FOR CALIFORNIA EMPLOYEES ONLY

Transcription

1 FOR CALIFORNIA EMPLOYEES ONLY

2 INJURY AND ILLNESS PREVENTION PROGRAM - CALIFORNIA LOCATIONS ONLY PURPOSE OF IIPP Safety and Health Policy CA Technologies, California, (referred to as the Company ) is committed to maintaining a safe and healthful working environment. To achieve this goal, the Company has implemented an Injury and Illness Prevention Program (IIPP) for its California locations. The HR partner (Sinéad Borgersen, Principal HRBP) for the West region is the Injury and Illness Prevention Program (IIPP) Administrator, and has the authority and responsibility for implementing the provisions of this program for CA Technologies. Any member of the Human Resources team based in California may be contacted with questions or clarifications about this program. All managers are responsible for implementing and maintaining the IIPP in their work areas and for answering employee questions about the Program. A copy of this IIPP is available online and given to all new employees in California. Any member of the Human Resources team based in California may be contacted for a hard copy. This program is designed to prevent workplace accidents, injuries and illnesses. The following information represents an abbreviated portion of the program detailing employee responsibilities and safe working practices. Our objective is a safety and health program that will reduce the number of work-related injuries and illnesses to an absolute minimum. The IIPP will include: Providing mechanical and physical safeguards to the extent possible Conducting safety and health inspections to eliminate or control safety and health hazards Training employees regarding safety and health practices Providing necessary personal protective equipment Developing and enforcing safety and health rules and requiring that employees cooperate with these rules as a condition of employment Investigating every accident, promptly and thoroughly Developing recognition for safety and communication regarding the IIPP All employees are expected to obey common safety practices and all guidelines in this IIPP, follow established safe work practices and exercise caution in all their work activities. All employees at all levels of the organization are expected to immediately report any unsafe conditions to their manager, human resources or facilities personnel. All managers are expected to enforce the guidelines in this IIPP and common safety and health guidelines/practices to ensure a safe environment and comply with federal, state and local safety regulations. Page 2 Revised August 2015

3 Management is responsible for ensuring that all safety and health policies and procedures are clearly communicated and understood by all employees. The following is our system of ensuring that all employees comply with the rules and maintain a safe work environment: Informing employees of the provisions of our IIPP; Evaluating the safety performance of all employees; Recognizing employees who perform safe and healthful work practices. Employees who make a significant contribution to the maintenance of a safe workplace may be recognized via the Company Rewards and Recognition program ( at the discretion of their managers Providing training to employees whose safety performance is deficient; Disciplining employees for failure to comply with safe and healthful work practices. Page 3 Revised August 2015

4 RESPONSIBILITY FOR SAFETY AND HEALTH All employees are responsible for working safely and maintaining a safe and healthful work environment. Employees should use these same practices while working at any site outside the common workplace, including, but not limited to customer sites, business travel and telecommuting locations. Following the guidelines established in this IIPP and management directives regarding safety and security is a performance requirement that may, if not followed, be reflected in performance reviews and or disciplinary action. Program Administrator While all members of management are responsible for safety and health in the workplace, a Program Administrator will be designated at each office location to administer the IIPP. The Program Administrator is typically a member of the Facilities team. Additionally, each Program Administrator will assign a Designee who will be responsible for program administration of the IIPP during any absence of the Program Administrator. The Program Administrator and Designee are responsible for the implementation and maintenance of the Company s IIPP. Employees All employees are responsible for following all safety and IIPP rules and directives. They are responsible for inspecting their own work areas on a daily basis and for promptly reporting unsafe or unhealthful conditions and injuries to their immediate manager. Page 4 Revised August 2015

5 COMPANY SAFETY RULES A. General Safety Rules The following general safety rules apply to all employees of the Company: It is the responsibility of every employee of the Company to follow basic safety rules. Failure to follow the safety rules may invoke the Company s disciplinary process. All employees need to acquaint themselves with these rules and all managers must enforce them. All injuries must be reported immediately to the manager and Human Resources Employees are responsible for reporting to their manager any and all unsafe faulty equipment and/or conditions Safety devices, personal protection are to be used at all times Employees are to ensure that no one is working on a utility or piece of equipment prior to starting the equipment Running, rowdy or prankish behavior on Company property is forbidden Employees are responsible for keeping the work area neat and clean at all times and for properly disposing of trash in designated trashcans. Equipment, material, boxes or vehicles may not be placed so as to block in any manner aisles, doors, fire equipment or alarms, or other safety equipment or to hinder the ingress or egress of individuals in any way Smoking is not allowed on company property Alcohol and illegal drugs are prohibited in the workplace Employees are required to observe safe lifting techniques and obtain help in lifting any item which is bulky, awkward or so heavy that it cannot be lifted safely If a repetitive task causes discomfort, employees are responsible for notifying their manager immediately Safe storage procedures are to be used at all times when storing, stacking or filing material Caution should be exercised when opening and closing heavy file drawers and drawers should never be left open Employees who drive on Company business must obey all traffic regulations at all times B. Safety Rules for Service Employees - Facilities, GIS The following safety rules apply to employees involved in the production and/or distribution of materials, mail, shipping and receiving packages, and equipment management and are in addition to the general safety rules: Proper lifting techniques must be used at all times. When lifting or moving heavy objects use a lifting or moving device and/or seek assistance Shelf materials may not be stacked higher than 18 inches from the ceiling and the shelf poundage is not to exceed manufacturer recommended poundage Shipping and packaging equipment is to be used by authorized personnel only. Other employees are prohibited from using this equipment Page 5 Revised August 2015

6 Facilities supply and storage areas should be kept orderly and uncluttered. All materials should be stacked on shelving neatly and papers, binding and other materials stored appropriately. Aisles should be clear of boxes, materials and machinery C. Safety Rules for IS Employees - GIS The following safety rules apply to employees working with IT equipment and are in addition to the general safety rules: GIS employees should use precaution when handling equipment and adhere to all handling and operating instructions for the equipment Employees who are responsible for running coax or other cabling will observe safe working practices all times. At no time should employees run cables over electrical lines, nor use electrical conduits for nonelectrical cables. GIS employees will not string any electrical or telephone cables. All GIS locations, GIS offices, GIS storage facilities, and data centers should be kept orderly and uncluttered at all times. Cables or wires should be tucked neatly away from aisles and thoroughfares. D. Safety Rules for working with computer monitors/laptops The following safety rules apply to employees working with computer monitors/laptop screens and are in addition to the general safety rules: Employees are responsible for keeping the screen clean and at a comfortable height and distance from the operator The screen brightness should be adjusted and screen glare minimized The detachable keyboard should be operated at a safe height to minimize wrist strain; chair should be adjusted to correct height for operator Periodic breaks from computer work should be taken to eliminate eye strain and wrist strain Employees requiring special work aids or workstation adjustments should contain their local HR staff. Company Housekeeping Policy Good housekeeping is an important part of an effective safety program and maintaining work areas in an orderly fashion reduces risk of accidents and injuries. All employees are required to keep their immediate work areas free from debris such as large stacks of paper and boxes. All work materials should be kept in an organized manner, utilizing storage space provided when not in use. Managers are responsible for performing housekeeping inspections in each department on a regular basis and employees who do not comply with the Company Housekeeping Policy may be subject to disciplinary action as described in this IIPP. Page 6 Revised August 2015

7 ERGONOMICS Ergonomics is the science of arranging your workstation to fit you and your body. Employees should use these steps to set up an ergonomic workstation. Adjust your chair Feet flat on floor/footrest Legs at 90 degrees Proper seat fit Back support Arm rest support Adjust reach Tools should be within easy reach Optimum reach for frequently used items is up to 18 inches Adjust your monitor, keyboard, and mouse for comfortable access Employees can request an ergonomic evaluation by contacting HR or order required ergonomic aids (keyboard, mouse etc.) by placing an order on SRM ( Page 7 Revised August 2015

8 EMERGENCIES Emergency Action Plan The Emergency Action Plan is an essential part of the IIPP. It is vital that employees are protected from harm in the event of an emergency. Scheduled and unscheduled emergency drills will be held at Company facilities periodically under the direction of the local Program Administrator. Employees are required to participate in these drills to become familiar with the Emergency Action Plan. In the event of an emergency, employees will be contacted via the paging system or in person by the Program Administrator, Designee or members of management. Employees will receive direction regarding specific action required. If employees are instructed to evacuate the building, they must do so immediately using emergency exits as indicated or directed and assemble in the designated evacuation location. Once employees are assembled, a roll call will be taken by each department manager, Program Administrator and/or Designee. Employees will receive further instructions as warranted. Employees must not under any circumstances reenter the building without express permission from a member of management, Program Administrator or Designee. Medical Emergency Call 911 first in the event of a serious medical emergency. Facilities and HR staff can also be contacted; many are trained in first aid and most CA offices have special portable AED defibrillators. Earthquake Procedures The Company provides periodic earthquake preparedness training, which is available to all employees. Employees are required to participate in the emergency drills to protect their safety in the event of a real emergency. In the event of an earthquake, employees will be contacted by the Program Administrator, Designee and department managers. Instructions will be issued as required. If public safety officials arrive at the building, all employees must follow their instructions, which should take precedence over the Emergency Action Plan. Additionally, employees may observe these guidelines set forth by the American Red Cross: During an earthquake If you are indoors - stay there. Get under your desk, table or any sturdy object. If a sturdy object is not available, move toward an interior wall. Brace yourself in a doorway unless it is located near a window. Stay clear of windows, bookcases and shelves. Do not stand next to objects that may become flying debris. If in the kitchen, stay away from the refrigerator and vending machines. Page 8 Revised August 2015

9 If you are outdoors - get into the open, away from the building or power lines. Sit or lie down and brace yourself. Do not hide behind a car unless there is no other protection. Rubber tires may cause the vehicle to bounce in a violent tremor. If you are in a crowded area such as a conference room, do not panic and do not rush for the exits. Calmly move toward the room exits and support yourself in a doorway, or an interior wall. If you cannot find anything to brace against, crouch as close to an interior wall as possible. Cover the back of your neck with your hands and face your body toward the wall. After an earthquake Remain calm and prepare for possible aftershocks by remaining in your current position or making your way to an interior wall. Using extreme caution, attempt to exit the building if a safe route is available. Check for injuries. If an employee requires medical attention, a manager, Facilities or HR should be notified. Do not try to move injured persons unless they are in immediate danger. Cover them with a blanket, coat or sweater if possible. Do not eat or drink from any container near shattered glass. Do not drink water from water fountains or faucets. Many work locations have emergency water and supplies on hand. Your Program Administrator will advise you about your local facility. Listen to the Emergency Broadcast System (EBS). The EBS should be your primary source of information and instruction during an emergency. Do not rely on other staff members or members of the press for information. The EBS is the most reliable source of information during an emergency. During the emergency, practice strict sanitation. If there is limited water supply, the possibility of infection or other health hazards are high. Fire Emergency To ensure the safety of employees, a Fire Prevention Program is essential. All employees may be trained on fire fighting equipment and are required to participate in emergency fire drills. Program Administrator or Designee will perform scheduled and unscheduled inspections of all fire fighting equipment and emergency exits. In addition, all employees will abide by the Company Housekeeping Policy to minimize fire danger. In the event of a fire emergency, the fire alarm will sound or employees will be contacted via the paging system or in person. The fire department will be contacted immediately by the Program Administrator, Designee or a department manager. If the fire occurs after normal business hours, employees may call emergency services directly. Employees should then contact the Program Administrator, Designee or manager as quickly as possible. Additionally, employees may follow general guidelines provided by the Fire Department: Do not open hot doors. While the door is shut, feel it quickly to see if it is hot to the touch. If it is, the room behind the door is on fire and hot air and gases may explode if the door is opened When leaving a smoke filled room, move quickly by crawling on your hands and knees. Poisonous gases are likely to rise. The air is freshest about one foot above the floor Page 9 Revised August 2015

10 Do not use elevators when leaving the building. Use the stairs only If you cannot escape the building immediately, protect your hands and face with wet clothes and proceed to the nearest exit If clothes catch on fire use STOP, DROP and ROLL method. Fire burns in an upward direction; by running, flames may actually be fanned by air, which will cause them to spread. When dropping to the ground, cover your face with your hands If someone else s clothing is burning, encourage the person to use the STOP, DROP and ROLL method to smother the flames, or cover the victim with a blanket, coat or similar object to smother the flames. EVACUATION PLAN REMINDER When evacuating the building, employees must exit the building using the emergency exits as indicated on the floor plan and assemble at the designated evacuation location. Employees must not under any circumstances re-enter the building without the express permission of the Program Administrator, Designee or a member of management. IN THE EVENT OF AN EMERGENCY DURING NORMAL BUSINESS HOURS, EMPLOYEES WILL BE CONTACTED VIA THE PAGING SYSTEM OR IN PERSON BY THE PROGRAM ADMINISTRATOR, DESIGNEE OR MEMBERS OF MANAGEMENT Page 10 Revised August 2015

11 COMMUNICATION OF SAFETY AND HEALTH ISSUES All managers are responsible for communicating with all employees about occupational safety and health in a form readily understandable by all employees. Our communication system encourages all employees to inform their managers, Facilities or HR about workplace hazards without fear of reprisal. Safety Meetings Safety meetings will be conducted whenever the Company, and/or local Program Administrator believe additional training is necessary. Issues discussed with employees may include the following subjects: Identification and resolution of workplace hazards Causes of accidents or injuries and methods adopted by the Company to prevent similar incidents in the future Any health or safety issue deemed by management to require reinforcement Our organization elects to use a safety and health committee meeting all the requirements of T8CCR 3203 (7)(c)(1) - (7) to comply with the communication requirements of subsection (a)(3) of T8CCR Employee Notification Procedures Our IIPP is designed to allow and encourage employees to communicate with various levels of management on safety and health matters. Employees are provided information on the IIPP during new employee orientation, Employees are encouraged to inform their managers of any concern they have about the potential hazards of their workplace and to report an issue or concern via utilization of the Facilities Service Desk feature at The Program Administrator or Designee will investigate all such reports in a prompt manner and report findings, if necessary, via Safety Meetings. The Company will not tolerate any adverse action taken because suspected hazards are reported. Postings/ Communications The Company will post in common areas, the emergency action plan including a floor plan with emergency exits and services clearly marked. Additionally, the Company will post safety posters or information to employees to bring attention to an immediate hazard or to serve as a general reminder. Articles regarding safety and health issues may be distributed to employees periodically via . Page 11 Revised August 2015

12 IIPP COMPLIANCE Employee Responsibilities It is the Company s intention to provide a workplace as free of safety and health hazards as possible to minimize occupational injuries and illness which impacts the lives of our employees and reduces the Company s profits. To achieve this objective, we require all employees to comply with established safety rules and practices, and all managers to enforce such safety rules and practices. Disciplinary Action All employees are required to practice safe work practices at all times. Following the guidelines established in this IIPP and management directives regarding safety and security is a performance requirement that may, if not followed, be reflected in performance reviews and or disciplinary action or result in retraining. When it becomes necessary, our Company reserves the right to discipline employees who knowingly violate company safety rules or policies. Disciplinary measures will be applied based on the severity of the issue and rules of conduct and discipline as laid out in the CA Technologies Employee Handbook ( Disciplinary measures may include, but are not limited to verbal warnings, written warnings or Behavioral Improvement Plan or for more severe or repeated violations, termination of employment. Although one or more of these steps may be taken, no particular order or system is required. Hazard Assessment The Company will conduct periodic inspections to identify and evaluate workplace hazards: When new substances, processes, procedures or equipment, which present potential new hazards, are introduced into the working environment When new, previously unidentified hazards are recognized When occupational injuries and illnesses occur Whenever workplace conditions warrant an inspection. Accident/Exposure Investigation The Company will investigate workplace accidents and hazardous substance exposures by: Interviewing injured employees and witnesses Examining the workplace for factors associated with the accident/exposure Page 12 Revised August 2015

13 Determining the cause of the accident/exposure Taking action to prevent the accident/exposure from reoccurring. When an imminent hazard exists which cannot be immediately abated without endangering employees or damaging property, all exposed employees will be removed from the area. The Company will provide the necessary protection to those employees who will correct the hazardous condition. Recording the findings and actions taken. Training and Instruction The Company will provide training and instruction on general and job-specific safety and health practices: To all new employees. To all employees with respect to hazards specific to each employee s job assignment Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard Whenever the Company is made aware of a new or previously unrecognized hazard. Recordkeeping Our organization has ten or more employees and keeps records of scheduled and periodic inspections meeting the full record keeping requirements of T8CCR 3203(7)(b)(1). Our organization keeps documentation of safety and health training meeting the full requirements of T8CCR 3203 (7)(b)(2). Page 13 Revised August 2015

14 ALL CALIFORNIA EMPLOYEES Injury and Illness Prevention Program Acknowledgement: Name: PMF Key: Office: I acknowledge that I have received a copy of the Injury and Illness Prevention Program Manual Signed: Date: PMF Key: - RETURN ACNOWLEDGEMENT TO YOUR LOCAL HR BUSINESS PARTNER- Page 14 Revised August 2015