Ohio Department of Transportation John R. Kasich, Governor Jerry Wray, Director ODOT s New Bridge Inspection & Management Software Mike Loeffler P.E.
Bridge Management System Current software 2
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Need for the project Functionality The existing BMS is failing to conform to new challenges. Enhanced functionality and capabilities allow all agencies to manage their bridge infrastructure Inventory data Inspection data Maintenance data 5
Need for the project Regulatory Significant new oversight is required FHWA 23 metric Element level inspection (NHS) Data driven performance measures 6
Need for the project Technology Current BMS is SUPRA for SQL (Structured Query Language) written in 1989 for organizations using mainframes (Cincom) New technology will support 64-bit environments and the latest operating systems (Windows 7) The architecture will allow third party software and be web-enabled. 7
Need for the project Support and Enhancements The current system has a large cost for maintenance and enhancements. Coordination between many offices was difficult. The new web based architecture will allow easier support and enhancements. Performance 8
Funding source The Investment Statewide Planning & Research - 9
Project Administration Vendor 10
Items subject to change Format of Forms Maintenance needs (work order formats) Security Procedures New fields to be collected 23 Metrics dash board tracking Tracking items Inventory items 11
Project Administration Committee members County Engineers Kirk Dimmick Lake County Shelly Kendrick Representative Summit County (Arcadis) Jeff Linkous Clinton County Warren Schlatter Defiance County Ed Herrick Franklin County Mark Stockman CEAO Bridge QA/QC District Offices Brandon Collett ODOT District 8 Tim Peddicord ODOT District 6 Curtis Zigan ODOT District 5 Geoff Wisse ODOT District 7 Andy Haupt- ODOT District 12 Federal Highway Administration Matt Shamis FHWA Municipalities Reiner Reising- City of Cincinnati JuanPablo Ascarrunz City of Akron Mike Huber City of Akron Consultant Christine Dohy from ARCADIS Non-Committee Attendees Bridget Garrigan ODOT Central Office Central Office Mike Brokaw ODOT Central Office Chris Weiss ODOT Central Office Bob Tugend ODOT Central Office Amjad Waheed ODOT Central Office Central Office Kathy Keller ODOT Central Office Jeff Syar ODOT Central Office Tom Barrett ODOT Central Office 12
Structures Bridge NAME Management CHANGE System software 13
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NEW SOFTWARE 15
Inspection How Does it Work?: Inspection Overview Management 16
Inspection Software All information and reports integrated into one place Tab based, interactive form entry for all information Built-In Error Checks and Manuals Single point of entry for coding, narrative, pictures, and other attachments (attach photos to inspection fields) Laptops and Web Based System Multiple Personnel can work on same report in the field (data merged on server) Laptops and Server easily synchronize data and update necessary program files Access past bridge data in field inspections, photos, reports Secure review & approval online Structures Management System 17
Inspection Software: Major Benefits Electronic collection: Reduces errors and eliminates redundant data entry Picture Organization Integration of Manuals Easy incorporation of attachments Automatically pre-load past data Saves significant time by formatting the report and auto-generating many sections: Cover Page Page Numbering Structures Management System 18
No more BR-86 or 87 ODOT will no longer accept paper copies. 19
Web Based for Interface for User and Public 20
USER Structures Management System 21
USER Structures Management System 22
USER Structures Management System 23
Web Based Interface Very Easy to Support Access from Anywhere Usernames drive permissions 24
Structures Management System 25
Main Page 26
Collector Page 27
Collector Page 28
Bridge Detail Page Contains links to all current and past information on the bridge Reports, Pictures, Sketches, Maintenance Items Contracts, Load Rating, Letters, etc. Link to Bridge Location Bridge Notes Upcoming inspection dates Functionality integrated from other programs Users can control default view 29
Asset Detail Page 30
Asset Detail Page 31
Condition Inspection Current Inspection Procedures 32
Condition Inspection 33
Element Level Inspection Required only on NHS Non-NHS: Optional Quantity vs. Percentage 34
Asset Detail Page Structures Management System 35
Error Check Built-in error check module to allow errors to be checked at the bridge site or any point in the process Based on Individual Fields or Cross-Checks between combinations of fields All FHWA Edit/Update Checks Custom Program Error Checks Unique Ohio Checks 36
Asset Detail Page Structures Management System 37
Pictures/Attachments Easy To Add 38
Link Pictures to Specific Fields 39
Asset Detail Page Add Maintenance Items or Planning items Structures Management System 40
Asset Detail Page Structures Management System 41
Collector Page Structures Management System 42
Asset Detail Page Structures Management System 43
Asset Detail Page Structures Management System 44
Features of Management System - Queries & Reports: View Current & Past Data Create customized searches - Track/Highlight Changes - Accountability of all data entered/changed - Instant Data Access: All digitized documents can be stored and retrieved, such as Photos Plans Load Ratings Special Inspections FHWA Metrics Tracking - Standardized Reports from all inspection/inventory data Maintenance Needs / Priorities Scheduling - Interactive Interfaces - Triggers/Alerts - Personnel assignment - Do not lose critical knowledge with staff changes 45
Manager Page Structures Management System 46
System Reports Upcoming Inspections (by type/district) Overdue Inspections (by type/district) High Priority Deficiencies (Critical Findings) Reports Awaiting Approval Quarterly Status Summary Status of each district 47
Manager Page Structures Management System 48
Searching/Query Search across any field within the inspection reports or inventory information Fields automatically linked from inspection forms to search pages Create simple or very complex queries Show on screen in table Export to Excel Plot results onto interactive map Save Results within program Very easy to do, no additional programs required. 49
Manager Page Create and save Personalized Queries Structures Management System 50
Maintenance/Planning Workflow 51
PROGRAM WORK FLOW Discussion on Maintenance Footer (use Insert>Headers & Footers to change) 52
Maintenance Page Structures Management System 53
Administration Create/Delete Bridges Archive Bridge Create/Delete Users Assign Permissions Many roles Various levels of permission by bridge or function Field Organizer 54
Administration Page Structures Management System 55
Software Highlights Strong core system that is widely adopted More user-friendly, little training required Significantly improves sharing of information Greatly simplifies office work in preparing a report Helps prevent some of the most common errors Provides consistent, high quality format for inspection reports Instant access to all information on structures Provides for effective management tools and integration of all data into one place Proven and supported system continues to be developed 56
Implementation Timeline 57
Training Location 10 District location and Central Office Course Layout New program will serve as the backdrop Functions of the new program Inventory changes 58
Return on our Investment Improved access to ODOT s system Immediate results ODOT-managed, Owner-controlled Report Customization Management of bridge assets 59
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PROGRAM WORK FLOW Footer (use Insert>Headers & Footers to change) 62
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