Employee Handbook Publication Date: July 2011

J. F. DRAKE STATE TECHNICAL COLLEGE Huntsville, Alabama Employee Handbook Authorized by ALABAMA STATE BOARD OF EDUCATION Approved By ALABAMA DEPARTMENT OF POSTSECONDARY EDUCATION Department of Postsecondary Education 401 Adams Avenue (36104) Post Office Box 302130 Montgomery, Alabama 36130-2130 334-242-2900 This Institution is Accredited By THE COUNCIL ON OCCUPATIONAL EDUCATION 41 Perimeter Center East, NE Suite 640 Atlanta, GA 30346 770-396-3898 This handbook serves as the faculty and staff's reference for college policies, procedures, and information in effect at J. F. Drake State Technical College as of January 2011. Further details concerning specific procedures may be obtained from the appropriate department, program, or office. Local policies developed by the college and documented herein are intended to supplement and enforce policies adopted by the Alabama State Board of Education and guided by guidelines adopted by the Alabama State Department of Postsecondary for the Alabama Community College System. Any new policies or revisions to existing policies adopted by the Alabama State Board of Education supersede the local policies of the college.

Introduction Disclaimer Statement... 11 Nondiscrimination Policy... 11 President's Letter... 12 Alabama State Board of Education Members... 13 College Calendar... 14 The College History... 19 Mission Statement... 20 Institutional Goals... 20 Institutional Vision, Philosophy, and Value... 21 Strategic Initiatives... 22 Service Areas... 25 Campus Map... 27 Organization and Administration Organizational Chart - J. F. Drake State Technical College... 32 President's Advisory Council... 35 Duties and Responsibilities of Personnel: President... 37 Administrative Assistant to the President... 39 Director of Operations... 41 1

Lead Maintenance Worker... 43 Maintenance Worker... 45 Management Information System Director... 49 Network Technician... 51 Business Manager... 53 Chief Accountant... 55 Staff Accountant... 56 Accounts Payable Clerk... 58 Accounts Receivable Clerk... 59 Switchboard Operator/Receptionist... 61 Staff Secretary... 63 Dean of Instructional and Student Services... 64 Secretary to the Dean of Instructional and Student Services... 66 Associate Dean of Instruction... 68 Director of Library Services... 70 Assistant Media Specialist... 72 Staff Secretary... 74 Student Services Management Director... 75 Director of Adult Education... 77 Adult Education Instructor... 79 Director of Title III/Federal and State Relations... 81 Staff Secretary, Title III/Student Services... 83 Director of Accreditation and Program Development... 85 Director of Research and Development... 87 2

Staff Secretary... 89 Career Coach (Career Transition Specialist)... 90 STEM Outreach & Placement Specialist... 92 Director of Human Resources... 94 Faculty Business and Information Technologies Instructional Division Chair... 97 Accounting Instructor... 99 Office Systems Technology Instructor... 101 Information and Communication Technology Instructor... 104 Engineering Technologies Instructional Division Chair... 105 Electronics Instructor... 107 Engineering Graphics Instructor... 109 Electricity Instructor... 111 Health Science Technologies Instructional Division Chair... 113 Practical Nursing Instructor... 115 Health Sciences Curriculum Specialist/Clinical Coordinator... 117 Nursing Assistant Instructor... 119 Medical Assistant Instructor... 121 Health Sciences Program Assistant... 123 Salon Management and Hospitality Services Technologies Instructional Chair... 125 Cosmetology Technology Instructor... 127 Culinary Arts/Hospitality Services Instructor... 129 Manufacturing and Applied Technologies Instructional Division Chair... 131 Automotive Technology Instructor... 133 3

Heating and Air Conditioning Technology Instructor... 135 Machine Tool Technology Instructor... 137 Welding Technology Instructor... 139 Transitional and General Education Instructional Division Chair... 141 English/Literature Instructor... 143 Transitional Math/Mathematics Instructor... 145 Humanities Instructor... 147 Biology Instructor... 149 Reading Instructor... 151 Student Services Director of Admissions... 154 Assistant Director of Admissions... 156 Pre-Admissions Coordinator... 158 Admissions/Records Coordinator... 160 Director of Financial Aid... 162 Veteran s Affairs/Financial Aid Clerk... 164 Financial Aid Clerk... 165 Staff Secretary... 168 Director of Student Support Services... 169 Academic Advisor... 171 Program Assistant... 173 Public Relations Director... 175 College Counselor... 177 4

Policies on Personnel Code of Ethics... 181 Equal Employment Opportunity... 182 Nondiscrimination... 183 Harassment... 184 Assault by Employee... 185 Defacing College Property... 186 Removal of College Property... 187 Appointment and Assignment of Personnel... 188 Hiring Practices and Procedures... 189 Temporary Duty... 190 Contracts: General... 191 Contracts: Summer Employment of Instructors, Counselors and Librarians... 192 Qualifications of Personnel... 195 Postsecondary Faculty Credentials... 196 Compensation for Two-Year College Personnel... 207 Instructor Qualifications for Salary Ranks... 208 Salary Schedule Exceptions... 209 Placement of Current Salary Schedules... 210 Extra Duty Pay... 211 Retirement System... 212 Evaluation of Personnel... 213 Instructor Load and Hours... 214 5

Instructor, Librarian, and Counselor Hours... 215 Instructor Overload... 216 Duty Days and Holidays... 217 Duty Days: Instructors, Librarians, and Counselors... 218 Leaves with Pay... 219 Paid Absences Due to Job-Related Injuries... 230 Leaves without Pay... 231 Professional Development Opportunities... 233 Tuition Assistance... 234 Drug-Free Workplace (See Section XII--B. Policies and Laws)... 235 Fair Labor Standards Act Compliance... 236 Conflict of Interest... 237 Personnel Record Information... 238 Resignations... 239 Abandonment of Position... 240 Fair Dismissal Act... 241 Policies on Benefits Index Health Insurance... 250 Group Term Life Insurance... 251 Teachers Retirement System of Alabama... 252 Identification Guidelines... 253 Tax Deferred Annuity Programs... 254 Annuities... 255 6

Policies on Facilities and Services Index Library/Media Center... 257 Mail 261 Bookstore... 262 Telephone... 263 Custodial and Maintenance Service... 264 Use of Equipment and Facilities... 265 Office of Development and Institutional Research... 266 Drake State Technical College Foundation... 267 J. F. Drake State Technical College Education Association... 268 Campus Security... 269 Computer Services Acceptable Use Policy... 270 Videoconferencing Lab... 272 Policies on Instructional Programs Program Policy... 275 Approval of Programs of Study... 276 Instructional Quality... 277 Off-Campus Centers and Temporary Instructional Sites... 278 Off-Campus Offerings... 279 Converting Contact Hours to Credit Hour Equivalencies... 280 Credit Awarded though Non-traditional Means: General... 282 7

Public Radio/Television Stations... 283 Live Work: General... 284 Live Work: Policies... 285 Live Work: Off Campus... 288 Live Work: Building Structure on Campus for Resale... 289 Live Work: Non-Payment of Projects... 290 Program/Craft Advisory Committees... 291 Degrees and Awards... 292 Grading System: General... 294 Grading System: Optional Grades for Institutional Grade Courses... 296 Grading System: Grade Point Average Calculations for Repetition of Courses... 297 Course Syllabi... 298 Scheduling of Classes... 299 Classes Noted "To Be Arranged... 300 Guidelines for Course Substitutions... 301 Schedule Changes... 302 Program Changes... 303 Course Withdrawals... 304 Evening Classes... 305 Auditing Classes... 306 Roll Book Entries -- Attendance and Grades... 307 8

Examination Policy... 309 Procedures For Handling Incomplete Grades... 310 Procedures For Field Trips... 312 Procedures or Phasing Out Programs... 313 Policies on Financial Management Index Code of Ethics in Procurement and Contracting... 316 Financial Management... 317 Budgeting... 318 Purchasing Procedures and Policies... 319 Payroll Procedures... 322 In-State Travel... 323 Out-of-State Travel... 324 Property Accountability... 325 Salary Schedules... 326 Intellectual Properties... 327 Institutional Membership... 328 9

Introduction Disclaimer Statement... 11 Nondiscrimination Policy... 11 President's Letter... 12 Alabama State Board of Education Members... 13 College Calendar... 14 10

DISCLAIMER STATEMENT The College reserves the right to make changes as required in course offerings, curricula, academic policies and other rules and regulations affecting students, as determined by the College. These changes will govern all enrolled students. Any policy found in the Employee Handbook that is contrary to the language or intent of polices found in the current edition of Policies, Procedures and Regulations Governing Alabama State Community, Junior and Technical College/Institutes is null and void. A current edition of the State Board Policies Manual may be found in the Dean s Office, the President's Office, and Business Manager/Treasurer's Office. EQUAL OPPORTUNITY IN EDUCATION AND EMPLOYMENT It is the official policy of the Alabama State Department of Education and J. F. Drake State Technical College that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. J. F. Drake State Technical College complies with nondiscriminatory regulations under Title VI and Title VII of the Civil Rights Act of 1964, Title IX Educational Amendment of 1972, and Section 504 of the Rehabilitation Act of 1973, and Americans with Disabilities Act of 1990. Inquiries concerning this policy may be directed to: Title IX and Age Discrimination Act Coordinator Ina Wilson Smith Director of Title III/ Federal and State Relations 3421 Meridian Street, North Huntsville, AL 35811 Phone: (256) 551-3115 Fax: (256) 551-3142 ina.wilson@drakestate.edu Section 504 and Title II (ADA) Coordinator April Clement College Counselor 3421 Meridian Street, North Huntsville, AL 35811 Phone: (256) 551-1710 Fax: (256) 551-1714 april.clement@drakestate.edu 11

To All Faculty and Staff Employees of the College: I am pleased that you are a member of the J. F. Drake State Technical College family. Our college and its employees are governed by the State Board of Education, the Office of Postsecondary Education and Alabama State laws. This handbook provides each employee with the policies and procedures that are consistent with those of our governing bodies and which govern our actions as employees. It is essential that all of our actions are professional, ethical, with integrity and above reproach. As members of the faculty and staff it is our responsibility to model daily the behaviors we anticipate from our students and each other. Our college and its employees are mandated to embrace the Mission Statement of the Alabama College System. It states To provide a unified system of institutions dedicated to excellence in delivering academic education, adult education, and workforce development. This message challenges each employee to work daily to provide the very best services for the students who enter the doors of the college. It is our task to work in concert with our partners to prepare a high quality workforce through high technical and fundamental training. I am delighted that we are colleagues at an institution of excellence. Likewise, we have a wonderful opportunity to impact many lives and ultimately our communities, state and nation in a positive manner. It is my hope that you will always be dedicated to J. F. Drake State Technical College and its students, faculty and staff and will work congenially to accomplish great things. Sincerely, Helen T. McAlpine, Ed. D. President 12

ADMINISTRATION AND CONTROL ALABAMA STATE BOARD OF EDUCATION as of January 2011 Governor Robert Bentley, President Dr. Joseph B. Morton, Secretary and Executive Officer State Board of Education Dr. Freida Hill, Chancellor Department of Postsecondary Education The 2011 members of the Alabama State Board of Education are: DISTRICT I... Mr. Randy McKinney, Gulf Shores, Alabama DISTRICT II... Ms. Betty Peters Dothan, Alabama DISTRICT III... Mrs. Stephanie W. Bell Montgomery, Alabama DISTRICT IV... Dr. Yvette Richardson Fairfield, Alabama DISTRICT V... Mrs. Ella B. Bell Montgomery, Alabama DISTRICT VI... Dr. Charles Elliott Decatur, Alabama DISTRICT VII... Mr. Gary Warren Haleyville, Alabama DISTRICT VIII... Mrs. Mary Scott Hunter Huntsville, Alabama 13

Instructional Calendar SPRING SUMMER 2011 http://drakestate.edu/admissions/instructional_calendar.aspx Spring Semester 2011 January 3 Faculty/Staff Duty Day January 4 New Student Orientation January 5-7 Regular Registration January 10 First Day of Classes/Late Registration January 10-12 Late Registration Drop/Add January 17 Dr. M.L. KING, JR. (STATE HOLIDAY) COLLEGE CLOSED February 21 Professional Development (No Classes) March 4-10 Midterm Exams March 10 Last Day of 1st Mini-Term March 11 First Day of 2nd Mini-Term March 28-April 1 Early Registration for Summer and Fall 2011 April 7 Last Day to Receive a W April 11-15 SPRING BREAK (FACULTY AND STUDENTS) April 26 Last Day to Receive a WP or WF May 4 Senior Grades Due by 4:00PM May 4-11 Final Exams May 11 Grades Due by 4:00PM May 12 Graduation May 13 Faculty/Staff Duty Day May 16-20 Faculty Off/Non-Instructional Duty Days Summer Semester 2011 May 23 Local Professional Development May 24 New Student Orientation May 25-26 Regular Registration May 27 First Day of Classes May 27-June 1 Late Registration Drop/Add May 30 MEMORIAL DAY OBSERVANCE (STATE HOLIDAY) COLLEGE CLOSED June 18-24 Midterm Exams June 24 Last Day of 1st Mini-Term June 27 First Day of 2nd Mini-Term July 4 INDEPENDENCE DAY (STATE HOLIDAY) COLLEGE CLOSED July 8 Last Day to Receive a W July 11-15 Early Registration for Fall 2011 July 21 Last Day to Receive a WP or WF July 30-August 4 Final Exams August 4 Grades Due by 4:00PM August 5 Faculty/Staff Duty Day August 8-12 Faculty Off/Non-Instructional Duty Days 14

2011 2012 Instructional Calendar Fall Semester 2011 August 15 August 16 Local Professional Development New Student Orientation August 16-18 Regular Registration for Fall 2011 August 19 August 22 August 22-23 September 5 October 2-8 October 7 October 10 Faculty/Staff Duty Day First Day of Classes Late Registration Drop/Add LABOR DAY (STATE HOLIDAY) COLLEGE CLOSED Midterm Exams Last Day of 1st Mini-Term First Day of 2nd Mini-Term October 17-21 Early Registration for Spring 2012 October 24 November 11 November 18 November 21-23 November 24-25 December 9-15 December 15 December 16 December 19 December 20-22 December 23-30 Spring Semester 2012 January 2 January 3 January 4 Last Day to Receive a W VETERAN S DAY (STATE HOLIDAY) COLLEGE CLOSED Last Day to Receive a WP or WF State Professional Development Days NO CLASSES THANKSGIVING (STATE HOLIDAYS) COLLEGE CLOSED Final Exams Grades Due by 4:00PM Local Professional Development Faculty Duty Day Faculty Off/Non-Instructional Duty Days CHRISTMAS HOLIDAY (LOCAL/STATE HOLIDAYS) COLLEGE CLOSED New Years Day Observed (STATE HOLIDAY) COLLEGE CLOSED Faculty/Staff Duty Day New Student Orientation 15

January 4-5 Regular Registration for Spring 2012 January 6 First Day of Classes January 6-9 Late Registration Drop/Add January 16 Dr. M.L. KING, JR. (STATE HOLIDAY) COLLEGE CLOSED February 20 State Professional Development Day NO CLASSES March 4-10 Midterm Exams March 9 Last Day of 1st Mini-Term March 12 First Day of 2nd Mini-Term March 12-16 Early Registration for Summer 2012 March 26-30 SPRING BREAK (FACULTY AND STUDENTS) April 5 April 6 Last Day to Receive a W NO CLASSES/Local Professional Development Day April 27 Last Day to Receive a WP or WF May 4 Senior Grades Due by 4:00PM May 3-9 Final Exams May 9 Grades Due by 4:00PM May 10 Graduation May 10-11 Faculty/Staff Duty Day May 14-18 Faculty Off/Non-Instructional Duty Days Summer Semester 2012 May 21 Faculty/Staff Duty Day May 22 New Student Orientation May 22-23 Regular Registration for Summer 2012 May 24 First Day of Classes May 24-25 Late Registration Drop/Add May 28 MEMORIAL DAY OBSERVANCE (STATE HOLIDAY) COLLEGE CLOSED June 17-23 Midterm Exams June 22 Last Day of 1st Mini-Term June 25 First Day of 2nd Mini-Term June 25-29 Early Registration for Fall 2012 16

July 4 July 6 July 20 July 31-August 3 August 3 August 6-10 INDEPENDENCE DAY (STATE HOLIDAY) COLLEGE CLOSED Last Day to Receive a W Last Day to Receive a WP or WF Final Exams Grades Due by 12:00PM Non-Instructional Duty Days 17

The College History... 19 Mission Statement... 20 Institutional Goals... 20 Institutional Vision, Philosophy, and Value... 21 Strategic Initiatives... 22 Service Areas... 25 Campus Map... 27 18

INSTITUTIONAL HISTORY J. F. Drake State Technical College, located in Huntsville, Alabama was established in 1961 and opened its doors on September 4, 1962, as Huntsville State Vocational Technical School with S. C. O'Neal as its first director/president. Mr. O'Neal served in this capacity until 1983 when Dr. Johnny L. Harris was appointed its second president. On October 26, 2000, Dr. Helen McAlpine was appointed the third president, and the first female president of the college. Drake State was constructed on thirty acres of land deeded by Alabama A&M University to the Alabama Board of Education. In 1966, the name was changed to J. F. Drake State Technical Trade School in honor of the late Dr. Joseph Fanning Drake, a former president of Alabama A&M University for more than thirty-five years. On August 22, 1973, the school was given technical college status by the Alabama Board of Education, and assumed its present name of J. F. Drake State Technical College and was authorized by the Board to offer the Associate in Applied Technology (AAT) degree. From its inception, J. F. Drake State Technical College has been committed to training individuals for employment in vocational, technical and industrial pursuits. Because of its unique location in the "Space and Rocket Capitol," with its proclivity for "high tech", J. F. Drake State Technical College is dedicated to the teaching and advancement of the highest caliber of technical skills obtained through state of the art facilities and equipment. The College aims to produce an effective participatory citizenship, with not only economic potential but also with civic and social commitment as well. J. F. Drake State Technical College offers occupational education in seventeen different careertechnical programs including Accounting Technology, Automotive Technology, Barbering Technology, Cosmetology Instructor Training, Culinary Arts/Hospitality Services Management, Electrical Technology, Engineering Graphics Technology, Graphic Communications Technology, Heating and Air Conditioning Technology, Industrial Electronics Technology, Industrial Systems Technology, Information and Communication Technology, Machine Tool Technology, Office Systems Technology, Practical Nursing, and Welding Technology. The College also offers weekend and evening classes. In 1997 the College became Alabama s first two-year college approved as a Microsoft Authorized Academic Training Program Provider. Also, the Automotive Technology Program passed the strict standards in all eight areas recognized by the National Institute for Automotive Service Excellence to become an ASE Master Certified Program. The College is also an authorized Regional CISCO Academy, offering credit courses leading to CISCO certifications. In the fall of 1998, J.F. Drake State Technical College converted from quarter to semester system. The State Board of Education authorized the addition of the Associate in Occupational Technology Degree (AOT). 19

INSTITUTIONAL MISSION STATEMENT J.F. Drake State Technical College is a student-centered, two-year public institution of higher education offering certificate and associate degree programs, as well as specialized training for business and industry. Additionally, the college seeks to satisfy the diverse needs and academic pursuits of the community by offering adult education and transitional studies, noncredit shortterm courses, college/university transfer, and continuing education courses that provide the citizens of north Alabama with flexible and innovative, academic, career and technical education at a reasonable cost. INSTITUTIONAL GOALS The institution recognizes the demand for highly trained professionals and technicians who can be productive and who also have credentials to improve their flexibility and options for upward mobility. Therefore, J.F. Drake State Technical College anticipates change and seeks to develop innovative approaches to assure that its students are competent. The College is committed to the following for its students: 1. Provide administrative, academic, and student support to assist students in achieving their personal, academic, and career goals. 2. Offer programs of study with integrated general studies courses that will assist students in developing the knowledge, training, work skills and ethics necessary to become productive, contributing members of society. 3. Create an atmosphere conducive to learning by providing competent staff, up-to-date equipment, state-of-the-art technology, and adequate physical facilities. 4. Provide adult education and specialized courses aimed at preparing students for gainful employment in business, industry, and service occupations. 20

INSTITUTIONAL VISION J. F. Drake State Technical College provides subject matter expertise and inspired teaching, knowledge and skills that prepare students for industry certifications, team-based learning, and the support, mentoring, and personal development opportunities students need to become selfreliant, self-assured contributors to society. INSTITUTIONAL PHILOSOPHY J. F. Drake State Technical College, in conjunction with business and industry, provides educational opportunities that will enrich the lives of its students intellectually, culturally, and economically without regard to ethnicity, gender, or economic background. INSTITUTIONAL VALUES We believe the values of the institution form the foundation from which the College performs its responsibilities and by which we conduct ourselves in carrying out the mission of the College. These values are the basic elements of our college culture: Diversity Cultivate a respectful, inclusive and accessible working and learning environment that enables students and employees to enjoy useful and satisfying careers that integrate personal interests, talents, and abilities. Learning Promote an engaging, collegial atmosphere with professional, ethical, and respectful interactions that enhance learning and recognize the unique needs and potential of each learner, providing all learners the opportunity to identify and strengthen their talents and abilities. Innovation Encourage vision, imagination, creativity, and ingenuity in students and fellow employees that lead to innovative and satisfying contributions to society. Integrity Keep our commitments to others and promote an open and honest environment conducive to a harmonious work experience for employees and a productive learning experience for students. Respect Promote respect, fairness, civility, and courtesy in our day-to-day interaction with others. Welcoming Provide a welcoming, vibrant, safe, and secure campus environment conducive to learning and productive work. Service Serve the community by contributing to the economic welfare of the individual and the community through educational opportunities. 21

STRATEGIC INITIATIVES The strategic analysis of the College s capabilities and opportunities culminates with the establishment of new and refinement of previous strategic initiatives intended to span a strategic horizon of approximately three to five years, providing a focus for fostering institutional progress and continuing institutional effectiveness. The current strategic initiatives of the College are: ACCREDITATION FUNDING FACILITIES CURRICULUM TECHNOLOGY HUMAN RESOURCES ENROLLMENT 1. ACCREDITATION- Sustain and increase academic accreditation and program certification to ensure continuous improvement in college programs and services (supports IG-2). Sustaining and increasing academic accreditation will be achieved by (1) reaffirmation of accreditation by the Council of Occupational Education, (2) gaining membership in the Commission on Colleges of the Southern Association of Colleges and Schools (SACS/COC), and (3) achieving certification/accreditation of the College s individual programs through industry-recognized accrediting/ certification agencies. In 2007, the College undertook a comprehensive self-study and a peer visit to obtain reaffirmation of its accreditation by the Council on Occupational Education (COE). The COE reaffirmation was accomplished in 2008. The College filed an initial application for membership in the Commission on Colleges of the Southern Association of Colleges and Schools (SACS) in March 2010. Candidacy was awarded in December 2010. A SACS Site Visit Committee to review the College s readiness for full membership is scheduled for September 2011. Membership in SACS, a nationally recognized, regional accrediting agency, will add value to the College s programs as SACS accreditation facilitates transfer of courses to other colleges and universities throughout the United States. The Practical Nursing program is accredited by the National League of Nursing. The Cosmetology program is accredited by the State Board of Cosmetology. The Automotive Technology program is recognized by the National Automotive Technicians Education Foundation (NATEF). Other accrediting/certification agencies being considered for program certification or accreditation include the National Institute for Metalworking Skills (NIMS), American Welding Society (AWS), Electronic Technicians Association, International (ETA-I), Automotive Service Excellence (ASE), and the American Culinary Federation (ACF). 22

2. FUNDING- Increase and expand external funding streams to ensure the economic viability of the college and enhance its programs and services (supports IG-1 and IG-2). In 2006, the College received $2.1 million from the National Science Foundation to develop math, science, engineering, and technology talent through curriculum enhancement, faculty professional development, workshops for secondary school instructors, and summer technology camps for secondary students. The College also received a $68,000 fund from Hewlett-Packard to expand technology education opportunities for secondary and postsecondary students. In 2007, the College received a $100,000 grant to train multi-craft technicians in response to an industry-identified, high-priority need for north Alabama employers. In 2009, 2010, and 2011, the College received an annual average of $3.2 million in state and federal workforce development grants. The College continues to seek opportunities for external funding by applying for grants with the US Department of Education, the US Department of Labor, the National Science Foundation, NASA, the US Department of Homeland Security, and other sources as appropriate opportunities become available and known to the College. 3. FACILITIES- Upgrade and expand facilities and campus infrastructure to meet enrollment growth and provide an attractive environment conducive to effective learning and employee productivity (supports IG-3). In 2007, the College initiated a major campaign for facilities renovation through reallocation of internal funds and acquisition of supplemental funds from state and federal funding sources. This initiative will be continued until all facilities have been upgraded with new lighting, reconfigured classroom and lab facilities, new paint throughout, upgraded flooring, upgraded restrooms to comply with ADA requirements and to increase availability of restrooms for female students enrolling in traditionally male technical programs, upgraded labs with new lab equipment to match current industry work environments, multimedia teaching stations and web-based linkages of labs to industry partners, and video-classrooms permitting access of courses from remote college instructional sites and K12 partner classrooms. These renovations have continued through 2011, greatly enhancing the appearance of the campus and improving the teaching and learning and working environments for the students, faculty, and staff. 4. CURRICULUM- Develop new and enhance existing instructional programs to meet area employment demands and student educational goals (supports IG-2 and IG- 4). The College obtained state approval to establish a Culinary Arts and Hospitality Services program in fall of 2007. In 2009, the College received approval to implement an associate degree program in Medical Assisting. In 2011, the College received approval to upgrade its Automotive Service Technology program and its Heating and Air Conditioning Technology program from certificate programs to associate degree programs. The College also received approval for short certificate programs in Nail Technology, Esthetics/Skin Care, Salon 23

Management, and Robotic Welding Technology. The College continues to review its community s needs for new programs in all areas that will provide its students with opportunities to gain employment in high-demand, high-wage occupations. 5. TECHNOLOGY- Integrate state-of-the-art technology into the teaching and learning and administrative environments to maintain competitive educational outcomes (supports IG-1 and IG-3). The College is in the process of installing state-of-art, multi-media teaching stations in its classrooms and labs every classroom over a three year period beginning with academic year 2010-11. The College began implementation of web-based versions of its general education and technical theory courses in 2005 and provides web-access to supplementary course materials for all of its courses through the Blackboard Learning Management System. The College is exploring the possible use of virtual laboratory modules to incorporate into its curriculum and to provide web-based, real-time access to its technical labs during times when the labs are not scheduled for use by students on campus. The College is in the process of migrating its databases and functions to a common server environment to facilitate data sharing and provide regular, multi-level backup of all critical institutional data. 1. HUMAN RESOURCES- Provide sufficient staffing and appropriate professional development to ensure quality educational experiences for students within the fiscal constraints of the college (supportsig-1 and IG-3). The College plans to implement Microsoft SharePoint Services in 2011, providing the college community a web-based administrative calendar and communication system to improve administrative communications and enhance employee productivity. In addition, the College is considering a professional development planning and assessment system that would serve as the foundation for identifying essential professional development needs to improve overall productivity and efficiency. The college seeks to continue to build its administrative staff and faculty ranks with high quality personnel who can effectively manage the College s programs and services through expected continued high growth rates. 7. ENROLLMENT- Increase student access and strengthen student retention through effective student services and program outreach activities (supports IG-1, IG-2 and IG-4). The College will utilize its new student Support Services department to meet the special needs of first-generation students and students with disabilities to improve their success rates. The College will continue to pursue articulation agreements with local universities to facilitate transitioning of associate in applied science degree students to upper division level of university degree programs. The College will also continue enhancing its K12 school system articulation agreements to offer dual enrollment and early college enrollment programs to qualified students 24

to enable their accelerated completion of degree programs. SERVICE AREAS The State Board of Education shall adopt service areas for the two-year colleges under its general supervision. Colleges may only be funded for credit hours produced within their respective service areas unless the presidents have agreed to an out-of-district waiver and approved by the Chancellor. When institutions change designation, merge, or consolidate, the Chancellor will submit to the State Board of Education a revised service area. J. F. Drake State Technical College s service area: Madison County (shared with Calhoun in Huntsville) Morgan County (northern two-thirds shared with Calhoun) 25

CAMPUS LAYOUT 26

Intentionally Left Blank 27

Organization and Administration Organizational Chart - J. F. Drake State Technical College... 32 President's Advisory Council... 35 Duties and Responsibilities of Personnel: President... 37 Administrative Assistant to the President... 39 Director of Operations... 41 Lead Maintenance Worker... 43 Maintenance Worker... 45 Management Information System Director... 49 Network Technician... 51 Business Manager... 53 Chief Accountant... 55 Staff Accountant... 56 Accounts Payable Clerk... 58 Accounts Receivable Clerk... 59 Switchboard Operator/Receptionist... 61 Staff Secretary... 63 Dean of Instructional and Student Services... 64 Secretary to the Dean of Instructional and Student Services... 66 Associate Dean of Instruction... 68 Director of Library Services... 70 28

Assistant Media Specialist... 72 Staff Secretary... 74 Student Services Management Director... 75 Director of Adult Education... 77 Adult Education Instructor... 79 Director of Title III/Federal and State Relations... 81 Staff Secretary, Title III/Student Services... 83 Director of Accreditation and Program Development... 85 Director of Research and Development... 87 Staff Secretary... 89 Career Coach (Career Transition Specialist)... 90 STEM Outreach & Placement Specialist... 92 Director of Human Resources... 94 Faculty Business and Information Technologies Instructional Division Chair... 97 Accounting Instructor... 99 Office Systems Technology Instructor... 101 Information and Communication Technology Instructor... 104 Engineering Technologies Instructional Division Chair... 105 Electronics Instructor... 107 Engineering Graphics Instructor... 109 Electricity Instructor... 111 Health Science Technologies Instructional Division Chair... 113 Practical Nursing Instructor... 115 29

Health Sciences Curriculum Specialist/Clinical Coordinator... 117 Nursing Assistant Instructor... 119 Medical Assistant Instructor... 121 Health Sciences Program Assistant... 123 Salon Management and Hospitality Services Technologies Instructional Chair... 125 Cosmetology Technology Instructor... 127 Culinary Arts/Hospitality Services Instructor... 129 Manufacturing and Applied Technologies Instructional Division Chair... 131 Automotive Technology Instructor... 133 Heating and Air Conditioning Technology Instructor... 135 Machine Tool Technology Instructor... 137 Welding Technology Instructor... 139 Transitional and General Education Instructional Division Chair... 141 English/Literature Instructor... 143 Transitional Math/Mathematics Instructor... 145 Humanities Instructor... 147 Biology Instructor... 149 Reading Instructor... 151 Student Services Director of Admissions... 154 Assistant Director of Admissions... 156 Pre-Admissions Coordinator... 158 Admissions/Records Coordinator... 160 Director of Financial Aid... 162 30

Veteran s Affairs/Financial Aid Clerk... 164 Financial Aid Clerk... 165 Staff Secretary... 168 Director of Student Support Services... 169 Academic Advisor... 171 Program Assistant... 173 Public Relations Director... 175 College Counselor... 177 31

College Organizational Chart 32

PRESIDENT'S ADVISORY COUNCIL MEMBERS Dr. Helen McAlpine, President J.F. Drake State Technical College Education Mr. Ronnie Boles, President General & Automotive Machine Shop, Inc. Business Dr. Mary Jane Caylor Member, State Board of Education Public Official Mr. Bob Drolet, Director Lockheed Martin Space Systems Company Industry Mr. Marshal England, Agent State Farm Insurance Business Dr. Ralph Green Retired Educator Education Mr. Forest Knowles, President Goodrum Knowles, Inc. Business Mr. Thomas McAdams, Site Manager Engelhard Corporation Industry Ms. Dawn Reynolds, CEO Techni-Core Business Mr. John Stallworth, President/CEO Madison Research Corporation Business 35

Job Descriptions 36

JOB DESCRIPTION POSITION: PRESIDENT QUALIFICATIONS: An earned master s degree from an accredited institution required. An earned doctorate degree preferred. Five years of experience in educational leadership at the Dean s level or equivalent required. Demonstrates competence in fiscal management. Background in educational programming and in economic development. Commitment to the two-year community college philosophy. Knowledge of technology. Enthusiasm for teaching. Experience in working with college foundation and alumni. Strong communication skills. Commitment to own personal and professional development. Experience interpreting educational policies to faculty, students and the public including articulation with high schools, colleges and universities. ESSENTIAL JOB FUNCTIONS: The President is the chief administrative officer of the College and is in a direct reporting relationship to the Chancellor of Postsecondary Education. The President is responsible for administering and supervising the total College program. As chief executive officer, the President must delegate authority and yet retain final responsibility for the effective operation of the College. Follows established policies and procedures of the State Board of Education and the Chancellor. Follows established channels in relating the affairs of the College to the Chancellor and the State Board of Education. Represents the needs of the College at the state and national levels by attending presidents' meetings, serving on special interest committees, and attending regional and national meetings as appropriate. Appoints all faculty and staff of the institution in prescribed procedures, assign their duties and responsibilities and ensure periodic evaluation. Reports data and information in a timely and accurate manner to the Alabama Department of Postsecondary Education. Manages the fiscal affairs of the College efficiently and economically. Interprets the mission of the College to local business, industry, and civic interest. Involves the community in planning programs and services to be offered at the College. 37

Promotes the maximum utilization of the College's facilities and resources to the benefit of the community. Promotes the articulation of the College's programs with secondary and other postsecondary institutions. Secures, as appropriate, governmental and other outside funding for College projects. Provides leadership for maintaining quality education programs. Creates an atmosphere conducive to high faculty, staff, and student morale. Effectively delegates responsibility and authority to appropriate administrative officers. Maintains open channels of communication with faculty, staff, and students. Direct long-range planning activities, which include input from the faculty, staff, and students. Supports continuous professional development activities of faculty and staff. Develops annual and long-range goals for the College. Retain and submit documentation as requested to support accreditation efforts. Provides effective leadership and management for the overall direction of the institution. ORGANIZATIONAL ALIGNMENT: This person is responsible to the Chancellor of the Alabama Community College System. TERMS OF APPOINTMENT: This is a twelve month administrative position. 38

JOB DESCRIPTION POSITION: ADMINISTRATIVE ASSISTANT TO THE PRESIDENT QUALIFICATIONS: Two (2) years of postsecondary education in secretarial/related field and three (3) years of documented successful administrative secretarial work experience required. Bachelor s degree in business/secretarial related field preferred. Excellent computer skills required (AS 400 experience preferred) Excellent oral, auditory, and written communication skills required. Excellent organizational skills required. Ability to handle multiple tasks required. Knowledge of advanced word processing, spreadsheet, database software, and other current computer software application required. Ability to proofread work for accuracy required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to maintain confidentiality of office information required. ESSENTIAL JOB FUNCTIONS: The Administrative Assistant to the President shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. To provide administrative support and management of the President s office. To receive and handle all communications, to include electronic communications, correspondence and screen telephone calls. To manage the President s office in an effective and professional manner. The ability to compose letters, memoranda, and other correspondence. To schedule and arrange all appointments, meetings and travel plans. To maintain a comprehensive filing system of all correspondence and related documents. To ensure the employment process follows procedures and guidelines as established by the Alabama College System. To complete and maintain all Search Committee files in accordance with policies and guidelines. To prepare contracts for faculty and staff. To file and maintain records of a confidential nature. To serve on college committees when requested. To provide leadership to college secretarial team. To prepare effective power point presentations. Perform other work related responsibilities as assigned by the President. 39

ORGANIZATIONAL ALIGNMENT: This position is responsible to the President of the College. TERMS OF APPOINTMENT: Twelve month administrative support position. 40

JOB DESCRIPTION POSITION: DIRECTOR OF OPERATIONS QUALIFICATIONS: Minimum of a Bachelor s degree in a related field required. Experience in building, grounds and maintenance, custodial services, and security management. Ability to manage facilities construction and improvement projects. Exceptional written, verbal, analytical, organizational and interpersonal skills. ESSENTIAL JOB FUNCTIONS: The Director of Operations shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and J. F. Drake State Technical College Faculty/Staff Handbook. Supervise college maintenance and custodial staffs. Supervise college security forces. Schedule training for security officers. Provide security services during regular college work hours. Serve as the initial security contact for all campus emergencies at all times. Serve as bank security courier for college deposits. Coordinate the transfer, sale and/or disposal of surplus property. Maintain a complete and accurate inventory of all capital items and fixed assets belonging to the college. Supervise the maintaining of an accurate inventory of maintenance tools and supplies. Review and update Safety and Emergency Manual annually. Provide emergency procedures coordination, including disaster planning, fire drill coordination and emergency warning system. Provide leadership for the preparation of the Security Manual. Maintain the college s compliance with the Occupational Safety and Health Act (OSHA). Assist the Business Manager in maintaining a safe and secure environment for students, college personnel and physical assets. Ensure that all property related activities are in compliance with state policies, procedures and guidelines. Manage all renovations and capital improvement projects. Coordinate the movement of all college property within the campus. Responsible for landscaping services and grounds management. Supervise the maintaining of college work order requests for maintenance services. Manage the use of college facilities by community groups. Manage the purchase of all facilities supplies and equipment. Supervise the mail transfer to/from Post Office and Mail Service Center. 41

Assist staff in solving work problems. Serve on college committees as directed. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by the President. ORGANIZATIONAL ASSIGNMENT: This position is responsible to the President. TERMS OF APPOINTMENT: Twelve (12) months administrative position. 42

JOB DESCRIPTION POSITION: LEAD MAINTENANCE WORKER QUALIFICATIONS: A high school diploma or equivalent required. One year of experience in general maintenance work required. Ability to project a professional and congenial demeanor required. Three years of experience preferred. Experience in mechanical, electrical, and plumbing devices preferred. PHYSICAL QUALIFICATIONS: Ability to lift up to 50 lbs. Ability to stand/walk/lift/stoop/bend for prolonged period of time. ESSENTIAL JOB FUNCTIONS: The Lead Maintenance Worker shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Schedules and directs duties of maintenance staff under the direction of the Director of Operations. Organizes and prioritizes duties of staff under the direction of the Director of Operations. Performs general building maintenance/custodial functions to include washing windows, mopping, stripping, buffing, waxing floors and changing electrical bulbs. Pay particular attention to the cleanliness and sanitation of all rest rooms in assigned work areas as well as entrances and areas surrounding the buildings. Reports to supervisor any item in need of repair and corrects or reports safety hazards. Paints as assigned. Knowledgeable regarding use of cleaning supplies. Ability to use common hand tools. Sprays insecticide and herbicide. Ability to operate equipment/machinery such as buffers and vacuum cleaners. Assists in moving equipment and furniture. Keeps warehouse storage orderly. Performs general housekeeping/buildings/grounds duties as assigned. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by Director of Operations and/or President. 43

ORGANIZATIONAL ALIGNMENT: This position is responsible to the Director of Operations. TERMS OF APPOINTMENT: Twelve month support position. 44

JOB DESCRIPTION POSITION: MAINTENANCE EMPLOYEE QUALIFICATIONS: A high school diploma or equivalent required. One year of experience in general maintenance work required. Ability to project a professional and congenial demeanor required. Three years of experience preferred. Experience in mechanical, electrical, and plumbing devices preferred. PHYSICAL QUALIFICATIONS: Ability to lift up to 50 lbs. Ability to stand/walk/lift/stoop/bend for prolonged period of time. ESSENTIAL JOB FUNCTIONS: The Maintenance Worker shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Performs general building maintenance/custodial functions to include washing windows, mopping, stripping, buffing, waxing floors and changing electrical bulbs. Pays particular attention to the cleanliness and sanitation of all rest rooms in assigned work areas as well as entrances and areas surrounding the buildings. Reports to supervisor any item in need of repair and corrects or reports safety hazards. Paints as assigned. Knowledgeable regarding use of cleaning supplies. Sprays insecticide and/or herbicide. Ability to operate equipment/machinery such as buffers and vacuum cleaners. Assists in moving equipment and furniture. Keeps warehouse storage orderly. Ability to use common hand tools. Performs general housekeeping/buildings/grounds duties as assigned. Processes maintenance requests as assigned. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by Director of Operations and/or President. 45

ORGANIZATIONAL ALIGNMENT: This person is responsible to the Director of Operations TERMS OF APPOINTMENT: This is a twelve month support position. 46

JOB DESCRIPTION POSITION: DIRECTOR OF WORKFORCE DEVELOPMENT QUALIFICATIONS: Earned bachelor s degree from a regionally accredited institution required, master s degree preferred. Five (5) years of successful experience in the field of workforce development and/or economic development required. Evidence of effective human relations skills and ability to relate to a variety of internal and external constituencies required. Evidence of excellent oral and written communication skills required. Demonstrated skills in administration, communication, management and community leadership and resource development required. Experience in public and private sector funding preferred. Evidence of technology training and usage preferred. ESSENTIAL JOB FUNCTIONS: The Director of Workforce Development shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. The Director serves as the chief workforce development officer for J. F. Drake State Technical College. The Director is responsible to the President for the effective organization, operation, promotion, and administration of Workforce Development. The essential job functions include the following: Supervise, direct, and coordinate assigned staff to include, but not limited to, assignments and general direction of duties. Coordinate related workforce development functions within the College and community to include: assessment, training and instruction, recruitment and placement, communications and public relations, strategic planning, employer relations, liaison activities with service providers, coordination with AIDT and other workforce development agencies. Establish an appropriate strategic planning process to meet the capacity and skill development needs in the North Alabama workforce. Maintain and sustain consistent workforce development efforts that support regional economic development activities. Manage and administer the budget for the directorate and develop financial resources in coordination with the College. Evaluate workforce development issues and initiatives to include measurement of results toward attainment of approved workforce development goals. Market the educational capabilities of the College to representatives of area employers and other concerned groups. Cultivate a positive relationship among the school, business, industry and other agencies to enable the College to be viewed as the appropriate agency for enhancing employees' competencies with regard to current marketable skills. 47

Organize special technical programs and coordinate the activities to serve specific needs of business and industry with the aid of instructors, other agencies and individuals with unique expertise. Prepare necessary schedules, reports and other supportive materials relative to training initiatives. Make suggestions and recommendations to the Advisory Council, based on observations and findings, for improving curriculums. Identify training needs for which new programs should be developed. Conduct surveys to collect community data for improving and expanding the offerings of the College. Prepare charts and schedules of milestone dates for successful execution of a management plan for performing the functions described for this position. Solicit and recommend applicants for teaching positions in Training for Business and Industry program. Plan the development of workforce partnerships with business and industry, organized labor, community-based organizations, government and educational organizations. Make recommendations for development of new training programs in service areas. Represent and promote J. F. Drake State Technical College s workforce development programs to business, industry, government agencies and community organizations. Promote workforce development programs and the College by serving on various boards and committees. Facilitate the organization of workshops and seminars relating to workforce development. Manage fiscal aspects of the directorate. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the President. TERMS OF APPOINTMENT: This is a twelve (12) month administrative position. 48

JOB DESCRIPTION POSITION: MANAGEMENT INFORMATION SYSTEMS DIRECTOR (MIS) QUALIFICATIONS: Bachelor s degree in a related field is required; a Master s degree is preferred. Minimum of 2-3 years experience as MIS Director, Information Technology Specialist or Computer Programmer/Technician required. Working knowledge of multi platform, TCP/IP, LAN/WAN environment using current generation of PC products required. Working knowledge of learning management systems is required (Blackboard System experience preferred). Working knowledge of AS400 operating system required or pending completion of training within a six-month period after employment: Proven experience with local area network, user PC workstations, printers, Microsoft and other vendor software licenses, planning and purchasing of computer and network hardware and software, interfaces to the Internet (Alabama SuperComputer and other), in-house learning management system, teleconferencing equipment and software, electronic podiums, teaching stations, internal web sites, podcasting, Wiki platforms, VoIP, server systems, Windows servers (multi-generation), Windows operating systems (Windows XP and Windows 7), Internet Connectivity, Network Administration, and firewall installation and monitoring required. Working knowledge of Microsoft Sharepoint Services preferred. Must be able to communicate non-technically with end users. Must have good oral and written skills. Possess basic skills for managing telecommunications system. ESSENTIAL JOB FUNCTIONS: The MIS Director will adhere to the general guidelines as specified by the J.F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education. Duties will include the following: Day to day management of the college technology infrastructure. Provide supervision to Information Technology personnel. Provide technology leadership for the College, including development and maintenance of the College s Technology Plan. Provide technical support to end users of the ACCESS System. Provide technical support in maintaining e-mail system and access rights to PC workstations and internal networks and network resources. Maintain various servers (included but not limited to SharePoint, email, library) Provide technical support to maintain the college s web page. Provide support for integrating technology into the instructional program. 49

Manage back-up and security systems. Install, maintain, and support videoconferencing and teleconferencing equipment, in-house learning management system, electronic podiums, and teaching stations. Develop a disaster recovery plan. Supervise and maintain operations of AS400 to include system administration, user administration, and user support. Evaluate and recommend technology improvements for the college. Assist instructors with the technical aspects in the delivery of distance learning. Establish rapport and maintain a positive working relationship with administrators, faculty, staff, students, and community agencies. Retain and submit documentation as requested to support accreditation efforts. Perform other duties as assigned by Director of Workforce Development and/or President. ORGANIZATIONAL ALIGNMENT: This person reports to the Director of Workforce Development. TERM OF APPOINTMENT: Twelve months position 50

JOB DESCRIPTION POSITION: NETWORK TECHNICIAN QUALIFICATIONS: An Associates degree in Computer Science or related field or two years of documented work related experience in a technology related field preferred. A strong working knowledge of MS Windows 98/2000/XP required. A strong working knowledge of Network servers required. A strong working knowledge of setting up and troubleshooting Internet programs, such as e-mail and web browsers required. A strong working knowledge of MS Office hardware required. A strong working knowledge of internal PC hardware required. Ability to project a professional and congenial demeanor required. ESSENTIAL JOB FUNCTIONS: The Network Technician shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Staff the DSTC Helpdesk, receiving and responding to technical calls (concerning e- mail, AS400 connectivity, web browsing, printing, etc.) from faculty, staff and students via telephone, e-mail and in person. Provide routine maintenance on the DSTC AS400 system. Provide technical support for the DSTC web delivery system. Provide routine maintenance on DSTC personal computer systems, including hardware and software. Provide setup and maintenance on DSTC computer labs and network cabling systems, including Category 5, wireless and fiber optic networking equipment. Assist in registration and pre-registration as needed. Maintain an inventory of assigned equipment and supplies. Serves on college committees when requested. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assume other work related responsibilities as assigned by the MIS Director, the Director of Workforce Development and/or the President. 51

ORGINIZATIONAL ALIGNMENT: This person reports to the Management Information Systems Director and Director of Workforce Development. TERMS OF APPOINTMENT: This is a twelve month administrative support position. 52

JOB DESCRIPTION POSITION: BUSINESS MANAGER/TREASURER QUALIFICATIONS: Minimum of a Bachelor s degree in Accounting or business related field required. Master s degree in Business Administration, CPA credentials preferred. Experience in supervising college business operations preferred. Experience in supervising to include the evaluation of personnel preferred. Extensive knowledge of the principles, theories and practices of accounting, auditing, budgeting and financial management. Ability to design, implement and evaluate new accounting and financial management procedures. Ability to prepare and analyze budgets and complex financial statements. Exceptional written, verbal, analytical, organizational and interpersonal skills. ESSENTIAL JOB FUNCTIONS: The Business Manager/Treasurer shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the Faculty/Staff Handbook. The Business Manager is responsible to the President for all financial affairs of the college. Advise the President in all financial matters. Inform the President of all significant financial and business operations developments at the college. Gather data from various control centers for the preparation of the college s budget. Compile the master budget to present an accurate overall cost control and analysis of the college s program. Ensure that approved college expenditures are properly controlled within the limits of approved budget. Collect, deposit and provide custodial care for all institutional funds. Manage investment funds. Coordinate with internal and external auditors, financial planners and consultants regarding appropriate financial management and budgetary practices and procedures. Submit to the President detailed written reports reflecting the financial condition of the college on a monthly basis. Provide monthly budgetary reports to the President and to the control centers. Supervise all renovations and capital improvements. Manage the operation of the bookstore. Provide fiscal supervision for student organizations and funds. Assist the President s office in preparing reports and policy statements required by the Alabama State Board of Education and other external organizations. 53

Issue payroll checks and maintain payroll records. Manage the purchase and sale of all college properties in accordance with the competitive bid law. Provide leadership for planning and evaluation activities for the assigned areas of responsibility. Review internal inventory and accounting procedures for compliance with general accepted business practices for colleges and universities (NACUBO). Serve as a member of the Administrative Council and other committees as assigned. Prepare long range budgets. Supervise the use of college facilities by community groups. Coordinate the inventory system for the college. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related duties as assigned by President. ORGANIZATIONAL ASSIGNMENT: This position is responsible to the President of the College. TERMS OF APPOINTMENT: Twelve (12) months administrative position. 54

JOB DESCRIPTION POSITION: CHIEF ACCOUNTANT QUALIFICATIONS: Minimum of a Bachelor s degree in accounting required. Master degree and/or C.P.A. credentials preferred. Five (5) years of work experience in accounting or auditing required. Three (3) years of government or higher education accounting experience preferred. Supervisory experience preferred. Ability to project a professional and congenial demeanor required. ESSENTIAL JOB FUNCTIONS: The Chief Accountant will adhere to the general guidelines as specified by the J.F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education Develop and maintain the Chart of Accounts. Develop initial budgets for all restricted and unrestricted accounts. Develop annual budget for submission to Postsecondary. Update and maintain the General Ledger. Responsible for generating all financial reports. Responsible for reviewing payroll distribution, accounts payable processing, and accounts receivable billings. Responsible for preparing reconciliations. Responsible for reviewing restricted funds. Responsible for account analysis, correcting and adjusting entries. Responsible for monthly sales tax returns Responsible for 3 rd party billings Responsible for student receivables Responsible for reviewing student refunds Responsible for reviewing student tuition waiver forms for compliance with guidelines Co-ordinates physical inventory of fixed assets Serves as point of contact for independent auditors Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by supervisor and/or President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Business Manager/Treasurer. TERM OF APPOINTMENT: This is a twelve month Administrative position. 55

JOB DESCRIPTION POSITION: STAFF ACCOUNTANT QUALIFICATIONS: Bachelor s degree in Accounting or Business related field required. Two (2) years experience in higher education accounting and/or auditing required. Working knowledge of GASB 34/35 required. Excellent organizational skills required. Ability to analyze the ledger accounts and follow an audit trail from the source documents to the financial statements required. Ability to present data in spreadsheet form required. Evidence of effective oral and written communication required. Possess basic knowledge of an accounting information system required. Possess basic understanding of the accounts receivable-billing cycle required. Possess basic understanding of the cash disbursement cycle from the purchase order through the cash payment required. Possess basic knowledge in setting up chart of accounts required. Ability to read and interpret financial data required. Ability to proofread work for accuracy required. Ability to establish and maintain effective working relationships with other employees, students, and the public required. Demonstrate ability to be a team player required. Ability to maintain confidentiality of office information required. ESSENTIAL JOB FUNCTONS: Maintain accounting for Restricted Grant programs, including monthly reconciliation of expenditures and receipts with the general ledger Request cash draw-downs and reimbursements for all Restricted Grant programs Prepare financial reports for Restricted Grant programs Prepare adjusting entries for Restricted Grant programs Coordinate requests for disbursements with the financial aid office Prepare refund and repayment calculations for student financial aid programs Conduct bank deposit verifications Process all new employees for payroll Conduct orientation for all new employees Process monthly time sheets Generate payroll registers, checks, direct deposit transfers and payments for items withheld from employee checks Process payroll records for grantees and federal work study program Prepare employment tax returns and transmit tax payments Prepare and transmit annual W-2 forms Prepare and transmit annual 1098-T forms Coordinate payroll/personnel reporting, including employee benefit and insurance programs Maintain compliance with college and program related accreditation and certification standards. 56

Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by supervisor and/or President ORGANIZATIONAL ALIGNMENT: This position is responsible to the Business Manager TERMS OF APPOINTMENT: This is a twelve month administrative support position. 57

JOB DESCRIPTION POSITION: ACCOUNTS PAYABLE CLERK QUALIFICATIONS: Minimum of an associates degree or certification in accounting or a related field preferred. Three years of continuous work experience in accounts payable or related field required. Ability to work cooperatively while meeting short deadlines required. Ability to project a professional and congenial demeanor required. ESSENTIAL JOB FUNCTIONS: The Accounts Payable Clerk will adhere to the general guidelines as specified by the J.F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education. Process manual voucher and electronic payment of invoices, travel and other approved expenditures. Print financial aid checks. Process student cash refunds. Process direct payments. Print accounts payable checks. Process vendor invoices and purchase orders. Processes end-of-day and end-of-month programs and reports. Maintain voucher registers. Process student receivables. Process third-party billings. Prepare journal entries. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by supervisor and/or President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Business Manager. TERMS OF APPOINTMENT: This is a 12-month administrative support position. 58

JOB DESCRIPTION POSITION: ACCOUNTS RECEIVABLE CLERK/CASHIER QUALIFICATIONS: Minimum of an associate s degree or certification in accounting or a related field preferred. Two years of continuous work experience in accounts receivable or related field required. Ability to work cooperatively while meeting short deadlines required. Ability to project a professional and congenial demeanor required. ESSENTIAL JOB FUNCTIONS: The Accounts Receivable Clerk/Cashier will adhere to the general guidelines as specified by the J.F. Drake State Technical College Faculty and Staff handbook and the Alabama State Board of Education. Processes all cash receipts for cash paid to the College. Serves as Cashier by receiving, counting and verifying all cash and check payments of tuition, fees, bookstore, live work and other services provided by the College. Posts tuition and other student payments. Prepares the daily deposit. Posts checks to the bank account by direct deposit. Files daily batch reports for cash received. Receipts federal draw downs and posts to the general ledger. Monitors all accounts receivable accounts and prepares an aging analysis monthly for the Business Manager. Bills all accounts receivable monthly including federal receivables. Coordinate with the Financial Aid Office to resolve student issues related to third party billings. Responsible for billing records on the AS400 accounting system. Responsible for all collection efforts for accounts receivable. Serves as liaison between the College and Receivables Collection Agencies. Maintains list of returned checks and reconciles with collection agency monthly. Monitors student accounts receivable weekly to ensure that all students have paid the required tuition and fees. Processes end-of-day and end-of-month programs and reports. Prepares schedule of federal and state contract revenues at year end. Reconciles subsidiary ledgers with general ledger control accounts for all receivables monthly. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by supervisor and /or President. 59

ORGANIZATIONAL ALIGNMENT: This position is responsible to the Business Manager/Treasurer. TERMS OF APPOINTMENT: This is a 12-month administrative support position. 60

JOB DESCRIPTION POSITION: SWITCHBOARD OPERATOR/RECEPTIONIST QUALIFICATIONS: Minimum of an associate s degree or certification in Office Administration or a related field required. Three (3) years of continuous work experience required. Ability to project a professional and congenial demeanor required. Ability to work cooperatively while meeting short deadlines required. ESSENTIAL JOB FUNCTIONS: The Switchboard Operator/Receptionist will adhere to the general guidelines as specified by the J.F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education Operates multiple-call telephone switchboard console and routes calls to the appropriate person or location Trains relief operators, greets vendors, customers, job applicants, and other visitors, and assures that they are escorted to the proper office Processes purchase orders Issues and mails Pell and Financial Aid checks Issues and mails all accounts payable checks Files according to established procedures Maintains files of required federal and state disclosure information Sorts and distributes campus mail according to established procedures Maintains accurate vendor files on ACCESS Communicates with instructors to ascertain book selections Coordinates the stocking of books upon arrival Assists customers in the bookstore throughout the yearly school calendar Maintains petty cash funds Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other duties as assigned by supervisor and/or President 61

ORGANIZATIONAL ALIGNMENT: This person is responsible to the Business Manager/Treasurer. TERMS OF APPOINTMENT: This is a 12-month administrative support position. 62

JOB DESCRIPTION POSITION: STAFF SECRETARY QUALIFICATIONS: Two years of postsecondary education in secretarial/related field or three years of documented successful secretarial work experience required. Excellent computer skills required (AS 400 experience preferred). Excellent oral, auditory, and written communication skills required. Excellent organizational skills required. Ability to proofread work for accuracy required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Knowledge of advanced word processing, spreadsheet, database software, and other current computer software applications required. Ability to maintain confidentiality of office information required. ESSENTIAL DUTIES AND RESPONSIBLITIES: The Staff Secretary shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook Provide clerical support in assigned office(s). Receive and handle communications, including electronic communications, correspondence, and screening telephone calls. Manage affairs in the assigned office(s) in an effective and professional manner. Compose letters, memorandums, and other correspondence. Schedule and arrange all appointments, meetings and travel plans. Maintain a comprehensive filing system of all correspondence and related documents. File and maintain documents of a confidential nature. Serve on college committees as requested. Assist the assigned office(s) in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other duties as assigned by supervisor(s) and/or President. ORGANIZATIONAL ALIGNMENT: This position is responsible to Supervisor(s) assigned by President. TERMS OF APPOINTMENT: Twelve month administrative support position. 63

JOB DESCRIPTION POSITION: DEAN OF INSTRUCTIONAL AND STUDENT SERVICES QUALIFICATIONS: Earned master s degree in administration from a regionally accredited institution required, doctorate preferred. Minimum of five (5) years of progressively responsible administrative experience in education required. Evidence of excellent oral and written communication skills required. Administrative experience in fiscal management and budget development, and continuous quality improvement required. Evidence of effective human relations skills and ability to relate to a variety of internal and external constituencies required. A vision for strengthening the College s instructional and student services programs required Ability to supervise personnel in delivery of a wide variety of services and programs to a diverse population required. Successful experience in achieving regional accreditation and/or managing continuous compliance with the Criteria for Accreditation guidelines and standards required. Experience at the two-year college level preferred. Experience in vocational/technical education preferred. Experience at a Dean s level preferred. Evidence of technology training and usage preferred. ESSENTIAL JOB FUNCTIONS: The Dean of Instruction and Student Services shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. The Dean of Instruction and Student Services is responsible to the President for all instructional and student services programs of the college. The essential job functions are as follows: To provide leadership and supervision of all instructional and student services units consistent with the vision statement, the Statement of Purpose, and the institutional goals and objectives of the College and the Alabama Community College System. To oversee orderly growth, development and continuous improvement of the curriculum. To plan and ensure annual evaluations of the personnel and programs of the instructional and student services units of the college. To identify alternative instructional delivery systems including Internet courses and other methods of distance learning. 64

To serve as the College s liaison with the Council on Occupational Education and the Commission on Colleges of the Southern Association for Colleges and Schools. To provide effective leadership in areas of instruction and student services. To demonstrate an effective level of creativity and flexibility (thinks outside the box). To provide orientation to new faculty members, instructional and student services staff to the programs and philosophy of the Alabama Community College System and the College. To promote academic integrity and create an effective teaching and learning environment. To ensure that the budgetary, planning and operational functions and services of the unit are managed in an integrated manner. To prepare required reports as required by the college to postsecondary and other agencies. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. To perform other work related responsibilities as assigned by the President. ORGANIZATIONAL ALIGNMENT: This person reports to the President. TERM OF APPOINTMENT: Twelve months position, salary schedule B 65

JOB DESCRIPTION POSITION: SECRETARY TO DEAN OF INSTRUCTIONAL & STUDENT SERVICES QUALIFICATIONS: Two (2) years of college education in secretarial/related field and two (2) years of documented successful administrative secretarial work experience required. Bachelor s degree in business/secretarial related field preferred. Excellent computer skills required (AS 400 experience preferred). Excellent oral, auditory, and written communication skills required. Excellent organizational skills required. Ability to solve problems with minimal supervision required. Knowledge of advanced word processing, spreadsheet, database software, powerpoint, and other current computer software applications required. Ability to proofread work for accuracy required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to maintain confidentiality of office information required. ESSENTIAL DUTIES AND RESPONSIBLITIES: The Secretary to Dean of Instructional and Student Services shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the Faculty/Staff Handbook. Provide administrative support and management of the Dean of Instructional and Student Services office. Receive and handle communications, to include electronic communications, correspondence and screen telephone calls. Manage the Dean of Instructional and Student Services office in an effective and professional manner. Responsible for supervision of Federal Work Study Student(s) in the Deans office. Schedule and arrange all appointments, meetings and travel plans. Maintain a comprehensive filing system of all correspondence and related documents. File and maintain records of a confidential nature. Compose, transcribe and disseminate outgoing correspondence, memorandums and reports from the Student Services management Director s office. Write, transcribe and disseminate the minutes of staff and committee meetings for Dean of Instructional and Student Services. Maintain Dean of Instructional and Student Services appointment calendar. Receive and greet all guest of the Dean of Instructional and Student Services. Assist with semester registration. Assist with administering the ACT COMPASS Entrance Exams, LPN Entrance Exams, and Exit Exams. Assist with college recruitment. Responsible for inventory and ordering of all office supplies.. Assist new and existing students on financial aid and admissions policies and procedures when needed. Type, copy and distribute registration publications. Assemble new student orientation booklets and bags each semester. 66

Assist with student-related activities and organizations including Vocational Industrial Clubs of America (VICA), Student Government Association (SGA), national Vocational- Technical honor Society (NV-THS), Honors Day and Graduation. Assist in preparation of Student handbook. Serve on committees as assigned. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other duties as assigned by Dean of Instructional and Student Services and/or President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Dean of Instructional and Student Services. TERMS OF APPOINTMENT: Twelve month administrative position. 67

JOB DESCRIPTION POSITION: ASSOCIATE DEAN OF INSTRUCTION QUALIFICATIONS: Minimum of an earned master s degree from a regionally accredited institution required. At least three (3) years of teaching experience required. At least three (3) years experience in developing new curriculum, chairing academic and accreditation committees, and using multimedia instructional technologies. At least three (3) years of increasing levels of responsibility in instructional leadership (department chair, division chair, assistant dean, program coordinator). Excellent oral, auditory, and written communication skills required. Competency in the use of instructional technology is required. Excellent organizational skills required. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, industry craftspeople, human resource directors, plant and office supervisors, and the public required. Ability to project a professional and congenial demeanor required. ESSENTIAL JOB FUNCTIONS: The Associate Dean of Instruction will adhere to the general guidelines as specified by the J.F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education. The Associate Dean of Instruction is responsible for assisting the Dean of Instruction in the management of the instructional programs and academic support. To provide this assistance, the Associate Dean will: Provide assistance in the day-to-day supervision of instructors, including the recruitment and training of adjunct instructors, evaluation of full-time and part-time instructors, development of class schedules, and assuring timely completion of classroom reports (attendance rosters, mid-term grades, final grades, non-attending students). Assist faculty in advising students and developing student degree plans. Seek continuous improvement in curriculum, instruction, and resources. Assist with curriculum issues, including competency based instruction initiatives, technical/vocational graduate portfolios, student outcomes, dual enrollment, semester schedules, college catalog, development of new programs, accreditation, faculty/adjunct faculty orientation, institutional effectiveness, and WorkKeys. Supervise live work. Participate fully in the institutional planning process and assist in carrying out the overall instructional mission of the College. Supervise and assist the instructional aspects of registration and pre-registration as needed Maintain an inventory of assigned equipment and supplies for each program. Serve on college committees as requested. 68

Submit required reports to the Dean of Instruction. Assist faculty members in informing students of educational and occupational opportunities. Assure that faculty members provide a proper instructional environment and maintain good human relations in the classroom so that learning is more effective. Serve as the instructional administrator-in-charge in the absence of the Dean of Instruction. Participate in faculty and professional organizations. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assume other work related responsibilities as assigned by the Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Dean of Instructional and Student Services TERM OF APPOINTMENT: Twelve months Administrative Position 69

JOB DESCRIPTION POSITION: DIRECTOR OF LIBRARY SERVICES QUALIFICATIONS: Minimum of a master s degree from an accredited college or university in library science, media services or a related field required. Three years of library experience required. Experience in the use of computers and other instructional technology required. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Three years of administrative experience preferred. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Classroom teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Director of Library Services shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook Requisition books, AV material and other educational material for the Learning Resources Center. Conduct in-service education for faculty members pertaining to techniques and appropriate use of audio-visual equipment in the classroom. Develop and maintain a system of accountability for all material in the Learning Resource Center. Coordinate the activities of the individual learning centers in classrooms and shops with the goals and objectives of the central Learning Resource Center. Work with the Dean of Instruction/Student Services in locating curriculum development materials. Provide technical support to faculty development initiatives. Provide technical support for faculty and staff personnel involved in research projects. Attend faculty meetings and makes reports pertaining to the activities of the Learning Resource Center. Instruct students in the proper usage of all media resources. Attend workshops, conferences, and seminars of professional growth and development. Acquires, organizes and maintains the resources for an accessible, accountable and operable Learning Resource Center. Evaluate the services of the Learning Resource Center on an annual basis. Establish and maintain articulation agreement with local libraries. 70

Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assume other work related responsibilities as assigned by the Dean of Instructional and Student Services and/or President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Dean of Instructional and Student Services. TERMS OF APPOINTMENT: Twelve month administrative position. 71

JOB DESCRIPTION POSITION: ASSISTANT MEDIA SPECIALIST QUALIFICATIONS: Minimum of a master s degree in library science, media services or a related field from an American Library Association accredited graduate school required. Three years of work experience preferred. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Ability to use information technology preferred. Demonstrated strong public service commitment preferred. Knowledge of core reference sources required. ESSENTAIL JOB FUNCTIONS: The Assistant Media Special shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Assist the Media Specialist in the delivery of comprehensive library services for students, faculty, staff, and other approved patrons. Requisition books, AV material and other educational material for the Learning Resources Center. Assist with the library instruction program. Provide general reference service in person and via telephone. Provide technical support to faculty development initiatives. Provide technical support for faculty and staff personnel involved in research projects. Instruct students in the proper usage of all media resources. Attend workshops, conferences, and seminars of professional growth and development. Provide electronic database maintenance and online searching. Provide collection management and development. Provide original cataloging using Dewey Decimal System in a variety of formats and subject areas. Prepare journals for binding. Develop materials and teaching aids for the library instruction program. Solicit feedback from faculty to determine curriculum changes and needs for new library materials. Review literature to recommend additions to the collection. Assist with interpretation of all library policies and procedures. 72

Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assume other work related responsibilities as assigned by the Director of Library Services, Dean of Instructional and Student Services and/or President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Director of Library Services. TERM OF APPOINTMENT: This is a 12 month administrative support position. 73

JOB DESCRIPTION POSITION: STUDENT SERVICES MANAGEMENT DIRECTOR QUALIFICATIONS: Earned master s degree in administration, counseling or a related field required. Minimum of five (5) years of progressively responsible administrative experience in education required. Must possess the ability and desire to provide student services to a diverse population of students required. Must show demonstrated success in improving and/or management experience in the application of technology in the recruitment program, student records, counseling program and financial aid programs required. Ability to effectively supervise personnel in delivery of a wide variety of services and programs to a diverse population required. Ability to collect, organize, analyze and use enrollment information that will integrate financial services, recruitment and retention plans required. Possess high ethical and professional standards required. ESSENTIAL JOB FUNCTIONS: The Student Services Management Director shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. To provide effective supervision to the following: Director of Financial Aid, Counselor, Public Relations Director, Director of Admissions and MIS Director. To be responsible for the management, updating and maintaining of student records. Provide leadership and supervision for a wide variety of student focused services including admissions, registration, transcript records, schedule/catalog production, scholarship and financial aid. To insure that the budgetary, planning and operational functions and services of the unit are managed in an integrated manner. To effectively manage student recruitment and retention functions. To establish and implement a recruitment program that includes middle and high school students To develop, implement and coordinate information systems approach for enrollment management and delivery of services. To prepare required reports as required by the College to Postsecondary and other agencies. Retain and submit documentation as requested to support accreditation efforts. To assume other work related responsibilities as assigned by the Dean of Instructional and Student Services and/or President. 75

ORGANIZATIONAL ALIGNMENT: This person reports to the Dean of Instructional and Student Services. TERMS OF APPOINTMENT: Twelve-month Administrative position. 76

JOB DESCRIPTION POSITION: DIRECTOR OF ADULT EDUCATION (Continued employment contingent upon funding) QUALIFICATIONS: Earned bachelor s degree from a regionally accredited institution required, bachelor s degree in education and/or master s degree preferred. Three (3) years of successful experience in the field of adult education or related field required. Evidence of effective human relations skills and ability to relate to a variety of internal and external constituencies required. Evidence of excellent oral and written communication skills required. Demonstrated skills in administration, communication, management and community leadership and resource development required. Experience in public and private sector funding preferred. Evidence of technology training and usage preferred. ESSENTIAL JOB FUNCTIONS: The Director of Adult Education shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. The director is responsible to the Dean of Instruction for the effective organization, operation, promotion, and administration of the Adult Education Program. The essential job functions include the following: Develop measurable program goals and objectives, and implement the methods necessary to achieve them. Supervise and guide the work of instructors and staff members so that their efforts will result in their professional growth so that they may positively contribute to continual program improvement. Monitor staff and program performance, and take corrective actions as needed to ensure continual program improvement. Establish a respectful, supportive, and collaborative work environment. Maintain working partnerships with providers of support services and with the larger literacy community. Annually assess the literacy needs of adults within the service delivery area. Assess adult learners satisfaction with the program on a quarterly basis. Administer a recruitment plan that informs the target population of program services and attracts prospective adult learners, including those who cannot read, do not speak English, and those who are disabled. Develop an intake and orientation plan that clarifies student and program goals and expectations, and ensures appropriate placement in the program. 77

Administer a retention and recruitment plan that assists adult learners to consistently participate so significant learning outcomes may be achieved. Collect adult learner retention data at least quarterly. Ensure the program commits adequate resources to the acquisition of textbooks, computer-based instructional programs, and other instructional materials. Coordinate the Drake State Ready-To-Work program and the Drake State component of the North Alabama Multi-Skill Technician Training program. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by the Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Dean of Instructional and Student Services TERMS OF APPOINTMENT: This is a twelve (12) month administrative position. 78

JOB DESCRIPTION POSITION: ADULT EDUCATION INSTRUCTOR (Continued employment contingent upon funding) QUALIFICATIONS: Earned bachelor s degree from a regionally accredited institution required. Two (2) years teaching experience required. Evidence of effective human relations skills and ability to relate to a variety of internal and external constituencies required. Teaching experience in adult education at a postsecondary institution preferred. Excellent oral, auditory, and written communication skills required. Ability to establish and maintain effective working relationships with students, other employees and the public required. Ability to maintain confidentiality of student information required. Demonstrated proficiency in the use of multi-media, instructional technology required. ESSENTIAL JOB FUNCTIONS: The Adult Education Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. Maintains a high level of competence and expertise in the area of Adult Education. Incorporates current teaching techniques, subject area developments, and current technology into the Adult Education program design. Provides classroom instruction in accordance with approved state requirements. Informs students concerning course requirements, evaluation procedures, attendance requirements, and academic progress. Provides for effective evaluation of the learning experience of each student. Submits timely and accurate Adult Education National Reporting System (NRS) records. Maintains necessary attendance, scholastic, financial, and personnel records and submit them according to announced deadlines. Participates in the planning of effective long-range goals for the Adult Education program. Demonstrates effective people skills, communication skills, and work ethic (i.e., preparation and 79

punctuality). Assists students with educational and career decisions. Participates in the College s recruiting program. Coordinates with AE and other College personnel on the College s Adult Education graduation ceremony. Researches best practices in Adult Education and disseminate the information to AE program faculty and staff. Performs duties at alternate sites within the College s Adult Education Service area when needed. Performs duties related to program orientation sessions including assessment and class assignments. Performs duties assisting other instructors with technology applications. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work responsibilities as assigned by the Adult Education Director, Associate Dean, Dean of Instructional and Student Services and/or President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Adult Education Director, Associate Dean and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 80

JOB DESCRIPTION POSITION: DIRECTOR OF TITLE III/FEDERAL AND STATE RELATIONS (Continuation of position is contingent upon grant renewal.) QUALIFICATIONS: Earned master s degree in related field required. Minimum of three (3) years successful full-time experience in developing federal and state grant proposals required. Minimum of two (2) years successful administrative experience required. Evidence of excellent written and oral communication skills required. Experience in being a team player required. Experience in budget development and long-range planning required. Competence in computer applications (Windows, Microsoft Word, Excel, Power Point and related programs) required. Active participation in community and civic organizations required. Knowledge of reporting procedures and policies for federal and state reports required. Knowledge of reporting procedures and policies for federal and state reports required. Experience at postsecondary education level preferred. Knowledge and understanding of Historically Black Colleges and Universities (HBCU) preferred. DUTIES AND RESPONSIBLITIES The Director of Title III/Federal and State Relations shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook Serve as liaison between the College and the U. S. Department of Education and Post Secondary Agencies. Review literature dealing with funds available through grants from government agencies and private foundations. Provide leadership, planning and administration for the college s Title III program. Ensure compliance with applicable state and federal regulations and guidelines. Maintain effective communications with the college s administration and staff. Assist departmental personnel in writing periodic reports to comply with grant requirements. Develop plans to implement pre-awards and post awards requirement for funded grants received by the college. Develop a tracking system for funded programs at the college. Prepare annual performance reports, budgets, and other appropriate reports required by the Department of Education. Ensure appropriate distribution, inventory control, and accountability of equipment acquired with Title III funds. Direct and coordinate evaluation and monitoring of grant funded programs at the college. Provide direct supervision for the Grant Writer. 81

Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by the President. ORGANIZATIONAL ALIGNMNENT: This person reports to the President. TERMS OF APPOINTMENT: This is a twelve month administrative position. 82

JOB DESCRIPTION POSITION: STAFF SECRETARY (TITLE III 50% - STUDENT SERVICES 50%) (CONTINUATION OF POSITION IS CONTINGENT UPON GRANT RENEWAL) QUALIFICATIONS: Two (2) years of postsecondary education in secretarial related field and two (2) years of documented successful administrative secretarial work experience, or a minimum of four (4) years of documented successful administrative secretarial work experience required. Excellent computer skills required (AS 400 experience preferred). Excellent organizational skills required. Knowledge of advanced word processing, spreadsheet, database software, grant preparation, and other current computer software application required. Ability to proofread work for accuracy required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to maintain confidentiality of office required. Ability to schedule and administer computer-based entrance and exit tests to students required. Knowledge of Federal regulations pertaining to Title III grants preferred. ESSENTIALS DUTIES AND RESPONSIBILITIES: The Staff Secretary (Title III-Student Services) shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. To coordinate telephone system support for college. To provide support to the Title III Director. To receive and handle communications to include electronic communications and correspondence. The ability to compose letters, memorandums, and other correspondence. To aid in the preparation and typing of official data for the college. To schedule and arrange all appointments, meetings, and travel plans. To maintain a comprehensive filing system of all information pertinent to job assignment. To file and maintain records of a confidential nature. To serve on college committees when requested. To schedule and administer computer-based entrance and exit tests to students. To provide support to the student service activities. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. To perform other duties as assigned by supervisor(s) and/or President. 83

ORGANIZATIONAL ALIGNMENT: This position reports to the Director of Title III/Federal and State Relations and Director of Admissions TERMS OF APPOINTMENT: Twelve-month administrative support position 84

JOB DESCRIPTION POSITION: DIRECTOR OF ACCREDITATION AND PROGRAM DEVELOPMENT (POSITION CONTINGENT UPON FUNDING) QUALIFICATIONS: Minimum of an earned master s degree from a regionally accredited institution required At least three (3) years of experience at the postsecondary level required Experience in Grant Development, Accreditation and Program Development required Excellent oral, auditory, and written communication skills required Excellent organizational skills required Ability to handle multiple tasks required Ability to project a professional and congenial demeanor required ESSENTIAL JOB FUNCTIONS: The Director of Accreditation and Program Development will adhere to the general guidelines as specified by the J.F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education. Administer NSF SPEED UP Grant Administer HB-18 Multi-Craft grant Research and write for multiple NSF and DOL grant opportunities Research and draft Student Support Services grant application Research private foundation grant opportunities Write funding requests for WIA Region 2 Council Join and participate in activities of the Council for Resource Development (CRD) Represent the college to various educational and community boards and committees Work with local universities to develop and advance articulation agreements Work with local school systems to develop articulation agreements and academy agreements Develop dual enrollment and ECEP procedures for Student Services and college administrators Serve as a liaison with the accreditation agencies for the college Support and train faculty and staff in accreditation procedures and compliance requirements Review institutional documents for compliance issues and cross document integrity Update accreditation agencies website as needed Work with Director of Workforce Development to expand workforce development activities for the college Work with Research and Development to develop industry and other community surveys to identify training needs and to assess community opinion about the colleges education and training outcomes Recommend planning and evaluation activities, surveys and documentation Retain and submit documentation as requested to support accreditation efforts. Perform other work related duties as assigned by President 85

ORGANIZATIONAL ALIGNMENT: This person reports to the President. TERMS OF APPOINTMENT: Twelve-month Administrative position. 86

JOB DESCRIPTION POSITION: DIRECTOR OF RESEARCH AND DEVELOPMENT QUALIFICATIONS: Minimum of a master s degree in business management, educational administration, research or a related field required. Three years of work experience required. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. ESSENTIAL JOB FUNCTIONS: The Director of Development and Research shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. This position is responsible for planning and implementing a private and/or public fund-raising program, as well as managing of all services and programs pertaining to institutional planning, research, evaluation and development. This will include the formation and development of a college foundation, and will serve as the Executive Secretary of the Foundation. Coordinate and complete data reports for the Department of Postsecondary Education and other state and federal agencies assigned (e.g. IPEDS, PERS, etc.). Provide internal research reports as required (e.g. institutional effectiveness, College Facts, etc.). Serve as a liaison for research and Management Information Systems with the Department of Postsecondary Education and other colleges and universities. Assist with coordination of alumni affairs with the College. Provide support toward the submission of applications for securing federal and private funds for the College. Coordinate and maintain educational foundation fund campaign. Coordinate, conduct and disseminate data analysis for all institutional effectiveness evaluation processes (to include coordination of institutional effectiveness calendar with updates). Conduct studies and prepare reports on current and former students. Provide institutional effectiveness reports and analysis as required. Assist in preparing reports as needed for accreditation. Conduct feasibility studies to determine educational needs of the area, division and college. Represent the College at local, state and national meetings focused on development and research. Assist in strategic planning activities (i.e. Needs Assessment of faculty/staff). 87

Serve as liaison for institutional effectiveness with the Department of Postsecondary Education and other colleges and universities. Coordinate and oversee programs and activities at Job s Place (Northwood Training Site). Gather materials and establish reading area for resource development: foundations, research, funding agencies, model programs. Participate in formation and activities of local business and industrial network(s). Accept public relations duties as assigned by administration. Design and implement programs and activities which cultivate the support of the professional, government, foundation and business communities. Provide leadership in planning and executing programs and activities aimed at securing private gifts and grants for the College. Plan and execute an annual giving program which attracts the support of faculty, staff, students, alumni, and the community at large. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other duties as assigned by Director of Accreditation and Program Development and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Director of Accreditation and Program Development. TERM OF APPOINTMENT: This is a 12 month Administrative Position 88

JOB DESCRIPTION POSITION: CAREER COACH (CAREER TRANSITION SPECIALIST) QUALIFICATIONS: Bachelor s degree in education, marketing, communication or related field required. Master s degree preferred. Experience in educational setting preferred. Effective human relations skills; professionalism, enthusiasm and commitment to career exploration required. Effective oral and written communication skills required. Knowledge of current employment trends preferred. Knowledge of Wallace State Community College and the Alabama Community College System. Knowledge of technical and terminal programs and curriculum. Knowledge of the Department of Labor 16 Career Clusters concept preferred. ESSENTIAL JOB FUNCTIONS: The Career Coach shall perform duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. Represent and promote the Career Transitions Program in local high schools. Assist high school students with career assessments and career exploration activities. Collaboratively develop effective presentations and activities to facilitate career exploration activities and soft skills training. Conduct classroom presentations in area high schools, middle schools, and career centers. Schedule and host business, industry, and college tours for high school students. Coordinate job shadowing opportunities for high school students in conjunction with the local school. Develop and maintain partnerships with agencies and organizations affiliated with the Career Transitions Program. Engage in career assessment training and continuously monitor enrollment processes at the College. Regularly engage in professional learning activities and actively seek information about developing trends and ideas. Use technology effectively for word processing, record-keeping, instructional applications, electronic communication, information and data management. Comply with policies of the State Board of Education, the Department of Postsecondary Education, and the College. Travel to service area schools and training sessions. 90

Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by supervisor and/or President ORGANIZATIONAL ALIGNMENT: This position reports to the Director of Accreditation and Program Development TERMS OF APPOINTMENT: Contingent upon funding. 91

JOB DESCRIPTION POSITION: STEM OUTREACH & PLACEMENT SPECIALIST TEMPORARY--(POSITION FOR ONE YEAR ONLY) QUALIFICATIONS: A Bachelor s degree from a regionally accredited institution required. Three years (3) years documented experience in education or community activities required. Ability to make presentations to students and employers required. Evidence of strong organizational and data management skills required. Evidence of excellent written and oral communication skills required. Ability to project a professional and congenial demeanor required. Valid driver s license required. Three years (3) years documented experience in education or community activities involving youth preferred. Experience working in a related student services professional level position preferred. Experience working with college students, college personnel and industry preferred. Admission related experience preferred. DESIRED PROFILE: An understanding of and commitment to the philosophy and mission of a technical college. A sensitivity and commitment to cultural diversity. The ability to handle multiple tasks and various situations in a calm, professional manner. An understanding of the processes involved in the recruitment, selection, and enrollment of students in college programs. An understanding of the processes involved in the establishment of apprenticeship and internship programs and the placement of graduates into positions of employment. The ability to work with diverse populations and interact positively with many constituent groups. ESSENTIAL JOB FUNCTIONS: The STEM Outreach and Placement Specialist will adhere to the general guidelines as specified by the J. F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education. Duties will include the following: Organize, maintain and operate a College Career Center with emphasis on technology careers. Prepare letters, flyers, mailers and other materials to publicize the College Career Center. Develop and maintain apprenticeship and internship programs with local employers. Represent the college at Huntsville Career Center partnership meetings. 92

Represent the college at Huntsville/Madison County Chamber of Commerce Workforce Coalition meetings. Plan, organize, develop and implement career events and publications. Prepare career education and instructional materials for use by instructors and students; assist students in locating and using college/career information as needed for research, assignments and career planning. Analyze, summarize, and present data from Drake State Kuder Career Planning System. Arrange or provide Kuder Career Planning System training for area high school and middle school counselors. Develop and maintain a current and comprehensive occupational library including information on careers and career clusters, employment prospects and trends and employment requirements and opportunities. Serve as a liaison between employers and students for apprenticeship, placement and career planning purposes. Perform a wide range of outreach activities, including visiting high schools, conducting interviews and information sessions, reviewing applications, and conducting workshops, Summer Bridge programs and the College s Summer Technology Institute. Identify and implement new programs and outreach activities to attract prospective students into science technology, engineering and math disciplines. Develop and implement a system for evaluating, assessing, and reporting outreach and placement efforts. Serve on college committees as requested. Participate fully in institutional planning and assist in carrying out the overall mission of the College. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by Director of Accreditation and Program Development and/or the President. ORGANIZATIONAL ALIGNMENT: This position reports to the Director of Accreditation and Program Development. TERMS OF APPOINTMENT: This is a temporary one year position. 93

JOB DESCRIPTION POSITION: DIRECTOR OF HUMAN RESOURCES QUALIFICATIONS: Bachelor s degree from a regionally accredited institution required, Three (3) years of successful experience in the field of human resources required. Evidence of effective human relations skills and ability to relate to a variety of internal and external constituencies required. Evidence of excellent oral and written communication skills required. Demonstrated skills in administration, communication, management and community leadership and resource development required. Evidence of the highest standards of confidentiality, ethics, loyalty, honest, and integrity required. Evidence of excellent computer skills required, AS400 experience preferred. Evidence of legal expertise preferred. DESIRED PROFILE: An understanding of and commitment to the philosophy and mission of a technical college. A sensitivity and commitment to cultural diversity. The ability to handle multiple tasks and various situations in a calm, professional manner. Ability to work well under pressure and deadlines. ESSENTIAL JOB FUNCTIONS: The Director of Human Resources shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. The essential job functions include the following: Maintain complete personnel files to ensure compliance with the requirements of the Council on Occupational Education (COE), Commission on Colleges of the Southern Association of Colleges and Schools (SACS) Alabama Department of Postsecondary Education, the Uniform Guidelines and state and federal laws. Maintain database on all active administrators, staff and faculty. Responsible for preparation of employment contracts/appointment letters for all College personnel. Collaborate and coordinate with the Business Office to ensure synchronization of personnel and payroll functions. 94

Coordinate the revision of job descriptions as needed. Provide copies of job descriptions annually for each employee as part of the annual employee evaluation by the supervisor. Assist in the review and development of the College budget as it relates to personnel. Monitor and determine employee eligibility for leave and other benefits. Responsible for the complete advertisement process concerning vacancies for full and part time positions for the College, including preparing and distributing job announcements, maintenance of advertised position files, and coordinating search committees with all aspects of the search process. Answer inquiries on all job announcements. Maintain records according to Uniform Guidelines. Assist in verifying references, past employment and credentials of all persons selected for employment. Assist with new employee orientation. Develop and implement employee training/workshops during professional development days and as needed. Monitor FMLA, FLSA, etc. and stay familiar with the changes in the law. Serve as College resource person to employees regarding Teacher s Retirement, IRA s, insurance, leave and other employee benefits. Certify employee exit interviews to the business office for release of final check. Represent the College in Alabama Community College System Human Resource Management Association (ACCSHRMA). Serve on college committees as assigned. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by the President. ORGANIZATIONAL ALIGNMENT: This position reports to the President. TERMS OF APPOINTMENT: Twelve (12) month administrative position. 95

Faculty Job Descriptions 96

JOB DESCRIPTION BUSINESS & INFORMATION TECHNOLOGIES INSTRUCTIONAL DIVISION CHAIR A. Position Summary The Instructional Division Chair serves at the discretion of the President and is responsible for his or her respective segment of the instructional program. B. Organizational Reporting The Instructional Division Chair is directly responsible to the Associate Dean of Instruction. C. Essential Duties and Major Responsibilities include the following. Other duties may be assigned by the Associate Dean of Instruction/Dean of Instructional and Student Services. Commitment to Divisional Management: a. Recruit and provide appropriate orientation and training for full-time and part-time faculty. b. Supervise and perform evaluation of full-time and part-time faculty within assigned division and submit all evaluation documentation to the Associate Dean of Instruction to be used in the final evaluation process. c. Assure timely completion of college reports (No-Shows, Attendance Verification, Grades, etc) for full-time and part-time faculty within the division and forward to the appropriate departmental office by designated dates. d. Collaborate with the Associate Dean of Instruction/Dean of Instructional and Student Services and other divisions in the development of class scheduling. e. Coordinate and schedule meetings with full-time and part-time faculty each semester. f. Coordinate and submit textbook orders each semester in a timely manner. g. Maintain syllabi copies of all courses in the division and submit a copy of each instructor to the Associate Dean of Instruction. h. Maintain copies of full-time and part-time faculty class schedules and office hours and submit a copy of each faculty to the Associate Dean of Instruction. i. Maintain a complete list of current contact information for full-time and part-time faculty within the division and submit to the Associate Dean of Instruction each semester. j. Assure that all full-time faculty post office hour schedules. k. Approve and submit forms (Leave, Professional Development, Requisitions, Etc.) for full-time faculty to the Associate Dean of Instruction for approval. l. Monitor and report absentees of full-time and part-time faculty. m. Participate in the annual divisional planning and budget process. n. Attend regularly scheduled Divisional Chair meetings with the Associate Dean of Instruction/Dean of Instructional and Student Services. o. Advise and register students in the area appropriate disciplines. p. Coordinate and review the curricula with the division. q. Submit recommended catalog revisions to the Associate Dean of Instruction/Dean of Instructional and Student Services. 97

r. Ensure regular divisional advisory board committee meetings. s. Promote and maintain relationships with the public and community. t. Inform the Associate Dean of Instruction/Dean of Instructional and Student Services of divisional matters and faculty concerns. u. Keep faculty informed and maintain open communication between members of administration and faculty. v. Seek to create a positive atmosphere among faculty and to present policies and procedures as well as administrative decisions to faculty in a positive manner. w. Perform other duties as assigned by the Associate Dean of Instruction/Dean of Instructional and Student Services or the President of the College. Commitment to the College: a. Provide constructive and positive input in discussions in Administrative Council and Division Chair meetings. b. Work effectively with faculty within the division and other chairpersons. c. Demonstrate support of other chairpersons and the college administration. d. Demonstrate a commitment to carrying out administrative duties in an efficient, professional manner. e. Keep office hours as approved by the Associate Dean of Instruction/Dean of Instructional and Student Services. f. Perform all duties stated in the faculty job description and other duties, as assigned. g. Keep abreast of the needs and goals of the College and assists in developing faculty and academic policies and procedures in a manner consistent with the needs and goals of the College. h. Participate in both divisional and institutional student and faculty activities. i. Demonstrate support of College-sponsored social events. j. Exhibit confidentiality, honesty, and trustworthiness as a member of the College administrative team. k. Demonstrate recognition that the administrative duties of a chairperson are separate from, and in addition to, his/her instructional duties. l. Maintain compliance with college and program related accreditation and certification standards. m. Retain and submit documentation as requested to support accreditation efforts. D. Performance Evaluation The Division Chair s job performance will be evaluated annually by the Associate Dean of Instruction/Dean of Instructional and Student Services. 98

JOB DESCRIPTION POSITION: ACCOUNTING INSTRUCTOR QUALIFICATIONS: Minimum of a master s degree in Business Administration, Business Management, or Office Administration or 18 graduate semester hours in Business or Office Administration required. Three (3) years of work experience required. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Accounting Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook: Provide quality classroom instruction in the area of Accounting.. Inform students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seek continuous improvement in curriculum, instruction, and resources. Participate fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepare and grades assignments, projects, and examinations as required. Assist in registration and pre-registration as needed Maintain an inventory of assigned equipment and supplies. Serve on college committees when requested. Submit required reports to the chairperson or Dean of Instruction. Inform students of educational and occupational opportunities. Provide a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participate in faculty and professional organizations. Recommend library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. 99

ORGANIZATIONAL ALIGNMENT: This person is responsible to the Division Chair, Associate Dean of Instruction and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 100

JOB DESCRIPTION POSITION: OFFICE SYSTEMS TECHNOLOGY INSTRUCTOR QUALIFICATIONS: Minimum of a master s degree in Business Administration, Business Management, or Office Administration or 18 graduate semester hours in Business or Office Administration required. Three (3) years of work experience required. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Office Systems Technology Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Provides quality classroom instruction in the area of Office Administration. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assumes other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. 101

ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean of Instruction and the Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 102

JOB DESCRIPTION POSITION: INFORMATION AND COMMUNICATION TECHNOLOGY INSTRUCTOR QUALIFICATONS: Minimum of (1) a master s degree in Computer Science, Computer Information Systems, Management Information Systems or equivalent; or (2) a master s degree in any field with 18 graduate hours in Computer Science, Computer Information Systems, Management Information Systems or equivalent required. Three years of in field or industry experience required. Ability to project a professional and congenial demeanor required. Demonstrated knowledge of C++, Visual BASIC, and JAVA programming languages preferred. Demonstrated knowledge of skills required for installing, maintaining, and supporting Windows XP, Windows Server systems, and Linux/Unix systems required. Demonstrated knowledge of skills required for installing, maintaining, and supporting local area networks, including switches, routers, and hubs required. CISCO CCNA certification preferred. CompTIA A+ certification preferred. Microsoft MCTS, MCITP, or MCDST certifications preferred. Demonstrated knowledge of active server page software development and client scripting preferred. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Information and Communication Technology Instructor will adhere to the general guidelines as specified by the J. F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education. Provide quality classroom instruction in the areas of computer science, computer information systems, management information systems, business systems, data and communication networks, and industry-based courses. Inform students concerning course requirements, evaluation procedures, attendance requirements, and academic progress. Seek continuous improvement in curriculum, instruction, and resources. Participate fully in the institutional planning process and assist in carrying out the overall instructional mission of the College. Prepare and grade assignments, projects, and examinations, as required. Assist in registration and pre-registration, as needed. Maintain relationships with industry contacts to assure continued relevance of curriculum and instructional equipment and to secure feedback on quality of instructional results. Maintain an inventory of assigned equipment and supplies. Serve on college committees when requested. Submit required reports to the chairperson or Dean of Instruction. 103

Inform students of educational and occupational opportunities. Provide a proper instructional environment and maintain good human relations in the classroom so that learning is consistently effective. Participate in faculty and professional organizations. Recommend library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assume other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 104

JOB DESCRIPTION ENGINEERING TECHNOLOGIES INSTRUCTIONAL DIVISION CHAIR A. Position Summary The Instructional Division Chair serves at the discretion of the President and is responsible for his or her respective segment of the instructional program. B. Organizational Reporting The Instructional Division Chair is directly responsible to the Associate Dean of Instruction. C. Essential Duties and Major Responsibilities include the following. Other duties may be assigned by the Associate Dean of Instruction/Dean of Instructional and Student Services. Commitment to Divisional Management: a. Recruit and provide appropriate orientation and training for full-time and part-time faculty. b. Supervise and perform evaluation of full-time and part-time faculty within assigned division and submit all evaluation documentation to the Associate Dean of Instruction to be used in the final evaluation process. c. Assure timely completion of college reports (No-Shows, Attendance Verification, Grades, etc) for full-time and part-time faculty within the division and forward to the appropriate departmental office by designated dates. d. Collaborate with the Associate Dean of Instruction/Dean of Instructional and Student Services and other divisions in the development of class scheduling. e. Coordinate and schedule meetings with full-time and part-time faculty each semester. f. Coordinate and submit textbook orders each semester in a timely manner. g. Maintain syllabi copies of all courses in the division and submit a copy of each instructor to the Associate Dean of Instruction. h. Maintain copies of full-time and part-time faculty class schedules and office hours and submit a copy of each faculty to the Associate Dean of Instruction. i. Maintain a complete list of current contact information for full-time and part-time faculty within the division and submit to the Associate Dean of Instruction each semester. j. Assure that all full-time faculty post office hour schedules. k. Approve and submit forms (Leave, Professional Development, Requisitions, Etc.) for full-time faculty to the Associate Dean of Instruction for approval. l. Monitor and report absentees of full-time and part-time faculty. m. Participate in the annual divisional planning and budget process. n. Attend regularly scheduled Divisional Chair meetings with the Associate Dean of Instruction/Dean of Instructional and Student Services. o. Advise and register students in the area appropriate disciplines. p. Coordinate and review the curricula with the division. q. Submit recommended catalog revisions to the Associate Dean of Instruction/Dean of Instructional and Student Services. 105

JOB DESCRIPTION POSITION: ELECTRONICS INSTRUCTOR QUALIFICATIONS: Minimum of Bachelor s degree in electronics technology or electrical engineering required. Master s degree in related field preferred. Seven years of in field work experience required. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Hands-on knowledge of DC/AC fundamentals, solid state and digital fundamentals, circuit fabrication, electronics circuits microprocessors, and PC repair required. Practical knowledge in the use of electronic test equipment (i.e. oscilloscopes, DMM, DVM, frequency and spectrum analyzers required. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Electronics Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Provides quality classroom instruction in the area of electronics. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. 107

Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean of Instruction and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 108

JOB DESCRIPTION POSITION: ENGINEERING GRAPHICS INSTRUCTOR QUALIFICATIONS: Minimum of a Bachelors degree in Engineering Graphics, Drafting, or a related field and twenty seven (27) semester hours in teaching field required. Three (3) years of related work experience required. Knowledge of Autodesk AutoCAD 2002 or later required. Knowledge of skills required to render 3-dimensional models required. Knowledge of Autodesk Inventor, SolidWorks, and/or SolidEdge preferred. Experience with 3-D printing (rapid prototyping) preferred. Excellent oral, auditory, and written communication skills required. Excellent organizational skills required. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTONS: The Engineering Graphics Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J.F. Drake State Technical College Faculty and Staff Handbook. Provides quality classroom instruction in the area of Engineering Graphics. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed. Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the Division Chair, Associate Dean of Instruction or Dean of Instructional and Student Services. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Retain and submit documentation as requested to support accreditation efforts. 109

Assumes other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This position reports to the Division Chair, Associate Dean of Instruction. TERMS OF APPOINTMENT: This is a nine month instructional position. 110

JOB DESCRIPTION POSITION: ELECTRICITY INSTRUCTOR QUALIFICATIONS: Minimum of an associate s degree in electricity required. Bachelor s degree preferred. Five years of industrial work experience required. Master electrician license preferred. Hands-on knowledge of AC/DC principles, residential and commercial wiring, hydraulic and pneumatic systems, motor and programmable controls, cable splicing and installation, NEC requirements and conduit bending required. Excellent oral, auditory, and written communication skills required. Excellent organizational skills required Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Electricity Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook Provides quality classroom instruction in the area of electricity. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. 111

Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This person is responsible to the Division Chair, Associate Dean of Instruction and the Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 112

JOB DESCRIPTION HEALTH SCIENCE TECHNOLOGIES INSTRUCTIONAL DIVISION CHAIR A. Position Summary The Instructional Division Chair serves at the discretion of the President and is responsible for his or her respective segment of the instructional program. B. Organizational Reporting The Instructional Division Chair is directly responsible to the Associate Dean of Instruction. C. Essential Duties and Major Responsibilities include the following. Other duties may be assigned by the Associate Dean of Instruction/Dean of Instructional and Student Services. Commitment to Divisional Management: a. Recruit and provide appropriate orientation and training for full-time and part-time faculty. b. Supervise and perform evaluation of full-time and part-time faculty within assigned division and submit all evaluation documentation to the Associate Dean of Instruction to be used in the final evaluation process. c. Assure timely completion of college reports (No-Shows, Attendance Verification, Grades, etc) for full-time and part-time faculty within the division and forward to the appropriate departmental office by designated dates. d. Collaborate with the Associate Dean of Instruction/Dean of Instructional and Student Services and other divisions in the development of class scheduling. e. Coordinate and schedule meetings with full-time and part-time faculty each semester. f. Coordinate and submit textbook orders each semester in a timely manner. g. Maintain syllabi copies of all courses in the division and submit a copy of each instructor to the Associate Dean of Instruction. h. Maintain copies of full-time and part-time faculty class schedules and office hours and submit a copy of each faculty to the Associate Dean of Instruction. i. Maintain a complete list of current contact information for full-time and part-time faculty within the division and submit to the Associate Dean of Instruction each semester. j. Assure that all full-time faculty post office hour schedules. k. Approve and submit forms (Leave, Professional Development, Requisitions, Etc.) for full-time faculty to the Associate Dean of Instruction for approval. l. Monitor and report absentees of full-time and part-time faculty. m. Participate in the annual divisional planning and budget process. n. Attend regularly scheduled Divisional Chair meetings with the Associate Dean of Instruction/Dean of Instructional and Student Services. o. Advise and register students in the area appropriate disciplines. p. Coordinate and review the curricula with the division. q. Submit recommended catalog revisions to the Associate Dean of Instruction/Dean of Instructional and Student Services. r. Ensure regular divisional advisory board committee meetings. 113

s. Promote and maintain relationships with the public and community. t. Inform the Associate Dean of Instruction/Dean of Instructional and Student Services of divisional matters and faculty concerns. u. Keep faculty informed and maintain open communication between members of administration and faculty. v. Seek to create a positive atmosphere among faculty and to present policies and procedures as well as administrative decisions to faculty in a positive manner. w. Perform other duties as assigned by the Associate Dean of Instruction/Dean of Instructional and Student Services or the President of the College. Commitment to the College: a. Provide constructive and positive input in discussions in Administrative Council and Division Chair meetings. b. Work effectively with faculty within the division and other chairpersons. c. Demonstrate support of other chairpersons and the college administration. d. Demonstrate a commitment to carrying out administrative duties in an efficient, professional manner. e. Keep office hours as approved by the Associate Dean of Instruction/Dean of Instructional and Student Services. f. Perform all duties stated in the faculty job description and other duties, as assigned. g. Keep abreast of the needs and goals of the College and assists in developing faculty and academic policies and procedures in a manner consistent with the needs and goals of the College. h. Participate in both divisional and institutional student and faculty activities. i. Demonstrate support of College-sponsored social events. j. Exhibit confidentiality, honesty, and trustworthiness as a member of the College administrative team. k. Demonstrate recognition that the administrative duties of a chairperson are separate from, and in addition to, his/her instructional duties. l. Maintain compliance with college and program related accreditation and certification standards. m. Retain and submit documentation as requested to support accreditation efforts. D. Performance Evaluation The Division Chair s job performance will be evaluated annually by the Associate Dean of Instruction/Dean of Instructional and Student Services. 114

JOB DESCRIPTION POSITION: PRACTICAL NURSING INSTRUCTOR QUALIFICATIONS: MSN degree with clinical experience required. Ability to perform Medical-Surgical rotation duties required. Excellent oral, auditory, and written communication skills required. Excellent organizational skills required Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. The ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Practical Nursing Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook Develops and follows an approved course of study. Instructs students in facts, skills and appreciation pertaining to the assigned courses. Assists in registration and pre-registration as needed. Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Informs students of educational and occupational opportunities. Cooperates with Division Chairperson, department members and Dean of Instruction in the development of the curriculum, preparation of course syllabi and selection of textbooks. Recommends library books and other instructional materials. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Submits required reports to the chairperson or Dean of Instruction. Accepts the responsibilities for a reasonable amount of the College s activities in addition to the regular instructional load. Participates in faculty and professional organizations. Supervises clinical activities at various off campus locations. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assumes other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. 115

ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean of Instruction and Dean of Instructional and Student Services. TERM OF APPOINTMENT: This is a nine month instructional position. 116

JOB DESCRIPTION POSITION: HEALTH SCIENCES CURRICULUM SPECIALIST/CLINICAL COORDINATOR QUALIFICATIONS: (Continuation of position is contingent upon grant renewal.) Masters degree in nursing with clinical experience required. Minimum of three years clinical work experience as a registered nurse required. Prior curriculum development/revision experience required. An active unencumbered Alabama Registered Nursing License required. Ability to perform Medical-Surgical clinical rotation duties required. Excellent oral, auditory, and written communication skills required. Excellent organizational skills required Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. The ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTONS: The Health Sciences Curriculum Specialist/Clinical Coordinator shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. The essential job functions include the following: Develops and follows an approved curriculum or program of study. Instructs students in facts, skills and appreciation pertaining to the assigned courses. Assists in registration and pre-registration as needed. Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Informs students of educational and occupational opportunities. Demonstrates cognitive and critical thinking abilities sufficient to make clinical judgments during clinical laboratory experiences. Cooperates with Division Chairperson, department members and Dean of Instruction in the development of the curriculum, preparation of course syllabi and selection of textbooks. Recommends library books and other instructional materials. Provides a proper instructional environment and maintains good human relations in the learning arena so that learning is more effective. Submits required reports to the chairperson or Dean of Instruction. Maintains compliance with college and program related accreditation and certification standards. Retains and submits documentation as requested to support accreditation efforts. 117

Accepts the responsibilities for a reasonable amount of the College s activities in addition to the regular instructional load. Participates in faculty and professional organizations. Supervises clinical activities at various off campus locations. Maintains currency and proficiency in basic nursing skills. Demonstrates knowledge of basic mathematical skills. Assumes other work related responsibilities as assigned by the Division Chair, Dean of Instruction and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean of Instruction and Dean of Instruction and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 118

JOB DESCRIPTION POSITION: NURSING ASSISTANT INSTRUCTOR QUALIFICATIONS: An Associate degree in Nursing required. Minimum of three years clinical work experience as a certified nursing assistant, practical nurse or registered nurse required. Must have a current Alabama registered nursing license. Excellent organizational skills required Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Cognitive and critical thinking abilities sufficient to make clinical judgments during clinical laboratory experiences and to learn and perform all essential job functions accurately with minimal direct supervision. Ability to effectively communicate with others, both verbally and in writing. Ability to perform physical and sensory Essential Functions published by the Alabama College System sufficiently to fulfill clinical responsibilities safely and effectively, without threat to the safety of others. Maintain currency and proficiency in basic nursing skills. Knowledge of basic mathematical skills. ESSENTIAL JOB FUNCTIONS: The Nursing Assistant Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J.F. Drake State Technical College Faculty and Staff Handbook. Collaborate with nursing course coordinator and other nurse faculty to maintain current knowledge of the Nursing Education Program Philosophy, Objectives, Organizing Framework, and course/clinical objectives. Under the direction of the Nursing Course Coordinator, fulfill the role of nursing instructor in clinical affiliates, including planning for clinical experiences, developing patient assignments, and supervising, instructing and evaluating students. Under the direction of the Nursing Course Coordinator, serve as a liaison between the Nursing education program and appropriate personnel in the clinical affiliates, to establish, implement, evaluate, and maintain the continuity of the curriculum. Collaborate with other nurse faculty to maintain the continuity of the curriculum. Comply with contractual requirements of clinical affiliates utilized for assigned nursing course laboratories. Promote effective working relationships among course faculty, as well as clinical staff and management personnel. Provide clinical and laboratory supervision for assigned nursing students under the mentorship of the Nursing Course Coordinator. 119

Assist nursing students to practice clinical skills and clinical simulation activities within the campus laboratory setting. Administer and record written and practical exams including makeup exams. Proctor tests for distance education courses. Give competent classroom and laboratory demonstrations. Monitor and keep records of student progress. Be prompt and punctual in reporting for work. Prepare equipment and activities for labs and classroom activities as directed by the faculty. Prepare and maintain teaching materials as required. Verify working order, conduct, and maintain inventory of tools, equipment, and instructional materials. Write and revise lab instructions and materials; prepare lab materials for use in lab settings. Assist with curriculum and resource development. Provide technical support for students utilizing course related software including activities in the nursing computer lab. Resolve or refer student requests or problems related to course activities. In collaboration with the program faculty, suggest the purchase of procedural equipment and supplies necessary for instruction of nursing students in the campus labs. Maintain licensure as a registered nurse in good standing in the State of Alabama, including compliance with mandatory continuing education requirements. Maintain current certification in cardiopulmonary resuscitation at the health care provider level. Under the direction of the Nursing Course Coordinator assist with the development of course materials and distribution via online mechanisms. Assist in the routine operation of the Nursing Education Program as requested. Assist in the collection of data for the Systematic Plan of Evaluation. Participate in professional activities. Attend nurse faculty meetings, division meetings, and participate in other division or College committees as needed. Performs other related duties incidental to the work described herein. Participates in faculty and professional organizations. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assumes other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean of Instruction and the Dean of Instructional and Student Services. TERM OF APPOINTMENT: This is a nine month instructional position. 120

JOB DESCRIPTIOIN POSITION: MEDICAL ASSISTANT INSTRUCTOR (Continuation of position is contingent upon grant renewal.) QUALIFICATIONS: Minimum of a Bachelor s degree in Nursing from a regionally accredited institution required. Current professional certification in medical assisting; or the necessary preparation to obtain the Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) credential by successfully completing the certification exam within 12 months of assumption of teaching duties required. Three (3) years of full time experience in clinical or office practice required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Excellent oral, auditory, and written communication skills required. Basic computer (word processing) skills required. Excellent organizational skills required. Prior teaching experience at two year college level preferred.. ESSENTIAL JOB FUNCTONS: The Medical Assistant Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J.F. Drake State Technical College Faculty and Staff Handbook. Responsible for all aspects of this newly-established program. Responsible for the organization, administration, review, planning and development of the medical assisting program. Seek program accreditation and submit reports to the accrediting agency as needed. Organize, instruct, and supervise medical assisting students in classroom and clinical settings as assigned Prepare course syllabi and objectives in conjunction with departmental guidelines. Participate in selection of texts and teaching materials for medical assisting courses. Serve as academic advisor for students as assigned. Participate in advance registration, regular registration, and schedule adjustment. Maintain appropriate work hours as outlined in state and college policies. Participate in the College s planning process. Serve on institutional committees. Adhere to all policies and procedures set forth by the College. Master software as needed in order to enhance instruction. Maintain currency of professional knowledge and skills through professional development and continuing education. 121

Recruit students for program and college at large. Utilize instructional technology to enhance the teaching and learning process. Develop and deliver web-based instruction. Retain and submit documentation as requested to support accreditation efforts. Assume other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean of Instruction and Dean of Instruction and Student Services. TERMS OF APPOINTMENT This is a nine month instructional position 122

JOB DESCRIPTION POSITION: HEALTH SCIENCES PROGRAM ASSISTANT QUALIFICATIONS: (CONTINUATION OF POSITION IS CONTINGENT UPON GRANT RENEWAL.) Two years of postsecondary education in secretarial/related field or three years of documented successful program assistant or administrative assistant work experience required. Excellent computer skills required (AS400 experience preferred). Excellent oral, auditory and written communication skills required. Excellent organizational skills required. Ability to proofread work for accuracy required. Ability to establish and maintain effective working relationships with students, other employees and the public required. Knowledge of advanced word processing, spreadsheet, database software and other current computer software applications required. Ability to maintain confidentiality of office information required. ESSENTIAL JOB FUNCTONS: The Health Sciences Program Assistant shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. The essential job functions include the following: Receive and handle communications, including electronic communications, correspondence and screening telephone calls. Accept, screen and maintain program applications for the health sciences programs. Manage background screenings, drug screenings and maintain health and other student records of the Health Sciences Programs. Maintain professional liability insurance for the Health Sciences Program students and faculty. Maintain affiliations with clinical contractual agencies for the Health Sciences Programs. Maintain equipment inventories and manage supplies and equipment for classroom, lab and clinical experiences for the Health Sciences Programs. Assist with documentation necessary to obtain and maintain national, regional and program-related accreditation for the Health Sciences Programs. Manage affairs in the Health Sciences Programs in an effective and professional manner. Compose letters, memorandums and other correspondence. Schedule and arrange all appointments, meetings and travel plans. Maintain a comprehensive filing system of all correspondence and related documents. File and maintain documents of a confidential nature. Serve on college committees as requested. Assist the assigned office(s) in implementing strategies to ensure accuracy, quality and effectiveness in data collection, evaluation and dissemination. Retain and submit documentation as requested to support accreditation efforts 123

Assumes other work related responsibilities assigned by supervisor and/or President. ORGANIZATIONAL ALIGNMENT: This position reports to the Department Chair, Associate Dean, Dean of Instructional and Student Services TERMS OF APPOINTMENT: Twelve (12) month support position. 124

JOB DESCRIPTION SALON MANAGEMENT AND HOSPITALITY SERVICES TECHNOLOGIES INSTRUCTIONAL DIVISION CHAIR A. Position Summary The Instructional Division Chair serves at the discretion of the President and is responsible for his or her respective segment of the instructional program. B. Organizational Reporting The Instructional Division Chair is directly responsible to the Associate Dean of Instruction. C. Essential Duties and Major Responsibilities include the following. Other duties may be assigned by the Associate Dean of Instruction/Dean of Instructional and Student Services. Commitment to Divisional Management: a. Recruit and provide appropriate orientation and training for full-time and part-time faculty. b. Supervise and perform evaluation of full-time and part-time faculty within assigned division and submit all evaluation documentation to the Associate Dean of Instruction to be used in the final evaluation process. c. Assure timely completion of college reports (No-Shows, Attendance Verification, Grades, etc) for full-time and part-time faculty within the division and forward to the appropriate departmental office by designated dates. d. Collaborate with the Associate Dean of Instruction/Dean of Instructional and Student Services and other divisions in the development of class scheduling. e. Coordinate and schedule meetings with full-time and part-time faculty each semester. f. Coordinate and submit textbook orders each semester in a timely manner. g. Maintain syllabi copies of all courses in the division and submit a copy of each instructor to the Associate Dean of Instruction. h. Maintain copies of full-time and part-time faculty class schedules and office hours and submit a copy of each faculty to the Associate Dean of Instruction. i. Maintain a complete list of current contact information for full-time and part-time faculty within the division and submit to the Associate Dean of Instruction each semester. j. Assure that all full-time faculty post office hour schedules. k. Approve and submit forms (Leave, Professional Development, Requisitions, Etc.) for full-time faculty to the Associate Dean of Instruction for approval. l. Monitor and report absentees of full-time and part-time faculty. m. Participate in the annual divisional planning and budget process.ttend regularly scheduled Divisional Chair meetings with the Associate Dean of Instruction/Dean of Instructional and Student Services. n. Advise and register students in the area appropriate disciplines. o. Coordinate and review the curricula with the division. p. Submit recommended catalog revisions to the Associate Dean of Instruction/Dean of Instructional and Student Services. 125

q. Ensure regular divisional advisory board committee meetings. r. Promote and maintain relationships with the public and community. s. Inform the Associate Dean of Instruction/Dean of Instructional and Student Services of divisional matters and faculty concerns. t. Keep faculty informed and maintain open communication between members of administration and faculty. u. Seek to create a positive atmosphere among faculty and to present policies and procedures as well as administrative decisions to faculty in a positive manner. v. Perform other duties as assigned by the Associate Dean of Instruction/Dean of Instructional and Student Services or the President of the College. Commitment to the College: a. Provide constructive and positive input in discussions in Administrative Council and Division Chair meetings. b. Work effectively with faculty within the division and other chairpersons. c. Demonstrate support of other chairpersons and the college administration. d. Demonstrate a commitment to carrying out administrative duties in an efficient, professional manner. e. Keep office hours as approved by the Associate Dean of Instruction/Dean of Instructional and Student Services. f. Perform all duties stated in the faculty job description and other duties, as assigned. g. Keep abreast of the needs and goals of the College and assists in developing faculty and academic policies and procedures in a manner consistent with the needs and goals of the College. h. Participate in both divisional and institutional student and faculty activities. i. Demonstrate support of College-sponsored social events. j. Exhibit confidentiality, honesty, and trustworthiness as a member of the College administrative team. k. Demonstrate recognition that the administrative duties of a chairperson are separate from, and in addition to, his/her instructional duties. l. Maintain compliance with college and program related accreditation and certification standards. m. Retain and submit documentation as requested to support accreditation efforts. D. Performance Evaluation The Division Chair s job performance will be evaluated annually by the Associate Dean of Instruction/Dean of Instructional and Student Services. 126

JOB DESCRIPTION POSITION: COSMETOLOGY TECHNOLOGY INSTRUCTOR QUALIFICATIONS: Minimum of an instructor s license and an Associate s degree or at least sixty (60) semester hours leading to an Associates degree in Cosmetology required. Three (3) years of work experience in area required. B.S. degree preferred. Barbering license preferred. Basic computer (word processing) skills preferred. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Cosmetology Technology Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. Provides quality classroom instruction in the area of Cosmetology. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services or the President. 127

ORGANIZATIONAL ASSIGNMENT: This position is responsible to the Division Chair, Associate Dean of Instruction and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine (9) month instructional position. 128

JOB DESCRIPTION POSITION: CULINARY ARTS/HOSPITALITY SERVICES INSTRUCTOR QUALIFICATIONS: Bachelor s Degree from a regionally accredited institution in Food Service Management, Restaurant and Hospitality Management, Nutrition, or a related field and a commitment to complete a master s degree in field within three years required. Master s degree in related field or master s degree in any field with 18 graduates hours in field preferred. Three (3) years of successful full-time experience as a practitioner in the Restaurant and/or Food Service field required. Teaching experience at a post secondary institution preferred. Teaching experience in culinary arts/hospitality services at a post secondary institution preferred. Management experience preferred. Excellent oral, auditory, and written communication skills required. Excellent organizational skills required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to maintain confidentiality of student information required. ESSENTIAL JOB FUNTIONS: The Culinary Arts/Hospitality Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. Provide quality classroom instruction in the area of culinary arts and hospitality services Inform students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seek continuous improvement in curriculum, instruction, and resources. Participate fully in the institutional planning process and assist in carrying out the overall instructional mission of the College. Prepare and grade assignments, projects, and examinations as required. Assist in registration and pre-registration as needed Maintain an inventory of assigned equipment and supplies. Serve on college committees when requested. Submit required reports to the division chair or Dean of Instruction. Inform students of educational and occupational opportunities. Provide a proper instructional environment and maintain good human relations in the classroom to maximize student learning. Participate in faculty and professional organizations. Recommend library books and other instructional materials. 129

Recruit and continuously improve the retention rate of students in the Culinary Arts/Hospitality Services program Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean of Instruction and Dean of Instructional and Student Services. TERM OF APPOINTMENT: This is a nine month instructional position. 130

JOB DESCRIPTION MANUFACTURING & APPLIED TECHNOLOGIES INSTRUCTIONAL DIVISION CHAIR A. Position Summary The Instructional Division Chair serves at the discretion of the President and is responsible for his or her respective segment of the instructional program. B. Organizational Reporting The Instructional Division Chair is directly responsible to the Associate Dean of Instruction. C. Essential Duties and Major Responsibilities include the following. Other duties may be assigned by the Associate Dean of Instruction/Dean of Instructional and Student Services. Commitment to Divisional Management: a. Recruit and provide appropriate orientation and training for full-time and part-time faculty. b. Supervise and perform evaluation of full-time and part-time faculty within assigned division and submit all evaluation documentation to the Associate Dean of Instruction to be used in the final evaluation process. c. Assure timely completion of college reports (No-Shows, Attendance Verification, Grades, etc) for full-time and part-time faculty within the division and forward to the appropriate departmental office by designated dates. d. Collaborate with the Associate Dean of Instruction/Dean of Instructional and Student Services and other divisions in the development of class scheduling. e. Coordinate and schedule meetings with full-time and part-time faculty each semester. f. Coordinate and submit textbook orders each semester in a timely manner. g. Maintain syllabi copies of all courses in the division and submit a copy of each instructor to the Associate Dean of Instruction. h. Maintain copies of full-time and part-time faculty class schedules and office hours and submit a copy of each faculty to the Associate Dean of Instruction. i. Maintain a complete list of current contact information for full-time and part-time faculty within the division and submit to the Associate Dean of Instruction each semester. j. Assure that all full-time faculty post office hour schedules. k. Approve and submit forms (Leave, Professional Development, Requisitions, Etc.) for full-time faculty to the Associate Dean of Instruction for approval. l. Monitor and report absentees of full-time and part-time faculty. m. Participate in the annual divisional planning and budget process. n. Attend regularly scheduled Divisional Chair meetings with the Associate Dean of Instruction/Dean of Instructional and Student Services. o. Advise and register students in the area appropriate disciplines. p. Coordinate and review the curricula with the division. q. Submit recommended catalog revisions to the Associate Dean of Instruction/Dean of Instructional and Student Services. 131

JOB DESCRIPTION POSITION: AUTOMOTIVE TECHNOLOGY INSTRUCTOR QUALIFICATIONS: Minimum of a Bachelor s degree in a related field and twenty-seven (27) semester hours in teaching field required. Three (3) years of work experience required. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Automotive Technology Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. Provides quality classroom instruction in the area of Automotive Technology. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assumes other work related responsibilities as assigned by the Division Chair, Associate Dean, Dean of Instructional and Student Services or the President. 133

ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean and the Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 134

JOB DESCRIPTION POSITION: HEATING & AIR CONDITIONING TECHNOLOGY INSTRUCTOR QUALIFICATIONS: Minimum of Bachelor s degree in a related field and twenty-seven (27) semester hours in teaching field required. Three (3) years of work experience required. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Heating/Air Conditioning Technology Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. Provides quality classroom instruction in the area of Heating/Air Conditioning. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. 135

JOB DESCRIPTION POSITION: MACHINE TOOL TECHNOLOGY INSTRUCTOR QUALIFICATIONS: Minimum of Bachelor s degree in a related field and twenty-seven (27) semester hours in teaching field required. Three (3) years of experience required. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Machine Tool Technology Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook: Provides quality classroom instruction in the area of Machine Tool Technology. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. 137

ORGANIZATIONIAL ALIGNMENT: This person reports to the Division Chair, Associate Dean of Instruction and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 138

JOB DESCRIPTION POSITION: WELDING TECHNOLOGY INSTRUCTOR QUALIFICATIONS: Minimum of an Associates degree or at least sixty (60) semester hours leading to an Associates degree required. Three (3) years of work experience required. Excellent oral, auditory, and written communication skills required. Excellent organizational skills required. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTIONS: The Welding Technology Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J.F. Drake State Technical College Faculty and Staff Handbook Provides quality classroom instruction in the area of Welding. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the Division Chair, Associate Dean of Instruction or Dean of Instructional and Student Services. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Assumes other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. 139

ORGANIZATIONAL ALIGNMENT: This person is responsible to the Division Chair, Associate Dean of Instruction and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 140

JOB DESCRIPTION TRANSITIONAL AND GENEREAL EDUCATION INSTRUCTIONAL DIVISION CHAIR A. Position Summary The Instructional Division Chair serves at the discretion of the President and is responsible for his or her respective segment of the instructional program. B. Organizational Reporting The Instructional Division Chair is directly responsible to the Associate Dean of Instruction. C. Essential Duties and Major Responsibilities include the following. Other duties may be assigned by the Associate Dean of Instruction/Dean of Instructional and Student Services. Commitment to Divisional Management: a. Recruit and provide appropriate orientation and training for full-time and part-time faculty. b. Supervise and perform evaluation of full-time and part-time faculty within assigned division and submit all evaluation documentation to the Associate Dean of Instruction to be used in the final evaluation process. c. Assure timely completion of college reports (No-Shows, Attendance Verification, Grades, etc) for full-time and part-time faculty within the division and forward to the appropriate departmental office by designated dates. d. Collaborate with the Associate Dean of Instruction/Dean of Instructional and Student Services and other divisions in the development of class scheduling. e. Coordinate and schedule meetings with full-time and part-time faculty each semester. f. Coordinate and submit textbook orders each semester in a timely manner. g. Maintain syllabi copies of all courses in the division and submit a copy of each instructor to the Associate Dean of Instruction. h. Maintain copies of full-time and part-time faculty class schedules and office hours and submit a copy of each faculty to the Associate Dean of Instruction. i. Maintain a complete list of current contact information for full-time and part-time faculty within the division and submit to the Associate Dean of Instruction each semester. j. Assure that all full-time faculty post office hour schedules. k. Approve and submit forms (Leave, Professional Development, Requisitions, Etc.) for full-time faculty to the Associate Dean of Instruction for approval. l. Monitor and report absentees of full-time and part-time faculty. m. Participate in the annual divisional planning and budget process. n. Attend regularly scheduled Divisional Chair meetings with the Associate Dean of Instruction/Dean of Instructional and Student Services. o. Advise and register students in the area appropriate disciplines. p. Coordinate and review the curricula with the division. q. Submit recommended catalog revisions to the Associate Dean of Instruction/Dean of Instructional and Student Services. 141

JOB DESCRIPTION POSITION: ENGLISH/LITERATURE INSTRUCTOR QUALIFICATIONS: Minimum of a master s degree with at least 18 graduate semester hours in English required. Three years of work experience required. Excellent oral, auditory, and written communication skills required. Excellent organizational skills required Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Prior teaching experience required. ESSENTIAL JOB FUNCTIONS: The Transitional English and Speech Communication Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J.F. Drake State Technical College Faculty and Staff Handbook. Provides quality classroom instruction in the area of English. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. 143

JOB DESCRIPTION POSITION: TRANSITIONAL MATH/MATHEMATICS INSTRUCTOR QUALIFICATIONS: Minimum of a master s degree in Mathematics or 18 graduate semester hours in Mathematics required. Three (3) years of teaching experience required. Excellent oral, auditory, and written communication skills preferred. Excellent organizational skills preferred. Ability to handle multiple tasks required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Graduate work in Developmental Studies or Adult Education preferred. Ability to work independently required. Ability to use basic computer skills required. ESSENTIAL JOB FUNCTIONS: The Transitional Math/Mathematics Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Provides quality classroom instruction in the area of math, including college-level math as well as developmental math. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. 145

Assumes other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ALIGNMENT: This position is responsible to the Division Chair, Associate Dean of Instruction and the Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 146

JOB DESCRIPTION POSITION: HUMANITIES INSTRUCTOR QUALIFICATIONS: Minimum of a master s degree with at least 18 graduate semester hours in one or more areas of humanities to include Philosophy, Religion, Theatre, Music, Art, English Literature or the Foreign Languages required. Three years teaching experience required. Degree from an accredited institution required. College level teaching experience preferred. Excellent oral, auditory, and written communication skills required. Excellent organizational skills required Ability to establish and maintain effective working relationships with students, other employees, and the public required. ESSENTIAL JOB FUNCTIONS: The Humanities Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook: Provides quality classroom instruction in the area of Humanities. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the chairperson or Dean of Instruction. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Performs other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. 147

ORGANIZATIONAL ALIGNMNENT: This person reports to the Division Chair, Associate Dean and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: This is a nine month instructional position. 148

JOB DESCRIPTION POSITION: BIOLOGY INSTRUCTOR QUALIFICATIONS: Master s degree from a regionally accredited institution with a minimum of 18 graduate semester hours in biology is required. Master s degree in biology is preferred. Excellent communication skills, both written and verbal, are required. Prior teaching experience is required. Prior postsecondary teaching experience is preferred. Teaching experience in a range of college level biology courses is preferred. Computer literacy in software packages such as Excel, Word, and/or Power Point is required. Interest in incorporating innovative teaching methods into classroom instruction is preferred. Experience in developing/teaching courses via distance learning technology is preferred. ESSENTIAL JOB FUNCTIONS: The Biology Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook Design each course and deliver each class and lab to ensure an effective learning experience Develop, implement, and teach courses using distance learning technology (i.e., internet, etc.), video courses, CD-ROM or DVD courses, and courses taught via other non-traditional delivery methods as required Submit to the Division Chair a course plan for each course taught Maintain a high level of competence and expertise in the teaching field or subject area Incorporate current teaching techniques, subject area developments, and current technology (if applicable) into the learning experience Provide classroom instruction in accordance with approved course outlines Inform students concerning course requirements, evaluation procedures, attendance requirements, and academic progress Provide for effective evaluation of the learning experience of each student Assist in the planning and development of laboratory activities for the various biology courses Maintain necessary attendance, scholastic, and personnel records and submit them according to announced deadlines Prepare and grade assignments, projects, and examinations as required 149

Participate in the planning of effective long-range goals for the department Assist the division chair with developing and managing a departmental budget in support of the Annual Plan. Demonstrate effective people skills, communication skills, and work ethic (i.e., preparation and punctuality) Demonstrate an understanding of and commitment to the mission and goals of the community college Post and maintain regular office hours in accordance with prevailing policy Participate in faculty discussions and meetings about curriculum, teaching-learning techniques, and teaching materials Actively participate on division/college teams and task forces Maintain compliance with college and program related accreditation and certification standards Retain and submit documentation as requested to support accreditation efforts Perform other work related responsibilities as assigned by Division Chair, Associate Dean, Dean of Instructional and Student Services and/or President. ORGANIZATIONAL ALIGNMENT: This person reports to the Division Chair, Associate Dean, Dean of Instructional and Student Services TERMS OF APPOINTMENT: This is a nine month instructional position 150

JOB DESCRITPION POSITION: READING INSTRUCTOR QUALIFICATIONS: Minimum of a Master s degree in Reading and eighteen (18) graduate semester hours in Reading required. Three (3) years of full time work experience in field required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Ability to project a professional and congenial demeanor required. Excellent oral, auditory, and written communication skills required. Basic computer (word processing) skills required. Excellent organizational skills required. Prior teaching experience preferred. ESSENTIAL JOB FUNCTONS: The Reading Instructor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J.F. Drake State Technical College Faculty and Staff Handbook. Provides quality classroom instruction in the area of Reading. Informs students concerning course requirements, evaluation procedures, attendance requirements and academic progress. Seeks continuous improvement in curriculum, instruction, and resources. Participates fully in the institutional planning process and assists in carrying out the overall instructional mission of the College. Prepares and grades assignments, projects, and examinations as required. Assists in registration and pre-registration as needed. Maintains an inventory of assigned equipment and supplies. Serves on college committees when requested. Submits required reports to the Division Chair, Associate Dean of Instruction or Dean of Instructional and Student Services. Informs students of educational and occupational opportunities. Provides a proper instructional environment and maintains good human relations in the classroom so that learning is more effective. Participates in faculty and professional organizations. Recommends library books and other instructional materials. Retain and submit documentation as requested to support accreditation efforts. Assumes other work related responsibilities as assigned by the Division Chair, Associate Dean of Instruction, Dean of Instructional and Student Services and/or the President. 151

ORGANIZATIONAL ALIGNMENT: This position reports to the Division Chair, Associate Dean of Instruction TERMS OF APPOINTMENT: Nine (9) month instructional position 152

Student Services Job Descriptions 153

JOB DESCRIPTION POSITION: DIRECTOR OF ADMISSIONS QUALIFICATIONS: Bachelor s degree in related field required, Master s degree preferred. Minimum of three (3) years in a professional level position required. Experience in Admissions Office preferred. Knowledgeable of admission policies of the College and the Department of Postsecondary Education required. Evidence of excellent written and oral communication skills required. Ability to project a professional and congenial demeanor required. ESSENTIAL JOB FUNCTIONS: The Director of Admissions will adhere to the general guidelines as specified by the J. F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education. Duties will include the following: Maintain student records in compliance with FERPA and within standards established by the American Association of Collegiate Registrars and Admissions Offices and all applicable accrediting agencies. Coordinate the admissions process for the College, such as: a) Assigning advisors to students, b) Notifying students of his/her acceptance to the College, c) Data entry relating to admissions and records, d) Review all applications, academic transcripts and other enrollment material. Assist the Student Services Management Director in determining prior credit for transfer students, approve program changes, adjust schedules (dropping and adding classes), and process verifications of attendance of currently enrolled students. Provide services with regard to completion of forms from various agencies associated with school attendance; issuing of academic transcripts, as well as certificates, diplomas and degrees. Maintain permanent records of all students. Stay apprised of and report on state and federal laws and court proceedings that impact the practical application of admissions and records policies and procedures. Assist in developing and implementing appropriate admissions and records policies and procedures. Aid in recruitment of students by conducting high school tours and other special events related to recruitment. Serve as Foreign Student advisor and perform duties associated with record-keeping of foreign students. Assist in preparation of the annual report of accreditation to Council on Occupational Education. Represent the College and its philosophy to prospective students and to others in the community. Maintain affiliation with appropriate professional organizations and actively participate in professional development opportunities offered through them. 154

Participate in professional development activities, as required, to address any deficiencies or weaknesses identified by personnel evaluations within the institutional effectiveness process. Serve on College committees as assigned. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by the supervisor and/or President. ORGANIZATIONAL ALIGNMENT: This position reports to the Student Services Management Director. TERMS OF APPOINTMENT: Twelve (12) month administrative position. 155

JOB DESCRIPTION POSITION: ASSISTANT DIRECTOR OF ADMISSIONS QUALIFICATIONS: Bachelor s degree in a related field required. Minimum of three (3) years successful administrative experience required. Knowledgeable of admission policies of the College and the Department of Postsecondary Education required. Evidence of excellent written and oral communication skills required. Ability to project a professional and congenial demeanor required. ESSENTIAL JOB FUNCTIONS: The Assistant Director of Admissions shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J.F. Drake State Technical College Faculty and Staff Handbook Maintain official drop/add forms. Enter grades from instructors and prepare grades for mailing. Provide end-of-the semester reports on academic standings Dean s List and President s List. Post transfer credits and previous institutions on academic transcripts for all students transferring from another institution to Drake. Prepare and issue transcripts to students, instructors and other institutions. Enter mid-term grades, prepare and mail mid-term alert letters to students. Assist with the entry of the application for applicants to the College. Maintain the code file that supports the Admission computerized file that is built to collect data for the PERS, enrollment and other institutional reports. Assist with new student orientation. Provide enrollment and registration information to prospective students in person, by telephone and through the mail. Receive Applications for Admission and incoming transcripts. Provide written and oral information to international applicants seeking enrollment in the College. Verify enrollment dates and awards earned to various organizations seeking to employ our students. Document male student s registration into the Selective Service. Perform all other duties associated with the operations and functions of the College s admission and registration of students. Perform other duties as directed by the Director of Admissions/Registrar. Serve on College committees as assigned. Maintain compliance with college and program related accreditation and certification standards. 156

Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as required by the Director of Admissions, Student Services Management Director, Dean of Instructional and Student Services and/or President. ORGANIZATIONAL ALIGNMENT: This position reports to the Director of Admissions, Students Services Management Director and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: Twelve (12) month administrative support position. 157

JOB DESCRIPTION POSITION: PRE-ADMISSIONS COORDINATOR (Continuation of position is contingent upon grant renewal.) QUALIFICATIONS: A bachelor s degree in counseling or student services related field required. A minimum of two years professional level related experience required. Admission and/or outreach (recruitment) experience preferred. Ability and willingness to travel (some overnight stays may be required). Ability to effectively make oral presentations to both small and large groups. Current Alabama Drivers License required. Proficient in word-processing, spreadsheets, and database applications required. Exceptional written, verbal, analytical, organizational and interpersonal skills required. ESSENTIAL JOB FUNCTIONS: The Pre-Admission Coordinator shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Work closely with the Director of Admissions in developing programs and continued implementation of Pre-Admission Programs and all services offered by Admission Services. Respond to general inquires regarding pre-admission opportunities and continually update these programs. Coordinate and maintain the documentation of records of all dual enrollment and accelerated students including applications, transcripts, test scores and verification of eligibility. Maintain pre-admission materials and equipment. Coordinate the Summer Studies Program which will include supervision of the application and selection process. Coordinate the Early College Acceptance Program and all functions necessary to increase the success for all participants. Promote and facilitate student use and understanding of the STARS program. Collect data to support retention, promote student success and increase graduation rates. Assist the Director of Admissions in the general operations of the student services area including academic advising. Work with students to resolve problems concerning student records. Serve as an admissions representative and respond to prospective students who visit campus or contact Admission Services via telephone or e-mail. Assist students with registration. 158

Serve as student activities representative on committees as appointed. Travel to health care facilities, area high schools and business to communicate program offerings, services available, and college policies to prospective students. Participate fully in the institutional planning process and assist in carrying out the overall mission of the college. Submit reports to supervisor as requested. Must be willing to work nights and weekends occasionally. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other duties as assigned by Director of Admissions, Student Services Management Director, Dean of Instructional and Student Services and/or the President. ORGANIZATIONAL ASSIGNMENT: This position is responsible to the Director of Admissions, Student Services Management Director and Dean of Instructional and Student Services TERMS OF APPOINTMENT: Twelve (12) months support position.. 159

JOB DESCRIPTION POSITION: ADMISSIONS/RECORDS COORDINATOR QUALIFICATIONS: A minimum of a Bachelor s degree in a related field required. Minimum of three (3) years successful administrative experience required. Knowledgeable of admission policies of the College and the Department of Postsecondary Education required. Evidence of excellent written and oral communication skills required. Ability to project a professional and congenial demeanor required. Prior experience in higher education admissions and records preferred. Knowledge of AS400, Banner, or Jenzabar Administrative Software preferred. Evidence of outstanding customer service skills required. ESSENTIAL DUTIES AND RESPONSIBILITIES: The Admissions/Records Coordinator shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Manage the daily operations of the admissions office to include database management, file management systems, and imaging system. Immediate supervisor to the office staff to include file clerks, student workers and imaging clerks. Work closely with the Director of Admissions in developing programs and continued implementation of pre-admission programs and all services offered by Admission Services. Provide end-of-the semester reports on academic standings Dean s List and President s List. Post transfer credits and previous institutions on academic transcripts for all students transferring from another institution to Drake. Coordinate the Dual Enrollment Programs and all functions necessary to increase the success of all participants. Collect data to support retention, promote student success and increase graduation rates. Provide academic advising to prospective and current students. Assist students in resolving problems concerning their student records. Submit reports to supervisor as requested. Assist students with registration. Enter mid-term grades, prepare and mail mid-term alert letters to students. Assist with the entry of applications for applicants to the College. Provide enrollment and registration information to prospective students in person, by telephone and through the mail. Receive applications for admissions and incoming transcripts. 160

Verify enrollment dates and awards earned to various organizations seeking to employ our students. Document male student s registration into the Selective Service. Retain and submit documentation as requested to support accreditation efforts. Perform other work related duties as assigned by the Director of Admissions/Registrar, Student Services Management Director and/or President ORGANIZATIONAL ALIGNMENT: This position reports to the Director of Admissions TERMS OF APPOINTMENT: Twelve (12) month administrative position. 161

JOB DESCRIPTION POSITION: DIRECTOR OF FINANCIAL AID QUALIFICATIONS: Minimum of a Bachelor s degree in a business related field is required, Master s degree preferred. Minimum of three years experience in a professional level position is required. Exceptional written, verbal, analytical, organizational and interpersonal skills required. Experience in financial aid experience preferred. Experience working with student records and AS400 computer programs. Must be innovative and demonstrate strong leadership skills. Sensitivity to cultural diversity. Must understand the automated financial aid environment. Ability to read and interpret federal and state financial aid regulations. ESSENTIAL JOB FUNCTIONS: The Director of Financial Aid shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Assist in maintaining the integrity of all programs administered by strictly enforcing the federal, state and institutional policies established. Develop and publish sound financial aid policies and procedures in keeping with institutional goals, objectives and philosophy. Review and recommend changes and/or implementation of departmental policies and procedures to increase efficiency of operations and to meet changing regulation requirements. Interpret federal regulations, guidelines, and professional literature on financial aid and inform financial aid staff of changes, modifications, and interpretations resulting from new or current legislation. Design and distribute accurate financial aid information and instruction on the financial aid application process. Develop realistic student budgets and financial aid packages. Supervise the review of requests for financial aid. Complete and disseminate accurate and timely reports to appropriate agencies. Answer day-to-day correspondence and requests for financial aid information on a timely basis. Maintain accurate financial aid records and accounts for all expenditures in the financial aid budget. Counsel students on financial aid opportunities and application processes; award financial aid to eligible students; ensure that deadlines are met and necessary processes 162

are completed; instruct and train appropriate staff at all campuses regarding financial aid and veterans affairs processes and requirements. Assist with budgetary responsibilities: ensure the up-to-date reconciliation of all State and Federal funds; ensure that all Federal, State and Institutional funds are awarded in compliance with Federal, State and Institutional policy, regulation and/or laws. Maintain cumulative files on and promptly acknowledge and report to donors of the sponsored scholarship programs. Serve as liaison between all colleges departments and the financial aid office to coordinate policies and guidelines pertaining to financial aid. Assure students and parents of confidentiality in the financial aid office operations and adhere to guidance of confidentiality with agencies and/or private donors. Attend local, state and national meetings relative to financial affairs. Supervise the Financial Aid counselor, the Veterans Affairs/Special Programs coordinator, and other Financial Aid Staff by establishing schedules, assigning tasks, evaluating performance, and recommending disciplinary decisions. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related as assigned by Student Services Management Director, Dean of Instructional and Student Services and/or President. ORGANIZATIONAL ALIGNMENT: This position reports to the Student Services Management Director. TERMS OF APPOINTMENT: Twelve (12) month administrative position. 163

JOB DESCRIPTION POSITION: VETERANS AFFAIRS/FINANCIAL AID CLERK QUALIFICATIONS: Minimum of a Bachelor s degree in a business related field is required. Minimum of three years experience in a professional level position is required. Exceptional written, verbal, analytical, organizational and interpersonal skills required. Experience in financial aid preferred. Experience working with student records and AS400 computer programs. Must be innovative and demonstrate strong leadership skills. Must understand the automated financial aid environment. Ability to read and interpret federal and state financial aid regulations. ESSENTIAL JOB FUNCTONS: The Veterans Affairs/Financial Aid Clerk shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. The essential job functions include the following: Coordinates Veterans Program. Coordinates WIA/TRA (Workforce Investment Act/Trade Reinvestment Act) Programs. Coordinates the college s scholarship programs maintaining accurate records for all programs. Prepares participant benefits, determines students budget, contracts and required modifications. Prepares timesheets for need-based-pay recipients and maintains all WIA records and coordination between the Financial Aid Office and the Business Office. Maintains program records and coordinates with state and federal agencies. Participates in professional development activities as identified by supervisor to stay abreast of new program requirements. Adheres to guidance of confidentiality with agencies and/or private donors. Counsels students and parents on available financial aid programs offered at Drake. Counsels students on their eligibility for financial aid. Enters student Pell Grant and scholarship awards. Verifies financial documents from students or parents. Assists in fiscal year end reporting. Assists in registration process through use of the AS 400 system. Assists in entering and maintaining student data through the use of the AS400 system. Retain and submit documentation as requested to support accreditation efforts Assumes other work related responsibilities assigned by Director of Financial Aid, Student Support Services Management Director, Dean of Instructional and Student Services or President. 164

ORGANIZATIONAL ALIGNMENT: This position is responsible to the Director of Financial Aid, Student Services Management Director. TERMS OF APPOINTMEN: Twelve month administrative position. 165

JOB DESCRIPTION POSITION: FINANCIAL AID CLERK QUALIFICATIONS: Minimum of a Bachelor s degree in a business related field is required. Minimum of three years experience in a professional level position is required. Exceptional written, verbal, analytical, organizational and interpersonal skills required. Experience in financial aid experience preferred. Experience working with student records and AS400 computer programs. Must be innovative and demonstrate strong leadership skills. Sensitivity to cultural diversity. Must understand the automated financial aid environment. Ability to read and interpret federal and state financial aid regulations. ESSENTIAL DUTIES AND RESPONSIBLITIES: The Financial Aid Clerk shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Keep himself/herself knowledgeable of specific rules and regulations for administering federal, state, local and private financial aid funds. Design and distribute accurate financial aid information and instruction on the financial aid application process as regards students, parents, schools and the community. Answer day-to-day correspondence and requests for financial aid information on a timely basis. Maintain accurate financial aid records and accounts for all expenditures in the financial aid budget. Assure students and parents of confidentiality in the financial aid office operations and adhere to guidance of confidentiality with agencies and/or private donors. Counsel students and parents on available financial aid programs offered at Drake. Calculate work-study student timesheets each month. Assist in maintaining students financial aid records Counsel students on his/her eligibility of financial aid. Enter student Pell Gant and scholarship awards. Verify financial documents from students or parents. Assist in fiscal year end reporting. Assist in registration process through use of the AS/400 system. Report electronically to the Department of Education through EdExpress and EdConnect (origination names, corrections, Pell payments, disbursements, etc.). Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by Director of Financial Aid, Student Services Management Director, Dean of Instructional and Student Services and/or President. 166

ORGANIZATIONAL ALIGNMENT: This position is responsible to the Director of Financial Aid, Student Services Management Director and Dean of Instructional and Student Services. TERMS OF APPOINTMENT: Twelve month support position. 167

JOB DESCRIPTION POSITION: DIRECTOR OF STUDENT SUPPORT SERVICES (Continuation of position is contingent upon grant renewal.) QUALIFICATIONS: Earned Bachelor s degree in counseling, psychology or a related field required. A Master s degree is preferred. Minimum of three (3) years of experience in student personnel or support programs required. Experience in policy implementation required. Computer literate and knowledge of Microsoft Office Suite required. Strong organizational skills and excellent communication and interpersonal skills required. Ability to lead to achieve productivity required. Experience with two-year college programs and/or TRIO programs and resource development is preferred. Experience with under-prepared, low-income students and students with disabilities preferred. Knowledge of and ability to interpret accurately career, personality and study skills assessments preferred. ESSENTIAL JOB FUNCTIONS: The Director of Student Support Services shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook. Complete and submit all reports required by the U.S. Department of Education and act as a liaison regarding the full range of program s affairs. Administer, direct and control the activities of the project. Represent the project and the interests of disadvantaged students at meetings. Ensure that policies and procedures are in compliance with all grant and federal regulations as contained in EDGAR. Maintain contact with Business Office to ensure an efficient system of fiscal control. Manage and control the project s budget and finances. Work with the Financial Aid Office to ensure participants are offered financial aid. Assist in selecting, employing and training of project personnel. Coordinate the project s activities to facilitate maximum utilizations of staff and other project resources to enhance the effectiveness of the Project. Conduct effective evaluation procedures to measure the project s stated objectives against actual compliance and report project progress and problem areas to the Coordinator of Federal Programs. Serve as an ad hoc member of all project committees. 169

Represent the project on institutional committees relating directly or indirectly to SSS participants or to the delivery of supportive services to students. Evaluate project personnel annually. Disseminate accurate information about the program. Establish an effective relationship between the project staff and the instructional staff of the College. Supervise the hiring and training of peer and professional tutors. Supervise the recruitment of program participants within program guidelines. Coordinate the student selection process. Counsel students with financial aid, academic and personal concerns. Administer and interpret assessments as needed. Assist in developing participants Educational Support Plan. Attend appropriate workshops and conferences on and off campus. Recommend policies and procedures to keep pace with changing developments in the field. Retain and submit documentation as requested to support accreditation efforts. To assume other work related responsibilities as assigned by the Student Services Management Director, Dean of Instructional and Student Services and/or President. ORGANIZATIONAL ALIGNMENT: This position reports to the Student Services Management Director. TERMS OF APPOINTMENT: Twelve (12) month administrative position. 170

JOB DESCRIPTION POSITION: ACADEMIC ADVISOR (Continuation of position is contingent upon grant renewal.) QUALIFICATIONS: A Bachelor degree in Education or any field with three years teaching or academic advising at a two (2) year college is required. Documented experience in testing data interpretation and analyses required. Proficient in word-processing, spreadsheets, and database applications required. Effective oral and written communication skills required. Demonstrated ability to diagnose and develop Support Plans for a diverse student population required. Demonstrated exceptional listening, verbal, written, organizational and interpersonal skills required. Documented evidence of experience in Personal, Social, and Vocational Counseling/Student Development or related field preferred. ESSENTIAL JOB FUNCTIONS: The Academic Advisor will adhere to the general guidelines as specified by the J. F. Drake State Technical College Faculty and Staff Handbook and the Alabama State Board of Education. Assist with recruitment and selection of new participants. Assess the academic needs of each Student Support Services participant. Assist in the development of the Individual Action Plan and Profile (IAP). Identify, recruit, hire, train, assign and supervise instructors and tutors. Assist in developing and conducting study skills and career exploration seminars. Develop and revise instructional sessions based on individual learning needs specified in the IAP s for each participant. Use appropriate evaluation tests to continually assess the progress of each student. Provide tutors and participants with relevant instructional aids. Consult with the faculty concerning Student Support Services participants. Evaluate college transcripts against 4-year college articulation agreements to facilitate transfer, assist Student Support Services Counselor in transfer matters. Assist in the evaluation of the Student Support Services project. Track Student Support Services participants for the purpose of collecting data on retention, graduation, grade point averages and transfer rates for project evaluation. Serve as an advocate for disadvantaged students. Teach program-related courses as assigned during day, evenings or weekends. Maintain updated course syllabi for all courses taught and provide a syllabus to all students enrolled in developmental studies which are applicable. Review and recommend revision of curriculum periodically and provide input to the college-wide curriculum committee. 171

Participate on college-wide committees as assigned. Maintain professional conduct in dealing with students, staff, administration, faculty and the college community. Adhere to prescribed procedures in all financial operations of the division. Dispense necessary reports in a timely manner. Attend all called meetings appropriate to the position. Continue professional development through professional organizations, seminars, etc to maintain and improve skills. Retain and submit documentation as requested to support accreditation efforts. Assumes other work related responsibilities as assigned by supervisor(s) and/or President. ORGANIZATIONAL ALIGNMENT: This position reports to the Student Services Management Director. TERMS OF APPOINTMENT: Twelve (12) month administrative position. 172

JOB DESCRIPTION POSITION: PROGRAM ASSISTANT (Continuation of position is contingent upon grant renewal.) QUALIFICATIONS: Two years of postsecondary education in secretarial/related field or three years of documented successful secretarial work experience required. Excellent computer skills required. Excellent oral, auditory, and written communication skills required. Excellent organizational skills required. Ability to handle multiple tasks required. Ability to proofread work for accuracy required. Ability to establish and maintain effective working relationships with students, other employees, and the public required. Knowledge of advanced word processing, spreadsheet, database software, and other current computer software applications required. Ability to maintain confidentiality of office information required. Knowledge of office procedures and the operation of appropriate equipment required. Ability to use the telephone, fax and e-mail information effectively required. Ability to project a professional and congenial demeanor required. Ability to make minor decisions in accordance with laws and regulations related to work problems required. Ability to understand moderately complex oral and written instructions required. Knowledge of appropriate internal and external regulations and procedures related to work preferred. Experience working with college students, college personnel and industry preferred. Demonstrated experience in working with adult students, preferably from low-income, academically disadvantaged populations preferred. ESSENTIAL JOB FUNCTONS: The Program Assistant shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty/Staff Handbook. The essential job functions include the following: Perform general receptionist duties for the Office of Student Support Services such as answering telephone calls, greeting visitors, answering questions and offering information to current and prospective students. Input student information and maintain all student records. 173

Establish rapport with students and model respect and appropriate behavior when interacting with students. Keep current all activity listings, sign-in sheets and sign-up sheets. Tutor students as needed in subjects of his/her ability. Maintain an inventory of office supplies. Maintain high standards of ethical conduct working with students, staff, and faculty. File and maintain documents of a confidential nature. Retain and submit documentation as requested to support accreditation efforts. Assumes other work related responsibilities assigned by supervisor and/or President. ORGANIZATIONAL ALIGNMENT: This position reports to the Student Support Services Director. TERMS OF APPOINTMENT: Twelve (12) month administrative position. 174

JOB DESCRIPTION POSITION: PUBLIC RELATIONS DIRECTOR QUALIFICATIONS: Minimum of a Bachelor s degree in English, journalism, communications, or public relations or related field is required; Master s degree preferred. Minimum of three years experience in a professional level position is required. Exceptional written, verbal, analytical, organizational and interpersonal skills required. ESSENTIAL JOB FUNCTIONS: The Public Relations Director shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook Development and implementation of a comprehensive, strategic marketing and public/community relations plan that will enhance the College s image and position within the marketplace and the general public, and facilitate internal and external communications. Development and implementation of methods to evaluate the success of the marketing plan. Ensure articulation of College s desired image and position, assure consistent communication of image and position throughout the College, and assure communication of image and position to all constituencies, both internal and external. Responsible for editorial direction, design, production and distribution of all College publications. Coordinate media interest in the College and ensure regular contact with target media and appropriate response to media requests. Act as the College s representative with the media. Coordinate the appearance of all College print and electronic materials such as letterhead, use of log, brochures, etc. Prepare and manage the public relations budget. Responsible for the achievement of marketing/communications/public relations mission and goals. Ensure that evaluation systems are in place related to these goals and objectives and report progress to the Student Services Management Director. Develop short-term and long-term plans and budgets for the marketing/communications/public relations program and its activities, monitor progress, assure adherence and evaluate performance. Develop, implement and monitor systems and procedures necessary to the smooth operation of the marketing/communications/public relations function. Keep informed of developments in the fields of marketing, communications and public relations and use this information to help the College operate with initiative and innovation. Prepare and distribute all news releases concerning college events. Build and maintain relationships with service-area media for the placement of news articles and press releases. Purchase advertising space in print, electronic and outdoor advertising mediums. 175

Oversee execution of photography sessions for advertising purposes. Serve as campus photography and videography for college programs, special events, etc. Assist the President by preparing newspaper editorial/guest columns, etc. Prepare information packets for campus visitors. Coordinate the campus-wide volunteer team program. Oversee the content on the College s website. (www.drakestate.edu) Represent the college as a member of professional organizations. Chair the college s recruitment committee and advise sub-committees on recruitment activities. Coordinate the selection, ordering, and distribution of recruitment supplies and promotional materials for use by college personnel. Develop and continuously update the College s master recruitment calendar. Manage recruitment activities including the set-up and dismantling of show booths, the maintenance and upgrade of show booth materials, and the scheduling of personnel to recruit at trade shows/college fairs. Utilize desktop publishing software to design, prepare, and disseminate a variety of print materials including schedules, newsletters, brochures, etc. Manage the distribution of student identification cards and parking decals for students and employees. Represent the college at various community events. Travel as required in the performance of job duties. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by Student Services Management Director, Dean of Instructional and Student Services and/or President. ORGANIZATIONAL ALIGNMENT: This person reports to the Student Services Management Director. TERMS OF APPOINTMENT: This is a twelve month administrative position. 176

JOB DESCRIPTION POSITION: COLLEGE COUNSELOR (Continuation of position is contingent upon grant renewal.) QUALIFICATIONS: Documented experience in testing data interpretation and analyses required. Earned master s degree with emphasis in Personal, Social, Vocational Counseling, Student Development or related field required. A minimum of three (3) years of counseling experience in education required. Proficient in word-processing, spreadsheets, and database applications required. Effective oral and written communication skills required. Documented evidence of experience in Personal, Social, and Vocational Counseling required. Demonstrated ability to diagnose and develop Support Plans for a diverse student population required. Demonstrated exceptional listening, verbal, written, organizational and interpersonal skills required. ESSENTIAL JOB FUNCTIONS: The College Counselor shall perform the duties as specified in conformity with policies established by the Alabama State Board of Education and the J. F. Drake State Technical College Faculty and Staff Handbook: Provide leadership in maintaining an effective counseling program at the College to meet the needs of students. Counsel individuals and provide group educational and vocational guidance services. Collect, organize, and analyze information about students through records, tests, interviews, and professional services. Apprise student interests aptitudes, abilities, and personal characteristics for vocational and educational planning. Compile data on occupational and economic information to aid students in making and carrying out vocational and educational objectives. Assist students to understand and overcome social and emotional problems. Engage in research and follow-up activities to evaluate counseling techniques. Seek out and participate in leadership and professional development activities. Ensure and facilitate the appropriate, orderly and timely flow of information from units within the Counseling to the Student Services Management Director. Demonstrate an effective level of technological knowledge, skills and abilities. Initiate, maintain and assure teamwork among all college units through communication of the priorities of the instructional division. Provide assistance as needed with identifying in-service training needs and professional development opportunities for faculty and support staff. Demonstrate ethical behavior, loyalty, honesty, and integrity with all colleagues. 177

Establish rapport and maintain a positive working relationship with administrators, faculty, staff, students and community agencies. Coordinate both part-time and permanent student employment activities. Develop administrative procedures needed to support placement and follow-up activities. Maintain placement and follow-up records on each student who enrolls at the institution. Work closely with the Director of Computer Services to streamline and computerize all placement and follow-up activities. Prepare quarterly summary reports detailing placement and follow-up activities. Maintain statistical data on quarterly and cumulative placement and follow-up activities. Serve as the main interface between business and industry and the college in an effort to secure jobs for our students. Work closely with program instructors in a joint effort to assist their students to find suitable employment. Maintain a clearinghouse for job announcements directed to the institution. Work closely with the Alabama State Employment Service. Collect and match student applications for part-time and full-time employment with available jobs. Conduct student seminars on resume writing and job-search techniques. Assist students in preparing resumes. Maintain a bulletin board where all current jobs are posted. Coordinate the All-Alabama Academic Team Recognition program, which includes the distribution of the nomination memo to all college personnel, reminding college personnel of nomination deadline, chairing and guiding the selection committee, informing winners, orientating winners on the completion of the nomination packet, scheduling photography for winners, and escorting winners at the Annual All-Alabama Academic Team Recognition program. Coordinate the Who s Who Among American Junior College Students recognition program. Coordinate student ADA services. Maintain compliance with college and program related accreditation and certification standards. Retain and submit documentation as requested to support accreditation efforts. Perform other work related responsibilities as assigned by supervisor and/or President. ORGANIZATIONAL ALIGNMENT: This person is responsible to the Student Services Management Director. TERM OF APPOINTMENT: This is a 12 month administrative support position. 178

Policies on Personnel Code of Ethics... 181 Equal Employment Opportunity... 182 Nondiscrimination... 183 Harassment... 184 Assault by Employee... 185 Defacing College Property... 186 Removal of College Property... 187 Appointment and Assignment of Personnel... 188 Hiring Practices and Procedures... 189 Temporary Duty... 190 Contracts: General... 191 Contracts: Summer Employment of Instructors, Counselors and Librarians... 192 Qualifications of Personnel... 195 Postsecondary Faculty Credentials... 196 Compensation for Two-Year College Personnel... 207 Instructor Qualifications for Salary Ranks... 208 Salary Schedule Exceptions... 209 Placement of Current Salary Schedules... 210 Extra Duty Pay... 211 Retirement System... 212 Evaluation of Personnel... 213 Instructor Load and Hours... 214 Instructor, Librarian, and Counselor Hours... 215 179

Instructor Overload... 216 Duty Days and Holidays... 217 Duty Days: Instructors, Librarians, and Counselors... 218 Leaves with Pay... 219 Paid Absences Due to Job-Related Injuries... 230 Leaves without Pay... 231 Professional Development Opportunities... 233 Tuition Assistance... 234 Drug-Free Workplace (See Section XII--B. Policies and Laws)... 235 Fair Labor Standards Act Compliance... 236 Conflict of Interest... 237 Personnel Record Information... 238 Resignations... 239 Abandonment of Position... 240 Fair Dismissal Act... 241 180

CODE OF ETHICS Policy Name: Code of Ethics Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: I. We seek to provide the highest level of service to all students through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests. II. We treat co-workers and other colleagues with respect, fairness and good faith, advocate conditions of employment that safeguard the rights and welfare of all students and employees of our institution, and collaborate with colleagues and other professionals in the interest of student learning. III. We endeavor to maintain the dignity of our institution by respecting and obeying the law, by demonstrating personal integrity, by according just and equitable treatment to all students and colleagues, and by maintaining sound mental health, physical stamina, and social prudence necessary to perform the duties of any professional assignment IV. We seek to collaborate with students, community, industry and other institutions, building trust and respecting confidentiality. V. We do not advance private interests at the expense of students, colleagues, or our institution. VI. We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institution. VII. We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co-workers, and by fostering the aspirations of potential members of the profession. VIII. We value the worth and dignity of every person, the pursuit of truth, devotion to excellence, acquisition of knowledge, and the nurture of democratic citizenship. Essential to the achievement of these standards are the freedom to learn and to teach and the guarantee of equal opportunity for all. IX. Our primary professional concern will always be for the student and for the development of the student's potential. We will therefore strive for professional growth and will seek to exercise the best professional judgment and integrity. X. We seek to be aware of the importance of maintaining the respect and confidence of one's colleagues, of students and of other members of the community, we strive to achieve and sustain the highest degree of ethical conduct. 181

EQUAL EMPLOYMENT OPPORTUNITY Policy Name: Equal Employment Opportunity Effective Date: Spring 2007 Dated Reviewed & Revised: January 2011 J. F. State Technical College is an equal opportunity employer. It is the policy to provide equal opportunity for employment and advancement to all applicants and employees without regard to race, color, national origin, religion, age, disability, marital status, or gender, as provided in federal and state law. 182

NONDISCRIMINATION Policy Name: Nondiscrimination Effective Date: Spring 2007 Dated Reviewed & Revised: January 2011 ASBE policy 601.02 It is the official policy of J. F. Drake State Technical College that no person shall, on the grounds of race, color, disability, sex, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. J. F. Drake State Technical College complies with nondiscriminatory regulations under Title VI and Title VII of the Civil Rights Act of 1964, Title IX Educational Amendment of 1972, and Section 504 of the Rehabilitation Act of 1973, and Americans with Disabilities Act of 1990. Inquiries concerning this policy may be directed to: Title IX and Age Discrimination Act Coordinator Ina Wilson Smith Director of Title III/ Federal and State Relations 3421 Meridian Street, North Huntsville, AL 35811 Phone: (256) 551-3115 Fax: (256) 551-3142 ina.wilson@drakestate.edu Section 504 and Title II Coordinator April Clement College Counselor 3421 Meridian Street, North Huntsville, AL 35811 Phone: (256) 551-1710 Fax: (256) 551-1714 april.clement@drakestate.edu 183

HARASSMENT Policy Name: Harassment Effective Date: Spring 2007 Dated Reviewed & Revised: January 2011 ASBE policy 601.04 J. F. Drake State Technical College will not tolerate harassment of employees under its direction and control. Any form of harassment related to an employee's race, color, gender, religion, national origin, age, or disability is a violation of this policy and will be treated as a disciplinary matter. For these purposes, the term "harassment" includes, but is not necessarily limited to: Slurs, jokes, or other verbal, graphic, or physical conduct relating to an individual's race, color, gender, religion, national origin, age, or disability. Harassment also includes unwelcome sexual advances, requests for sexual favors, and other verbal, graphic, or physical conduct of a sexual nature. Violation of this policy by an employee of J. F. Drake State Technical College will subject that employee to disciplinary action, up to and including discharge. Violation of this policy by a student will subject that student to disciplinary action under the institution's disciplinary code, up to and including expulsion. Harassment of employees in connection with their work by non-employees other than students may also be a violation of this policy. Any employee who becomes aware of any harassment of an employee by a non-employee should report such harassment to his or her supervisor and to the President. 184

ASSAULT BY EMPLOYEE Policy Name: Assault By Employee Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: When an employee assaults another person on College property, the police will be called. The assaulting employee will be removed from campus. In addition, appropriate disciplinary measures will be taken. 185

DEFACING COLLEGE PROPERTY Policy Name: Defacing College Property Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Employees who deface College property will be removed from the College premises. Appropriate disciplinary measures will be taken. 186

REMOVAL OF COLLEGE PROPERTY Policy Name: Removal of College Property Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: No property belonging to the College may be removed from the college without the written approval of the president. Employees who violate this policy will be disciplined appropriately. 187

APPOINTMENT AND ASSIGNMENT OF PERSONNEL Policy Name: Appointment and Assignment of Personnel Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The President of J. F. Drake State Technical College appoints the faculty and staff of the College according to qualifications approved by the State Board of Education and such other rules or regulations as may have been adopted by the State Board of Education. The President is also authorized to make assignments of faculty and staff. 188

HIRING PRACTICES AND PROCEDURES Policy Name: Hiring Practices and Procedures Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Vacancies in full-time faculty, and other full-time administrative and supervisory positions, regardless of whether the position is shown on Salary Schedules A, B, C, or D, will be filled according to the practices and procedures set out in Partial Consent Decrees in Shuford, et al., v. Alabama State Board of Education, et al., in United States District Court for the Middle District of Alabama, Northern Division, Civil Action No. 89-T-196-N. 189

TEMPORARY DUTY Policy Name: Temporary Duty Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The President or designee assigns employees to temporary assignments, which require them to be absent from their regular duties. Temporary assignments are for the purpose of performing other educational services including, but not limited to: Participation in staff and program development activities, educational surveys, professional meetings, workshops, and administrative projects. Employees may not be assigned for temporary duty for the purpose of earning College credit. Employees on temporary duty will receive their regular salary and may be allowed remuneration for their expenses in accordance with J. F. Drake State Technical College and State Board of Education Policy. 190

CONTRACTS: GENERAL Policy Name: Contracts: General Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The President of J. F. Drake State Technical College may offer twelve-, nine-, or three-month contracts as appropriate to librarians, counselors, and instructors, provided there is sufficient enrollment and funds are available. The President of J. F. Drake State Technical College may offer employment contracts as appropriate, to other College personnel provided funds are available. 191

CONTRACTS: SUMMER EMPLOYMENT OF INSTRUCTORS, COUNSELORS AND LIBRARIANS Policy Name: Contracts: Summer Employment of Instructors, Counselors and Librarians Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: A full-time instructor, (15-21 maximum credit hours per term) counselor, or librarian on Salary Schedule D who is employed by virtue of an academic year contract (fall, and spring semesters) with J. F. Drake State Technical College, shall have first option (over part-time or temporary employees) for employment at the College in the summer term (three months), provided that: (1) there is sufficient student enrollment; (2) there is sufficient funding available; (3) the employee is qualified to provide the service scheduled; (4) the employee is in line to be hired by the College's summer employment policy; (5) an instructor, counselor, or librarian who attained tenure prior to September 1, 1979, and who is employed by virtue of a nine-month contract with J. F. Drake State Technical College, and who desires to be employed during the summer term, shall have the first option for employment over all other full-time employees covered by this policy at the institution; and (6) instructors may be given priority for summer teaching only in those areas in which they taught on a regular basis during the preceding academic year. The local summer employment policy for J. F. Drake State Technical College must be based upon seniority principle, a rotation principle, or a combination thereof. A full-time instructor may be employed for less than a full teaching load for a summer term. Such instructor, however, must be paid a pro rata amount of Salary Schedule D compensation based on: (1) qualifications and experience; and (2) a full teaching load. A full teaching load for an academic instructor is twelve (12) to thirteen (13) credit hours per term or the equivalent, as determined by the President. 192

SUMMER EMPLOYMENT POLICY Policy Name: Summer Employment Policy Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Employment for the summer term is based solely on student enrollment and instructional needs of the College. Faculty who has attained continuing service status (tenure) at this college as full-time faculty will have first option for employment in their program of instruction based upon the seniority principle, provided that there is sufficient student enrollment. In the event of insufficient enrollment and equal seniority, those faculty members involved will be allowed to voluntarily agree to accept leave without pay for the period in question. If there is no volunteer, a random selection procedure involving all faculty of equal seniority will be implemented. The random selection procedure will be mutually agreed upon by the faculty members involved and will be implemented on a rotational basis. After all continuing service status faculty have been offered employment, faculty who have not attained continuing service status at this college will be offered employment in their program of instruction based upon a rotation system, provided that there is sufficient student enrollment. A full-time instructor may be employed to teach less than a full teaching load for a summer term. However, such instructors must be paid a pro rata amount of Salary Schedule "D" compensation based on: 1. qualification and experience, and 2. teaching load 193

A minimum of twelve (12) credit hours or a minimum of thirty (30) contact hours constitutes a full-time teaching load at J. F. Drake State Technical College for the summer term. See pro rata teaching load breakdown below: Three (3) credit hours or eight (8) contact hours equals to ¼ time Six (6) credit hours or fifteen (15) contact hours equals to 1/2 time Nine (9) credit hours or 23 contact hours equals to 3/4 time Twelve (12) credit hours or thirty (30) contact hours equals to full-time Each course must be adequately enrolled with students in order for it to be offered and taught. For further information on summer employment, refer to the summer employment policy adopted by the State Board of Education (SBE) on March 26, 1998 194

QUALIFICATIONS OF PERSONNEL Policy Name: Qualifications of Personnel Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: All administrative officers directly responsible to the President of J. F. Drake State Technical College possess credentials, experience and/or demonstrated competence appropriate to their areas of responsibility. 195

POSTSECONDARY FACULTY CREDENTIALS Policy Name: Postsecondary Faculty Credentials Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The credentials are organized according to teaching areas. The following groups are presented: Group A. This group of requirements will be used for instructors teaching credit courses in the following areas: humanities/fine arts; social/behavioral sciences; natural sciences/mathematics; and in professional, occupational and technical areas that are components of associate degree programs designed for College transfer. This group of requirements will also be used for librarians and counselors. Group B. This group or requirements will be used for instructors teaching credit courses in professional, occupational, and technical areas that are components of associate degree programs not usually resulting in College transfer to senior institutions. Group C. This group of requirements will be used for instructors teaching credit courses in diploma or certificate occupational programs. The associate degree program may be authorized, but is not usually required. A doctoral degree is not available in these teaching areas or related areas. All instructors will be "grandfathered" in their current rank or level placements. For salary purposes Ranks I/B, I/A, II, III, and IV shall be equivalent to Levels O, I, II, III, and IV respectively. Level IV-Group A Degree Requirement: Earned Doctorate 196

In-field Requirement: Option (a) Option (b) Option (c) Earned doctorate in-field Fifty-four (54) graduate semester hours of coursework in the teaching field. (Accepted only when fifty-four (54) graduate semester hours of coursework in the teaching field are unavailable at any accredited institution of higher education) Fifty-four (54 graduate semester hours of course-work in a combination of teaching field, related field, and/or education. Option (d) (Acceptable only when an instructor has two teaching assignments.) Thirty-six (36) graduate semester hours in a major teaching field with eighteen (18) hours in a second teaching area. Level IV-Group B Degree Requirement: Option (a) Specialist degree (minimum thirty graduate semester hours beyond the master's degree in a planned program) plus thirty (30) additional graduate semester hours. Option (b) Specialist degree (minimum of thirty (30) graduate semester hours beyond the master's degree in a planned program) plus the equivalent of thirty (30) additional graduate semester hours as stipulated in (c) below. In-field Requirement: Option (a) Option (b) Thirty-six (36) graduate semester hours in teaching field. (Acceptable only when thirty-six (36) graduate semester hours in teaching field are unavailable at an accredited institution of higher education). Thirty-six (36) graduate semester hours are a combination of the teaching field and/or related field; or, if unavailable, thirty-six (36) graduate semester hours in a combination of teaching field, related field, or education. 197

Option (c) Twenty-four (24) graduate semester hours in accordance with Option (a) or (b) above plus the equivalent of thirty (30) graduate semester hours of corporate or other external formal training as determined below: The (30) graduate semester hours equivalent will be determined for each program area by a program standards committee appointed by the chancellor and composed of two technical deans of instruction, two instructors in each program area. The standards committee will revise the equivalent experience criteria on a three year cycle. Work Requirement: Three years of successful full-time experience as a practitioner in the vocational field and successful completion of an approved occupational examination (e.g., NOCTI) within the first year of employment. Level IV-Group C Degree Requirement: Option (a) Specialist degree (minimum of thirty (30) graduate semester hours beyond the master's degree in a planned program). In-field Requirement: Option (a) Option (b) Option (c) Thirty-six (36) graduate semester hours in teaching field. (Acceptable only when thirty-six (36) graduate semester hours in the teaching field are unavailable at any accredited institution of higher education.) Thirty-six (36) graduate semester hours in combination of teaching field and/or related field; or, if unavailable, thirty-six (36) graduate semester hours in a combination of teaching field, related field, and/or education. Six (6) graduate semester hours in accordance with Options (a) or (b) above plus the equivalent of thirty (30) graduate semester hours of corporate or other external formal training as determined below: The thirty (30) graduate semester hours equivalent will be determined for each program area by a program standards committee appointed by the chancellor. 198

The standards committee will revise the equivalent experience criteria on a threeyear cycle as needed. Work Requirement: Six (6) years of successful full-time experience as a master craftsman/journeyman in the vocational field with competency demonstrated through successful completion of an approved occupational examination (e. g., NOCTI) within the first year of employment. Level III-Group A Degree Requirement: Specialist degree (minimum of thirty (30) graduate semester hours beyond the master's degree in a planned program) plus thirty (30) additional graduate semester hours. In-field Requirement: Option (a) Option (b) Fifty-four (54) graduate semester hours in the teaching field. (Acceptable only when fifty-four (54) graduate semester hours in the teaching field is unavailable at any accredited institution of higher education.) Fifty-four (54) graduate semester hours in a combination of the teaching field and/or related field; or, if unavailable, thirty-six (36) graduate semester hours in a combination of teaching field, related field, and/or education. Option (c) (Acceptable only when an instructor has two teaching assignments.) Thirty-six (36) graduate semester hours in a major teaching field with eighteen (18) graduate semester hours in a second teaching area. Level III - Group B Degree Requirement: Option (a) Specialist degree (minimum of thirty (30) graduate semester hours beyond the master's degree in a planned program). 199

Option (b) Master's degree plus the equivalent of thirty (30) graduate semester hours equivalent as stipulated in (c) below. In-field Requirements: Option (a) Option (b) Option (c) Thirty-six (36) graduate semester hours in teaching field. (Acceptable only when thirty-six (36) graduate semester hours in the teaching field is unavailable at an accredited institution of higher education.) Thirty-six (36 graduate semester hours in a combination of the teaching field and/or related field; or, if unavailable, thirty-six (36) graduate semester hours in a combination of teaching field, related field, or education. Fifteen (15 graduate semester hours in accordance with Options (a) or (b) above plus the equivalent of fifteen (15) graduate hours of corporate or other external formal training as determined below: The fifteen (15) graduate semester hours equivalent will be determined for each program areas by a program standards committee appointed by the chancellor. The standards committee will revise the equivalent experience criteria on a three-year cycle. Work Requirement: Three years of successful full-time experience as a practitioner in the vocational field and successful completion of an approved occupational examination (e.g., NOCTI) within the first year of employment. Level III-Group C Degree Requirement: Option (a) Option (b) Master's Degree Baccalaureate degree plus the equivalent of thirty (30) additional graduate semester hours as stipulated in (c) below. In-field Requirement: 200

Option (a) Option (b) Option (c) Eighteen (18) graduate semester hours in teaching field. (Acceptable only when eighteen (18) graduate semester hours in the teaching field are unavailable at an accredited institution of higher education.) Eighteen (18) graduate semester hours in a combination of the teaching field and/or related field; or, if unavailable, eighteen (18) graduate semester hours in a combination of teaching field, related field, or education. The equivalent of thirty (30) graduate semester hours of corporate or other external formal training will be determined for each program area by a program standards committee appointed by the chancellor. The standards committee will revise the equivalent experience criteria on a three-year cycle. Work Requirement: Six (6) years of successful full-time experience as a practitioner in the vocational field and successful completion of an approved occupational examination (e. g., NOCTI) within the first year of employment. Level II-Group A Degree Requirement: Specialist degree (minimum of master's degree plus thirty (30) additional graduate semester hours in a planned program. In-field Requirement: Option (a) Option (b) Thirty-six (36) graduate semester hours in the teaching field. (Acceptable only when thirty-six (36) graduate semester hours in the teaching field are unavailable at an accredited institution of higher education.) Thirty-six (36) graduate semester hours in a combination of the teaching field and/or related field; or, if unavailable, thirty-six (36) graduate semester hours in a combination of teaching field, related field, or education. Option (c) (Acceptable only when an instructor has two teaching assignments.) Eighteen (18) graduate semester hours in a major teaching field with eighteen (18) graduate semester hours in a second teaching area. 201

Level II-Group B Degree Requirement: Option (a) Option (b) Master's Degree Baccalaureate degree plus the equivalent of thirty (30) graduate semester hours as stipulated in (c) below. In-field Requirement: Option (a) Option (b) Option (c) Eighteen (18) graduate semester hours in the teaching field. (Acceptable only when eighteen (18) semester hours in the teaching field is unavailable at any accredited institution of higher education.) Eighteen (18) graduate semester hours in a combination of teaching field and/or related field; or, if unavailable, eighteen (18) graduate semester hours in a combination of teaching field, related field, or education. The equivalent of thirty (30) graduate semester hours of corporate or other external formal training will be determined for each program area by a program standards committee appointed by the chancellor. The standards committee will revise the equivalent experience criteria on a three-year cycle. Work Requirement: Three (3) years of successful full-time experience as a practitioner in the vocational field and successful completion of an approved occupational examination (e. g., NOCTI) within the first year of employment. 202

Level II-Group C Degree Requirement: Option (a) Baccalaureate Degree In-field Requirement: Twenty-seven (27) semester hours in the teaching field or related field. Work Requirement: Six (6) years of successful full-time experience as a practitioner in the vocational field with competency demonstrated through successful completion of an approved occupational examination (e.g., NOCTI) within the first year of employment. Level I-Group A Degree Requirement: Option (a) Option (b) Master's Degree (Acceptable only for creative and applied arts and occupational programs.) Baccalaureate degree plus in-field requirements in (c) below. In-field Requirement: Option (a) Option (b) Eighteen graduate semester hours in the teaching field. (Acceptable only when eighteen (18) graduate semester hours in the teaching field are unavailable at any accredited institution of higher education.) Eighteen 18 graduate semester hours in a combination of teaching field and/or related field; or, if unavailable, eighteen (18) graduate semester hours in a combination of teaching field, related field, or education. 203

Option (c) (Acceptable only for (b) above.) Bachelor's degree with twentyseven (27) semester hours in the teaching field, documented professional competency, and three (3) years full-time experience in the occupational area. Level I-Group B Degree Requirement: Bachelor's Degree In-field Requirement: Option (a) Option (b) program. Twenty-seven (27) semester hours in the teaching field. Specialized coursework equivalent to the junior or technical college Work Requirement: Three years of successful full-time experience as a practitioner in the occupational, technical, or vocational field. Level I-Group C Degree Requirement: Associate degree or equivalent (at least sixty (60) semester hours in a planned program including associate degree core). In-field Requirement: Specialized coursework equivalent to the junior or technical College program. 204

Work Requirement: Six (6) years of successful full-time experience as a practitioner in the vocational field with competency demonstrated through successful completion of an approved occupational examination (e.g., NOCTI) within the first two years of employment. Level 0-Group A (Instructors using these minimum requirements may only teach basic computation and communication skills in diploma or certificate programs, adult basic education courses below the collegiate level, or remedial courses.) Degree Requirement: Bachelor's Degree In-field Requirement: Twenty-seven (27) semester hours in the teaching field. Level 0-Group B Degree Requirement: Associate Degree In-field Requirement: Major in assigned teaching area. 205

Work Requirement: Three (3) years successful full-time experience as a practitioner in the occupational or technical field. Level 0-Group C Degree Requirement: Associate degree or equivalent (at least sixty (60) semester hours in a planned program including associate degree core.) In-field Requirement: Specialize coursework equivalent to the junior or technical College program. Work Requirement: Three (3) years successful full-time experience as a practitioner in the occupational or technical field. 206

COMPENSATION FOR TWO-YEAR COLLEGE PERSONNEL Policy Name: Compensation for Two-Year College Personnel Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Personnel employed at J. F. Drake State Technical College will be paid according to salary schedules adopted by the State Board of Education. Personnel covered by these schedules must meet the qualifications and standards set by the State Board of Education. Individual schedules have been set for the following classifications of employees: A. Presidents - Salary Schedule A B. Deans and Business Officers - Salary Schedule B C. Professional personnel not included in other schedules - Salary Schedule C D. Instructors, librarians, and counselors - Salary Schedule D E. Technical and support personnel not included in other schedules - Salary Schedule E F. Support personnel working (20) or more but less than forty (40) hours per week - Salary Schedule H Temporary personnel, support personnel, and adjunct instructors working less than twenty (20) hours per week will be compensated from local salary schedules. 207

INSTRUCTOR QUALIFICATIONS FOR SALARY RANKS Policy Name: Instructor Qualifications for Salary Ranks Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Each person paid from approved salary schedules must qualify for appropriate salary ranks according to standards established by the State Board of Education. 208

SALARY SCHEDULE EXCEPTIONS Policy Name: Salary Schedule Exceptions Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: All salary schedule exceptions are approved by the Chancellor. 209

PLACEMENT OF CURRENT SALARY SCHEDULES Policy Name: Placement of Current Salary Schedules Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Current year salary schedules adopted by the State Board of Education will be placed in the current policy manual of J. F. Drake State Technical College under the direction and control of the State Board of Education. 210

EXTRA DUTY PAY Policy Name: Extra Duty Pay Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The President of J. F. Drake State Technical College designates a chairperson of a department or division having three or more full-time faculty members, with the department chairperson being counted as one of the three. A salary supplement of Two Hundred Dollars ($200.00) per month will be paid to department or division chairpersons. The President of J. F. Drake State Technical College having at least one full-time professional staff member in the library has designated one full-time professional staff member as head librarian. Only one person can be designated as head librarian at any institution. A salary supplement of One Thousand Dollars ($1,000.00) annually shall be paid to that person. 211

RETIREMENT SYSTEM Policy Name: Retirement System Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Generally, full-time employees of two-year postsecondary educational institutions are members of the Teachers' Retirement System of Alabama. See the local College business office for details. Payroll deductions for retirement will be made as required by law. (16-25-1 (3)) 212

EVALUATION OF PERSONNEL Policy Name: Evaluation of Personnel Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: President The State Board of Education, with assistance from the Chancellor, will continually evaluate the performance of the president and interim president of J. F. Drake State Technical College. Such evaluations will be reviewed on a regular basis, as determined by the State Board of Education and the Chancellor. In the event that the President's appointment is to be discontinued the President will be given a minimum of sixty (60) day notice. Faculty and Staff The President is responsible for the development and implementation of an evaluation system whereby all instructors and other employees at the institution are evaluated at least annually. Individual written evaluation records are maintained for all employees. 213

INSTRUCTOR LOAD AND HOURS Policy Name: Instructor Load and Hours Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The duties of an instructor will be determined by the President, with the understanding that good professional judgment will be exercised. The number of preparations, the number of students taught, and the number of contact hours should be considered in determining instructor loads. No distinction is made between day, extended day, weekend, evening, and off-campus programs. Personnel will be employed to provide education for those enrolled, regardless of the day and time of day. The normal teaching load for a full-time instructor will be 15-16 credit hours per term, the equivalent, as determined by the President. The maximum teaching load for a full-time instructor will be 16 credit hours per term. Equivalent credit hours will be determined by the President in accordance with guidelines established by the Chancellor for courses including more contact hours per week than credit hours per term. Examples include studio courses, and laboratory, clinical and shop classes. The maximum number of contact hours that an instructor will be assigned per week is 30 hours. The President will determine equivalent credit hours for nonteaching assignments. 214

INSTRUCTOR, LIBRARIAN, AND COUNSELOR HOURS Policy Name: Instructor, Librarian, and Counselor Hours Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The normal work week of a full-time instructor, librarian, or counselor is a minimum of 35 clock hours, exclusive of lunch and other regularly scheduled breaks. This does not mean that each instructor is to be on duty seven hours per day, but it does mean that each instructor is to have a regular schedule of instruction, student counseling, and preparation. 215

INSTRUCTOR OVERLOAD Policy Name: Instructor Overload Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: A full-time instructor may be employed to teach a maximum of one additional five credit hour course per term for pay, if approved by the president. A full-time instructor at J. F. Drake State Technical College may be employed to teach a maximum of 15 additional contact hours per week for pay if approved by the president. The overload course must be taught outside the normal 35 hour work week of the instructor, and the pay will be at the prevailing part-time salary rate at J. F. Drake State Technical College. Overloads with pay will be approved only for instructors who teach at least the minimum fulltime load (or equivalent as determined by the president). Proposed faculty overloads not in accordance with these standards must be approved by the Chancellor. 216

DUTY DAYS AND HOLIDAYS -- SALARY SCHEDULES A, B, C, E Policy Name: Duty Days and Holidays-Salary Schedules A, B, C, E Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The normal work week for non-instructional personnel employed by J. F. Drake State Technical College is forty (40) hours. Days that the College is officially open are duty days for all full-time, non-instructional employees of the College. J. F. Drake State Technical College is opened Monday through Friday of each week, and on such other days and at such other times as deemed necessary by the President of the College. Employees are allowed the following official holidays on which days the College is closed: New Year's Day Martin Luther King/Robert E. Lee Birthday Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day In addition, the President of the College will designate five other days on which the institution will be closed in the official, approved calendar of the institution. 217

DUTY DAYS: INSTRUCTORS LIBRARIANS, AND COUNSELORS --SALARY SCHEDULE D Policy Name: Duty Days: Instructors, Librarians, and Counselors-Salary Schedule D Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Full-time instructors, librarians, and counselors employed on a nine-month contract (fall, winter, spring) work a minimum of 175 days. Full-time instructors, librarians, and counselors employed on a twelve-month contract work a minimum of 229 days. Those employed full-time for the summer work a minimum of 54 days. 218

LEAVES WITH PAY Policy Name: Leaves with Pay Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: A leave year earning, accrual, and use of leave by College employees is September 1 through August 31. 219

ANNUAL LEAVE Policy Name: Annual Leave Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Employees eligible to accrue annual leave are those compensated from Salary Schedules A, B, C, E, and H (prorated). Employees compensated from Salary Schedule H receive annual leave under the same terms and conditions as other eligible employees, except a "day" of annual leave is as follows: four (4) hours for employees compensated from Schedule H-20, five (5) hours for employees compensated from Schedule H-25, six (6) hours for employees compensated from Schedule H-30, and seven (7) hours for employees compensated from Schedule H-35. The official table for determining annual leave accrual is as follows based on service reported by the Alabama Retirement System: Years of Experience Annual Leave Earned 0-4 1.0 day per month 5-9 1.25 days per month 10-14 1.50 days per month 15-19 1.75 days per month 20-above 2.00 days per month A maximum of 60 days of annual leave may be accrued and carried forward into each September. Earned annual leave may be taken at appropriate times as approved in advance by the President or designee. Annual leave may exceed 60 days during a year; however, annual leave exceeding 60 days earned but not taken by September 1 is forfeited. 220

COURT ATTENDANCE Policy Name: Court Attendance Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Full-time employees of J. F. Drake State Technical College who are required by a court to attend such court in the capacity of jurors or witnesses under subpoena will be granted special leave with pay to attend such court. 221

EMERGENCY LEAVE Policy Name: Emergency Leave Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: A maximum of three days (3) of emergency leave with pay is granted to any full-time employee compensated from Salary Schedules A, B, C, and E during any leave year if, in the judgement of the President, it is essential that the employee be absent. Emergency leave with pay is noncumulative. Support personnel on Salary Schedule H is granted a maximum of three days of emergency leave as above with a "day" defined as four (4) hours for persons paid from Salary Schedule H- 20, five (5) hours for persons paid from Salary Schedule H-25, six (6) hours for persons paid from Salary Schedule H-30, and seven (7) hours for persons paid from Salary Schedule H-35. Emergency leave will not be paid on termination or resignation of employment. 222

MILITARY LEAVE Policy Name: Military Leave Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: All full-time employees are eligible for paid military leave of up to twenty-one (21) days per calendar year in the event of being called to active duty. During the period of paid military leave, the respective employee shall continue to accrue all employment benefits, including sick and annual or personal leave, as well as paid medical insurance benefits. Once available paid military leave is exhausted, the employee may take available annual or personal leave and continue to receive all employment benefits. 223

PERSONAL LEAVE Policy Name: Personal Leave Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Personnel Employed on Salary Schedules A, B, C, E, and H Up to two (2) days of personal leave with pay will be granted to each full-time employee on the above salary schedules during any leave year. Up to two days per year of personal leave is extended to all support personnel on Salary Schedule H as above, with a "day" defined as four (4) hours for persons paid from Salary Schedule H-20, five (5) hours for persons paid from Salary H-20, five (5) hours for persons paid from Salary Schedule H-25, six (6) hours for persons paid from Salary Schedule H-30, and seven (7) hours for persons paid from Salary Schedule H-35. Personal leave is noncumulative. A reason for personal leave is not required. However, personal leave with pay shall be requested prior to its occurrence. Personal leave will not be paid on resignation or termination of employment. Personnel Employed on Salary Schedule D Up to five (5) days of personal leave with pay will be granted to each full-time employee on the above salary schedule during any leave year. Personal leave is noncumulative. A reason for personal leave is not required. However, personal leave with pay shall be requested prior to its occurrence. Personal leave will not be paid on resignation or termination of employment. 224

PROFESSIONAL LEAVE Policy Name: Professional Leave Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Professional leave with pay may be granted to any full-time employee when federal or other non-institutional funds are available for such purposes. A person granted a leave with pay must return to the institution for a minimum period of two years or repay the monies received while on leave. The tenure status of persons on professional leave will not be affected. Professional leave will be granted only on written request from the President and approval by the Chancellor. 225

SICK LEAVE Policy Name: Sick Leave Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Each full-time College employee will earn one day of sick leave per month of employment. The maximum accumulated sick leave is authorized pursuant to Section 16-1-18.1, Code of Alabama of 1975, as amended. Any unused balance of sick leave accumulated at the end of the leave year will be carried forward to the next succeeding year until a maximum allowable days of sick leave is accumulated. The current maximum is 220 days. 226

SICK LEAVE BANK Policy Name: Sick Leave Bank Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: J. F. Drake State Technical College under the direction and control of the State Board of Education has established a sick leave bank in conformance with regulations and guidelines for operation promulgated by the Chancellor. For purposes of a sick leave bank, the term "catastrophic illness" is defined as: any illness or injury so certified by a licensed physician which causes the employee to be absent from work for an extended period of time (See Appendix C). 227

TRANSFER OF SICK LEAVE Policy Name: Transfer of Sick Leave Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Sick leave earned while employed by a local Alabama public school system, higher education public institutions in Alabama, or the Alabama Department of Postsecondary Education may be transferred into a two-year College upon employment. The transfer of sick leave is limited to the number of days authorized by statute for two-year postsecondary education institutions, which is currently 220 days. Sick Leave Definitions Sick Leave is defined as the absence from regular duty by an employee for one of the following reasons: a. Personal illness; b. Routine physical examinations, dental appointment, eye examinations, etc; c. Bodily injury which incapacitates the employee; d. Attendance on an ill member of the immediate family (husband, wife, father, mother, son, daughter, brother, sister) of the employee or on a person standing in loco parentis; e. Death of a member of the family of the employee (husband, wife, father, mother, son, daughter, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-inlaw, brother-in-law, sister-in-law, nephew, niece, granddaughter, grandson, grandfather, grandmother, aunt, uncle); f. Illness or death of an individual not legally related to but having a unique relationship with the employee. (Where unusually strong personal ties exist due to an employee's having been supported or educated by a person, or some relationship other than those listed, this relationship may be recognized for leave purposes.); g. Persons on maternity leave will be paid for earned sick leave on request. 228

Absences Due to Illness After five (5) days of absence due to illness, within a thirty (30) calendar-day period, the President or designee will require that an employee furnish a medical certificate by a qualified physician acceptable to the institution. This is to be done at the expense of the employee. 229

PAID ABSENCES DUE TO JOB-RELATED INJURIES Policy Name: Paid Absences Due to Job-Related Injuries Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The President of J. F. Drake State Technical College is authorized to approve payment of salaries for up to thirty (30) work days for absences arising from job-related injuries to College employees without requiring the employees to use accrued sick leave days. Such payment is made in conformance with regulations and guidelines promulgated by the chancellor. 230

LEAVES WITHOUT PAY Policy Name: Leaves without Pay Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Maternity Leave A full-time employee of J. F. Drake State Technical College will be granted up to a maximum of one year of maternity leave without pay. Persons on maternity leave without pay resulting from pregnancy will be paid for earned sick leave on request. A person who resigns instead of taking maternity leave cannot be paid for accumulated sick leave. Persons taking maternity leave to stay home with adopted children will not be paid for earned sick leave. Leave earnings will continue for the period covered by maternity leave payments. The tenure status of persons on maternity leave will not be affected. Personal Leave The chancellor may grant up to one year of personal leave without pay to a full-time employee on the written request of the president to the chancellor. Such request states that the leave without pay will not hamper the normal routine operation of the College. The tenure status of persons on personal leave without pay will not be affected. Professional Leave Up to a maximum of one year of professional leave without pay will be granted to a full-time tenured faculty of J. F. Drake State Technical College upon approval by the chancellor if, in the judgment of the president, the purposes of the institution and the objectives of the department are not hampered by the absence. Other full-time employees may be granted professional leave, without pay, for a period not to exceed one year upon approval by the chancellor if, in the judgment of the President, the purposes of the institution and objectives of the department are not hampered by such leave without pay. 231

Professional leave will be granted only on written request from the president and approval of the Chancellor. Family and Medical Leave Act Leave The Family and Medical Leave Act (FMLA) of 1993 was passed by Congress to balance demands of the work place with needs of families, promote stability and economic security of families, and promote national interests in preserving family integrity; minimize the potential for employment discrimination on the basis of gender by ensuring generally that leave is available for eligible medical reasons (including maternity-related disability) and for compelling family reasons; and promote the goal of equal opportunity for women and men. The State Board of Education and J. F. Drake State Technical College under its direction and control shall comply with the requirements of the FMLA. This institution shall administer the FMLA in conformance with regulations and guidelines promulgated by the Chancellor. Emergency Leave Leave for emergency reasons will be granted without pay for up to a maximum of one year on written recommendation by the President and approval by the Chancellor. The tenure status of persons on emergency leave without pay will not be affected. 232

PROFESSIONAL DEVELOPMENT OPPORTUNITIES Policy Name: Professional Development Opportunities Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Full-time personnel employed by J. F. Drake State Technical College will be granted professional and/or vocational leave with pay for up to ten (10) days per year upon approval by the president of the institution. Professional and/or vocational leave with pay for more than ten (10) days per year will be granted upon written request of the president and approval of the Chancellor. 233

TUITION ASSISTANCE Policy Name: Tuition Assistance Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Full-time employees of J. F. Drake State Technical College and their dependents are eligible for tuition assistance. This assistance is available for courses taught by J. F. Drake State Technical College under the direction and control of the State Board of Education. Definitions, eligibility requirements, and procedures for implementing such tuition assistance shall be set out in guidelines issued by the Chancellor. 234

DRUG-FREE WORKPLACE Policy Name: Drug-Free Workplace Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: In compliance with the provisions of the federal Drug-Free Workplace Act of 1988, and the Drug Free Scholar and Communities Act of 1989, J. F. Drake State Technical College under the direction and control of the State Board of Education will take such steps as are necessary in order to provide a drug-free environment in accordance with these Acts. 235

FAIR LABOR STANDARDS ACT COMPLIANCE Policy Name: Fair Labor Standards Act Compliance Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The State Board of Education and J. F. Drake State Technical College under its direction and control is in compliance with the applicable provisions of the Fair Labor Standards Act. Administration of the FLSA will be in conformance with regulations and guidelines issued by the Chancellor. 236

CONFLICT OF INTEREST Policy Name: Conflict of Interest Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Honesty and professional integrity are expected of all employees. It would be a serious violation of this trust if the interests of J. F. Drake State Technical College under the direction and control of the State Board of Education were to be disregarded in the course of performing professional duties. The use of official position and influence to further personal gain or that of families or associates is unacceptable behavior. All College employees have the right to acquire and retain status of a professional, personal, or economic nature. In a community as diverse and complex as the J. F. Drake State Technical College comprises, there is always the possibility that the pursuit of individual interest may result in a conflict with those of the College. This places an important responsibility on faculty and staff to recognize potential conflicts and prevent them. It is not expected that every employee will have a complete and current knowledge of the laws and regulations that apply to conflict of interest. However, all persons, particularly those with significant exposure to potential conflict of interest situations, should develop a sensitivity to this issue and seek guidance when appropriate. 237

PERSONNEL RECORD INFORMATION Policy Name: Personnel Record Information Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The President of J. F. Drake State Technical College has designated the Human Resources Director as the custodian of personnel records of the faculty and staff and the records of applicants seeking employment at the College. Anyone wishing to inspect the contents of a personnel file or applicant record may do so when the custodian of the records is available upon written request to the President. Anyone desiring to photograph personnel or applicant records may do so under the direction of the custodian. The custodian may establish a charge for this service. Anyone desiring photocopies of personnel or applicant records may request this of the custodian. The custodian may establish a charge for this service. Applicant and search records for positions at the College are designated as confidential by the president if, in the opinion of the president, public access to such records would have a "chilling" effect on the ability of the College to attract qualified applicants. All letters and documents and other material of any kind or character which relate to or are germane to employee performance, including, but not limited to, all performance evaluations and records of conferences related to performance, are designated as limited-access employee records and are confidential. Such material shall be open to inspection only by the employee or by officials of J. F. Drake State Technical College who are responsible for supervision of the employee. Except as required for use by the president in the discharge of official responsibilities, the custodian of limited access records shall release information from such records only upon authorization, in writing, from the employee or the president, or upon order of a court of competent jurisdiction. 238

RESIGNATIONS Policy Name: Resignations Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: All instructional personnel are requested to give written notice of resignation at least 30 calendar days prior to the beginning of a term. Each instructional staff member is to complete all instructional duties and be cleared by the president or designee for any term started, except by mutual written agreement by both parties. All other personnel will give written notice of resignation at least 30 calendar days prior to the effective date of resignation, except by mutual written agreement of the president or designee and employee. 239

ABANDONMENT OF POSITION Policy Name: Abandonment of Position Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: All absences from work are to be approved in accordance with procedures established by J. F. Drake State Technical College. Any employee, who is absent from work without approved leave or without appropriate notification to his or her supervisor, will forfeit compensation and be subject to disciplinary action. Any employee who is absent from work for three (3) consecutive workdays without approval will be considered to have abandoned the position and to have resigned from J. F. Drake State Technical College. 240

FAIR DISMISSAL ACT PROCEDURE Policy Name: Fair Dismissal Act Procedure Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: 1. Definitions 1.1. J. F. Drake State Technical College 1.2. Employees. All persons employed on a full-time basis by the President of an institution. The term employees also includes persons employed by the President of an institution on a full-time basis who are adult bus drivers, and further includes other fulltime employees whose duties require twenty (20) or more hours in each normal working week of the school term, institution holidays excluded. Substitute teachers and substitute workers are excluded from the term employees. 1.3. President. President shall mean the administrative head of an institution, regardless of the title actually held. 1.4. Service. Service of any notice required hereunder shall be deemed completed on the date of receipt. 1.5. Time. In computing any period of time prescribed under these regulations, the day of the act or event from which the designated period of time begins to run shall not be included. The last day of the period computed shall be included unless it is a Saturday, Sunday, legal holiday (recognized by the institution), or institutional holiday, in which event the period shall run until the end of the next day which is not a Saturday, Sunday, legal holiday, or institutional holiday. 2. Probationary Period 2.1. All employees as defined in subsection 1.2 of these regulations shall be deemed employed on a probationary status for a period of three (3) years from the date of his or her initial employment. 241

2.2. During said probationary period, the employing authority shall cause the employee's performance to be evaluated. 2.3. At any time during such employee's probationary period, the employing authority may remove an employee by furnishing said employee written notification at least fifteen (15) calendar days prior to the effective date of termination. 2.4. If a probationary employee under contract is terminated within the period of a contract, the employee is entitled to be given cause and the opportunity for a hearing under these procedures adopted by the State Board of Education. Employment agreements shall be offered for either three (3), nine (9), or twelve (12) months. If fifteen (15) calendar days prior to the end of the contract period, the person is not notified in writing that his or her services will no longer be required, he/she shall be offered another employment agreement for the same length as the prior contract unless otherwise agreed to by the President and the employee. 3. Non-probationary Status Upon the completion by the employee of said probationary period, said employee shall be deemed employed on a non-probationary status, and said employee s employment shall thereafter not be terminated except for failure to perform his or her duties in a satisfactory manner, incompetency, neglect of duty, insubordination, immorality, justifiable decrease in jobs in the institution, or other good and just causes; provided, however, such termination of employment shall not be made for political or personal reasons on the part of the President of the institution. 4. Termination of Employment An employee on non probationary status may be terminated only in the following manner: 4.1. The President shall give written notice of the intent to terminate which must include: 4.1.1. A statement indicating the reasons for the proposed termination. 4.1.2. A short and plain statement of the facts showing that the termination is based on one or more of the reasons listed in 3. above. 4.1.3. The time and place for the pre-termination conference which must be conducted no less than twenty (20) days and no more than thirty (30) days after receipt of notice by the employee. 4.1.4. Statement that, if the pre-termination conference is desired, the employee must file a written request within fifteen (15) days of receipt of notice. 242

4.2. Notice to the employee may be served by personal service, United States Postal Service Registered or Certified mail to the employee s last known address, or by private mail carrier for overnight delivery with signature required to the employee s last known address. 4.3. During the pre-termination conference, which shall be public or private at the discretion of the employee, the employee, or the employee s representative, shall be afforded the opportunity to speak to the President on matters relevant to the termination. The employee has the right to counsel and to have a court reporter record his or her statement, both at the expense of the employee. 5. Notice of Termination: Right to Hearing Regardless of whether the employee elects to have a conference, within ten (10) days of the President s decision, the employee must be given written notice of the action and the right to appeal the action by filing a written notice of contest with the President within fifteen (15) days of receipt of the notice. Said notice shall be served by personal service, United States Postal Service Registered or Certified mail, or by private mail carrier for overnight delivery, signature required. If the employee does not timely file a notice of contest, the President s decision shall be final. The President may suspend an employee with pay if the action is taken. This section, however, does not mandate pay in cases involving moral turpitude. If such charges are found to be unfounded, pay would be reinstated. Termination may not be effected until the time for filing notice of contest has expired and, if notice of contest is filed, not until the hearing officer has issued an opinion. 6. Process to Contest Termination 6.1. Hearing Officer Selection. Within seven(7) days of a timely filed notice of contest, the parties may either mutually agree upon a person to hear the employee s contest or submit a joint request for a panel of arbitrators to the Federal Mediation and Conciliation Services Office of Arbitration Services (FMCS). The joint request must specify that the parties prefer a hearing officer who is experienced in employment law. FMCS will submit to each party an identical list of names of persons chosen to serve as a hearing officer in such matters. Each party shall have ten (10) days from the date of receipt of the list to strike any name to which it objects, number the remaining names in the order of preference, and return the list to FMCS. If a party does not return the list on a timely basis, all persons on the list are deemed acceptable. From among the persons who have been approved on both lists, and in accordance with the designated order of mutual preference, FMCS will select a hearing officer. If the parties fail to agree upon any of the persons named, if those named decline, or if for any reason the appointment cannot be made from the submitted lists, FMCS will make the appointment from among other members of the panel. Within seven (7) days of receipt of the notice of contest, the institution must forward the notice of contest information form to the State Department of Education. 243

6.2. Hearing Process Upon selection, the hearing officer shall immediately give notice of the date and time of the hearing, not less than thirty (30) nor more than sixty (60) days following the hearing officer s appointment. The parties may agree to the location of the hearing or, if they cannot agree, the hearing officer will determine a place within the jurisdiction of the institution. No less than thirty (30) days before the hearing, the parties shall submit to the hearing officer, with a copy to the opposing party, documents supportive of the action (or in the case of the employee, in contravention to), as well as a list of witnesses to be called at the hearing. The documentary submissions and witness list may be amended at any time prior to five (5) days before the hearing. 6.3. Hearing Officer Authority 6.3.1 The hearing officer shall have the power to administer oaths and compel the attendance of witnesses and production of relevant documents or information. If requested, the hearing officer shall issue subpoenas for witnesses to testify at the hearing, under oath. The hearing officer will conduct a de novo hearing and render a decision based on the evidence and/or information submitted to the hearing officer. The hearing officer shall determine which of the following actions should be taken: 6.3.1.1 Termination of the employee. 6.3.1.2 Suspension of the employee with or without pay. 6.3.1.3 Reprimand. 6.3.1.4 Other disciplinary action. 6.3.1.5 No action against the employee. 6.3.2. The hearing officer shall render a written decision with findings of fact and conclusions of law within thirty (30) days after the hearing. Expenses of the hearing officer shall be borne by the State Department of Education. 6.4. Appeal of Hearing Officer s Decision All appeals of a final decision of the hearing officer will rest with the Alabama Court of Civil Appeals. An appeal by either party shall be perfected by filing a written notice of appeal with the Clerk of the Court of Civil Appeals within twenty-one (21) days after the receipt of the hearing officer s final written decision. Failure to file a timely notice of appeal shall render the decision of the hearing officer final, in which case the institution shall take possession of the record of the hearing and shall maintain the record for three (3) years. The Court of Civil Appeals shall have the discretion to refuse to hear appeals of the hearing officer s final decision. Review is not a matter of right but is rather a matter of judicial discretion, and an appeal may only be granted when the Court determines there are special and important reasons for granting the appeal. Within thirty (30) days after an appeal is granted, the hearing officer will transmit the record to the Clerk with 244

the appealing party bearing the costs associated with the preparation and transmission of the record and transcript of the hearing. The decision of the hearing officer shall be affirmed on appeal unless the Court of Civil Appeals finds the decision arbitrary and capricious, in which case the court may order another hearing. 7. Transfer 7.1. The employing President shall have the authority to transfer employees from one position at the institution to another; however, such transfer shall be based upon the good and just cause needs of the institution, and shall not be for political or personal reasons on the part of the President and shall be without loss of status of the employee. 7.2. Notice of Transfer: Right to Hearing. If the employing President determines that a probationary or non probationary employee is to be transferred, the employee shall be served notice of the action within ten (10) days of the decision by personal service, United States Postal Service Registered or Certified mail to the employee s last known address, or by private mail carrier for overnight delivery, signature required, to the employee s last known address. Notice shall be in writing and will inform the employee of the right to contest the action by filing a written notice of contest with the President within fifteen (15) days of receipt of the President s notice. The transfer will not be effected until the time for filing notice of contest has expired and, if notice of contest is filed, not until the hearing officer has approved the transfer. If the contest is not timely filed, the President s decision will be final. 7.3 Process to Contest Transfer. If notice of contest is timely filed, the hearing officer shall be selected as indicated in 6.1. above. Upon selection, the hearing officer will give notice of the date and time for hearing, no less than thirty (30) days and no more than sixty (60) days following the appointment of the hearing officer. The parties may agree to the location of the hearing or, if they cannot agree, the hearing officer will determine a location within the jurisdiction of the institution. No less than thirty (30) days before the hearing, the parties must submit to the hearing officer, with a copy to the opposing party, documents supportive of (or in the employee s case, in contravention to) the transfer, as well as a list of witnesses to be called at the hearing. The documentary submissions and witness list may be amended at any time prior to five (5) days before the hearing. The hearing officer shall have the power to administer oaths and issue subpoenas to compel the attendance of witnesses and the production of relevant evidence or information. If requested, the hearing officer shall issue subpoenas for witnesses to testify at the hearing under oath. The hearing officer shall conduct a de novo hearing and render a decision based upon the evidence and/or information submitted to the hearing officer. The hearing officer shall determine whether the evidence was insufficient for the President to take action, whether the action was taken for political or personal reasons, or whether such action was arbitrarily unjust. The hearing officer shall render a written decision, with findings of fact and conclusions of law, within thirty (30) days after the 245

hearing. The decision of the hearing officer shall be final. Expenses of the hearing officer are to be borne by the State Department of Education. 8. Suspension for More Than Seven Days Without Pay (Long-Term Suspension) 8.1 A non probationary employee may be suspended for more than seven (7) days without pay for just cause and the decision must not be made for political or personal reasons. The President must give written notice of the intent to impose a long-term suspension to the employee which must include: 8.1.1 The reasons for the proposed suspension; 8.1.2 A short and plain statement of the facts showing that the suspension is for just cause; 8.1.3 The time and place for the pre-suspension conference which must be conducted no less than twenty (20) days and no more than thirty (30) days after receipt of notice by the employee. 8.1.4 Statement that, if the pre- suspension conference is desired, the employee must file a written request within fifteen (15) days of receipt of notice. 8.1.5 During the pre-suspension conference, which shall be public or private at the employee s discretion, the employee, or the employee s representative, shall be afforded the opportunity to speak to the President on matters relevant to the suspension. The employee has the right to counsel and to have a court reporter record his or her statement, both at the expense of the employee. 8.2. Notice of Long-Term Suspension: Right to Hearing Regardless of whether the employee elects to have a conference, within ten (10) days of the President s decision, the employee must be given written notice of the action and the right to appeal as provided in 5. above. 8.3. Process to Contest a Long-Term Suspension 8.3.1. Hearing Officer Selection. If notice of contest is timely filed (as provided in 5. above), the hearing officer shall be selected as provided in 6.1. above. 8.3.2. Hearing Process. Upon selection, the hearing officer shall immediately give notice of the date of the hearing as provided in 6.1. above. 8.3.3. Hearing Officer Authority. The hearing officer shall have authority and powers indicated in 6.3. above and shall determine which of the following actions should be taken: 8.3.3.1. Suspension of the employee, with or without pay. 246

8.3.3.2. Reprimand. 8.3.3.3. Other disciplinary action. 8.3.3.4. No action. 8.3.4. The hearing officer shall render a written decision with findings of fact and conclusions of law within thirty (30) days after the hearing. Expenses of the hearing officer shall be borne by the State Department of Education. 8.4. Appeal of Hearing Officer s Decision All appeals of a final decision of the hearing officer will be conducted as provided in 6.4. above. 9. Other Disciplinary Action 9.1. A non probationary employee may be suspended for seven (7) days or less without pay, or suspended for any period of time with pay, or reprimanded or censured for just cause, but shall not be made for political or personal reasons. The President must give written notice of intent to impose disciplinary action to the employee which must include: 9.1.1. The reasons for the proposed disciplinary action. 9.1.2. A short and plain statement of the facts showing that the disciplinary action is taken for just cause. 9.1.3. The time and place for the President s conference on the proposed disciplinary action which shall be held no less than twenty (20) days and no more than thirty (30) days after receipt of notice by the employee. 9.1.4. Statement that, if the pre-disciplinary conference is desired, the employee must file a written request with the President within fifteen (15) days after receipt of the notice. 9.1.5. The pre- disciplinary conference shall be conducted as provided in 8.1.5. above. 9.2. Notice of Disciplinary Action Right to Hearing. Regardless of whether or not the employee elects to have a conference, within ten (10) days of the President s decision, the employee must be given notice of the action and the right to appeal as indicated in 5. above. 9.3. Process to Contest Disciplinary Action 247

9.31 Hearing Officer Selection If notice is timely filed (as provided in 5. above), the hearing officer shall be selected as provided in 6.1. above. 9.32 Hearing Officer Authority Upon selection, the hearing officer will set the date for submission of written materials relevant to the action which is not less than thirty (30) nor more than sixty (60) days following the appointment of the hearing officer. Not less than thirty (30) days before the date of submission of written materials, the parties must submit information and/or other documents supportive of or in contravention to the action to the hearing officer with a copy to the opposing party. No later than the date of submission of written materials, the parties must submit written briefs on the factual and legal issues relevant to the action. The hearing officer will consider the case on the written submissions and render a written decision with findings of fact and conclusions of law within thirty (30) days after the deadline for submission of materials. The decision of the hearing officer is final. The expenses of the hearing officer are to be borne by the State Department of Education. 10. Direct Appeal by Employee Denied a Hearing 10.1. A non probationary employee who has been denied a hearing before the President and has been transferred, terminated, or suspended has the right to appeal directly to the Chief Administrative Law Judge of the Office of Administrative Hearings, Office of the Attorney General, for relief. The Administrative Law Judge will be appointed by the Chief Administrative Law Judge to address the issue raised in the appeal. The appeal must state facts sufficient to allow the judge to determine tentatively whether or not the President has complied with the Fair Dismissal Act statutes. The President may answer or deny in writing the facts set out in the appeal. If no denial is filed, the facts set out in the appeal will be taken as true. The judge shall review the employee s request and the President s answer or denial and determine, with or without a hearing, whether the President has complied with the statutes. Based upon the findings, the Administrative Law Judge may: 10.11 Order a hearing before the President. 10.12 Determine that the employee has been transferred, suspended, or dismissed in violation of the law and rescind the action taken by the President. 10.13 Sustain the action taken by the President. 10.2. The action of the Administrative Law Judge 248

Policies on Benefits Index Health Insurance... 250 Group Term Life Insurance... 251 Teachers Retirement System of Alabama... 252 Identification Guidelines... 253 Tax Deferred Annuity Programs... 254 Annuities... 255 249

HEALTH INSURANCE Policy Name: Health Insurance Effective Date: Spring 2007 Dated Reviewed & Revised: January 2011 The State Board of Education authorizes J. F. Drake State Technical College to offer employees the opportunity to participate in various types of supplementary payroll deductible insurance programs. Such programs are at the discretion of the College president and will be selected in accordance with local policy. According to the Code of Alabama 1975, Section 16-25A-1, any person who is employed full-time in any public institution of education within the State of Alabama and any person employed part-time by any public institution of education within the State of Alabama is eligible for health insurance. To be eligible for a full allocation, a teacher, counselor, librarian, administrator, or other professional employee must be full-time. A support worker must be employed at least twenty (20) hours per week (excluding bus drivers who are full-time by law). 250

GROUP TERM LIFE INSURANCE Policy Name: Group Term Life Insurance Effective Date: Spring 2007 Dated Reviewed & Revised: January 2011 Term life insurance plans are available to all full-time employees. Permanent part-time employees who work 20 hours or more per week may also participate. These plans, payable by the employee through payroll deduction, offer coverage for the employee and/or dependents at reasonable rates. Details on rates, forms for enrollment, change of beneficiary, etc. are available in the Business Office. 251

TEACHERS' RETIREMENT SYSTEM OF ALABAMA Policy Name: Teachers Retirement System of Alabama Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The code of Alabama 16-25-3 details the membership criteria for the Retirement Systems of Alabama (http://alisondb.legislature.state.al.us/acas/acasloginie.asp). Full-time employees employed by an agency of public learning in the State are eligible to participate in the Teachers' Retirement System. Permanent, part-time employees who work 20 hours or more per week are also subject to participation in Teachers' Retirement. The employee's contribution is refundable upon termination. Information regarding the retirement contributions can be accessed at http://www.rsa-al.gov/. 252

IDENTIFICATION GUIDELINES Policy Name: Identification Guidelines Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Employees are required to get an identification badge with their picture after employment. Employees are required to wear appropriate identification while on campus and while representing the College. 253

TAX DEFERRED ANNUITY PROGRAMS Policy Name: Tax Deferred Annuity Programs Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The College offers a 403(b) tax-deferred annuity plan by payroll deductions for several Tax Deferred Annuity programs, which are available to all full-time and permanent parttime employees. A list of companies currently offering Tax Deferred Annuity programs at J. F. Drake State Technical College may be obtained through the Business Office. The College will accept annuity transfers for new persons entering employment. The following procedures are applicable to personnel participating in Tax Deferred Annuity programs: 1. Employees may begin participation in a Tax Deferred Annuity Program any time during the calendar year. 2. Participation may be suspended at any time but once suspended can be reactivated only at specific times during the year. 254

FLEXIBLE BENEFIT PLANS Policy Name: Flexible Benefit Plans Effective Date: Spring 2007 Dated Reviewed & Revised: January 2011 J. F. Drake State Technical College provides payroll deduction services for employee tax sheltered flexible benefit plan programs through the Public Education Employees Health Insurance Plan (PEEHIP). Information regarding the Flexible Benefit plans is available at the PEEHIP site http://www.rsa-al.gov/peehip/peehip.html. 255

Policies on Facilities and Services Index Library/Media Center... 257 Mail 261 Bookstore... 262 Telephone... 263 Custodial and Maintenance Service... 264 Use of Equipment and Facilities... 265 Office of Development and Institutional Research... 266 Drake State Technical College Foundation... 267 J. F. Drake State Technical College Education Association... 268 Campus Security... 269 Computer Services Acceptable Use Policy... 270 Videoconferencing Lab... 272 256

LIBRARY/MEDIA CENTER Policy Name: Library/Media Center Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The S. C. O Neal Sr. Library and Technology Center is located at the heart of the campus. The goal of the Center is to create a wholesome learning environment through the use of a variety of audio-visual materials, equipment, electronic and print resources. Faculty/staff are encouraged to make the best utilization of the services provided in the O Neal Center to improve and support the teaching/learning process. Some of the services that are available, which support this concept are: 1. Acquisition of Materials All faculty/staff are encouraged to participate in the selection process. Recommendations are welcomed; however, the final decision depends upon the availability of funds for purchases. 2. Reserves Faculty may request certain materials to be placed on reserve. If materials are not available as a part of the Library s collection, it is the responsibility of the faculty member to provide those materials for class usage. 3. Loans Books and other materials may be checked out by the faculty/staff for thirty days and are renewable automatically for up to one semester. All materials must be returned at the end of each semester and upon the termination of employment. 257

4. Circulation of Equipment and Materials Faculty may check out equipment and audio-visual materials for instructional purposes. Since the Library serves the equipment needs of the entire College, such loans are not to exceed five (5) class days. Requests for equipment require at least twenty-four hours notice to fill. 5. Gifts Gift books and materials are accepted with the understanding that the Library reserves the right to make the decision about disposition of materials provided such materials are inappropriate for the collection. 6. Reference Books and Periodicals Reference books, periodicals, and vertical files materials are not circulated outside the Library. Special loan is granted to faculty/staff on a short-term basis (1-3 days). The O Neal Library houses a variety of print and non-print materials, which support the instructional programs at J. F. Drake State Technical College. The collection consists of books, industrial manuals, periodicals, newspapers, software programs, a variety of audio-visual materials, electronic resources, and equipment for use on an individual or group basis. Other resources include the vertical file, college catalog, Black collections, plus much more. The Library services consist of open labs with wireless internet connectivity, access to the Alabama Virtual Library (www.avl.lib.al.us), ProQuest Online Information Resources (proquest.umi.com/login), photocopying, laminating and many more. Personal computers are provided for individual use. The Alabama Virtual Library provides all citizens of the state of Alabama with online access to essential library and information resources. The Alabama Virtual Library can be accessed from any computer on the campus with Internet connections. The O Neal Center is the point of contact for faculty, staff and students to register for home access to the Alabama Virtual Library. All administrators, faculty, staff and students who own personal computers are encouraged to request an AVL card from the Library staff. 258

ProQuest online information service provides thousands of current periodicals and newspapers, many updated daily and containing full text articles from 1986- present. The deep back files of archival material are also expanded daily as 5.5 billion pages from the distinguished microfilm collection are digitized. J. F. Drake State Technical College administrators, faculty, staff and students with proper identification may borrow resources and use the services available through the J. F. Drake Memorial Learning Resources Center, Alabama A&M University. Through this reciprocal agreement, two (2) books may be borrowed at any one time. The Library is a member of the American Library Association (ALA). The Library staff upon request provides instruction, orientation and personal assistance during regular operational hours. The administrators, faculty and staff may reserve the classrooms, lecture hall and conference room for instruction, meetings and programs. 259

The hours of operation are as follows: HOURS OF OPERATION Fall and Spring Semesters Monday Thursday 8:00 a.m. 7:00 p.m. Friday 8:00 a.m. 4:30 p.m. Closed Saturday and Sunday Hours may vary during the Summer Terms The hours may vary when college is not in session. For other details on services and policies, please refer to the Manual of Procedures for the S. C. O Neal Sr. Library and Technology Center. 260

MAIL Policy Name: Mail Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Mailboxes and postal services are handled in the Business Office (Building 500). Mailboxes are provided for all employees of the College. Mail pick-up and delivery occurs once a day Monday - Friday between the hours of 2:00 p.m. - 4:00 p.m. Mail/packages beginning with regular postage, through four (4) pounds may be mailed from the campus. United Parcel Service, FedEx other deliveries and pickups are made with the Director of Operations in Building 400. 261

BOOKSTORE Policy Name: Bookstore Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Students may purchase required books and supplies from the bookstore in Building 500 during the hours posted. Agency-sponsored students may receive their required books and supplies if an appropriate authorization from the sponsoring agency is on file in the Financial Aid Office. Faculty ordering textbooks for the semester should submit requisitions to the Business Office. Deadlines for submissions of requisitions are communicated to the faculty by the Dean s Office. Instructors may receive desk copies of textbooks after first seeking approval from the Dean of Instruction. After the Dean's approval, the request must be submitted to the Business Office. Before receiving the copy, the instructor must sign a statement of receipt form. 262

TELEPHONE Policy Name: Telephone Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The telephone is intended for the business use of the J. F. Drake State Technical College employees. Personal calls should be kept to a minimum. A phone for student use is available in Building 500. 263

CUSTODIAL AND MAINTENANCE SERVICE Policy Name: Custodial and Maintenance Service Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The maintenance staff maintains the physical environment of the College, which facilitates both academic and social functions as well as enhance the aesthetic beauty of the campus. The custodial/maintenance staff is responsible for cleaning the buildings and grounds, troubleshooting, repairing and/or reporting inoperable plumbing fixtures, lights, heating and air conditioning units. Their overall responsibility is to maintain an efficient and effective maintenance program of all classrooms for students, faculty and staff occupancy. 264

USE OF EQUIPMENT AND FACILITIES Policy Name: Use of Equipment and Facilities Effective Date: Spring 2007 Dated Reviewed & Revised: January 2011 All equipment purchased by J. F. Drake State Technical College becomes the property of the College and is intended for its exclusive use. Equipment (office as well as instructional), tools and other state property, under no circumstance, should be removed from the assigned campus location. Any internal transfer must have prior approval and be documented in a "Property Transfer Form" with proper signatures between transferring and receiving departments. 265

OFFICE OF DEVELOPMENT AND INSTITUTIONAL RESEARCH Policy Name: Office of Development and Institutional Research Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The Office of Development and Institutional Research is responsible for planning and implementing a private and/or public fund-raising program, as well as managing all services and programs pertaining to institutional planning, research, evaluation and development. This office is also responsible for the information and development of the college foundation. 266

DRAKE STATE TECHNICAL COLLEGE FOUNDATION Policy Name: Drake State Technical College Foundation Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The J. F. Drake State Technical College Foundation, Incorporated was established April 21, 1989. It is a 501(c)(3) non-profit organization, which supports the College by providing funds and services not available through state or federal appropriations. The foundation is separate from the College, and funds are maintained completely apart from those of the College. Each employee of J. F. Drake State Technical College is encouraged to donate to the College Foundation. 267

J. F. DRAKE STATE TECHNICAL COLLEGE EDUCATION ASSOCIATION Policy Name: J.F. Drake State Technical College Education Association Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The J. F. Drake State Technical College Education Association is an organization composed of instructors, staff, and administrators. The combined membership is broken into active and ESPO members. Every employee at the institution is eligible for membership in the association. Any person who holds the rank of instructor or above including administrative positions at the College upon payment of unified dues, are eligible for active membership. Any clerical, maintenance or other employee or person engaged in related educational work upon payment of unified dues, are eligible for ESPO membership. The goals of J. F. Drake State Technical College Education Association are as follows: a. to provide maximum educational opportunities for all students by providing a higher quality of reaching, sound, programs of instruction, and adequate financing for public education; b. to seek economic security for all education employees; c. to increase public awareness of the goals of the institution; d. to elevate the character, improve the standards, and advance the interest of the profession of teaching; e. to protect the constitution, statutory and human rights of all members; and f. to represent members in their employment relations with their employer. 268

CAMPUS SECURITY Policy Name: Campus Security Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The Department of Security enforces the laws governing the protection and safety of those attending the institution, as well as, the physical facility. This includes building security, property accountability, theft of personal or college property, disturbances, harassment, intent to do bodily harm, damage to personal or college property, parking, etc. All security concerns should be reported to the Director of Operations. Vehicle (Campus) Registration - All vehicles owned or regularly used on campus by faculty, staff, and students are required to be registered with the Office of Student Services. Each person seeking to register his or her vehicle(s) is required to provide a valid driver s license and current vehicle registration. All vehicles in the State of Alabama are required to have liability insurance. Vehicle Decal Upon completion of the vehicle registration, a J. F. Drake State Technical College parking permit will be issued. The parking permit must be displayed in the vehicle while it is in use (operating or parking) on the campus. Visitors are not required to have a campus decal. Parking Enforcement All vehicles are required to park in the assigned parking zones. Parking areas for faculty, staff, and visitors are indicated by designated markers. All other areas are available throughout the campus for student parking. Vehicles in violation of parking in designated zones will be ticketed by campus security personnel and/or towed at owner s expense. Speed Limit The posted speed limit on the campus of J. F. Drake State Technical College is 15 MPH. Violators will be ticketed by campus security personnel. Loud Music Music played from your vehicle should not be heard over 25 feet away from the vehicle. (Consult City Noise Ordinance). 269

INTERNET ACCEPTABLE USE POLICY Policy Name: Internet Acceptable Use Policy Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Acceptable Use of Provided Access to Electronic Information, Services, and Networks In making decisions regarding student access to the Internet, J.F. Drake State Technical College is proud to offer Internet access to all students. This is a privilege provided for the student, a privilege which must not be abused. Access to the Internet enables students to explore thousands of libraries, databases, bulletin boards, and other resources while exchanging messages with people around the world. The College expects that faculty will blend thoughtful use of the Internet throughout the curriculum and will provide guidance and instruction to students in its use. As much as possible, access from school to Internet resources should be structured in ways that point students to those, which have been evaluated prior to use. While students will be able to move beyond those resources to others that have not been previewed by staff, they shall be provided with guidelines and lists of resources particularly suited to learning objectives. Students utilizing College-provided Internet access must first have the permission of J.F. Drake Technical College s professional staff. Students utilizing school-provided Internet access are responsible for good behavior on-line just as they are in a classroom or other area of the college. The same general rules for behavior and communications apply. The purpose of College-provided Internet access is to facilitate communications in support of research and education. To remain eligible as users, students' use must be in support of and consistent with the educational objectives of J.F Technical College. Access is a privilege, not a right. Access entails responsibility. 270

Users should not expect that files stored on school-based computers would always be private. Administrators and faculty may review files and messages to maintain system integrity and insure that users are acting responsibly. The following uses of school-provided Internet access are not permitted: 1. To access, upload, download, or distribute pornographic, obscene, or sexually explicit material; 2. To transmit obscene, abusive, or sexually explicit language; 3. To access, upload, download, or distribute any music files; 4. To violate any local, state, or federal statute; 5. To vandalize, damage, or disable the property of another individual or organization; 6. To access another individual's materials, information, or files without permission; and, 7. To violate copyright or otherwise use the intellectual property of another individual or organization without permission. Any violation of college policy and rules may result in loss of College-provided access to Internet. Additional disciplinary action may be determined in keeping with existing procedures and practices regarding inappropriate language or behavior. When and where applicable, law enforcement agencies may be involved. J.F. Drake State Technical College makes no warranties of any kind, neither expressed nor implied, for the Internet access it is providing. The College will not be responsible for any damages users suffer, including--but not limited to--loss of data resulting from delays, interruptions in service or loss of service. The College will not be responsible for the accuracy, nature, or quality of information gathered through College-provided Internet access. The College will not be responsible for personal property used to access College computers or networks. The College will not be responsible for unauthorized financial obligations resulting from College-provided access to the Internet. 271

INTERACTIVE VIDEOCONFERENCING LAB Policy Name: Interactive Videoconferencing Lab Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The videoconferencing lab allows Drake State users to interact with people (classes, conferences, workshops, etc.) of one or more locations as it they were in the same room. All conference participants hear other participants through live, interactive television. The college is a member of VIANET (Videoconferencing in Alabama Network). 272

Policies on Instructional Programs Program Policy... 275 Approval of Programs of Study... 276 Instructional Quality... 277 Off-Campus Centers and Temporary Instructional Sites... 278 Off-Campus Offerings... 279 Converting Contact Hours to Credit Hour Equivalencies... 280 Credit Awarded though Non-traditional Means: General... 282 Public Radio/Television Stations... 283 Live Work: General... 284 Live Work: Policies... 285 Live Work: Off Campus... 288 Live Work: Building Structure on Campus for Resale... 289 Live Work: Non-Payment of Projects... 290 Program/Craft Advisory Committees... 291 Degrees and Awards... 292 Grading System: General... 294 Grading System: Optional Grades for Institutional Grade Courses... 296 Grading System: Grade Point Average Calculations for Repetition of Courses... 297 Course Syllabi... 298 Scheduling of Classes... 299 273

Classes Noted "To Be Arranged... 300 Guidelines for Course Substitutions... 301 Schedule Changes... 302 Program Changes... 303 Course Withdrawals... 304 Evening Classes... 305 Auditing Classes... 306 Roll Book Entries -- Attendance and Grades... 307 Examination Policy... 309 Procedures For Handling Incomplete Grades... 310 Procedures For Field Trips... 312 Procedures or Phasing Out Programs... 313 274

PROGRAM POLICY Policy Name: Program Policy Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: It is the official policy of the Alabama Department of Postsecondary Education, and J. F. Drake State Technical College under the control of the State Board of Education, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. 275

APPROVAL OF PROGRAMS OF STUDY Policy Name: Approval of Programs of Study Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: New programs of study will be approved according to guidelines established by the Chancellor. The State Board of Education will be advised by the Chancellor of all programs which are approved. 276

INSTRUCTIONAL QUALITY Policy Name: Instructional Quality Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The President is responsible for the quality of instruction provided by the instructors. The President is also responsible for the best possible educational environment, including materials and other facilities, regardless of the physical site where these educational opportunities are made available to students. 277

OFF CAMPUS CENTERS AND TEMPORARY INSTRUCTIONAL SITES Policy Name: Off Campus Centers and Temporary Instructional Sites Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: J. F. Drake State Technical College must obtain specific approval from the State Board of Education prior to the establishment of a new off-campus center. An off-campus center is defined as a site at which a college expects to provide instructional services beyond the period of one calendar year and which is not owned by the college and/or is not recognized by the Department of Postsecondary Education and the Alabama Commission on higher Education as an official campus of the College. The College may propose the development of a temporary instructional site outside its assigned service area by written agreement developed between the presidents--concerned and subsequently approved by the Chancellor. The Chancellor is authorized by the State Board of Education to approve the establishment of temporary instructional sites within the established service area of the College. A temporary instructional site is defined as a site at which a college expects to provide instructional services for a period not to exceed one calendar year, at which usually one or two courses will be offered simultaneously, and at which these services may be provided more efficiently than at the college campus. The Chancellor establishes reporting procedures to document approved temporary instructional sites. The same policies, procedures, and regulations governing the college will be in effect for off-campus centers and temporary instructional sites. 278

OFF CAMPUS OFFERINGS Policy Name: Off Campus Offerings Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Course and program offerings at sites other than the main campus, a branch campus, or statutorily exempt off-campus locations will be approved according to guidelines and criteria established by the Chancellor. 279

CONVERTING CONTACT HOURS TO CREDIT HOUR EQUIVALENCIES Policy Name: Converting Contact Hours to Credit Hour equivalencies Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Semester Hour Credit The State Board of Education requires J. F. Drake State Technical College to operate on a semester system. Semester hours of credit are then based upon the average number of hours of instruction weekly during the 15 week period, with an hour of instruction defined as not less than 50 minutes of instructor/student contact. A semester system is defined as a fall semester, spring semester, and a summer term. A variety of class meeting schedules that fall within this structure may be present within the college. Credit Hour Equivalencies A semester hour of credit (or credit hour) is based upon the average number of hours of instruction taught weekly. The ratio of weekly contact hours varies with the type of instruction being used. There are six general categories or types of instruction: (1) Theory, (2) Experimental Laboratory, (3) Manipulative Laboratory, (4) Skills Laboratory/Clinical Practice, (5) Preceptorship, and (6) Internship. Definitions The definitions for each category/type of instruction are: Theory. One hour of theory plus an average of two hours of out-of-class study per week. "Theory" instruction is the term which will be used to include lecture, recitation, discussion, seminar, and other standard classroom instruction. "Theory" instruction is under the supervision of an instructor. Experimental Laboratory. Two hours of experimental laboratory plus an average of one hour of out-of-class study per week. "Experimental Laboratory" involves demonstration by instructor and experimentation by students, with the out-of-class study generally including practice and/or laboratory report writing. "Experimental Laboratory" is under the supervision of an instructor. Clinical Practice/Manipulative Laboratory. Three hours of clinical practice/manipulative laboratory with no regular out-of-class assignments per week. "Clinical practice/manipulative laboratory" involves the development of manual skills and job proficiency and is under the supervision of an instructor. 280

Internship. Five hours of experimental internship per week under the control and supervision of the employer on the job with coordinated employer/college representative planning. Internship is the term which will be used to include cooperative education, practicum, sponsored work instruction. Internship involves the development of job skills by providing the student with a structured employment situation that is directly related to, and coordinated with, the educational program. Student activity in internship is planned and coordinated jointly by an institutional representative and the employer, with the employer having the responsibility for control and supervision of the student on the job. Guidelines for implementation of this policy shall be established by the Chancellor. 281

CREDIT AWARDED THROUGH NON-TRADITIONAL MEANS: GENERAL Policy Name: Credit Awarded through Non-traditional Means: General Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: J. F. Drake State Technical College will accept a score of 3 or higher on Advanced Placement subject examinations for credit for a minimum of one course in the subject area corresponding to the test. Additional Advanced Placement Credit in a single subject area may be awarded by the College at its discretion based on an evaluation of the student's high school record and career goals. A maximum of 20 semester hours credit may be awarded for Advanced Placement by J. F. Drake State Technical College. 282

PUBLIC RADIO/TELEVISION STATIONS Policy Name: Public Radio/Television Stations Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Upon the approval of the Federal Communication Commission, the State Board of Education authorizes the president of J. F. Drake State Technical College, based on a recommendation from the Chancellor, to construct and operate an FM noncommercial radio station to be used in conjunction with its radio/television broadcasting program. 283

LIVE WORK: GENERAL Policy Name: Live Work: General Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The State Board of Education recognizes the important part that live work plays in the instructional program in occupational programs. In providing this experience, however, it is not the intent of J. F. Drake State Technical College to profit by live work or to compete in any way with private enterprise. Administration and control of live work in accordance with State Board of Education policies are the responsibilities of the President of the College. All live work performed must be approved by the president or his/her representative. The president shall be responsible for the appropriate records. State prescribed and approved accounting procedures will be followed. 284

LIVE WORK: POLICIES Policy Name: Live Work: Policies Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Definition Live work is done by students as part of their training program. Such work can be done either in school or on a job location and includes service, repair, or production jobs of any and all kinds. Relationship to Training Live work will be conducted when the training program requires such projects for the acquisition of occupation skills leading to employment. Live work will be assigned to individual students by their instructor(s) as part of the student's training program. Administration Administration and control of live work in accordance with State Board of Education policies are the responsibility of the President of the College. All live work performed must be approved by the President or his/her representative. The President is responsible for the determination and collection of all charges and maintenance of appropriate records. The State prescribed and approved accounting procedures will be followed. Live Work Policies Live work will be performed in specific projects for specific individuals and organizations. The scope and extent of each project will be well defined before acceptance. Live work projects can be conducted for: Tax supported programs and institutions Active and retired public employees/officials Students in the two-year colleges Charitable organizations, which are supported by donations 285

Live work may occasionally be conducted for individuals or organizations other than those listed provided: o Such live work is not designed for competition with private enterprise; o The circumstances involved are unusual and justify the acceptance of the live work project; and o The President justifies in writing why the live work is necessary for the training program and files a signed copy with the Chancellor or designated representative. Release of School Liability The person, program, institution, or organization for which live work is done shall: Assume all responsibility for the results of the work being done by students; Bear all actual cost of materials and parts involved; and Pay a service charge according to schedule as prescribed by the section on service charges and established by the president to cover indirect expenses. Service Charges for Live Work Projects The total charges (cost plus a service charge) for live work will be either: o Cost plus 10 percent o Cost plus 20 percent or o A minimum charge not to exceed one dollar provided cost plus 10 percent is less than the minimum charge. The President has the options to charge either: o Cost plus 10 percent for all work performed at the school; o Cost plus 20 percent for all work performed at the school; or o The combination of cost plus 10 percent for internal work (work performed for students, faculty, and staff of the Institution) and cost plus 20 percent for external work (work performed for those persons not connected directly with the Institution). In exceptional cases such as the construction of a public building, a reduced service charge for the indirect expense of live work projects may be used provided the Chancellor or a designated representative concurs in writing. The school must recover all costs. 286

Construction Projects In order to protect the public, all construction projects of public buildings must be approved by the Chancellor or a designated representative. Written agreements will be submitted by the College for approval. Licensed Training Program When a licensed training program such as cosmetology or barbering is operated, services may be provided to the public within a schedule of charges established by the President. Restrictions on Live Work To avoid competition with private enterprise, live work is restricted as follows: o Live work will be done only when it is essential to training and necessary for the acquisition of occupational skills leading to employment. o Live work will not be performed when there is any connection with or relation to making of a financial profit by a program, organization, institution, or individual. o No person will use J. F. Drake State Technical College for personal gain or profit. 287

LIVE WORK: OFF CAMPUS Policy Name: Live Work: Off Campus Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: All off-campus building trades projects involving more than 90 hours for any authorized individual must be approved by the Chancellor or designated department head. Any requested approval should include as a minimum the plans, the instructional program(s) hours involved, the specific live work training to be offered and all estimated live work costs and charges with assurance that training priorities within the program(s) involved will be unduly modified to benefit project requirements of the individual concerned. 288

LIVE WORK: BUILDING STRUCTURE ON CAMPUS FOR RESALE Policy Name: Live Work: Building Structure on Campus for Resale Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The State Board of Education authorizes J. F. Drake State Technical College to build structures on campus for resale provided, for structures exceeding two thousand dollars ($2,000), the Chancellor approves the request which outlines the size, estimated cost, building trades involved, services to be contracted, method and cost of removal, and, if need be, financial arrangements for a structure not on a foundation. The State bid law must be adhered to. 289

LIVE WORK: NON-PAYMENT OF PROJECTS Policy Name: Live Work: Non-payment of Projects Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Any completed live-work project which is not picked up and paid for by the person signing the work-release form within 30 days after the initial notification by the Institution by registered mail return receipt requested shall become state property and normal surplus-property procedures will apply. All individuals furnishing live-work projects will be notified in writing of the above procedure. 290

PROGRAM/CRAFT ADVISORY COMMITTEES Policy Name: Program/Craft Advisory Committees Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: In order to enlist the thinking of people in business and industry concerning the conduct of training programs, each training area at J. F. Drake State Technical College shall establish a Program/Craft Advisory Committee. The members of each Program/Craft Advisory Committee, approved by the President, are persons from business and industry who could provide employment for graduates from that training program, and craft persons/technicians currently employed. 291

DEGREES AND AWARDS Policy Name: Degrees and Awards Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: J. F. Drake State Technical College is authorized to offer programs of study leading to the associate in applied technology degree, and certificate programs; 26 semester credit hour certificate. The associate in applied technology degree programs are designed for students who plan to seek employment based upon the competencies and skills attained through those programs of study. While not designed to meet the needs of students who transfer to senior institutions, portions of these programs may do so. The associate in applied technology degree is comprised of at least 60 semester credit hours, but no more than 76 semester credit hours. Guidelines for distribution requirements for courses and areas of study within the associate in applied technology degree programs, including general education components and exceptions to maximum credit hour requirements, will be established by the Chancellor. Certificate programs below the degree level are designed for students who plan to seek employment based upon the competencies and skills attained through these programs of study. Certificate programs shall be comprised of at least 30 semester but no more than 60 semester credit hours. 292

Guidelines for distribution requirements for courses and areas of study within certificate programs, including general education components, will be established by the Chancellor. J. F. Drake State Technical College may be authorized to create and offer diploma programs according to guidelines established by the Chancellor. J. F. Drake State Technical College is authorized to create and offer local informal awards according to guidelines established by the Chancellor. 293

GRADING SYSTEM: GENERAL Policy Name: Grading System: General Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Each course for which a student has registered must be assigned one of the letter grades as follows: Grade Definition Quality Point A Excellent 4 points B Good 3 points C Average 2 points D Poor 1 point F Failure 0 points NOTE: J. F. Drake State Technical College further defines letter grades A-F. While the grade of D is normally considered passing, the College requires a higher grade in selected courses. FA Failure for lack of attendance as determined by institutional policy. Credit hours will be averaged into the grade point average. The College may elect to use this grade designation or only the F Grade. 0 points 294

I Incomplete. Must be made up no later than the end of the following quarter or becomes an F. (A shorter period for make-up may be designated by the institution.) 0 points AU Audit. Course taken for no credit. Credit hours will not be averaged into the grade point average. Must be declared by the end of the registration period and may not be changed thereafter. 0 points W Official withdrawal from a course within a time period designated by the Institution, or withdrawal from the College within a time period designated by the Institution. Credit hours will not be averaged into the grade point average. 0 points WP Official withdrawal from a course after the time period designated by the Institution for receipt of "W" grade and which the student is passing at the time of withdrawal. Credit hour will not be averaged into the grade point average. Selection to use this grade by the Institution is optional. 0 points WF Official withdrawal from a course after the time period designated by the Institution for receipt of "W" grade and which the student is failing at the time of withdrawal. Credit hours will be averaged into the grade point average. The Institution may elect to use this grade designation or only the F grade. 0 points SA SA (Stop Attending) is assigned by the instructor on the admissions document when a student has missed three consecutive class sessions. The student is dropped/withdrawn from the course. Students receiving financial aid may be required to refund money to the college and/or government. 295

GRADING SYSTEM: OPTIONAL GRADES FOR INSTITUTIONAL GRADE COURSES Policy Name: Grading System: Optional Grades for Institutional Grade Courses Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: J. F. Drake State Technical College uses grades of S and U for institutional credit courses, including development courses and Training for Business/Industry courses, and internship experiences (cooperative education, practicum, sponsored work experiences and other sponsored but not directly supervised instruction. S Satisfactory 0 Points U Unsatisfactory 0 Points 296

GRADING SYSTEM: GRADE POINT AVERAGE CALCULATIONS FOR REPETITION OF COURSES Policy Name: Grading System: Grade Point Average Calculations for Repetition of Courses Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Any course for which the student has previously registered may be repeated. However, a course may be counted only once toward fulfillment of credit hours for graduation. 297

COURSE SYLLABI Policy Name: Course Syllabi Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Course syllabi and/or course outlines for all courses taught must be on file in the office of the Dean of Instruction. Program chairpersons, coordinators and program leaders should have in their offices copies of full-time course syllabi and or course outlines for courses taught in their program areas. Course syllabi or course outlines must be made available to students within the first week of instruction and include the following detailed information, but not necessarily limited to the following: A. Standard course description, number and title B. Title of textbook C. Course objectives D. Course content and procedures E. Evaluation standards, grading system and criteria that will be used in calculating the final grade F. Instructor availability When developing a course syllabus and/or course outline, all measures must be considered in order to assure educational quality assurance and accountability. To insure sound organization, all course content outlined should be based upon catalog description in order to provide the students with written departmental standards. 298

SCHEDULING OF CLASSES Policy Name: Scheduling of Classes Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The Dean of Instruction will request schedules of classes for each quarter from program chairpersons, coordinators, program leaders, directors and any others that are responsible for segments of instruction. Classes are scheduled at least one semester in advance. The Dean of Instruction must approve all schedules of classes. In some cases, schedules of classes may require the approval of the President. Any class schedule changes, such as classroom, time, and instructor are to be approved by the Dean of Instruction. Such changes must be initiated first with the chairpersons or program coordinators and leaders who will report the changes to the Dean of Instruction. The Dean of Instruction will report all class schedule changes to the Office of Admissions and Records. 299

CLASSES NOTED "TO BE ARRANGED" Policy Name: Classes Noted To be Arranged Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Classes noted on the schedule "To Be Arranged" are established on the first day of classes and the schedule followed the duration of the semester. The Registrar's office must be given this information. 300

GUIDELINES FOR COURSE SUBSTITUTION Policy Name: Guidelines for Course Substitution Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Course substitution is imperative in any program of study. However, in the substitution process, established guidelines must be followed: A. In the General Education Core Requirements, no specialized credits will be substituted for the General Education Requirements. B. A rationale must be provided and supported for any course substitution. C. Non-degree creditable courses cannot be substituted for degree creditable courses. Non-credit courses cannot be substituted for credit courses. For example, ENG 090 cannot be substituted for ENG 101. D. Students are encouraged to follow a specific program and work toward meeting the graduation requirements with as few substitutions as possible. In order to graduate, it must be understood that a student must meet all graduation requirements. Course substitution must not become a day-to-day practice. 301

SCHEDULE CHANGES Policy Name: Schedule Changes Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Any student who wishes to do so, may change his/her schedule during the official registration period by obtaining a Drop/Add form, meeting with his/her advisor and if adding a class, provide an appropriate registration receipt and report to the office of Admissions and Records. (See Student Handbook). 302

PROGRAM CHANGES Policy Name: Program Changes Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Students who wish to change to another program of study must obtain permission from the Student Services Management Director. Students may change programs during the drop-add period or at the beginning of the next semester. (See Student Handbook). 303

COURSE WITHDRAWALS Policy Name: Course Withdrawals Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Students who are completing withdrawal from school should first go to the admissions office to complete and file the withdrawal form. Withdrawal Period The withdrawal period is one week after the last day of midterms. 304

EVENING CLASSES Policy Name: Evening Classes Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Evening classes are those that meet after 4:00 p.m., Monday through Friday. Regularly scheduled day classes are duplicated in the evening as needed for employed students who otherwise would not have the opportunity for academic advancement. Students matriculating in the regular day program may also enroll in evening classes while in pursuit of completing their program of study. All evening classes are scheduled accordingly to meet the need of the students. The same textbooks and/or course syllabi used in regular day programs will also be used in the evening. If necessary, part-time faculty may be employed in the evening programs. However, it is policy, where possible to assign regular day faculty members to teach evening classes as a portion of their teaching loads or overloads. Regular faculty members assigned to teach evening classes, as a portion of their regular loads will not cause additional contractual arrangements. All instructional contractual arrangements will be handled by the Dean of Instruction and approved by the President. 305

AUDITING CLASSES Policy Name: Auditing Classes Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: See College Catalog. 306

ROLL BOOK ENTRIES -- ATTENDANCE AND GRADES Policy Name: Roll Book Entries Attendance and Grades Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Each faculty member is required to maintain an accurate roll book and daily student attendance records. Official class roll books will be provided by the College, will remain its property, and will be kept on file by the faculty member until his/her tenure at the institution is fulfilled. When a faculty member leaves, his/her roll book should be submitted to the chairperson, program coordinator/leader or the Dean of Instruction. Effective September 17, 1990, the following roll book entries were established: A--ABSENT (RED) P--PRESENT (BLUE/BLACK) C--SCHOOL CLOSED (RED) H--HOLIDAY (RED) W--WITHDRAWAL The grade of W" is given when the student withdraws from the course during the six (6) school days immediately following the last day of Drop and Add. No quality points are awarded for a "W" grade. Course credit Hours ARE NOT COUNTED in the cumulative hours for GPA (grade point average) calculation. WP--WITHDRAW PASSING The grade of "WP" is given when the student withdraws from the course after the end of the withdrawal period, but prior to completion of the quarter and has a passing 307

average at the time of withdrawal. No quality points are awarded for a "WP" grade. Course credit hours ARE NOT COUNTED in the cumulative hours for GPA calculation. WF--WITHDRAW FAILING The grade of "WF" is given when the student withdraws from the course after the end of the withdrawal period, but prior to completion of the quarter and has a failing average at the time of withdrawal. No quality points are awarded for a "WF" grade. Course credit hours ARE COUNTED in the cumulative hours for GPA calculation. 308

EXAMINATION POLICY Policy Name: Examination Policy Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Instructors are expected to give quizzes or some type of test during the semester. Faculty is encouraged to give evaluative work early in the semester so that the students will have a clear understanding of the type of progress they are making. Mid-term and final examinations should be given according to a planned schedule. Final examinations will be given in all classes, and students enrolled in these classes for academic credit should take a final examination. All special examinations must be approved by the Dean of Instruction. All quizzes, short tests, examinations and papers must be either returned to the student or kept on file for at least two semesters. For record purposes, one copy of all final examinations is to be turned in to the chairperson, program leader or the Dean of Instruction. Students requesting permission to take an early final examination must get the approval of the Dean of Instruction. Should a student miss a regularly scheduled examination or assignment, he/she should first discuss the situation with the instructor giving the reasons for missing and secure the instructor's permission to make up the work missed. 309

PROCEDURES FOR HANDLING INCOMPLETE GRADES Policy Name: Procedures for Handling Incomplete Grades Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: An Incomplete ("I") grade is given at or near the conclusion of a course, provided justifiable reasons can be documented. In all cases the instructor must evaluate the reasons and decide if an incomplete grade should be assigned. Should an incomplete grade be assigned, it must be cleared by the end of the succeeding semester or the "I" will be changed to an "F". The student must make arrangements with the instructor to remove the "I" during that period. The summer term may be excluded from the definition of the succeeding semester providing the instructor is not working or the student is not in school. Instructors who have assigned an "I" grade and their employment is in the process of being terminated, should give to the chairperson, program leader or Dean of Instruction the requirements the students must meet in order to earn a permanent grade. This approach will provide the student the opportunity to receive a permanent grade since an "I" grade is intended to be only an interim grade. It must be remembered that all grades, except "I" grades, are intended to be final and permanent. Instructors must assume responsibility to insure that the grades given are in fact, fair and reported accurately the first time. Any form of examinations or make-up work cannot improve final grades. Regardless as to how cautious one may be, errors will inevitably happen; and when they occur, they should be corrected when discovered. The following procedures must be followed when making such grade changes: 310

1. A letter must be written by the instructor that contains the course number, title, semester, year, student name, social security number, and grade change requested. 2. This letter must bear the approval of the chairperson, program leader and be addressed to the Dean of Instruction for his/her evaluation and appropriate action. 3. In order for the Registrar to honor a grade change request (except an "I" grade), it must bear the approval of the Dean of Instruction. 311

PROCEDURES FOR FIELD TRIPS Policy Name: Procedures for Field Trips Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: All off-campus field trips must be approved through appropriate channels (immediate supervisor, Dean of Instruction) at least five (5) days prior to the planned event. If students are required to miss days from for some college-related activity, then the Director of Student Services must provide initial approval.. Forms for permission to take a field trip may be secured from the Office of the Dean of Instruction. Funds for outof-town field trips must come from sources other than the school budget. 312

PROCEDURES FOR PHASING OUT PROGRAMS Policy Name: Procedures for Phasing out Programs Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: A program may be phased out when any or all of the following conditions exist: 1. Employment opportunities for graduates fall below the number of students who complete the program annually as revealed by surveys or other such measures. 2. More than 50 percent of the graduates are unable to secure employment in the occupation for which trained as revealed by follow-up data. 3. Enrollment falls below the desired average. A class with fourteen to eighteen students is considered to be average enrollment for most of shop programs with one instructor. When Phasing Out a Program the Following Steps Are To Be Followed: 1. The program, if it is full-time day, will be placed on probation for a period of one year. If it is an extended day program, it may be placed on probation for a period of 30-45 days. 2. The instructor will be notified in writing of the probationary status at the time that the program is placed on probation. 3. The President will keep the instructor informed on the probationary status of the program on a monthly or quarterly basis. 313

4. Those students affected by the phasing out of a program will be given course completion credentials in accordance with existing college policies. Those who would accept other programs at the College will be given transfer credits for courses previously taken where applicable. A program may be removed from probation at any time enrollment or other conditions warrant. 314

Policies on Financial Management Index Code of Ethics in Procurement and Contracting... 316 Financial Management... 317 Budgeting... 318 Purchasing Procedures and Policies... 319 Payroll Procedures... 322 In-State Travel... 323 Out-of-State Travel... 324 Property Accountability... 325 Salary Schedules... 326 Intellectual Properties... 327 Institutional Membership... 328 315

CODE OF ETHICS IN PROCUREMENT AND CONTRACTING Policy Name: Code of Ethics in Procurement and Contracting Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Employees discharge their duties and responsibilities fairly and impartially. They also maintain a standard of conduct that will instill public confidence in the integrity of J. F. Drake State Technical College. 316

FINANCIAL MANAGEMENT Policy Name: Financial Management Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: J. F. Drake State Technical College operates within available resources but maintains adequate operational balances to ensure the financial stability of the College. 317

BUDGETING Policy Name: Budgeting Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: Institutional Budgeting is the process where by the plans of the Institution are translated into an itemized, authorized, and systematic plan of operation, expressed in dollars, for a given period. Budgets are the blueprints for the orderly execution of program plans; they serve as control mechanisms to match anticipated and actual revenues and expenditures. An annual budget for the institution is prepared and submitted to the Chancellor of Postsecondary Education in the format prescribed by the Chancellor of Postsecondary Education. The budget is due before June 30 of each year and is reviewed in the Chancellor of Postsecondary Education's Office before being submitted for approval to the State Board of Education. A copy of the approved budget is returned to the College. The budget is based on the state appropriation allocation and an estimate of tuition and other revenues. Unrestricted (includes auxiliary) and restricted current funds as well as the plant fund are budgeted. For details of the budgetary process, please refer to the J. F. Drake State Technical College Business Office Policies and Procedures Manual. 318

PURCHASING PROCEDURES AND POLICIES Policy Name: Purchasing Procedures and Policies Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: J. F. Drake State Technical College under the direction and control of the State Board of Education must make every effort to afford equal access and opportunities to minority professionals and businesses. The Chancellor issues guidelines and a reporting format to address and document such efforts. It is a breach of ethical standards for any employee who is involved in purchasing to become or be, while such an employee, the employee of any party contracting with the particular governmental body in which the employee is employed. The President and Treasurer of J. F. Drake State Technical College under the control of the State Board of Education are authorized to sign all necessary papers in connection with the purchase, procurement, and proper accounting of non-consumable tax-free alcohol for use in instructional programs, only at their respective college. The institution is responsible for the payment of purchases made only through the approved purchase procedures. The following procedures must be followed for the acquisition of all materials, supplies, equipment, repairs, rent, services, and other obligations of the institution. 1. A standard Request for Purchase Order form is used on all purchase requests, with the exception of utilities and travel. 319

2. The form originates from and is prepared by the department wishing to make a purchase, listing the items requested, and giving a full description of the items requested. 3. The department making the request is responsible to verify that funds are available in the appropriate budget unit. If funds are not available, an approved budget change must be attached to the purchase request before submitting to the Business Office. 4. Preparation of specification for items to be purchased through competitive bids is a joint responsibility between the Business Office and the requesting unit. 5. After the purchase request has been completed, approved, and signed by the appropriate Budget Manager, Dean, Director and/or Division Chair, Business Manager, and the President, one copy is submitted to the Business Office. Purchase Orders 1. A properly executed purchase order is binding on both J. F. Drake State Technical College and the vendor. All purchase orders, adjustments, cancellations, and/or revisions to purchase orders must be in writing from the Business Office. 2. All negotiations with the vendor pertaining to prices, terms, conditions, substitutes, deliveries, etc., are to be handled through the Business Office. 3. The Business Office maintains a current list of vendors arranged alphabetically under classifications of materials, supplies, equipment, services, etc., to be purchased. 320

4. The Business Office provides for the consolidation of purchases whenever possible and thus obtains quantity discounts for volume purchases. 5. When a purchase order has been assigned by the Business Office, copies are distributed as follows: a. Original to vendor. b. Copy to Business Office c. One copy to the department where the purchase request originated. (Note: Upon receipt of merchandise or service, this copy is to be signed and returned to the Business Office.) For additional information regarding purchasing, please refer to the J. F. Drake State Technical College Business Office Policies and Procedures Manual. 321

PAYROLL PROCEDURES Policy Name: Payroll Procedures Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: New faculty and staff employees must report to the President s Office, located in the S.C. O Neal Library/Technology Center on the first day of employment to complete all necessary forms pertinent to employment. A copy of the Social Security Card and driver's license must be furnished before papers are processed. Employees are paid monthly on the last working day of the month. For details regarding the payroll process, please contact the Business Manager. 322

IN-STATE TRAVEL Policy Name: In-state Travel Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The State Board of Education authorizes the President to approve in-state travel for college employees or students traveling on college-related activities. Reimbursement is made in accordance with applicable state laws. 1. A written request for travel must be completed and submitted to the department administrator and the President. This request must be approved before travel can be granted. 2. At the conclusion of the trip, the traveler must attach all documentation of expenses as appropriate to the Travel Form. The travel documents will then be sent to the Business Office where a check will be issued to the traveler. Reimbursement Regulations Information regarding reimbursement for in state and out-of-state travel is available at the Business Office. 323

OUT-OF-STATE TRAVEL Policy Name: Out-of-State Travel Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The State Board of Education authorizes the President to approve out-of-state travel for college employees or students traveling on college-related activities. Reimbursement is made in accordance with applicable state laws. Professional Development The State Board of Education must approve of out-of-state travel for professional development activities for groups of three or more persons from the college. At the conclusion of the trip, the traveler must attach all documentation of expenses as appropriate to the Travel Form. The travel documents will then be sent to the Business Office where a check will be issued to the traveler. Reimbursement Regulations Information regarding reimbursement for in state and out-of-state travel is available at the Business Office. State-Owned Automobiles J. F. Drake State Technical College owns several automobiles licensed by the state for official travel essential to the operation of the institution. College-owned vehicles are restricted for use in conducting official business of the College. Drivers of the vehicles must be covered under the College automobile insurance policy. Vehicles are checked out through the office of the President. 324

PROPERTY ACCOUNTABILITY Policy Name: Property Accountability Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The College maintains a periodical inventory of equipment with a cost of over $5000. To assure property accountability, the following procedures relative to movement of equipment and disposition of equipment are in effect: Movement of Equipment To transfer equipment from one cost center to another, a property transfer form must be completed. Details about property transfers may be accessed through the Business Office. Disposition of Equipment When a property custodian determines that equipment is worn out, broken or obsolete, the Director of Operations is contacted regarding disposition of the said property. 325

SALARY SCHEDULES Policy Name: Salary Schedules Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The Chancellor submits to the State Board of Education an annual salary schedule for the Alabama Community College System which includes J. F. Drake State Technical College. The salary schedule is available at www.drakestate.edu. 326

INTELLECTUAL PROPERTY Policy Name: INTELLECTUAL PROPERTY Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: An employee has the right to trademark or copyright any literary material and to patent any inventions unless duties of the employment contract or program agreement charges the employee with, or includes, the duty of producing material for the College to copyright or trademark, or to develop an invention for the College to patent. An employee is entitled to all profits earned from copyrighted or trademarked materials or patented inventions developed exclusively on the employee's time and without the use of College funds, materials, or facilities. Copyrighted or trademarked material or patented inventions developed totally or partially on College time with the use of College materials or facilities or with College funding shall be owned by the College. 327

INSTITUTIONAL MEMBERSHIP Policy Name: Institutional Membership Effective Date: Spring 2007 Dated Reviewed January 2011 & Revised: The College maintains affiliation through institutional membership in appropriate commissions and agencies at the local, state, regional, and national levels. Individuals may represent the College through these memberships. The College maintains membership in various local chambers of commerce in order to promote the College and the College's involvement in the community. The College does not expend any funds, regardless of source, to purchase membership in any organization, which discriminates on the basis of race, national origin, sex, or religion. 328