GOLDEN WEST COLLEGE Planning & Budget Committee Summary April 28, 2010 Members: bold = absent Javier Alcala, Rob Bachmann, Wes Bryan, Michael Carrizo, Susana Castellanos-Gaona, Louise Comer, Jeff Courchaine, Crystal Crane, Adele Dick, Bob Fey, Albert Gasparian, Karen Hinton, Janet Houlihan, David Hudson, Linda Kiser, Doug Larson, Chip Marchbank, Lois Miller, Diane Restelli, Sherrill Spencer, Dwayne Thompson, Jeff Tillotson, Susan Wall, Linda York, Monica Dekany (ASGWC) Announcements The Governor made a pledge to veto any budget that does not restore nearly $2 billion to higher education. There are links on the handout to send a letter to the governor thanking him for and encouraging his support. Discussion 2009-10 Budget Update 3 rd Quarter Budget Report: The report will be sent via email after this meeting. District Budget Development Schedule: April 30 ENDS Deadline May 5 Board Report May 10 May Revise May 14 District Budget Committee May 19 Board Meeting May 26 Budget Workshop June 23 Tentative Budget The final ENDS report will be given to the Board at their meeting on May 5. As of Monday, April 26, there have been 55 irrevocable letters turned in District-wide, with 25 from GWC. Not all of those positions are paid from general fund; however, at this rate, we will come close to the goal of 60 positions for a $4.5 million savings. After the May 19 th Board meeting we ll have more information to continue working on our budget. An additional meeting has been scheduled for May 19 and there may be summer meetings, as well. 320 Report: The Credit FTE Comparison shows that the District has 1200 unfunded FTES with around 300 from GWC. It s difficult to hit the target when it changes midyear. Budget Reductions 2010-11 GWC Budget Development: 50% of discretionary dollars has been put into holding accounts for each area to prepare to possible budget reductions. We still have not received a budget model from the District. Categorical College Reduction Planning: Every program has submitted budgets that address different scenarios. We are continuing discussions about standardization because we don t want campuses
Planning and Budget Committee April 28, 2010 Page 2 making different decisions that will affect students differently at each campus. For the College Match, we ve taken each program down to what is required by the state and we re holding that money until we get more information from the state. External Hiring Freeze We currently have 4 management, 14 classified and 10 faculty vacant positions, for which we have funding. We re in the process of hiring a Cosmetology Dispensary Technician, a Security Coordinator, a Financial Aid Director, and Disabled Students Director. Other positions have been temporarily frozen. Whether we will be able to use those funds will depend on the results of the ENDS program, as well as conversation among DBAC and the Board. We will begin to see gaps made by transfers and there will be some shuffling around. It s possible we won t fill all the gaps, as we re looking for $4.5 million in permanent salary savings. Faculty Replacements: Wes has a short list of vacant faculty positions for which he will be advocating for immediate hiring, as soon as that window opens in May. Some of them will be hired as early as next fall. Report on Unfunded Programs: a task force was formed last year with the goal of coming up with an easy way to report certain budgets to P&B. Janet would like to expand the purview of the task force to include identifying underfunded programs and reporting back to P&B. Anyone who would like to join the task force, please contact Janet. Planning College Goals Task Group Update The task group is working on new college goals for 2010-17. The primary group consists of members of both P&B and IEC. They have been working with several other groups, such as librarians, student services, and the senior executive managers. It has been difficult to set goals in areas for which we don t have established measures. As we set goals, we want to make sure they are measurable and that we have acceptable ways to measure them. The group is making progress and will hopefully have a draft for P&B by the end of the semester. Bookstore Update Follett has been on campus, working hard to get the transition done. They took over payroll April 19 th. Today was Steve s last day, so staff will report to Janet, as the campus representative. They are having some problems with the phones, so calls are being routed to Janet s office. Staff are going through training to understand Follett s customer service expectations, cash registers, etc. Follett agreed to carry forward open PO s on campus. Janet would like to have Follett representatives attend the deans meeting and other committee meetings to make presentations. The bookstore will have a sidewalk sale to get rid of extra inventory. Details will be posted to the bulletin. District Vision Statement A preliminary draft of the statement was distributed. The Academic Senate and ASB are currently reviewing it. If you have any suggestions, please contact Christina or your VP. Wes will take our suggestions back to Chancellor s Cabinet at their next meeting. Reports District Budget Advisory Committee The next meeting is scheduled for May 14. Facilities & Safety Committee The EOC training was very helpful and they are moving forward with planning. Institutional Effectiveness Committee The committee is planning to review and update the program review templates. Please provide feedback so changes can be implemented for next fall. Our next meeting is 2:30-4pm on Wednesday, May 12, 2010 in Humanities 107.
GOLDEN WEST COLLEGE Planning & Budget Committee Summary May 26, 2010 Members: bold = absent Javier Alcala, Rob Bachmann, Wes Bryan, Michael Carrizo, Susana Castellanos-Gaona, Louise Comer, Jeff Courchaine, Crystal Crane, Adele Dick, Bob Fey, Albert Gasparian, Karen Hinton, Janet Houlihan, David Hudson, Linda Kiser, Doug Larson, Chip Marchbank, Lois Miller, Diane Restelli, Sherrill Spencer, Dwayne Thompson, Jeff Tillotson, Susan Wall, Linda York, Monica Dekany, Jeff Weaver, Steve Sewell (ASGWC) Discussion College Goals Task Group Update Dwayne went over the drafts of the Key Performance Indicators and College Goals. Both are available for review on the network at Q:\Committees\Institutional Effectiveness\_Shared\Institutional Effectiveness\GWCKeyPerformanceIndicatorsDraftcurrent.docx and Q:\Research\College Goals Taskgroup\GWCCollegeGoals2010-2017DRAFT.docx. ACTION: The College Goals in concept and were M/S/A unanimously. Budget Reductions 2010-11 Faculty Replacements: DBAC handouts will be gone over at the Board Budget Workshop. There are currently 108 vacancies District-wide, accounting for about $10 million, including salaries and benefits. By deducting the amount that will be used to back-fill the 51 faculty vacancies, the total savings reduction becomes $7.8 million, which keeps our 50% law balanced. DBAC voted to recommend to the Board to take the $7.8 million as their deduction. They prepared the District tentative budget reflecting all these positions deleted. The impact to the GWC budget will be a $4.4 million reduction next year.. We had a significantly greater impact than the other campuses. Our back-fill amount will be about $1.3 million. Our net savings is $3.1 million and the targeted reduction is $2.2 million, which leaves us with $950K. This proposal did not include any back-fill for the two counseling positions because replacement would negatively impact the 50% law. These are best guess calculations. Contingency Plan: Wes is not sure it can be funded, but he is not comfortable proceeding without a plan. He is recommending we replace two full-time tenure track faculty positions in nursing. The program is short four positions (2 vacancies + 2 ENDS). The program must maintain the required student-faculty ratios to meet accreditation and licensure requirements. Similarly, Wes will recommend we replace one full-time tenure faculty position in Cosmetology and a fulltime tenure track position in Vietnamese. These positions all fit within the parameters of the Academic Senate procedure. For classified positions, Wes is going to recommend we look for a potential transfer of an E-69 in Technology. TSS has had the greatest number of vacancies for the longest amount of time. We are continuing to identify internal transfer opportunities to fill other classified needs. For management, we ve been pursuing filling the VP of Student Services position; however we ve made a determination to not fill it at this time. We will recommend bringing in an interim VPSS for six months and will use one-time money from the savings we ve had this year. This will allow us to immediately go out for a VP of Instruction. This plan would allow us to get committees formed and get job descriptions ready. Wes won t present this plan until the tentative budget is adopted. Every position once it is created would have subject-to-funding language associated with it.
Planning and Budget Committee May 26, 2010 Page 2 ACTION: The contingency plan was M/S/A unanimously. Discussion of Draft of Unfunded Programs: We have more needs than we do available discretionary money. There may be meetings over the summer to try to resolve some of these issues. Planning ASGWC 2010-11 Budget There were more requests, but unfortunately the ASGWC did not approve them. Janet distributed a copy of what will be presented to Wes as the recommended budget. Reports None. No summer meetings have been scheduled at this time.
GOLDEN WEST COLLEGE Planning & Budget Committee Summary September 8, 2010 Members: bold = absent Javier Alcala, Rob Bachmann, Wes Bryan, Gregg Carr, Michael Carrizo, Louise Comer, Jeff Courchaine, Crystal Crane, Stan Francus, Albert Gasparian, Karen Hinton, Janet Houlihan, David Hudson, Linda Kiser, Doug Larson, Theresa Lavarini, Chip Marchbank, Omid Pourzanjani, Sherrill Spencer, Dwayne Thompson, Susan Wall, Linda York, Michael Knotts(ASGWC) Discussion Budget Update We need about $3 million in additional ongoing funds for 2010-11. We ve identified about $2 million from departmental holding accounts and DBAC reductions. The following potential sources are being considered: Increased Facility Rental Rates Albert is looking into what other institutions charge for athletic space. We re also looking at parking rental space to charge back to the swap meet. Increasing Daily Parking Rates Brent is working on a comparison with what other institutions charge. Savings from New Vacancies All the funds for positions vacated through ENDS are gone permanently. Funds from any new vacancies will stay on campus. Reduction of Hourly Expenses Through Staff Sharing We need to reduce the amount spent on non-instructional hourly employees. Staff sharing is a good way to achieve this. Program/Service Reductions Everyone needs to either find more efficient ways to run their programs, or consider eliminating some of their services. Please contact Janet with any ideas for revenue sources. A subcommittee was formed to discuss options. Members include Janet, Louise Comer, Albert Gasparian, Dave Hudson and Gregg Carr. Janet would like to have a plan to propose to P&B at the next meeting. District Budget The budget will be adopted at the September 15 Board meeting. The District is projecting a $3 million shortage for next year and an additional $6 million for the following year. Planning 2010-11 Grants Report The campus has been aggressive in finding ways to increase services with outside money. These are substantial grants. Self-Assessment Rubrics for program review, planning and SLOs were completed and turned in to Dwayne. This exercise serves to give us an idea of where we are and also gives us an idea what the accrediting agency expects from us. Planning Objectives Please look over the drafts and we will discuss them at the next meeting.
Planning and Budget Committee September 8, 2010 Page 2 Enrollment Our target for 2010-11 is 10,504 FTES, which includes 1% growth. Reports Administrative Services Planning Team the committee needs a representative from P&B. They meet the 1 st Tuesday of every month at 3-4:30pm. If you would like to volunteer, please contact Janet. Our next meeting is scheduled for September 22, 2010.