store above your head Electrical fire hazard 14
Back and lifting safety Back injuries are identified by the Occupational Safety and Health Administration (OSHA) as the nation s #1 workplace safety problem. Back injuries are often very painful. They can be a longterm or lifetime disability, and they may be expensive to diagnose and treat. 15
Safe lifting To pick up a load: Stand close to the load. Bend your knees to maintain your back's natural curve. Grip the load firmly. Push your body up slowly and smoothly with your legs. To put it down: Don't twist your body. Bend your knees to lower the load. Place the load on the edge of a surface, then slide it back. To use a two person lift: Put one person in charge of saying when to lift. Lift at the same time. Keep the load level. Unload at the same time. 16
Reporting hazards If you encounter an unsafe working condition, please report it immediately to your supervisor and to the CBSE front desk in 501 E2, phone 459-1477. 17
Reporting accidents and injuries Supervisors: if an employee is injured at work, please follow the instructions found here: http://ehs.ucsc.edu/injury_illness_prevention/p ubs/g-wc_faq_sup.pdf 18
Emergency procedures Please take the time now to locate your two nearest exits (think stairs) 19
Emergency procedures: fire FIRE is extremely fast. If you see smoke or fire or hear fire alarms, get out immediately BY THE STAIRS. If no one else has, use one of the alarm pulls in the hall on your way out (you might look for them now). As you exit the building, close windows and doors behind you. 20
Emergency procedures: earthquake Think now about where you might go in an earthquake. Next to a sturdy piece of furniture, under a solid desk, in a doorway, away from windows Check your immediate area and move things that could fall on you from above, such as books and curios on the shelf above your desk Stay under cover in the building until the shaking stops. After an earthquake or explosion, stay away from the outside of the E2 building on the north side, as many of the windows are not tempered glass and could shatter into large shards. The windows above and around the exit doors are tempered glass, so exiting should be fairly safe. 21
Emergency procedures: building evacuation If you are in E2: Please meet up with the rest of CBSE in the parking area just across from the center rear (north) door of E2. If you are in Sinsheimer: Please meet in the designated location at the far side of Red Square and check in with a Haussler lab manager. Before you leave the campus, please check in at the E2 meeting area, as we will be taking roll to make sure that everyone is safe. 22
Emergency procedures: 911 on campus Many 911 calls made from cell phones on campus will go to campus dispatch, but some may still go to CHP, depending on the cell phone provider. If you do reach CHP, please be sure to inform the operator that the emergency is at a UCSC campus location, and the operator will contact campus dispatch. As an alternative, you can dial 1-831-459-2345 to reach campus dispatch directly in an emergency. You could program this number into your cell phone. 23
Medical and fire contacts Medical Cowell Health Center 831-459-2211 Dominican Hospital 831-462-7700 Urgent Care, Santa Cruz Westside 831-458-6310 UCSC Risk Management Workers Compensation help information and 831-459-2850 forms, injury statistics Santa Cruz Red Cross provides first aid, CPR, and first responder training 831-462-2881 ext 124 Fire Campus Fire Marshal fire regulations, preparedness, safe areas 831-459-2343 Fire Department Unit Coordinator general questions 831-459-3473 EH&S hazardous materials & general safety 831-459-2553 Physical Plant office safety preparedness 831-459-2238 If you have an emergency situation, use any campus phone to dial 911. Campus dispatch will contact the appropriate response group to aid you. 24
Blowing the whistle The University of California wants you to report improper activities and will protect you from retaliation for whistle blowing. If you believe you have been retaliated against for whistle-blowing, you may file a complaint with your Human Resources or Academic Personnel Office or your supervisor. 25
Where to report improper activities To your supervisor (or other appropriate administrator within your unit), who will report it to one of these: UCOP Employee-Labor Relations: 1-510-987-9698 CEB Human Resources: 1-800-232-3444 ANR Controller and Business Services: 1-510-987-9052 Academic Personnel Office: 1-510-987-9479 UCSC Internal Audit and Advisory Services: 1-831-459-3205 Directly to any of the above offices To the university-wide whistle-blower hotline: 1-800-403-4744 (the hotline is independently operated to help ensure confidentiality) To the State Auditor s whistleblower hotline: 1-800- 952-5665 To the California Attorney General s hotline: 1-800-952-5225 26
How to report improper activities In writing or orally Give as much specific factual information possible Report what you know, but don t investigate leave that to the experts! Anonymously, if preferred Confidentiality will be maintained to the extent possible. 27
More whistleblower information The University s Whistleblower and Whistleblower Protection policies and additional information can be found online at http://ucwhistleblower.ucop.edu. 28
CONGRATULATIONS! You ve made it to the end! Now, please fill out the H4 form at https://cbse.soe.ucsc.edu/iipph4 and return it to Danielle Gomez in 501 E2, mail stop CBSE-ITI 29