FINANCE REPORT Page 1 SOUTH CENTRAL REGIONAL LIBRARY COUNCIL Bill Sheet #7 FISCAL YEAR 2011-2012 January 1-31, 2012 CHECKS: 4698-4717 DOC # 2012-15 for approval by the Board of Trustees SALARIES AND WAGES Professional Salaries Amount 9,699.42 SCRLC 2,307.70 HLSP 2,000.00 RBDB Subtotal 14,007.12 Support Salaries Amount 8,732.90 SCRLC 1,004.24 HLSP 230.76 MISP Subtotal 9,967.90 Total Salaries & Wages 23,975.02 BENEFITS & TAXES Social Security Expense Amount 1,418.32 SCRLC 289.98 HLSP Subtotal 1,708.30 Pension Plan Contributions JE #9 TIAA-CREF 1,009.21 SCRLC JE #9 TIAA-CREF 189.53 HLSP JE #18 TIAA-CREF 1,009.21 SCRLC JE #18 TIAA-CREF 189.53 HLSP Subtotal 2,397.48 Disability Insurance JE #2 The Hartford-Long Term Disability 99.52 SCRLC JE #16 The Hartford-Long Term Disability 99.52 SCRLC 4716 The Hartford-Workers Compensation 880.00 SCRLC Subtotal 1,079.04 Health Insurance 4712 Excellus BlueCross BlueShield - Group #511175-401 2,266.72 SCRLC 4712 Excellus BlueCross BlueShield - Group #511175-401 241.71 HLSP JE #13 NYCON - Delta Dental 83.68 SCRLC JE #20 NYCON - Delta Dental 83.68 SCRLC Subtotal 2,675.79 FSA 4710 NYCON - Oct, Nov & Dec 2011 Admin Fees 97.50 SCRLC Subtotal 97.50 Total Benefits & Taxes 7,958.11 GRANTS TO MEMBER LIBRARIES 4698 University of Connecticut Health 500.00 MISP 4704 Weil Cornell Medical Library 15.00 MISP 4711 SUNY Buffalo Libraries 15.00 MISP Total Grants to Member Libraries 530.00
OPERATION OF BUILDING Rental of Quarters 4714 Schultz-Kielmann Associates 3,134.42 SCRLC Subtotal 3,134.42 Business Package Policy 4717 Tompkins Insurance Agencies-Business Owners Insurance 1,666.26 SCRLC Subtotal 1,666.26 Directors & Officers Insurance 4702 Great American Insurance Co. D&O Insurance 700.00 SCRLC Subtotal 700.00 Building Service Contract 4703 Advantage - General Office Cleaning 160.00 SCRLC Subtotal 160.00 Total Operation of Building 5,660.68 INFORMATION SERVICES CampusShip JE #1 UPS CampusShip 7.84 SCRLC JE #6 UPS CampusShip 18.20 SCRLC JE #14 UPS CampusShip 57.20 SCRLC JE #15 UPS CampusShip 34.79 SCRLC JE #22 UPS CampusShip 31.93 SCRLC Subtotal 149.96 Database Contracts 4707 Western NY Library Resource Council-Ask US 24/7 Annual Fee 5,861.00 RBDB 4707 Western NY Library Resource Council-Ask US 24/7 Annual Fee 11,025.13 SCRLC Subtotal 16,886.13 Total Information Services 17,036.09 CAR OPERATION Auto Fuel 4699 Fleet Services 91.44 SCRLC Subtotal 91.44 Auto Maintenance JE #3 TTC VISA - Car Maintenance 38.35 SCRLC Subtotal 38.35 Total Car Operation 129.79 OFFICE OPERATIONS Office JE #3 TTC VISA - Office Supplies 74.39 SCRLC 4715 Library Journal Renewal 129.99 SCRLC JE #21 TTC VISA - Office Supplies 173.76 SCRLC Subtotal 378.14 Telephone 4701 Finger Lakes Technologies Group 134.57 SCRLC Subtotal 134.57
Postage and Shipping JE #3 TTC VISA - Postage 133.66 SCRLC JE #21 TTC VISA - Postage 26.40 SCRLC Subtotal 160.06 Total Office Operations 672.77 PROFESSIONAL Staff Development/Travel JE #3 TTC VISA - Jackson CE 18.00 SCRLC Subtotal 18.00 Professional Fees JE #7 PayChex Invoice 144.36 SCRLC 4708 Broome Community College - BARC Service 6,250.00 RBDB 4709 Mariette Geldenhuys - Review Plan Description & Revise plan documents 60.00 SCRLC Subtotal 6,454.36 Board Meetings JE #3 TTC VISA - Board Meeting Snacks 45.32 SCRLC 4700 Copper Conferencing 11.44 SCRLC JE #21 TTC VISA - Board 35.67 SCRLC Subtotal 92.43 Membership Dues 4713 NYLA Membership Dues 145.00 SCRLC Subtotal 145.00 SCRLC Workshops JE #3 TTC VISA - Go To Meeting Renewal 94.00 LSTA #42 JE #4 Staples Office Supplies-Sandisk 4 gig flash drive 89.85 LSTA #42 JE #3 NPC Merchant Service Fees 20.61 SCRLC JE #12 Monthly Gateway Service 9.95 SCRLC Subtotal 214.41 Total Professional Expense 6,924.20 Total SCRLC July 1, 2011 - June 30, 2012 Expenditures 31,539.70 Total HLSP April 1, 2011 - March 31, 2012 Expenditures 4,222.81 Total RBDB January 1, 2011- December 31, 2012 Expenditures 2,340.27 Total RBDB January 1, 2012- December 31, 2013 Expenditures 12,485.86 Total MISP July 1, 2010 - June 30, 2011 Expenditures 1,606.00 Total MISP July 1, 2011 - June 30, 2012 Expenditures 230.76 Total LSTA #42 4/1/11-3/31/12 Expenditures 94.00 Total Conservation/Preservation 7/1/10-6/30/11 Expenditures 0.00 Pass Thru Funds SCRLC July 1, 2011 - June 30, 2012 Expenditures 10,459.96 Submitted by, Danna E Harris 62,979.36
South Central Regional Library Council Monthly Operating Fund Report January 1, 2012 to January 31, 2012 58% of SCRLC Expense Accounts 2011-2012 Current YTD Remaining % Used Salaries and Wages Professional Salaries 123,692.00 9,699.42 72,745.65 50,946.35 59 Support Salaries 111,583.00 8,732.90 65,496.75 46,086.25 59 TOTAL SALARIES 235,275.00 18,432.32 138,242.40 97,032.60 59 Benefits & Taxes Pension Plan Contributions 26,170.00 2,018.42 15,138.15 11,031.85 58 Social Security Expense 20,020.00 342.32 9,506.94 10,513.06 47 Workers Comp Insurance 1,600.00 880.00 880.00 720.00 55 Disability Insurance 1,500.00 199.04 1,006.63 493.37 67 Health Insurance 33,072.00 2,533.91 16,575.06 16,496.94 50 FSA Expense 390.00 97.50 195.38 194.62 50 TOTAL BENEFITS 82,752.00 6,071.19 43,302.16 39,449.84 52 Grants to Member Libraries Resource Sharing Subsidy 0.00 0.00 0.00 0.00 0 TOTAL GRANT TO MEMB 0.00 0.00 0.00 0.00 0 Capital Expenditures Capital Equipment 2,000.00 0.00 0.00 2,000.00 0 TOTAL CAPITAL EXP 2,000.00 0.00 0.00 2,000.00 0 Building Operations Rental of Quarters 34,213.00 3,134.42 21,940.94 12,272.06 64 Electricity 2,600.00 0.00 999.02 1,600.98 38 Business Package Policy Insura 2,000.00 1,666.26 2,001.26 (1.26) 100 Director's & Officer's Insuran 900.00 700.00 700.00 200.00 78 Building Service Contract 2,340.00 160.00 1,040.00 1,300.00 44 TOTAL BUILDING OPERAT 42,053.00 5,660.68 26,681.22 15,371.78 63 Car Operation Auto Fuel 1,200.00 91.44 891.67 308.33 74 Auto Maintenance 1,000.00 38.35 1,602.58 (602.58) 160 Parking, E-ZPass, Car Wash 800.00 0.00 747.88 52.12 93 Car Operation Insurance 1,600.00 0.00 1,479.00 121.00 92 TOTAL CAR OPERATION 4,600.00 129.79 4,721.13 (121.13) 103 Member Services Expenditures Tools of History 0.00 0.00 0.00 0.00 0 OCLC Services 0.00 0.00 0.00 0.00 0 TOTAL MEMBER SERVICE 0.00 0.00 0.00 0.00 0 Office Operations Office Supplies 4,000.00 379.73 2,887.89 1,112.11 72 Telephone 2,100.00 134.57 1,172.01 927.99 56 Postage and Shipping 1,500.00 160.06 663.95 836.05 44 Rent, Repair & Maintenance 1,300.00 0.00 1,256.06 43.94 97 Printing 800.00 0.00 441.00 359.00 55 Misc. Expense 700.00 0.00 347.04 352.96 50 TOTAL OFFICE OPER 10,400.00 674.36 6,767.95 3,632.05 65 Professional Expense Staff Development 7,000.00 18.00 3,207.16 3,792.84 46 Professional Fees 4,500.00 204.36 2,189.18 2,310.82 49
South Central Regional Library Council Monthly Operating Fund Report January 1, 2012 to January 31, 2012 58% of SCRLC Expense Accounts 2011-2012 Current YTD Remaining % Used Professional Fees-Auditor 4,000.00 0.00 0.00 4,000.00 0 Membership Dues 1,000.00 145.00 930.00 70.00 93 SCRLC Workshops 2,500.00 111.57 3,735.98 (1,235.98) 149 Annual Meeting 1,000.00 0.00 878.88 121.12 88 Board Meetings 1,000.00 92.43 270.43 729.57 27 Library Materials 300.00 0.00 299.15 0.85 100 Special Projects 0.00 0.00 10,000.00 (10,000.00) 0 TOTAL PROFESSIONAL EX 21,300.00 571.36 21,510.78 (210.78) 101 TOTAL OPERATING EXPE 398,380.00 31,539.70 241,225.64 157,154.36 61
South Central Regional Library Council Cash January 2012 SCRLC RECEIPTS FY Current Month Year to date Percent 2011-2012 Cash Cash Received January Year to Date STATE AID 328,487 0.00 328,487.00 100% INTEREST ON SAVINGS 2,000 103.93 813.45 41% MEMBERSHIP DUES 32,784 672.50 31,082.50 95% WORKSHOPS 13,000 1995.00 5,703.00 44% MISCELLANEOUS INCOME 2,000 314.30 1,829.58 91% CHARITABLE DONATION - 100.00 100.00 0% ADMINISTRATION FEES 11,300 700.00 10,400.00 92% TOTAL SCRLC RECEIPTS 389,571 3,885.73 378,415.53 97% South Central Regional Library Council Finance Report Summary Cash Current Monthly Summary Year to Date Summary SCRLC OTHER SCRLC OTHER Balances Balances 12/31/2011 600,285.02 (207,248.55) 6/30/2011 435,441.16-82,996.45 1/31/2012 3,885.73 262,253.00 Y-T-Date 378,415.53 312,597.76 1/31/2012 31,539.70 31,439.66 Y-T-Date 241,225.64 206,036.52 Balances Balances 1/31/2012 572,631.05 23,564.79 1/31/2012 572,631.05 23,564.79 596,195.84 596,195.84 2011/2012 Cash Balance Summary Includes: Year to Date 4 Months 2011/2012 ed Operating funds 133,546 133,546 Capital/Building Fund 175,000 175,000 Car Fund 8,000 8,000 Contingency Funds 279,650 107,830 Cash Balance Total 596,196 424,376
SCRLC Monthly Program Fund Report February 2012 Program Fiscal Year Current Month Fund Fund Total ed January Year to Date % Received HLSP 2011/2012 90,177.00 90,177.00 90,177.00 100% RBDB 2011 171,666.00 171,666.00 171,666.00 100% MISP 2011/2012 32,264.00 0.00 32,264.00 100% LSTA #42 Year 2 16,334.00 0.00 3,266.00 20% Conservation/Preservation 19,132.00 0.00 19,132.00 100% CampusShip 1,600.00 0.00 1,053.62 66% Group Access 600.00 0.00 0.00 0% Database Pass Thru Funds 11/12 0.00 410.00 15,503.14 0% Total Fund 331,773.00 262,253.00 333,061.76 100% Current Month Fund Expenditures Fund Funds s January YTD Remaining % of Used HLSP 2011/2012 90,177.00 4,222.81 61,080.06 29,096.94 68% RBDB 2011 171,666.00 2,340.27 171,666.00 0.00 100% RBDB 2012 171,666.00 12,485.86 14,485.86 157,180.14 8% MISP 2010/2011 33,815.00 1,606.00 30,482.57 3,332.43 90% MISP 2011/2012 33,815.00 230.76 807.66 33,007.34 2% LSTA #42 Year 2 16,334.00 94.00 5,415.37 10,918.63 33% Conservation/Preservation 19,132.00 0.00 19,132.00 0.00 100% CampusShip 1,600.00 149.96 781.05 818.95 49% Group Access Pass Thru 11/12 600.00 0.00 0.00 600.00 0% Database Pass Thru Funds 11/12 0.00 10,310.00 12,634.35-12,634.35 0% Total Fund Expenditures 276,962.00 31,439.66 83,738.86 193,223.14 30%
South Central Regional Library Council TREASURER'S REPORT MONTH: January 2012 CHECKING ACCOUNTS TCTC Previous Balance: 393,036.47 : State Aid 0.00 Membership Dues 672.50 Workshop 1,995.00 Miscellaneous Income 314.30 Administration Fees 700.00 Databases 410.00 Special Projects 0.00 Grants 261,843.00 Charitalbe Donation 100.00 Interest Income 103.93 From Savings CDARS 0.00 Total 266,138.73 Total Disbursements 62,979.36 Current Months Checking Balance 596,195.84 Balance on Bank Statement as of: 1/31/12 622,827.37 Less Outstanding Checks: 26,761.53 Outstanding Deposit: 130.00 Available Cash Balance as of: 1/31/12 596,195.84 TCT CDARS 4 WEEK 4 WEEK 26 WEEK 52 WEEK Total Interest Interest Total 0.00 0.00 0.00 0.00 Treasurer Danna E. Harris Preparer Date 02/09/10 Date Total Savings: 0.00 GRAND TOTAL ALL FUNDS: 596,195.84