Human Resources Solution For Group Enterprise

Human Resources Solution For Group Enterprise

TESTIMONIALS UFIDA-eHR has been implemented in our offices at 19 provinces throughout China and has tremendously upgraded the performance of our HR management. UFIDA e-hr formulates a standardized and regulated HR platform with internal control management for China Telecom Group. Evaluation Expert Team, China Telecom Group HR management should be highly integrated with business to provide a full picture of budget spent for evaluation of the return on investment. The data are readily accessible for analysis and update so that different departments are capable of using the latest information for better resources planning and allocation. Human Resources Director, Esprit (China) Company Limited We choose UFIDA e-hr service because it provides us with high degree of customization, flexibility and scalability. This application can be well configured to cater for group management without needs for changing programming works. In addition, it is reliable, secure and we attribute the success of this project to our partnership with Ufida. Project Manager, HR Department, Nam Kwong Group 2

Our Client List is CONSTANTLY GROWING Telecommunications China Unicom Network Communications China Telecom Corporation Ltd China ComService Corporation Ltd China Unicom (Hong Kong) Limited China Mobile Communications Corporation China Courier Service Corporation (China Post) Bank The People s Bank of China China Banking Regulatory Commission China Union Pay Industrial and Commercial Bank of China Agricultural Bank of China Bank of China China Construction Bank China Development Bank Bank of Communications Industrial Bank Bank of Beijing REXCAPITAL Group Manufacturing OPTILED Lighting International Ltd China Electronics Company (CEC) China National Machinery Industry Company Lucky Group SAIC Motor Dongfeng Motor Corporation China National Light Industry Group Co Shanghai Machine Tool Works Ltd Hangzhou YAMAHA Musical Instrument Chery Armoured Science and Technology Co., Ltd Panda Electronics Group Co., Ltd Skyworth Group Government Hong Kong Mortgage Corporation Limited National Bureau of Statistics of China Ministry of Public Security of the People s Republic of China Ministry of Environmental Protection of the People s Republic of China General Administration of Sport of China Ministry of Water Resources of the People s Republic of China Xinhua News Agency Consumables / Chain store & Franchise ESPRIT China Hugo Boss Shanghai Megapet COFCO, Beijing Grain Group General Products of Guangdong Holding Co China Grains and Oils Group Co Sino-AGRI China Duty-free Commodity Group China Unicom VSENS Telling Communications Renrenle GroupEC.ONE Wangfujing Group A.Best Supermarket Vanguard Loreal China Aigo Starbucks Da Vinci Collection Tobacco China Tobacco Sichuan Tobacco Energy China Yangtze Power Co., Ltd China Gezhouba Group China Huaneng Group Guangdong YuDean Group Co., Ltd Shenhua Group Corp., Ltd Pharmacy Shanghai Pharmacy Group Nanjing Medical Co., Ltd Tasly Group North China Pharmacy Group Guangzhou Jing Xiu Tang Pharmaceutical Co., Ltd Simcere, Taiji Group Construction and Real Estates Henderson Land Development Company Limited Macau Cement Manufacturing Co., Ltd China State Construction Engineering Co., Ltd Country Garden Heung Kong Group China Overseas, CSCEC International China Construction Engineering Division Co., Ltd Qingdao Construction Group Nantong Sijian Construction Group Co., Ltd Sinohydro Corporation China Pacific Construction Beijing Urban Construction Group Guangzhou R&F Properties Transportation MTR Shenzhen China Changjiang National Shipping Group COSCO China Shipping Group China International Marine Containers (Group) Co. Ltd Hannan Harbor & Shipping Holding Co., Ltd Fujiang Highway Hefei Transportation Group China Eastern Airlines HNA Group Shenzhen Airlines Sichuang Airlines Shenzhen Zoto Investment Co. Ltd Shenzhen Shifa Beijing Subway 3

OVERVIEW UFIDA offers a series of comprehensive e-hr management solutions for cross-border business in Asia Pacific region. Needs of HR Tools TO COPE WITH THE CHANGE OF BUSINESS LANDSCAPE Largest R&D Team China s Largest Customer Base In Service Largest Marketing Service System Implementation (100% Delivery) Competitiveness International The ever changing market dynamic always requires HR management to cope with the latest economy in a timely and effective manner. The world of doing business has changed, so do the technological applications of the respective business functions. The following new trends in the macro commercial environment, management practice and technology progress have been closely interplaying against each other in forming a complex array of operation models with various management solutions. We are China s No.1 brand in HR management software and ranking as the No. 1 leading management software provider for 3 consecutive years in Asia Pacific. Combining the best practice and innovative technology into software development, UFIDA e-hr provides group HR management solution to enterprises. It includes fundamental personnel management, business collaboration and decision making m a n a g e m e n t w i t h s e a m l e s s integration between UFIDA e-hr services with the ERP system. 1 2 3 Evolution of Architecture Approach The approach and model of computing organization information has been undergone great evolution over the past years. From a development base of Client-Server (C/S) model to Browser-Server (B/S) model; migrating to Service-Oriented Architecture (SOA) model and nowadays applying the SaaS (Software-as-a- Service) based model becomes a popular choice of many enterprises. The SaaSbased process generally provides a flexible, low-cost operation model to enable the company focus more on her core business. Development from Single-mode to Group-mode Scale The scope of database management today has been conducted in the ways different from what it used to be. Instead of handling information only for a set of single-mode business entity in the past, there are more and more demands for application of human resources tasks in a setting of group-mode practice. Expansion of Geographical Presence from One Country to Multi-country Operation HR management needs to extend the functional works as the business frontier expands. What have been handling for a local office is now required to conduct in multiple regional offices. Such a change implicates a higher level of data and information synchronization becomes more critical. 4 Growth from a Handful of Shops to Hundreds of Outlets When an organization aggressively increasing her retail outlets from only a couple of stores to hundreds of shops, human resources definitely play important roles to cope with the expansion, particularly in the areas of recruitment, staff placement, training and other HR functions. This may call for a better HR management solution that is able to accommodate for growing number of employees in the group. 5 Increase Occasions of Cross-company Transfer The market dynamic in human resources landscape has changed and the practice of cross-company staff transfer within a holding group is getting popular. Those latest human resources tools with advanced functions and applications would enhance effectiveness and efficiency of an organization. 4

UFIDA e-hr1/2/3 THEORY The HR Control for Group UFIDA e-hr has brought a new concept and hence redefines group HR management to a new dimension. With the addition of the element of Information Value on top of the traditional 2-Dimensional applications, UFIDA e-hr is a truly 3-Dimensional solution that offers human resources departments with better planning and management tools. Following UFIDA e-hr 1/2/3 practice, it is easy to extract a range of updated or historical information for generating executive reports and doing statistical analysis in a timely manner. As a result, accurate decisions could be made in a faster pace with stronger data support. DISCRETE INFORMATION UFIDA e-hr1 Centralized Information UFIDA e-hr1 is a fundamental system in the group HR management solution. This solution includes many powerful features such as Staff, Benefit and Payroll. Such functions give tremendous help to the corporate HR as all information can be retrieved in centralized, real-time, and dynamic formats. All those seemed to be complicated processes are now becoming simple, systematic and easy to understand. UFIDA e-hr2 Business Collaboration UFIDA e-hr2 is a core management solution which allows the collaboration in the following 3 levels. 1. Collaboration of each core function in the HR department. 2. Collaboration between HR department and other functional departments. 3. Collaboration among different departments within the enterprise. With these collaborative features in place, HR information can be stored, accessed and replicated effortlessly. It also serves as a platform for data sharing among departments in the group, while simultaneously keeping headquarter in the loop for making quick judgment on whether corporate governance is being wellmanaged or not. UFIDA e-hr3 Decision Making UFIDA e-hr3 is an effective decision making management solution which supports organizations decision making activities. The solution assists management team making strategic business decisions, analyzing market trends and applying HR strategy in business. UFIDA e-hr3 helps clients monitoring the investment for HR development and career planning for employees. With the availability of Business Intelligence (BI) and other decision analysis tools, one can retrieve and evaluate different information from the massive database for planning, budgeting, doing analysis, generating reports all help to optimising business performance more systematically and accurately. 5

APPLICATION INFRASTRUCTURE UFIDA e-hr APPLICATION FRAMEWORK UFIDA group HR control management fully caters organization management, position management and staff management from both macro and micro perspectives. While the group HR management of the headquarter focusing on the big picture of resources allocation and control to her subsidiaries, the HR divisions of her subsidiaries would pay attentions to staff management on their own. This pattern of operation and mode of interaction allows information sharing, internal collaboration and decision making of the parties in charge without delaying HR processes or any HR tasks. The Application of Group HR Control & Organisation Position Headcount HR Planning Certralised Information Info. Contract Info. Payroll Info. Benefit Info. Business Collaboration Recruitment Training and Development Internal Transfer Decision Making HR Report & Structure Analysis Labour Cost Analysis Comprehensive Analysis Group Enterprise Work Flow User Right Approval Alert System Customisation Setting Platform HQ Headquarter Collaboration Collaboration Subsidiary Branch Office Business Unit Organization Postion Recruitment Training Performance Work Flow User Right Approval Alert Business Unit Application Setting Platform Organisation Postion Recruitment Training Performance Work Flow User Right Approval Alert Business Unit Application Setting Platform Human Resources Information Platform Network Platform Hardware Platform Database Platform 6

FUNCTION MODULE DIAGRAM FUNCTION MAP UFIDA CEO Desktop BI System UFIDA CEO Desktop BI System Self Service Manager Self Service Policy Self Service Position Virtual Organization Headcount Manager Self Service Competency Movement 360 Degree Appraisal Attendance Policy Leave Position Overtime Virtual Organization Travel Headcount Competency Talent Blacklist Movement Succession 360 Degree Planning Appraisal Attendance Leave Overtime Travel Talent Blacklist Succession Planning Recruiting Training Performance Recruiting Training Performance Benefit & Compensation Personnel Administration Benefit & Compensation Personnel Administration UFIDA Application Platform UFIDA Application Platform CORE FUNCTIONS: Personnel - - Payroll - Report Information Collection Information Collection Probation Maintenance Probation Maintenance Information Maintenance Information Maintenance Movement Records Movement Records Termination Termination Shift Shift Attendance Rule Attendance Rule Salary Rule Salary Rule Payment To Bank & MPF Payment To Bank & MPF Data Collection Data Collection Attendance Processing Attendance Processing Statement OT/Leave Statement OT/Leave Payroll Calculation Payroll Calculation Payroll Statement Payroll Statement Accounting Allocation Accounting Allocation Manual Entry Schedule Local Tax Rate Pay Slip To Staff Manual Entry Schedule Local Tax Rate Pay Slip To Staff 7

CORE FUNCTIONS OF UFIDA e-hr Personnel UFIDA e-hr Application provides a range of detailed functions including Organization, Personnel Information and Contract. Organization Enables headquarter in managing the whole group s organizational structure and defining multidimensional organization with features of virtualization. Keeps track of job information and record of change. Central management of defining and applying rules for payroll, leaves, attendance and others on subsidiary level as well as on group level. Allows customized policies for staff compensation, benefits and attendance applying to different subsidiaries in case of necessities. Complies with business rules and regulations, legal requirements, tax systems of local geographical operations while supporting applications for different regional operations. Personnel Information Acts as a centralized pool to keep details of employee information such as personal particulars, contact details, photo, salary level, fringe benefits, employment history, skill competence, training, disciplinary matters, etc. Provides internal staff movement record e.g., promotion, inter-departmental transfer and salary review. Manages staff with corresponding rules on benefits and compensations with those of attendance management. Easily checks on job vacancy based on preset workforce planning. Calculates the final payment and year-end payment according to Employment Ordinance, company policy or group policy respectively. Ensures the data accuracy and reliability with easy amendment feature, such as inserting or deleting records; making every update, like salary change, is recognized and manageable. Contract Provides different types of contract or agreement, such as, employment contract, post agreement, confidential agreement and training agreement. All kinds of contract can be added or removed, printed and attached according to users wishes. Records the status of contract signing, traces details of modification, renewal and cancel of contracts. Compensation can be calculated quickly once a labor s contract is terminated. Performance UFIDA Performance supports various performance assessment schemes including Balanced Scorecard (BSC), Key Performance Indicators (KPI), by Objectives (MBO) and Economic Value Added (EVA). All of these applications could be accommodated with any updating human resources policies and practices in the enterprise. The system involves performance plan formulation and release, performance process management, performance evaluation, and performance summary. Standardizes rules and principles on employee reviews and appraisals. Recruitment Recruitment has applications in form of end-to-end service that ease the works of the human resources department.. Provides analysis and statistical reports of vacancy reach rate, budget plan, actual expense and so on. Presents a variety of reporting and tracking mechanisms for applicants and candidates. Saves substantial recruiting and sourcing costs. Uses a collaboration platform to link up job boards, recruiting-service providers with internal systems. 8

Training Training offers statistical analysis report on training needs, implementation plan and evaluation of the entire training. Training Request & Approval Shows and retain every training record details (time, location, courses taken and progress etc.). Training Information Confirmation, rescheduling or cancellation updates are sent to attendees via email notifications along with course material and other relevant details. The system can be used to collect feedback from trainees so as to measure the effectiveness of the instructors and the course material. Maintains training records as evidence in compliance with mandatory requirements. Payroll UFIDA Compensation Application is an important component for group management and control. According to different group management practices, UFIDA e-hr is able to provide payroll in two main modules - the compensation management and benefit management. Compensation Supports Social Security laws of the Mainland China such as Basic Pension, Housing Fund, Medical Insurance, Unemployment Insurance and so on. Enables user-defined Social Security contribution rates according to laws of different provinces in PRC. Supports centralized allowance and pay-deduction calculating method which can be fixed or varied with different pay units. Provides different payroll formulas, e.g. commission, overtime payment, no-paid leave, sick leave deduction, provident fund contribution, tax and mandatory pension fund as required by legal rules. Supports tax allocation methods defined by different policies on taxation. Applies the allocation program and distributes payroll costs to respective cost centers for intercompanies record. Easily tracks leave records for different types of employee. Benefit Supports different benefit configurations set by the group for the branch offices and subsidiaries to follow the defined standards and policies. Allows manual and system data input. UFIDA Application is one of the core functions which manages the Attendance, Travel, Leave and Overtime Attendance Plans business hours, vacation leave and overtime for employee. Provides attendance report of every employee Travel Processes travel planning feature, management approval and record every travel occasion. Provides online enquiry and status indication of the staff on travels. Leave Records and calculates different kinds of leave like annual leave and medical leave. Views leave application and management approval, alert and termination notice. Overtime Tracks overtime record for calculation of overtime pay or leave compensation. 9

Self-Help Service UFIDA e-hr provides selfhelp service mechanism to assist all staff in using the system with comprehensive but secured features that provide high degree of control on the enterprise level. Self-Help Service With authorization, an employee is able to access and participate t o H R i n f o r m a t i o n a n d applications in real-time. s are able to view c o m p a n y r e g u l a t i o n s a n d policies, organization structure, personnel information, internal recruitment notice, latest monthly salary, historical payroll data, employee welfares and personal attendance records online. s can apply for training, request leave, update p e r s o n a l i n f o r m a t i o n a n d conduct personal performance management online any time. CEO Desktop UFIDA CEO Desktop is a powerful tool in retrieving essential information, which may be historical data or latest market trends. Such updated intelligence to a great extent assist enterprise in making important decisions on business performance, business development and expenditure allocation. Most organizations have no choice but relying on multiple applications to keep the HR data because of limited capability of their current solutions. It is UFIDA e-hr solution that is capable of storing all the HR data in just one system. Reports can be generated easily from extracting all data from one single system instead of getting these information from many different ways. When the HR BI is implemented, it definitely makes valuable contributions to the HR management in solving the technical and organizational limitations by: Combines all data that had been stored from multiple systems into a consolidated system. Rationalizes, cleanses, extracts and cross-references data across functional boundaries for reports generation and analysis based on the unified UFIDA e-hr data. Helps CEO in evaluating business opportunity and commercial value from such diverse and disparate information. Manager Self-Help Service With authorization, a manager can access to subordinates information that are related to HR matters. Corrects attendance records, submits recruitment application a n d t r a i n i n g p l a n s t o H R department, adjusts temporary s t a f f p l a c e m e n t, a s s i g n s training, approves leave or resign requests, and conducts p e r f o r m a n c e m a n a g e m e n t online. 10

THE ADVANTAGES OF UFIDA e-hr SOLUTION When a corporation implements a brand new management system, it will be a huge capital investment with significant impact on the overall operations of the whole company. With UFIDA e-hr management solution, one can be rest assured of the return on investment. All the efforts in running these applications are worthwhile to the enterprise through our best business practice, technology architecture and professional service. 1. Professional Group HR Solution UFIDA e-hr solution can be run on different types of server, operating system and database system used by different enterprises. The applications provide powerful features of Central and Business Collaboration. For those enterprises that have multi-organizational structures, UFIDA e-hr has been proved as a sophisticated group HR management solution. There are many successful cases in finance, electricity, manufacturing, construction, real estate and other industries using UFIDA e-hr solution. 2. In Compliance With the HR Legal Rules of the PRC Comparing to other vendors, UFIDA is familiar with the PRC market and its legal requirement in area of labor regulations. This advantage has given UFIDA e-hr solution competitive edges and ensures smooth implementation processes. In fact, UFIDA e-hr is the first application that is totally in compliance with the entire local HR regulations set by all provinces throughout the Mainland China. 3. Guarantee of Flexibility & Scalability UFIDA e-hr solution is developed on strong UAP platform, which is an open platform technology, modularisation and the middleware. The development has a very high level of flexibility and scalability in the process of application. 4. Strong Analytic Functions & Flexible Reporting Features UFIDA e-hr takes on flexible deployment of varies enquiry solutions that ensure to deliver exceptionally strong analytic functions and flexible reporting features. 5. Mobile Solution Users can login the UFIDA e-hr system with their cellular phones to process the HR information when they are on the move hence making mobile office possible. 6. High Degree of Reliability and Safety UFIDA e-hr adopts the structural design, firewall, data encryption, role certificate and a mechanism of user privilege to guarantee the security and reliability of the system. 7. One-stop Shop of Solution from Presales, Implementation to Post-sales UFIDA e-hr has a comprehensive service offering its solution through the stages of pre-sales, implementation to post-sales. Our professional service covers a wide scope from the inquiry of hardware, advice of network infrastructures, process of implementation and the way for maintenance. 8. Full Coverage of Perfect Service Network UFIDA is the leading management software vendor and ERP service provider in the Mainland China. With her subsidiaries located in different provinces throughout China, it is UFIDA s mission to deliver the best service to her customers. 9. Support of International UFIDA e-hr application system supports multi-language, multi-currency data input in the system. It also supports multi-nationals that have cross-border business operations. VALUE FOR ENTERPRISES Enterprises using UFIDA e-hr are being endowed with value for money and the following benefits. Strategic Value M o d e r n i z e s H R m a n a g e m e n t applications and processes from those of traditional personnel management with effective tools and methods. Accesses to the updated inventory records and group HR data for a corporation making better and accurate decisions. Browses HR policy, accesses to various assessments, enhances company culture and employee satisfaction. Efficient Value Improves efficiency of the staff working in the HR management. Enhances communication between headquarters and their business divisions. Saves much expense by exchanging data and information through internet. Standardisation Value E s t a b l i s h e s a s t a n d a r d i s e d H R information base and provides HR analytical data. Integrates into unified systems and standard processes of different HR units in the group to increase enterprise competitiveness. Professional Value All the HR management processes and templates have clear specifications on the functions and features. Brings in advanced applications and best practices for the group HR. Reduces workload for HR employees and guarantees they are able to meet the demand of the management. Collaboration Value Appropriate HR data and business processes set by the system ensure smooth work flow and approval flow. Achieves updates on any change of personnel and HR process in each unit of the group enterprise. Integrates application of HR management into the ERP system in the enterprise flawlessly. 11

UFIDA e-hr AWARDS BUSINESS COVERAGE 2007 2008 2008 2009 2008 2009 2008 2009 2008 2009 Successful Enterprise in Human Resources Software Market CCID 2007 2008 Annual Market Research Most Successful Enterprise in Chinese Software Markets IT Marketing Conference 2009 Most Successful HRM Software Provider in China IT Marketing Conference 2009 Most Successful Group Software Provider in China IT Marketing Conference 2009 Customer Satisfaction Number One Human Resources Software Provider in China CCW IT Customer Satisfaction Conference 2009 Source: CCID, CCW Market Analysis Organization 黑 龍 江 Heilongjiang 吉 林 Jilin 新 疆 維 吾 爾 自 治 區 Xinjing Uygur Autonomous Region 西 藏 自 治 區 Tibet Autonomous Region 泰 國 Thailand 青 海 Qinghai 雲 南 Yunnan 內 蒙 古 自 治 區 Inner Mongolia Autonomous Region 寧 夏 回 族 自 治 區 Ningxia Hui Autonomous Region 甘 肅 Gansu 四 川 Sichuan 陝 西 Shanxi 重 慶 Chongqing 貴 州 Guizhou 山 西 Shanxi 北 京 Beijing 天 津 Tianjin 河 北 Hebei 山 東 Shandong 河 南 Henan 湖 南 Hunan 廣 西 壯 族 自 治 區 Guangxi Zhuang Autonomous Region 海 南 Hainan 湖 北 Hubei 安 徽 Anhui 江 西 Jiangxi 福 建 Fujian 廣 東 Guangdong 香 港 澳 門 Hong Kong Macau 遼 寧 Liaoning 上 海 Shanghai 江 蘇 Jiangsu 浙 江 Zhejiang 台 灣 Taiwan 日 本 Japan 新 加 坡 Singapore HEADQUARTER UFIDA Software Company Limited No.68 Beijing Road, Haidian District, Beijing, China 100094 T +86 10 6243 6688 Customer Support: 4006 600 588 www.ufida.com.cn UFIDA (Hong Kong) Co., Ltd. 19/F, Hip Shing Hong Centre, 55 Des Voeux Road, Central, Hong Kong T +852 2122 9886 F +852 3105 9958 Customer Support: +852 3104 6768 www.ufida.com.hk UFIDA Software (Macao) Co., Ltd. Unit 1008, AIA Tower Nos. 251A-301 Avenida Comercial de Macau T +853 2878 7375 F +853 2878 6951 www.ufida.com.mo UFIDA Software Engineering Japan Co., Ltd. 14F Arca Central 1-2-1 Kinshi Sumida-ku Tokyo 130-0013 Japan T +81(0)3 3841 1958 F +81(0)3 6853 6677 http://www.ufida.co.jp UFIDA Software Thailand Co., Ltd. Room No 184/154, 25Th Floor, Forum Tower, Ratchadapisek Road, Huaykwang, Bangkok, Thailand 10310 T +668 9928 1863 F +662 245 3124 UFIDA Singapore Pte. Limited 2 International Business Park, #11-05 The strategy, Singapore 609930 T +65 6515 0800 F +65 6515 1580 +65 6515 6502 12