Region V BOCES Executive Board Meeting Agenda Tuesday, February 25, 2014 8:30 PM C V Ranch School and via Telephone Conference Call A. CALL TO ORDER A.1 Approval of Agenda A.2 Correspondence ACTION ITEMS B.1 Minutes from Region V BOCES Executive Board Meeting on January 21, 2014 B.2 Board Policy GCBE, Personnel Records and Files Third and Final Reading B.3 406 Contract - Sweetwater #1 B.4 413 Contract Park #6 B.5 Credit line with Bank of Jackson Hole B.6 Percent Expended Budget Report, Check Register and Bills Payable Report B.7 Set the Date for the March Board Meeting B. INFORMATION ITEMS C.1 School Updates C.2 Scheduling for Approval of Funding Formula Update of Member District Board Meetings C.3 Schedule of Payment of Region V BOCES Bills C.4 Paperless Board Meetings Board Docs C.5 Enrollment C. EXECUTIVE SESSION None D. ADJOURN Call in number and pass code on next page.
Region V BOCES Executive Board Meeting, February 25, 2014 Meeting Structure Items Item Number: A.1 Approval of Agenda Board Chairperson, Bob Ramsey This is the time to amend the Agenda if necessary or approve the agenda as presented. Move to approve the agenda as presented.
Region V BOCES Executive Board Meeting, February 25, 2014 Item Number: A.2 Correspondence None No motion necessary.
Region V BOCES Executive Board Meeting, February 25, 2014 Action Items Item Number: B.1 Approval of the Minutes of the January 21, 2014 Executive Board Meeting Bob Ramsey, Chairperson/Information by Doris Woodbury Minutes available on the following pages Approve the minutes of January 21, 2014 Executive Board Meeting.
Region V BOCES Executive Board Meeting, February 25, 2014 Item Number: B.2 Board Policy GCBE, Personnel Records and Files Third and Final Reading Chairperson/Information by Doris Woodbury We have three readings on new Board policies to give Board members and others an opportunity to comment on or suggest any changes. This policy is the updated version suggested by Tracy Copenhaver s office, WSBA Attorney. It contains additional detail on criminal background checks. Other than that it is the same as what we currently have in place. The two changes suggested have been made to the policy attached. Approve the proposed policy GCBE Personnel Records and Files on its third and final reading.
Meeting February 25, 2014 Item Number: B.3 406 Contract Chairperson Bob Ramsey, information by Doris Woodbury We have a 406 contract with Sweetwater CSD #1 for Evaluation of a student at Roosevelt Learning Center. Approve the 406 contract with Sweetwater CSD #1 for the amount of $22,637.00.
Region V BOCES Executive Board Meeting February 25, 2014 Item Number: B.4 413 Contract Chairperson/Information by Doris Woodbury We have a 413 contract for the amount of $125,743.98 that needs to be approved. Approve the 413 contract for $125,743.98.
Region V BOCES Executive Board Meeting February 25, 2014 Item Number: B.5 Credit Line with the Bank of Jackson Hole Chairperson/Information by Doris Woodbury Annually, we are able to renew a credit line for $400,000.00 with the Bank of Jackson Hole. It costs us about $1,000.00 to keep this credit line open. With what we have in reserves we do not currently need to have this credit line. The downside to allowing this credit line to lapse is the remote possibility that they would deny a line of credit to us sometime in the future. Approve payment for the $400,000.00 line of credit with the Bank of Jackson Hole.
Region V BOCES Executive Board Meeting February 25, 2014 Item Number: B.6 Percent Expended Report, Check Register and Bills Payable Chairperson/Colleen Meiners The first report shows the percent of each line item that has been spent to date. This report is for your information. The second report shows the bills payable and the checks that have been written and requires your approval. The N and D Grant shows a couple of lines that were over spent by a small amount. We will take the over expenditure from the 2014 15 grant to balance this. Approve the Check Register and Bills Payable for the months of January 2014 and February 2014 and the fiscal year of 2013 2014 for the amount of $740,432.39 as presented.
Region V BOCES Executive Board Meeting February 25, 2014 Item Number: B.7 Set the Date for the Next Meeting Chairperson Bob Ramsey/Doris Woodbury The fourth Tuesday of March, 2014 is: March 25, 2014. (We changed our Board meeting to the fourth Tuesday of the month to ensure participation of all Board members.) Approve Monday, March 25, 2014 at 8:30 PM as the date for the next Region V BOCES Executive Board meeting.
Region V BOCES Board Meeting February 25, 2014 Information Items Item Number: C.1 School Updates Chairperson/Patty Talley, Jeff Goodrich and Don Borchardt This brief update to the Board provides information about the current projects, celebrations and challenges at each school. This material is to help connect you with each of our program directors and their schools. Action: None, Information only.
Region V BOCES Board Meeting February 25, 2014 Item Number: C.2 Planning for Approval of Funding Formula Chairperson/Doris Woodbury Doris is scheduling appointments to meet with each member district Board of Trustees to seek approval of the new funding formula. March is quite a busy month for meetings with Fremont 14, Fremont 21, Teton CSD and Sublette 9. April is set for Uinta 6 and Uinta 1. Uinta 4, Sweetwater 1 and Sweetwater 2 are set for May. Many of the Boards meet on the same dates so it takes this long to present at all the meetings. NONE.
Region V BOCES Board Meeting February 25, 2014 Item Number: C.3 Schedule for paying of Bills at Region V BOCES Chairperson/Colleen Meiners We wanted the Board to be informed that Region V BOCES pays bills twice a month while most school districts pay bills only monthly. NONE.
Region V BOCES Board Meeting February 25, 2014 Item Number: C.4 Paperless Board Meetings Chairperson/Doris Woodbury Jennifer Hayward put into words something I have been thinking about. She shared that she would be interested in discussing the possibility of us going to Board Docs for our Board Packets/meetings. I calculated the costs to mail our Board packets and it is nearly the same as the cost to become a Board Docs member. With the WSBA discount it is $2,400 a year, while providing paper packets is somewhat more. It would require that all of us have an internet connection and a laptop type of device. If needed, Region V could look at providing a laptop or tablet. Or we could mail a hard copy with most of us being on Board Docs. It takes a little training but several of you are already using this product. NONE.
Region V BOCES Board Meeting February 25, 2014 Item Number: C.5 Enrollment Chairperson/Doris Woodbury Enrollment is found on the following page None. Discussion only.
Region V BOCES Executive Board Meeting February 25, 2014 EXECUTIVE SESSION Item Number: D. Executive Session None
Region V BOCES Executive Board Meeting February 25, 2014 Item Number: E Adjourn Chairperson Bob Ramsey None Move to adjourn the meeting at PM.