ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT

Transcription

1 ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 5844 OLD PASCO ROAD SUITE 100 WESLEY CHAPEL, FLORIDA ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING FEBRUARY 2, 2016

2 ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT AGENDA FEBRUARY 2, 2016 at 5:30 p.m. At the office of Rizzetta & Company, Inc., located at 5844 Old Pasco Road, Suite 100, Wesley Chapel, District Board of Supervisors Bob Bishop Chairman Chip Jones Vice Chairman John Blakley Assistant Secretary Michelle Pierce Assistant Secretary Adam Lerner Assistant Secretary District Manager Sandy Oram Rizzetta & Company, Inc. District Counsel Tracy Robin Straley & Robin District Engineer Tonja Stewart Stantec Consulting All Cellular phones and pagers must be turned off during the meeting. The District Agenda is comprised of five different sections: The meeting will begin promptly at 5:30 p.m. with the first section which is called Audience Comments. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called the Business Administration section and contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Manager s office at (813) at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The fourth section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (813) , at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) , who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

3 ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 5844 OLD PASCO ROAD SUITE 100 WESLEY CHAPEL, FL Board of Supervisors Zephyr Ridge Community Development District January 25, 2016 Dear Board Members: The regular meeting of the Board of Supervisors of the Zephyr Ridge Community Development District will be held on Tuesday, February 2, 2016 at 5:30 p.m. at the office of Rizzetta & Company, Inc., located at 5844 Old Pasco Road, Suite 100, Wesley Chapel, FL The following is the tentative agenda for this meeting: 1. CALL TO ORDER/ROLL CALL 2. AUDIENCE COMMENTS 3. BUSINESS ADMINISTRATION A. Consideration of Minutes of the Board of Supervisors Meeting held on December 15, Tab 1 B. Consideration of Operation and Maintenance Expenditures for November and December 2015 Tab 2 4. BUSINESS ITEMS A. Consideration of Proposals Landscape and Irrigation Maintenance Services (under separate cover) B. Consideration of Proposals for Signage Repair and Painting...Tab 3 5. STAFF REPORTS A. District Counsel B. District Engineer C. District Manager 6. SUPERVISOR REQUESTS 7. ADJOURNMENT We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at (813) Sincerely, Sandy Oram Sandy Oram District Manager

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5 ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT December 15, 2015 Minutes of Meeting Page 1 MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of Zephyr Ridge Community Development District was held on Tuesday, December 15, 2015 at 11:00 a.m. at the offices of Rizzetta & Company, Inc., located at 5844 Old Pasco Road, Suite 100, Wesley Chapel, and Florida Present and constituting a quorum: Bob Bishop John Blakley Michelle Pierce Board Supervisor, Chairman Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Also present were: Sandy Oram Berlinda Serrano Tracy Robin Angela Pimm District Manager, Rizzetta & Company, Inc. District Coordinator, Rizzetta & Company, Inc. District Counsel, Straley & Robin Representative, Providence One Partners, LLC Audience FIRST ORDER OF BUSINESS Call to Order Ms. Oram called the meeting to order and performed roll call confirming a quorum for the meeting. SECOND ORDER OF BUSINESS Audience Comments There were no audience comments. THIRD ORDER OF BUSINESS Consideration of Minutes of the Audit Committee Meeting held on October 27, 2015 On a Motion by Mr. Blakley, seconded by Mr. Bishop, with all in favor, the Board of Supervisors approved the Minutes of the Audit Committee Meeting held on October 27, 2015 as presented for Zephyr Ridge Community Development District.

6 ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT December 15, 2015 Minutes of Meeting Page 2 FOURTH ORDER OF BUSINESS Consideration of Minutes of the Board of Supervisors Meeting held on October 27, 2015 On a Motion by Mr. Bishop, seconded by Mr. Blakley, with all in favor, the Board of Supervisors approved the Minutes of the Board of Supervisor s Meeting held on October 27, 2015 as presented for Zephyr Ridge Community Development District. FIFTH ORDER OF BUSINESS Consideration of Operation and Maintenance Expenditures for October 2015 On a Motion by Mr. Blakley, seconded by Mr. Bishop, with all in favor, the Board of Supervisors approved the Operation and Maintenance Expenditures for October 2015 totaling $14, for Zephyr Ridge Community Development District. SIXTH ORDER OF BUSINESS Ratification of District s Insurance Renewal for Fiscal Year 2015/2016 Ms. Oram presented Stahl & Associates proposal for the District s insurance renewal for Fiscal Year 2015/2016. On a Motion by Mr. Bishop, seconded by Ms. Pierce, with all in favor, the Board of Supervisors ratified the approval of Stahl & Associates proposal for the District s insurance renewal for Fiscal Year 2015/2016 for Zephyr Ridge Community Development District. SEVENTH ORDER OF BUSINESS Consideration of Resolution , Setting the Revised Meeting Schedule for Fiscal Year 2015/2016 Ms. Oram presented Resolution , Setting the Revised Meeting Schedule for Fiscal Year 2015/2016. The Board members had stated at their previous meeting that they would like to change their meeting schedule to coincide with Chapel Creek CDD s board meetings. On a Motion by Mr. Blakley, seconded by Ms. Pierce, with all in favor, the Board of Supervisors approved Resolution , Setting the Revised Meeting Schedule for Fiscal Year 2015/2016 as presented for Zephyr Ridge Community Development District.

7 ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT December 15, 2015 Minutes of Meeting Page 3 EIGHTH ORDER OF BUSINESS Discussion Regarding the Repair and Replacement of Entry Monuments Discussion ensued regarding the repair and replacement of the entry monuments. On a Motion by Mr. Blakley, seconded by Ms. Pierce, with all in favor, the Board of Supervisors authorized District Chairman to approve the repair and replacement of the monuments at his discretion for Zephyr Ridge Community Development District. NINTH ORDER OF BUSINESS Discussion Regarding Landscape and Irrigation Maintenance Services Discussion ensued regarding landscape and irrigation maintenance services. On a Motion by Mr. Blakley, seconded by Ms. Pierce, with all in favor, the Board of Supervisors authorized District staff to put the landscape maintenance services out to bid for Zephyr Ridge Community Development District. TENTH ORDER OF BUSINESS Discussion Regarding Aquatic Maintenance Services Discussion ensued regarding aquatic maintenance services. The Board decided to table this item as they are waiting for the SWFWMD inspection to determine if the District is required to maintain the two existing ponds. ELEVENTH ORDER OF BUSINESS Staff Reports A. District Counsel No report. B. District Engineer Not present. C. District Manager Ms. Oram stated that the next meeting is scheduled for January 5, 2016 at 11:30 a.m. The Board decided to cancel this meeting. TWELFTH ORDER OF BUSINESS Supervisor Requests There were no Supervisor requests.

8 ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT December 15, 2015 Minutes of Meeting Page 4 THIRTEENTH ORDER OF BUSINESS Adjournment On Motion by Mr. Blakley, seconded by Mr. Bishop, with all in favor, the Board of Supervisors adjourned the meeting at 11:44 a.m. for Zephyr Ridge Community Development District. Secretary/Assistant Secretary Chairman/Vice Chairman

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10 ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 5844 OLD PASCO ROAD SUITE 100 WESLEY CHAPEL, FLORIDA Operation and Maintenance Expenditures November 2015 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from November 1, 2015 through November 30, This does not include expenditures previously approved by the Board. The total items being presented: $5, Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary

11 ZephyrRidge Community Development District Paid Operation & Maintenance Expenses November 1, 2015 Through November 30, 2015 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount DEO Special District Fee FY 15/16 $ Duke Energy /15 Utility Service 10/15 $ Duke Energy /15 Utility Service 10/15 $ LLS Tax Solutions, Inc Rebate Calculation Series 2006A&B $ PE - 07/31/15 Rizzetta & Company, Inc District Management Fees 11/15 $ 3, Rizzetta Technology Services, Website & Hosting 11/15 $ LLC Straley Robin General Legal Service 10/15 $ Report Total $ 5,761.59

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22 ZEPHYR RIDGE COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 5844 OLD PASCO ROAD SUITE 100 WESLEY CHAPEL, FLORIDA Operation and Maintenance Expenditures December 2015 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from December 1, 2015 through December 31, This does not include expenditures previously approved by the Board. The total items being presented: $11, Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary

23 ZephyrRidge Community Development District Paid Operation & Maintenance Expenditures December 1, 2015 Through December 31, 2015 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount Auto-Owners Insurance /15 Policy /14/15 - $ /14/16 Duke Energy /15 Utility Service 11/15 $ Duke Energy /15 Utility Service 11/15 $ K. Johnson's Lawn & Landscaping, Mowed 7 Pond Banks/Common Areas $ Inc. 11/15 K. Johnson's Lawn & Landscaping, Mowed 7 Pond Banks/Common Areas $ Inc. 12/15 Rizzetta & Company, Inc District Management Fees 12/15 $ 3, Stahl & Associates Insurance Property/Pub Officials Insurance FY $ 2, /16 Straley Robin General Legal Service 11/15 $ Team Management of Pasco, Inc Grounds Maintenance 11/15 $ 1, Team Management of Pasco, Inc Grounds Maintenance 12/15 $ 1, Travelers T /15 Boiler & Machinery Pol 12/14/15-12/14/16 $ Report Total $ 11,826.04

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