MICROSOFT OUTLOOK 2010 GETTING STARTED Last Edited: 2012-07-09 1
Introduction... 3 Getting Started... 3 Tour of the Outlook 2010 Interface... 3 Start Outlook 2010... 4 Configure Email Account s... 4 Set up IMAP/ Microsoft Exchange Server accounts... 4 Set up POP accounts... 7 Quick notes... 9 Use the Ribbon... 9 Command Tabs... 9 Command Groups... 11 Customize the Ribbon... 11 Change colors in Outlook... 12 The following training document is using information from Microsoft Office Outlook 2010 Help Last Edited: 2012-07-09 2
Introduction Microsoft Outlook 2010 offers a premium business and personal email management tools to most of users all over the world. From the redesigned look, Outlook 2010 provides a richer set of experiences to meet the communication needs at work, Home and school such as: Save time viewing, creating and managing email Get easier access to the right tools Connect with people and stay up to date Access personal information anywhere and anytime This training document will provide users essential skills to explore most of the finest tools of organizing email, communicating and keeping in touch with social networking Getting Started Tour of the Outlook 2010 Interface Last Edited: 2012-07-09 3
Start Outlook 2010 Click on Start Choose All Programs Choose Microsoft Office folder Click on Microsoft Office Outlook 2010 The Outlook Startup Wizard will be displayed for the first time using Outlook Cancel out of the wizard Set up email accounts without using the wizard Configure Email Account s Outlook requires configure an email account when starting it up for the first time. There are three types of email accounts that Outlook supports: IMAP accounts Yahoo, Google, Hotmail, and AOL email accounts Having access to mail folder on the mail server, store and process mail without downloading it to the local computer Microsoft Exchange Server accounts A collaborative communications server used by many organizations POP3 accounts The leading e-mail account type on the Internet E-mail messages are downloaded to the local computer and then usually deleted from the mail server Set up IMAP/ Microsoft Exchange Server accounts Go to File tab Info click on Add Account Last Edited: 2012-07-09 4
The Add New Account Dialog Box is displayed Choose E-mail Account box (default) Enter username in Your Name textbox Enter email address in E-mail Address textbox Enter email password in Password textbox and retype it again in Retype Password textbox Click Next Wait for Outlook configure the email account Click Allow if the Microsoft Outlook Window pops up asking if it s all right to allow the Web site access to Outlook Last Edited: 2012-07-09 5
Click Finish when three green checkmarks indicating that the account did set up correctly Click OK to restart Outlook and close the Outlook Re-open Outlook, re-enter the email account password if prompted before the program starts, and then click OK to continue Wait for one or two minutes while Outlook configures the new e-mail account Click Allow if receive another prompt Last Edited: 2012-07-09 6
Repeat the all the step to configure other new accounts Set up POP accounts A POP e-mail is normally associated with a Web site or Internet Service Provider (ISP), such as Comcast or AT&T Contact the ISP or Web hosting company to find out what information as well as requirement to configure a POP account to Outlook Incoming mail server address Outgoing mail server (STMP) address To set up a POP e-mail account, do the following: Go to File tab Info click on Add Account The Add New Account Dialog Box is display Choose Manually configure server settings or additional server types option and click Next Last Edited: 2012-07-09 7
Choose Internet E-mail option and click Next Enter the account information under the Internet E-mail Settings Under Logon Information, the User Name can be either only the user s first name and last name or a full email address which is depended on the ISP or Web hosting company After enter the account information, if needed, click on Test Account Settings to test if the account is properly set up Under Deliver new messages to section, decide either create a brand-new Outlook data file or add this data to an existing data file If needed, click on More Settings to make other modifications based on the input from the Web posting company Click Next to finish Last Edited: 2012-07-09 8
The Test Account Settings Dialog Box is displayed Quick notes Multiple e-mail accounts can be setup in Outlook A primary e-mail accounts can be setup together with additional ones such as: An e-mail account for clients (primary) An e-mail account for general inquiries An e-mail account for personal Use the Ribbon The Ribbon stretches across the top of the message box. It displays groups of related commands in separate tabs called Command tabs and groups called Command Groups Command Tabs Home tab - contains new, delete, respond, quick steps, move, tags and find groups Last Edited: 2012-07-09 9
Send/Receive tab - contains send/receive, download, server and preferences groups Folder tab - contains New, actions, clean up, favorites and properties groups View tab - contains current view, conversations, arrangement, layout, people pane, and window groups File tab - saving, open/close, print, account settings, automatic replies, mailbox cleanup, rules and alerts Last Edited: 2012-07-09 10
Command Groups Certain groups are expandable to view more options, notice some groups have a small diagonal arrow in the lower-right corner. Select these diagonal arrows also known as Dialog Box Launchers to bring up an options window Not all items have expandable options and for those no Dialog Box Launcher will appear Customize the Ribbon Do one of the following: Go to File tab click Customize Ribbon Right click on the Ribbon bar, and select Customize the Ribbon from pop-up menu Customization features: Reorder the order of the tabs on the Ribbon bar To create a new group to existing tabs, click New group Add commands to existing tabs To create new tab, click New Tab Export/Import customized Ribbon bar Reset Quick Access Toolbar customizations Last Edited: 2012-07-09 11
Change colors in Outlook In previous versions of Outlook, there were no available options to change the overall look and feel of the program. In the 2010 version, however, there is the option to change colors. Microsoft has incorporated the ability for the user to select from three pre-selected color options Go to File tab Options The Outlook Options Dialog Box is displayed Choose General Under User Interface options section, select a desired color in the drop down list in Color scheme Click OK Last Edited: 2012-07-09 12