DIGITIZATION OF NATIONAL POPULATION REGISTER TRAINING MANUAL (ADMINISTRATOR) 2011
CONTENT ABBREVIATIONS & ACRONYMS INTRODUCTION TO THE MANUAL PART I Introduction PART II 1.1 Introduction to NPR 1.2 Roles & Responsibilities 1.3 Installation of Software NPR Software 2.1 Introduction 2.2 NPR Software 2.3 Hands on NPR Software
ABBREVIATIONS & ACRONYMS NPR DES PC LRUR VLE CSC RGI CPSU National Population Register Data Entry Software Personal Computer Local Register of Usual Residents Village Level Entrepreneur Common Service Centre Registrar General of India Central Public Sector Undertaking
PART I INTRODUCTION OBJECTIVE This training manual aims at imparting training on administration of application software for digitization of NPR. The administrator will be the controller of supervisors, and is responsible for creating users for supervisors, managing import and export of data, assigning data, Reallocation of data and generating reports. TARGET AUDIENCE The training manual has been focused at training of Administrators. It aims at providing detailed operational knowledge for managing data inflow and outflow and monitoring overall working of the setup. ORGANIZATION OF THE MANUAL The manual is divided into two sessions. Each session has practical aspects to acquaint candidates with functionality of the system. Introduction: The emphasis of this module is to introduce the Administrators to NPR and provide guidelines to NPR Software and its installation. Data Entry Software: This module revolves around functioning of the software with focus on areas of interest for administrator. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 4
PART I INTRODUCTION 1.1. INTRODUCTION TO NPR 7 1.2. ROLES & RESPONSIBILITIES 10 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 5
PART I INTRODUCTION 1.1. INTRODUCTION TO NPR The Indian Census is the largest single source of a variety of statistical information on different characteristics of the people of India and has been conducted every 10 years since 1872. The responsibility of conducting the Census rests with the Office of the Registrar General and Census Commissioner, India (ORG & CCI) under Ministry of Home Affairs, Government of India. Census 2011 will be the 15 th Census of the country. It will form a major milestone as for the first time it will also result in the creation of a National Population Register (NPR), which will serve as a comprehensive identity database of the usual residents of the country. PROCESS OF CREATION OF NPR In the NPR process, designated enumerators are gathering following details by visiting each and every household: i. Name of the person ii. Name of the person as should appear in National Population Register iii. Relationship to Head iv. Sex v. Date of Birth vi. Marital Status vii. Educational Qualification viii. Occupation/Activity ix. Name(s) of father, mother and spouse in full x. Place of Birth xi. Nationality as declared xii. Present address of usual residence xiii. Duration of stay at present address xiv. Permanent residential address The data thus collected will then be digitized in the local language of the State as well as in English. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 6
PART I INTRODUCTION This digitization involves the scanning of the forms (NPR Schedules). For this purpose, RGI has established a number of scanning centres across the country. The data thus stored in the form of scanned images will then be manually digitized. Once this demographic database has been created, then the biometrics enrolment (capture of 1 Face Photo, 10 Finger Prints and Iris scan of both eyes) will be carried out for all persons aged 5 years and above by arranging enrolment camps in every village and at the ward level in every town. The collected data will be printed in the form of LRUR (Local Register of Usual Residents) and displayed at prominent places within the village and ward for the public to see. Objections will be sought and registered at this stage. Each of these objections will then be enquired into by the local Revenue Department Officer and a proper disposal given in writing. o Persons aggrieved by such order have a right of appeal to the Tehsildar and then to the District Collector. Once this process is over, the lists will be placed in the Gram Sabha in villages and the Ward Committee in towns. o Claims and Objections will be received at this stage also and dealt with in the same manner described above. o The Gram Sabha/Ward Committee has to give its clearance or objection within a fixed period of time after which it will be deemed that the lists have been cleared. The information thus authenticated will then be sent to the UIDAI for de-duplication and issue of Unique Identification (UID) Numbers. UIDAI will serve as back office for NPR. The cleaned database along with the UID Number will then be sent back to the Office of the Registrar General and Census Commissioner, India (ORG&CCI) and would form the National Population Register. ORG&CCI will thereon maintain and update this database. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 7
PART I INTRODUCTION There are 3 levels of operators in this system. First level is Administrator under whom supervisors will be working. In second level Supervisor is present under whom DEOs (Data Entry Operators) will be working. In third level DEOs are present who are responsible for converting the data in the scanned form into digital form by entering the data in the application form (software form) by looking at the scanned forms. Administrator Supervisor 1 Supervisor 2 Supervisor 3 DEO 1 DEO 2 DEO n DEO 1 DEO 2 DEO n DEO 1 DEO 2 DEO n NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 8
INTRODUCTION 1.2 ROLES AND RESPONSIBILITIES The roles and responsibilities of the Administrator in NPR are summarized below: Coordination with RGI Centre management Keep track of received encrypted images Ensure timely data digitization of NPR project Ensure data backup NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 9
PART II NPR SOFTWARE 2.1 INTRODUCTION 12 2.2 NPR SOFTWARE 12 2.3 HANDS-ON ON NPR SOFTWARE 13 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 10
2.1. INTRODUCTION This module covers operational details of the part of the software, which an administrator would be using. This module also gives an account of roles and duties of the administrator relating to software. 2.2 NPR SOFTWARE The Administrator will be entrusted with the following main activities in the NPR Software: 1. Supervisor Creation: The administrator is responsible for creating users for supervisors. Supervisors will use the unique user identification assigned by the administrator for logging in. 2. Data Assignment: The administrator will assign data to the Supervisors. 3. Load Tiff Images: Tiff files are loaded using this option. 4. Reports: Administrator will be able to generate reports. 5. Backup/ Restore Data: Using this option, administrator will be able to take backup and restore data. 6. Import/Export Master Tables: This feature can be used to import and export master tables by selecting option of State, District, Tehsil, Town, Ward and Block. 7. CPSU Supervisor Creation: CPSU Supervisors are under the control of Administrator. Administrator can create new CPSU Supervisor for Quality Check. 8. Change Profile: Administrator will be able to change his/her particulars. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 11
2.3 HANDS-ON ON NPR SOFTWARE The software can be started by double clicking on NPR icon from desktop as shown in figure 2.1 given below: Fig 2.1 NPR Software Icon 1. Login Fig. 2.2. Login Screen This is the first screen that will be displayed after opening the application. Here the administrator will login. Roles are based on login. The Password is case sensitive. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 12
2. Supervisor Management 2.1 Creation of Supervisor Fig. 2.3 Supervisor Creation - 1 Click on Supervisor Creation button to open this screen. This screen will be used to create a new user each time a new supervisor comes. The supervisor ID will be populated automatically by the software. Fill in the Name and other details of the Supervisor. All fields in the screen are mandatory and should be filled in. Fill in the Username to be used for Login. Fill in the Password to be used for Login. The password should be of minimum 6 characters. Name should be of minimum 3 characters, address should be of minimum 6 characters, phone should be of minimum 5 digits and age should be greater than or equal to 18 years. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 13
Fig 2.4 Supervisor Creation 2 After entering all the fields press SAVE button. If the supervisor is created successfully success message box pops up as shown in above figure. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 14
2.2 Updation in Supervisor Record Fig. 2.5. Supervisor Creation Update -1 Changes can be made in existing supervisor profiles by pressing Update tab. Select the unique identification of supervisor, whose record needs to be modified as shown in above figure Fig. 2.6. Supervisor Updation NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 15
Make the changes wherever required. Press the Update button. A message will be displayed that Updated Successfully. Fig.2.7. Supervisor Creation: Update 2 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 16
2.3 Deletion of Supervisor Record Fig. 2.8. Supervisor Creation: Delete Before deleting a supervisor it is recommended to assign the DEOs working under him to some other supervisor as deletion of supervisor will effect in deletion (deactivation) of the DEOs working under him/her. For deleting a supervisor, click the Delete tab. Now select the id in the supervisor id from the drop down list and then click on delete button. A message of deletion will appear. Fig. 2.9. Supervisor Creation: Delete NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 17
2.4.Operator Status Fig. 2.10.Supervisor Creation: Operator Status - 1 Administrator can monitor any worker by filling Id of the operator. The User Present Status will show whether the user is presently working or not, or is logged out. Active and deletion status is also shown. Through this, users working under logged supervisors can be unlocked. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 18
2.5.Unlocking User Fig. 2.11.Supervisor Creation: Operator Status - 2 If the operator has logged out improperly ( due to power failure during data entry or closing application in the middle of data entry) the user is locked by the system. Next time when he/she tries to login it shows the message USER ALREADY LOGIN. The operator has to request the Administrator to Unlock his/her operator id. Fig. 2.12.Supervisor Creation: Operator Status : Unlock NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 19
The Administrator has to select the operator id from the drop down list of Employee Id. The status of the operator will be shown as locked. The Administrator will press the Unlock Button to unlock the operator as shown above. Similarly Deleted (Deactivated) user can be activated by the Administrator. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 20
2.6. Data Entry Operators Reallocation: Fig. 2.13. Supervisor Creation: Operator Transfer / Reallocation -1 In some cases the DEOs working under a supervisor needs to be transferred to other supervisor, then DEOs reallocation needs to be done. Select the Supervisor IDs among whom the DEOs distribution has to be done. Select the DEOs from the operator list whom you want to transfer and then click on arrow button as shown above. After completion of reallocation click on ReAllocate button as shown below. Fig 2.14 Supervisor Creation: Data Entry Operators Reallocation -2 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 21
3. Data Assignment to Supervisors Click Data Assignment button from left panel. Fig. 2.15. Data Assignment - 1 The screen is divided into two panels - EXISTED IMAGES FOR ASSIGNMENT panel and SELECT THE SUPERVISOR panel. Select data file from EXISTED IMAGES FOR DISTRIBUTION panel and assign to the user selected from Select The Supervisor panel. Select a supervisor to select all the DEO under that Supervisor. Click Start Distribution. After successful distribution a message confirming distribution will appear. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 22
3. Load Tiff Files Click Load Tiff Files to load tiff images of scanned schedules. Following screen will appear. Fig. 2.16. Load Data - 1 Click on the Brows button to select the location, name of folder where tiff files are stored as shown below. Fig. 2.17. Load Data - 2 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 23
After selection of path, following screen will appear showing path. Click on LOAD DATA button to load the images Fig. 2.18. Load Data 3 Load will take time depending upon number of tiff files to load. Following screen shows the status while loading is taking place. Fig. 2.19. Load Data 5 After loading, successful completion message will appear. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 24
4. Reports To generate reports for checking supervisor wise, operator wise status click Reports button from left panel. Following screen will appear. It has two tabs: EB wise Summary report and LRUR. Fig. 2.20. Report - 1 a) EB-wise Summary Report: The basic purpose of this report is to see the data of a particular block under a particular district of a state. For seeing the report, only the respective codes are to be selected. After selecting the codes from drop downs and pressing the load report button, the report will be displayed. Fig. 2.20. Report - 2 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 25
b) LRUR Click on LRUR tab to display record. It will to user to select state, district, tehsil etc. to print report as shown below. Fig. 2.20. Report - 3 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 26
c) Other Reports: Many options have been provided for generating other types of reports. For the same, click on the reports tab and then select other option. A drop down menu will be shown showing seven options. Click down arrow to select the option. Following are the options: Consolidated Report: Select consolidated report option and press adjacent preview button. A consolidated report will be shown as under: Fig. 2.21. Report - 1 Operator-wise Records Count Report: Select the second option from drop down menu and press preview button. A detailed report will be displayed supervisor-wise showing the performance of all the operators working under the supervisor. Fig. 2.21. Report - 2 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 27
Monthly Report: Select the monthly report option, monthly data will be displayed as under: Fig. 2.21. Report - 3 Quality Check Status Report: Select the quality check status report option, a detailed performance report of every operator will be displayed. Fig. 2.21. Report - 4 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 28
Quality Check Acceptance Report: Select the quality check acceptance report option from drop down, the acceptance report will be displayed. Fig. 2.21. Report - 5 Uploaded Tiff Details report: Select the Uploaded Tiff Details option from drop down, a tiff details report will be displayed as shown in screenshot below. Fig. 2.21. Report - 6 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 29
Summary report: Select the Uploaded Tiff Details option from drop down, a tiff details report will be displayed as shown in screenshot below. Fig. 2.21. Report - 7 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 30
5. Backup/ Restore Data This option is selected to take backup of MySql database and to restore in case, database is corrupted. The appeared screen will have two parts with different action: Backup; and Restore as shown below. Fig. 2.22. Backup/Restore Data - 1 Select State, District, Tehsil, Town, Ward, Block as required and select the path where the file to be exported by clicking Browse button. After selecting the path click Backup button. Similar at the time of restoring, select the path and press Restore button. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 31
5. Import/Export Master Tables: 6. CPSU Supervisor : Fig. 2.23. Import/Export Master Tables CPSU Supervisors are under the control of Administrator. Administrator can create new CPSU Supervisor for Quality Check. A screen as under will open. Fig. 2.24 CPSU Supervisor - Create NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 32
Click on CPSU s Supervisor Creation this will show following fields. Enter all details then click on Save as shown in below. Fig. 2.25 CPSU Supervisor - Create A message will be displayed showing successful creation of CPSU Supervisor. Fig. 2.26 CPSU Supervisor - Create If any field is not entered while creating new CPSU Supervisor a message will appear that All Fields are mandatory. A DETAILED SEPARATE MANUAL IS BEING PROVIDED FOR CPSU SUPERVISOR NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 33
9. Change Profile Administrator can change own password using Personnel Profile screen. To open this screen click Change Profile button from left panel. Fig. 2.22. Change Profile -1 Fig. 2.23. Change Profile -2 NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 34
Enter the Old Password of Administrator and enter the New Password, Reconfirm the New password and press the Update Button as shown in fig. 2.23 above. If the Old Password matches and the New Password, the Reconfirmed password matches the message Updated Successfully is displayed. Similarly user can update remaining fields. NIELIT,CHANDIGARH CENTRE ADMINISTRATOR MANUAL 35