Rural Virtual Academy Regular Governing Board Meeting Medford Area District Office Conference Room Wednesday, September 21, :00 p.m.
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1 Rural Virtual Academy Regular Governing Board Meeting Medford Area District Office Conference Room Wednesday, September 21, :00 p.m. Agenda Roll Call Pledge of Allegiance Open Meeting Law Compliance Period of Public Comment Correspondence 1. Good News 2. Parent Advisory Council Consent Agenda Consideration of: 1. Approval of Agenda 2. Secretary s Report a. Approval of Regular Meeting Minutes of May 18, 2011 Regular Business 1. Welcome and Introductions of Governance Board 2. Discuss and Review Board Responsibilities and Actions 3. Presentation of 2010/11 Annual Performance Reports 4. Presentation of Faculty Handbook 5. Update on Amazon Book Sales 6. Update on Pilot Curriculums and Programs for the 2011/12 School Year 7. Update on RVA Staffing 8. Update on RVA Faculty Goals 9. Update on RVA Welcome Survey 10. Update on Public Awareness Campaigns 11. Update on Shared Service Agreements 12. Update on Enrollment 13. Update on Budget and Costing 14. Consideration of Paperless Board Packets Adjourn Copies of this agenda were sent to the Star News, WKEB/WIGM Radio, Medford Area Public Schools and posted at the District Office on Wednesday, September 14, 2011.
2 Rural Virtual Academy Regular Governing Board Meeting Medford Area District Office Conference Room Wednesday, September 21, :00 p.m. Roll Call Agenda Newsletter Pledge of Allegiance Open Meeting Law Compliance This meeting has been posted in accordance with the state open meeting law. Period of Public Comment Are there any persons in the audience wishing to speak to the Board? Correspondence 1. Good News 2. Parent Advisory Council Consent Agenda Consideration of: 1. Approval of Agenda 2. Secretary s Report a. Approval of Regular Meeting Minutes of May, 18, 2011 Regular Business 1. Welcome and Introductions of Governance Board Members Board members will introduce themselves and their district. 2. Discuss and Review Board Responsibilities and Actions Enclosed is a copy of Introduction to Robert s Rules of Order. A brief review of board proceedings will be discussed. 3. Presentation of 2010/11 Annual Performance Reports The board will be presented with the 2010/11 Annual Performance Report. A synopsis of the report will be given. 4. Presentation of Faculty Handbook The board will be presented with an RVA Faculty Handbook. 5. Update on Amazon Book Sales Enclosed is feedback on book sales and a report of the revenue generated through the sales. 6. Update on Pilot Curriculums and Programs for the 2011/12 School Year Enclosed are copies of contracts with Accelerate Education, Aventa, and the curricula stream.
3 7. Update on RVA Staffing Enclosed are RVA staff contracts and Meet the Faculty. The board will be updated on the faculty members. 8. Update on RVA Faculty Goals Enclosed is a sheet listing faculty goals. 9. Update on RVA Welcome Survey Survey results from the Welcome Survey are enclosed. 10. Update on Public Awareness Campaigns Contracts from WAXX, Lamar, and WAOW/Channel 9 are enclosed. 11. Update on Shared Service Agreements Copies of Shared Service Agreements from Luck, Tomah, and Mosinee are enclosed. 12. Update on Enrollment The 2011/12 RVA FTE Sheet and a graph showing the district enrollments are enclosed. 13. Update on Budget and Costing A copy of projections (enrollment and cost) is enclosed. The board will be updated on the budget/expenditures and the costing worksheet. 14. Consideration of Paperless Board Packets The board will consider whether to continue paperless board packets. Adjourn
4 Rural Virtual Academy Regular Board Meeting Wednesday, May 18, 2011 The regular meeting of the Rural Virtual Academy was called to order by Administrator, Charlie Heckel, on Wednesday, May 18, 2011 at 2:05 p.m. at the Medford Area Public School District Office. Roll Call Roll call indicated that Charlie Heckel, Rebeccah Hopkins, Jim Hostvedt, Sue King, Heidi Mann, Jon Rulien and Dennis Schultz were present. Greg Krause and Christine Peloquin were absent. Administrators present included: Randy Bergman, Angela Woyak, Pat Sullivan, and Reed Welsh. Roxann Bornemann, Steve Kolden, and Lisa Snyder were absent. Open Meeting Law Compliance Charlie Heckel stated that a copy of the agenda was sent to the Medford Area Public Schools, Star News, WKEB/WIGM Radio and was posted at the District Office. Period of Public Comment None. Correspondence 1. Good News Rebeccah Hopkins shared about a recent field trip to Milwaukee Public Museum which was attended by almost 60 people. Two open houses were recently held in Mosinee and Antigo with ten families attending. 2. Parent Advisory Council Heidi Mann provided the board with a PAC update: as the year is ending, she has been encouraging families; service projects are getting finished; a field trip to Harvest Home Farm is May 20 th which is always a positive experience; and final PAC meeting is next week in Merrill. Reed Welsh arrived at 2:11 p.m. 3. DPI on Open Enrollment Charlie Heckel shared correspondence about the final open enrollment amount for 2010/ Recognition of RVA Billboard Poster Contest Winner Charlie Heckel recognized Mary Birkey as the poster contest winner. Her drawing will be displayed on one of the billboards next year. Consent Agenda Consideration of: 1. Approval of Agenda 2. Secretary s Report a. Approval of Regular Meeting Minutes of March, 16, 2011 (open)
5 Motion (Rulien/Schultz) to approve the consent agenda, including: approval of agenda and approval of regular meeting minutes of March 16, 2011 (open). Motion carried. Regular Business 1. Update on Current RVA Enrollment The board was updated on current enrollments. 2. Update on RVA Amazon Seller Account The board was updated on an account being established with Amazon to sell used textbooks. 3. Update on RVA Annual Yearly Progress (AYP) The board was updated that RVA met annual yearly progress for the 2010/11 school year. 4. Update on CWCS The ISES Coursework Completion System Codes were shared with the board. 5. Update on Summer Projects Charlie Heckel shared these summer projects: Mark Mann and Sara Holewinski will be working on curricular projects, Moodle, and alternative project based assessments; Amanda Langdon and Jessica Haenel will assist Sandy Pope in the RVA Office; Rebeccah Hopkins will connect with RVA families; and Mark Mann, Sara Holewinski, Amanda Langdon, and Jessica Haenel will be teaching some students. 6. Update on Results from 2010/11 RVA Parent/Student Satisfaction Survey Charlie Heckel shared the results of the 2010/11 Parent/Student Satisfaction Survey. 7. Consideration of RVA Amendment to Charter Regarding Pre-K (4K) Offerings Motion (Rulien/King) to amend the RVA Charter to include Pre-K offerings. Motion carried. 8. Consideration of Policy RVA-DB-Fiscal Management Motion (King/Rulien) to approve Policy RVA-DB changes. Motion carried. 9. Consideration of RVA Computer Purchases A proposal from HP was presented to either purchase or lease (12 months) 30 laptops. Motion (King/Rulien) to lease 30 laptops from HP. Roll call vote: Heckel, Hostvedt, Mann, Schultz No. Hopkins, King, Rulien Yes. Krause and Peloquin Absent. Motion defeated. Motion (Mann/Schultz) to purchase 30 laptops from HP. Motion carried. 10. Presentation of RVA 2010/11 Final Costing and District Invoices 2010/11 invoices were distributed. Adjourn Motion (Mann/Hostvedt) to adjourn the meeting. Motion carried. The meeting was adjourned at 3:40 p.m. Nikki Clements Recording Secretary minutes
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