Bring Your Own Device Policy

Bring Your Own Device Policy

1. Introduction The Foundation is committed to providing a technology based learning environment that creates opportunities to support and extend learning and teaching in all of its schools and beyond. As part of this commitment and following on from the installation of a wireless network around the Foundation during the summer of 2013, we are now in a position to enable staff and senior school students to access the respective school wireless network using their own technology (laptop, smart phone, tablet). This element of the Foundation s ICT provision, at this moment in time, is a privilege extended to students and as such there are rules associated with this Bring Your Own Device (BYOD) initiative that, if broken or abused, will result in that privilege being taken away and school sanctions being applied. This is a voluntary scheme and particular note should be made of the fact that the school accepts no responsibility for the loss, theft or damage of any phone, laptop, tablet or other device brought into school. This BYOD policy complements the rules laid down in the ICT Acceptable Use Policy with particular reference to the Prevent Duty section (Appendix I, 2015 revision). 2. Implementation 2.1 At this moment in time there are no plans to offer student access via their own device to pupils in the two Junior schools. 2.2 ICT services will provide individual students with a unique passcode for their device. This may be used on up to two devices per individual. 2.3 Level of access when students are logged onto the internet via their device may be different according to year group. This will be reviewed as the BYOD programme grows. 2.4 Students (and their parents) will be required to sign an Acceptable Use Agreement form before being given the passcode for their device

3. Terms and Conditions 3.1 The Foundation is providing wireless connectivity as a guest service and offers no guarantees that any use of the wireless connection is in any way secure or that any privacy can be protected when using this wireless connection. 3.2 Use of the Foundation Schools wireless network is entirely at the risk of the user and the Foundation is not responsible for any loss of any information that may arise from the use of the wireless connection, or from any loss, injury or damage resulting from use of the wireless connection. 3.3 All users of the Foundation Schools networks are bound by the respective school s computer acceptable use policy. In signing that you agree to the BYOD policy you are agreeing to all of the above cautions and policies as they pertain to non-school devices. 3.4 Students and staff who do not accept the terms of service will not be able to access the school s network. 3.5 Once on the wireless network, all users will have filtered internet access just as they would on a school owned device. 3.6 Use of the device in lesson time is entirely at the discretion of the teacher. If the teacher asks you not to use your device then you must follow those instructions. 3.7 The use of a personal ICT device is not to be a distraction in any way to teachers or students. Personal devices must not disrupt class or Private Study areas in any way. Playing games or other non-school work related activities are not permitted. 3.8 Students shall make no attempts to circumvent the school s network security. This includes setting up proxies and downloading programs to bypass security. 4. The Foundation has the right to take action against anyone involved in incidents of inappropriate behaviour, that are covered in the BYOD Acceptable Use Agreement or school Behaviour Policy, whether in school or out of school (examples would be cyber-bullying, use of images or personal information). 4.1 Students must check their device daily for basic Health and Safety compliance to ensure it is free from defects. Any personal ICT device that has obvious Health and Safety defects should not be brought into school.

4.2 Any failure to comply with this Acceptable Use Policy Agreement, will be subject to disciplinary action. This may include loss of access to the school network / internet, detentions, suspensions, contact with parents and in the event of illegal activities, involvement of the police. 4.3 The School reserves the right to search the content of any mobile or handheld devices on the school premises where there is a reasonable suspicion that it may contain inappropriate material including, but not limited to, those which promote pornography, gambling, violence, bullying or discrimination of any form. 4.4 Students are not to access web sites that promote extremism, radicalisation or terrorism using their device on the Foundation s premises 4.5 Students must not submit or publish personal information about themselves or others (including selfies ) unless part of an approved educational activity. This includes using apps, micro-blogging sites such as Twitter, blogging, social networking, personal web pages, VLE, e-mail systems, SMS, online forums & chat or any other web based public information and collaboration systems and any app service. 4.6 Students must not access, store or share unsuitable or illegal material on any Foundation IT system or their own tablet or personal telephony device. Unsuitable material includes (but is not restricted to) gambling, pornography, promotion of bullying, sexual exploitation, extreme violence or sites inciting hatred of a particular group. Where internet access is gained outside of the school network e.g. via Mobile 3G/4G, the same rules apply in terms of not accessing unsuitable material.

Frequently Asked Questions What personal ICT devices can I use in school? You may use either a laptop, smart phone or tablet computer (ipad, Android tablet) How do I get permission to use a personal ICT device in school? Sign and return the BYOD agreement to your form tutor and return by the specified date so that it can be passed onto the school office. Your return will be recorded on SIMS and ICT services will e-mail you to your school e-mail account, a unique BYOD WiFi pass code, allowing you to use a personal ICT device in school. Can I transfer work from school computers to my personal ICT device? Students may transfer files from the school network to their laptops using a USB pen drive or via the School Portal to work on individual files using compatible software. Students will not be able to access their home drive on the school network directly from their device but the Portal is available for this purpose. Can I physically plug my device into the School Network using a network cable? Students should not plug into the school network using a network cable. Can I use my device as a personal WiFi hotspot or broadcast my own wireless network to allow others to access the internet? Students are not permitted to use their device to broadcast their own SSID or use it as a hotspot so that it can allow others to access the internet by by-passing the Foundation s wireless network while in school. The Foundation cannot permit access to non-filtered services for safety reasons and this includes all wireless services. Any student enabling such a network would be committing a gross breach of trust and would no longer be able to use a personal ICT device in school. Additional sanctions for breaching school rules would also apply. Can I use my personal ICT device in class? Devices may only be used in class with the approval of the class teacher. How do I charge my ICT device at school? Devices should be charged at home. All electrical devices used in school need to be PAT tested so, for Health and Safety reasons, personal devices cannot be charged in school.

Why am I filtered and monitored on my own device? Shouldn t I be able to see what I want to on my own device? The Foundation is providing you with a service that it is committed to making as safe and secure as possible. This is part of our wider duty of care to which all who work in schools are bound to follow. Your device is using the Foundation s wireless network which is filtered and secured according to our specifications. Please note, the BYOD WiFi network is there to help support teaching and learning and not as a recreational tool. Please note: Student access to the internet through the Foundation s wireless network is in a trial state. Changes may have to be made as we evaluate how it is working and it is important to understand that the Foundation has the right to make any necessary changes to how the wireless access works for the best interest and security of pupils and staff in the Foundation. Review History Policy (version 1.0) written by R W Clarkson Approved by...foundation ICT Committee Date.... 10 th March 2014 Reviewed..22 nd October 2015

Bring Your Own Device: Student Agreement Form The Foundation is committed to providing you with safe, reliable and useful ICT resources that will help you make the most of your learning opportunities. As part of this commitment the Foundation is now allowing students to access the respective school wireless network using your own technology (laptop, smart phone, tablet). It should be understood that this element of the Foundation s ICT provision is a privilege extended to students and as such there are rules associated with this Bring Your Own Device (BYOD) initiative that, if broken or abused, will result in that privilege being taken away and school sanctions being applied. This agreement form has been up-dated in accordance with the Government s legislation on safeguarding pupils from exposure to extremism, radicalisation and terrorism and the Foundation s revised ICT Acceptable Use Policy. Please read the following rules relating to the BYOD initiative and sign and return the form confirming your acceptance. (For reference, the full BYOD Policy and the ICT Acceptable Use Policy can be found on the Foundation s website at: http://www.wgsf.org.uk/article/about/policies ). I understand this service is being provided to me to allow me to access learning resources I understand that the Foundation s wireless network is primarily intended for educational use and I will not use it for personal, recreational or social purposes. I understand that any mobile device I bring into school is at my own risk. The school accepts no responsibility for the loss, theft or damage of any phone, laptop, tablet or other device brought into school. I understand that the school will provide me with a unique passcode to allow me to access the internet when in school. I agree that I will never share this passcode with any family member or other student attending any of the schools in the Foundation or any other person. I will not use my device to interfere with, monitor, change or restrict the use of the wireless network by other users (students or staff) or any content belonging to other users. I will not use my device during lesson time unless I have permission from the teacher to do so. I will not use my device to take and / or store or distribute pictures, video recordings or audio recordings of any student or member of staff unless I have their permission to do so. I will not use my device to cause distress or harm to any other student, member of staff or any other person. I will be polite and responsible when I communicate with others, I will not use strong, aggressive, abusive or inappropriate language and I appreciate others may have different opinions.

Continued.. I understand the Foundation has controls in place to protect and prevent unwanted or harmful material coming onto the school wireless network and I will not attempt to bypass the filtering / firewall / security systems that the Foundation has put in place. I will not install or attempt to install programmes of any type on my device that will try to compromise the security of the Foundation network or that of other users. I will not access web sites that promote extremism, radicalisation or terrorism. I will not submit or publish personal information about myself or others (including selfies ) unless part of an approved educational activity. This includes using apps, micro-blogging sites such as Twitter, blogging, social networking, personal web pages, VLE, e-mail systems, SMS, online forums & chat or any other web based public information and collaboration systems and any app service. I will not access, store or share unsuitable or illegal material on any Foundation IT system or your own tablet or personal telephony device. Unsuitable material includes (but is not restricted to) gambling, pornography, promotion of bullying, sexual exploitation, extreme violence or sites inciting hatred of a particular group. Where internet access is gained outside of the school network e.g. via Mobile 3G/4G, the same rules apply in terms of not accessing unsuitable material. I will not use anonymising proxies to circumvent the Foundation s security systems. I understand this is strictly forbidden. I understand that the Foundation has the right to take action against me if I am involved in incidents of inappropriate behaviour of any kind (examples would be cyber-bullying, use of images or personal information). I understand that the Foundation reserves the right to search the content of any mobile or handheld devices on the school premises where there is a reasonable suspicion that it may contain inappropriate material including, but not limited to, those which promote pornography, gambling, violence, bullying or discrimination of any kind. I understand that if I fail to comply with this Acceptable Use Policy Agreement, I will be subject to disciplinary action. This may include loss of access to the school network / internet, detentions, suspensions, contact with parents and in the event of illegal activities, involvement of the police.

Dear Parent/ Carer, ICT including the internet, learning platforms, email and mobile technologies has become an important part of learning in the Foundation We expect all pupils to be safe and responsible when using any ICT. It is essential that pupils are aware of e-safety and know how to stay safe when using any ICT. Pupils are expected to read and discuss this agreement with their parent or carer and then to sign and follow the terms of the agreement. Any concerns or explanation can be discussed with their Form Tutor or Head of Year. (For reference, the full BYOD Policy can be found on the Foundation s website at: http://www.wgsf.org.uk/article/about/policies ). I understand that the Foundation reserves the right to search the content of any mobile or handheld devices on the school premises where there is a reasonable suspicion that it may contain inappropriate material including, but not limited to, those which promote pornography, gambling, violence, bullying or discrimination of any kind. Please return the bottom section of this form to school for filing. Pupil and Parent/ carer signature We have discussed this document and...(pupil name) agrees to follow the Bring Your Own Device rules and to support the safe and responsible use of ICT at WGSF Foundation. Parent/ Carer Signature... Pupil Signature. Form. Date