2014 Winter Break Closing General Information & Operations

2014 Winter Break Closing General Information & Operations In anticipation of the winter break closing, we have compiled a summary of department specific information. Please print a copy of this information and keep it with you to ensure that the break goes smoothly for all. General Information: Brown University will be closed effective at 11:00 p.m. on Tuesday, December 23, 2014, and will resume its regular schedule at 12:00 a.m. on Monday, January 5, 2015. As such, the University will close at the end of your department s normal workday on Tuesday, December 23, and will reopen at the beginning of your department s workday on Monday, January 5. In the event of an emergency, Public Safety, EMS, EHS and the Deans of Student Life are available 24/7 by calling Public Safety at (401) 863-4111. JUST SHUT IT OFF! Contribute to reducing Brown s Greenhouse Gas emissions by Conserving Energy. General Offices and Residence Halls: Unplug computers and peripheral devices including personal printers, unless you need to log into your work computer from home. Turn off fax machines and unplug network printers right before leaving. Unplug power strips from the wall. Shut off or unplug appliances that are not in use, such as coffeemakers, microwaves, shredders, fans, battery chargers, etc. Remember, if you do unplug your refrigerator, it must be cleaned out first and left with the door open. Unplug your audio visual equipment and radios. Shut off your lights, including desk lamps. Shut all windows including storm windows. BROWN UNIVERSITY SWITCHBOARD (401) 863-1000: Calls to the Brown switchboard will provide a general closing announcement and offer a menu of directions and options for further information. Voiceactivated directory assistance for faculty, staff and department numbers will be available from this menu or by calling (401) 863-6001. Additional information and directory assistance is available online at directory.brown.edu. PUBLIC SAFETY (401) 863-3322: Officers will be patrolling as usual, but administrative offices will be closed. Emergencies call (401) 863-4111 BUILDING RELATED ISSUES: Most campus buildings will be closed and the heat will be curtailed during the winter break. If you would like information on whether the heat will be curtailed in your building, please check the Facilities Management website at: Department of Facilities Management. Access to closed buildings must be arranged with the Department of Public Safety, (401) 863-3322. Most residence halls are closed and locked for the duration of winter break; access during break is not available. FACILITIES MANAGEMENT: Facilities Management will close beginning at 11:00 p.m. on Tuesday, December 23, 2014 and will reopen on Sunday, January, 4, 2015 at 11:00 p.m. COMPUTING AND INFORMATION SERVICES (401) 863-HELP (4357): CIS IT Service Center will close at 5:00 p.m. on Tuesday, December 23, 2014. The CIT building and the CIS Computing Clusters (Rockefeller 1

and Sciences Libraries as well as CIT area) will close at 5:00 p.m. on Tuesday, December 23, 2014. The CIT building will reopen at 7:30 a.m. on Monday, January 5, 2015. The IT Service Center will reopen at 8:30 a.m. on Monday, January 5, 2015. During winter break, emergency issues can be reported by calling (401) 863-HELP (4357) and selecting option 0. CIS expects its technical services to remain operational during this time. CIS staff will monitor critical services, such as the network, and will check messages daily, responding to critical outages as soon as possible. All noncritical inquiries will be addressed starting Monday, January 5, 2015. To view system status alerts as well as access self-help documentation and online training resources, please visit our CIS website: http://www.brown.edu/information-technology. IT Support Contact Information and regular business hours are available on our website: http://www.brown.edu/information-technology/support. UNIVERSITY LIBRARY (401) 863-2165: All campus libraries will be closed effective Tuesday, December 23 at 5:00 p.m. With the exception of the Rockefeller Library, all campus libraries will remain closed during the holiday break and will reopen on Monday, January 5, 2015. The Rockefeller Library will be open 10:00 a.m. 5:00 p.m. on Friday, December 26; Monday, December 29; and Tuesday, December 30. Winter break hours are posted here http://library.brown.edu/hours/winter_break.pdf. For details about library hours, please see http://library.brown.edu/libweb/hours.php or call (401) 863-2165. University Operations: ATHLETICS AND RECREATION: Additional information about winter break hours for each of the recreational sport and fitness facilities may be found on the Recreational Sports web page at http://www.brownrec.com NELSON FITNESS CENTER: Open Saturday, December 20 & Sunday, December 21 from 10:00a.m. 3:00p.m. Open Monday, December 22 & Tuesday, December 23 from 5:30a.m. 3:00p.m. Closed Wednesday, December 24 & Thursday, December 25. Open Friday, December 26 through Wednesday, December 31 from 10:00a.m. 3:00p.m. Closed Thursday, January 1, 2015. Open Friday, January 2 from 10:00a.m. 3:00p.m. Return to regular hours starting Saturday, January 3, 2015. KATHERINE MORAN COLEMAN AQUATICS CENTER: Closed for annual maintenance from Monday, December 22, 2014 through Thursday, January 1, 2015. Reopens January 2, 2015 at 10:00am. Pool availability for recreational swimming will vary during the winter break. Please check the live calendar for the most current hours, which can be viewed at http://www.brownrec.com/aquatics/hours OMAC: Open Saturday, December 20 & Sunday, December 21 from 10:00a.m. 3:00p.m. Open Monday, December 22 from 5:30a.m. 3:00p.m. Open Tuesday, December 23 from 9:00a.m. 3:00p.m. Closed Wednesday, December 24, 2014 through Friday, January 2, 2015. SATELLITE FITNESS CENTERS (Bear s Lair, Emery, and Bigelow): Closed Saturday, December 13 through Sunday, January 18. Resume normal hours Monday, January 19, 2015. PIZZITOLA: Recreational Tennis & Squash is closed Monday, December 22, 2014, and will reopen Monday, January 5, 2015. GEORGE MEEHAN HOCKEY RINK: University skate is closed Friday, December 19, 2014, and will reopen Wednesday, January 21, 2015. 2

COLLEGE ADMISSION OFFICE (401) 863-2378: The Admission Office will be closed to the public from 5:00 p.m. Tuesday, December 23, 2014, to 8:30 a.m. Monday, January 5, 2015, but the Application Coordinators will continue to operate during this period. DIVISION OF ADVANCEMENT (401) 863-2374 (Development, Alumni Relations, and International Advancement): The Division of Advancement will be closed on Wednesday, December 24; Thursday, December 25; and Thursday, January 1. Departmental representatives will provide phone coverage from 8:30 a.m. 5:00 p.m. on December 26, 29, 30, 31 and January 2. Gift Accounting will be staffed from 8:30 a.m. 5:00 p.m. on December 26, 29, 30, and 31. Normal hours for the entire Division will resume on Monday, January 5, 2015 at 8:30 a.m. Gifts can be made using a credit card 24 hours a day, seven days a week at http://www.gifts.brown.edu All credit card gifts must be processed online by midnight Eastern Time on December 31, 2014 for 2014 tax credit. Additional information is available by calling (401) 863-2374 between 8:30 a.m. and 5:00 p.m. BOOKSTORE: Open Wednesday, December 24 9:00 a.m. until 5:00 p.m. Closed Thursday, December 25 and Friday, December 26. Open December 27 through December 31 from 10:00 a.m. to 5:00 p.m. Open December 31 10:00 a.m. until 5:00 p.m. Closed Thursday, January 1, 2015. Open Friday, January 2, through Sunday, January 4 from 10:00 a.m. to 5:00 p.m. Regular Bookstore hours resume Monday, January 5, 2015, at 7:30 a.m. Normal hours are: Monday Friday 7:30 a.m. to 8:00 p.m.; Saturday 10:00 a.m. to 8:00 p.m., Sunday 10:00 a.m. to 6:00 p.m. For additional information please visit our website at http://www.shopbrown.com/ BROWN STUDENT AGENCIES: Closed for the winter break and semester break period. The last fall semester laundry drop-off is Wednesday, December 17, 2014. BSA store closes Friday, December 19 (i.e., last day for laundry pick-up) and re-opens Monday, January 26, 2015. On-line order processing and phone order information for spring semester rental appliances and laundry services can be placed directly through BSA vendors in December and January by visiting: http://brownbsa.com/. CHAPLAINS OFFICE (Religious Life): Closed December 24 January 5. If you need to reach a University Chaplain during this time, please call Public Safety at 863-3322, and they will connect you. DINING SERVICES: The Dining Services administrative offices will close at 5:00 p.m. Tuesday, December 23, 2014 and will reopen at 8:30 a.m. Monday, January 5, 2015. Offices and all dining venues will be closed Monday, January 19, 2015. For hours of operation for each dining facility see the Calendar here: http://www.brown.edu/student_services/food_services/about/calendar.php SHARPE REFECTORY closes at 7:30 p.m. Saturday, December 20, 2014; reopens for meal plan at 4:00 p.m. Tuesday, January 20, 2015 VERNEY-WOOLLEY closes at 7:30 p.m. Friday, December 19; reopens at 4:00 p.m. Tuesday, January 20, 2015. JOSIAH S closes after business on Friday, December 19 and resumes service at 6:00pm on Wednesday, January 21, 2015. 3

ANDREWS COMMONS closes at 2:00pm on Saturday, December 20 and resumes service at 11:00 am on Wednesday, January 21, 2015. IVY ROOM evening service closes after business on Thursday, December 18 and resumes Wednesday, January 21, 2015. IVY ROOM lunch service closes after business on Friday, December 19 and resumes Monday, January 5, 2015. BLUE ROOM closes at 4:00 p.m. Saturday, December 20; is open Monday, December 22 and Tuesday December 23 from 8:00 a.m. 3:00 p.m.; then closes until January 5, 2015. Beginning Monday, January 5, 2015, the BLUE ROOM operates throughout winter break from 8:00 a.m. 3:00 p.m. and resumes regular service on Wednesday, January 21, 2015. ENVIRONMENTAL HEALTH AND SAFETY (401) 863-3353: The office will be closed during winter break. EHS Staff will be on call throughout the break to respond to campus emergencies. The EHS Emergency Response staff can be reached through Brown Public Safety at (401) 863-4111. Routine services including laboratory waste pick-ups will not be performed during the winter break. Critical research support services, including shipment of research samples, can be provided upon request and should be scheduled no later than December 18, 2014 by calling (401) 863-3353. THE FACILITIES MANAGEMENT SERVICE RESPONSE CENTER (401) 863-7800: Facilities Management s 24-hour-a-day coverage will continue during the winter break with no interruption. FINANCIAL AID: The Office of Financial Aid (including Student Employment Office) will be closed beginning at 5:00 p.m. on Tuesday, December 23, 2014, and will reopen at 8:30 a.m. Monday, January 5, 2015. For general financial aid information (including deadline and application information), please visit our website at http://www.financialaid.brown.edu/. For urgent concerns during the break, please email Financial_Aid@brown.edu (Undergraduate College) or GS_Financial_Aid@brown.edu (Graduate School federal loan processing only). E-mails will be monitored daily throughout the winter break, and a response will be provided to urgent issues within one business day. CASHIER S OFFICE (401) 863-2151: The Brown Office Building will be locked and not open to the public. The Cashier s Office will be open to process incoming mail only on December 26, 29, 30, and 31. COUNSELING AND PSYCHOLOGICAL SERVICES (401) 863-3476: The office closes at 5:00 pm, Friday, December 19, 2014 for regular clinical appointments and re-opens at 8:30 am, Tuesday, January 20th, 2015. During the break, an on-call crisis clinician is available 24/7 for urgent mental health needs and for students who have been sexually assaulted. To reach the on-call clinician, call (401) 863-3476 and follow the prompts to be directed to the department's answering service. GRADUATE STUDENT ADMISSIONS/GRADUATE SCHOOL (401) 863-2600: The Graduate School will be closed beginning at 5:00 p.m. on Tuesday, December 23, 2014, and will reopen at 8:30 a.m. on Monday, January 5, 2015. GRAPHIC SERVICES: Main Offices/Client Relations & Design Studio (Hemisphere Building lower level), Print Center (10 Park Lane Facility), and Copy Center (BOB lower level) will be closed for winter break beginning Wednesday, December 24 th and will reopen January 5, 2015. 4

For campus copier service (MFD Program) or supplies, call NECS at (800) 321-6327 from 8:30 a.m. 5:00 p.m. NECS will be closing at noon on Wednesday, December 24; closed all day on December 25, 26 and January 1. HEALTH SERVICES FOR STUDENTS, FACULTY, STAFF AND VISITORS ON CAMPUS: Emergency care available 24 hours, seven days a week for medical emergencies. To access emergency services, call Public Safety at (401) 863-4111. HEALTH SERVICES HOURS FOR WINTER BREAK (brown.edu/health): Medical advice for students available 24/7 over break, call (401) 863-1330. Patient hours as follows: Saturday, December 20 Open 9:00 a.m. to 4:00 p.m. Sunday, December 21 Closed Monday, December 22 Open 8:30 a.m. to 5:00 p.m. Tuesday, December 23 Open 8:30 a.m. to 5:00 p.m. Closed from Tuesday, December 23, 5:00 pm. to Monday, January 5, 2015, 8:30 a.m. Monday, January 5 through Friday, January 9, 2015 Open 8:30 a.m. to 5:00 p.m. Saturday, January 10 and Sunday, January 11 Closed Monday, January 12 Open 1:30 p.m. to 5:00 p.m. Tuesday, January 13 Open 1:30 p.m. to 5:00 p.m. Wednesday, January 14 Closed, Staff training Thursday, January 15 Open 1:30 p.m. to 5:00 p.m. Friday, January 16 Open 8:30 a.m. to 5:00 p.m. Saturday, January 17 and Sunday, January 18 Closed Monday, January 19, 2015 Closed. University holiday. Regular weekly hours resume beginning Tuesday, January 20, 2015 8:30 a.m. to 7:00 p.m. Weekend hours resume January 24, 2015. HUMAN RESOURCES: University Human Resources will be closed from 5:00 p.m. on Tuesday, December 23, until 8:30 a.m. on Monday, January 5, 2015. Please visit our website at http://www.brown.edu/about/administration/human-resources/ for help with routine HR matters during the break. For urgent concerns during the break, please contact us via email. For urgent benefits issues, please send an email to benefits_office@brown.edu. For all other urgent issues, please send an email to employment@brown.edu. We will check messages daily and will respond to urgent messages as soon as possible. We will respond to all nonurgent messages after the break. INVESTMENT OFFICE (401) 867-3976: Skeleton staff available for receipt and processing of gifts of securities and custodian communications on December 26, 29, 30, and 31. MAIL SERVICES: Open December 26, 27, 29, 30, 31 and January 2 and 3 from 8:00am to 12:00pm. A morning mail will be sent regarding FedEx and UPS services. Mail delivery will be scheduled with departments as needed during the break. Regular hours of 8:00 a.m. to 5:00 p.m. will resume January 5, 2015. OFFICE OF THE REGISTRAR: The office will close from 5:00 p.m. Tuesday, December 23, 2014 to 8:30 a.m. Monday, January 5, 2015. Faculty are reminded that grades for fall courses must be submitted through Banner which will be available 24/7 throughout the winter break with a deadline of Friday, January 2, 2015 at 5

5:00 p.m. We encourage any faculty member unfamiliar with the grading procedure to take advantage of the brief tutorial titled Faculty: How to Enter Grades https://wiki.brown.edu/confluence/display/cisdoc/screencasts OFFICE OF RESIDENTIAL LIFE (401) 863-3500: Students are required to vacate their rooms no later than 9:00 a.m. on Sunday, December 21, 2014. Residence hall buildings are closed and locked during the break; card access will not work. Residence halls will reopen Saturday, January 17, 2015. If international residence or circumstances prevent you from leaving campus during this time, please check the Residential Life website for additional information. The Residential Life office will be closed beginning Tuesday, December 23 at 5:00 p.m. and will reopen on Monday, January 5, 2015 at 8:30 a.m. In case of emergency contact the Department of Public Safety at (401) 863-3322 or (401) 863-4111; they will contact the administrator on call. PAYROLL: The Payroll Office will be closed from 5:00 p.m. on Tuesday, December 23, until 8:30 a.m. on Monday, January 5, 2015. For urgent Payroll concerns during the break, please contact us via email at specialist_payroll@brown.edu. We will check messages daily and will respond to urgent messages as soon as possible. December's monthly payroll will be paid on 12/23/14, payroll cutoff deadline is 12/17/14 Biweekly 11/30 12/13 will be paid on 12/19/14, payroll cutoff deadline is 12/15/14 Biweekly 12/14 12/27 will be paid on 1/2/15, payroll cutoff deadline is 12/15/14 Weekly 12/7 12/13 will be paid on 12/18/14, payroll cutoff deadline is 12/15/14 Weekly 12/14 12/20 will be paid on 12/23/14, payroll cutoff deadline is 12/15/14 Weekly 12/21 12/27 will be paid on 1/2/15, payroll cutoff deadline is 12/15/14 RESEARCH PROTECTIONS OFFICE (RPO): Will close at 5:00 p.m. on Tuesday, December 23, 2014, and will reopen at 8:30 a.m. on Monday, January 5, 2015. The deadline for human research protocols being submitted for the January 2015, Institutional Review Board (IRB) meeting has been extended to 5:00 p.m. Monday, January 5, 2015. In the event of a human or animal research related emergency, please call (401) 523-9022. STUDENT ACTIVITIES OFFICE: The SAO will be closed from 5:00 p.m. on Tuesday, December 23, 2014, through 8:30 a.m. on Monday, January 5, 2015. Stephen Robert 62 Campus Center will be closed from 5:00 p.m. on Tuesday, December 23, 2014, through 8:00 a.m. on Monday, January 5, 2015. BROWN UNIVERSITY SHUTTLE (B.U.S.) SERVICES DURING WINTER BREAK: Daytime Shuttle: Service ends at 6:00 p.m. on Tuesday, December 23 and resumes at 8:00 a.m. Monday, January 5, 2015. Daytime 222 Richmond Express and Evening 121 S Main Express: Service ends at 6:00 p.m. on Tuesday, December 23 and resumes at 8:00 a.m. on Monday, January 5, 2015. Evening Shuttle: Last evening of service is Saturday, December 20 and resumes Wednesday, January 21, 2015 at 5:00 p.m. 6

Evening oncall: Last evening of regular service is Saturday, December 20. B.U.S. will operate a modified oncall shuttle service beginning Sunday, Dec 21 through Tuesday, January 20, 2015 from 5:00 p.m. - 1:00 a.m. The oncall service will operate point-to-point within the current oncall coverage area with point-to-point defined as a Brown building to another Brown building or an off-campus location within the coverage area (i.e. hospitals, volunteer organizations, etc.) or between a designated Brown building or off-campus location and home within the coverage area. To request a ride, call oncall (401-863-1778) or visit shuttle.brown.edu. You will be required to show your Brown ID upon entering the vehicle. The regular service and schedule resumes Wednesday, January 21, 2015 at 5:00 p.m. SEAS/SEAS Shuttle: The SEAS office will close on Tuesday, December 23, 2014 at 5:00 pm and reopen on Monday, January 5, 2015 at 8:30 am. SEAS Shuttle service ends at 5:30 p.m. on Tuesday, December 23, 2014 and resumes its full day, weekday schedule on Monday, January 5, 2015 at 8:00 a.m. Any urgent access related needs that come up between 5:00 p.m. December 23, 2014 and 8:30 a.m. January 5, 2015 should be directed to the Department of Public Safety (DPS) at 401-863-3322 (or if it is an emergency 401-863-4111). The following offices will be closed. Each office will have a phone message providing instructions and contact information for emergency situations. Primary contact information: BENEFITS OFFICE: benefits_office@brown.edu BROWN CARD OFFICE: (401) 863-2273 BURSAR S OFFICE: (401) 863-2484 CHAPLAINS OFFICE: (Religious Life) (401) 863-2344. If you need to reach a University Chaplain, please call Public Safety at 863-3322, and they will connect you. CONTROLLER'S OFFICE: (401) 863-2716 COUNSELING AND PSYCHOLOGICAL SERVICES: (401) 863-3476: During the break, an on-call crisis clinician is available 24/7 for urgent mental health needs and for students who have been sexually assaulted. To reach the on-call clinician, call (401) 863-3476 and follow the prompts to be directed to the department's answering service. DINING SERVICES: (401) 863-3343 HUMAN RESOURCES: employment@brown.edu INSURANCE & PURCHASING SERVICES: (401) 863-2206 (Purchasing) OR (401) 863-9481 (Insurance) INTERNAL AUDIT: (401) 863-3612 LOAN OFFICE: (401) 863-3296 OFFICE OF SPONSORED PROJECTS: (401) 863-2777 OFFICE OF STUDENT LIFE: (401) 863-3145. For student emergencies or crises, the Administrator on-call may be contacted through Public Safety by calling (401) 863-4111. 7

PUBLIC SAFETY: (401) 863-4111 (can reach the on-call administrator 24/7) OFFICE OF THE EXECUTIVE VICE PRESIDENT FOR FINANCE AND ADMINISTRATION: (401) 863-9400 TRANSPORTATION OFFICE: (401) 863-3157 8