HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE WEDNESDAY, DECEMBER 11 th, 2013 3:00 P.M. 10405 MERRILL ROAD, HAMBURG, MI 48139 1. CALL TO ORDER The meeting was called to order by Hohl at 3:00 p.m. Roll Call of the Committee: Present: Hohl, Hahn, Menzies Absent: None Also Present: Tony Randazzo, Dave Podvoyski and Brittany Campbell 2. CALL TO THE PUBLIC Hohl opened the call to the public and seeing no response, closed the call to the public. 3. CORRESPONDENCE There was no correspondence to be addressed at this meeting. 4. APPROVAL OF THE AGENDA MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE AGENDA WITH THE ADDITION OF ITEM 7.H. UNDER CURRENT BUSINESS. Unfinished Business: A. Chilson Commons Development Sewer Connection Update B. The Village at Hamburg Sewer/Water Connection Update C. LCWA Information/Updates D. DTE Power Supply Issues E. Septage Receiving Station at WWTP F. Michael Kestly Oak Tree Concerns 4219 Shoreview Ln. Page 1
Page 2 Current Business: A. DPW Monthly Report October & November Statistics B. Brighton Bldg. Co. Sewer Connection Fee Review 6355 Strawberry Lake C. 2014 Meeting Schedule D. Mitchell Building Co. Sewer Connection Agreement 9136 Oneida Way E. Olympia Development Co. Sewer Connection Agreement 8544 Mystic Pines Ct. F. Mitchell Bldg. Co. Sewer Extension Fee Review Indian Hills Subdivision G. Martin Sewer Connection Fee Review 6681 E. M-36 H. Status of Grinder Pump Elevation Report by US Army Corps of Engineers 5. APPROVAL OF MINUTES MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE MINUTES OF THE OCTOBER 9 th, 2013 MUNICIPAL UTILITIES COMMITTEE MEETING AS PRESENTED. 6. UNFINISHED BUSINESS A. Chilson Commons Development Sewer Connection Update. B. The Village at Hamburg Sewer/Water Connection Project Update. C. LCWA Information/Updates. Page 2
Page 3 D. DTE Power Supply Issues. E. Septage Receiving Station at WWTP. Hahn explained that he would like the Township to develop a business plan that would include items such as how much to charge, the steps to get up and running, incremental costs for screening of septage, etc. and how best to roll out the plan, what are the price breaking point for various costs and the Township s investment. Hohl stated that he would first like to see a Pros and Cons before the Township even considers opening a septage receiving station. Randazzo noted that the Township needs to get the WWTP odor under control first before adding a septage receiving station that would increase odor. Hohl also expressed his concerns regarding load testing so that we don t kill the bugs at the WWTP with a hot load that is caustic to the system. Hohl also suggested that the Township may need a separate sludge storage tank to isolate the septage from the main WWTP sludge storage tanks. This would have to be part of the investment costs included in a business plan. Campbell noted that prior to opening a septage receiving station the Township Board would need to pass a Septage Receiving Ordinance and a Septage Receiving Station Operational Plan which are both required by the State. Podvoyski expressed his concerns regarding the difficulties of securing approvals from the State for a septage receiving station with recent changes to grease regulations. Hohl stated that he will work with Randazzo to develop a Pros and Cons list to present to the Utilities Committee to decide once and for all where we go on this issue. F. Michael Kestly Oak Tree Concerns 4219 Shoreview Ln. Hohl forwarded a letter and informational packet to Mr. Kestly explaining the damage that was caused to his Oak tree is most likely Oak Wilt caused when DTE trimmed back the tree from the power lines. Mr. Kestly responded with an email requesting the Township s assistance in getting DTE Energy to cut down and remove the dying tree. MOTION BY HOHL, SUPPORTED BY MENZIES TO NOTE THE SUPERVISOR S LETTER TO THE HOMEOWNER AS RECEIVED AND TO BE FILED. Page 3
Page 4 7. CURRENT BUSINESS A. DPW Monthly Report October & November Statistics. Randazzo noted that there was trouble with storage tank #2 causing the WWTP to be out of compliance on Tuesday, December 10 th. A new load of PAX-14 will help with a shipment to be delivered next week. The product only has a 1-year shelf life and the older inventory may be the cause as the chemical strength has weakened. Podvoyski also noted that there was a mechanical issue which caused a couple of missed decant cycles. They are looking in to an alarm so that the staff can catch this right away if it happens again. Grinder calls were higher in November due to high wind storms and power surges. Podvoyski will compile the report and forward to DTE. MOTION BY MENZIES, SUPPORTED BY HAHN TO NOTE THE DPW MONTHLY REPORT AS RECEIVED AND TO BE FILED AND TO ALSO FORWARD A COPY TO THE TOWNSHIP BOARD AS AN AGENDA ITEM FOR THEIR REVIEW. B. Brighton Bldg. Co. Sewer Connection Fee Review 6355 Strawberry Lake Rd. MOTION BY HOHL, SUPPORTED BY MENZIES TO NOTE THE UTILITIES COORDINATOR S COST REVIEW AND TO CLOSE OUT THE SEWER CONNECTION FILE. C. 2014 Meeting Schedule. Campbell presented the proposed 2014 meeting schedule to the Committee noting that the meetings shall be held on the second Wednesday of the month beginning at 3:00 p.m. unless changed in advance by the Committee. Campbell will have the meeting schedule posted to the Township website for public information. MOTION BY HOHL, SUPPORTED BY HAHN TO ADOPT THE 2014 MEETING SCHEDULE AS PRESENTED WITH THE UNDERSTANDING THAT MEETINGS CAN BE CANCELLED AT THE DISCRETION OF THE UTILITIES COORDINATOR, SUPERVISOR AND UTILITIES DIRECTOR. D. Mitchell Building Co. Sewer Connection Agreement 9136 Oneida Way. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE MITCHELL BUILDING COMPANY SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Page 4
Page 5 E. Olympia Development Co. Sewer Connection Agreement 8544 Mystic Pines Ct. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE OLYMPIA DEVELOPMENT CO. SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. F. Mitchell Bldg. Co. Sewer Extension Fee Review Indian Hills Subdivision. Pursuant to Township policy Campbell noted that she completed the sewer extension fee review for the services provided by OHM and has determined that a balance of $10.75 is due to the Mitchell Building Company as excess engineering review fees paid to the Township. MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE ENGINEERING REVIEW FEE PAYMENT REFUND IN THE AMOUNT OF $10.75 AND TO REQUEST THE DIRECTOR OF UTILITY SERVICES TO ISSUE THE PURCHASE ORDER PURSUANT TO THE POLICIES AND PROCEDURES FOR SEWER REFUNDS CONTINGENT UPON THE FUNDS AVAILABILITY WITHIN THE ENTERPRISE FUND BUDGET. G. Martin Sewer Connection Fee Review 6681 E. M-36. MOTION BY HOHL, SUPPORTED BY HAHN REQUESTING THE ACCOUNTING DEPARTMENT TO INVOICE BRETT MARTIN IN THE AMOUNT OF $400.00 FOR ADDITIONAL SEWER INSTALLATION AND CONSTRUCTION CHARGES AS OUTLINED IN THE SEWER CONNECTION AGREEMENT. H. Status of Grinder Pump Elevation Report by US Army Corps of Engineers. Hahn explained that he has been in contact with Mary Weidel with the US Army Corps of Engineers and that she would like to meet with more people to talk about flood warnings, etc. Hahn noted that the Township already has all of this and Brenda has provided it to Ms. Weidel. Hahn explained that Weidel offered to complete a model of the Huron River to provide a report mapping out potential grinder pump flooding at the different stages of elevation of the river. Hohl suggested that if Weidel doesn t want to do that then the Township should let her know that we are not interested in flood warnings. Page 5
Page 6 MOTION BY HAHN, SUPPORTED BY HOHL TO REQUEST THE SUPERVISOR TO CONTACT MARY WEIDEL OF THE U.S. ARMY CORPS OF ENGINEERS TO DISCUSS THE ISSUE AND DETERMINE THE STATUS OF THE GRINDER PUMP ELEVATION REPORT PROJECT. 8. CALL TO THE PUBLIC Seeing no requests to address the Sewer Committee, Hohl closed the call to the public. 9. INFORMATIONAL/EDUCATIONAL MATERIAL There was no information and/or educational material available for this meeting. 10. ADJOURNMENT MOTION BY HOHL, SUPPORTED BY MENZIES TO ADJOURN THE MEETING. The meeting was adjourned at 3:38 p.m. The foregoing is considered to be a true and accurate record of all items discussed. If any discrepancies or inconsistencies are noted, please contact the writer immediately. Respectfully submitted, Brittany K. Campbell Hamburg Township Utilities Coordinator Page 6