VIRGINIA DEPARTMENT OF TRANSPORTATION LOCATION AND DESIGN DIVISION INSTRUCTIONAL AND INFORMATIONAL MEMORANDUM GENERAL SUBJECT: WORK ZONE SAFETY AND MOBILITY NUMBER: TED-351.3 SPECIFIC SUBJECT: TRANSPORTATION MANAGEMENT PLAN REQUIREMENTS LOCATION AND DESIGN DIVISION APPROVAL: Mhammad Mirshahi, P.E. State Lcatin and Design Engineer Apprved September 19, 2011 DATE: SUPERSEDES: SEPTEMBER 19, 2011 IIM-LD-241.4 TED-351.2 TRAFFIC ENGINEERING DIVISION APPROVAL: Raymnd J. Khury, P.E. State Traffic Engineer Apprved August 10, 2011 Changes are shaded. CURRENT REVISION This memrandum has been revised t replace the Cncurrent Engineering Prcess with the Prject Develpment Prcess. Replaced Maintenance f Traffic Crdinatr with Wrk Zne Safety Crdinatr. Clarified duties and respnsibilities f the Prject Team. EFFECTIVE DATE These instructins are effective upn receipt. POLICY The Virginia Department f Transprtatin is cmmitted in prviding safe and efficient mvement f mtrized and nn-mtrized traffic thrugh r arund radway wrk znes as well as prviding prtectin fr wrkers and equipment lcated within wrk znes. VDOT will fcus n radway visibility and functinality f temprary traffic cntrl in wrk znes and traffic flw thrugh the wrk zne. Emphasis will begin with the preliminary engineering stages and carried thrugh t the cmpletin f all wrk, including pst cnstructin reviews.
Instructinal and Infrmatinal Memrandum Sheet 2 f 20 Cmpliance with this guidance is cnsistent with the Department s gal f reducing wrk zne crashes and imprving travel time thereby benefiting all citizens f the Cmmnwealth. This guidance utlines recmmended prcedures t be fllwed and identifies respnsibilities t achieve safer wrk znes with minimal impact n the traveling public. VDOT, thrugh this directive, is extending this requirement t all wrk zne activities within state right f way and n all streets and highways that have been accepted int the State Highway System regardless f the funding surce as well as all ther prjects receiving State and/r Federal funding. BACKGROUND In September 2004, the Federal Highway Administratin (FHWA) published the Final Rule n Wrk Zne Safety and Mbility, 23 CFR 630 Subpart J. This rule, referred t as Wrk Zne Safety and Mbility, applies t State and lcal gvernments that receive Federal-aid highway funding. Transprtatin agencies are required t cmply with the prvisins f the Rule by Octber 12, 2007. This rule updates and bradens the frmer regulatin, Traffic Safety in Highway and Street Wrk Znes, t address present and future wrk zne issues. The plicy prvisins in the Final Rule n Wrk Zne Safety and Mbility: Requires agencies t implement a plicy fr the systematic cnsideratin and management f wrk zne impacts n all Federal-aid highway prjects. Furthermre, it encurages agencies t implement the plicy fr nn-federal-aid prjects and prgrams. Requires the plicy t address wrk zne impacts thrughut the varius stages f the prject s develpment and cnstructin. The agency must cnsider wrk zne impacts during prject develpment, management f wrk zne impacts during cnstructin, and assessment f wrk zne perfrmance after implementatin. The agency must als cnsider cmmunicatin with the public befre and during the prject. Recgnizes the state plicy may vary based n the characteristics and expected wrk zne impacts f individual prjects r classes f prjects. Requires transprtatin management plans. Fr additinal infrmatin n the Final Rule n Wrk Zne Safety and Mbility, fllw these links: http://www.ps.fhwa.dt.gv/wz/resurces/final_rule.htm (Regulatin, Guidance and Examples); http://www.ps.fhwa.dt.gv/wz/practices/factsheets/factsheets.htm (Best Practices). NCHRP Synthesis 208, Develpment and Implementatin f Traffic Cntrl Plans fr Highway Wrk Znes: http://www.trb.rg/news/blurb_detail.asp?id=3349
Instructinal and Infrmatinal Memrandum Sheet 3 f 20 TYPICAL WORK ZONE MANAGEMENT STRATEGIES Varius wrk zne management strategies may be emplyed t minimize traffic delays, thereby imprving mbility as well as traveler and wrker safety and cmpleting the cnstructin wrk in a timely manner while maintaining access fr businesses and residents. The fllwing set f strategies is nt meant t be allinclusive, but t present a number f suggestins fr cnsideratin while develping transprtatin management plans. A mre extensive listing and general infrmatin n wrk zne management strategies may be accessed at the fllwing web sites: http://www.ps.fhwa.dt.gv/wz/rule_guide/sec6.htm#tab62 and http://www.ps.fhwa.dt.gv/wz/resurces/publicatins/trans_mgmt_plans/trans_ mgmt_plans.pdf The strategies are divided int three brad grups which are captined as: 1) Temprary Traffic Cntrl, 2) Public Infrmatin; and 3) Transprtatin Operatins. Each f these grups is further defined by the specific items listed belw. Temprary Traffic Cntrl Strategies: Cntrl strategies Traffic cntrl devices Prject crdinatin, cntracting and innvative cnstructin strategies Public Cmmunicatin Strategies: Public awareness strategies Mtrist infrmatin strategies Transprtatin Operatins Strategies: Demand management strategies Crridr/netwrk management strategies Wrk zne management strategies Traffic/incident management strategies GENERAL GUIDELINES This sectin prvides guidelines t be used by Prject Managers, Radway Designers, Traffic Engineers, Wrk Zne Safety Crdinatrs and Public Affairs Managers fr acquiring the infrmatin t develp a Transprtatin Management Plan (TMP). Prject persnnel shall invlve the FHWA Area Engineer in each f the prject s milestnes n federal versight prjects. These guidelines require the evaluatin f wrk zne traffic cntrl and cmmunicatin strategies
Instructinal and Infrmatinal Memrandum Sheet 4 f 20 beginning at the Scping Activities and cntinued thrughut the Prject Develpment Prcess (PDP) and during all phases f cnstructin. Fr additinal infrmatin n the PDP, fllw this link: http://www.virginiadt.rg/business/resurces/prject_management_online_gui de.pdf. Als see LD-436 Quality Cntrl Check List, available at: http://www.extranet.vdt.state.va.us/frms/ Specific wrk requirements are nted in the Prject Develpment Prcess fr each milestne, as are the Prject Management frms that are t be submitted at the milestnes. All Temprary Traffic Cntrl Plans shall be in cmpliance with the infrmatin published in the Virginia Wrk Area Prtectin Manual. Any deviatins frm the Virginia Wrk Area Prtectin Manual must be apprved by the Reginal Traffic Engineer (RTE) and nted in the plans. Initial Scping Meeting The Prject team shall use field bservatins, available crash data, and ther relevant peratinal infrmatin t discuss preliminary wrk zne management strategies in cnjunctin with alternative prject ptins and design schemes. Relevant peratinal infrmatin shuld include but is nt limited t, prject definitin (scpe, prject s cmplexity level, radway and traffic characteristics, and TMP type), cnstructin phasing/staging f equipment and materials, as well as temprary traffic cntrl, public cmmunicatins and transprtatin peratins strategies. The Prject Manager shall request that the Reginal Traffic Engineer (RTE) begin acquiring traffic and crash data and explre pssible alternate/detur rutes. A preliminary cst estimate fr the prject s traffic management plan shall be develped by the Prject Manager at this milestne. The Prject Manager shall request that a preliminary Public Cmmunicatins Plan be drafted by the District Public Affairs Manager. Final Scpe / Preliminary Field Inspectin The Prject Team shall utilize traffic and crash data and the preliminary Sequence f Cnstructin (SOC) plans t identify safety and mbility issues during the prpsed cnstructin and begin develping the prject s preliminary TMP. The Reginal Traffic Engineer, wrking with the Prject Team, shall prpse the prject s TMP that cnsists f temprary traffic cntrl, public infrmatin, and transprtatin peratins strategies, as apprpriate. The Radway Designer shall incrprate the recmmended TMP int the prjects initial radway plans. Public Hearing Team Meeting Review f the preliminary TMP as incrprated by the Radway Designer (includes the Temprary Traffic Cntrl Plan as well as the Public Cmmunicatins Plan and Transprtatin Operatins Plan if required) must be cmpleted by the Reginal Traffic Engineer and Reginal Operatins Directr as applicable. Recmmendatins/crrectins submitted by the Reginal Traffic Engineer/Reginal Operatins Directr (ROD) that are accepted by the Radway Designer in cllabratin with the prject team are t be incrprated int the preliminary TMP by the Radway Designer prir t the Public Outreach/Public Hearing and Design Apprval.
Instructinal and Infrmatinal Memrandum Sheet 5 f 20 Field Inspectin Meeting The Radway Designer shall cmplete the prject s TMP fr review by the prject team during the Cnstructability and Wrk Zne Review stage fr the Detailed Design Phase f the Prject Develpment Prcess. Accepted recmmendatins/crrectins submitted by the prject team are t be incrprated int the TMP by the Radway Designer prir t prceeding t the next phase f the prject s develpment. The Prject Team shall review the TMP t ensure that all cmments and cncerns have been addressed. The Reginal Traffic Engineer shall review the TMP t check that all safety infrmatin and crash data have been incrprated int the TMP. Pre-Advertisement Cnference The Radway Designer shall cmplete the prject s final TMP fr review during the Cnstructability, Wrk Zne and TMP Review stage in the Final Design and ROW Acquistin Phase f the Prject Develpment Prcess. Accepted recmmendatins/crrectins submitted by the prject team shall be incrprated int the final TMP by the Radway Designer prir t prceeding t the next phase f the prject s develpment. The Prject Team shall review the TMP t ensure that all cmments and cncerns have been addressed. The TMP cst shall be finalized fr the cnstructability review held prir t the Pre-Advertisement Cnference milestne. Implementing the Transprtatin Management Plan During the first day f the new wrk zne traffic pattern, the prject s Manager and prject s Wrk Zne Safety Crdinatr shall inspect the wrk zne t ensure cmpliance with the TMP. On the third t fifth day f implementatin f the TMP s new wrk zne traffic pattern, the Reginal Wrk Zne Safety Crdinatr and the prject s assigned Wrk Zne Safety Crdinatr shall cnduct an n-site review f the wrk zne s perfrmance and infrm the cntractr all required changes t the TMP fr implementatin t enhance the wrk zne s safety and mbility. All such changes shall be dcumented. If the prject is a federal versight prject, the FHWA Area Engineer shall be affrded the pprtunity t review all such changes prir t implementatin. An n-site review f the prject s wrk zne traffic cntrl by the Reginal Wrk Zne Safety Crdinatr, Prject s Manager/Wrk Zne Safety Crdinatr, District Safety Engineer, and the Cntractr shall be cnducted within 48 hurs f any fatal incident/crash within the wrk zne. Evaluatin f the Transprtatin Management Plan A perfrmance assessment f the prject s TMP including area wide impacts n adjacent radways shuld be perfrmed by the Reginal Traffic Engineering and Operatins sectins during cnstructin as circumstances dictate. Any recmmendatins and cmments shall be cmmunicated t the cnstructin inspectin team in writing fr apprpriate changes t the TMP. A review f the verall effectiveness f the prject s TMP shall be cmpleted during the Pst Cnstructin Meeting and included with the Pst Cnstructin Reprt. A cpy f the specific infrmatin n the effectiveness f the prject s TMP will be frwarded t the State Traffic Engineer fr review. A cpy f the TMP Interim/Pst Cnstructin Reprt Frm is available at: TMP Pst Cnstructin Reprt.
Instructinal and Infrmatinal Memrandum Sheet 6 f 20 The fllwing guidance is prvided t ensure the Prject Team understands their rle and respnsibilities in the develpment f the prject s TMP. Team members frm the design disciplines/wrk grup nted belw shall have direct respnsibilities fr the prper develpment f the TMP during each stage f the Prject Develpment Prcess. The Prject Manager shall slicit cmments frm ther design disciplines such as Structure and Bridge, Envirnmental, Materials, etc, as apprpriate, t cnfirm that all safety and mbility cncerns are addressed. All team members shall be prvided an pprtunity t review the TMP prir t each milestne team meeting. Fr prjects that d nt fllw the Prject Develpment Prcess, the Designer, Prject Manager r the Cntract Administratr will ensure the TMP and the cmpnent plans (Temprary Traffic Cntrl, Public Cmmunicatin and Transprtatin Operatins Plans) are included in the prject and cntract dcuments. The develpment prcess shuld be established at scping with the plans develped based n cnsultatin with, and guidance frm, the applicable discipline. Prject Team: The Prject Manager, with the prject team, will review the prject at each milestne t ensure apprpriate actin is taken t reduce wrk zne impacts n the public. Respnsibilities f the prject team include a TMP Design Checklist Review Frm that is available at: TMP Design Checklist. Reginal Traffic Engineering (RTE): In rder t prmte the safety f wrkers as well as the safe and efficient mvement f traffic thrugh the prject s wrk zne, the RTE shall cnsider varius temprary traffic management strategies and prvide the prject team with the fllwing recmmendatins. The RTE shall review the TMP t assess that all that the applicable infrmatin is included in the prject s TMP: Temprary traffic management strategies Lane width(s) and the number f travel lane(s) and turn lane(s) t be maintained Traffic impact assessments/analysis n the temprary traffic cntrl plan Identify all signal phases within the wrk zne and n all detur/alternate rutes Allwable wrk activity hurs On-site and ff-site detur rutes Infrmatin n the use and placement f all temprary traffic cntrl devices including barrier and channelizatin devices Type and placement f all signs, message bards, arrw bards, and TMA s Type and lcatin f temprary pavement markings and markers Access t all businesses and private dwellings Pst cnstructin assessment f the Wrk Zne Traffic Impact Quantities fr all temprary traffic cntrl devices
Instructinal and Infrmatinal Memrandum Sheet 7 f 20 Reginal Operatins: In rder t prmte the safety f wrkers as well as the safe and efficient mvement f traffic thrugh the prject s wrk zne, the Reginal Operatins Directr shall cnsider varius transprtatin management strategies and prviding the Radway Designer and the prject team with the fllwing recmmendatins. The Reginal Operatins Directr shall review the TMP t check that the applicable infrmatin is included in the prject s TMP: Temprary transprtatin peratins strategies Incident/emergency management plan Use f ITS fr traffic mnitring Surveillance f wrk zne traffic using CCTV, lp detectrs, etc. Use f safety service patrls Cntact infrmatin fr Transprtatin Operatins Centers (TOC) and incident management Traffic impact assessments/analysis n the temprary traffic cntrl plan Identify all signal phases within the wrk zne and n all detur/alternate rutes Allwable wrk activity hurs Lcatin and Design (r Cntract Administratr as apprpriate): Shall ensure the prper design and presentatin f all aspects f the TMP by prviding the fllwing detailed infrmatin in the plan assembly: Prfile, alignment, superelevatin and lane widths fr all traffic lanes, turning lanes, lane shifts and diversins nt identified n existing radways Earthwrk/grading that must be cmpleted prir t the next cnstructin phase Utility wrk that can be cmpleted within the prject s guidelines fr the TMP Ensure that all utilities will nt cnflict with temprary traffic cntrl and ther safety devices fr all phases f cnstructin. Identificatin f all temprary pavement lcatins and temprary drainage items Illustratins f the placement f all temprary signs, message bards, arrw bards, TMA s, barriers, attenuatrs, temprary pavement markings and markers, existing pavement marking eradicatin, and placement f Grup I and II devices in the temprary traffic cntrl plans fr all cnstructin phases (excluding temprary lane and shulder clsings) Identificatin and ntatin f all signal phases within the wrk zne and all detur rutes Cmplete TMP typical sectins Cmplete special design details, special crss sectin and insertable sheets if applicable Prvide quantities fr all temprary traffic cntrl devices
Instructinal and Infrmatinal Memrandum Sheet 8 f 20 Structure and Bridge: Shall ensure the prper design and presentatin f specific aspects f the TMP pertaining t structures by prviding the fllwing: Mvement, staging and use f cranes, ther large equipment and materials Need fr and placement f temprary bridge parapet and traffic barrier service Need fr the setting f beams ver traffic Use f temprary bridges Need fr demlitin ver traffic Placement f the abve infrmatin in the plan assembly in narrative r illustrated frmat Public Relatins Shall ensure that the transprtatin management plan is cmmunicated t apprpriate key audiences (mtrists, plice, businesses, residents, elected fficials and media). Strategies will include: Develpment f prject-specific cmmunicatins plan t keep key custmers infrmed abut cnstructin-related impacts befre and during the cnstructin; Cmmunicatin and prmtin f ways cmmuters can avid cnstructin-related delays, i.e. rideshare, telewrk, public transprtatin; Develpment f a crisis cmmunicatins plan which utlines steps t be taken during a majr incident and includes emergency cntact infrmatin; and, Determinatin f the need fr and types f cmmunity meetings needed t infrm the public n the varius aspects f the cnstructin prject Right f Way: Shall ensure the prper design and presentatin f specific aspects f the TMP by prviding the fllwing: All temprary/permanent easements needed fr cnstructin are included in the plans Prject Cnstructability Wrk Grup: Shall ensure that the prject can be cnstructed accrding t the Plan Assembly, the Sequence f Cnstructin and the TMP by reviewing the prject dcuments and ensuring that: Right f way is prvided fr the placement f cnstructin equipment and materials
Instructinal and Infrmatinal Memrandum Sheet 9 f 20 Access is prvided t the wrk area(s) fr cnstructin equipment and materials Cnsideratin has been given fr, methds f deep utilities and large diameter pipe cnstructin. Adequate time is prvided t cmplete the cnstructin Utility plans have been crdinated with all phases f cnstructin Adequate drainage is maintained during cnstructin Apprpriate traffic cntrl and an infrmatin campaign is prvided fr the setting f bridge beams r ther peratins requiring ttal radway clsures and deturs All safety and mbility issues have been addressed fr any unusual cnstructin methds The prject can be built as designed with the minimum necessary rad clsures and deturs t avid majr recurring traffic impacts PLAN REQUIREMENTS This sectin prvides guidance t Prject Managers fr establishing a prject s TMP requirements based n the prject s level f cmplexity. These guidelines categrize a prject int ne f three types f transprtatin management. The prject s type identifies the minimum TMP requirements and recmmendatins t be used by Prject Managers, Radway Designers, Reginal Traffic Engineers, Reginal Operatin Directrs and Public Affairs Managers fr develping TMP. In general, the TMP shall cnsist f a traffic cntrl plan and, as required, a public infrmatin and a transprtatin peratins plan. The specific prject level requirements fr plan cntent are listed by prject type. Any deviatin frm the requirements nted belw will require the review and apprval f the State Traffic Engineer. Wrk Area Access Cnsideratins: The Temprary Traffic Cntrl Plan (TTCP) shuld address the need fr access t the wrk area. This is a cnstructability issue in which the designer addresses the questin f hw the cntractr will mve materials and equipment int the wrk area safety with a minimum f disruptin t traffic. This is a particularly critical issue n high speed radways such as Limited Access highways, especially if traffic barrier service cncrete (barrier wall) is used t prtect wrk areas. Cnsideratin shuld be given t the design and cnstructin f temprary acceleratin and deceleratin lanes fr the cnstructin equipment. The fllwing shuld be cnsidered in the planning, design and peratin f wrk znes. Anticipate types f wrk znes that typically create ingress/egress prblems. Examples are wrk spaces requiring wrk vehicles t merge in/ut f high-speed traffic and wrk activities that will generate frequent delivery f materials such as paving prjects, bridge prjects, and the delivery/mvement f fill materials.
Instructinal and Infrmatinal Memrandum Sheet 10 f 20 Access int/ut f the wrk space meeting the requirements in the Virginia Wrk Area Prtectin Manual shall be included in the Temprary Traffic Cntrl Plan. Adequate acceleratin/deceleratin space fr wrk vehicles shuld be prvided. The lcatin f access penings shuld meet the sight distance requirements listed in Appendix A f the Virginia Wrk Area Prtectin Manual. In extreme cnditins, lane clsures may need t be cnsidered. Cnstructin access penings in traffic barrier service cncrete (barrier wall) shuld be planned per Appendix A f the Virginia Wrk Area Prtectin Manual t ensure that the blunt ends f barrier walls are prperly prtected. The barrier r channelizatin devices shuld be planned in a manner as t nt create a sight distance prblem fr equipment peratr r mtrists. Ingress/egress cnditin may justify a lwering f the speed limit during this activity. Any reductin in the psted speed limit must be authrized by the Reginal Traffic Engineer and based n an engineering study per Traffic Engineering Memrandum TED-350. Warning signs ( Trucks Entering Highway ) are available fr ingress/egress cnditins at wrk area accesses and shuld be used when apprpriate. Special warning signs may be necessary. All warning sign(s) nting wrk zne access activities shall be cvered/remved when the daily wrk activity ceases. Type A Prjects (Prject Management Prject Categry I & II) Typical Prjects: N-Plan, Minimum Plan, Single Phase Cnstructin, Maintenance Prjects, Utility and Permitted Wrk Prject Type: Simple prject widening f pavement r adding turn lanes r entrances. Sequence cnsists f temprary lane clsures and flagging peratins with n shifting f traffic nt temprary pavement and with tw-way traffic peratin maintained at all times r at new cnstructin lcatins with n existing traffic. Impact n Traffic: Lane clsures and time restrictins shuld cmply with the Reginal Operatin s lane clsure plicies. If the prpsed wrk cannt be cmpleted within the Reginal Operatin s allwable lane clsure time perids an assessment f the Wrk Zne Traffic Impact will be cmpleted using a sketch planning traffic analysis tl such as Quick Zne, QUEWZ and/r an peratinal-level traffic analysis sftware prgram as apprpriate. Lane clsures, the use f traffic cntrl devices and their placement, Public Infrmatin and Traffic Operatins Plans will be apprved by the Reginal Operatins Directr with implementatin based n the traffic impact evaluatin and the Reginal Operatins Directr s apprval.
Instructinal and Infrmatinal Memrandum Sheet 11 f 20 Majr Cmpnents: Temprary Traffic Cntrl Plan Majr cmpnents will cnsist f General Ntes, Typical Sectins, and if needed Special Details. Each cmpnent shuld prvide the fllwing infrmatin (this infrmatin may be presented in a narrative frmat with illustratins/sketches as necessary): General Ntes which: Identify the prject s TMP Type Identify the wrk zne lcatin. Identify the length and width f the wrk zne. Identify the lanes affected by the prject wrk. Nte the hurs the wrk zne will be active. Identify ptential lcatin(s), within the R/W, fr cnstructin equipment and material strage. Define the prpsed traffic cntrl by referencing the specific Typical Traffic Cntrl Standard(s) listed in Virginia s Wrk Area Prtectin Manual and/r by referencing a Special Detail(s). Nte any entrances, intersectins r pedestrian access pints that will be affected by the wrk zne r by the traffic cntrl devices. Identify the majr types f travelers (such as truckers, cmmuters, residents, etc.) Typical Sectins which: Illustrate lane cnfiguratin(s) in the wrk zne. Special Details which: Shw schematically the placement f all traffic cntrl devices and lcatins f safe access int/ut f the wrk space by wrk vehicles. Place all traffic cntrl devices in accrdance with the standards cntained in Virginia s Wrk Area Prtectin Manual and the Manual n Unifrm Traffic Cntrl Devices. Detail fr any traffic cntrl device nt illustrated in the Virginia Wrk Area Prtectin Manual will be included in the plan. Fllw symbl cnventins fr identifying traffic cntrl devices per Virginia s Wrk Area Prtectin Manual and the Manual n Unifrm Traffic Cntrl Devices. Shw all details, dimensins and explanatry ntes required t execute the traffic cntrl plan.
Instructinal and Infrmatinal Memrandum Sheet 12 f 20 Public Cmmunicatins Plan A Public Cmmunicatins Plan is recmmended fr radways when traffic vlumes exceed the minimum number f vehicles/hur/lane r delay times established by the Reginal Traffic Engineer fr lane clsure perids. The Public Cmmunicatins Plan shall prvide the fllwing infrmatin (this infrmatin may be presented in a narrative frmat): A prcess t ntify the Prject Manager/Residency Administratr f scheduled wrk plans and traffic delays. A prcess t ntify the Prject Manager/Residency Administratr, Reginal Operatins Manager and the Public Affairs staff f any unscheduled traffic delays. Transprtatin Operatins Plan A Transprtatin Operatins Plan is recmmended fr radways when the wrk zne is greater than ½ mile in length and/r with reduced-width travel lanes. The Transprtatin Operatins Plan shall prvide the fllwing infrmatin (this infrmatin may be presented in a narrative frmat as part f the Temprary Traffic Cntrl Plan): A prcess t ntify the Reginal Transprtatin Operatins Center (TOC) t place lane clsure infrmatin n the 511 system and VA-Traffic. A cntact list f lcal emergency respnse agencies. Prcedures t respnd t traffic incidents that may ccur in the wrk zne. A prcess t ntify the Prject Maintenance f Traffic Crdinatr/Prject Manager/Resident Administratr, District Wrk Zne Safety Crdinatr/Reginal Traffic Engineer, the Reginal Operatins Manager and Public Affairs Manager f any incidents and expected traffic delays. Prcedures t clear the incident and restre nrmal prject traffic peratins. Details f the prcess t review incidents fr the purpse f mdifying the Temprary Traffic Cntrl Plan t reduce the frequency and severity f such incidents. Type B Prjects (Prject Management Prject Categries III & IV) Typical Prjects: Mderate level f cnstructin activity with the primary traffic impact limited t the radway cntaining the wrk zne. Prject Type: Mderately cmplex prject pavement widening r bridges fr additinal thru lanes and pavement rehabilitatin. Sequence cnsists f lane clsures t ne r bth directins with shifting traffic that may include temprary pavement r deturs fr the duratin f the wrk. If
Instructinal and Infrmatinal Memrandum Sheet 13 f 20 detur rutes are used they typically will remain in place 24 hurs per day fr the duratin f the wrk. Prject will be cnstructed ver several phases and may include bridge replacements r new bridges, new interchanges, mdifying existing interchanges r a new cnstructin lcatin with existing traffic crssing the cnstructin area. Impact n Traffic: An assessment f the Wrk Zne Traffic Impact will be cmpleted using sketch planning traffic analysis tl such as Quick Zne, QUEWZ and/r an peratinal-level traffic analysis sftware simulatin prgram such as CORSIM, Synchr r ther applicable prgrams. Lane clsures and detur rutes will be implemented based n this evaluatin. All lane clsures and time restrictins shall cmply with the Reginal Operatin s lane clsure plicies, with any deviatins requiring the apprval f the Reginal Operatins Directr. Majr Cmpnents: Temprary Traffic Cntrl Plan Majr cmpnents shall cnsist f Detail Plans, Typical Sectins, and as required Special Details/Crss Sectins/Prfiles. Each cmpnent shall prvide the fllwing infrmatin per cnstructin phase. This infrmatin shall be placed n a plan sheet. Detail Plans which include all the infrmatin listed fr Type A Prjects plus: Detail drawing(s) cntaining the fllwing infrmatin: Identify the prject s TMP Type Narrative describing the sequence f cnstructin Type and lcatin f all temprary signs fr the wrk zne and all detur rutes Type and lcatin f all temprary pavement markings Type and lcatin f all temprary pavement Type and lcatin f all temprary barriers Type and lcatin f all impact attenuatr/end treatments/fixed-object-attachments (FOA) Lcatins f safe access int/ut f the wrk space by wrk vehicles. Dcument/detail hw all entrances, intersectins r pedestrian access pints/rutes that will be affected by the wrk zne r by the traffic cntrl devices will be maintained r by prviding acceptable alternate rutes. Identify all rad(s) t be used as a detur rute. Prvide ntes regarding all traffic cntrl changes such as temprary signals r signal timing changes required within the wrk zne r the detur rute.
Instructinal and Infrmatinal Memrandum Sheet 14 f 20 Typical Sectins shall cntain all the infrmatin listed fr Type A Prjects. Special Details/Crss Sectins/Prfiles shall cntain all the infrmatin listed fr Type A Prjects. Public Cmmunicatins Plan A Public Cmmunicatins Plan is required fr radways when traffic vlumes exceed the minimum number f vehicles/hur/lane r delay times established by the Reginal Traffic Engineer fr lane clsure perids. The Public Cmmunicatins Plan shall prvide the fllwing infrmatin (this infrmatin may be presented in a narrative frmat as part f the Traffic Cntrl Plan r as a separate Special Prvisin Cpied Nte): All the infrmatin listed fr Type A Prjects. A prcess fr ntifying Public Safety, Emergency Management and mass transit rganizatins f detur rute(s) and available alternate rutes during cnstructin. Transprtatin Operatins Plan A Transprtatin Operatins Plan is required fr radways when the wrk zne is greater than ½ mile in length and/r with reduced width travel lanes. The Transprtatin Operatins Plan shall prvide the fllwing infrmatin (this infrmatin may be presented in a narrative frmat as part f the Traffic Cntrl Plan r as a separate Special Prvisin Cpied Nte): All the infrmatin listed fr Type A Prjects. Type C Prjects (Significant Prjects Prject Management Categry V) These types f prjects are anticipated t cause sustained and substantial wrk zne impacts greater than what is cnsidered tlerable based n plicy r engineering judgment. They shuld be identified early in the design prcess in cperatin with the FHWA. Typical Prjects: Lng duratin cnstructin r maintenance prjects n Interstate and freeway prjects that ccupy a lcatin fr mre than three days with intermittent r cntinuus lane clsures within the fllwing Transprtatin Management Areas; Nrthern Virginia (including the cunties f Arlingtn, Fairfax, Ludun, Prince William, Sptsylvania and Staffrd), Richmnd (including the City f Richmnd, Chesterfield and Henric Cunties), and Hamptn Rads (including the Cities f
Instructinal and Infrmatinal Memrandum Sheet 15 f 20 Chesapeake, Hamptn, Newprt News, Nrflk, Prtsmuth and Virginia Beach as well as James City and Yrk Cunties). Als includes Interstate and Principle Arterial Radways with cmplex multi-phase cnstructin, high accident rates, full clsures, r multiple wrk znes (tw r mre) within tw miles f each ther. Prject Type: Cmplex prject adding additinal thru lanes, bridge rehabilitatin, interchange cnstructin and recnstructin. Sequence cnsists f lane clsures with several traffic shifts that may include temprary pavement r deturs fr the duratin f the wrk. Impact f wrk zne n traffic peratins extends beynd the wrk zne and affects alternate and/r detur rutes. Multi phase cnstructin bridge replacements r new bridges. Rebuilding interchanges with additinal ramps r extensive mdificatin t existing ramps. Impact n Traffic: An assessment f the Wrk Zne Traffic Impact shall be cmpleted using an peratinal-level traffic analysis sftware simulatin prgram such as CORSIM, Synchr r ther applicable prgrams. Lane clsures and detur rutes shall cmply with the Reginal Operatin s lane clsure plicies, with any deviatins requiring the apprval f the Reginal Operatins Directr. Majr Cmpnents: Temprary Traffic Cntrl Plan Majr cmpnents shall cnsist f Detailed Plans, Typical Sectins, and as required Special Details/Crss Sectins/Prfiles. Each cmpnent shall prvide the fllwing infrmatin per cnstructin phase. This infrmatin will be placed n a crdinate plan sheet. Detail Plans which include all the infrmatin listed fr Type B Prjects including the prject s TMP Type as well as a list identifying the lcatin f reduced width lane(s) with the width reductin specified. Typical Sectins which include all the infrmatin listed fr Type B Prjects. Special Details/Crss Sectins/Prfiles which include all the infrmatin listed fr Type B Prjects. Public Cmmunicatins Plan The Public Cmmunicatins Plan is required and shall prvide all the infrmatin required fr Type A and B Prjects. This infrmatin may be presented in a narrative frmat as part f the Traffic Cntrl Plan r as a separate Special Prvisin Cpied Nte. Transprtatin Operatins Plan The Transprtatin Operatins Plan is required and shall prvide all the infrmatin required fr Type B Prjects. (This infrmatin may be presented in a narrative frmat as part f the Traffic Cntrl Plan r as a separate Special Prvisin Cpied Nte.)
Instructinal and Infrmatinal Memrandum Sheet 16 f 20 EXAMPLES The fllwing link will pen flders cntaining examples f TMP recmmendatins and Temprary Traffic Cntrl Plans fr previusly develped prjects. These examples are fr illustrative purpses nly and may nt ttally reflect current plicy. http://www.virginiadt.rg/business/resurces/traffic_engineering/mems2/exam ples_f_temprary_traffic_cntrl_plans.pdf RESPONSIBILITIES The fllwing guidance is prvided t ensure that all individuals invlved in the planning and cnstructin f all wrk activities within state right f way and n all streets and highways that have been accepted int the State Highway System. understand their rle and respnsibilities in the develpment, implementatin and review f the prject s TMP. VDOT persnnel, cntractrs and permittees frm the design and cnstructin disciplines/wrk grups nted belw shall have direct respnsibilities fr the prper develpment and implementatin f the TMP during each preliminary engineering and cnstructin stage f the prject. Prject Manager The Prject Manager is respnsible fr fllwing the current Prject Management Prcedures established by the Prject Management Office. In accrdance with the Prject Management Prcedures, the Prject Manager will be respnsible fr ensuring that the prject s Transprtatin Management Plan (TMP) Type fr the prject is defined at the scping meeting. Traffic Engineering Divisin The Traffic Engineering Divisin is respnsible fr prviding temprary traffic cntrl standards and wrk zne guidance and recmmendatins, as well as identifying and cmmunicating issues related t the design and usage f temprary traffic cntrl devices. Specific respnsibilities f this ffice include: Cnducting annual prcess reviews f tw regins each year. Evaluating wrk zne safety by tracking the number f fatalities and injuries in wrk znes annually. Reviewing TMP pst-cnstructin reprts t ascertain the effectiveness f the TMP and nting the reslutin f wrk zne and/r temprary traffic cntrl prblems.
Instructinal and Infrmatinal Memrandum Sheet 17 f 20 Revising temprary traffic cntrl standards, prcedures and guidance based n the abve cllected data t imprve wrk zne safety and mbility. Defining the apprpriate wrk zne safety training fr VDOT persnnel, design cnsultants, cnstructin wrkers, flaggers, etc. Area Cnstructin Engineers Specific respnsibilities f the Area Cnstructin Engineer include: Ensuring that the implementatin f all TMPs in the district is in accrdance with the plans, specificatins, Virginia Wrk Area Prtectin Manual and any ther pertinent dcuments. Supprting the Wrk Zne Traffic Cntrl Crdinatr and the Regin s Wrk Zne Safety Crdinatr(s) in perfrming their assigned duties. Verifying that all cntractr persnnel are trained and hld valid certificatins as required by the Department. Advising the apprpriate VDOT persnnel, as nted in this guidance, f wrk requiring lane shifts, lane clsures and/r phase changes tw wrking days prir t implementing this activity. Ensuring that the prject s assigned Wrk Zne Traffic Cntrl Crdinatr cmpletes and submits the TMP pst-cnstructin reprt. Reginal Wrk Zne Safety Crdinatrs The reginal wrk zne safety crdinatrs are a resurce t be utilized by the reginal and district staff t ensure that wrk znes perate safely and efficiently with the least amunt f incnvenience and impact t the traveling public. Specific respnsibilities f the Reginal Wrk Zne Safety Crdinatr include: Prviding district and reginal staff with guidance and recmmendatins n wrk zne design and peratin. Perfrming wrk zne reviews t prmte cnsistency and ensure cmpliance with wrk zne prcedures, standards and guidance. Mnitring wrk zne inspectins cnducted by field persnnel and identifying areas that need imprvement. Assisting and supprting the prject s assigned Wrk Zne Traffic Cntrl Crdinatr in perfrming their assigned duties Residency Administratrs Specific respnsibilities f the Residency Administratr include: Ensuring that residency staff receives the apprpriate training related t their duties in the develpment, implementatin and review f Transprtatin Management Plans (TMP). Supprting the Wrk Zne Traffic Cntrl Crdinatr and the Regin s Wrk Zne Safety Crdinatr(s) in perfrming their assigned duties. Ntifying the Reginal Operatins Directr f wrk requiring lane clsures tw wrking days prir t implementing the lane clsure.
Instructinal and Infrmatinal Memrandum Sheet 18 f 20 Ntifying the Reginal Operatins Directr f height, width and weight restrictins ten wrking days prir t the impsitin f such restrictins. Reginal/District/Residency Permit Staff Specific respnsibilities f the Reginal/District/Residency permit staff include: Cntractr Ensuring that the permittee s temprary traffic cntrl plan is in cmpliance with this dcument, VDOT specificatins, Virginia Wrk Area Prtectin Manual and any ther pertinent dcuments. Crdinating lane clsure needs and height, width and weight restrictins with the permittee and reprting any requests t the Reginal Operatins Directr tw wrking days prir t the lane clsure and ten wrking days fr radway restrictins befre any nn-emergency wrk cmmences. Ensuring that prpsed lane clsures are in cmpliance with the reginal lane clsure plicy. Specific respnsibilities f the cntractr include: Permittee Designating a persn assigned t the prject wh will have the primary respnsibility, with sufficient authrity, fr implementing the TMP. Ensuring that cntractr persnnel assigned t the prject are trained in traffic cntrl t a level cmmensurate with their respnsibilities in accrdance with VDOT s wrk zne traffic cntrl training guidelines. Advising the apprpriate VDOT persnnel, as nted in this guidance, wrk requiring lane shifts, lane clsures and/r phase changes tw wrking days prir t implementing this activity. Advising the apprpriate VDOT persnnel, as nted in this guidance, f height, width and weight restrictins ten wrking days prir t the impsitin f such restrictins. Perfrming, at a minimum, daily reviews f the wrk zne t ensure cmpliance with cntract dcuments and establish specificatins and standards. Recmmending traffic cntrl imprvements t the apprpriate VDOT persnnel t address field cnditins pertaining t traffic flw, visibility, and wrker/mtrist/pedestrian safety. Specific respnsibilities f the permittee include: Submitting a temprary traffic cntrl plan that prescribes the necessary traffic cntrl measures fr the wrk t be perfrmed. This plan shall have the apprval frm the apprpriate VDOT Permit r Land Develpment ffice fr apprval prir t the cmmencement f wrk activities within VDOT right f way.
Instructinal and Infrmatinal Memrandum Sheet 19 f 20 Identifying a pint f cntact wh shall be available at all times that the permittee is wrking within the public right f way. This persn shall have the training and authrity t crrect any traffic cntrl deficiencies. Designating a persn assigned t the prject that will have the primary respnsibility, with sufficient authrity, fr implementing the temprary traffic cntrl plan and ther safety and mbility aspects f the permit wrk. Ensuring that permittee persnnel assigned t the wrk activity are trained in traffic cntrl t a level cmmensurate with their respnsibilities in accrdance with VDOT s wrk zne traffic cntrl training guidelines. Ntifying the apprpriate VDOT persnnel, tw days prir t the cmmencement f wrk and prir t implementing lane clsures and ten days prir t the impsitin f height, width and weight restrictins. Maintaining a cpy f the temprary traffic cntrl plan at the wrk site. Perfrming, at a minimum, daily reviews f the wrk zne t ensure cmpliance with temprary traffic cntrl plan and establish specificatins and standards. Special Prvisin Cpied Ntes The fllwing Special Prvisin Cpied Ntes shuld be included in a prject s cntract as nted. Cntractr Alternate Traffic Cntrl Plan All Type B & C Prjects and select Type A prjects. Wrk Zne Traffic Cntrl Management All Type C Prjects and select Type B Prjects as determined by the Prject Manager. The determinatin shall be based n traffic vlumes, TMP cmplexity, and need fr increased and devted traffic cntrl management. TRAINING REQUIREMENTS The Department has established a Wrk Zne Safety Training Cmmittee (WZSTC) that will present recmmendatins n prcedures, standards, and specificatins invlving wrk zne traffic cntrl training issues. The cmmittee will review fr apprval training curses submitted in cmpliance with established prcedures. The cmmittee will als review and apprve Wrk Zne Traffic Cntrl Training instructr qualificatins. Training curses apprved in accrdance with this prcedure shall be the nly training accepted as meeting the standards fr qualifying persns t plan, design, implement, inspect, and/r supervise the selectin, placement, r maintenance f wrk zne traffic cntrl schemes and devices in wrk znes n streets and highways within the Cmmnwealth f Virginia State Highway System right f way. The State Traffic
Instructinal and Infrmatinal Memrandum Sheet 20 f 20 Engineer s Office shall maintain a list f apprved curses and their spnsrs/prviders. The fficial list f apprved curses, categry descriptins, and addresses f curse spnsrs/prviders and apprved instructrs are prvided n the Department s Web site at: http://www.virginiadt.rg/business/trafficeng-wzs.asp.