WINDOWS 7 MANAGE FILES AND FOLDER WITH WINDOWS EXPLORER Last Edited: 2012-07-10 1
Introduce Windows Explorer... 3 Navigate folders and their contents... 5 Organize files and folders... 8 Move or copy files or folders to a different computer... 8 Move or copy files or folders to locations within the same computer... 9 Share and protect folders and files... 9 Through Windows Explorer... 9 Through File or Folder Properties window... 10 Simple organization with libraries... 13 Add a folder in a library... 13 Remove a folder from a library... 14 Back up by burning to CD or DVD... 15 The following training document is using Microsoft Help and Support and Lynda.com Last Edited: 2012-07-10 2
Introduce Windows Explorer Windows Explorer is a file management system program used to manage files, folders and subfolders as well as programs in a PC Although there are different ways to access Windows Explorer in different locations, you can always navigate around the various folders and areas of your computer in the same way Double-click any Folder icon or a shortcut of any folder on the Desktop screen Click Windows Explorer shortcut on Taskbar (default) Last Edited: 2012-07-10 3
Click Document on Start menu Right-click Start button and choose Open Windows Explorer Last Edited: 2012-07-10 4
Navigate folders and their contents Last Edited: 2012-07-10 5
Search filed can be resizable Move the mouse in between Search field and the field showing the path The cursor turns into a double-arrow Click-and-drag to the left or right to increase or decrease the size of Search field Change your view button allows you to view different options in a slider format Show the preview pane button allows you to turn on or off the Preview Pane on the right-hand side of Windows Explorer When Preview Pane is turned on, click a file to select it and its preview will display on the right-hand side of the Windows Explorer If you open a document, such as a Word document, you will be able to see the first page of that document. However, it may not look exactly the way it s going to look when you open it up, but it s give you a good idea of what s inside Last Edited: 2012-07-10 6
Tiny little arrows located on heading columns when you move the mouse over them indicating how files are sorted. To change how files are sorted, click the arrow button at the end of each heading column to change criteria in sorting files Alphabetical order Date modified Type Size Alphabetical order When an item is selected in the Windows Explorer, the Toolbar changes corresponding to its type of file as well as the bottom of Windows Explorer will display some information about that file The Open button will display a default program to open the file if the program was installed in the machine Click down arrow to choose a different program or different default program Last Edited: 2012-07-10 7
Organize files and folders Windows Explorer is not only for navigating folders and files but also helps to organize them efficiently Tip: Hold CTRL key + click to select multiple items at the same time Move or copy files or folders to a different computer Opening two Windows Explorer windows is a fast way for copying and moving files around Open two Windows Explorer windows Resize them by clicking-and-dragging one window all the way to the left and another all the way to the right until each of them resizes itself, position them if necessary If necessary, click New folder button on the Toolbar to create new folder on the destination To copy files or folders, click and drag folders and files across windows to create copies to a new destination because Windows 7 always create a copy of files or folder to the destination located on a different computer To move files or folders, hold down SHIFT key while click and drag them to the new location Last Edited: 2012-07-10 8
Move or copy files or folders to locations within the same computer Locate files or folders which you need to move or copy to a different location on the same local machine To move files or items, click and drag them to a new location To make copies of files or items to a new location, hold down CTRL key while click and drag them to a new location Share and protect folders and files If you share a computer with someone with multiple user accounts on it or you are on a network computer, how to share and protect files is important Through Windows Explorer Open a Windows Explorer window Select a file or folder Click Share with button and choose a desired option Last Edited: 2012-07-10 9
Nobody Homegroup (Read) Homegroup (Read/Write) Required Homegroup setup Specific people Click a down arrow under Permission Level to change permission granted for each username Through File or Folder Properties window Right-click on a file or folder and choose Properties option from the shortcut menu Last Edited: 2012-07-10 10
The Properties window is displayed, select desired options to protect and share files or folders Under General tab Choose Read-only option to automatically set the file or folder as a read-only file Choose Hidden option to make the file or folder invisible Under Security tab Select a desired group or username in the list of Groups and user names to see the permission information detail in under the Permission box Last Edited: 2012-07-10 11
Click Edit button to change permission for the selected group or user name Full Control is granted that means it could be modified, read, written Last Edited: 2012-07-10 12
Simple organization with libraries Libraries are indeed new to Windows 7 to give us a quick and easy way organize documents that may exist in several different locations because libraries will bring your folders together in one place no matter where they are actually stored. By default, Windows 7 comes with libraries for Documents, Music, Pictures and Videos Folders which are on the network can be added as a part of a library Add a folder in a library Open Windows Explorer to navigate your folder Click your desired folder to select Click Include in the library and do one of the following: Choose a desired default library from the drop down list Choose Create new library option to create a custom library Last Edited: 2012-07-10 13
Click Libraries on the Navigation Pane and select a library containing a folder added recently to quickly and easily access it Remove a folder from a library When folders are removed from a library, they are not actually removed completely because a library simply references or monitors the contents of folders that are located elsewhere. Therefore, when you delete a folder in a library, it still exists in its original location. Do one of the following: Select the folder and press DELETE key on the keyboard Right-click the folder and choose Remove location from library option from the shortcut menu Last Edited: 2012-07-10 14
Back up by burning to CD or DVD Backing up important files should be considered in case computers crash and all important files will be lost. Burning files to a disk is one of the back-up methods to protect your important files Insert a blank DVD/CD into the drive of the PC The AutoPlay window automatically opens up and select one of the following options if applicable Burn files to disc - copy files into the disk Burn a DVD video disc make a DVD video disc which can play in a DVD player If options in the AutoPlay window do not apply for your choice, close the AutoPlay window Open a Windows Explorer window and do the following: Locate the file or folder you want to backup On the Toolbar of Windows Explorer, click Burn button The Burn a Disc window automatically opens up Edit the name of the disk in Disk title field Last Edited: 2012-07-10 15
Select a desired option Like a USB flash drive allow you to edit and delete the files on the disc before you actually close up a session With a CD/DVD player make files and folders not to be edited or deleted after burning Click Next Last Edited: 2012-07-10 16
Windows 7 is preparing to format it on the DVD Read/Write Drive A read/write disc can be used for copying, deleting files or adding additional files anytime when needed A read-only disc can be used for copying and deleting files only at a current session After the process of formatting discs completed, the AutoPlay window opens up again. Click Open folder to view files option A new Windows Explorer window displayed shows a contain of the backup disc Navigate and select files or folders to back up Last Edited: 2012-07-10 17
Click Burn button on Toolbar to copy them into the backup disc Click Eject button on Toolbar to close the session Last Edited: 2012-07-10 18