Venali Internet Fax Services for Microsoft Office 2003 Reviewer s Guide Revolutionizing the Way Businesses Fax. CONTENTS INTRODUCTION Overview Competitive Advantages Key Features/Benefits INTERNET FAX SERVICE HIGHLIGHTS Signing up for Service Sending Faxes Receiving Faxes Account Management Center CONTACT INFORMATION
VENALI INTERNET FAX SERVICE REVIEWER S GUIDE 2 Introduction Venali is a global company that is revolutionizing the way businesses fax by enabling them to fax over the Internet without the need for separate fax hardware, phone lines and maintenance. Instead, Venali Internet Fax lets people securely send and receive fax documents to and from any fax number worldwide from their desktop, laptop or wireless device as easily as they email. These features reduce fax costs by up to 50% and dramatically improve productivity over traditional systems. Finally, there s a fax communications solution that is not only secure, reliable and cost-effective, but is tightly integrated into Microsoft Office 2003 applications and offers a spam fax filter feature. Users can send and receive faxes directly from Microsoft Office 2003 applications including Outlook or through Windows Server 2003 over a secure IP network. Messages are delivered to and from anyone, worldwide. The spam fax filter feature detects and eliminates spam faxes from your email inbox. Overview Venali Internet Fax service provides SOHO users and companies of all sizes with cost and productivity gains. All users are able to optimize business messaging workflow, improve cost-efficiency, and manage their communications more productively and conveniently. For Fortune 2000 and enterprise companies, Venali Internet Fax increases uptime on production fax solutions such as invoicing and purchasing from virtually any platform to 99.99%. Venali Desktop Fax is instantly deployable to thousands of users with no major training and return-on-investment is immediate because there are no upfront system costs. Enterprise customers can also use Venali services with Microsoft Office 98, Windows 2000 and XP, and Windows Server 2003. You can immediately try Venali Internet Fax services free for 30 days by signing up at www.venali.com/signup/msoffice/default.aspx. Competitive Advantages There are several key factors that distinguish Venali from other Internet Fax competitors. As a premier provider of Internet Fax services, Venali specializes in a core set of fax messaging products and services to deliver superior cost and service advantages. The added value of Venali Internet Fax solutions results in greater convenience and flexibility for users, increased productivity, and a reduction in operating expenses. Dedicated customer support and assistance Cost-aggressive rates One of the largest global IP Fax networks 24/7 Network Operations Support Secure IP platform Account Management Center online administrative tool for users to view fax activity and update account information Continual company growth and development of innovative technologies
VENALI INTERNET FAX SERVICE REVIEWER S GUIDE 3 Key Features/Benefits Convenience Enhanced sending and receiving features Venali Fax Storage Venali Fax Protector Cost Benefits Zero upfront costs Dramatic cost and productivity savings Flexibility Unlimited Scalability/Capacity Global reach/ease of deployment Security Privacy and Confidentiality Security Fax Tokens Administrative Tools Account Management Center (AMC) Support Customer and Technical Support Corporate deployment tools Eliminate printing and manual fax hassles Never busy fax number Automatic redial fax number up to 6 times to ensure delivery Preview faxes before sending Calculate the cost of faxes before sending Store and access faxes 24/7 with any web connection via the AMC Search easily for faxes Back-up for data recovery Patent-pending technology detects and eliminates spam faxes with virtually 100% accuracy Protects your fax number against spammers Removes nuisance and annoyance of spam faxes from cluttering your email inbox No need for separate fax servers, fax software or hardware Utilizes existing IT infrastructure and investment No recurring maintenance costs Exceptional rates by employing LCR (Least Cost Routing) technology and substantially reducing international long-distance fax messaging costs Improved workflow and use of human resources Unlimited scalability accommodates company growth Unlimited fax capacity for high-volume production fax Create a virtual office in any location worldwide Easy deployment and implementation to multiple and remote locations worldwide Seamlessly integrates into IT infrastructure Individual fax number for receiving faxes into email provides privacy and confidentiality of documents Sensitive information is not left exposed at a fax machine Authentication tool provides an additional layer of security during fax transmissions Secure, web-based administrative tool is available 24/7 to monitor fax activity and manage account information Advanced features for examining fax activity, adding new users and modifying user access Superior customer support in 9 languages Network Operations Support 24/7 Full support with Office 2003 Resource Kit
VENALI INTERNET FAX SERVICE REVIEWER S GUIDE 4 Internet Fax Service Highlights SIGNING UP FOR SERVICE New users can test Venali Internet Fax service during a 30-day free trial and are able to begin faxing from their desktops immediately. Signing up is easy and takes just minutes to get started. 1 2 1. From your Microsoft Office 2003 applications, click on the File menu; select Send To and Recipient Using Internet Fax Service. 2. From Microsoft Office Marketplace, click Sign Up with Venali Fax Service. 3. Select a Fax Number and click Start Here. Follow the steps to create your new account. (If signing up outside a Microsoft application, log-on to https://www.venali.com/ signup/msoffice/ default.aspx.) 3
VENALI INTERNET FAX SERVICE REVIEWER S GUIDE 5 SENDING FAXES With Venali Internet Fax Service, you can send fax communications directly from any Microsoft Office 2003 application including Outlook. Documents are sent privately and securely to one or more of your fax and email recipients. 1 1. Select File/Send To/ Recipient Using Internet Fax Service (if sending from an Office 2003 application) or File/New/ Internet Fax (if sending directly from Outlook). Enter the fax recipient information for the document you re sending, select a cover sheet, attach the document(s), and click Send. 2. Select Preview the fax to see the fax image of your document. 3. Select Calculate the cost to view the cost summary for each fax sent. From this screen, you can also preview faxes before sending, calculate the cost of fax transmissions, and sign or annotate faxes using a Tablet PC.
VENALI INTERNET FAX SERVICE REVIEWER S GUIDE 6 RECEIVING FAXES Documents that are sent to your individual fax number are delivered securely in your Microsoft Outlook inbox as an email attachment. Confidential and urgent faxes are as easily accessible as email messages while at work or traveling. 1 1. From the Microsoft Outlook inbox, click on your received fax to view the cover page. 2 2. Click on Attachments to preview the fax you received in TIFF or PDF format. You can also create fax folders to store received faxes. This makes it easy to quickly search, sort and browse faxes for reference.
VENALI INTERNET FAX SERVICE REVIEWER S GUIDE 7 ACCOUNT MANAGEMENT CENTER (AMC) After signing up for service, you can access the resources you need to view, modify and analyze your account information, 24/7. The Venali Account Management Center is a secure web-based administrative tool that enables you to view your fax activity, modify account settings, analyze billing information, and reference support resources. Feature-rich functions include: View, search and resend sent and received faxes View filtered spam faxes enabled by Venali Fax Protector Add additional fax recipients or fax numbers to your account Add or upgrade packages to your account Modify destination email addresses for your Venali fax number Update your personal profile including address, email and passwords Examine statements and invoice summaries Calculate international rates Access support guides and information resources You can log-in to the AMC from the Venali sign-up welcome page at: https://www.venali.com/sign up/msoffice/default.aspx. Click on Account Log-in, enter your User ID and Password.
VENALI INTERNET FAX SERVICE REVIEWER S GUIDE 8 Contact Information PRESS CONTACT Ethan Rasiel Edelman P: 1 212 704 4521 F: 1 212 704 0129 ethan.rasiel@edelman.com CORPORATE HEADQUARTERS 1680 Michigan Avenue Suite 1014 Miami Beach, FL 33139 P: 1 786 276 0770 F: 1 305 695 4022 EUROPEAN OFFICE Ohmst. 1/Rgb. 80802 Munich, Germany P: +49 89 381 96 670 F: +49 89 381 96 610 For more information about how to apply Venali Internet Fax Services within a corporate environment, please review the Venali Enterprise Deployment Guide for Microsoft Office 2003 Internet Fax Service. This document is provided for informational purposes only and Venali, Inc. makes no warranties, either express or implied, in this document. Information in this document is subject to change without notice. The entire risk of the use or the results of the use of this document remains with the user. Complying with all applicable copyright laws is the responsibility of the user. Without limiting the rights under copyright, no part of this document may be reproduced, stored in or introduced into a retrieval system, or transmitted in any form or by any means (electronic, mechanical, photocopying, recording, or otherwise), or for any purpose, without the express written permission of Venali, Inc. Venali, Inc. may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document and reserves sole ownership of all such rights. 2003 Venali, Inc. All rights reserved. The Venali name and logo is either registered trademarks or trademarks of Venali, Inc. in the U.S.A. and/or other countries. Microsoft and the Microsoft Office Logo are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.