Participant Instruction Guide Thank you for participating in Raising the Turf fundraising project! With your participation and help we can join together to raise enough funds to install the donation of astro turf given to the pioneer baseball program! Imagine! Wilder Field would be covered with the top of the line green artificial turf yeararound! Hours on the maintenance of the field can soon be replaced with more time to train and compete on a high quality playing field in time for the 2013 season! To all those that have either played at Wilder Field, or have come to a game to support the pioneers, or stepping out for the first time this season as a new Wayland Pioneer, together let s Raise the Turf! Contact me if you have any questions Amy Rendon Wayland Baptist University Assistant Director of Annual Giving Office: 806-291-3602 rendona@wbu.edu 1 P a g e
This guide was designed to answer all your questions about your online profile page on Friends Asking Friends for general fundraising. Table of Contents: Pages What is Friends Asking Friends? 3 Let s begin! How to access your fundraising site from the Wayland Website Three Easy Steps to Successful Fundraising Step 1: Register/Update your Personal Page Step 2: Sending Emails Social Media Outreach: How to link to Facebook, Twitter/ and other tools Step 3: Donations Get started! Make a list to Email Friends and Family Incentive! Grand prize for the top fundraiser! How to set up your Wayland Email Account 5-6 4 7 10 12-13 14 15 16 17 2 P a g e
What is Friends Asking Friends? This online giving program allows you to reach out to friends and family to raise support by adding the fun and power of the Internet. If you know how to use a mouse and keyboard, you'll find it easy to build your own webpage that tells your friends and family about individual goals and allows them to make an online contribution. Students, schools, social groups, campaigns, or events can have their own personal customized webpage. This includes easy to use online tools such as personalized videos and messages to raise support. Did you know? Social giving or aka social fundraising online has more than doubled in the last 5 years with tools like Blackbaud s Friends Asking Friends fueling the money-raising success. In fact, people who use online tools raise 6X more than offline only and social media has surpassed letter writing as a channel for fundraising by individuals. Get everyone excited! Your personal webpage automatically honors those who donate through your email campaign and tallies your total fundraising. The fun really gets going when your friends compete to become leading donors, or as a Team, try to out-do other teams. Friends asking Friends is so convenient! Send an email and invite them to visit your webpage. Link to social media sites and allow others to visit your webpage. 3 P a g e
Three Easy Steps to successful Fundraising Below is an outline of the three steps that will lead you to a successful fundraising campaign. The pages that follow offer step by step instructions on each step. Step 1 Register as a Participant at http://wbu.kintera.org/raisingtheturf Once Registered, you have access to your personal headquarters which allows you to update your personal page, send emails, run reports and access important information. Step 2 Begin sharing! Send emails to your friends and family. Link to Facebook and Twitter. Step 3 Turn in your donations! 4 P a g e
Let s begin! How to access your profile site from Wayland Website 1. Go to www.wbu.edu 2. Click on Giving to Wayland 3. Click on Raising the Turf 4. Click on Friends Asking Friends First, click here Second, click here 5 P a g e
Third, click here You can also access the site on the Wayland Athletic Website by clicking Raising the Turf 6 P a g e
Step 1: Register as a participant at http://wbu.kintera.org/raisingtheturf a) Once registered, you have access to your event Headquarters. Click Main login and use your username and password. Visit your team page Register here Log in here to your personal page You can register here as well b) You can also visit Team Pages view everyone on your team and links to their profiles. See your team goal and a record of all donations. 7 P a g e
My Headquarters To begin set up your profile by clicking Start Here c) Go to the My Webpage section to edit your Personal Page. You can also begin by clicking Start here. This is the page your donors will see, so give it your own touch by adding an image, information about you, and your reason for participating in the event. You can also add an approved personalized video message. 8 P a g e
**If you are a Team Captain, you will also be able to Edit Team Page My Webpage Edit your personal page from this tab Upload an image or video to your page Choose a theme Add text. Share your story and tell your friends about the project and about you. When done making changes, Preview your page. If you like it, click Submit save changes 9 P a g e
Step 2: Emails Letter writing and email campaigns are the easiest and most effective way to raise money! It s been said that people don t give to organizations they give to people. Email tab Import Address Book- Download your email address book. Insert email address here You can select an email template already written and ready to send! Use the Email tools in your Participant Headquarters to raise more money (with no stamps!) Each email sent from your Headquarters will include a link to your personal fundraising page making it easy to receive online donations! You can use an existing template, or you can write your own! 10 P a g e
Your email should include: Why you are participating in Raising the Turf- What would it mean to have field turf at Wilder Field. How will this affect you as a player, baseball program? Etc. Ask everyone you know- whether someone says yes or no. Say thank you- whether someone says yes or no, acknowledge their support and generosity. Your personal goal- aim high! Your contributions also support not only your individual goal, but your whole team! Provide facts- you can include some information on how this project will benefit the program Other Email Tab Features: Address Book Import- Download your email address book to your personal Headquarters; This will make it easy to send emails Email History Log- Track emails and donations 11 P a g e
Share with Social Medias: Facebook & Twitter Update your status with a link to your Fundraising Page. You can also LIKE the page which will take your friends and family back to your profile or home page. NOTE! The best way to update your Facebook is to click the +Share icon at the top right corner. Select Facebook or Twitter. This will allow others to view a link back to your website profile. Easy! Click +Share from your page or home Website to share with friends and family on Twitter and Facebook! Click LIKE to add it to your Facebook favorites! 12 P a g e
Other Tools under Headquarters Reports: -Donation Report- shows who donated, the amount and when the donation was made for current or past years Tools: -Print donation Forms -Edit profile/log in 13 P a g e
Step 3: Donations If your donors make a donation online, you will be credited through the automatic system and receive an email alerting you of the gift. Donations made online are typically 40% higher than those made by other means. Cash or Check Donations: If your donors want to give by cash or check, please fill out the donation form for each donation. A donation form can be downloaded under your Tools tab. This will insure that you or your team is correctly credited for their donation. Mail donations to: Wayland Baptist University Raising the Turf 1900 W. 7 th, CMB 1295 Plainview, TX 79072 14 P a g e
Get started! Make a list of Friends and Family to Email Name Email Address Mail option: Office of Advancement would be happy to send a packet to your friends and family! Please email me a list of names and addresses to Amy Rendon at rendona@wbu.edu 15 P a g e
GRAND PRIZE WINNER WILL RECEIVE FOUR RANGERS TICKETS!!! (Take the lead today by donating to your page.) 16 P a g e
Wayland Student Email Account Instructions Wayland Baptist University (WBU) provides email accounts to students and adjunct professors. These email accounts are an official form of communication for WBU, and many offices, such as Admissions, Financial Aid, Registrar, Business Office, and Human Resources utilize the Wayland email accounts for important communications to students, adjunct professors, faculty and staff. The WBU email account is also the ONLY email account that professors have access to for communication with students, including communications for on-line classes in Blackboard. It is very important that you check your WBU email account often. The WBU Information Technology automatically creates the email accounts when a student registers for class, or upon notification of the hiring of an adjunct professor. It is important that you activate your Wayland email account as soon as possible after it has been created. You will be notified by the WBU Information Technology Department that the email account has been created and what the login information is. This notification is sent to whatever personal email account you have on file with WBU. No email will be received by your WBU email account until it has been activated. If you do not receive the login information, please contact the I.T. Help Desk at (800) 203-9048 or (806) 291-3540, or via email at itsupport.wbu.edu. Email activation instructions You must activate your WBU email account before it can begin receiving email. Once activated, you must check your WBU email AT LEAST once a year, or the account will become inactive and will no longer receive email. This is true even if you FORWARD the account to another email address. If forwarded, you still must log in to the email account at least once a year or it will inactivate. If your account becomes inactive, you can contact the WBU I.T. Help Desk, as indicated, above, and the account can be reactivated for you. To activate your WBU email account: 1. Open your Browser of Choice (Internet Explorer, preferred) and type email.wbu.edu in the address bar. 17 P a g e
2. Your Windows Live ID will be your firstname.lastname@wayland.wbu.edu. Be sure to place a period between the first name and last name. (Example: John Smith would be john.smith@wayland.wbu.edu) NOTE: Make sure you use your legal first name that you put on your WBU Application for Admission. If your legal name is John Mark Smith, and that is what you put on your application, but you go by Mark Smith, your email address will be created as john.smith@wayland.wbu.edu. 3. Type your temporary password in the password field. Please note that passwords are case sensitive. Your password is the first 4 letters of your first name in lower case, then a period, followed by the first 4 letters of your last name, all in upper case, then another period, and the last 4 digits of your Social Security Number. If either of your names are less than 4 letters, just put that much in. (Example: john.smit.6755 or jim.cox.2456) 4. Click Sign In. NOTE: You may get an invalid password message the first time you type in your password. Go back and type your password in again, exactly as you did before, and it will go through. This is a problem we have reported to Microsoft and are working on. Older email addresses may have been set up with a default password without the periods. (Emails created before January 1, 2012) If the password above does not work try typing it in without the periods. (Example: johnsmit6744 or jimcox2356) 5. Upon initial login, you may be asked to select a country and time zone. This is a one-time only occurrence. Select the appropriate choices from the drop down menus and click ok. You should now have access to your Wayland Email. 18 P a g e