MINUTES THE BOARD OF TRUSTEES COASTAL BEND COLLEGE DISTRICT REGULAR MEETING

Transcription

1 MINUTES THE BOARD OF TRUSTEES COASTAL BEND COLLEGE DISTRICT REGULAR MEETING COASTAL BEND COLLEGE ROBERT J. BEASLEY ADMINISTRATION BUILDING SANDY DIRKS BOARD ROOM 3800 CHARCO ROAD BEEVILLE, TEXAS JANUARY 15, 2009 The Regular Monthly Meeting of the Board of Trustees of Coastal Bend College was held on January 15, 2009 in the Sandy Dirks Board Room of the Robert J. Beasley Administration Building. Board of Trustees Present: Board of Trustees Absent: Administrators Present: Staff and Visitors Present: Mr. Paul A. Jaure, Chairman, Presiding Dr. Grady C. Hogue, Jr., Vice Chairman Mrs. Louise W. Hall, Secretary Mrs. Emilia H. Dominguez, Member Mrs. Laura Fischer, Member Mr. Carroll Wayne Lohse, Member Mr. Fred C. Morón, Member Dr. Thomas B. Baynum, President Alma Adamez, Director, Academic Programs Ruth Cude, Business Manager Michael Kane, Director, Workforce Education Dr. Santos Martinez, Vice President of Student Services See attached list. Chairman Jaure called the meeting to order at 5:10 p.m. and declared a quorum present. 1. Invocation The invocation was given by Chairman Jaure. 3. Public Comments Coastal Bend College does not discriminate on the basis of race, creed, color, national origin, gender, age, or disability. 4. Consent Agenda Minutes: Regular Monthly Meeting of January 15, 2009; Page 1 of 5

2 A. Consideration and Possible Action on Minutes of Regular Monthly Meeting of December 18, 2008 B. Consideration and Possible Action on Financial Summary for December 2008 C. Consideration and Possible Action on Moving February 19, 2009 Regular Monthly Meeting to February 26, 2009 to Allow President Baynum to Attend Achieving the Dream Meeting in San Francisco, CA D. Consideration and Possible Action on Request for Proposal (RFP) to Contract for Food Services E. Consideration and Possible Action on Request for Proposal (RFP) for Beeville Campus Security Services F. Consideration and Possible Action on Child Care Training Agreements On Consent Agenda Item 4A, Minutes of Regular Monthly Meeting of December 18, 2008, Mrs. Dominguez pointed out she was not present at the December 18, 2008 regular Board meeting. Dr. Hogue moved and Mr. Morόn seconded to approve amended Consent Agenda Item 4A and Consent Agenda Items 4B-4F as presented. The motion carried. (Minute Orders and Consent Agenda Items 4B-4F are attached as part of these minutes.) 5. Financial Reports (These items do not require Board approval.) A. Investment Reports B. Check Register C. American Express Charges D. Out-of-State Travel (December 2008) Item 5, Financial Reports, A-D: Investment Reports, Check Register, American Express Charges, and Out-of-State Travel (December 2008) were presented as information. These items do not require Board approval. (Items 5A-5D are attached.) 6A. Consideration and Possible Action on Paperless CBC Board of Trustees Board Meetings The Board asked the administration to contact other colleges to see if paper or paperless board packets are provided for board meetings. Twenty-three community colleges in the South Texas region were contacted. Four colleges have paperless board meetings but provide hard copies as needed and the remaining provide paper copies. It costs the college $18.61 per month for paper only to reproduce 22 college Board Books. For providing laptops for the Board Meetings, President Baynum proposed using a check out system for laptops used by students. He proposed for the college to purchase laptops needed for the new technology center for the online degree program. These computers cost about $1,200 each and could be used by the students in the technology center and checked out for the board meetings. Discussion was held. Mrs. Fischer moved for the college to check out the student laptop computers as proposed by President Baynum as it was the less expensive way to go right now and to go to paperless board meetings. President Baynum told the Board that the administration will continue making hard copies for the directors, library, and anyone requesting a paper copy. Mr. Lohse seconded the motion. The motion carried. (Minute Order No. 6A and other documents are attached as part of these minutes.) 7A. Consideration and Possible Action on Adopting Policies, Guidelines and Criteria for a Tax Minutes: Regular Monthly Meeting of January 15, 2009; Page 2 of 5

3 Abatement Program at Chase Field Industrial and Airport Complex Joe Montez told the Board that the proposed policies, guidelines and criteria for a tax abatement program at Chase Field Industrial and Airport Complex mirrors the policies, guidelines and criteria that the County of Bee adopted. Mr. Montez reviewed the process for a tax abatement program and told the Board the college is not locked into the abatement schedule, it can be adjusted. Mrs. Fischer moved and Mrs. Dominguez seconded to approve President Baynum s recommendation to adopt the Coastal Bend College policies, guidelines and criteria for a tax abatement program at Chase Field Industrial and Airport Complex as presented. The motion carried. (Minute Order No. 7A and policies, guidelines and criteria are attached as part of these minutes.) 7B. Consideration and Possible Action on Proposed Changes to Policy DEA (LOCAL): Compensation and Benefits-Salaries To keep the college in compliance with the Fair Labor Standards Act (FLSA), President Baynum recommended the changes to Policy DEA (LOCAL): Compensation and Benefits-Salaries to reflect the college s workweek as being 12 a.m. Sunday through 11:59 p.m. Saturday. Mrs. Fischer asked the administration that before bringing proposed changes on local policies to the Board could the administration research why the college s policy is different and also check with TASB to see what they recommend. Mr. Morn moved; Dr. Hogue seconded; motion carried. (Minute Order No. 7B and Policy DEA (LOCAL) are attached as part of these minutes.) Chairman Jaure congratulated and presented Mr. Lohse with a 10-year service plaque. 7C. Consideration and Possible Action on Annual Review of Coastal Bend College Role and Mission, Purpose, Responsibility, Vision, Core Values, Statement of Ethics and Integrity as Outlined in Policy AD (LOCAL) The college s Educational Role and Mission, Purpose, and Responsibilities, Vision, Core Values and Statement of Ethics and Integrity as outlined in Policy AD (LOCAL): Educational Role and Mission, Purpose, and Responsibility was reviewed by the Board and approved on a motion made by Mrs. Fischer and seconded by Mrs. Dominguez. The motion carried. (Minute Order No. 7C and Policy AD (LOCAL) are attached as part of these minutes.) 8A. Office of the President 1. President s Activities President Baynum reviewed the president s activities for December 18, 2008 through January 14, 2009 and the 2009 Convocation presentation. He stated that everyone on campus including students are represented by the governance councils. 4. Presentation on CBC Workforce Programs Minutes: Regular Monthly Meeting of January 15, 2009; Page 3 of 5

4 Michael Kane reviewed a PowerPoint presentation on CBC Workforce Programs. Mr. Kane reported that in 2008 of the 453 students that graduated from Coastal Bend College, 362 were from the workforce program. 2. Spring 2009 Enrollment Report The spring 2009 enrollment report was included in the board packet. 8B. Board Comments The status of the Board Room table was briefly discussed. 9. Information A Budget Preparation Timeline and Processes B. Pharmacy Technology Program Update C. SACS 5-Year Interim Report Process and Timeline D. SACS Substantive Changes for Forensic Science and On-line Degree Programs E. Continuing Education Part-Time Contracts Signed by College President President Baynum reviewed Information Items 9A-9E. President Baynum pointed out that the college is no longer on a SACS monitoring status. Closed Session At 6:35 p.m., Chairman Jaure announced the Board was convening in Closed Session as authorized by the Texas Open Meetings Act under Texas Government Code Section , Personnel Matters to discuss personnel. Open Session The Board resumed open session at 7:30 p.m. 10. District Employees and Officers A. Employment Contracts 1. Full-Time Contracts 2. Part-Time Contracts B. Resignation(s) President Baynum recommended approval of the personnel listed on the Non-Contract for Employment List of January 15, Dr. Hogue moved; Mrs. Dominguez seconded; motion carried. (January 15, 2009 Non- Contract for Employment List is attached as part of these minutes.) 11. Items for Future Agendas Minutes: Regular Monthly Meeting of January 15, 2009; Page 4 of 5

5 8A. Office of the President 3. Spring 2009 Commencement The Board was asked for input on the proposed graduation plans to hold one ceremony outside on Friday evening May 15 as opposed to two ceremonies previously held in the gymnasium. A reception will be held after graduation. The administration was asked to find a suitable site for the outside ceremony and bring these plans back to the Board. Chairman Jaure acknowledged the $10,000 donation made by Mr. R.W. Dirks to be matched by the CBC Foundation. 12. Adjournment There being no further business, the meeting was adjourned at 7:45 p.m. on a motion made by Mrs. Fischer and seconded by Mr. Morn. The motion carried. Paul A. Jaure, Chairman Louise W. Hall, Secretary Approved: February 26, 2009 Minutes: Regular Monthly Meeting of January 15, 2009; Page 5 of 5