Contracted Facilities Management Request for Proposal Review
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1 Contracted Facilities Management Request for Proposal Review Request for Proposal Respondents A Quality Water Declined on Proposal MWH Declined on Proposal CH2M Hill Submitted Facilities Management Proposal
2 CH2M Hill Facilities Management Proposal Background on CH2M Hill 30 years world class facility operation experience Ranked in the top 100 companies in the nation Approximately 2,200 employees in the O&M business group CHM2Hill services approximately 123 clients and 178 sites in more than 31 US states. Additional support services: IT Solutions and Services, Consulting Services, Asset Services, Temporary Assistance, Engineering Services and Operations Specialist Services to name a few.
3 Benefits of Facilities Management Company Expertise in ADEQ, ADWR, WIFA, Financing, Bonds, government utilities and community development Single point of accountability (District Manager) Leverage of expertise Regional Management Team consisting of 8 industry professionals for regional leadership and technical support Proprietary Maintenance Management System Predictive Maintenance Program Preventive Maintenance Program Corrective Maintenance Program
4 Benefits of Facilities Management Company Cont Inventory Control Systems Volume purchasing discounts Reallocation of supplies Comprehensive tracking Asset Management Systems Safety Programs OSHA requirements and Industry standards Emergency Response Program Environmental Protection Program Extensive Personnel Training Program Vulnerability Assessment Program No Political Influence
5 Facilities Management Employee Benefits Medical Vision Dental Insurance Education and training per industry standards 401K Plan Employee Owned Stock Plan Life Insurance and Supplemental Life Pension Plan Credit Union Long Term Disability Time Off with pay (Accumulation begins on 1 st Day of Employment)
6 Facilities Management Employee Benefits Cont Bereavement Leave (1 st Day of Employment) Paternity/Adoption Leave Family Medical Leave (After 1 year) Employee Assistance Program Home & Auto Insurance Program Legal & Financial Services Program Alternative Work Arrangements Apply for other jobs within corporation Relocate to other sites Advancement opportunities
7 Financial Impact Fiscal Year July Sept 2010 Actual Revenue Projected Revenue Oct Dec 2010 Projected Base Rate Revenue Jan Jun 2011 Projected Revenue Users over 3000 gallons Tax Levy Tax Levy 2009 Carry Over Projected Misc Fees (Late Fees, Meters, Etc) Gross Revenue Receipts $349,110 $273,000 $700,272 $104,304 $200,000 $26,000 $21,000 $1,673,686
8 Financial Impact Fiscal Year Cont Gross Revenue Receipts Expenses Facilities Management Contract (7 months) PSWID Projected Expenses (7 months with Management Co in place) PSWID Projected Expenses (Oct Nov 2010) PSWID Expenses Incurred July Sept 2010 $1,673,686 $559,702 $143,059 $123,216 $265,214 Net Revenue Interest Expense $582,495 $286,745 Net Income $295,750
9 Financial Calculation Information Revenue: July Sept Actual Data $349,110 Revenue: Oct Dec based on 2009 Data Revenue: Projected base rate Jan June 2011 $36.00 X 3242 Customers = $116,712 X 6 Months $700,272 Revenue: Projected water usage rate over 3000 gallons Based on 4 months winter usage excess water fees $17,384 per month X 6 months $104,304
10 Financial Calculation Information Cont PSWID Continuing Expenses Actual data past 12 months $245,427 Monthly forecast $245,427/12 = $20,437 7 Month outlook with CH2M Hill contract $143,059 Continuing Expenses Administration General Insurance Bank Charges Outside Source Fees Sage-EFT Fees Merchant Credit Card Fees Invoice Cloud Fees
11 Financial Calculation Information Cont Continuing Expenses Admin Office Expense Telephone Janitorial Utilities Building lease Board of Directors Website Facility rental Accountant fees Insurance public officials Legal Fees Public communication Misc Supplies Operations Well sharing agreements Telephone tank levels Electricity wells Field Vehicle & Equip Auto Insurance Auto License Maintenance & repairs
12 Current Deficiencies of PSWID No Accountability No Human Resources No Emergency Plan No Safety Program No Expertise on Financial and Government Programs No Inventory Controls No Asset Management No Environmental Assessment No Training No Computerized Maintenance Management System No Benefits Package or Advancement Plan
13 Conclusion Facilities Management Contract will: Address our current deficiencies Identify Risk Management Develop future plans Control and streamline operating costs through efficient management techniques Identify opportunities for grants Pursue WIFA financing Intangible Benefits Credibility from Financial Institutions Capital Investment Protection Program Additional Assets / Resources Transfer of Risk Financially Feasible
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