4Banking - Guide. Ver. 2.0 - March 2014 Basic Bio-Banking Box ---User Manual --- + + Provette CryoGen Scanner Software 1
Index Indice ********************************************************** I Quick Starting Guide pag. 3 II Backup Solution pag. 4 III Recommended operating procedure pag. 6 IV Scanner international keyboard config pag. 8 V Samples Quick, Orientation documents pag. 12 VI Samples Quick 2.0 Manual pag. 15 VII Cordless Scanner pag. 32 VIII CryoGen Boxes with linear Barcode pag. 34 I Guida rapida all avvio pag. 3 II Soluzioni di Backup pag. 5 III procedura operativa consigliata pag. 7 IV Configurazione Scanner per la tastiera internazionale pag. 8 V Sample Quick Guida Rapida pag. 12 Sample Quick Manuale per l uso VI (solo in lingua inglese) pag. 15 VII Scanner Cordless pag. 33 VIII Cryogen Box con codice a barre lineare pag. 35 2
Quick Start Guide Guida rapida ********************************************************** 1 Connect the USB scanner to the PC or notebook. The installation is automatic on windows PC; just wait the installation complete message on the screen. 1 Collegare lo scanner USB al PC o notebook. L installazione è automatica su PC Windows, basta attendere il messaggio installazione completa sullo schermo. 2 Insert CD (or unpack the downloaded zip folder) on your PC and launch Setup.exe. Follow the instruction on the screen for software installation. 2 Inserire il CD (o scompattare la cartella zip) sul PC e lanciare Setup.exe. Seguire le istruzioni sullo schermo per l installazione del software. 3 The manual of the software Sample is included on the program; if the database is blank, there is information/guidance for what to do for every feature 3 Il manuale del software Sample Quick è incluso nel programma, se il database è vuoto, ci sono le informazioni / indicazioni su cosa fare passo per passo. 3
**************************************************************** IMPORTANT NOTICE **************************************************************** Preserve your data Backup solution Please make sure to save your data with a daily backup, we suggest to use an external backup drive. Samples Quick can be programmed to export and save the data daily. We suggest a file history backup system, backing up the Samples Quick database directly. How to backup: - on file menu, choose Option - on General form, activate Backup Samples - set a backup Interval in Days - set a Backup Path - You can also click on Backup Now to do an instant Backup Backup files, saved with the date in the file s name 4 *************************************************************** we do not assume any responsibility in case of data loss ***************************************************************
**************************************************************** AVVERTENZA IMPORTANTE **************************************************************** Preserva i tuoi dati soluzioni di Backup Consigliamo caldamente di effettuare un backup giornaliero, suggeriamo che venga effettuato su disco esterno. Il software Samples Quick può essere programmato per esportare e salvare i dati automaticamente ogni giorno e mantenere la storicità dei salvataggi. Come eseguire il backup: - nel menu file, scegliere Option - nella scheda General attivare l opzione Backup Samples - selezionare l intervallo di giorni per il backup - selezionare il percorso dove salvare il backup - puoi anche cliccare su Backup Now per un backup istantaneo Files di backup, vengono salvati automaticamente con la data all interno del nome file *************************************************************** non ci assumiamo nessuna responsabilità in caso di perdita di dati *************************************************************** 5
Recommended operating procedure for the registration of the sample ********************************************************** a. Set your personalized Tracking Tags b. Read the Barcode tube s c. Load sample s data on the Sample Quick software d. Save the sample in the Sample Quick software on the chosen position inside the box e. Put the sample inside the tubes f. Put the tube in the chosen position of box (point 4) g. Proceed with container s storage a b c 6
Procedura consigliata per la registrazione del campione ********************************************************** a. Impostare i propri Tracking Tags personalizzati b. Leggere il Barcode della provetta c. Inserire nel software Sample Quick i dati relativi al campione d. Salvare il campione nel software Sample Quick nella posizione prescelta all interno del contenitore e. Inserire il campione nella provetta f. Inserire la provetta nella posizione prescelta del contenitore (punto d). g. Procedere con lo stoccaggio del contenitore d e f 7
International Keyboard By default the SG20T uses a North American keyboard layout. Use these configuration bar codes to select the keyboard for your country. Simply scan the barcode relative to your country. Tastiera Internazionale Di default lo scanner SG20T utilizza un layout di tastiera nordamericano. Utilizzare questi codici a barre di configurazione per selezionare la tastiera per il vostro paese. E sufficiente eseguire la scansione del codice a barre relativo al vostro paese. 8
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Welcome to Samples Quick! Use this document to get setup and oriented with Samples software. You can find this guide under the application menu. Just look for the icon. 1. Register Samples license 2. Add tracking tags 3. Add a sample Sample Quick Guida Rapida Utilizza questa guida per la configurazione e per orientarti con il software Sample Quick. Puoi trovare questa guida sotto il menu delle applicazioni. Basta cercare l icona. 1. Registra la licenza fornita con il software 2. Aggiungi i tracking tags 3. Aggiungi un campione 12
1. Register Samples license Unlicensed versions of Samples are limited to 2 racks or 200 samples. Open Samples software b. Click the Application Menu and select Register. c. Select I need a license file. d. Enter the Serial Number and your email address. e. The Samples Quick license file will be emailed to you. Download it to your computer. f. In the Install License File page, click Browse. Find the license file and click Install. 1. Registra la licenza fornita con il software La versione non registrate del software Sample Quick consente il salvataggio di 2 rack o 200 campioni. a. Apri il Software Sample Quick b. Clicca sul menu applicazioni e seleziona Register. c. Seleziona I need a license file d. Inserisci il numero di serie e il tuo indirizzo email. e. La licenza del Software Sample Quick verrà inviata per email. Scaricala sul tuo computer. f. Nella pagina di installazione del file di licenza, fare clic su Browse. Trova il file di licenza e clicca su Install. 13
2. Add tracking tags 2. Add tracking tags a. Click Tracking Tags b. Click Add c. Enter a tag name a. Click Tracking Tags b. Click Add c. Enter a tag name. 2. Add tracking tags 2. Aggiungi i tracking tags a. Clicca tracking tags b. Clicca Add c. Inserisci un tag name. 3. Add a sample a. Click Tracking Tags b. Click Add c. Enter a tag name. 3. Add a sample a. To add a sample, click Add: 3. Aggiungi un campione a. Click Tracking Tags b. Click Add c. Enter a tag name. a. To add a sample, click Add: b. Type in a Sample Name or Barcode. or Barcode. c. Add information that applies to the sample, such as Storage Information and c. Add Tracking information Tags. that applies to the sample, such as Storage Information and 3. Add a 3. sample Add a sample Tracking Tags. a. Per aggiungere un campione, clicca su Add : a. To add a sample, a. To click add Add: a sample, click Add: b. Digita il nome del campione o il codice a barre. c. Aggiungi le informazioni relative al campione, come per esempio le informazioni di stoccaggio Storage information e le Tracking Tags. b. Type in a Sample b. Type Name in or a Barcode. Sample Name or Barcode. c. Add information c. that Add applies information to thethat sample, applies such to the as Storage sample, Information such as Storage and Information and Tracking Tags. Tracking Tags. 14
Sample Quick 2.0 User Manual ********************************************************** 1. Getting Started Samples is a software management tool to help keep your samples organized. It allows information to be recorded about entire rack and individual samples. Samples will streamline your workflow by providing an organized storage system to track and maintain your samples. 1. Getting Started All information that you enter into Samples is searchable. You can export and import sample Samples is a software management tool to help keep your samples organized. It allows information to be information to share with your colleagues, or give direct access to your inventory with a server recorded about entire rack and individual samples. Samples will streamline your workflow by providing an organized system. storage system to track and maintain your samples. All information that you enter into Samples is searchable. You can export and import sample information to share with your colleagues, or give direct access to your inventory with a server system. 1.1. Getting Started with Samples 1.1. Getting Started with Samples In a typical workflow you add samples to the inventory via a scanner, a file import or manually and In then a typical add workflow customized you add tracking samples tags to that the inventory are unique via a to scanner, your lab a file (Figure import 1.1). or manually Samples and supports then add using customized tracking tags that are unique to your lab (Figure 1.1). Samples supports using spreadsheet files spreadsheet files (comma-separated value or.csv files). (comma-separated value or.csv files). Figure 1.1 Typical workflow to create a sample inventory. Figure 1.1 Typical workflow to create a sample inventory. Tracking tags are helpful ways to organize your data. Some examples include: an expiry date, volume, molecular weight, freezing point or where the sample was purchased from. These can be applied to all samples in a rack or to individual samples. Tracking tags are helpful ways to organize your data. Some examples include: an expiry date, volume, molecular weight, freezing point or where the sample was purchased from. These can be Racks in your inventory are easy to find because the physical location can be recoded, including the: shelf, freezer, applied fridge, to all incubator, samples room, in a rack building or to or a individual special detail samples. that is custom in your workflow. You can even leave notes for samples or racks. Racks in your inventory are easy to find because the physical location can be recoded, including the: shelf, freezer, fridge, incubator, room, building or a special detail that is custom in your workflow. You can even leave notes for samples or racks. 15
1.2. Installing Samples To install Samples, run the Setup.exe file from the Samples folder. Figure 1.2 - Welcome to Samples Setup Wizard Read through the license agreement and check off if you agree. Figure 1.3 - Samples license agreement 16
Choose a Typical or Complete Installation type: Choose the folder in which to install Samples: Figure 1.4 Samples installation types Samples has been installed on your computer: Figure 1.5 - Choose an install location Figure 1.6 - The Samples setup is complete 17
2. Registering Samples Unlicensed versions of Samples are limited to 2 racks or 200 samples and have restricted functionality. Demo licenses are available for a 30 day trial with a complete package of functions. To register Samples, click the Application Menu and select Register. Then select I need a license file and proceed to enter the Serial Number and your email address. The Samples Quick license file will be emailed to you. Download it to your computer. In the Install License File page, click Browse. Find the license file and click Install. If you want to deactivate this copy of Samples you can select Deactivate. This action will return the Samples application to the unlicensed version. The license file can only be applied to one copy of Samples at a time. 3. Sample Inventory In the Sample Inventory, you can add, edit, remove and archive racks of samples. Additional information about samples can be managed through user-customizable tracking tags. Some examples of tracking tags include: an expiry date, volume, molecular weight, freezing point or where the sample was purchased from. These can be applied to all samples in a rack or to 3. Sample Inventory individual samples. In the Sample Inventory, you can add, edit, remove and archive racks of samples. Additional information about samples can be managed through user-customizable tracking tags. Some examples of tracking tags include: an expiry date, volume, molecular weight, freezing point or where the sample was purchased from. These can be applied to all samples in a rack or to individual samples. The Inventory is also searchable. The Inventory is also searchable. Rack properties (box, freezer, room etc) and tracking tags (cell type, endotoxin, frozen date etc) are Rack properties (box, freezer, room etc) and tracking tags (cell type, endotoxin, frozen date etc) are also visible also visible in in this view (Figure (Figure 3.1). 3.1). Figure 3.1 An overview of Samples features such as the application menu, and racks. Expand or collapse racks to show or hide samples using the + and buttons as in Figure 3.2. 18 Figure 3.2 This rack has been collapsed.
3.1. Adding a Sample 3.1. Adding a Sample To add a single sample, click the Add Sample button, as shown in Figure 3.3. To add a single sample, click the Add Sample button, as shown in Figure 3.3. 3.1. Adding a Sample To add a single sample, click the Add Sample button, as shown in Figure 3.3. Figure 3.3 Add Sample button in the Ribbon bar. This will open a window as shown in Error! Reference source not found.. At least one of Sample or Barcode ust be entered and unique to the inventory. Other fields such as color, description, tracking tags and storage information are optional. This will open a window as shown in Error! Reference source not found.. At least one of Sample or Barcode ust be entered and unique to the inventory. Other fields such as color, description, tracking Figure 3.3 Add Sample button in the Ribbon bar. tags and storage information are optional. This will open a window as shown in Error! Reference source not found.. At least one of Sample or Barcode ust be entered and unique to the inventory. Other fields such as color, description, tracking tags and storage information are optional. Figure 3.4 Adding a sample. Figure 3.4 Adding a sample. 19
3.2. Editing Samples and Racks Select a 3.2. sample Editing and Samples click Edit and Sample Racksto change details about a single sample. Select multiple samples Select using a sample the Shift and click or Edit Ctrl Sample keys to change make details the about same a single changes sample. to Select all selected multiple samples. using Tracking the Shift or Ctrl keys to make the same changes to selected samples. Tracking tags and other properties can tags and other properties can be changed for all samples selected as in Figure 3.5. be changed for all samples selected as in Figure 3.5. Figure 3.5 - Editing a sample. Select a rack and click Edit Rack to change the physical location of the rack (Figure 3.6). 3.3. Removing Samples and Racks Figure 3.6 The Rack Information Window. Select a sample and click Remove Sample to delete the sample from the inventory. Select multiple samples using the Shift or Ctrl keys to remove all selected samples. This action will be permanent and irreversible. Similarly, select a rack and click Remove Rack to delete it from the inventory. An alternative to removing samples is to move them to the Used Samples Filter (Section 5). An alternative to removing racks from the inventory is to move them to the Rack Archive (Section 6). 20
4. Tracking Tags 4. Tracking Tags The Samples application provides for standard storage information (such as freezer, room, building) for racks. These edited after the rack is added to the inventory. In addition, you can add custom 4. 4. Tracking Tags tracking tags. Tracking tags are helpful ways to organize your data. Some examples include: volume, molecular weight, freezing point or where the sample was purchased from. The Samples application provides for standard storage information (such as freezer, room, building) for racks. These edited after the rack is added to the inventory. In addition, you can add custom tracking tags. Tracking tags are helpful ways to organize your data. Some examples include: volume, molecular weight, freezing point or where The Samples application provides for standard storage information (such as freezer, room, building) for racks. The Samples the sample application was purchased provides from. for standard storage information (such as freezer, room, building) for racks. These edited after the rack is added to the inventory. In addition, you can add custom tracking tags. Tracking These tags edited are helpful after ways the to rack organize is added your data. to the Some inventory. examples In addition, in the bar will open the Tracking include: Tag volume, you can window. molecular add custom weight, tracking freezing tags. point or Tracking Clicking tags where are Tracking the helpful sample ways Tags was to purchased in organize the Ribbon from. your data. bar will Some open examples the Tracking include: Tag volume, window. molecular weight, freezing point or where the sample was purchased from. Clicking Tracking Tags in the Ribbon bar will open the Tracking Tag window. Clicking Tracking Tags in the Ribbon bar will open the Tracking Tag window. Figure 4.1 - Ribbon with the Tracking Tags button. Figure 4.1 - Ribbon with the Tracking Tags button. Click Click Add Add and and and enter enter enter in a tag name: in a tag in a name: tag Figure name: 4.1 - Ribbon with the Tracking Tags button. Click Add and enter in a tag name: Figure 4.2 - Adding a Text Tag Figure 4.2 - Adding a Text Tag A summary of all of the tracking tags added is displayed in the Tracking Tag window (Figure 4.3). Tags can be summary edited by double of all of clicking the tracking or by selecting tags added and using is displayed the Edit button. in the Tracking tags Tag can window also be removed, (Figure 4.3). as long Tags can be A edited summary as they by double are of not all associated clicking of the or tracking with by any selecting sample tags and or added rack. using is the displayed Edit button. in the Tracking Tracking tags Tag can window also be removed, (Figure 4.3). as long Figure 4.2 - Adding a Text Tag Tags as they can are be not edited associated by double with any clicking sample or or by rack. selecting and using the Edit button. Tracking tags can also A summary be removed, of all of as the long tracking as they tags are added not is associated displayed in with the any Tracking sample Tag or window rack. (Figure 4.3). Tags can be edited by double clicking or by selecting and using the Edit button. Tracking tags can also be removed, as long as they are not associated with any sample or rack. Figure 4.3 Several tracking tags have been added to the inventory. Figure 4.3 Several tracking tags have been added to the inventory. Figure 4.3 Several tracking tags have been added to the inventory. 21
5. Used Samples If a sample has been fully used up, it can be removed from the inventory or moved it to the Used Samples 5. Used Filter. The Samples advantage of the latter option is that the sample record, its tags and notes will remain stored in your database. If a sample has been fully used up, it can be removed from the inventory or moved it to the Used Samples Filter. The advantage of the latter option is that the sample record, its tags and notes will remain stored in your database. To move 5. Used samples Samples to Used Samples Filter, select one or more samples and click Move to Used (Figure To move 5.1). samples to Used Samples Filter, select one or more samples and click Move to Used (Figure 5.1). If a sample has been fully used up, it can be removed from the inventory or moved it to the Used Samples Filter. The advantage of the latter option is that the sample record, its tags and notes will remain stored in your database. To move samples to Used Samples Filter, select one or more samples and click Move to Used (Figure 5.1). Figure 5.1 Move samples from the Inventory to the Used Filter. To display all of the used samples, click on Used. The name, barcode and original owner are displayed (Figure 5.2). To display all of the used samples, click on Used. The name, barcode and original owner are displayed (Figure 5.2). Figure 5.1 Move samples from the Inventory to the Used Filter. To display all of the used samples, click on Used. The name, barcode and original owner are displayed (Figure 5.2). Figure 5.2 - A list of samples in the Used Samples View Figure 5.2 - A list of samples in the Used Samples View 22
6. Rack Archive Racks that are no longer being used regularly can be moved from the central Inventory View to the Rack Archive, while maintaining all of their information. Instead of permanently removing a rack from 6. the Rack inventory, Archiveracks and their data can be stored without getting in the way of current projects. Racks that are no longer being used regularly can be moved from the central Inventory View to the Rack Archive, 6. Rack while maintaining Archiveall of their information. Instead of permanently removing a rack from the inventory, racks and their data can be stored without getting in the way of current projects. Racks that are no longer being used regularly can be moved from the central Inventory View to the Rack Archive, To archive while a rack, maintaining select it all and of click their Move information. to Archive Instead (Figure of 6.1). permanently removing a rack from the inventory, racks and their data can be stored without getting in the way of current projects. To archive a rack, select it and click Move to Archive (Figure 6.1). To archive a rack, select it and click Move to Archive (Figure 6.1). Figure 6.1 - Archiving a rack. Click on Click Rack on Rack Archive in in the ribbon to view to racks view that racks have been that archived. have The been rack archived. Cell Stocks now The appears rack in Cell Stocks now Figure 6.1 - Archiving a rack. the Rack Archive. appears in the Rack Archive. Click on Rack Archive in the ribbon to view racks that have been archived. The rack Cell Stocks now appears in the Rack Archive. Figure 6.2 Showing archived racks. Figure 6.2 Showing archived racks. To move a rack from the Rack Archive back to the Inventory View, select it and then click Move to Inventory (Figure 6.3). To move a rack from the Rack Archive back to the Inventory View, select it and then click Move to Inventory (Figure 6.3). Figure 6.3 Moving archived racks to the Inventory. 23
7. Search The 7. ability Search to search sample inventory is a major feature of the Samples application. This feature is one of the key advantages of using Samples. The ability to search sample inventory is a major feature of the Samples application. This feature is one of the key advantages of using Samples. 7. To perform Searcha search in the inventory, click the Search button. To perform a search in the inventory, click the Search button. The ability to search sample inventory is a major feature of the Samples application. This feature is one of the key advantages of using Samples. 7. Search To The perform ability a search to search in the sample inventory, inventory click is the a major Search feature button. of the Samples application. This feature is one of the key advantages of using Samples. To perform a search in the inventory, click the Search button. Figure 7.1 - The Search button in the ribbon. Search by typing into the text box or add additional criteria using the Advanced Search Options, as shown in Figure 7.2 and Figure 7.5. Search by typing into the text box or add additional criteria using the Advanced Search Options, as shown in Figure 7.2 and Figure 7.5. Figure 7.1 - The Search button in the ribbon. Search by typing into the text box or add additional criteria using the Advanced Search Options, as shown in Figure 7.2 and Figure 7.5. Figure 7.1 - The Search button in the ribbon. Search by typing into the text box or add additional criteria using the Advanced Search Options, as shown in Figure 7.2 and Figure 7.5. Figure 7.2 - The search box with the expandable Advanced Search Options. As a default, the sample, barcode and rack location will be returned in the search, as shown in Figure 7.3 Figure 7.2 - The search box with the expandable Advanced Search Options. As a default, the sample, barcode and rack location will be returned in the search, as shown in Figure 7.3 As a default, the sample, barcode and rack location will be returned in the search, as shown in Figure 7.2 - The search box with the expandable Advanced Search Options. Figure 7.3 As a default, the sample, barcode and rack location will be returned in the search, as shown in Figure 7.3 Figure 7.3 - A sample inventory search result. Figure 7.3 - A sample inventory search result. Figure 7.3 - A sample inventory search result. 24
These can be customized by right clicking on the headers and selecting what is most relevant results can show any of the items in Figure 7.4 including the tracking tags, and rack location p These can be customized by right clicking on the headers and selecting what is most relevant to you. The search results can show any of the items in Figure 7.4 including the tracking tags, and rack location properties. Once a search is made, it is saved (as indicated by the star in Figure 7.5), and clicking the star will launch the window to list all the searches made. The advanced search options allow the user to filter and search through parts of the sample inventory. Figure 7.4 - Right click to customize the search header. Once a search is made, it is saved (as indicated by the star in Figure 7.5), and clicking the star w Figure 7.4 - Right click to customize the search header. window to list all the searches made. The advanced search options allow the user to filter and s parts of Once the sample a search inventory. is made, it is saved (as indicated by the star in Figure 7.5), and clicking the sta window to list all the searches made. The advanced search options allow the user to filter and parts of the sample inventory. Sample Properties include the sample name, barcode and description Tracking Tags are the custom tags added to each rack or sample Archived Samples are samples which are now in the Rack Archive View Figure 7.5 Advanced search options for searching sample inventory. Sample Figure 7.5 Advanced search options for searching sample inventory. Rack searches Properties can are be physical exported properties in a comma-separated of the rack s location value such (.csv) as room file and by clicking building the Ex action will launch Rack Properties the export are window. physical properties of the rack s location such as room and building Rack Properties are physical properties of the rack s location such as room and building Sample Properties include the sample name, barcode and description Tracking Tags are the custom tags added to each rack or sample Archived Samples are samples which are now in the Rack Archive View Sample searches can be exported in a commaseparated value (.csv) file by clicking the Export button. This action will launch the export window. Figure 7.6 Exporting a search to a comma separate value file (.csv). Click Browse to select a file location to name and save the exported search file. The default sample search will find archived samples, which you can exclude from the both export. The exported file can be opened with a text editor, or a spreadsheet program such a Click Browse to select a file location to name and save the exported search file. The default sample search will find archived samples, which you can exclude from the both search and the export. The exported file can be opened with a text editor, or a spreadsheet program such as Microsoft Excel. 25
8. Importing and Exporting Files Sample inventory can be imported from simple and custom csv files, from DataPaq scanner files and from Samples backup files. 8.1. Importing Files 8.1.1. A Simple CSV Sample Import If you would like to import a simple list of sample names and their barcode, you can use a csv file with the following formatting: Name, Barcode sample #1, 0022239 sample #2, 0022240 sample #3, 0022241 sample #4, 0022242 Note: the first row must be the headings Name and Barcode, typed exactly as shown. Once the samples are imported to your inventory, you can add other metadata and tags within Samples. However, if you already have an inventory tracking file with multiple columns and many characteristics (metadata), then use the csv import template as described in the next section. 8.1.2. Create a Custom.CSV Import Template This template allows for an easy way to upload your inventory and associated metadata into Samples, with minimal data entry. To import a customized.csv file into Samples, follow these steps: 1. Create customized tracking tags that describe your data (Section 4) 2. Create an import template 3. Copy your data into the template and import the file Once your Samples inventory contains all of your tracking tags (step 1 above is complete), go to the application menu, choose Import and then Create Import Template as in Figure 8.1. Figure 8.1 - Create a csv import template file 26 The first screen of the import template wizard is an instructions summary. Click Next.
Figure 8.1 - Create a csv import template file The first screen of the import template wizard is an instructions summary. Click Next. Figure 8.2 - Welcome to the import template wizard This is the first step in which you select the sample information you want your import to contain. These are general properties of your samples such as the rack name and their position in the rack as well as ownership of the samples. Barcode, Rack Name, Row and Column are mandatory while the remaining properties are optional. Row: alphanumeric Column: numeric e first step in which you select the sample information you want your import to contain. These are roperties of your Name: samples sample such as the name rack name and their position in the rack as well as ownership of les. Description: any special notes to be associated with the sample Sample Owner: the Samples account user name that owns the sample Color: hexidecimal notation, Rack Name, Row and Column are mandatory while the remaining properties are optional. hanumeric numeric ample name ion: any special notes to be associated with the sample Select properties to add to your template and click Next. Owner: the Samples account user name that owns the sample exidecimal notation operties to add to your template and click Next. Select from any tags in your inventory: Figure 8.3 Select the sample information for the csv import template Figure 8.4 - Selec the tracking tags you want to import After selecting general properties of the samples and tracking tags, you can re-order the column headers by dragging dropping. Click Finish and then choose a location to save the template. 27
Figure 8.4 - Selec the tracking tags you want to import After selecting general properties of the samples and tracking tags, you can re-order the column headers by dragging and dropping. Click Finish and then choose a location to save the template. Figure 8.5 - Drag and drop the column headers to re-order them in the template 8.1.3. DataPaq Scanner File Import If you have the Ziath DataPaq scanner, you can import DataPaq Scanner Files. These files are the data files created by running a Ziath sample scanner. 8.1.3. DataPaq Scanner File Import 8.1.4. Import Samples Backup If you have the Ziath DataPaq scanner, you can import DataPaq Scanner Files. These files are the data files created by running a Ziath sample scanner. If you would like to upload an earlier backup copy of your inventory, go to the application menu, 8.1.4. click Import on Import Samples and then Backup Samples Backup File. Choose the.samples the file from your computer. Your inventory will be updated: any deleted racks or used samples will be added back to your If you would like to upload an earlier backup copy of your inventory, go to the application menu, click on Import and inventory. then Samples Backup File. Choose the.samples the file from your computer. Your inventory will be updated: any deleted racks or used samples will be added back to your inventory. Figure 8.6 - Import a Samples backup file. 28
8.2. Exporting files Sample s inventory can be exported to a comma separated value file (.csv) or as a Samples backup file. 8.2. Exporting files 8.2.1. Export Samples Inventory Sample s inventory can be exported to a comma separated value file (.csv) or as a Samples backup file. To 8.2.1. export Export the inventory, Samples go Inventory the application menu, click on Export and choose CSV Sample Export as in Figure 8.9. To export the inventory, go to the application menu, click on Export and choose CSV Sample Export as in Figure 8.9. The first screen of the export template wizard is an instructions summary. Click Next. The first screen of the export template wizard is an instructions summary. Click Next. Figure 8.7 - Welcome to the samples export wizard Next, select whether you want to export all of the samples in the inventory, include archived samples or just export the selected samples. Figure 8.8 - Select the samples that you want to export The remaining steps of the exporter involve selecting the general sample properties (owner, The remaining steps of the exporter involve selecting the general sample properties (owner, position in the rack, position etc) and tracking the rack, tags etc) to export. and tracking These steps tags are to export. identical These to the way steps an are import identical template to the is made. way an See import Figure 8.3 to Figure 8.5 for step by step instructions. template is made. See Figure 8.3 to Figure 8.5 for step by step instructions. 29
8.2.2. Backup Samples To create a backup of your Samples inventory, go to the application menu, click on Export Samples as in Figure 8.9. You can set the frequency at which your database will automatic choosing Options under the application menu, as in Figure 9.3. To create a backup of your Samples inventory, go to the application menu, click on Export and choose Backup Samples as in Figure 8.9. You can set the frequency at which your database will automatically backup by choosing Options under the application menu, as in Figure 9.3. 9. The Application Menu Figure 8.9 - Backup Samples to a file 9. The Application Menu The Application menu is the ball like icon in the top left corner. It allows you to do more registering the product (see Section 2), importing and exporting (Section 8), giving feed the user manual. The Application menu is the ball like icon in the top left corner. It allows you to do more global actions that like registering the product (see Section 2), importing and exporting (Section 8), giving feedback and looking through the user manual. 9.1. Help 9.1. Help Figure 9.1 The application menu. Clicking the Help button will launch this manual in the default XPS viewer. Clicking the Help button will launch this manual 9.2. in About the default Samples XPS viewer. 9.2. About Samples The About button will show a window detailing your current version of Samples and a l Software website, the developers of Samples. If you purchased Samples through a distributor, their logo and website will also be disp The About button will show a window detailing your current version of Samples and a link to the Scimatic Software website, the developers of Samples. If you purchased Samples through a distributor, their logo and website will also be displayed. 30
9.3. Giving Feedback We strongly encourage and appreciate your feedback about Samples. This can be in the form of a general comment, a bug report, a new feature request or to report a program crash (Figure 9.2). Attaching a log file will send us a history of your actions in your copy of Samples. Your log file is used internally to help diagnose any issues with the Samples application and help improve its 9.3. Giving Feedback function. We strongly encourage and appreciate your feedback about Samples. This can be in the form of a general comment, a bug report, a new feature request or to report a program crash (Figure 9.2). If you have Microsoft Outlook set up, you can write the message directly and then click Send. Alternatively, please send us your feedback at feedback@scimatic.com. Attaching a log file will send us a history of your actions in your copy of Samples. Your log file is used internally to help diagnose any issues with the Samples application and help improve its function. If you have Microsoft Outlook set up, you can write the message directly and then click Send. Alternatively, please send us your feedback at feedback@scimatic.com. 9.4. Options Figure 9.2 Sending feedback about Samples. If Samples has been set up to be used on a single computer, Options will look like Figure 9.3.These options 9.4. allow Options you to set the interval of creating a backup file and choose a location where the backup will be saved. See sections 8.2.2 for creating a Backup Samples file and 8.1.4 for the Import If Samples has been set up to be used on a single computer, Options will look like Figure 9.3.These options Samples Backup. allow you to set the interval of creating a backup file and choose a location where the backup will be saved. See sections 8.2.2 for creating a Backup Samples file and 8.1.4 for the Import Samples Backup. Figure 9.3 Options for Samples in Single System mode. 31
****************************************************************** Distance or wires problems? You can try our wireless solution: Cordless Scanner and Bluetooth Base Station ****************************************************************** Maximum distance covered, about 20 meters The Cordless Scanner is a general purpose handheld scanner. The Scanner is lightweight, ergonomically designed, and uses a Bluetooth radio for RF communications. The Bluetooth base station is used to charge your scanner and connect it to a non-bluetooth host. Optional Accessories ********************************************************** Desktop Adjustable Stand Flexible Stand Desktop/Wall Mount 32
****************************************************************** Problemi con i fili o le distanze? La soluzione senza-fili Scanner Cordless e Base Bluetooth ****************************************************************** Massima distanza coperta, di circa 20 metri Scanner senza fili leggero e con impugnatura ergonomica. Utilizza un sistema Radio Bluetooth per trasmettere il segnale. La base Bluetooth viene utilizzata per ricaricare lo scanner e collegarlo ad un pc non-bluetooth Accessori Opzionali ********************************************************** Supporto regolabile da Banco Supporto Flessibile Attacco da Muro 33
CryoGen Boxes with linear Barcode New CryoGen Boxes with 1D linear barcode, suitable for automatic storage. Ideal for Code 128A on the rack side In Polycarbonate To be used at temperatures as low as -196 C (not indicated for use in the liquid phase of nitrogen) Autoclavable at 121 C during 20 minutes CE-IVD marked 1. Barcode code 128A readable with the most common barcode readers 2. Numerical grid both on lid and bottom 3. Frosted area for easy writing 4. Vial-picker for vial removal, supplied with each inner pack 5. Coloured grid joined to the bottom (for 25 and 81 CryoGen Boxes) Numerical bottom grid for 25, 81 and 100 CryoGen Boxes Possibility to order separately Ref. Description Conf.pcs BSM58025 Plates in PC numered 1-25 10 BSM58081 Plates in PC numered 1-81 10 BSM580100 Plates in PC numered 1-100 10 CryoGen Box 25 pad printed grid lid for 1-2 ml tubes, external and internal cap CryoGen Box 81 LOW pad printed grid lid for 1-2 ml tubes, external and internal cap CryoGen Box 81 HIGH pad printed grid lid for 3-4 - 5 ml tubes external cap, and 5 ml internal cap CryoGen Box 100 pad printed grid lid for 1-2 ml tubes, internal cap Ref. Grid Color Dim. mm BSM58025B1D/AZ light blue 76x76x52 BSM58025B1D/RO red 76x76x52 BSM58025B1D/V green 76x76x52 BSM58025B1D/G yellow 76x76x52 34 Ref. Grid Color Dim. mm BSM58061B1D/AZ light blue 132x132x52 BSM58061B1D/RO red 132x132x52 BSM58061B1D/V green 132x132x52 BSM58061B1D/G yellow 132x132x52 Ref. Grid Color Dim. mm BSM58071B1D/AZ light blue 132x132x94 BSM58071B1D/RO red 132x132x94 BSM58071B1D/V green 132x132x94 BSM58071B1D/G yellow 132x132x94 Ref. Color Dim. mm BSM581001D/B white 132x132x52
CryoGen Box con Barcode Nuovi CryoGen Box con codice a barre 1D lineare, adatti per l archiviazione automatica. Ideale per il Code 128A laserato sul lato In policarbonato Può essere utilizzato a temperature fino a -196 C (non indicato per l uso nella fase liquida di azoto) Autoclavabili a 121 C per 20 minuti Marcati CE-IVD 1. Barcode Codice 128A leggibile con i più comuni lettori di codici a barre 2. Griglia numerica sia sul fondo che sul coperchio 3. Area sabbiata per una facile scrittura 4. Vial-picker per la rimozione dei tubi, fornito con ogni confezione interna 5. Incastro tra griglia colorata e base (per il CryoGen Box 25 e 81 posti) Le griglie numeriche da inserire sul fondo dei CryoGen Box 25, 81 e 100 posti, possono essere ordinate separatamente Ref. Descrizione Conf.pz BSM58025 Griglie trasparenti in PC numerate 1-25 10 BSM58081 Griglie trasparenti in PC numerate 1-81 10 BSM580100 Griglie trasparenti in PC numerate 1-100 10 CryoGen Box 25 Numeri stampati sul coperchio e sulla griglia per tubi da 1-2 ml, tappo interno ed esterno Conf. 8 pz CryoGen Box 81 LOW Numeri stampati sul coperchio e sulla griglia per tubi da 1-2 ml, tappo interno ed esterno Conf. 5 pz CryoGen Box 81 HIGH Numeri stampati sul coperchio e sulla griglia per tubi da 3-4 - 5 ml tappo esterno, e 5 ml tappo interno Conf. 4 pz CryoGen Box 100 Numeri stampati sul coperchio e sulla griglia for 1-2 ml tubes, internal cap Conf. 5 pz Ref. Colore griglia Dim. mm BSM58025B1D/8AZ azzurro 76x76x52 BSM58025B1D/8RO rosso 76x76x52 BSM58025B1D/8V verde 76x76x52 BSM58025B1D/8G giallo 76x76x52 Ref. Colore griglia Dim. mm BSM58061B1D/5AZ azzurro 132x132x52 BSM58061B1D/5RO rosso 132x132x52 BSM58061B1D/5V verde 132x132x52 BSM58061B1D/5G giallo 132x132x52 Ref. Colore griglia Dim. mm BSM58071B1D/4AZ azzurro 132x132x94 BSM58071B1D/4RO rosso 132x132x94 BSM58071B1D/4V verde 132x132x94 BSM58071B1D/4G giallo 132x132x94 Ref. Colore Dim. mm BSM581001D/5B bianco 132x132x52 35
LIMITATION OF LIABILITY Here undersigned user/receiver agrees to use provided material the utmost attention, taking care to treat the data and loaded material in accordance with the legislation in force, and taking care to check, before, during and after using of software, and to save uploaded and used data uploaded, with the result that the same user will be solely responsible for any damage done by his own computer and by connection software in relation to the loaded data, a burdening on the user the proper use of the software in its entirety and care of data treated with it. Biosigma S.r.l shall not be responsible or liable for any damage to user s computer system, loss of data, or other damage resulting from access or use of the Software as well as the possible loss of data that might arise, except in cases of willfulness or gross negligence. LIMITAZIONE DI RESPONSABILITA L utente acconsente ad utilizzare il materiale fornito con la massima attenzione, avendo cura di trattare secondo la vigente normativa i dati e il materiale caricati, e avendo cura di controllare, prima, durante e dopo l utilizzo del software, e di salvare i dati caricati e utilizzati, con la conseguenza che lo stesso utente sarà il solo ed unico responsabile degli eventuali danni riportati dal proprio computer e dal software di collegamento in relazione ai dati caricati, gravando sull utente il corretto utilizzo del software in ogni sua parte e la cura dei dati con esso trattati. Biosigma S.r.l non sarà responsabile o passibile per qualsiasi danno al sistema del tuo computer, perdita di dati, o altri danni risultanti dall accesso o dall uso del Software, nonché della eventuale perdita di dati che ne dovesse derivare, salvi i casi di dolo o colpa grave. ********************************************************** Biosigma S.r.l. Via Valletta, 6 30010 Cona (Venice) Italy Tel. +39 0426 302224 36 info@biosigmaeu.com www.biosigma.com - www.biosigma.it