Orace Project Financia Panning User's Guide Reease 11.1.2.2
Project Financia Panning User's Guide, 11.1.2.2 Copyright 2012, Orace and/or its affiiates. A rights reserved. Authors: EPM Information Deveopment Team Orace and Java are registered trademarks of Orace and/or its affiiates. Other names may be trademarks of their respective owners. This software and reated documentation are provided under a icense agreement containing restrictions on use and discosure and are protected by inteectua property aws. Except as expressy permitted in your icense agreement or aowed by aw, you may not use, copy, reproduce, transate, broadcast, modify, icense, transmit, distribute, exhibit, perform, pubish, or dispay any part, in any form, or by any means. Reverse engineering, disassemby, or decompiation of this software, uness required by aw for interoperabiity, is prohibited. The information contained herein is subject to change without notice and is not warranted to be error-free. If you find any errors, pease report them to us in writing. If this is software or reated documentation that is deivered to the U.S. Government or anyone icensing it on behaf of the U.S. Government, the foowing notice is appicabe: U.S. GOVERNMENT RIGHTS: Programs, software, databases, and reated documentation and technica data deivered to U.S. Government customers are "commercia computer software" or "commercia technica data" pursuant to the appicabe Federa Acquisition Reguation and agency-specific suppementa reguations. As such, the use, dupication, discosure, modification, and adaptation sha be subject to the restrictions and icense terms set forth in the appicabe Government contract, and, to the extent appicabe by the terms of the Government contract, the additiona rights set forth in FAR 52.227-19, Commercia Computer Software License (December 2007). Orace America, Inc., 500 Orace Parkway, Redwood City, CA 94065. This software or hardware is deveoped for genera use in a variety of information management appications. It is not deveoped or intended for use in any inherenty dangerous appications, incuding appications that may create a risk of persona injury. If you use this software or hardware in dangerous appications, then you sha be responsibe to take a appropriate fai-safe, backup, redundancy, and other measures to ensure its safe use. Orace Corporation and its affiiates discaim any iabiity for any damages caused by use of this software or hardware in dangerous appications. This software or hardware and documentation may provide access to or information on content, products, and services from third parties. Orace Corporation and its affiiates are not responsibe for and expressy discaim a warranties of any kind with respect to third-party content, products, and services. Orace Corporation and its affiiates wi not be responsibe for any oss, costs, or damages incurred due to your access to or use of third-party content, products, or services.
Contents Documentation Accessibiity... 13 Part I. Introduction to Project Financia Panning... 15 Chapter 1. About Project Financia Panning... 17 Overview of Project Financia Panning... 17 Vaue Proposition... 17 Key Features of Project Financia Panning... 18 Project Cassifications... 18 Indirect... 19 Capita... 19 Contract... 19 Provided Dimensions... 20 Account... 20 Project... 21 Project Eement... 21 Job... 21 Empoyee... 22 Asset Cass... 22 Asset Detai... 22 Predefined Eements... 23 Forms... 23 Business Rues... 24 Task Lists... 24 Menus... 25 Smart Lists... 25 Reports... 25 Project Financia Panning Roes... 26 Sampe Appication... 28 Assumptions... 28 Accessibiity... 28 Contents iii
Chapter 2. Getting Started... 29 Initia Product Impementation Tasks... 29 Appication Maintenance Tasks... 31 Loading Metadata and Data... 32 Securing Appications... 32 Creating and Initiaizing Project Financia Panning Appications... 34 Logging On and Accessing Project Financia Panning... 35 Part II. Administering, Managing, and Proposing Projects... 37 Chapter 3. Administering Projects... 39 About... 39 Process... 39 Project Administration Task List Tasks... 40 Viewing the Project Administration Task List... 41 Setting the Discount Rate and Tax Rate... 41 Setting Investment Criteria... 41 Entering Overhead Assumptions... 42 Cacuating Indirect Costs... 44 Cacuating Genera and Administrative Costs... 44 Setting Approva Status... 44 Importing Projects... 45 Setting KPIs for Projects... 45 Net Present Vaue (NPV)... 45 Intercompany... 47 About Intercompany Partnerships... 47 Process for Administering Intercompany Projects... 47 Estabishing Intercompany Partner Reationships... 48 Reviewing Intercompany Reconciiations... 49 Limitations of Intercompany Transactions... 49 Preparing Base Forecast Data... 49 Preparing Forecast Data With Assignment Detais... 50 Preparing Forecast Data Without Assignment Detais... 50 Cearing Forecast Data... 51 Chapter 4. Managing Existing Projects... 53 About Managing Projects... 53 Process for Managing Existing Projects... 53 Manage Existing Projects Task List Tasks... 54 Viewing the Managing Existing Projects Task Lists... 54 iv Contents
Reviewing Project Performance... 54 Reviewing Existing Projects... 55 Changing Project Status... 56 Moving Projects... 56 Performing Update Process Tasks... 57 Reviewing Project Expenses... 57 Reviewing Project Revenue (Contract Projects Ony)... 71 Reviewing Projects... 79 Cacuating Financia Statements... 79 Reviewing the Project Impact on Financia Statements... 80 Reviewing Project KPIs (Contract Projects Ony)... 80 Reviewing the Detaied Project Justification... 81 Reviewing the Project Score... 81 Reviewing Project Funding... 82 About Project Funding... 82 Process for Funding Projects... 83 Modifying Funding Requests... 83 Reviewing Aocated Funds... 84 Submitting the Pan for Approva... 85 Chapter 5. Proposing New Projects... 87 About... 87 About Capita Projects... 87 About Contract Projects... 88 About Indirect Projects... 88 Process... 89 Process for Proposing New Capita Projects... 89 Process for Proposing New Contract Projects... 89 Process for Proposing New Indirect Projects... 89 Propose New Project Task List Tasks... 90 Viewing the New Project Proposa Task Lists... 90 Entering New Project Detais... 91 Adding a Project... 92 Deeting a Project... 93 Changing Project Status... 93 Moving Projects... 94 Reconciing a Project... 95 Performing Expense Panning... 95 Adding Labor... 95 Contents v
Adding Equipment... 100 Adding Materia and Other Resources... 105 Entering Direct Project Expenses... 107 Appying Overheads... 108 Reviewing Indirect and Genera and Administrative Aocated Expenses... 108 Reviewing Tota Expenses... 109 Performing Revenue Panning (Contract Projects Ony)... 109 Entering Revenue Drivers - Cost Pus... 109 Entering Revenue Drivers - Time and Materias... 112 Entering Revenue Drivers: Unit Price... 114 Entering Direct Project Revenue... 116 Reviewing Financias... 117 Cacuating Financia Statements... 117 Reviewing the Impact on Financia Statements... 117 Reviewing Project KPIs (Contract Projects Ony)... 118 Reviewing the Detaied Project Justification... 118 Reviewing the Project Score... 119 Reviewing Project Funding... 119 About Project Funding... 119 Process for Funding Projects... 120 Requesting Project Funding... 120 Reviewing Aocated Funds... 121 Submitting the Pan for Approva... 122 Part III. Aocating Workforce Resources to Projects... 123 Chapter 6. Administering Workforce... 125 About... 125 Workforce Assumptions... 126 Empoyee Dimension... 126 Job Dimension... 126 Process... 127 Workforce Administration Task List Tasks... 127 Viewing the Workforce Administration Task List... 127 Setting Goba Rates for Empoyees... 127 Adding Grade Leves... 128 Importing Empoyees... 129 Cacuating Empoyee Compensation... 129 vi Contents
Chapter 7. Panning Workforce... 131 About... 131 Process... 132 Workforce Panning Task List Tasks... 132 Viewing the Workforce Panning Task List... 133 Updating Existing Empoyees... 133 Reviewing Existing Empoyees... 133 Changing Empoyee Status... 136 Reviewing and Updating Empoyee Compensation... 137 Adding New Hires... 137 Adding To-Be-Hired (TBH) Requisitions... 137 Removing To-Be-Hired (TBH) Requisitions... 138 Changing Hiring Requisition Status... 139 Cacuating Compensation... 139 Reviewing Tota Empoyee Compensation... 139 Cacuating Future Years Compensation... 140 Reviewing Houry Costs... 140 Submitting the Pan for Approva... 141 Chapter 8. Performing Workforce Anaysis... 143 About... 143 Process... 143 Workforce Anaysis Task List Tasks... 144 Viewing the Workforce Anaysis Task List... 144 Roing Up Data... 144 Viewing the Resource Manager Dashboard... 145 Reviewing Utiization... 145 Reviewing Labor Requests Across Projects... 146 Staffing Projects... 146 Changing the Requisition Status... 146 Assigning Existing Empoyees... 147 Requesting New Hires... 147 Adding To-Be-Hired (TBH) Requisitions... 148 Recacuating Compensation... 149 Reviewing Tota Compensation... 149 Reviewing Empoyee Headcount and FTE... 149 Contents vii
Part IV. Aocating Capita Assets to Projects... 151 Chapter 9. Administering Capita Assets... 153 About... 153 Process... 153 Capita Administration Task List Tasks... 154 Viewing the Capita Administration Task List... 154 Importing Existing Assets... 155 About Setting Up Asset Cass and Asset Detai... 155 About Adding Standard Equipment to Asset Cass... 155 About Setting up the Asset Detai Dimension... 156 Setting Capita Assumptions... 156 Roing Up Capita Asset Expenses... 157 Verifying the Loaded Depreciation and Amortization on Existing Assets... 157 Cacuating Asset Reated Expenses... 157 Chapter 10. Panning Capita... 159 About... 159 Process... 159 Capita Panning Task List Tasks... 160 Viewing the Capita Panning Task List... 161 Considerations for Working with Capita Panning... 161 Reviewing Existing Assets... 162 Reviewing Major Existing Assets... 162 Reviewing and Updating Asset-Reated Expenses... 163 Cacuating Assets... 163 Transferring Assets... 164 Retiring Assets... 165 Reviewing Cacuated Detais... 166 Impairing Assets... 166 Cacuating Intangibes... 167 Cacuating A Leased Assets... 167 Viewing the Impact of an Asset on Financia Statements... 168 Viewing Asset Detais... 169 Managing New Assets... 170 Adding and Reconciing New Assets... 170 Adding New Assets... 170 Removing Assets... 171 Reconciing Assets... 172 Changing the Requisition Status of an Asset... 172 viii Contents
Adding and Reconciing New Leased Assets... 173 Adding New Leased Assets... 174 Removing Leased Assets... 176 Cacuating Leased Assets... 176 Reviewing and Reconciing Construction in Progress Assets... 177 Reconciing Construction in Progress Assets... 177 Cacuating Asset Reated Expenses... 178 Reviewing Asset Per Unit Cost Detai... 179 Submitting the Pan for Approva... 179 Chapter 11. Performing Capita Asset Anaysis... 181 About... 181 Process... 181 Capita Anaysis Task List Tasks... 182 Viewing the Capita Anaysis Task List... 182 Cacuating Equipment Expenses... 183 Viewing Equipment Overview... 183 Reviewing Equipment Utiization... 184 Reviewing Equipment Requests Across Projects... 185 Assigning Equipment to Projects... 185 Changing the Requisition Status... 185 Assigning Existing Equipment to Projects... 186 Raising a New Equipment Request... 187 Adding a New Asset... 187 Cacuating an Asset... 189 Reviewing Cacuated Detais... 189 Viewing the Impact of an Equipment Request on Financia Statements... 190 Recacuating Equipment Costs... 191 Reviewing the Impact on Financia Statements... 192 Viewing Asset Detais... 192 Part V. Performing Financia Anaysis... 193 Chapter 12. Performing Financia Anaysis... 195 About... 195 Process... 195 Finance Anaysis Task List Tasks... 195 Viewing the Finance Anaysis Task List... 196 Viewing the Financia Overview... 196 Aocating Funds... 197 Contents ix
Changing Funding Status... 197 Reviewing Project Financia Statements... 198 Reviewing Project KPIs... 198 Performing Detaied Anaysis... 199 Anayzing the Impact on Income Statement... 199 Anayzing the Impact on Cash Fow... 200 Reviewing Project Funding... 200 Deaocating a Fund... 201 Submitting the Pan for Approva... 201 Chapter 13. Reviewing Projects... 203 About Reviewing Projects... 203 Process for Reviewing Projects... 203 Review Projects Task List Tasks... 204 Viewing the Review Projects Task List... 204 Cacuating Department Leve Financia Statements... 204 Reviewing Project Proposas... 205 Reviewing Existing Projects... 205 Comparing Project Scores... 206 Reviewing Performance... 206 Reviewing Project Financia Performance... 206 Reviewing Departmenta Financia Performance... 207 Approving Projects... 207 Appendix A. Tempates... 209 About Tempates... 209 Extracting Sampe Tempate Fies... 209 Tempate Fie Format... 210 Requirements and Recommendations... 211 Data Load Settings... 211 Data Load Fie Order... 212 Importing the CSV Data Load Fies... 212 Tempate Fie Descriptions... 213 Smart Lists and Smart List Vaues Tempate Descriptions... 213 Metadata Tempate Descriptions... 214 Data Tempate Descriptions... 216 Appendix B. Sampe Project: Information Technoogy... 235 Creating an IT Industry-Specific Project Financia Panning Sampe Appication... 235 Loading Security... 236 x Contents
Loading Sampe Appication Security... 238 Loading Sampe Appication Data... 239 Gossary... 241 Index... 247 Contents xi
xii Contents
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14 Documentation Accessibiity
P a r t I Introduction to Project Financia Panning In Introduction to Project Financia Panning: About Project Financia Panning Getting Started Introduction to Project Financia Panning 15
16 Introduction to Project Financia Panning
1 About Project Financia Panning In This Chapter Overview of Project Financia Panning...17 Project Cassifications...18 Provided Dimensions...20 Predefined Eements...23 Project Financia Panning Roes...26 Sampe Appication...28 Assumptions...28 Accessibiity...28 Overview of Project Financia Panning Subtopics Vaue Proposition Key Features of Project Financia Panning Orace Project Financia Panning bridges the gap between the detaied projects an organization undertakes and the overa corporate impact/resources. It gives organizations a high-eve snapshot of how their assets and resources are aocated, and then it monitors performance and provides information about return on investment. Project Financia Panning addresses panning for the various tasks and resources for any project initiative with an underying mutidimensiona database. Specific functionaity was buit to hande various scenarios and cacuations that are typicay used in Project Financia Panning. Vaue Proposition The Project Financia Panning appication unifies the decision making process between corporate financia panning, and project financia panning processes within a singe appication construct. In many instances there tends to be a process disconnect between decisions made around projects and decisions made as part of the annua financia panning cyce within an enterprise. Project sponsors and stakehoders may have different goas from the corporate financia targets and ong range pans that drive bottom up annua pans and forecasts. Overview of Project Financia Panning 17
The appication construct, and functionaity within the Project Financia Panning appication ensures that the what-if impact anaysis and feedback oop from financia considerations for projects is instantaneous. Since the approva processes for projects are cosey tied to the approvas for financia pans and forecasts, the appication s process contros impicity ensures agreement between project sponsors, key stakehoders and financia decision makers. This heps ensure aignment of project pans and financia pans to financia targets and corporate ong range financia pans. Key Features of Project Financia Panning Project Financia Panning enabes you to accompish these tasks: Perform Panning for Indirect, Capita, and Contract projects Use the provided tempate fies for importing metadata and data Perform expense panning at detai eve or account eve (abor, materia, equipment) Aocate workforce resources and capita assets to projects Cacuate driver-based overheads for projects Perform different types of revenue panning/revenue recognition based on the type of Contract projects (Time and Materia, Fixed Price, or Cost Pus) Abiity to view the impact on financia statements from a project eve or an entity eve (Profit and Loss, Cash Fow, key performance indicators [KPIs]) Rank and approve projects based on a project score using financia measures and subjective measures (net present vaue [NPV], return on investment [ROI], payback, ifetime investment, risk assessment, strategic assessment, business assessment, organization missions) Perform panning for intercompany projects and reconcie them Request funding Track the project approva fow Use out-of-box reports Provides sampe projects for information technoogy Project Cassifications Subtopics Indirect Capita Contract Project Financia Panning supports three types of projects: Indirect, Capita, and Contract. 18 About Project Financia Panning
Indirect Aso known as administrative projects, Indirect projects have a cost impact but do not generate revenue. For exampe, an IT project that creates a soution/porta for the Human Resources team to track persona detais of empoyees woud be considered an Indirect project. If a project is cassified as Indirect, you can do ony expense budgeting for the project. You cannot do revenue budgeting for an Indirect project. Capita A Capita project is a ong-term investment project undertaken for construction of a capita asset (such as buidings, dykes, and roads). If a project has a cassification of Capita, you can do ony expense budgeting for the project. The expenses for a Capita project are tracked as Construction in Progress (CIP) on the Baance Sheet whie the assets are being deveoped. Once a Capita project is paced in service and the assets are ready, the CIP assets must be reconcied with existing assets. Contract Subtopics Time and Materias Fixed Price Cost Pus Other A Contract project is work performed for a customer and the customer reimburses the company. A Contract project generates both expenses and revenue based on an underying contract. The Contract project expenses, revenue, and biing can be for services performed and reimbursed by a cient. Project Financia Panning supports the foowing types of Contract projects: Time and Materias, Fixed Price, Cost Pus, and Other. Time and Materias Time and Materias is a project biing type whereby the customer is charged for a of the hours of work performed, for asset expenses, for any direct expenses incurred, and for materias purchased during project deivery. Exampes of Time and Materias arrangements are typicay found in the construction industry, for contractors, and for consuting firms. Fixed Price Fixed price is a project biing type whereby the customer is charged a set negotiated price for the work performed on the contract. This contract type paces upon the contractor maximum risk and fu responsibiity for a costs and resuting profit or oss. Project Cassifications 19
Cost Pus Cost Pus is a project biing type where the biing is based upon Cost Pus; an added amount, aso known as margin. Other This type of project biing type can be used for compex contract terms. For exampe, a customer may be charged a fixed price for some services deivered as part of project whie they may aso be charged time andmateria or a markup on expenses. Provided Dimensions Subtopics Account Project Project Eement Job Empoyee Asset Cass Asset Detai In addition to the dimensions provided with Orace Hyperion Panning (Entity, Scenario, Version, Period, Year, and Currency for muti-currency appications), Project Financia Panning provides the foowing dimensions: Account, Project, Project Eement, Job, Empoyee, Asset Cass, and Asset Detai. Account The Account dimension for Project Financia Panning is spit into three major groupings: Accounts that support panning for workforce resources Accounts that support panning for capita assets Accounts that support panning for projects Because Panning uses mutipe pan types, the accounts are segregated into the pan type in which they beong. The accounts contain members that are either for the drivers of cacuations, resuts of the cacuations, or are informationa and textura and provide the reevant data that must be coected as part of the panning process. Accounts are of a types Smart Lists, text accounts, date accounts, financia accounts, and so on. The Account dimension can aso be popuated with a specific customer's accounts which can then be used to pan or forecast or compare to actua. Project Financia Panning has pre-popuated the accounts to create financia statements. Project Financia Panning aso incudes some typica accounts when panning for workforce resources, capita asset resources, and projects. 20 About Project Financia Panning
Accounts are customizabe so they can meet customer's needs. However, if the accounts that Project Financia Panning provides are changed, the corresponding business rues, member formuas, and forms need to be modified so that the appication works as expected. Aso, if the accounts and rues are customized, in the event of upgrading Project Financia Panning, a changes wi need to be redone. Project The Project dimension contains both existing and new projects for which a company intends to pan and forecast. The Project dimension is broken down into types Contract, Capita, and Indirect projects. Detaied descriptions of the differing types are provided in Project Cassifications on page 18. As a starting point, Project Financia Panning provides the foowing ine items for new projects: 100 ine items for Contract and Indirect projects 50 ine items for Capita projects Administrators can add more ine items based on impementation requirements. Project Eement The Project Eement dimension enabes you to buid up revenue, cost, or other assumptions at the ine-item eve. It provides the abiity to deineate different revenue, expense, or other assumptions. As a starting point, Project Financia Panning provides the foowing ine items for entering assumptions: 20 ine items each for capturing revenue and cost assumptions 10 ine items for capturing overhead assumptions 5 ine items for capturing genera and administrative assumptions 20 ine items for intercompany transactions for a project 20 ine items for funding requests for a project. Administrators can add more ine items based on impementation requirements. Job The Job dimension contains a ist of the roes within an organization that are specificay used in project assignments. Exampes of jobs coud be Engineer, Software Deveoper, or Mechanic. Jobs unreated to projects are not incuded. Project abor is requested at the job eve and the request is for the type of job; for exampe, the roe of a resource that is needed for the project. The Job dimension is used with the Empoyee dimension to buid project requisitions or to identify empoyees by roe. You are not required to pan at a detaied empoyee eve. If your Provided Dimensions 21
organization does not perform detaied empoyee panning in reationship to projects, you can use the Job dimension with the Requisitions contained within the Empoyee dimension. Empoyee The Empoyee dimension contains empoyees of the organization. Cacuations (for exampe, saary and other compensation) can be performed for each individua empoyee. In addition, you can use the Empoyee dimension to pan or forecast for new hires for your organization. When a project manager requests abor resources for their projects, they can request a job, and the number of requests by job wi be supported by the abor requisition members from the Empoyee dimension. A resource manager can choose to reconcie a abor requisition to an existing empoyee if your organization does that eve of abor assignment in Project Financia Panning. The organization might perform abor assignments using another too and then import the assignments into Project Financia Panning. Orace anticipates that existing empoyees are imported from a Human Resources system, such as PeopeSoft. To support panning for new empoyees or abor requisitions at the project eve, as a starting point, Project Financia Panning provides the foowing ine items for entering requisitions: 100 ine items for hiring requisitions 50 ine items for abor requisitions Administrators can add more ine items based on impementation requirements. Asset Cass The Asset Cass dimension detais the different categories of assets that a company owns. Asset Cass is broken into tangibe assets (furniture and fixtures, machinery and equipment, computers, and so on) and intangibe assets (easehod improvements, software rights, goodwi). These casses are typicay the high eve of detai that you woud incude in your financia statements, and they woud not dri down to the asset eve. The Asset Cass dimension aso contains a ist of standard equipment that woud be requested by a project manager for use on projects. At the time of the request, the project manager knows what type of equipment they need to use on their project, but not whether it wi be fufied by an existing asset or by new assets. Therefore, the project manager requests ony an equipment type. Standard equipment provides a concise ist of materia assets that are requested for use on a project. Other types of assets are not incuded. Asset Detai The Asset Detai dimension is used to support the request of new asset purchases, either New Leased or New Owned. Asset Detai individuay detais each new request. When a project manager requests the use of standard equipment (contained in the Asset Cass dimension), the request supports asset requisitions in the Asset Detai dimension (Equip Rec 1, 2, 3, and so on). A project manager may not be aware if there is capacity avaiabe for an existing asset or if a new asset must be purchased to support the project so the asset manager decides how to fufi the 22 About Project Financia Panning
request. The Asset Detai dimension aso contains existing major equipment detaied out as individua assets or groups of assets, where possibe. To support panning for new equipment or assets, as a starting point, Project Financia Panning provides the foowing ine items for entering requisitions: 50 equipment requisitions which can be used for requesting the use of standard equipment at the project eve 30 ine items for panning for new eased assets 200 ine items for panning for new owned assets Administrators can add more ine items based on impementation requirements. Predefined Eements Subtopics Forms Business Rues Task Lists Menus Smart Lists Reports Project Financia Panning provides dimension members, forms, associated menus, task ists and tasks, business rues, Smart Lists, vaidation rues, substitution variabes, user variabes, and reports thereby significanty reducing the impementation effort. The foowing sections describe the predefined eements in more detai. Forms Project Financia Panning provides predefined forms to meet your needs. You can open forms as you step through the task ist tasks or you can seect and open forms beneath Form Foders. Forms in Project Financia Panning are grouped as foows: Appication Administration Use these forms to enter goba assumptions and drivers. The forms are further grouped into Project Administration, Workforce Administration, and Capita Administration. Projects Use these forms to create detaied project budgets and forecasts. The forms are further grouped into Project Panning, Project Financing, Project Financia Statements, and Project Supporting Forms. Workforce Use these forms to create detaied workforce pans. The main forms are avaiabe directy under the Workforce foder, whie the supporting forms are grouped into sub-foders beneath Workforce Supporting Forms: Workforce Setup and Maintenance and Workforce Project Usage and Anaysis. Predefined Eements 23
Capita Use these forms to create detaied capita asset pans. The main forms are avaiabe directy under the Capita foder, whie the supporting forms are grouped into sub-foders beneath Capita Supporting Forms: Asset Setup, Maintenance, and Anaysis and Asset Project Usage. When you make changes to forms in your mode, be sure that changes are synchronized with business ogic such as business rues, member formuas, and outine structure. Whenever you modify your business ogic, you shoud check your forms. Business Rues In Project Financia Panning forms, many shortcut menu options aunch predefined business rues, which dispay runtime prompt windows that you use to seect data, appy changes, and cacuate expenses. Panning appications, incuding Project Financia Panning, use Orace Hyperion Cacuation Manager to design and manage business rues. Predefined business rues enabe you to perform these tasks: Cacuate expenses Cacuate revenues Cacuate financia statements: Profit and Loss, Cash Fow, KPI's Perform seamess data movement from pan type to pan type Task Lists Project Financia Panning incudes predefined task ists that hep users navigate through the appication to ensure compete data coection. The task ists are designed to aign with the users and roes defined in Tabe 2, Project Financia Panning Roes. You can modify the predefined task ists in Project Financia Panning to add your own tasks as reviewing instructions, entering data in specific forms, and running business rues. See Managing Task Lists in Chapter 9 of the Orace Hyperion Panning Administrator's Guide. You can aso determine who can view and modify task ists in Project Financia Panning. Note: Being assigned to a task ist means being abe to access and compete tasks in the task ist. It does not mean being abe to assign tasks to someone ese. See Assigning Access to Task Lists in Chapter 9 of the Orace Hyperion Panning Administrator's Guide. Task ists in Project Financia Panning are divided into the foowing main categories: Administration Three task ists are provided for performing administrative tasks: Project Administration, Workforce Administration, and Capita Administration. Project Panning and Anaysis Six task ists are provided for proposing new projects and managing existing projects: Propose New Contract Projects, Propose New Capita Projects, 24 About Project Financia Panning
Propose New Indirect Projects, Manage Existing Contract Projects, Manage Existing Capita Projects, Manage Existing Indirect Projects, and Review Projects. Workforce Panning and Anaysis Two task ists are provided for workforce panning and anaysis: Workforce Panning and Workforce Anaysis. Capita Panning and Anaysis Two task ists are provided for Capita panning and anaysis: Capita Panning and Capita Anaysis. Financia Anaysis The Finance Anaysis is provided for doing detaied financia anaysis at the corporate eve. Menus Project Financia Panning incudes predefined shortcut menus that drive cacuations on predefined forms. The shortcut menus wi either dispay another form or wi aunch a rue to perform a cacuation for the project. The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. If you add or modify business rues and forms, update the appropriate existing menus or create new menus to support the change. For exampe, if you deete a business rue referenced by a menu, remove it from the menu. You can deete predefined shortcut menus without affecting predefined cacuations. See Working With Menus in Chapter 12 of the Orace Hyperion Panning Administrator's Guide. Smart Lists Smart Lists are inked to the dimensiona members used to manage projects, jobs, and empoyees, and to buid compensation budgets using forms. For exampe, the Empoyee_Type Smart List incudes Temporary, Permanent, and Contractor vaues. Smart Lists are aso used by predefined business rues that perform cacuations. For information about creating and using Smart Lists, see the Orace Hyperion Panning Administrator's Guide or the Orace Hyperion Panning User's Guide. Reports The foowing tabe ists the reports that are provided with Project Financia Panning. Tabe 1 Project Financia Panning Reports Report Name Funding Summary Description This report provides a summary of funding requests and shows the amount of aocated funds for a projects in an entity. It shows this data for ast, current, and next three years. This report enabes the finance manager and business unit head to review the tota funding requirements for the entity. The funding requirement per project can be anayzed using the inked report, Funding Summary for Project. Predefined Eements 25
Report Name Funding Summary for Project Impact on Financia Statements Project Detais Project Cost Detais Project Labor Expense Project Equipment Expense Project Materia Expense Project Revenue Detais Project Financia Performance Overview for Current Year Project Financia Performance Overview for Life Description This report provides detais about funding requests for a particuar project and the amount of aocated funds. It shows this data for ast, current, and next three years. This report summarizes the impact on the Income Statement and Cash Fow for a particuar project. It aso shows some Key Metrics for the project. This report provides a ist of projects with inception-to-date actua cost and revenue. It is usefu for project managers and business unit heads for tracking the financia performance of projects they are handing. This report summarizes the project costs for ast, current, and next three years. The project cost can be further anayzed by driing into inked reports: Project Labor Expense, Project Equipment Expense, and Project Materia Expense. This report shows the abor expense summary for a particuar project and entity for the ast, current, and next three years. This report shows the equipment expense summary for a particuar project and entity for the ast, current, and next three years. This report shows the materia expense summary for a particuar project and entity for the ast, current, and next three years. This report shows the revenue detais for a project. This report dispays financia parameters ike cost, revenue, margin, and margin % for projects in the current year (YTD performance). This report dispays financia parameters ike cost, revenue, margin, and margin % for a particuar project for the ast, current, and next three years. Project Financia Panning Roes The foowing tabe describes the typica participants in a Project Financia Panning ifecyce. This may vary by company across industries. Tabe 2 Project Financia Panning Roes Project Roe Business Unit Owner Executive Sponsor Description Business units that identified the need for the product or service the project wi deveop. Owners can be at a eves of an organization. The Executive Sponsor is a manager with demonstrabe interest in the outcome of the project who is utimatey responsibe for securing spending authority and resources for the project. The Executive Sponsor is the highest-ranking manager possibe, in proportion to the project size and scope. The Executive Sponsor acts as a voca and visibe champion, egitimizes the project s goas and objectives, keeps abreast of major project activities, and is the utimate decision-maker for the project. The Executive Sponsor provides support for the Project Sponsor and/or Project Director and Project Manager and has fina approva of a scope changes, and signs off on approvas to proceed to each succeeding project phase. The Executive Sponsor may eect to deegate some of the above responsibiities to the Project Sponsor and/or Project Director. 26 About Project Financia Panning
Project Roe Interna Decision-Maker Interna Representative Key Stakehoder Project Accountant Project Manager Project Sponsor/Project Director Project Team Member Stakehoder Steering Committee Description Members of the project community who have been designated to make project decisions on behaf of major business units that wi use, or wi be affected by, the product or service the project wi deiver. These Decision Makers are responsibe for achieving consensus of their business unit on project issues and outputs, and communicating it to the Project Manager. They attend project meetings as requested by the Project Manager, review and approve process deiverabes, and provide subject matter expertise to the Project Team. On some projects they may aso serve as Representatives or be part of the Steering Committee. Members of the interna community who are identified and made avaiabe to the project for their subject matter expertise. Their responsibiity is to accuratey represent their business units needs to the Project Team, and to vaidate the deiverabes that describe the product or service that the project wi produce. Representatives are aso expected to bring information about the project back to the project community. Towards the end of the project, interna representatives wi test the product or service the project it is deveoping, using, and evauating it whie providing feedback to the Project Team. Subset of Stakehoders who, if their support were to be withdrawn, woud cause the project to fai. The Project Accountant manages the accounting aspects of a project and creates financia reports specificay designed to track the financia progress of projects, which can then be used by project managers to aid in project management. The person responsibe for ensuring that the Project Team competes the project. The Project Manager deveops the Project Pan with the team and manages the team s performance of project tasks. It is aso the responsibiity of the Project Manager to secure acceptance and approva of deiverabes from the Project Sponsor and Stakehoders. The Project Manager is responsibe for communication, incuding status reporting, risk management, escaation of issues that cannot be resoved in the team, and, in genera, making sure the project is deivered in budget, on schedue, and within scope. The Project Sponsor is a manager with demonstrabe interest in the outcome of the project and who is responsibe for securing spending authority and resources for the project. The Project Sponsor, aso caed a Project Director, acts as a voca and visibe champion, egitimizes the project s goas and objectives, keeps abreast of major project activities, and is a decision-maker for the project. The Project Sponsor participates in and/or eads project initiation; the deveopment of the Project Charter. He or she wi participate in project panning (high eve) and the deveopment of the Project Initiation Pan. A Project Sponsor provides support for the Project Manager; assists with major issues, probems, and poicy conficts; removes obstaces; is active in panning the scope; approves scope changes; signs off on major deiverabes; and signs off on approvas to proceed to each succeeding project phase. The Project Sponsor generay chairs the steering committee on arge projects. The Project Sponsor may eect to deegate any of the above responsibiities to other personne either on or outside the Project Team Group of a members who are identified as members of the Project Team. Groups, units, individuas, or organizations, interna or externa to our organization, which are impacted by, or can impact, the outcomes of the project. This incudes the Project Team, Sponsors, Steering Committee, and co-workers who wi be affected by the change in the project. Generay incudes management representatives from the key organizations invoved in the project oversight and contro, and any other key stakehoder groups that have specia interest in the outcome of the project. The Steering Committee acts individuay and coectivey as a voca and visibe project champion throughout their representative organizations; generay they approve project deiverabes, hep resove issues and poicy decisions, approve scope changes, and provide direction and guidance to the project. Depending on how the project is organized, the steering committee can be invoved in providing resources, assist in securing funding, act as iaisons to executive groups and sponsors, and fi other roes as defined by the project. Project Financia Panning Roes 27
Project Roe Vendor Description Contracted to provide additiona products or services the project wi require, A Vendors are another member of the Project Team. Sampe Appication In this reease, Project Financia Panning is providing an industry-specific sampe appication for information technoogy (IT). The goa is to demonstrate how Project Financia Panning can be used for different industries. The sampe IT appication demonstrates how it can be used for IT consuting. The appication comes with pre-fied data for expense and revenue budgets, outof-the-box Approvas, security setup, and members for assets, empoyees, jobs, and so on. Note: The data provided is ony sampe data and does not reate to any actua data. For detais about creating, oading security for, and oading data for the IT industry-specific Project Financia Panning sampe appication, see Appendix B, Sampe Project: Information Technoogy. Assumptions Orace assumes that administrators managing Project Financia Panning appications are famiiar with the predefined content provided, Panning, and Orace Hyperion Cacuation Manager. Accessibiity For menu and navigation keyboard aternatives, see the Orace Hyperion Panning Accessibiity Guide, avaiabe on Orace Technoogy Network (OTN) at http://www.orace.com/ technetwork. 28 About Project Financia Panning
2 Getting Started In This Chapter Initia Product Impementation Tasks...29 Appication Maintenance Tasks...31 Loading Metadata and Data...32 Securing Appications...32 Creating and Initiaizing Project Financia Panning Appications...34 Logging On and Accessing Project Financia Panning...35 Initia Product Impementation Tasks Users who are responsibe for setting up and initiaizing Project Financia Panning in your organization, define and prepare appications by performing these tasks: 1. Insta and configure Project Financia Panning. See the Orace Enterprise Performance Management System Instaation and Configuration Guide. 2. Create and initiaize the Project Financia Panning appication. See Creating and Initiaizing Project Financia Panning Appications on page 34. 3. Load the Entity dimension with members corresponding to the entities in the organization. 4. Load the existing positions in the organization as members in the Job dimension (see the sampe IT project provided with Project Financia Panning). Note: For information about creating, oading security for, and oading data for an IT industry-specific Project Financia Panning sampe appication, see Appendix B, Sampe Project: Information Technoogy. 5. Load the existing empoyees from the company s HRMS as members in the Empoyee dimension. 6. Load the Asset Cass dimension with the asset types handed by the organization. Note: The Asset Cass dimension comes with some predefined members. 7. Load the Asset Detai dimension with the major existing assets in the organization. Initia Product Impementation Tasks 29
Note: You do not need to bring every asset into the appication. Project Financia Panning enabes you to group together simiar assets. For exampe, if your organization is using 1000 aptops, you do not need to add 1000 members to the Asset Detai dimension. You can add just one Laptop member to the Asset Detai dimension and whie oading the data corresponding to this asset, specify the Asset Units as 1000. This wi ensure that a your cacuations are handed correcty. This wi aso hep you to scae your appication. 8. Load the existing projects in the organization as members in the Project dimension. Ensure that you are oading the project under the correct project cassification hierarchy. For exampe, before oading a project in Project Financia Panning, if it is determined to be a Contract project, it shoud be added under the Existing Contract Project hierarchy. Faiing to do so may resut in oss of functionaity associated with the project. 9. Refresh the appication to synchronize it with Orace Essbase. 10. Load data from other appications into Project Financia Panning. See Chapter 3, Administering Projects, Chapter 6, Administering Workforce, and Chapter 9, Administering Capita Assets for detais on how to use OutineLoad utiity for oading data into Project Financia Panning. If you are using the OutineLoad Utiity, make sure to mode your data as specified in the tempates shipped with Project Financia Panning. See Appendix A, Tempates. 11. Review the oaded data. 12. Set the correct vaues for the substitution variabes. These are used in Project Financia Panning forms and in predefined reports shipped with Project Financia Panning. Substitution variabe vaues: CurYr Set this to the current year. For exampe, if the current year is 2012, set this to FY12. LastYr Set this to the previous year, for exampe, FY11. Ensure that the previous year exists in the year dimension. NextYear Set this to the next year, for exampe, FY13. Yr3 Set this to the year after NextYear, for exampe, FY14. Yr4 Set this to the year after Yr3, for exampe, FY15. ThisMonth Set this to the current month. CurScenario Set this to the current scenario. CurVersion Set this to Working. ActVersion Set this to Fina. ForVersion Set this to Working. PanVersion Set this to Fina. Thisyear Set this to the current year. 13. Ensure that the Smart Lists are popuated with the vaues required for your business needs. The foowing Smart Lists must be updated with the required vaues: AssignmentLocation 30 Getting Started
Customer FundingSource PhysicaLocation ProjectCostLeve ProjectManager SkiSet Grade Project Biing Leve 14. Specify goba assumptions defauts. See Chapter 3, Administering Projects, Chapter 6, Administering Workforce, and Chapter 9, Administering Capita Assets. 15. The vaues for the foowing user variabes need to be set for each user: Entity View Set this to the entity that the user has access to Scenario View Set this to the scenario that the user has access to Version View Set this to the version that the user has access to Reporting Currency Ony set this for a muticurrency appication Note: Project Financia Panning forms use user variabes to ease usabiity. You wi not be abe to open any forms without correcty setting these user variabes. Note: Steps 5, 7, 8, and 10 are optiona. Project Financia Panning provides you the capabiity to create new projects, perform the abor and equipment expensing for the projects using requisitions, and to submit the pans for approva. Appication Maintenance Tasks Periodicay, administrators who are responsibe for maintaining appications may need to perform these tasks: Project, Empoyee, Asset Detai, and Project Eement dimensions provide ine items for creating new projects, requests, or assumptions. For detais about ine items, see Provided Dimensions on page 20. If you are using rues to add a new project, request, or assumption, the rue wi dispay an error message if there are no empty ine items avaiabe. If this occurs, you must oad more ines items as required. For instructions on oading metadata, see the Orace Hyperion Panning Administrator's Guide. Perform a cube refresh after adding ine items. Project Financia Panning defines ony a few years in the forms through substitution variabes LastYr, CurYr, NextYear, Yr3, and Yr4. If you require additiona years to be incuded in the form, you can define additiona substitution variabes for the appication and incude them in the forms. As the years progress, the vaues for the substitution variabes shoud be updated, as needed. Appication Maintenance Tasks 31
Any customization performed on the rues or any other artifacts must be redone if you upgrade Project Financia Panning. Loading Metadata and Data Project Financia Panning provides import utiities and sampe tempate fies that you can use to import data and metadata into your appication. The ExportPFPTempates utiity extracts the sampe tempate fies to a user-defined root foder. The PFPImportUtiity imports the data and metadata into the Project Financia Panning appication. The sampe tempate fies show how data shoud be formatted in a CSV fie in order to oad it to a Project Financia Panning appication. For detais on the tempate formats, see Appendix A, Tempates. Securing Appications Security is based on user privieges and system roes and access permissions that you assign to users and to groups. Groups are sets of users who have simiar access permissions. You assign task security by assigning roes to a user. Each roe is associated with a set of tasks. See the Orace Enterprise Performance Management System User and Roe Security Guide. By defaut, users can open ony those artifacts, such as forms and task ists, to which they have access. Assign access using the foowing guideines, foowing the procedure in Setting Up Access Permissions and Assigning Access to Members in the Orace Hyperion Panning Administrator's Guide. Dimensions and Members Grant access so that panners can view and change information ony for their own Entities and projects. Do so by providing access to the Entity dimension and Eement members. Forms Assign appropriate access to forms based on their reevance to users. For exampe, assign Project Manager access to a forms in the Project Panning form foder. If you grant access to the Workforce foder, panners can view a chid foders and forms. Project Financia Panning forms have been organized to hep simpify form security. Foders have been created for Capita Maintenance and Panning, Workforce and Project separatey to hep segregate the duties and to ensure confidentia data remains secure. Task ists Assign appropriate access to task ists based on their reevance to users. For exampe, aow panners access to the Budget Preparation task ist, but not to the Project Administration task ist. Business rues Assign access permissions to business rues to ensure users have access to rues associated with their roes. Panning unit hierarchies Grant access ony to cost center owners or reviewers. Reports Assign access to reports buit in the workspace. During the panning cyce, ock user sets to prevent users from modifying scenario-version data combinations. Generay, grant users access ony to the empoyees and jobs within their entity. For exampe, specify that panners can view and modify empoyee and position information for their 32 Getting Started
department or cost center ony. This is accompished by setting security at the entity eve. Empoyee-eve data shoud be set to write access. Grant users access ony to their departmenta entities. This practice ensures that users can view and modify compensation, empoyees, or projects specific to their department or cost center. Simiary, grant ony cost center or department managers and panners access to the Genera Ledger entities in their cost centers or departments. Account dimension: m Grant users access to predefined accounts by pan type, such as Project, Workforce, and Capita Asset accounts. m m m m Note: Athough you can secure members of the grade accounts, grade vaues are gobay visibe in Smart Lists. However, Smart Lists do not contain any saary information. Secure the Genera Ledger accounts as appropriate for your panning access. Grant users access to the descendants of the financia statements, as needed. For exampe, Project Score. Set view access to the goba assumptions set at the No Entity eve. Additiona Earnings defauts, and Empoyer-paid Taxes defauts. Project Eement dimension: m m Grant users the appropriate access to the Project Eement members. Grant users write access to Revenue, Cost, and Funding eements but restrict most users access to Overhead eements by ony granting them view access. Empoyee dimension: m m m m Secure the empoyee and saary information oaded from HR based on their reevance to panners. Grant users access to a new empoyees and requisitions so that panners can create abor requisitions and add empoyees to their respective departments. Grant a users view access to the standard rates at the job eve. It is not necessary to secure job codes. Scenario and Version dimensions: m m m Grant users access to scenarios, such as providing view access to Pan and Forecast data but restricting access to Actua data. Grant users access to versions, for exampe, assign view access to a fina version but set write access to working, what if versions. Permissions for versions are independent of scenarios, so view access to the fina version prevents write access to the fina version data for a scenarios. Securing Appications 33
Creating and Initiaizing Project Financia Panning Appications This section describes how to create and initiaize a new Project Financia Panning appication using Panning appication administration. Note: Project Financia Panning appications are not supported by Orace Hyperion EPM Architect. You must use Panning appication administration to create a Project Financia Panning appication. Creating and initiaizing Project Financia Panning appications oads predefined: Dimensions and members Forms Smart Lists Member formuas Business rues Menus Reports To create a new Project Financia Panning appication using Panning appication administration, see the Orace Hyperion Panning Administrator's Guide. When using the Panning Appication Wizard to create a Project Financia Panning appication, seect the Orace Project Financia Panning appication type. Then choose one of the foowing options for Industry Sampe: If you are creating a basic Project Financia Panning appication, seect None. You wi then be prompted to define the appication caendar, set currency options, and set the customizabe pan types, if required. If you are creating an information technoogy (IT) industry-specific Project Financia Panning appication, seect Information Technoogy. You wi not be prompted to define the appication caendar, currency, and pan types. They wi be set automaticay with predefined settings. For detais about creating, oading security for, and oading data for an IT industry-specific Project Financia Panning sampe appication, see Appendix B, Sampe Project: Information Technoogy. The newy created Project Financia Panning appication is automaticay initiaized when it is created. No additiona initiaization steps are required after the appication is created. Considerations when creating a Project Financia Panning appication that is in a anguage other than Engish: The data source must be set to Unicode mode. 34 Getting Started
You may need to reset the date format in the Panning dispay options. See Setting the Date Format in the Orace Hyperion Panning User's Guide. Logging On and Accessing Project Financia Panning You set up Project Financia Panning in the Orace Hyperion Enterprise Performance Management Workspace environment. The defaut EPM Workspace URL is http://web server:port/workspace/, where web server is the Web server machine hostname and port is the Web server isten port. For information about instaing and configuring EPM Workspace, see the Orace Enterprise Performance Management System Instaation and Configuration Guide and the Orace Hyperion Enterprise Performance Management Workspace Administrator's Guide. ä To og on to EPM Workspace and access Panning, and Project Financia Panning: 1 Ensure that the Web server is started and the Web appication server is running in the Services pane. 2 In the Web browser, enter the URL for the Orace Hyperion Enterprise Performance Management Workspace Log On page. 3 Enter your system user name. 4 Enter your system password. 5 Cick Log On. 6 Seect Navigate, then Appications, then Panning, and then seect an appication. Logging On and Accessing Project Financia Panning 35
36 Getting Started
P a r t I I Administering, Managing, and Proposing Projects In Administering, Managing, and Proposing Projects: Administering Projects Managing Existing Projects Proposing New Projects Administering, Managing, and Proposing Projects 37
38 Administering, Managing, and Proposing Projects
3 Administering Projects In This Chapter About...39 Process...39 Project Administration Task List Tasks...40 Viewing the Project Administration Task List...41 Setting the Discount Rate and Tax Rate...41 Setting Investment Criteria...41 Entering Overhead Assumptions...42 Setting Approva Status...44 Importing Projects...45 Setting KPIs for Projects...45 Intercompany...47 Preparing Base Forecast Data...49 About Project Administration provides defauts and pre-panning setup for project administrators. Administrators must oad metadata and data from transactiona systems, verify the oad, and perform cacuations so data is ready for panners and reviewers to use when performing panning activities. The Project Administration task ist guides administrators through the project administration process by isting tasks and instructions to ensure that a reevant data is coected and cacuated. Note: As a best practice, ensure that administrators, entity owners, and finance heads have access to the Project Administration task ist. Process The project administration process enabes administrators to set up the required assumptions and information that wi be used for project panning and forecasting. Administrators can import the setup information from transactiona systems or they can add it manuay. The setup information is used as defauts for panning newy created projects or for forecasting existing About 39
projects. Assumptions provided here are entered at the entity eve and, when a project is created for an entity, these assumptions are used as a starting point when you begin your panning. Assumptions incude the foowing: Discounting process Discounting factors Predefined debt ceiings at the project eve Average cost of borrowing Taxes appicabe for the entity Predefined rues for apportioning to projects the entity's indirect and genera and administrative expenses Setup requirements for a intercompany projects and entities Limits defined for KPIs for projects periphery Rues for processing data at mass eve for forecasting, indirect expenses, and roups for the Project cube Project Administration Task List Tasks 1. Enter vaues for discount rate and tax rate assumptions. See Setting the Discount Rate and Tax Rate on page 41. 2. Set investment criteria, incuding defining weightages and reviewing criteria. See Setting Investment Criteria on page 41. 3. Enter overhead assumptions, incuding indirect cost and genera and administrative cost assumptions. See Entering Overhead Assumptions on page 42. 4. Set the approva status for abor, asset, and funding requests. See Setting Approva Status on page 44. 5. Import projects and refresh the appication. See Importing Projects on page 45. 6. Set key performance indicators (KPIs) for projects. See Setting KPIs for Projects on page 45. 7. Add intercompany partners for a project and review intercompany reconciiations. See Intercompany on page 47. 8. Prepare the base forecast data. See Preparing Base Forecast Data on page 49. 40 Administering Projects
Viewing the Project Administration Task List ä To view the Project Administration task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 2 Seect View, then Task List, and then Task List. 3 Expand Project Administration. 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Setting the Discount Rate and Tax Rate Define the discount rate approach and provide the required information to determine the effective discount rate based on approach. You can aso provide tax rate detais for an entity and other important factors ike debt ratio and cost of borrowings at entity eve. Debt ratio input can be used to define the imit of the debt to be aowed for the projects and cost of borrowing wi hep in indicating the average cost of debt. These imits wi be hepfu for the user to pan for a proposed project.. These rates are the defaut for a new projects created in Project Financia Panning if the rates are not defined at the project eve. The detais entered can be overridden ater for a specific project. The effective discount rate drives the foowing accounts: Discounting factor Present vaue (PV) of cash fow Net present vaue (NPV) For detais on how the effective discount rate is cacuated, see the discussion about NPV at Net Present Vaue (NPV) on page 45. ä To enter the discount rate and tax rate detais for an entity: 1 Launch the Set Discount Rate and Tax Rate task under the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 2 Compete the 9.0 Goba Discount Rate and Tax Rate Assumptions form. For form eement definitions, see the Gossary. Setting Investment Criteria Administrators define investment criteria in terms of detaied financia and strategic factors for scoring the project by giving weights to them. Viewing the Project Administration Task List 41
These predefined weights for scoring the projects are defined at the organization eve, taking into consideration the corporate strategic pan and goas. They hep to determine the factors affecting the project performance based on the parameters defined at corporate eve. For more information about scoring projects, see Reviewing the Project Score on page 81. ä To set investment criteria: 1 Launch the Set Investment Criteria task under the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 2 Compete the Set Investment Criteria composite form. For form eement definitions, see the Gossary. Entering Overhead Assumptions Overheads are expenses necessary for the performance of a job or continued functioning of the business but cannot be specificay attributed to a project. Overheads can be divided into the foowing categories: Indirect costs Genera and administrative costs Indirect costs are necessary to a job but are difficut to assign to a contract. Costs to a project are aocated based on the Indirect Cost Rate (ICR) and an ICR can be set for different types of expenses. The project administrator sets the indirect cost poo and aocation basis for each overhead ine item, and then provides the ICR. Project Financia Panning provides the foowing indirect cost poo categories: Labor Overhead Engineering Overhead Manufacturing Overhead Materia Overhead Information System Overhead Training Overhead Fringe Overhead Common Overhead Poo Faciities Aocation Project Financia Panning provides the foowing aocation basis options for indirect cost assumptions and for genera and administrative cost assumptions: Tota Direct Labor Cost Tota Direct Labor Hours 42 Administering Projects
Tota Direct Materia Cost Tota Number of Empoyees Tota Direct Costs Tota Square Footage Tota Machine Hours Vaue Added Cost Input Genera and administrative costs are reated to the entire company. These costs are necessary to run the business but cannot be assigned to a specific job or project. The vaues entered are used to cacuate the genera and administrative cost rate (GACR) for each genera and administrative cost poo. The project administrator sets the genera and administrative cost poo and aocation basis for each genera and administrative eement, and then provides the GACR. Project Financia Panning provides just one genera and administrative cost poo category: Corp G&A ä To enter overhead assumptions for an entity: 1 Launch the Enter Overhead Assumptions task under the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 2 Compete the Set Overhead Assumptions composite form. For form eement definitions, see the Gossary. Project Financia Panning provides mutipe ine items for entering indirect cost and genera and administrative assumptions, however you do not need to use a of them if they are not appicabe. Additiona ine items can be added, if needed. To add cost poos, you must add a new poo to the Smart List. To add an aocation base, update the Smart List and incorporate the new driver into the overhead cacuations. 3 From the Enter Indirect Cost Assumptions form, you can use the shortcut menu to cacuate indirect costs. See Cacuating Indirect Costs on page 44. 4 From the Enter G and A Cost Assumptions form, you can use the shortcut menu to cacuate genera and administrative costs for a projects. See Cacuating Genera and Administrative Costs on page 44. Note: The Appy Overheads task in the Manage Existing Projects task ist or in the Propose New Projects task ist cacuates a of the overheads. See Appying Overheads on page 70 in Chapter 4, Managing Existing Projects, or Appying Overheads on page 108 in Chapter 5, Proposing New Projects. Note: You must perform a cacuation if the assumptions have changed or after data has been entered or oaded into the appication. Entering Overhead Assumptions 43
Cacuating Indirect Costs This rue cacuates the indirect expenses for a the projects of an entity based on the predefined rues or assumptions entered. The cacuation wi ony impact the projects that have data in them. You can run this rue on a periodic basis as a batch rue for projects or you can run it after oading information into a project from transactiona systems. ä To cacuate indirect cost: 1 Open the Set Overhead Assumptions composite form. See Entering Overhead Assumptions on page 42. 2 Compete the Enter Indirect Cost Assumptions form. For form eement definitions, see the Gossary. 3 Right-cick the form and seect Cacuate Indirect. Cacuating Genera and Administrative Costs This rue cacuates the genera and administrative expenses for a the projects of an entity based on the predefined rues or assumptions entered. If the assumption rates change, then the cacuation wi impact a of the projects of an entity. The cacuation wi ony impact the projects that have data in them. You can run this rue on a periodic basis as a batch rue for projects or you can run it after oading information into a project from transactiona systems. ä To cacuate genera and administrative costs: 1 Open the Set Overhead Assumptions composite form. See Entering Overhead Assumptions on page 42. 2 Compete the Enter G and A Cost Assumptions form. For form eement definitions, see the Gossary. 3 Right-cick the form and seect Cacuate G and A. Setting Approva Status This task enabes you to set whether the project can be approved directy without first obtaining the approva of the resource, asset, or finance manager. If the auto approva is set to Yes, the project can be approved without the resource, asset, or finance manager's approva. If the auto approva is set to No, the resource, asset, or funding must be approved before the project can be approved. ä To set approva status: 1 Launch the Approva Settings task under the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 44 Administering Projects
2 In the Approva Settings form, choose the approva setting for the foowing ine items: Auto Approva - Labor Requisitions Auto Approva - Asset Requisitions Auto Approva - Fund Requests Importing Projects Administrators can reguary update an appication's metadata and data from transactiona systems. After updating the metadata they need to perform a cube refresh on the appication before updating the data. Project Financia Panning provides import utiities and sampe tempate fies that you can use to import data and metadata into your appication. For information about the provided import utiities and sampe tempate fies, see Loading Metadata and Data on page 32. Setting KPIs for Projects Administrators define the upper and ower imits of key performance indicators (KPIs) for a projects. Project Financia Panning provides a set of financia and strategic KPIs, but you can add KPIs based on your requirements. If KPIs are added, ensure that you add the corresponding vaidation rues. Project Financia Panning provides the foowing KPIs: NPV ROI Payback Period (Years) Benefit Cost Ratio Lifetime Investment ä To set KPIs for projects: 1 Launch the Set KPIs for Projects task under the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 2 Compete the 1.0 Set KPIs form. For form eement definitions, see the Gossary. For a discussion about net present vaue (NPV), incuding project cash fow, effective discount rate, and discounting factor, see Net Present Vaue (NPV) on page 45. Net Present Vaue (NPV) Net present vaue (NPV) is an indicator of how much vaue an investment or project adds to an organization. It is cacuated as a sum of a the net cash fows over the years discounted to their Importing Projects 45
present vaue. NPV compares the vaue of a doar today to the vaue of that same doar in the future, taking infation and returns into account. If the NPV of a prospective project is positive, it wi ikey be accepted. However, if the NPV is negative, the project might be rejected because the cash fows wi aso be negative. Each cash infow/outfow is discounted back to its present vaue (PV). Then they are summed. Therefore, NPV is the sum of a terms: where t is the time of the cash fow; i is the discount rate (the rate of return that coud be earned on an investment in the financia markets with simiar risk); R t is the net cash fow (the amount of cash, infow minus outfow) at time t. Within the context of Project Financia Panning (the members in itaics are actua Project Financia Panning account members): R t = Project Cash Fow for the year denoted by t I = Effective Discount Rate (1+i) t = Discounting Factor R t / (1+i) t = PV of Cash Fow (Present Vaue of Cash Fow) t = offset of the current year from the project start year The NPV cacuations are affected by any changes in the aforementioned account members. A detaied description on how changing any of these members affects NPV is provided in the foowing sections. Project Cash Fow Project cash fow is the net cash fow associated with the project for that year. It is cacuated as foows: Project Cash Fow = Sources of Cash Uses of Cash Project Financia Panning provides a way to indicate the cash fow incidence for the account or project. The cash fow incidence impacts cash fow. Project Financia Panning provides many choices regarding how an account wi affect the cash fow, but in some cases, we have made some assumptions about genera operating expenses for cash fow purposes. For exampe, we assume that saary expenses are a cash outfow in the month that saary is paid. However, for cacuating NPV, the project cash fow must be discounted to get the present vaue of the cash fow. Note: Any change in revenues/expenses for the project and/or tax rates for the project affect the NPV vaue. 46 Administering Projects
Effective Discount Rate The effective discount rate can be cacuated in two ways: Direct Where the discount rate becomes the effective discount rate. You provide the discount rate vaue. CAPM Where the effective discount rate is cacuated using the foowing formua: Effective Discount Rate = ((Riskess Return + (Beta * Market Risk Premium)) * (1-Debt Ratio) + (Cost of Borrowing * (1-Tax Rate) * Debt Ratio) Note: Any change in effective discount rate affects the NPV vaue. Discounting Factor The discounting factor is used to discount the vaue of a the future cash fows to their current vaue. Intercompany Subtopics About Intercompany Partnerships Process for Administering Intercompany Projects Estabishing Intercompany Partner Reationships Reviewing Intercompany Reconciiations Limitations of Intercompany Transactions About Intercompany Partnerships Intercompany partnerships arise when the scope of the work requires mutipe entities to work on the project to compete it. Intercompany partnerships consist of an owning entity, who assigns the project work and is responsibe for the overa deivery of the project, and a service provider entity, who competes the project work within the time ine provided by the owning entity. The service providing entity charges the owning entity for the expense incurred on the project either with or without markup. The reimbursement for these expense are considered intercompany revenue to the service provider and become an intercompany expense for the owning entity. At the corporate eve, these intercompany charges are eiminated. Process for Administering Intercompany Projects Ony administrators can set up intercompany partner reationships. Project managers must request that the administrator add an intercompany partner to their project and specify the entity that wi be the service provider. After setup, the service provider pans their expenses and then defines the terms for reimbursement from the owning entity. After the service provider Intercompany 47
defines the terms for reimbursement, the intercompany revenue can be cacuated. This wi aso automaticay cacuate the intercompany expenses for the project owner and, at the tota company eve, the intercompany revenue and expenses wi be eiminated. Intercompany eiminations can be verified using the forms provided in the appication. Estabishing Intercompany Partner Reationships Subtopics Adding Intercompany Partners Removing Intercompany Partners Adding Intercompany Partners Administrators can add intercompany partners as service providers to an owning entity for a project. Before adding an intercompany partner, create a project for the owning entity in the project's forms. ä To add an intercompany partner to a project: 1 Navigate to the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 2 Expand Intercompany. 3 Launch the Add Intercompany Partner task. 4 Review the 1.8 Intercompany Administration form. For form eement definitions, see the Gossary. 5 Right-cick the form and seect Add Inter-Company Partner. 6 Enter the service provider entity to be added as the intercompany partner. Note: The partner entity cannot be the same as the owner entity nor can it be the chid of the owner entity 7 Cick Add. The partner entity is added to the 1.8 Intercompany Administration form with the project ownership set to Project Service Provider. Removing Intercompany Partners Administrators can remove an intercompany partner from a project. The rue used to remove the partner removes a data from the partner entity for a project. ä To remove an intercompany partner from a project: 1 Navigate to the Project Administration task ist. 48 Administering Projects
See Viewing the Project Administration Task List on page 41. 2 Expand Intercompany. 3 Launch the Add Intercompany Partner task. 4 Review the 1.8 Intercompany Administration form. For form eement definitions, see the Gossary. 5 Right-cick the form and seect Remove Inter-Company Partner. 6 Enter the entity to be removed as the intercompany partner. 7 Cick Remove. The partner entity is removed from the 1.8 Intercompany Administration form. Reviewing Intercompany Reconciiations Administrators can review intercompany reconciiations between the owning entity and the service provider entity for a project at the year eve. ä To review intercompany reconciiations: 1 Navigate to the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 2 Expand Intercompany. 3 Launch the Review Intercompany Reconciiations task. 4 Review the 1.8 Intercompany Reconciiation form. For form eement definitions, see the Gossary. Limitations of Intercompany Transactions Intercompany partners can ony be added to Cost Pus Contract projects. Intercompany partners are ony aowed to budget in the base currency of the owning entity as currency exchanges between the partner entity and the owning entity are not supported in this reease. Preparing Base Forecast Data Project Financia Panning heps you prepare base forecast data by copying the actua data and pan data to the specified forecast version. You can fine-tune the base forecast data that is prepared by this automated process by considering other factors ike pending work and resource avaiabiity. You can set the actua data to read-ony by setting the start and end period or year for the scenario. Forecasting can occur at a high eve or at the detaied assignment eve of the project. Preparing Base Forecast Data 49
Note: Actua data must be oaded to the Actua scenario at the Direct Cost Input and Revenue Direct Input. Preparing Forecast Data With Assignment Detais This task aunches the PrepareDetaiForecastBaseData business rue which heps you prepare the data for forecasting project expenses and revenues at a detaied resource eve. Launching this business rue: Deetes existing data in the Prior FCST forecast version Copies data from the Fina forecast version and moves it into the Prior FCST forecast version Copies detaied data (incuding empoyee, asset, and materia assignments) from the Fina actua version into the FORECAST VERSION forecast version If data is not avaiabe in the FORECAST VERSION forecast version, the rue copies the data with assignment detais from the Fina pan version into the FORECAST VERSION forecast version for the remainder of the budget cyce. The actua copied data wi remain undisturbed. Assumptions are copied from the Prior FCST forecast version to the FORECAST VERSION forecast version ä To prepare base forecast data with assignment detais: 1 Navigate to the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 2 Expand Prepare Base Forecast Data. 3 Launch the Prepare Forecast Data with Assignment Detais task. 4 Launch the PrepareDetaiForecastBaseData business rue. 5 In PrepareDetaiForecastBaseData, ensure vaues are seected for a eements. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Preparing Forecast Data Without Assignment Detais This task aunches the PrepareHighLeveForecastBaseData business rue which heps you prepare the data for forecasting project expenses and revenues at a high eve. Assignment detais are not copied. Launching this business rue: Deetes existing data in the Prior FCST forecast version Copies data from the Fina forecast version and moves it into the Prior FCST forecast version 50 Administering Projects
Copies high eve data from the Fina actua version into the FORECAST VERSION forecast version If future data is not avaiabe in the FORECAST VERSION forecast version, the rue copies high eve data from the Fina pan version into the FORECAST VERSION forecast version for the remainder of the budget cyce. The actua copied data wi remain undisturbed. Assumptions are copied from the Prior FCST forecast version to the FORECAST VERSION forecast version ä To prepare base forecast data without assignment detais: 1 Navigate to the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 2 Expand Prepare Base Forecast Data. 3 Launch the Prepare Forecast Data without Assignment Detais task. 4 Launch the PrepareHighLeveForecastBaseData business rue. 5 In PrepareHighLeveForecastBaseData, ensure vaues are seected for a eements. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Cearing Forecast Data This task aunches the CearForecastData business rue which deetes the data from the seected Forecast Version. ä To cear forecast data: 1 Navigate to the Project Administration task ist. See Viewing the Project Administration Task List on page 41. 2 Expand Prepare Base Forecast Data. 3 Launch the Cear Forecast Data task. 4 Launch the CearForecastData business rue. 5 In CearForecastData, ensure vaues are seected for a eements. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Preparing Base Forecast Data 51
52 Administering Projects
4 Managing Existing Projects In This Chapter About Managing Projects...53 Process for Managing Existing Projects...53 Manage Existing Projects Task List Tasks...54 Viewing the Managing Existing Projects Task Lists...54 Reviewing Project Performance...54 Reviewing Existing Projects...55 Performing Update Process Tasks...57 Reviewing Projects...79 Reviewing Project Funding...82 Submitting the Pan for Approva...85 About Managing Projects Project Financia Panning compares actua and budgeted expenses, schedues, and performance and provides toos to forecast project deays. It enabes the manager to change the base assumptions for abor, equipment, materias, and revenue and recacuates the financia outook of the project. Process for Managing Existing Projects Before project management activities can occur, the project and any actua data must be oaded into the mode from diverse source systems. After the project is oaded, the project manager can review the performance of the project with respect to key project drivers using the Project Performance Overview. The overview provides a snap shot view of a project's performance from a financia perspective. It aso provides the project manager with a quick view of the project issues that need to be addressed. The project manager can then update the assumptions for the key eements of the project, for exampe, reaigning resources, changing equipment, reforecasting expenses, and requesting funds. The process for managing Capita, Contract, and Indirect projects is simiar. However, one notabe difference is that the asset vaues for Capita projects are isted in the CIP (Construction in Progress) asset ist. This is so the asset manager can provide detais for these assets and prepare them to be used as norma assets for other projects. About Managing Projects 53
Manage Existing Projects Task List Tasks 1. Review project performance. See Reviewing Project Performance on page 54. 2. Review existing projects. See Reviewing Existing Projects on page 55. 3. Update process, incuding project expenses (and project revenue for Contract projects). See Performing Update Process Tasks on page 57. 4. Review the project, incuding the project's financia statements, KPIs, the project justification, and the project score. See Reviewing Projects on page 79. 5. Review project funding, incuding modifying funding requests and reviewing aocated funds. See Reviewing Project Funding on page 82. 6. Submit the pan for approva. See Submitting the Pan for Approva on page 85. Viewing the Managing Existing Projects Task Lists Project Financia Panning provides three task ists, by project type, which hep you to manage your existing projects. ä To view a project management task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 2 Seect View, then Task List, and then Task List. 3 Expand one of the foowing task ists, as appicabe: Manage Existing Capita Projects Manage Existing Contract Projects Manage Existing Indirect Projects 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Reviewing Project Performance The Project Performance Overview provides a high-eve snap shot of a project's performance with regards to key financia measures. The measures incuded are financia variance anaysis, cash fow, profit and oss impact, and project score. The Overview heps the project manager 54 Managing Existing Projects
hone in on where the project is doing we and where it is agging behind. The Project Performance Overview is an interactive form that enabes the Project Manager to dri into the detais and see what areas need attention or where forecasts need to be updated. ä To review a project's performance: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Launch the Review Project Performance task. 3 For a projects, review the Project Performance Overview. The form provides a high-eve overview of the key performance areas of a project. For form eement definitions, see the Gossary. Reviewing Existing Projects This task enabes you to review the financia and non-financia detais of the project. The project manager can review project variances at the account eve and review the financia outook of the project. ä To review an existing project: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Launch the Review Existing Projects task. 3 Review the Review Existing Projects composite form. For form eement definitions, see the Gossary. 4 From the form, you can use the shortcut menu to change project status, move projects, perform expense panning, cacuate project financias, review project performance, cacuate the project, and request funding. Note: The shortcut menus wi either dispay another form or wi aunch a rue to perform a cacuation for the project. Expense Panning and Revenue Panning sections wi bring you directy to the supporting form where assumptions can be updated and where rues can be run to recacuate the revenue or expense for the project. For information about expense panning, see Reviewing Project Expenses on page 57. For information about revenue paning, see Reviewing Project Revenue (Contract Projects Ony) on page 71. See Changing Project Status on page 56. See Moving Projects on page 56. Reviewing Existing Projects 55
Changing Project Status This task enabes you to change the seected project status to active, on-hod, or cosed. Note: This task can ony be performed by users who have the rights to pace a project on hod or cose a project. ä To change project status: 1 Open the Review Existing Projects composite form. See Reviewing Existing Projects on page 55. 2 Right-cick the Existing Project Detais form, seect Change Project Status, and then choose one of the foowing submenu options: Put Project on Hod Seect if the project is postponed or needs to be put on hod Activate Project Seect to activate a project Cose Project Seect if the project is competed or if the project is stopped or canceed Note: Ony users who have the rights to pace a project on hod or cose a project can perform this task. 3 In the diaog box, specify the project and, optionay, enter any comments about the change. 4 Cick OK. Moving Projects This task enabes you to move a seected project from one version to another. For exampe, from Working to Fina. The seected project (or projects) wi be deeted from the source version and moved to the destination version. For exampe, projects with a status of On-hod or Unapproved coud be moved out of the Working version so that the entity-eve financias wi refect ony those projects that are Proposed or Approved. Note: This task can ony be performed by users who have the rights to move a project. ä To move a project: 1 Open the Review Existing Projects composite form. See Reviewing Existing Projects on page 55. 2 Right-cick the form and seect Move Projects. 3 In Move Projects, specify or seect the vaues that are appicabe for your project: Enter Projects Seect the project or projects. 56 Managing Existing Projects
Note: 4 Cick OK. You can move mutipe projects at once. Enter Version Seect the source version. In other words, seect the version from which you want to move. Destination Version Seect the destination version. In other words, seect the version to which you want to move. Performing Update Process Tasks The Update Process task ist enabes project managers to review and update any of the components of a project. Depending on the project type, different tasks wi dispay for Update Process. Reviewing Project Expenses This task ist guides you through the process of reviewing detais about the expense components of a project. Reviewing and Updating Labor Assignments This task ist enabes the project manager to adjust the abor assignments. You can increase or decrease abor hours, add more resources to the project, change the assignment time frame, and so on. Changes made here are refected in the revised Tota Labor Expense for the project. Reviewing and Updating Labor Assignments This task registers project abor resource requirements based on job and ski set. ä To review project expenses for existing projects: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, then expand Project Expense, and then expand Review and Update Labor Assignments. 3 Launch the Review and Update Labor Assignments task. 4 Compete the Labor Assignment Detais composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the form, you can use the shortcut menus to add and remove abor assignments, cacuate project abor, change assignments, view the standard houry cost, and remove empoyee assignments. See Adding Labor Assignments on page 58. Performing Update Process Tasks 57
See Removing Labor Assignments on page 59. See Cacuating Project Labor on page 61. See Changing Assignments on page 60. See Viewing the Standard Houry Cost on page 61. See Removing Empoyee Assignments on page 61. Adding Labor Assignments This task adds a abor assignment to an existing project. ä To add abor assignments for existing projects: 1 Open the Labor Assignment Detais composite form. See Reviewing and Updating Labor Assignments on page 57. 2 From the Labor Requisitions form, right-cick and seect Add Labor Assignment. 3 In Add Labor Resource, specify or seect the vaues that are appicabe for your project: Seect Job Seect the type of job required for the project from a predefined ist of jobs. The Job dimension can be customized. See Job on page 21. Enter Headcount Enter the number of resources needed to accompish the work. If more than 1 is entered, the hours are cacuated. (HC Labor Hours) Enter Ski Sets Seect the skis needed to perform the job from a predefined ist of skis. This fied is informationa and does not impact the abor cacuations. You can customize this fied by adding new members to the Smart List. Adding additiona vaues to the Smart List wi not impact the business rues. Assign for Project Duration (Y/N) The defaut is Yes. Seect Yes if the resource wi be assigned for the duration of the project. If Yes is seected, you do not need to enter the assignment start and end dates. The rue wi automaticay take the project start and end dates. Seect No if the resource wi not be assigned for the duration of the project. If No is seected, you must enter the assignment start and end dates for the resource. If a resource is used sporadicay, enter the resource start and end dates for the first period of the project to add the resource ine item to the form. Then expand the year on the form to add additiona hours for the resource by period. Assignment Start Date/Assignment End Date If the resource wi not be assigned for the project duration, enter the start and end dates. If the start and end dates are not competed, the rue assumes the resource wi be assigned for the duration of the project. Note: The assignment start and end dates must occur within the project start and end dates. Assignments cannot start before the project start date nor can they end after the project end date. Aocation Percentage For Capita and Indirect projects ony, enter the percentage of time a abor resource is aocated to a project. The Aocation Percentage drives the abor expense of that resource to a project. 58 Managing Existing Projects
Enter Labor Hours per Headcount For Capita and Indirect projects ony, if requesting more than one headcount, enter the number of hours per headcount for the cacuation. (# of HC # of Hrs per HC = Tota Hours) Note: Enter either Aocation Percentage or Labor Hours per Headcount. If Aocation Percentage is entered, then Labor Hours per headcount wi be cacuated based on Workforce goba assumptions. Simiary, if Labor Hours per Headcount is entered, then Aocation Percentage wi be automaticay cacuated. Onsite Labor Hours For Contract projects ony, enter the number of hours the resource wi perform project work onsite. Onsite abor hours is used in the Contract revenue cacuation. Offsite Labor Hours For Contract projects ony, enter the number of hours the resource wi work on the project. Offsite abor hours is used in the Contract revenue cacuation. Non-Biabe Hours For Contract projects ony, enter the number of abor hours that needs to be incuded on the project but cannot be bied to the customer. Non-biabe hours is used in the abor expense cacuation, but is excuded from the Contract revenue cacuation. Spreading Logic Seect the ogic that determines how vaues are distributed in a grid: m m Fi Copies the vaue entered to a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the vaues for each month between the start and end dates of the project are set to 200. EvenySpit Divides the vaue entered between a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the 200 is divided over the number of months between the start and end dates. Note: If the start and end dates are not competed, the Spreading Logic wi use the fu project duration to popuate the months appropriatey. Comments Optiona fied to enter comments about the abor assignment. Note: 4 Cick OK. For Contract projects, the project biing eve is unspecified by defaut. Update it to correct the biing eve, if required. This is used for cacuating revenue. Removing Labor Assignments Use this rue to remove a abor resource that is no onger required on the project or to remove a abor assignment that was added by mistake. ä To remove abor assignments: 1 Open the Labor Assignment Detais composite form. See Reviewing and Updating Labor Assignments on page 57. 2 From the form, right-cick the abor assignment you want removed. Performing Update Process Tasks 59
3 Seect Remove Labor Assignment. Changing Assignments This rue enabes you to make changes to a abor assignment. You can extend or shorten the abor assignment, change the headcount, or change the number of hours assigned to the project. The spreading ogic fied indicates how to appy the changes. ä To change abor assignments for a project: 1 Open the Labor Assignment Detais composite form. See Reviewing and Updating Labor Assignments on page 57. 2 From the Labor Requisitions form, right-cick and seect Change Assignment. 3 In Change Assignment, specify or seect the vaues that are appicabe for your project: Change Assignment Start Date/Change Assignment End Date Enter the starting and ending dates of the assignment. Enter Headcount Enter the number of resources needed to accompish the work. If more than 1 is entered, the hours are cacuated. (HC Labor Hours) Aocation Percentage For Capita and Indirect projects ony, enter the percentage of time a abor resource is aocated to a project. The Aocation Percentage drives the abor expense of that resource to a project. Enter Labor Hours per Headcount For Capita and Indirect projects ony, if requesting more than one headcount, enter the number of hours per headcount for the cacuation. (# of HC # of Hrs per HC = Tota Hours) Note: Enter either Aocation Percentage or Labor Hours per Headcount. If Aocation Percentage is entered, then Labor Hours per headcount wi be cacuated based on Workforce goba assumptions. Simiary, if Labor Hours per Headcount is entered, then Aocation Percentage wi be automaticay cacuated. Onsite Labor Hours For Contract projects ony, enter the number of hours the resource wi perform project work onsite. Onsite abor hours is used in the Contract revenue cacuation. Offsite Labor Hours For Contract projects ony, enter the number of hours the resource wi work on the project. Offsite abor hours is used in the Contract revenue cacuation. Non-Biabe Hours For Contract projects ony, enter the number of abor hours that needs to be incuded on the project but cannot be bied to the customer. Non-biabe hours is used in the abor expense cacuation, but is excuded from the Contract revenue cacuation. Spreading Logic Specify how to appy the changes: m m Fi (Overwrite Existing Vaues) Seect to competey overwrite the hours and the time frame that were previousy entered for the abor assignment. Fi (Retain Existing Vaues) Seect to keep the assignment hours previousy entered intact. If there is an existing vaue in any month, then the data for that month wi 60 Managing Existing Projects
m 4 Cick OK. be retained. For months with missing data, the vaue that is entered wi be considered. EvenySpit (Overwrite Existing Vaues) Seect to divide the assignment hours eveny over the abor assignment duration and to overwrite the vaues previousy entered. Viewing the Standard Houry Cost This task enabes the user to view the standard houry rates used in abor cacuations. The standards are set by the administrator. ä To view the standard houry abor rates: 1 Open the Labor Assignment Detais composite form. See Reviewing and Updating Labor Assignments on page 57. 2 Right-cick the form and seect View Standard Houry Cost. 3 In the 9.13 View Standard Hry Labor Rates form, review the abor rates. Removing Empoyee Assignments Use this rue to remove an empoyee assignment. ä To remove empoyee assignments: 1 Open the Labor Assignment Detais composite form. See Reviewing and Updating Labor Assignments on page 57. 2 From the Assigned Empoyees form, right-cick the empoyee assignment you want removed. 3 Seect Remove Empoyee Assignment. Cacuating Project Labor This rue cacuates the abor expenses for the resources assigned to the project. Project Labor is cacuated as foows: Hours per month * Standard Houry Rates of Labor = Project Labor The Standard Houry Rates of Labor is entered as an assumption at the entity eve and cannot be overwritten at the project eve. If the abor assumptions are modified, you must recacuate project abor. ä To cacuate project abor: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, then expand Project Expense, and then expand Review and Update Labor Assignments. Performing Update Process Tasks 61
3 Launch the Cacuate Project Labor task. 4 Launch one of the foowing business rues: For Contract projects: CacuateProjectLaborExpenses-Contract For Capita and Indirect projects: CacuateProjectLaborExpenses-Other 5 In the runtime prompt window that dispays, specify or seect the vaues that are appicabe for your project. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Reviewing the Labor Expense Summary The form for this task summarizes a the abor resource requests and their financia impact on projects. ä To review the project abor summary: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, then expand Project Expense, and then expand Review and Update Labor Assignments. 3 Launch the Review Project Labor Summary task. 4 Review the 6.05 Project Labor Detai form. For form eement definitions, see the Gossary. Reviewing and Updating Equipment Assignments This task enabes the project manager to request use of equipment for a project based on project requirements. It enabes project managers to pan for reated project expenses and to update assumptions around use of the equipment. For exampe, project managers can increase, decrease, or remove equipment hours. The equipment cost to the project is based upon the standard rates for equipment. Reviewing and Updating Equipment Assignments This task enabes you to make changes to the equipment requirements for the project. Changes can be made to increase or decrease the use of the equipment, adjust the time frame, or add more equipment. ä To review and update equipment assignments: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 62 Managing Existing Projects
2 Expand Update Process, then expand Project Expense, and then expand Review and Update Equipment Assignments. 3 Launch the Review & Update Equipment Assignments task. 4 Review the Equipment Requisitions form. For form eement definitions, see the Gossary. 5 From the tabbed area of the form, you can use shortcut menus to add, remove, and change equipment requisitions, cacuate equipment expenses, and view the standard equipment rate. See Adding Equipment Requisitions on page 63. See Removing Equipment Requisitions on page 64. See Changing Equipment Requisitions on page 65. See Cacuating Equipment Expenses on page 66. See Viewing the Standard Equipment Rate on page 65. See Removing Equipment Assignments on page 66. Adding Equipment Requisitions This task aows you to add an equipment requisition to your project ä To add equipment requisitions: 1 Open the Equipment Requisitions form. See Reviewing and Updating Equipment Assignments on page 62. 2 Right-cick the form and seect Add Equipment Requisition. 3 In Add Equipment Requisition, specify or seect the vaues that are appicabe for your project: Standard Equipment Seect the equipment needed for the project from a predefined ist of equipment. Equipment Description Optiona fied to provide detais about equipment specifications and so on. Equipment Units Enter the number of equipment units needed for the project. For exampe, if two cranes are needed for 200 hours per month, enter 2 in this fied and 200 in the Equipment Usage/Unit fied. Equipment Usage/Unit Enter the number of hours per equipment unit for the cacuation. This is optiona and you need ony enter usage per unit if it is required for the project. For exampe, if three aptops are needed per month, enter 3 in the Equipment Units fied and eave this fied bank. Assign for Project Duration (Y/N) The defaut is Yes. Seect Yes if the equipment wi be assigned for the duration of the project. If Yes is seected, you do not need to enter the assignment start and end dates. The rue wi automaticay take the project start and end dates. Seect No if the equipment wi not be assigned for the duration of the project. If No is seected, you must enter the assignment start and end dates for the equipment. If the equipment is used sporadicay, enter the equipment start and end dates for the Performing Update Process Tasks 63
first period of the project to add the resource ine item to the form. Then expand the year on the form to add additiona hours for the equipment by period. Assignment Start Date/Assignment End Date If the equipment wi not be assigned for the project duration, enter the start and end dates. If the start and end dates are not competed, the rue assumes the equipment wi be assigned for the duration of the project. Note: The assignment start and end dates must occur within the project start and end dates. Assignments cannot start before the project start date nor can they end after the project end date. Spreading Logic Seect the ogic that determines how vaues are distributed in a grid: m m Fi Copies the vaue entered to a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the vaues for each month between the start and end dates of the project are set to 200. EvenySpit Divides the vaue entered between a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the 200 is divided over the number of months between the start and end dates. Note: 4 Cick OK. If the start and end dates are not competed, the Spreading Logic wi use the fu project duration to popuate the months appropriatey. Justification Provide a reason why the equipment is needed. Note: For Contract projects, after the rue has competed and the equipment assignment is created, you wi need to indicate if the equipment is biabe under the terms of the contract. The defaut for a equipment added is Yes (it wi be incuded in the Revenue cacuation). If the equipment is not biabe, change the Biabe fied to No for each ine item. Removing Equipment Requisitions Use this rue to remove an equipment requisition that is no onger required on the project or to remove an equipment requisition that was added by mistake. ä To remove equipment requisitions: 1 Open the Equipment Requisitions form. See Reviewing and Updating Equipment Assignments on page 62. 2 From the form, right-cick the equipment requisition you want removed. 3 Seect Remove Equipment Requisition. 64 Managing Existing Projects
Changing Equipment Requisitions This rues enabes you to make changes to an equipment assignment. You can extend or shorten the assignment or change the equipment units assigned to the project. ä To change equipment requisitions: 1 Open the Equipment Requisitions form. See Reviewing and Updating Equipment Assignments on page 62. 2 Right-cick the form and seect Change Equipment Requisition. 3 In Change Equipment Requisition, specify or seect the vaues that are appicabe for your project: Change Assignment Start Date/Change Assignment End Date Enter the new assignment start and end dates for the equipment requisition. Note: The assignment start and end dates must occur within the project start and end dates. Assignments cannot start before the project start date nor can they end after the project end date. Equipment Units Enter the number of equipment units needed for the project. For exampe, if two cranes are needed for 200 hours per month, enter 2 in this fied and 200 in the Equipment Usage/Unit fied. Equipment Usage/Unit Enter the number of hours per equipment unit for the cacuation. This is optiona and you need ony enter usage per unit if it is required for the project. For exampe, if three aptops are needed per month, enter 3 in the Equipment Units fied and eave this fied bank. Spreading Logic Seect the ogic that determines how vaues are distributed in a grid: m m m 4 Cick OK. Fi (Overwrite Existing Vaues) Seect to competey overwrite the hours and the time frame that were previousy entered for the equipment assignment. Fi (Retain Existing Vaues) Seect to keep the assignment hours previousy entered intact. If there is an existing vaue in any month, then the data for that month wi be retained. For months with missing data, the vaue that is entered wi be considered. EvenySpit (Overwrite Existing Vaues) Seect to divide the assignment hours eveny over the equipment assignment duration and to overwrite the vaues previousy entered. Viewing the Standard Equipment Rate This task enabes you to view the standard equipment rate used in equipment cacuations. The standards are set by the entity administrator. ä To view the standard rate for equipment: 1 Open the Equipment Requisitions form. Performing Update Process Tasks 65
See Reviewing and Updating Equipment Assignments on page 62. 2 Right-cick the form and seect View Standard Equipment Rate. 3 In the 9.05 View Standard Rates for Equipment form, review the equipment rates. Removing Equipment Assignments Use this rue to remove an equipment assignment that is no onger required on the project or to remove an equipment assignment that was added by mistake. ä To remove equipment assignments: 1 Open the Equipment Requisitions form. See Reviewing and Updating Equipment Assignments on page 62. 2 From the Assigned Equipments form, right-cick the equipment assignment you want removed. 3 Seect Remove Equipment Assignment. Cacuating Equipment Expenses After equipment requisitions have been entered or modified, the cacuation derives the project expenses for equipment usage based on equipment units and standard equipment rates. When the cacuation is executed it determines the cost for a equipment assigned to the project for the duration of the project. Equipment Expense is cacuated as foows: Equipment Usage * Equipment Standard Rate = Equipment Expense If there is no Equipment Usage, then Equipment Units wi be used instead and Equipment Expense wi be cacuated as foows: Equipment Units * Equipment Standard Rate = Equipment Expense ä To cacuate project equipment expenses: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, then expand Project Expense, and then expand Review and Update Equipment Assignments. 3 Launch the Cacuate Equipment Expenses task. 4 Launch the CacuateProjectAssetExpenses business rue. 5 In CacuateProjectAssetExpenses, specify or seect the vaues that are appicabe for your project. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. 66 Managing Existing Projects
Reviewing Equipment Expenses Review equipment expenses for the assigned equipment for a project. To make adjustments, return to the Reviewing and Updating Equipment Assignments task, change the assignments, and recacuate. See Reviewing and Updating Equipment Assignments on page 62. ä To review equipment expenses: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, then expand Project Expense, and then expand Review and Update Equipment Assignments. 3 Launch the Review Equipment Expenses task. 4 Review the 5.09 Project Expense for Equipment - Detai form. Reviewing and Updating Materia and Other Requirements This task ist associates materias, subcontractors, and other requirements of expense requests to projects and enabes you to pan for reated project expenses. Reviewing and Updating Materia and Other Requirements This task registers materias, subcontractors, and other resources for project expenses. ä To review and update materia and other requirements: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, then expand Project Expense, and then expand Review and Update Materia & Other Requirements. 3 Launch the Review and Update Materia & Other Requirements task. 4 Review the 1.06 Materia and Other Requirement form. For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menu to add or remove materia and other requirements and to cacuate materia and other expenses. See Adding Materia and Other Requirements on page 67. See Removing Materia and Other Requirements on page 69. See Cacuating Materia and Other Expenses on page 69. Adding Materia and Other Requirements This task enabes you to seect the type of expense to be added from a predefined ist. The member seected wi determine the account to which the expense wi be recorded. Project Financia Panning provides the foowing predefined resource casses: Performing Update Process Tasks 67
Materia Subcontractor Other You can add other expense types as needed. However, adding new expense types requires that you update the rues and the members in the Smart List to incude the new expense types. You aso must ink the expense type to the proper expense account. ä To add materia and other requirements: 1 Open the 1.06 Materia and Other Requirement form. See Reviewing and Updating Materia and Other Requirements on page 67. 2 Right-cick the form and seect Add Materia and Other Requirements. 3 In Add Materia and Other Requirements, specify or seect the vaues that are appicabe for your project: Enter Resource Name Enter the name of the materia or other expense to be added. Resource Descriptions Optiona fied to provide detais about the resource being added. Resource Cass Seect from the foowing predefined resource casses: Materia, Subcontractor, and Other. Assign for Project Duration (Y/N) The defaut is Yes. Seect Yes if the resource wi be assigned for the duration of the project. If Yes is seected, you do not need to enter the requirement start and end dates. The rue wi automaticay take the project start and end dates. Seect No if the resource wi not be assigned for the duration of the project. If No is seected, you must enter the requirement start and end dates for the resource. If the resource is used sporadicay, enter the requirement start and end dates for the first period of the project to add the resource ine item to the form. Then expand the year on the form to add additiona units for the resource by period. Requirement Start Date/Requirement End Date If the requirement wi not be assigned for the project duration, enter the start and end dates. If the start and end dates are not competed, the rue assumes the requirement wi be assigned for the duration of the project. Note: The requirement start and end dates must occur within the project start and end dates. Assignments cannot start before the project start date nor can they end after the project end date. Spread Logic Seect the ogic that determines how vaues are distributed in a grid: m Fi Copies the vaue entered to a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the vaues for each month between the start and end dates of the project are set to 200. 68 Managing Existing Projects
m 4 Cick OK. EvenySpit Divides the vaue entered between a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the 200 is divided over the number of months between the start and end dates. Units Required Enter the number of units required for the materia or other expense. Cost UOM Seect from a predefined ist the unit of measure for the cost. Cost/Unit Enter the cost per unit for the materia and other expense. The materias and other expenses cacuation wi be based on Units Required Cost/Unit. Removing Materia and Other Requirements Use this rue to remove requirements that are no onger required on the project or to remove a requirement that was added by mistake. ä To remove materia and other requirements: 1 Open the 1.06 Materia and Other Requirement form. See Reviewing and Updating Materia and Other Requirements on page 67. 2 From the form, right-cick the requirement you want to remove. 3 Seect Remove Materia and Other Requirements. Cacuating Materia and Other Expenses This task cacuates the expenses for materias and other expenses. This cacuation mutipies the number of units entered by the cost per unit on a monthy basis for the duration of the project. ä To cacuate materia and other resources: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, then expand Project Expense, and then expand Review and Update Materia & Other Requirements. 3 Launch the Cacuate Materia & Other Expenses task. 4 Launch the CacuateMateriaExpenses_Rueset business rue. 5 In CacuateMateriaExpenses_Rueset, specify or seect the settings that are appicabe for your project. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Performing Update Process Tasks 69
Reviewing Materia and Other Expenses The form for this task summarizes the tota materia and other expenses associated with a project so you can determine the financia impact. ä To review materia and other expenses: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, then expand Project Expense, and then expand Review and Update Materia & Other Requirements. 3 Launch the Review Materia & Other Expenses task. 4 Review the 4.51 Tota Materia and Other Expenses form. For form eement definitions, see the Gossary. Reviewing and Updating Direct Expenses This task enabes you to enter ump sum amounts for expenses that do not have any ogic defined to arrive at the vaues. Project Financia Panning provides two methods for getting project data into the appication. One method enabes you to do detaied panning that uses rues to add data. The other method enabes you to import data from a source system and then Project Financia Panning is used to consoidate the projects. ä To review and update direct expenses: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, and then expand Project Expense. 3 Launch the Review and Update Direct Expenses task. 4 Review and update the Review and Update Direct Expenses form. For form eement definitions, see the Gossary. Appying Overheads This task cacuates the overheads for a project. Overheads are expenses that are necessary for the performance of a job or continued functioning of the business but cannot be specificay attributed to a project. This rue appies the overheads, both indirect expenses and genera and administrative expenses, to the projects to arrive at a fuy-oaded cost of the project. ä To appy overheads to a project: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, and then expand Project Expense. 70 Managing Existing Projects
3 Launch the Appy Overheads task. 4 Launch the CacuateOverheads business rue. 5 In CacuateOverheads, specify or seect the settings that are appicabe for your project. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Reviewing Indirect and Genera and Administrative Aocated Expenses This task enabes you to see the drivers and the associated costs for each overhead ine item that is appied to your project ä To review indirect and genera and administrative expense aocations: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, and then expand Project Expense. 3 Launch the Review Indirect and G&A Aocated Expenses task. 4 Review the Review Indirect and G&A Aocated Expenses composite form. For form eement definitions, see the Gossary. Reviewing Project Expenses After a expenses have been panned and associated overheads appied, use this form to review the expenses for a project. ä To review project expenses: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, and then expand Project Expense. 3 Launch the Review Project Expenses task. 4 Review the 4.50 Review Project Expense form. The 4.50 Review Project Expense form comprises a the different pieces of Expense panning done by the project manager and dispays the tota expenses for the project. For form eement definitions, see the Gossary. Reviewing Project Revenue (Contract Projects Ony) This task ist enabes you to review the revenue generated by the project from various sources: Cost Pus Performing Update Process Tasks 71
Time and Materias Fixed Price Direct Revenue (revenue that is directy entered into the appication) Note: Revenue panning appies to projects cassified as Contract projects. Project Financia Panning wi not cacuate revenue for Indirect or Capita projects. Reviewing and Updating Revenue Drivers: Cost Pus For Cost Pus contracts, the Review and Update Revenue Drivers - Cost Pus form provides the contractua arrangement for the project. The Cost Pus margin % can be defined at the detai eve (abor, equipment, and materias) or for tota expenses. If the revenue definition is based on tota expenses, Project Financia Panning wi not aow you to buid your assumptions at the detai eve. The margin can be defined on a monthy basis, if needed. Expand the coumns to override the margin % for a period. The Cost Pus driver is defined for the duration of the project. You can review the revenue generated in the ower haf of the composite form. ä To review and update Cost Pus revenue drivers: 1 Navigate to the Manage Existing Contract Projects task ist. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, then expand Project Revenue. 3 Launch the Review and Update Revenue Drivers - Cost Pus task. 4 Review the Review and Update Revenue Drivers - Cost Pus composite form. For form eement definitions, see the Gossary. 5 From the Cost-Pus Revenue Assumptions form, you can use the shortcut menu to add and remove revenue assumptions and cacuate Cost Pus revenue and Cost Pus intercompany revenue. See Adding Revenue Assumptions on page 72. See Removing Revenue Assumptions on page 73. See Cacuating Cost Pus Revenue on page 73. See Cacuating Cost Pus Intercompany Revenue on page 74. Adding Revenue Assumptions This task heps you add Cost Pus revenue assumptions. Note: If the Cost Pus revenue was set to Tota Expenses, Project Financia Panning does not aow you to aso buid assumptions at the detai eve (for abor, equipment, and materias). To change the manner in which revenue is earned, you must first change the driver from Tota Expense to a detai ine item, then you can add detai ine items. 72 Managing Existing Projects
ä To add revenue assumptions: 1 Open the Cost-Pus Revenue Assumptions form. See Reviewing and Updating Revenue Drivers: Cost Pus on page 72. 2 From the form, right-cick and seect Add Revenue Assumptions. 3 In Add Revenue Assumptions, specify or seect the vaues that are appicabe for your project: 4 Cick OK. Cost Pus Driver Seect the expense base to which the margin wi be appied. The margin can be set to Labor Expenses, Materia Expenses, or Equipment Expenses or it can be appied in tota to Tota Expenses. Revenue Source Description Option fied to add a description for the revenue source. Cost Pus Margin % Enter the Margin % or mark up that wi be appied to expenses. Removing Revenue Assumptions Use this rue to remove revenue assumptions that are no onger required on the project or to remove an assumption that was added by mistake. ä To remove revenue assumptions: 1 Open the Cost-Pus Revenue Assumptions form. See Reviewing and Updating Revenue Drivers: Cost Pus on page 72. 2 From the form, right-cick the revenue eement you want to remove. 3 Seect Remove Revenue Assumptions. Cacuating Cost Pus Revenue This task cacuates project revenue based on the assumptions provided. The revenue wi either be cacuated from the detais (abor, equipment, and materias) or from the tota expenses for the project duration. For exampe, Labor Expense (1+Margin %) or Tota Expense (1+Margin %) (for the project duration). If a revenue assumption is not specified for a particuar expense, it wi be assumed at the cost (0% margin). ä To cacuate Cost Pus revenue: 1 Open the Cost-Pus Revenue Assumptions form. See Reviewing and Updating Revenue Drivers: Cost Pus on page 72. 2 From the form, right-cick and seect Cacuate Revenue. 3 Cick OK. Performing Update Process Tasks 73
Cacuating Cost Pus Intercompany Revenue This task cacuates intercompany revenue for projects where the organization is a service provider. It records the revenue to the service provider based on a Cost Pus margin. The cost pus margin percentage shoud be entered in the same manner as described in Cacuating Cost Pus Revenue on page 73, however you must run this cacuation to derive the revenue. ä To cacuate Cost Pus intercompany revenue: 1 Open the Cost-Pus Revenue Assumptions form. See Reviewing and Updating Revenue Drivers: Cost Pus on page 72. 2 From the form, right-cick and seect Cacuate Inter Company Revenue. 3 Cick OK. Reviewing and Updating Revenue Drivers: Time and Materias For Time and Materia contracts, the Review and Update Revenue Drivers - Time and Materia form provides the contractua arrangement for the project. Project Financia Panning heps you buid revenue assumptions for abor, equipment, and materias. You can enter the biing rates at the project eve or they can be derived from company assumptions. Biing rates can be defined at the resource eve (that is, at the empoyee or equipment eve). Labor revenue is based on the biing eve of the empoyee. Each abor resource has an associated biing eve; you can override the assigned biing eve on a monthy basis, if necessary. Biing rates for the project are defined on a monthy/yeary basis for the duration of the project. ä To review and update Time and Materias revenue drivers: 1 Navigate to the Manage Existing Contract Projects task ist. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, and then expand Project Revenue. 3 Launch the Review and Update Revenue Drivers - Time and Materia task. 4 Review the Review and Update Revenue Drivers - Time and Materia composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the composite form, you can use the shortcut menus to view standard houry rates, copy the base biing rate, cacuate abor, materia, and equipment revenue, and cacuate tota project revenue. See Viewing Standard Houry Labor Rates on page 75. See Copying the Base Biing Rate on page 75. See Cacuating Labor Revenue on page 75. See Cacuating Materia Revenue on page 76. See Cacuating Equipment Revenue on page 76. See Cacuating Tota Project Revenue on page 76. 74 Managing Existing Projects
Viewing Standard Houry Labor Rates The 9.13 Enter Standard Houry Labor Rates form enabes you to view the standard houry rates that were set by the administrator. It dispays the costs by job eve that were used in the abor cacuation. This is an informationa task since you cannot override or change the abor rates that are dispayed in this form. ä To view standard houry abor rates: 1 Open the Review and Update Revenue Drivers - Time and Materia composite form See Reviewing and Updating Revenue Drivers: Time and Materias on page 74. 2 From the Empoyee Biing Detai form, right-cick and seect View Standard Houry Labor Rates. The 9.13 Enter Standard Houry Labor Rates form dispays standard rates for each job. Copying the Base Biing Rate Standard biing rates are set by entity. To use these defaut rates in the abor revenue cacuation, you must perform this task to copy the defaut rates to the project. Aternativey, you can set the biing rates for the project. ä To copy the base biing rates: 1 Open the Review and Update Revenue Drivers - Time and Materia composite form See Reviewing and Updating Revenue Drivers: Time and Materias on page 74. 2 From the Set Project Biing Rate form, right-cick and seect Copy Base Biing Rate. 3 In the Copy Base Biing Rate window, ensure vaues are seected for a eements. For runtime prompt eement definitions, see the Gossary. 4 Cick OK. Cacuating Labor Revenue This task cacuates the abor revenue. Labor revenue is cacuated by mutipying abor hours per resource per month with Biing Rate per month (Labor Hours Biing Rate). ä To cacuate abor revenue: 1 Open the Review and Update Revenue Drivers - Time and Materia composite form See Reviewing and Updating Revenue Drivers: Time and Materias on page 74. 2 From the Empoyee Biing Detai form or the Set Project Biing Rate form, right-cick and seect Cacuate Labor Revenue. 3 Cick OK. Performing Update Process Tasks 75
Cacuating Materia Revenue This task cacuates the materia revenue. Materia revenue is cacuated by mutipying the Materia Units Biing Rate per Materia. ä To cacuate materia revenue: 1 Open the Review and Update Revenue Drivers - Time and Materia composite form See Reviewing and Updating Revenue Drivers: Time and Materias on page 74. 2 From the Biing - Materia and Other Resources form, right-cick and seect Cacuate Materia Revenue. 3 Cick OK. Cacuating Equipment Revenue This task cacuates the equipment revenue. Equipment revenue is cacuated by mutipying the Equipment Usage (or Equipment Units if an Equipment Usage vaue is not used) (Equipment Usage Equipment Biing Rate). ä To cacuate equipment revenue: 1 Open the Review and Update Revenue Drivers - Time and Materia composite form See Reviewing and Updating Revenue Drivers: Time and Materias on page 74. 2 From the Biing - Equipment form, right-cick and seect Cacuate Equipment Revenue. 3 Cick OK. Cacuating Tota Project Revenue This task cacuates the revenue for the foowing sources: Labor, Materia, and Equipment. You can either cacuate each type of revenue individuay or you can cacuate a of the sources at once. ä To cacuate tota project revenue: 1 Open the Review and Update Revenue Drivers - Time and Materia composite form See Reviewing and Updating Revenue Drivers: Time and Materias on page 74. 2 From the tabbed area of the form, right-cick and seect Cacuate Tota Project Revenue. 3 Cick OK. Reviewing and Updating Revenue Drivers: Unit Price For Contract projects, the Review and Update Revenue Drivers - Unit Price form heps you define the revenue assumptions for projects that earn revenue based on units sod and saes price per unit. Project managers can review, update, or add any additiona revenue assumptions. 76 Managing Existing Projects
ä To review and update Unit Price revenue drivers: 1 Navigate to the Manage Existing Contract Projects task ist. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, and then expand Project Revenue. 3 Launch the Review and Update Revenue Drivers - Unit Price task. 4 Review the Review and Update Revenue Drivers - Unit Price composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the form, you can use shortcut menus to add and remove revenue assumptions, and cacuate Unit Price revenue. See Adding Revenue Assumptions on page 77. See Removing Revenue Assumptions on page 78. See Cacuating Unit Price Revenue on page 78. Adding Revenue Assumptions This rue aows you to define the revenue assumptions earned on the contract. For the Unit Price method, you must define the saes units and the saes price per unit. Revenue for the contract is cacuated as # of Units Price. ä To add revenue assumptions: 1 Open the Review and Update Revenue Drivers - Unit Price composite form See Reviewing and Updating Revenue Drivers: Unit Price on page 76. 2 From the Unit-Price Revenue Assumptions form, right-cick and seect Add Revenue Assumptions. 3 In Add Revenue Assumptions, specify or seect the vaues that are appicabe for your project: Revenue Source Type Choose from the foowing options: Maintenance, Other Revenues and Gains, or Saes Revenue Revenue Source Name Enter the name of the revenue source to be added. Revenue Source Description Optiona fied to provide detais about the revenue source being added. Revenue UOM Seect from a predefined ist the unit of measure for the revenue eement. Price/Unit Enter the price per unit for the revenue eement. The Unit Price revenue cacuation wi be based on Units Sod Price/Unit. Units Sod Enter the number of units sod to the customer. Revenue is cacuated based on Units Sod x Price/Unit. Spread (Y/N) Specify whether spread ogic wi be used. Spreading Logic Seect the ogic that determines how vaues are distributed in a grid: Performing Update Process Tasks 77
m m m 4 Cick OK. Fi Copies the vaue entered to a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the vaues for each month between the start and end dates of the project are set to 200. Eveny Spit Divides the vaue entered between a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the 200 is divided over the number of months between the start and end dates. Not Appicabe Seect if the user wi manuay enter the units and the price per unit within the specific period. Spread Start Date/Spread End Date Optiona. Enter the start and end dates for the spread ogic. If spread start and end dates are not entered, the project start and end dates wi be used instead. Removing Revenue Assumptions Use this rue to remove revenue assumptions that are no onger required on the project or to remove a revenue assumption that was added by mistake. ä To remove revenue assumptions: 1 Open the Review and Update Revenue Drivers - Unit Price composite form See Reviewing and Updating Revenue Drivers: Unit Price on page 76. 2 From the Unit-Price Revenue Assumptions form, right-cick the eement you want to remove. 3 Seect Remove Revenue Assumptions. Cacuating Unit Price Revenue This task cacuates the revenue for the project based on a of the assumptions defined. Revenue is cacuated as Units Sod Price Per Unit. Revenue wi be recognized in accordance with the revenue recognition defined under the contract terms. ä To cacuate Unit Price revenue: 1 Open the Review and Update Revenue Drivers - Unit Price composite form See Reviewing and Updating Revenue Drivers: Unit Price on page 76. 2 From the tabbed area of the form, right-cick and seect Cacuate Revenue. 3 Cick OK. Reviewing and Updating Direct Revenue Use the Review and Update Direct Revenue form to enter a other revenue that the project is anticipated to generate, but that is not covered in the other methodoogies. 78 Managing Existing Projects
In addition, Project Financia Panning provides two methods for getting project data into the appication. One method enabes you to do detaied panning that uses rues to add data. The other method enabes you to import data from a source system and then Project Financia Panning is used to consoidate the projects. If the import method is used, the project revenue is dispayed in this form. ä To review and update direct revenue: 1 Navigate to the Manage Existing Contract Projects task ist. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Update Process, and then expand Project Revenue. 3 Launch the Review and Update Direct Revenue task. 4 Review the Review and Update Direct Revenue form. For form eement definitions, see the Gossary. Reviewing Projects After a revenue and expenses are entered and cacuated, you can view the financia statements for a project. This is an important step that needs to occur before submitting the project for approva. You begin reviewing projects by cacuating the financia statements. After they are cacuated, you can review the project's impact on the Cash Fow and Income Statement. You can then review the project KPIs, provide a detaied project justification, and review the project score so you can start anayzing the fu financia outook of the project and request funding. Cacuating Financia Statements This step cacuates the financia statements for a project. It cacuates project cash fow, taxes, and KPI's and then comes up with a project score based on the financia impact. This cacuation must be executed in order to view compete and correct data in financia statements. ä To cacuate financia statements: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Review Project. 3 Launch the Cacuate Financia Statements task. 4 Launch the CacuateFinanciaStatements business rue. 5 In CacuateFinanciaStatements, specify or seect the vaues that are appicabe for your project. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Reviewing Projects 79
Note: You must execute this task for each project individuay. You cannot cacuate financia statements for parent eve members in the Project dimension. Reviewing the Project Impact on Financia Statements This step heps you review the impact on Cash Fow and Income Statements for the project using its expenses and revenues. ä To review the project impact on financia statements: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Review Project. 3 Launch the Review Impact on Financia Statements task. 4 Review the Review Impact on Financia Statements composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the form, you can use the shortcut menu to cacuate the project. Reviewing Project KPIs (Contract Projects Ony) You can review the key performance indicators (KPIs) for Contract projects. Some KPIs are yeary and some are based on the ife of the project. Review the project-eve defauts for discount rate and tax rate that were defined in the entity and make necessary changes. ä To review project KPIs: 1 Navigate to the Manage Existing Contract Projects task ist. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Review Project. 3 Launch the Review Project KPIs task. 4 Review the Review Project KPIs composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the form, you can use the shortcut menu to cacuate project metrics and cacuate the project. See Cacuating Project Metrics on page 80. Cacuating Project Metrics This rue cacuates a the KPIs and yeary performance indicators for a project. 80 Managing Existing Projects
ä To cacuate project metrics: 1 Launch the Review Project KPIs composite form See Reviewing Project KPIs (Contract Projects Ony) on page 80. 2 From the tabbed area of the form, right-cick and seect Cacuate Project Metrics. 3 Cick OK. Reviewing the Detaied Project Justification The project manager can justify the project by providing responses to a ist of predefined questions. Doing so heps the business unit head assign subjective scores to projects, which wi then be used for project ranking. Additiona questions can be added to the appication. The Detaied Project Justification composite form aso enabes you to rate a project for the subjective score. For more information about project scoring, see Reviewing the Project Score on page 81. ä To review the detaied project justification: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Review Project. 3 Launch the Detaied Project Justification task. 4 Review the Detaied Project Justification composite form. For form eement definitions, see the Gossary. Reviewing the Project Score Subtopics About the Project Score Process for Scoring Projects Reviewing the Project Score About the Project Score Project scoring tracks a project's performance against a predefined set of targets at the entity and project eve and score projects based on subjective and financia factors. You can use these scores to rank a project and anayze the performance of a project with respect to other projects and to a predefined set of imits. Financia scores are dependent on the financia metrics and factors of the project, and are based on financia panning, whie subjective scores are based on quaitative factors and responses to some predefined questions and their assessment by the entity head. You can review project scores for individua projects and across projects. Reviewing Projects 81
Process for Scoring Projects The entity head defines the weightings for the components of the project score. These weightings are defined at the subjective and financia eve, and the subjective weightings are further divided into components and subcomponents. Subjective scoring is based on the questions that are defined by the entity head and which pertain to the project's performance. After the project manager competes financia panning for the project, detais about cacuated financia metrics and parameters hep in cacuating the financia scores automaticay. For subjective scores, the project manager must answer a set of predefined questions and, based on the responses, the entity head can determine the project's subjective score. The combination of financia and subjective scores is used to rank the project. Project ranking heps the entity, Finance, and corporate management to determine whether to approve of a project and fund it. Reviewing the Project Score ä To review the project score: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Review Project. 3 Launch the Review Project Score task. 4 Review the Review Project Score composite form. For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menus to cacuate the project score and cacuate the project. Reviewing Project Funding Subtopics About Project Funding Process for Funding Projects Modifying Funding Requests Reviewing Aocated Funds About Project Funding Projects require funding to offset the expenses they need to incur. Usuay, projects require more funding at the start, because revenue streams come ater in the project cyce. Whie some of the expense funding can be taken from project revenue, the rest of the expenses must be funded from other sources. The project manager must request funds from the Finance department and, after the funding requests are approved by the finance manager, funding aocation detais can be reviewed. 82 Managing Existing Projects
Process for Funding Projects After panning expenses for a project, the project manager can request funding. The project manager determines the funding required for the project and then creates funding requests. Project Financia Panning provides funding request forms and predefined business rues so the project manager can create the funding request. Once a request is created, it is submitted to a finance manager for approva. After a funding request is approved, the project can be assigned with the sources of funds, its cost-of-capita detais, and time ine of funding. This wi hep in cacuating the cost of capita (interest expense) to be aocated for the project. Modifying Funding Requests You can request project funding as needed through its ifecyce. Justification is required. ä To modify funding requests: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Project Funding. 3 Launch the Modify Funding Requests task. 4 Review the Modify Funding Requests composite form. For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menus to add new fund requests, cance fund requests, and cacuate the project. See Adding New Fund Requests on page 83. See Canceing Fund Requests on page 84. Adding New Fund Requests This task enabes you to request funds for a project. Enter the funding request amount for the periods where the project requires additiona money to meet a the financia obigations of the project. ä To request funds: 1 Open the Modify Funding Requests composite form. See Modifying Funding Requests on page 83. 2 Right-cick the Funding Requests form and seect Add New Fund Request. 3 In Add New Fund Request, specify or seect the vaues that are appicabe for your project: Funding Request Type Seect the type of funding request: m m Initia Request Seect if this is the initia funding request Request for Change Seect if changing an existing request for funding Reviewing Project Funding 83
m 4 Cick OK. Off Specification Seect if funding is due to an omission in the product or service being offered Funding Comment Optiona fied to provide comments about the funding request. Requested Amount Enter the amount of the funds you are requesting. Month/Year For a ump sum requests, specify the month and year of the request. If funding is needed on a reguar basis, enter a singe month and year and then enter the additiona months as needed. Canceing Fund Requests Use this task to cance a previousy entered funding request. ä To cance fund requests: 1 Open the Modify Funding Requests composite form. See Modifying Funding Requests on page 83. 2 Right-cick the request you want to cance on the Funding Requests form. 3 Seect Cance Fund Request. Reviewing Aocated Funds A project can be approved for the fu amount of the funding requested, or just a portion can be funded. Additionay, if a company obtains outside financing for projects, you can review how those funds are aocated to each project. This task enabes you to review the aocated funds and the sources of the funds, fund time ines, cost of funds, and repayment frequency for a project. Each finance round has different terms; for exampe, the interest rate, so each round of funding wi impact the project differenty. ä To review aocated funds: 1 Navigate to one of the project management task ists. See Viewing the Managing Existing Projects Task Lists on page 54. 2 Expand Project Funding. 3 Launch the Review Aocated Funds task. 4 Review the Review Aocated Funds composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the form, you can use the shortcut menu to add new fund requests and cance fund requests. See Adding New Fund Requests on page 83. See Canceing Fund Requests on page 84. 84 Managing Existing Projects
Submitting the Pan for Approva Once you have competed a of the tasks for the project and you have reviewed the financia statements and requested funding, you can promote your pan to another user for approva. To do this, go to the Submit Pan for Approva page, and start or promote the panning unit. After you promote a panning unit, its new owner can write to it (assuming the owner has write access), but you can no onger write to the panning unit. For information about promoting panning units, see Chapter 10, Managing Panning Units in the Orace Hyperion Panning User's Guide. Submitting the Pan for Approva 85
86 Managing Existing Projects
5 Proposing New Projects In This Chapter About...87 Process...89 Propose New Project Task List Tasks...90 Viewing the New Project Proposa Task Lists...90 Entering New Project Detais...91 Performing Expense Panning...95 Performing Revenue Panning (Contract Projects Ony)...109 Reviewing Financias...117 Reviewing Project Funding...119 Submitting the Pan for Approva...122 About Subtopics About Capita Projects About Contract Projects About Indirect Projects Project Financia Panning enabes you to propose new contracts for the foowing types of projects: Capita Contract Indirect About Capita Projects Capita projects are ong-term and capita-intensive, resuting in the creation of a new company asset. Exampes of typica Capita projects are a manufacturing faciity, a new piece of equipment, constructing an oi rig, and so on. Project Financia Panning tracks the expenses incurred by an entity for buiding the asset and then capitaizes expenses by identifying incurred expenses as capitaizabe so the asset vaue can be verified. This functionaity enabes users to create new About 87
Capita projects in the modue and aows them to pan expenses with funding requirements for the asset they are creating. Project Financia Panning supports two types of Capita projects: Singe Asset Capita projects Mutipe Asset Capita projects Singe Asset Capita projects are projects that consist of buiding one Capita asset using different resources. Mutipe Asset Capita Projects are projects that consists of buiding group of assets caed sub projects. The parent project is used to track the budget for a of the sub projects. About Contract Projects A Contract project is work performed for a customer and the customer reimburses the company. A Contract project generates both expenses and revenue based on an underying contract. The Contract project expenses, revenue, and biing can be for services performed and reimbursed by a cient. Project Financia Panning supports the foowing types of Contract projects: Time and Materias A project biing type whereby the customer is charged for a of the hours of work performed, for asset expenses, for any direct expenses incurred, and for materias purchased during project deivery. Exampes of Time and Materias arrangements are typicay found in the construction industry, for contractors, and for consuting firms. Cost Pus An agreement to pay a company for a job based on the expenses required to compete the job (for exampe, materias and abor), pus an added payment (or margin). You can set different Cost Pus margins for different expenses (for exampe, set a different margin for abor, materias, and equipment). Fixed Price A project biing type whereby the customer is charged a set negotiated price for the work performed on the contract. This contract type paces upon the contractor maximum risk and fu responsibiity for a costs and resuting profit or oss. Other A project biing type that can be used for compex contract terms. For exampe, a customer may be charged a fixed price for some services deivered as part of project whie they may aso be charged time and materia or a markup on expenses. About Indirect Projects Indirect projects are aso known as administrative projects. They have a cost impact but do not generate revenue. For exampe, an IT project that creates a soution/porta for the Human Resources team to track persona detais of empoyees woud be considered an Indirect project. If a project is cassified as Indirect, you can do ony expense budgeting for the project. You cannot do revenue budgeting for an Indirect project. 88 Proposing New Projects
Process Subtopics Process for Proposing New Capita Projects Process for Proposing New Contract Projects Process for Proposing New Indirect Projects The process for proposing new projects is simiar across project types, with a few key differences, as discussed in the sections foowing this section. Process for Proposing New Capita Projects Before adding a Capita project, you wi need to decide whether the project wi be used to buid a singe asset or group of assets. Whie adding the Capita project, you wi be prompted to specify Singe Asset or Mutipe Asset for the Capita Project Asset property. After adding the project, you can pan for abor, assets, materias, and other expenses. Each expense ine item can be tagged as capitaizabe or non-capitaizabe. A capitaizabe expenses are tracked as an asset vaue for each of the assets being buit. In a mutipe asset use case, the Base CPx member is used ony for capturing the project properties (Start Date, End Date, and so on). This member shoud not be used for budgeting expenses. When panning expenses for each asset, the corresponding sub project (CPx-Asset1..5, and so on) shoud be used. Process for Proposing New Contract Projects When creating a new Contract project, project managers must first seect the type of contract they are trying to pan for: Time and Materias, Cost Pus, or Unit Price. Project managers wi first create a new project proposa and provide basic project information such as type of project, the project start and end dates, project ocation, and project manager. Once the project has been estabished the project manager is ready to begin buiding the financia pan for the project. The project manager can begin by assigning abor resources to their project and panning for the abor expense. Once abor has been competed, the project manager can continue working on expenses by defining any equipment required in performing the project. Project managers can then pan other types of expenses such as materia, subcontractors, and other expenses. For Contract projects the biing rate shoud be defined for Labor, Equipment, and Materias. Once revenue and expenses have been panned, the project manager can review the project financia statements and request any funding required to support the project. Once the project manager is satisfied with the pan for their project, they can promote it for approva. Process for Proposing New Indirect Projects When creating a new Indirect project, project managers wi first create a new project proposa and provide basic project information such as type of project, the project start and end dates, project ocation, and project manager. Once the project has been estabished, the project Process 89
manager is ready to begin buiding the financia pan for the project. The project manager can begin by assigning abor resources to their project and panning for the abor expense. Once abor has been competed, the project manager can continue working on expenses by defining any equipment required in performing the project. Project managers can then pan other types of expenses such as materia, subcontractors, and other expenses. Once expenses have been panned, the project manager can review the project financia statements and request any funding required to support the project. Once the project manager is satisfied with the pan for their project, they can promote it for approva. Propose New Project Task List Tasks 1. Create a project and enter any new project detais, such as new project assumptions and suppementa information. See Entering New Project Detais on page 91. 2. Perform expense panning, such as adding abor resources, project equipment, materia and other requirements, entering direct project expenses, appying overheads to the project, reviewing indirect and genera and administrative aocated expenses, and reviewing tota expenses. See Performing Expense Panning on page 95 3. For Contract projects ony, perform revenue panning, such as entering revenue drivers and entering direct project revenue. See Performing Revenue Panning (Contract Projects Ony) on page 109. 4. Review the project's financias, such as cacuating financia statements and reviewing the project's impact on financia statements, reviewing project KPIs, providing a detaied project justification, and reviewing the project score. See Reviewing Financias on page 117. 5. Request project funding and review aocated funds. See Reviewing Project Funding on page 119. 6. Submit the pan for approva. See Submitting the Pan for Approva on page 122. Viewing the New Project Proposa Task Lists Project Financia Panning provides three task ists, by project type, which hep you to propose new projects. ä To view a new project proposa task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 90 Proposing New Projects
2 Seect View, then Task List, and then Task List. 3 Expand one of the foowing task ists, as appicabe for your project: Propose New Capita Projects Propose New Contract Projects Propose New Indirect Projects 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Entering New Project Detais Project managers can propose a project by aunching the Enter New Project Detais task in a project proposa task ist. From here they can buid the proposed project budget, such as revenue, expenses, and funding requests. The New Project Proposas form is used to gather the basic project information such as type of project, the project start and end dates, project ocation, and project manager. Additiona properties can be added to the appication, as needed. You can review new project detais such as new project assumptions and suppementa information in the New Project Proposas composite form. This form aso provides the functionaity to add a project to the system, remove it, transfer the project to another entity, and reconcie the new project to an existing project. Note: New project detais are not entered directy on the New Project Proposas form. Detais are added when you either create a new project using the Add Project functionaity or when a project properties are imported from a source system. Once the project is estabished, you can then pan revenue, expenses, capita, and so on. ä To create a new project: 1 Launch the Enter New Project Detais task under one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Review the.00 New Project Proposas form. For form eement definitions, see the Gossary. 3 From the New Project Proposas form, you can use the shortcut menu to add and deete a project, reconcie a project, change project status, move projects, and review project performance. See Adding a Project on page 92. See Deeting a Project on page 93. See Reconciing a Project on page 95. See Changing Project Status on page 93. See Moving Projects on page 94. Entering New Project Detais 91
Adding a Project Adding a project adds a new project to the first empty ine item across entities. ä To add a project: 1 Launch the New Project Proposas form. See Entering New Project Detais on page 91. 2 Right-cick the form and seect one of the foowing options: For a Capita project, seect Add Project, then seect Add Capita Project or Add Capita Sub Project. For a discussion about sub projects, see About Capita Projects on page 87. For a Contract project, seect Add Contract Project. For an Indirect project, seect Add Indirect Project. 3 In Add Project, specify or seect the settings that are appicabe for your project: Enter Base Project (for Capita sub projects ony) Seect the parent asset (aso knows as the base project) for the sub project. For information about singe and mutipe asset Capita projects, see About Capita Projects on page 87. Name Enter a name for the project. Description Enter a description for the project and describe its purpose. Capita Project Asset (for Capita projects ony) Seect Singe Asset or Mutipe Asset Project Category (for Indirect projects ony) Seect Annua by Fisca Year if a project must be annuay cosed out, justified, or approved or Muti-Year if the project can continue year after year. Project Start Date/Project End Date Enter the start and end dates for the project. Project Location Seect from a predefined ist of ocations. Project Manager Seect from a predefined ist of managers. Project Type (for Contract projects ony) Seect Time and Materia, Cost Pus, Fixed Price, and Other. For descriptions, see Contract on page 19. Revenue Cash Fow Incidence (for Contract projects ony) Indicates how cash wi be coected from revenues: wi customers pay in advance, in the same month, next month, and so on. Seections are: Before 2 Months, Before 1 Month, Same Month, Next Month, After 2 Months, After 3 Months, or After 4 Months. The seection made wi directy impact the Cash Fow statement. If the same month is seected, the Cash Fow statement wi show an infow of cash from customers in the amount of the contract revenue in the same period. If the next month is seected, the Cash Fow statement wi show an infow of cash from the customer with a one month ag. Two months wi be a two month ag, and so on. 92 Proposing New Projects
Revenue Recognition (for Contract projects ony) Indicates when revenue wi be recognized. Seections are: Monthy (defaut), Quartery, SemiAnnua, After Competion, or When Bied. The defaut is Monthy, meaning the revenue is recognized in the month the work is performed. If Quartery is seected, the revenue wi be recognized in the ast month of each contract quarter. If SemiAnnua is seected, revenue wi be recognized in the 6 and the 12 month of the contract. If After Competion is seected, revenue wi be recognized after the ast month of the contract. If revenue can ony be recognized when a miestone is reached or there is no predefined time frame, then seect When Bied. 4 Cick OK or Add Project. Deeting a Project Use this rue to deete a project that is no onger required or to remove a project that was added by mistake. ä To deete a project from the system: 1 Launch the New Project Proposas form. See Entering New Project Detais on page 91. 2 From the form, right-cick on the project you want to remove and seect one of the foowing options: 3 Cick OK. For a Capita project, seect Deete Project, then seect Deete Capita Project or Deete Sub Capita Project. For a Contract project, seect Deete Contract Project. For an Indirect project, seect Deete Indirect Project. Changing Project Status This task enabes you to change the seected project status to approved, unapproved, or on-hod. The project status must be changed by the approving authority before promoting the project through the Approvas process. Note: This task can ony be performed by users who have the rights to pace a project on hod or cose a project. ä To change project status: 1 Open the New Project Proposas form. See Entering New Project Detais on page 91. 2 Right-cick the form, seect Change Project Status, and then choose one of the foowing submenu options: Entering New Project Detais 93
Approve Project Seect if the project has approva to move forward The approved project wi be copied to current scenario Fina and to the Forecast Fina intersections. Approved projects are ocked for editing and no changes can be made to the project. Disapprove Project Seect if the project is rejected or not approved Put Project on Hod Seect if the project is postponed or needs to be put on hod Changing the project status to Put Project on Hod wi change the status of the underying requisitions (asset, abor, funding) to On-hod. 3 In the diaog box, specify the project and, optionay, enter any comments about the change. 4 Cick OK. Moving Projects This task enabes you to move a seected project from one version to another. For exampe, from Working to Fina. The seected project (or projects) wi be deeted from the source version and moved to the destination version. For exampe, projects with a status of On-hod or Unapproved coud be moved out of the Working version so that the entity-eve financias wi refect ony those projects that are Proposed or Approved. Note: This task can ony be performed by users who have the rights to move a project. ä To move a project: 1 Open the New Project Proposas form. See Entering New Project Detais on page 91. 2 Right-cick the form and seect Move Projects. 3 In Move Projects, specify or seect the vaues that are appicabe for your project: Enter Projects Seect the project or projects. Note: 4 Cick OK. You can move mutipe projects at once. Enter Version Seect the source version. In other words, seect the version from which you want to move. Destination Version Seect the destination version. In other words, seect the version to which you want to move. 94 Proposing New Projects
Reconciing a Project Reconciing a project moves the new project to an existing project. The data for the source project is moved to an existing project in the same entity, and then the source project is deeted from the entity. After a project is assigned a true project number, the project data is moved from the temporary project; for exampe, Contract Project 1, to the existing project number. ä To reconcie a project: 1 Open the New Project Proposas form. See Entering New Project Detais on page 91. 2 Right-cick the form and seect one of the foowing options: Reconcie Capita Project Reconcie Contract Project Reconcie Indirect Project 3 In Reconcie Project, specify or seect the settings that are appicabe for your project: 4 Cick OK. Source New Project Seect the new project. Destination Existing Project Seect the existing project. Performing Expense Panning This task ist guides you through the process of providing detais about the expense components of a project. Project expenses incude abor resources, equipment, materias, and any overheads. Adding Labor This task ist enabes the project manager to adjust the abor assignments. You can increase or decrease abor hours, add more resources to the project, change the assignment time frame, and so on. Changes made here are refected in the revised Tota Labor Expense for the project. Adding Labor This task registers project abor resource requirements based on job and ski set. ä To add abor resources to a project: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning, and then expand Add Labor. 3 Launch the Add Labor task. Performing Expense Panning 95
4 Review the Labor Assignment Detais form. For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menus to add and remove abor assignments, cacuate project abor, change abor assignments, view the standard houry cost, and remove an empoyee assignment. See Adding a Labor Assignment on page 96. See Removing a Labor Assignment on page 98. See Cacuating Labor Expense on page 100. See Changing Assignments on page 98. See Viewing Standard Houry Rates on page 99. See Removing Empoyee Assignments on page 99. Adding a Labor Assignment This task adds a abor assignment to a project. ä To add a abor assignment to a new project: 1 Open the Labor Assignment Detais composite form. See Adding Labor on page 95. 2 Right-cick the form and seect Add Labor Assignment. 3 In Add Labor Resource, specify or seect the vaues that are appicabe for your project: Seect Job Seect the type of job required for the project from a predefined ist of jobs. The Job dimension can be customized. See Job on page 21. Enter Headcount Enter the number of resources needed to accompish the work. If more than 1 is entered, the hours are cacuated. (HC Labor Hours) Enter Ski Sets Seect the skis needed to perform the job from a predefined ist of skis. This fied is informationa and does not impact the abor cacuations. You can customize this fied by adding new members to the Smart List. Adding additiona vaues to the Smart List wi not impact the business rues. Assign for Project Duration (Y/N) The defaut is Yes. Seect Yes if the resource wi be assigned for the duration of the project. If Yes is seected, you do not need to enter the assignment start and end dates. The rue wi automaticay take the project start and end dates. Seect No if the resource wi not be assigned for the duration of the project. If No is seected, you must enter the assignment start and end dates for the resource. If a resource is used sporadicay, enter the resource start and end dates for the first period of the project to add the resource ine item to the form. Then expand the year on the form to add additiona hours for the resource by period. Assignment Start Date/Assignment End Date If the resource wi not be assigned for the project duration, enter the start and end dates. If the start and end dates are not competed, the rue assumes the resource wi be assigned for the duration of the project. 96 Proposing New Projects
Note: The assignment start and end dates must occur within the project start and end dates. Assignments cannot start before the project start date nor can they end after the project end date. Aocation Percentage For Capita and Indirect projects ony, enter the percentage of time a abor resource is aocated to a project. The Aocation Percentage drives the abor expense of that resource to a project. Enter Labor Hours per Headcount For Capita and Indirect projects ony, if requesting more than one headcount, enter the number of hours per headcount for the cacuation. (# of HC # of Hrs per HC = Tota Hours) Note: Enter either Aocation Percentage or Labor Hours per Headcount. If Aocation Percentage is entered, then Labor Hours per headcount wi be cacuated based on Workforce goba assumptions. Simiary, if Labor Hours per Headcount is entered, then Aocation Percentage wi be automaticay cacuated. Onsite Labor Hours For Contract projects ony, enter the number of hours the resource wi perform project work onsite. Onsite abor hours is used in the Contract revenue cacuation. Offsite Labor Hours For Contract projects ony, enter the number of hours the resource wi work on the project. Offsite abor hours is used in the Contract revenue cacuation. Non-Biabe Hours For Contract projects ony, enter the number of abor hours that needs to be incuded on the project but cannot be bied to the customer. Non-biabe hours is used in the abor expense cacuation, but is excuded from the Contract revenue cacuation. Spreading Logic Seect the ogic that determines how vaues are distributed in a grid: m m Fi Copies the vaue entered to a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the vaues for each month between the start and end dates of the project are set to 200. EvenySpit Divides the vaue entered between a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the 200 is divided over the number of months between the start and end dates. Note: If the start and end dates are not competed, the Spreading Logic wi use the fu project duration to popuate the months appropriatey. Comments Optiona fied to enter comments about the abor assignment. Note: 4 Cick OK. For Contract projects, the project biing eve is unspecified by defaut. Update it to correct the biing eve, if required. This is used for cacuating revenue. Performing Expense Panning 97
Removing a Labor Assignment Use this rue to remove a abor resource that is no onger required on the project or to remove a abor assignment that was added by mistake. ä To remove abor assignment from a new project: 1 Open the Labor Assignment Detais composite form. See Adding Labor on page 95. 2 From the form, right-cick the abor assignment you want removed. 3 Seect Remove Labor Assignment. Changing Assignments This rue enabes you to make changes to a abor assignment. You can extend or shorten the abor assignment, change the headcount, or change the number of hours assigned to the project. The spreading ogic fied indicates how to appy the changes. ä To change abor assignments for a new project: 1 Open the Labor Assignment Detais form. See Adding Labor on page 95. 2 From the Labor Requisitions form, right-cick and seect Change Assignment. 3 In Change Assignment, specify or seect the vaues that are appicabe for your project: Change Assignment Start Date/Change Assignment End Date Enter the starting and ending dates of the assignment. Enter Headcount Enter the number of resources needed to accompish the work. If more than 1 is entered, the hours are cacuated. (HC Labor Hours) Aocation Percentage For Capita and Indirect projects, enter the percentage of time a abor resource is aocated to a project. The Aocation Percentage drives the abor expense of that resource to a project. Enter Labor Hours per Headcount For Capita and Indirect projects, if requesting more than one headcount, enter the number of hours per headcount for the cacuation. (# of HC # of Hrs per HC = Tota Hours) Note: Enter either Aocation Percentage or Labor Hours per Headcount. If Aocation Percentage is entered, then Labor Hours per headcount wi be cacuated based on Workforce goba assumptions. Simiary, if Labor Hours per Headcount is entered, then Aocation Percentage wi be automaticay cacuated. Onsite Labor Hours For Contract projects ony, enter the number of hours the resource wi perform project work onsite. Onsite abor hours is used in the Contract revenue cacuation. 98 Proposing New Projects
Offsite Labor Hours For Contract projects ony, enter the number of hours the resource wi work on the project. Offsite abor hours is used in the Contract revenue cacuation. Non-Biabe Hours For Contract projects ony, enter the number of abor hours that needs to be incuded on the project but cannot be bied to the customer. Non-biabe hours is used in the abor expense cacuation, but is excuded from the Contract revenue cacuation. Spreading Logic Specify how to appy the changes: m m m 4 Cick OK. Fi (Overwrite Existing Vaues) Seect to competey overwrite the hours and the time frame that were previousy entered for the abor assignment. Fi (Retain Existing Vaues) Seect to keep the assignment hours previousy entered intact. If there is an existing vaue in any month, then the data for that month wi be retained. For months with missing data, the vaue that is entered wi be considered. EvenySpit (Overwrite Existing Vaues) Seect to divide the assignment hours eveny over the abor assignment duration and to overwrite the vaues previousy entered. Viewing Standard Houry Rates This task enabes the user to view the standard houry rates used in abor cacuations. The standards are set by the administrator. ä To view the standard houry abor rates: 1 Open the Labor Assignment Detais composite form. See Adding Labor on page 95. 2 Right-cick the form and seect View Standard Houry Cost. 3 In the 9.13 View Standard Hry Labor Rates form, review the abor rates. Removing Empoyee Assignments Use this rue to remove an empoyee assignment. ä To remove empoyee assignments: 1 Open the Labor Assignment Detais composite form. See Adding Labor on page 95. 2 From the Assigned Empoyees form, right-cick the empoyee assignment you want removed. 3 Seect Remove Empoyee Assignment. Performing Expense Panning 99
Cacuating Labor Expense Cacuating project abor is a critica step for costing the project. After competing the Assign Labor Resources task, you must aunch the business rue that cacuates abor expenses. Hours per month * Standard Houry Rates of Labor = Project Labor ä To cacuate abor for new projects: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning, and then expand Add Labor. 3 Launch the Cacuate Labor Expenses task. 4 Launch one of the foowing business rues: For Contract projects: CacuateProjectLaborExpenses-Contract For Capita and Indirect projects: CacuateProjectLaborExpenses-Other Reviewing Labor Expense The form for this task summarizes a the abor resource requests and their financia impact on projects. ä To review the abor expense: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning, then expand Add Labor. 3 Launch the Review Labor Expense task. 4 Review the 6.05 Project Labor Detai form. For form eement definitions, see the Gossary. Adding Equipment This task enabes the project manager to request use of equipment for a project based on project requirements. It enabes project managers to pan for reated project expenses and to update assumptions around use of the equipment. For exampe, project managers can increase, decrease, or remove equipment hours. The equipment cost to the project is based upon the standard rates for equipment. Adding Equipment This task enabes you to specify the equipment requirements for the project. 100 Proposing New Projects
ä To assign project equipment: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning, and then expand Add Equipment. 3 Launch the Add Equipment task. 4 Review the Add Equipment form. For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menu to add, remove, and change equipment requisitions, cacuate equipment expenses, and view standard equipment rates. See Adding Equipment Requisitions on page 101. See Removing Equipment Requisitions on page 102. See Changing Equipment Requisitions on page 102. See Cacuating Equipment Expenses on page 104. See Viewing Standard Equipment Rates on page 103. Adding Equipment Requisitions This task enabes you to add an equipment requisition to your project ä To add equipment to a new project: 1 Open the Add Equipment form. See Adding Equipment on page 100. 2 Right-cick the form and seect Add Equipment Requisition. 3 In the Add Equipment Requisition window, specify or seect the settings that are appicabe for your project: Standard Equipment Seect the equipment needed for the project from a predefined ist of equipment. Equipment Description Optiona fied to provide detais about equipment specifications and so on. Equipment Units Enter the number of equipment units needed for the project. For exampe, if two cranes are needed for 200 hours per month, enter 2 in this fied and 200 in the Equipment Usage/Unit fied. Equipment Usage/Unit Enter the number of hours per equipment unit for the cacuation. This is optiona and you need ony enter usage per unit if it is required for the project. For exampe, if three aptops are needed per month, enter 3 in the Equipment Units fied and eave this fied bank. Assign for Project Duration (Y/N) The defaut is Yes. Seect Yes if the equipment wi be assigned for the duration of the project. If Yes is seected, you do not need to enter the assignment start and end dates. The rue wi automaticay take the project start and Performing Expense Panning 101
end dates. Seect No if the equipment wi not be assigned for the duration of the project. If No is seected, you must enter the assignment start and end dates for the equipment. If the equipment is used sporadicay, enter the equipment start and end dates for the first period of the project to add the resource ine item to the form. Then expand the year on the form to add additiona hours for the equipment by period. Assignment Start Date/Assignment End Date If the equipment wi not be assigned for the project duration, enter the start and end dates. If the start and end dates are not competed, the rue assumes the equipment wi be assigned for the duration of the project. Note: The assignment start and end dates must occur within the project start and end dates. Assignments cannot start before the project start date nor can they end after the project end date. Spreading Logic Seect the ogic that determines how vaues are distributed in a grid: m m Fi Copies the vaue entered to a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the vaues for each month between the start and end dates of the project are set to 200. EvenySpit Divides the vaue entered between a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the 200 is divided over the number of months between the start and end dates. Note: 4 Cick OK. If the start and end dates are not competed, the Spreading Logic wi use the fu project duration to popuate the months appropriatey. Justification Provide a reason why the equipment is needed. Removing Equipment Requisitions Use this rue to remove an equipment requisition that is no onger required on the project or to remove an equipment requisition that was added by mistake. ä To remove equipment from a new project: 1 Open the Add Equipment form. See Adding Equipment on page 100. 2 From the form, right-cick the equipment requisition you want removed. 3 Seect Remove Equipment Requisition. Changing Equipment Requisitions This rue enabes you to make changes to an equipment assignment. You can extend or shorten the assignment, or change the equipment units assigned to the project. 102 Proposing New Projects
ä To change equipment requisitions for a project: 1 Open the Add Equipment form. See Adding Equipment on page 100. 2 Right-cick the equipment you want to change and seect Change Equipment Requisition. 3 In the Change Equipment Requisition window, specify or seect the settings that are appicabe for your project: Change Assignment Start Date/Change Assignment End Date Enter the new assignment start and end dates for the equipment requisition. Note: The assignment start and end dates must occur within the project start and end dates. Assignments cannot start before the project start date nor can they end after the project end date. Equipment Units Enter the number of equipment units needed for the project. For exampe, if two cranes are needed for 200 hours per month, enter 2 in this fied and 200 in the Equipment Usage/Unit fied. Equipment Usage/Unit Enter the number of hours per equipment unit for the cacuation. This is optiona and you need ony enter usage per unit if it is required for the project. For exampe, if three aptops are needed per month, enter 3 in the Equipment Units fied and eave this fied bank. Spreading Logic Seect the ogic that determines how vaues are distributed in a grid: m m m 4 Cick OK. Fi (Overwrite Existing Vaues) Seect to competey overwrite the hours and the time frame that were previousy entered for the equipment assignment. Fi (Retain Existing Vaues) Seect to keep the assignment hours previousy entered intact. If there is an existing vaue in any month, then the data for that month wi be retained. For months with missing data, the vaue that is entered wi be considered. EvenySpit (Overwrite Existing Vaues) Seect to divide the assignment hours eveny over the equipment assignment duration and to overwrite the vaues previousy entered. Viewing Standard Equipment Rates This task enabes you to view the standard equipment rates used in equipment cacuations. The standards are set by the administrator. ä To view standard equipment rates: 1 Open the Add Equipment form. See Adding Equipment on page 100. 2 Right-cick the form and seect View Standard Equipment Rate. Performing Expense Panning 103
3 In the 9.05 View Standard Rates for Equipment form, review the equipment rates. For form eement definitions, see the Gossary. Removing Equipment Assignments Use this rue to remove an equipment assignment that is no onger required on the project or to remove an equipment assignment that was added by mistake. ä To remove equipment assignments: 1 Open the Add Equipment form. See Adding Equipment on page 100. 2 From the Assigned Equipments form, right-cick the equipment assignment you want removed. 3 Seect Remove Equipment Assignment. Cacuating Equipment Expenses After equipment requisitions have been entered or modified, the cacuation derives the project expenses for equipment usage based on equipment units and standard equipment rates. When the cacuation is executed it determines the cost for a equipment assigned to the project for the duration of the project Equipment Usage * Equipment Standard Rate = Equipment Expense If there is no Equipment Usage, then Equipment Units wi be used instead and Equipment Expense wi be cacuated as foows: Equipment Units * Equipment Standard Rate = Equipment Expense ä To cacuate project equipment expenses: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning, and then expand Add Equipment. 3 Launch the Cacuate Equipment Expense task. 4 Launch the CacuateProjectAssetExpenses business rue. Reviewing Equipment Expenses Review expenses for the assigned equipment for a project. To make adjustments, return to the Add Equipment task, change the assignments, and recacuate. See Adding Equipment on page 100.. ä To review project equipment expenses: 1 Navigate to one of the new project proposa task ists. 104 Proposing New Projects
See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning, and then expand Add Equipment. 3 Launch the Review Equipment Expenses task. 4 Review the 5.09 Project Expense for Equipment - Detai form. For form eement definitions, see the Gossary. Adding Materia and Other Resources This task ist associates materias, subcontractors, and other resources of expense requests to projects and enabes you to pan for reated project expenses. Adding Materia and Other Resources This task adds materias, subcontractors, and other resources for project expenses. ä To add materia and other resources to a project: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning, and then expand Add Materia and Other Resources. 3 Launch the Add Materia & Other Resources task. 4 Review the 1.06 Materia and Other Requirement form. For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menu to add and remove materia and other requirements, and cacuate materia and other resources. See Adding Materia and Other Requirements to a Project on page 105. See Removing Materia and Other Requirements on page 106. See Cacuating Materia and Other Expenses on page 107. Adding Materia and Other Requirements to a Project ä To add materia and other requirements to a project: 1 Open the 1.06 Materia and Other Requirement form. See Adding Materia and Other Resources on page 105. 2 Right-cick the form and seect Add Materia and Other Requirements. 3 In the Add Materia and Other Requirements window, specify or seect the settings that are appicabe for your project: Enter Resource Name Enter the name of the materia or other expense to be added. Performing Expense Panning 105
Resource Descriptions Optiona fied to provide detais about the resource being added. Resource Cass Seect from the foowing predefined resource casses: Materia, Subcontractor, and Other. Assign for Project Duration (Y/N) The defaut is Yes. Seect Yes if the resource wi be assigned for the duration of the project. If Yes is seected, you do not need to enter the requirement start and end dates. The rue wi automaticay take the project start and end dates. Seect No if the resource wi not be assigned for the duration of the project. If No is seected, you must enter the requirement start and end dates for the resource. If the resource is used sporadicay, enter the requirement start and end dates for the first period of the project to add the resource ine item to the form. Then expand the year on the form to add additiona units for the resource by period. Requirement Start Date/Requirement End Date If the requirement wi not be assigned for the project duration, enter the start and end dates. If the start and end dates are not competed, the rue assumes the requirement wi be assigned for the duration of the project. Note: The requirement start and end dates must occur within the project start and end dates. Assignments cannot start before the project start date nor can they end after the project end date. Spread Logic Seect the ogic that determines how vaues are distributed in a grid: m m 4 Cick OK. Fi Copies the vaue entered to a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the vaues for each month between the start and end dates of the project are set to 200. EvenySpit Divides the vaue entered between a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the 200 is divided over the number of months between the start and end dates. Units Required Enter the number of units required for the materia or other expense. Cost UOM Seect from a predefined ist the unit of measure for the cost. Cost/Unit Enter the cost per unit for the materia and other expense. The materias and other expenses cacuation wi be based on Units Required Cost/Unit. Removing Materia and Other Requirements Use this rue to remove requirements that are no onger required on the project or to remove a requirement that was added by mistake. ä To remove materia and other requirements from a project: 1 Open the 1.06 Materia and Other Requirement form. See Adding Materia and Other Resources on page 105. 106 Proposing New Projects
2 From the form, right-cick the requirement you want to remove. 3 Seect Remove Materia and Other Requirements. Cacuating Materia and Other Expenses This task cacuates the expenses for materias and other expenses. This cacuation mutipies the number of units entered by the cost per unit on a monthy basis for the duration of the project. ä To cacuate materia and other expenses for a project: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning, and then expand Add Materia & Other Resources. 3 Launch the Cacuate Materia & Other Expenses task. 4 Launch the CacuateMateriaExpenses_Rueset business rue. 5 In CacuateMateriaExpenses_Rueset, specify or seect the settings that are appicabe for your project. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Reviewing Materia and Other Expenses The form for this task summarizes the tota materia and other expenses associated with a project so you can determine the financia impact. ä To review materia and other expenses for a project: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning, and then expand Add Materia & Other Resources. 3 Launch the Review Materia & Other Expenses task. 4 Review the 4.51 Tota Materia and Other Expenses form. For form eement definitions, see the Gossary. Entering Direct Project Expenses This task enabes you to enter ump sum amounts for expenses that do not have any ogic defined to arrive at the vaues. Project Financia Panning provides two methods for getting project data into the appication. One method enabes you to do detaied panning that uses rues to add data. The other method enabes you to import data from a source system and then Project Financia Panning is used to consoidate the projects. Performing Expense Panning 107
ä To enter direct expenses for a project: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning. 3 Launch the Enter Direct Project Expenses task. 4 Review and update the Enter Direct Project Expenses form. For form eement definitions, see the Gossary. Appying Overheads This task cacuates the overheads for a project. Overheads are expenses that are necessary for the performance of a job or continued functioning of the business but cannot be specificay attributed to a project. This rue appies the overheads, both indirect expenses and genera and administrative expenses, to the projects to arrive at a fuy-oaded cost of the project. ä To appy overheads to a new project: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning. 3 Launch the Appy Overheads task. 4 Launch the CacuateOverheads business rue. 5 In CacuateOverheads, specify or seect the settings that are appicabe for your project. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Reviewing Indirect and Genera and Administrative Aocated Expenses This task enabes you to see the drivers and the associated costs for each overhead ine item that is appied to your project ä To review indirect and genera and administrative aocated expenses: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning. 3 Launch the Review Indirect and G&A Aocated Expenses task. 4 Review the Review Indirect and G&A Aocated Expenses composite form. 108 Proposing New Projects
For form eement definitions, see the Gossary. Reviewing Tota Expenses After a expenses have been panned and associated overheads appied, use this form to review the expenses for a project. ä To review project expenses: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Expense Panning. 3 Launch the Review Tota Expenses task. 4 Review the 4.50 Review Project Expense form. The 4.50 Review Project Expense form comprises a the different pieces of Expense panning done by the project manager and dispays the tota expenses for the project. For form eement definitions, see the Gossary. Performing Revenue Panning (Contract Projects Ony) This task ist enabes you to review the revenue generated by the project from various sources: Cost Pus Time and Materias Fixed Price Direct Revenue (revenue that is directy entered into the appication) Note: Revenue panning appies to projects cassified as Contract projects. Project Financia Panning wi not cacuate revenue for Indirect or Capita projects. If these projects need to generate revenue, you must recassify the project. Entering Revenue Drivers - Cost Pus For Cost Pus contracts, the Enter Revenue Drivers - Cost Pus composite form provides the contractua arrangement for the project. The form enabes you to view the Cost Pus revenue assumptions and the revenue recognition for a project. The Cost Pus margin % can be defined at the detai eve (abor, equipment, materias, and other) or for tota expenses. If the revenue definition is based on tota expenses, Project Financia Panning wi not aow you to buid your assumptions at the detai eve. The margin can be defined on a monthy basis, if needed. Expand the coumns to override the margin % for a period. The Cost Pus driver is defined for the duration of the project. You can review the revenue generated in the ower haf of the composite form. Performing Revenue Panning (Contract Projects Ony) 109
For more information about revenue recognition, see the Gossary. ä To enter revenue drivers for Cost Pus Contract projects: 1 Navigate to the Propose New Contract Projects task ist. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Revenue Panning. 3 Launch the Enter Revenue Drivers - Cost Pus task. 4 Review the Enter Revenue Drivers - Cost Pus composite form. For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menus to add and remove revenue assumptions, cacuate Cost Pus revenue, and cacuate intercompany revenue. See Adding Revenue Assumptions on page 110. See Removing Revenue Assumptions on page 111. See Cacuating Cost Pus Revenue on page 111. See Cacuating Cost Pus Intercompany Revenue on page 111. Adding Revenue Assumptions This task heps you add Cost Pus revenue assumptions. Note: If the Cost Pus revenue was set to Tota Expenses, Project Financia Panning does not aow you to aso buid assumptions at the detai eve (for abor, equipment, and materias). To change the manner in which revenue is earned, you must first change the driver from Tota Expense to a detai ine item, then you can add detai ine items. ä To add revenue assumptions: 1 Open the Enter Revenue Drivers - Cost Pus composite form. See Entering Revenue Drivers - Cost Pus on page 109. 2 From the form, right-cick and seect Add Revenue Assumptions. 3 In Add Revenue Assumptions, specify or seect the settings that are appicabe for your project: 4 Cick OK. Cost Pus Driver Seect the expense base to which the margin wi be appied. The margin can be set to Labor Expenses, Materia Expenses, or Equipment Expenses or it can be appied in tota to Tota Expenses. Revenue Source Description Option fied to add a description for the revenue source. Cost Pus Margin % Enter the Margin % or mark up that wi be appied to expenses. 110 Proposing New Projects
Removing Revenue Assumptions Use this rue to remove revenue assumptions that are no onger required on the project or to remove an assumption that was added by mistake. ä To remove revenue assumptions: 1 Open the Enter Revenue Drivers - Cost Pus composite form. See Entering Revenue Drivers - Cost Pus on page 109. 2 From the form, right-cick the revenue eement you want to remove. 3 Seect Remove Revenue Assumptions. Cacuating Cost Pus Revenue This task cacuates project revenue based on the assumptions provided. The revenue wi either be cacuated from the detais (abor, equipment, and materias) or from the tota expenses for the project duration. For exampe, Labor Expense (1+Margin %) or Tota Expense (1+Margin %) (for the project duration). If a revenue assumption is not specified for a particuar expense, it wi be assumed at the cost (0% margin). ä To cacuate Cost Pus revenue: 1 Open the Enter Revenue Drivers - Cost Pus composite form. See Entering Revenue Drivers - Cost Pus on page 109. 2 From the form, right-cick and seect Cacuate Revenue. 3 Cick OK. Cacuating Cost Pus Intercompany Revenue This task cacuates intercompany revenue for projects where the organization is a service provider. It records the revenue to the service provider based on a cost pus margin. The cost pus margin percentage shoud be entered in the same manner as described in Cacuating Cost Pus Revenue on page 111, however you must run this cacuation to derive the revenue. ä To cacuate Cost Pus intercompany revenue: 1 Open the Enter Revenue Drivers - Cost Pus composite form. See Entering Revenue Drivers - Cost Pus on page 109. 2 From the form, right-cick and seect Cacuate Inter Company Revenue. 3 Cick OK. Performing Revenue Panning (Contract Projects Ony) 111
Entering Revenue Drivers - Time and Materias For Time and Materia contracts, the Enter Revenue Drivers - Time and Materia form provides the contractua arrangement for the project. Project Financia Panning heps you buid revenue assumptions for abor, equipment, and materias. You can enter the biing rates at the project eve or they can be derived from company assumptions. Biing rates can be defined at the resource eve (that is, at the empoyee or equipment eve). Labor revenue is based on the biing eve of the empoyee. Each abor resource has an associated biing eve; you can override the assigned biing eve on a monthy basis, if necessary. Biing rates for the project are defined on a monthy/yeary basis for the duration of the project. ä To enter revenue drivers for Time and Materia Contract projects: 1 Navigate to the Propose New Contract Projects task ist. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Revenue Panning. 3 Launch the Enter Revenue Drivers - Time and Materias task. 4 Review the Enter Revenue Drivers - Time and Materias composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the composite form, you can use the shortcut menus to view standard houry rates, copy the base biing rate, cacuate abor, materia, and equipment revenue, and cacuate tota project revenue. See Viewing Standard Houry Rates on page 112. See Copying the Base Biing Rate on page 113. See Cacuating Labor Revenue on page 113. See Cacuating Materia Revenue on page 113. See Cacuating Equipment Revenue on page 113. See Cacuating Tota Project Revenue on page 114. Viewing Standard Houry Rates The 9.13 Enter Standard Houry Labor Rates form enabes you to view the standard houry rates that were set by the administrator. It dispays the costs by job eve that were used in the abor cacuation. This is an informationa task since you cannot override or change the abor rates that are dispayed in this form. ä To view standard houry abor rates: 1 Open the Enter Revenue Drivers - Time and Materias composite form. See Entering Revenue Drivers - Time and Materias on page 112. 2 From the Empoyee Biing Detai form, right-cick and seect View Standard Houry Rates. The 9.13 Enter Standard Houry Labor Rates form dispays standard rates for each job. 112 Proposing New Projects
Copying the Base Biing Rate Standard biing rates are set by entity. To use these defaut rates in the abor revenue cacuation, you must perform this task to copy the defaut rates to the project. Aternativey, you can set the biing rates for the project. ä To copy the base biing rates: 1 Open the Enter Revenue Drivers - Time and Materias composite form. See Entering Revenue Drivers - Time and Materias on page 112. 2 From the Set Project Biing Rate form, right-cick and seect Copy Base Biing Rate. 3 Cick OK. Cacuating Labor Revenue This task cacuates the abor revenue. Labor revenue is cacuated by mutipying abor hours per resource per month with Biing Rate per month (Labor Hours Biing Rate). ä To cacuate abor revenue: 1 Open the Enter Revenue Drivers - Time and Materias composite form. See Entering Revenue Drivers - Time and Materias on page 112. 2 From the Empoyee Biing Detai form or the Set Project Biing Rate form, right-cick and seect Cacuate Labor Revenue. 3 Cick OK. Cacuating Materia Revenue This task cacuates the materia revenue. Materia revenue is cacuated by mutipying the Materia Units Biing Rate per Materia. ä To cacuate materia revenue: 1 Open the Enter Revenue Drivers - Time and Materias composite form. See Entering Revenue Drivers - Time and Materias on page 112. 2 From the Biing - Materia and Other Resources form, right-cick and seect Cacuate Materia Revenue. 3 Cick OK. Cacuating Equipment Revenue This task cacuates the equipment revenue. Equipment revenue is cacuated by mutipying the Equipment Usage (or Equipment Units if an Equipment Usage vaue is not used) (Equipment Usage Equipment Biing Rate). Performing Revenue Panning (Contract Projects Ony) 113
ä To cacuate equipment revenue: 1 Open the Enter Revenue Drivers - Time and Materias composite form. See Entering Revenue Drivers - Time and Materias on page 112. 2 From the Biing - Equipments form, right-cick and seect Cacuate Equipment Revenue. 3 Cick OK. Cacuating Tota Project Revenue This task cacuates the revenue for the foowing sources: Labor, Materia, and Equipment. You can either cacuate each type of revenue individuay or you can cacuate a of the sources at once. ä To cacuate the tota project revenue: 1 Open the Enter Revenue Drivers - Time and Materias composite form. See Entering Revenue Drivers - Time and Materias on page 112. 2 From the tabbed area of the form, right-cick and seect Cacuate Tota Project Revenue. 3 Cick OK. Entering Revenue Drivers: Unit Price For Contract projects, the Review and Update Revenue Drivers - Unit Price form heps you define the revenue assumptions for projects that earn revenue based on units sod and saes price per unit. Project managers can review, update, or add any additiona revenue assumptions. ä To enter revenue drivers for Unit Price Contract projects: 1 Navigate to the Propose New Contract Projects task ist. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Revenue Panning. 3 Launch the Enter Revenue Drivers - Unit Price task. 4 Review the Enter Revenue Drivers - Unit Price composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the form, you can use the shortcut menu to add and remove revenue assumptions and to cacuate Unit Price revenue. See Adding Revenue Assumptions on page 110. See Removing Revenue Assumptions on page 111. See Cacuating Unit Price Revenue on page 116. 114 Proposing New Projects
Adding Revenue Assumptions This rue aows you to define the revenue assumptions earned on the contract. For the Unit Price method, you must define the saes units and the saes price per unit. Revenue for the contract is cacuated as # of Units Price. ä To add revenue assumptions: 1 Open the Enter Revenue Drivers - Unit Price composite form. See Entering Revenue Drivers: Unit Price on page 114. 2 From the Unit-Price Revenue Assumptions form, right-cick and seect Add Revenue Assumptions. 3 In Add Revenue Assumptions, specify or seect the vaues that are appicabe for your project: Revenue Source Type Choose from the foowing options: Maintenance, Other Revenues and Gains, or Saes Revenue Revenue Source Name Enter the name of the revenue source to be added. Revenue Source Description Optiona fied to provide detais about the revenue source being added. Revenue UOM Seect from a predefined ist the unit of measure for the revenue eement. Price/Unit Enter the price per unit for the revenue eement. The Unit Price revenue cacuation wi be based on Units Sod Price/Unit. Units Sod Enter the number of units sod to the customer. Revenue is cacuated based on Units Sod x Price/Unit. Spread (Y/N) Specify whether spread ogic wi be used. Spreading Logic Seect the ogic that determines how vaues are distributed in a grid: m m m 4 Cick OK. Fi Copies the vaue entered to a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the vaues for each month between the start and end dates of the project are set to 200. Eveny Spit Divides the vaue entered between a of the ces in a grid. For exampe, if a vaue of 200 hours is entered for a project, then the 200 is divided over the number of months between the start and end dates. Not Appicabe Seect if the user wi manuay enter the units and the price per unit within the specific period. Spread Start Date/Spread End Date Optiona. Enter the start and end dates for the spread ogic. If spread start and end dates are not entered, the project start and end dates wi be used instead. Removing Revenue Assumptions Use this rue to remove revenue assumptions that are no onger required on the project or to remove a revenue assumption that was added by mistake. Performing Revenue Panning (Contract Projects Ony) 115
ä To remove revenue assumptions: 1 Open the Enter Revenue Drivers - Unit Price composite form. See Entering Revenue Drivers: Unit Price on page 114. 2 From the Unit-Price Revenue Assumptions form, right-cick the eement you want to remove. 3 Seect Remove Revenue Assumptions. Cacuating Unit Price Revenue This task cacuates the revenue for the project based on a of the assumptions defined. Revenue is cacuated as Units Sod Price Per Unit. Revenue wi be recognized in accordance with the revenue recognition defined under the contract terms. ä To cacuate Unit Price revenue: 1 Open the Enter Revenue Drivers - Unit Price composite form. See Entering Revenue Drivers: Unit Price on page 114. 2 From the tabbed area of the form, right-cick and seect Cacuate Revenue. 3 Cick OK. Entering Direct Project Revenue Use the Review and Update Direct Revenue form to enter a other revenue that the project is anticipated to generate, but that is not covered in the other methodoogies. In addition, Project Financia Panning provides two methods for getting project data into the appication. One method enabes you to do detaied panning that uses rues to add data. The other method enabes you to import data from a source system and then Project Financia Panning is used to consoidate the projects. If the import method is used, the project revenue is dispayed in this form. ä To view and enter direct revenue for Contract projects: 1 Navigate to the Propose New Contract Projects task ist. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Revenue Panning. 3 Launch the Enter Direct Project Revenue task. 4 Review the Review and Update Direct Revenue form. For form eement definitions, see the Gossary. 116 Proposing New Projects
Reviewing Financias After a revenue and expenses are entered and cacuated, you can view the financia statements for a project. This is an important step that needs to occur before submitting the project for approva. You begin reviewing projects by cacuating the financia statements. After they are cacuated, you can review the project's impact on the Cash Fow and Income Statement. You can then review the project KPIs, provide a detaied project justification, and review the project score so you can start anayzing the fu financia outook of the project and request funding. Cacuating Financia Statements This step cacuates the financia statements for a project. It cacuates project cash fow, taxes, and KPIs and then comes up with a project score based on the financia impact. This cacuation must be executed in order to view compete and correct data in financia statements. ä To cacuate financia statements: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Review Financias. 3 Launch the Cacuate Financia Statements task. 4 Launch the CacuateFinanciaStatements business rue. 5 In CacuateFinanciaStatements, specify or seect the vaues that are appicabe for your project. For runtime prompt eement definitions, see the Gossary. 6 Cick Launch. Reviewing the Impact on Financia Statements This step heps you review the impact on Cash Fow and Income Statements for the project using its expenses and revenues. ä To review the project impact on financia statements: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Review Financias. 3 Launch the Review Impact on Financia Statements task. 4 Review the Review Impact on Financia Statements composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the form, you can use the shortcut menu to cacuate the project. Reviewing Financias 117
Reviewing Project KPIs (Contract Projects Ony) You can review the key performance indicators (KPIs) for Contract projects. Some KPIs are yeary and some are based on the ife of the project. Review the project-eve defauts for discount rate and tax rate that were defined in the entity and make necessary changes. ä To review the KPIs for a project: 1 Navigate to the Propose New Contract Projects task ist. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Review Project Financias. 3 Launch the Review Project KPIs task. 4 Review the Review Project KPIs composite form. For form eement definitions, see the Gossary. 5 From the tabbed area of the form, you can use the shortcut menu to cacuate project metrics and cacuate the project. See Cacuating Project Metrics on page 118. Cacuating Project Metrics This rue cacuates a the KPIs and yeary performance indicators for a project. ä To cacuate project metrics: 1 Open the Review Project KPIs composite form. See Reviewing Project KPIs (Contract Projects Ony) on page 118. 2 From the Yeary Performance Indicators form, right-cick and seect Cacuate Project Metrics. 3 Cick OK. Reviewing the Detaied Project Justification The project manager can justify the project by providing responses to a ist of predefined questions. Doing so heps the business unit head assign subjective scores to projects, which wi then be used for project ranking. Additiona questions can be added to the appication. The Detaied Project Justification composite form aso enabes you to rate a project for the subjective score. For more information about project scoring, see Reviewing the Project Score on page 81. ä To review the detaied justification for a project: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Review Financias. 118 Proposing New Projects
3 Launch the Detaied Project Justification task. 4 Review the Additiona Information - Project Justification form. For form eement definitions, see the Gossary. Reviewing the Project Score Project scoring is a mechanism to track a project's performance against a predefined set of targets at the entity and project eve and score projects based on subjective and financia factors. You can use these scores for ranking a project, anayzing the performance of the project with respect to other projects and with respect to the predefined set of imits. Financia scores depend on the financia metrics and factors of the project, which are based on financia panning. Subjective scores are based on quaitative factors and responses to some predefined questions and their assessment by the Entity Head. You can review project scores for individua projects and across projects. ä To review the project score: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Review Financias. 3 Launch the Review Project Score task. 4 Review the Review Project Score composite form. For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menus to cacuate the project score and cacuate the project. Reviewing Project Funding Subtopics About Project Funding Process for Funding Projects Requesting Project Funding Reviewing Aocated Funds About Project Funding Projects require funding to offset the expenses they need to incur. Usuay, projects require more funding at the start, because revenue streams come ater in the project cyce. Whie some of the expense funding can be taken from project revenue, the rest of the expenses must be funded from other sources. The project manager must request funds from the Finance department and, after the funding requests are approved by the finance manager, funding aocation detais can be reviewed. Reviewing Project Funding 119
Process for Funding Projects After panning expenses for a project, the project manager can request funding. The project manager determines the funding required for the project and then creates funding requests. Project Financia Panning provides funding request forms and predefined business rues so the project manager can create the funding request. Once a request is created, it is submitted to a finance manager for approva. After a funding request is approved, the project can be assigned with the sources of funds, its cost-of-capita detais, and time ine of funding. This wi hep in cacuating the cost of capita (interest expense) to be aocated for the project. Requesting Project Funding You can request project funding as needed through its ifecyce. Justification is required. ä To request funding for a project: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Project Funding. 3 Launch the Request Project Funding task. 4 Compete the Request Project Funding composite form. For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menus to add new fund requests, cance fund requests, and cacuate the project. See Adding New Fund Requests on page 120. See Canceing Fund Requests on page 121. Adding New Fund Requests This task enabes you to request funds for a project. Enter the funding request amount for the periods where the project requires additiona money to meet a the financia obigations of the project. ä To add a new fund request: 1 Open the Request Project Funding composite form. See Requesting Project Funding on page 120. 2 From the Funding Requests form, right-cick and seect Add New Fund Request. 3 In Add New Fund Request, specify or seect the settings that are appicabe for your project: Funding Request Type Seect the type of funding request: m m Initia Request Seect if this is the initia funding request Request for Change Seect if changing an existing request for funding 120 Proposing New Projects
m 4 Cick OK. Off Specification Seect if funding is due to an omission in the product or service being offered Funding Comment Optiona fied to provide comments about the funding request. Requested Amount Enter the amount of the funds you are requesting. Month/Year For a ump sum requests, specify the month and year of the request. If funding is needed on a reguar basis, enter a singe month and year and then enter the additiona months as needed. Canceing Fund Requests Use this task to cance a previousy entered funding request. ä To cance a fund request: 1 Open the Request Project Funding composite form. See Requesting Project Funding on page 120. 2 Right-cick the request you want to cance on the Funding Requests form. 3 Seect Cance Fund Request. Reviewing Aocated Funds A project can be approved for the fu amount of the funding requested, or just a portion can be funded. Additionay, if a company obtains outside financing for projects, you can review how those funds are aocated to each project. This task enabes you to review the aocated funds and the sources of the funds, fund time ines, cost of funds, and repayment frequency for a project. Each finance round has different terms; for exampe, the interest rate, so each round of funding wi impact the project differenty. ä To review the aocated funds for a project: 1 Navigate to one of the new project proposa task ists. See Viewing the New Project Proposa Task Lists on page 90. 2 Expand Project Funding. 3 Launch the Review Aocated Funds task. 4 Review the Review Aocated Funds composite form. For form eement definitions, see the Gossary. 5 From the Fund Requests form, you can use the shortcut menu to add or cance a fund request. See Adding New Fund Requests on page 120. See Canceing Fund Requests on page 121. Reviewing Project Funding 121
Submitting the Pan for Approva Once you have competed a of the tasks for the project and you have reviewed the financia statements and requested funding, you can promote your pan to another user for approva. To do this, go to the Submit Pan for Approva page, and start or promote the panning unit. After you promote a panning unit, its new owner can write to it (assuming the owner has write access), but you can no onger write to the panning unit. For information about promoting panning units, see Chapter 10, Managing Panning Units in the Orace Hyperion Panning User's Guide. 122 Proposing New Projects
P a r t I I I Aocating Workforce Resources to Projects In Aocating Workforce Resources to Projects: Administering Workforce Panning Workforce Performing Workforce Anaysis Aocating Workforce Resources to Projects 123
124 Aocating Workforce Resources to Projects
6 Administering Workforce In This Chapter About...125 Process...127 Workforce Administration Task List Tasks...127 Viewing the Workforce Administration Task List...127 Setting Goba Rates for Empoyees...127 Importing Empoyees...129 Cacuating Empoyee Compensation...129 About Subtopics Workforce Assumptions Empoyee Dimension Job Dimension A companies create pans to hep prepare for the future, aigning their imited corporate resources peope and doars against the strategies that they beieve best everage their competitive market advantage. Through coaborative panning, departments coordinate and aocate the company's finite resources. Companies that can best detect market opportunities and quicky reaign their resources gain a competitive advantage. Empoyee compensation represents one of a company's argest expenses and its most critica resource. Workforce panning enabes you to manage, prioritize, and pan for these resources, providing a comprehensive view of the resources across projects and faciitating efficient aocating and hiring decisions. Administering workforce expenses invoves panning or forecasting empoyee compensation expenses, which incudes: Loading the Job dimension. This dimension can be used for capturing a the positions in the organization. Loading the Empoyee dimension from the company s HRMS Refreshing the appication after making changes to synchronize the appication with Essbase Loading empoyee data from the company s HRMS About 125
Setting and updating workforce compensation assumptions (aso caed Goba Rates) that drive various expense cacuations and incude such eements as saary, heath care expenses, merit increases, taxes, and defaut working days, hours, and standard houry rates (based on Job) (see Workforce Assumptions on page 126 and Setting Goba Rates for Empoyees on page 127) Cacuating and roing up compensation by Entity, Scenario, Version, and Year to aggregate expense totas For information on the roes and responsibiities for the various Project Financia Panning users, see Project Financia Panning Roes on page 26. Workforce Assumptions Workforce assumptions are used in cacuations to derive compensation-reated expenses. Workforce assumptions can be set by entity or at the "No Entity" eve (for defaut assumptions). If the assumptions are set for the entity then, they wi be used for cacuations; otherwise the assumptions set for the organization wi be used. The workforce resource assumptions incude: Midpoint saary by grade, used in new hire saary cacuations Empoyee benefits assumptions, which drive such cacuations as heath care costs, merit increases, and taxes Working hours and days, which drive houry costs and abor hours cacuations for empoyees Standard abor rates, which drive abor expense cacuations Empoyee Dimension You can perform detaied empoyee panning in Project Financia Panning. The process invoves upoading existing empoyees into Project Financia Panning, incuding the existing empoyee structure. Additionay, empoyee properties account members such as Grade or Saary shoud aso be oaded into the appication (see Empoyee Tempate on page 215). You can customize the Empoyee member properties as described in the Orace Hyperion Panning Administrator's Guide. For exampe, you can change the empoyee type, grade, FTE, status, and abor rates that drive cacuations. Job Dimension You can perform high eve empoyee panning in Project Financia Panning with the Job dimension. Ensure that a the positions present in the organization are present in Project Financia Panning as members of Job dimension. When importing the data for existing empoyees from the company s HRMS, the data shoud be imported at the correct intersection of the Job and Empoyee. 126 Administering Workforce
Process Orace recommends that you update existing empoyee data (dimensions and data) before preparing financia pans, either Pan or Forecast. After you update the Empoyee dimension and refresh the appication, you can execute empoyee compensation cacuations to consoidate up-to-date empoyee compensation pans or forecasts. Note: Project Financia Panning gives you the fexibiity of panning fu empoyee compensation or aternativey, simpy panning for the abor expenses of projects. In this case, you work with abor requisitions, standard abor rates, and standard biing rates, and do not need to oad or reconcie specific empoyee compensation information (that is, the Empoyee dimension, mid point saary and the other detaied assumptions). You just oad and manage standard biing rates and standard abor rates. Workforce Administration Task List Tasks 1. Set goba rates for empoyees, such as saary midpoints by grade, empoyee benefits assumptions, defaut working days and hours, and standard houry rates. See Setting Goba Rates for Empoyees on page 127. 2. Import empoyees and refresh the appication. See Importing Empoyees on page 129. 3. Cacuate empoyee compensation. See Cacuating Empoyee Compensation on page 129. Viewing the Workforce Administration Task List ä To view the Workforce Administration task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 2 Seect View, then Task List, and then Task List. 3 Expand Workforce Administration. 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Setting Goba Rates for Empoyees Goba rates are used in various cacuations to derive costs. These assumptions are often set at a high eve and for certain assumptions, can be changed at a ower eve. This task enabes you to set midpoint saaries by grade, empoyee benefits assumptions, defaut working days and Process 127
hours, and standard houry rates. For information on how goba rates are used in compensation cacuations, see Workforce Assumptions on page 126. ä To set goba rates for the workforce: 1 Launch the Set Goba Rates task under the Workforce Administration task ist. See Viewing the Workforce Administration Task List on page 127. 2 Compete the Set Workforce Assumptions composite form. For form eement definitions, see the Gossary. Notes: The Set Mid Saary Compensation Assumptions form dispays 13 predefined grade eves. For information on deeting or adding grade eves, see Adding Grade Leves on page 128. The data you enter on the Set Empoyee Benefits Assumptions form is used for driving such cacuations as annua saary increases, merit increases, heath care costs, and merit increases. The data you enter on the Set Defaut Working Days and Hrs form is used in Houry Rate and Labor Hours cacuations. The data you enter on the Enter Standard Hry Labor Rates form are used in Labor Assignments to keep compensation for individua empoyees confidentia. Standard Houry Rates are used in cacuating project abor expenses for Labor Requisitions: the Standard Houry Rate mutipied by the Labor Hours equas the Project Labor Expense. On the Set Base Biing Rate form, you set the different biing rates for the project. To enabe varying project biing rates for empoyee resources, the three eves aow you to set different biing rates for each eve. (Note that you can add more eves, simiar to Adding Grade Leves on page 128.) The data you enter on this form is used in abor revenue cacuations: the number of Hours by Resource is mutipied by the Biing Rate of the Resource. (The Biing Leve is assigned to each Resource assigned to the project on the Empoyee Biing Detai form.) See aso Reviewing and Updating Revenue Drivers: Time and Materias on page 74. Adding Grade Leves Project Financia Panning incudes 13 predefined grade eves (Grade 1 through Grade 13), and you can deete eves or add grade eves to suit your company's needs. ä To add a grade eve: 1 In the Grade Smart List, add a Smart List entry for the new grade eve. 2 In the Account dimension, expand the Workforce Panning - Accounts member, the Assumption Input member, and then add the new grade under the Average Saary by Grade member. Project Financia Panning cacuations wi now incude the new grade eve. 128 Administering Workforce
3 If you added a grade eve: For each new grade eve you added, you must enter an aias into the CacLogic aias tabe so that the cacuations work automaticay. The CacLogic aias syntax is: Grade -n, where n is the new eve. For instructions on working with Smart Lists, dimensions, and aias tabes, see the Orace Hyperion Panning Administrator's Guide. Importing Empoyees You typicay start workforce pans by oading existing empoyee data from your company's source HRMS. For more information, see: Empoyee Dimension on page 126 Appendix A, Tempates Orace Hyperion Panning Administrator's Guide After updating empoyee information, you synchronize the appication with Essbase by refreshing the appication. For instructions, see the Orace Hyperion Panning Administrator's Guide. Cacuating Empoyee Compensation To see the tota compensation for an entity, you must run the Cacuate Tota Empoyee Compensation business rue, associated with the Cacuate Compensation task. This business rue cacuates empoyee compensation by entity, based on expense data. You can execute the Cacuate Tota Empoyee Compensation business rue either in a batch process after oading empoyee data from the source HRMS or after you pan resources for an entity. ä To cacuate empoyee compensation: 1 Launch the Cacuate Compensation task under the Workforce Administration task ist. See Viewing the Workforce Administration Task List on page 127. 2 Launch the Cacuate Tota Empoyee Compensation business rue. 3 In Cacuate Tota Empoyee Compensation, ensure vaues are seected for a eements. For runtime prompt eement definitions, see the Gossary. 4 Cick Launch. Importing Empoyees 129
130 Administering Workforce
7 Panning Workforce In This Chapter About...131 Process...132 Workforce Panning Task List Tasks...132 Viewing the Workforce Panning Task List...133 Updating Existing Empoyees...133 Adding New Hires...137 Cacuating Compensation...139 Reviewing Tota Empoyee Compensation...139 Cacuating Future Years Compensation...140 Reviewing Houry Costs...140 Submitting the Pan for Approva...141 About Through workforce Panning, companies determine the empoyee resources needed to achieve their targets, assign existing empoyees to various positions, and pan for adding new empoyees. Companies must aso gauge the various direct and indirect costs incurred by empoyees, such as heath care and taxes. Workforce Panning cacuates these expenses both simpe and compex based on certain drivers. Driver-based panning runs key business assumptions through modes, providing the insight to proactivey manage the voatiity of future financia performance. For exampe, performance drives bonus and merit increases, primary factors in determining tota compensation. Workforce Panning aows actions such as transferring empoyees to another department, panning for their departure, and pacing them on maternity eave or eave of absence. Managers can mode future headcount and reated expenses, working with up-to-date information about workforce expenses. By panning compensation expenses in direct correation to headcount, panners can effectivey manage one of their argest variabe expenses. When a materia event occurs that causes a change in direction, panners have the fexibiity to adapt rapidy, ensuring that pans are reevant and usefu. This section expains panning for empoyee-reated expenses. To change empoyee status, panners cick ces in forms and seect items from Smart Lists or menus. They can aso run business rues to modify empoyee records (for exampe, to transfer an empoyee to a different department). Empoyee properties are account members such as Grade or Saary. Empoyee About 131
members can have associated Smart Lists, and they may depend on another empoyee property. For exampe, the vaue in the FT/PT (fu time/part time) Account member depends on the vaue entered in the FTE (fu-time equivaent) account. You can customize the empoyee properties, for exampe, you can change the empoyee type, grade, FTE, status, and performance that drive cacuations. Process When the reevant information on existing empoyees is oaded from the source HRMS system (see Importing Empoyees on page 129), the Empoyee dimension and its account properties are prepopuated in the Project Financia Panning appication, and accurate resource expenses can be reviewed and cacuated. Managers typicay review the information on existing empoyees in their entity (that is, their department or cost center), verifying their saary, empoyee properties such as fu time or part time, and other compensation assumptions, such as bonuses and merit increases. Managers then make adjustments as new events occur (for exampe, empoyees are hired, transferred, retired, and so on). After verifying that the existing empoyee information for your entity is accurate, you can pan for new hires. To add newy hired empoyees to a department, you use the Add TBH Houry or Add TBH Saary business rue. Workforce Panning Task List Tasks 1. Manage existing empoyees, such as reviewing their status, appying saary adjustments, and cacuating compensation. See Updating Existing Empoyees on page 133. 2. Add new hires. See Adding New Hires on page 137. 3. Cacuate compensation. See Cacuating Compensation on page 139. 4. Review tota empoyee compensation. See Reviewing Tota Empoyee Compensation on page 139. 5. Cacuate future years compensation expense. See Cacuating Future Years Compensation on page 140. 6. Review houry costs. See Reviewing Houry Costs on page 140. 7. Submit the pan for approva. See Submitting the Pan for Approva on page 141. 132 Panning Workforce
Viewing the Workforce Panning Task List ä To view the Workforce Panning task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 2 Seect View, then Task List, and then Task List. 3 Expand Workforce Panning. 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Updating Existing Empoyees Subtopics Reviewing Existing Empoyees Changing Empoyee Status Reviewing and Updating Empoyee Compensation The Existing Empoyees task ist enabes you to review existing empoyees, change empoyee status, review and update empoyee compensation, and cacuate compensation. Reviewing Existing Empoyees This tasks enabes you to review and update, for each empoyee in the entity, information such as saary, merit increases, and working hours. Here you ensure that empoyees are correcty assigned to cost centers and that the information that was oaded from the HRMS is correct. If the information is correct, then use this task to make such adjustments as saary increases. ä To review existing empoyees: 1 Navigate to the Workforce Panning task ist. See Viewing the Workforce Panning Task List on page 133. 2 Expand Existing Empoyees. 3 Launch the Review Existing Empoyees task. 4 Review the 1.01 Review Existing Empoyees form. On this form, review and update such information as: Saary Basis (Annua or Houry) Saary Rate Hours per Week Working Days Viewing the Workforce Panning Task List 133
Empoyee Type (Reguar, Contractor, Temporary, or None) Grade eve FTE (fu-time equivaent) Fu time or Part time Pay Type (Exempt or Non-exempt) Merit Month Start Month Tax Region Heath Pan Performance Override Merit Increase For form eement definitions, see the Gossary. 5 From the form, you can use the shortcut menu to change empoyee status, transfer empoyees, pan an empoyee's departure, cacuate compensation, review the empoyee expense summary, and review empoyees' assignments. See Changing Empoyee Status on page 136. See Transferring Empoyees on page 134. See Panning an Empoyee's Departure on page 135. See Cacuating Compensation on page 139. See Reviewing and Updating Empoyee Compensation on page 137. See Reviewing Empoyee Project Assignment on page 135. Transferring Empoyees Transferring an empoyee changes the department (or entity) against which their compensation expenses are cacuated. Managers transfer empoyees using business rues. Depending on your business needs, empoyees can either be transferred in two steps, using the Transfer Out and Transfer In business rues, or in one step, using the Transfer business rue. The two-step transfer process provides security; it ensures that a manager in Department A cannot see member data for Department B, without the appropriate access permissions. The owner of Department A shoud transfer out an empoyee during the same month that the owner of Department B transfers in the empoyee. Panners can use a one-step transfer process if security is not an issue (that is, the panner has access permissions to both the source and target entities invoved in the transfer). The Transfer business rue transfers empoyees out of one department and into another. Note: You cannot transfer an empoyee who is assigned to a project. 134 Panning Workforce
ä To transfer empoyees: 1 Open the 1.01 Review Existing Empoyees form or the 1.02 Change Existing Empoyee Status form. See Reviewing Existing Empoyees on page 133 or Changing Empoyee Status on page 136. 2 From the form, right-cick, seect Transfer Empoyees, then seect one of the foowing options: Seect Transfer Out to run the Transfer Out business rue which transfers the empoyee out of the current department. Seect Transfer In to run the Transfer In business rue which transfers the empoyee into the new department. Seect Transfer to run the Transfer business rue, which transfers the empoyee out of one department and into another in one step. For runtime prompt eement definitions, see the Gossary. 3 Cick Transfer. After an empoyee is transferred out, empoyee data is not retained in the od department as of the transfer date. When the empoyee is transferred to the new department, the status is set to Active for that department, and the empoyee s saary is cacuated in the new department. Panning an Empoyee's Departure Perform this task to pan the departure of an empoyee. Note: You cannot pan a departure for an empoyee who is assigned to a project. ä To pan the departure of an empoyee: 1 Open the 1.01 Review Existing Empoyees form or the 1.02 Change Existing Empoyee Status form. See Reviewing Existing Empoyees on page 133 or Changing Empoyee Status on page 136. 2 From the form, right-cick, and then seect Pan Departure. 3 In Pan Departure, specify or seect the vaues that are appicabe. 4 Cick OK. Reviewing Empoyee Project Assignment This task enabes you to review the project and the percent aocated by month to which an existing empoyee is assigned. ä To review the project for an empoyee: 1 Open the 1.01 Review Existing Empoyees form or the 1.02 Change Existing Empoyee Status form. Updating Existing Empoyees 135
See Reviewing Existing Empoyees on page 133 or Changing Empoyee Status on page 136. 2 On the empoyee for whom you want to review the project assignment, right-cick, and then seect Review Empoyee Project Assignment. 3 Review the 5.05 Review Empoyee Assignments Detais form. For form eement definitions, see the Gossary. Changing Empoyee Status To change an empoyee s status, managers seect a new vaue for Action, such as Maternity or Disabiity. ä To change an empoyee's status: 1 Navigate to the Workforce Panning task ist. See Viewing the Workforce Panning Task List on page 133. 2 Expand Existing Empoyees. 3 Launch the Change Empoyee Status task. 4 Update the 1.02 Change Existing Empoyee Status form. On the form, you can seect from the foowing empoyee status options: Active Disabiity Leave of Absence Maternity On Sabbatica Note: If you change an empoyee's status from Active to Disabiity or On Sabbatica, there is no affect on the saary cacuation for that month. If you change the status to Leave of Absence, the saary is not cacuated for that month. If you change the status to Maternity, then the saary is cacuated as (Saary % - Maternity Leave) * (Origina Saary), for the months in which the status is set to maternity. Saary % - Maternity Leave is set on the Set Empoyee Benefits Assumptions form. See Setting Goba Rates for Empoyees on page 127. 5 From the form, you can use the shortcut menu to change empoyee status, transfer empoyees, pan an empoyee's departure, cacuate compensation, review the empoyee expense summary, and review the empoyee project assignment. See Transferring Empoyees on page 134. See Panning an Empoyee's Departure on page 135. See Cacuating Compensation on page 139. 136 Panning Workforce
See Reviewing and Updating Empoyee Compensation on page 137. See Reviewing Empoyee Project Assignment on page 135. Reviewing and Updating Empoyee Compensation This task enabes you to review and update expenses such as saary, bonus percentage, and merit percentage costs by month for an existing empoyee. ä To review expenses for an empoyee: 1 Navigate to the Workforce Panning task ist. See Viewing the Workforce Panning Task List on page 133. 2 Expand Existing Empoyees. 3 Launch the Review and Update Empoyee Compensation task. 4 Review the 1.05 Empoyee Expenses Summary form. For form eement definitions, see the Gossary. Adding New Hires When workforce demands exceed the number of avaiabe empoyees, managers can use this task to add a vacant job to be fied by an empoyee hired in the future. ä To add new hires: 1 Launch the Add New Hires task under the Workforce Panning task ist. See Viewing the Workforce Panning Task List on page 133. 2 Compete the Add New Hires composite form. For form eement definitions, see the Gossary. 3 From the New Hire - Request form, you can use the shortcut menu to add and remove to-be-hired (TBH) requisitions, cacuate compensation, and change requisition status. See Adding To-Be-Hired (TBH) Requisitions on page 137. See Removing To-Be-Hired (TBH) Requisitions on page 138. See Cacuating Compensation on page 139. See Changing Hiring Requisition Status on page 139. Adding To-Be-Hired (TBH) Requisitions This task adds a vacant job to be fied by an empoyee hired in the future. Adding New Hires 137
ä To add TBH requisitions: 1 Open the Add New Hires composite form. See Adding New Hires on page 137. 2 From the New Hire - Request form, right-cick and seect Add To-be-hired, then seect Saary or Houry. 3 In Add To-be-hired, specify or seect the settings that are appicabe for the requisition: 4 Cick Add. Seect Job Seect the type of job required for the project from a predefined ist of jobs. Empoyee Type Seect from Reguar, Contractor, or Temporary. Number of Requisitions Enter the number of requisitions needed. A new row is created for each requisition. FTE Enter the fu-time equivaent for the position. For exampe, an FTE of.5 means the position is for a haf-time empoyee. Year/Start Month Specify the year and starting month of the requisition. Grade Specify the grade of the requisition. Market Adjustment Mid Point Saary Rates by Grade is used in cacuating the compensation for new hires. When the Mid Point Saary is not enough to offer a prospective empoyee (perhaps because of geographic differences or a ski set is difficut to find), specifying a market adjustment vaue enabes you to indicate how much over the Mid point Saary is needed to hire for a position. Pay Type Seect Exempt or Non-exempt. Heath Pan Seect Individua, Individua+1, or Famiy. Tax Region Seect USA or No Region. Comments Optiona fied to enter comments about the requisition. Removing To-Be-Hired (TBH) Requisitions Use this rue to remove a TBH requisition that is no onger required or to remove a TBH requisition that was added by mistake. ä To remove TBH requisitions: 1 Open the Add New Hires composite form. See Adding New Hires on page 137. 2 From the New Hire - Request form, right-cick the requisition you want removed. 3 Seect Remove To-be-hired. 138 Panning Workforce
Changing Hiring Requisition Status Using the Change Requisition Status business rue, managers can adapt to organizationa requirements by changing the status of Hiring Requisitions to Approve, Reject, Postpone, or Cance. The hiring requisition status is set to New when a request is made. Once the requests are submitted for approva, the approving authority must change the status of individua requests before promoting the pan through the Approvas process. ä To change the status of a Hiring Requisition: 1 Open the Add New Hires composite form. See Adding New Hires on page 137. 2 From the New Hire - Request form, right-cick, and then seect Change Requisition Status. 3 In Change Requisition Status, seect the settings that appy: Seect Job Seect the job you are changing from a predefined ist of jobs. Hiring Requisitions Seect the hiring requisition number from a predefined ist. Enter Status Seect from the foowing options: m m m m 4 Cick OK. Approved Seect if the requisition is approved. The hiring manager can hire a new person for the organization. Unapproved Seect if the requisition is rejected or not approved. The hiring manager cannot hire a new person for the organization. On-hod Seect if the requisition is postponed or needs to be put on hod Cosed Seect if the requisition is competed or if the requisition is canceed Cacuating Compensation This task cacuates compensation for a empoyees, both new and existing, in an organization. ä To cacuate empoyee compensation: 1 Launch the Cacuate Compensation task from the Workforce Panning task ist. See Viewing the Workforce Panning Task List on page 133. 2 Launch the Cacuate Tota Empoyee Compensation business rue. For runtime prompt eement definitions, see the Gossary. 3 Cick Launch. Reviewing Tota Empoyee Compensation This task enabes managers to review empoyee compensation totas. Cacuating Compensation 139
ä To review tota empoyee compensation: 1 Launch the Review Tota Empoyee Compensation task under the Workforce Panning task ist. See Viewing the Workforce Panning Task List on page 133. 2 Review the 4.12 Tota Empoyee Compensation form. For form eement definitions, see the Gossary. Cacuating Future Years Compensation The Cacuate Future Years Compensation task enabes managers to determine compensation expenses for their organization for future years. You seect the year on which to base compensation and predict future compensation. The cacuation assumes a merit increase for each year that is entered in the Goba Assumptions. ä To cacuate future years compensation: 1 Launch the Cacuate Future Years Compensation task under the Workforce Panning task ist. See Viewing the Workforce Panning Task List on page 133. 2 Launch the Cacuate Future Year Compensation Expense business rue. 3 In Cacuate Future Year Compensation Expense, specify or seect the settings that appy for your organization: Department Seect the entity for which to cacuate future compensation. Scenario Seect the Scenario member. Version Seect the Version member. Seect Base Year Seect the year on which to base compensation. Seect Future Year Seect the ast year on which to predict compensation. For exampe, if you seect 2012 as the Base Year and 2015 as the Future Year, Project Financia Panning wi predict compensation for years 2013, 2014, and 2015. Override Existing Data: m m 4 Cick Launch. Yes Seect if you want a compensation data that has been entered in the seected future years for an empoyee to be overwritten and recacuated. No Seect if you do not want data that was specificay entered for an empoyee in the seected future years to be overwritten. Reviewing Houry Costs This task enabes you to review the houry cost of a empoyees that are either oaded into Project Financia Panning or are cacuated in the appication. The houry cost is cacuated by dividing 140 Panning Workforce
Empoyee Compensation by the Working Hours per Year. You can then compare the houry cost per empoyee to the Standard Houry Rates. ä To review houry costs: 1 Launch the Review Houry Costs task under the Workforce Panning task ist. See Viewing the Workforce Panning Task List on page 133. 2 Review the 8.03 Empoyee Houry Costs form. For form eement definitions, see the Gossary. Submitting the Pan for Approva Corporate panners, operationa managers, or department managers prepare the workforce pans, sometimes incuding mutipe scenarios. They submit them to senior financia and Human Resource managers for review and approva. A corporate panner typicay consoidates the pan and prepares reports about the workforce. Companies can iterate pans, when necessary, to respond to changing conditions. After panning your workforce requirements, submit the pan for approva using Panning's approvas functionaity. See Chapter 10, Managing Panning Units in the Orace Hyperion Panning User's Guide. Submitting the Pan for Approva 141
142 Panning Workforce
8 Performing Workforce Anaysis In This Chapter About...143 Process...143 Workforce Anaysis Task List Tasks...144 Viewing the Workforce Anaysis Task List...144 Roing Up Data...144 Viewing the Resource Manager Dashboard...145 Reviewing Utiization...145 Reviewing Labor Requests Across Projects...146 Staffing Projects...146 Requesting New Hires...147 Reviewing Tota Compensation...149 Reviewing Empoyee Headcount and FTE...149 About Workforce anaysis heps resource managers review empoyee utiization, manage staffing requests, and pan for new hires. Workforce anaysis is an optiona component within Project Financia Panning. If you perform detaied project assignment outside of Project Financia Panning, you can import the information. Process Project Financia Panning provides managers an overa view of their area of contro by providing an interactive Performance Review form that dispays their key metrics to hep them understand their organization's performance and identify issues. From there the resource manager can review in detai the utiization rates of empoyees to see how the department is performing against goas and to determine which resources are avaiabe to work on projects. The resource manager reviews a project requests for resources and determines how to staff projects. Resource managers can staff projects either by assigning existing empoyees to the project or by requesting new hires. About 143
Workforce Anaysis Task List Tasks 1. Ro up the data in the workforce panning cube. See Roing Up Data on page 144. 2. View the Resource Manager Dashboard to view utiization trends, hiring pans, project staffing requests by FTE, and project staffing requests by abor hours. See Viewing the Resource Manager Dashboard on page 145. 3. Review the utiization of abor. See Reviewing Utiization on page 145. 4. Review abor requests across projects. See Reviewing Labor Requests Across Projects on page 146. 5. Staff projects. See Staffing Projects on page 146. 6. Raise new hire requests. See Requesting New Hires on page 147. 7. Review tota compensation. See Reviewing Tota Compensation on page 149. 8. Review empoyee headcount and FTE. See Reviewing Empoyee Headcount and FTE on page 149. Viewing the Workforce Anaysis Task List ä To view the Workforce Anaysis task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 2 Seect View, then Task List, and then Task List. 3 Expand Workforce Anaysis. 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Roing Up Data To see the consoidated workforce expenses, use the Roup Data task. ä To ro up data: 1 Launch the Roup Data task under the Workforce Anaysis task ist. 144 Performing Workforce Anaysis
See Viewing the Workforce Anaysis Task List on page 144. 2 Launch the Roup WFP Cube business rue. For runtime prompt eement definitions, see the Gossary. 3 Cick Launch. Viewing the Resource Manager Dashboard The Resource Manager Dashboard task heps you manage resources across the organization by presenting key eements with which you can interact: utiization, hiring pans, and project staffing. Doing so heps you understand your organization's performance and identify issues. Components of the Resource Manager Dashboard: Utiization Trend Hiring Pan Project Staffing Request - FTE Project Staffing Request - Labor Hours ä To view the Resource Manager dashboard: 1 Launch the Resource Manager Dashboard task under the Workforce Anaysis task ist. See Viewing the Workforce Anaysis Task List on page 144. 2 Review the Resource Manager Dashboard. For form eement definitions, see the Gossary. Reviewing Utiization This task heps you review empoyee utiization and empoyee assignments. About empoyee utiization cacuations: Utiization = Tota Labor Hours / Working Hours Tota Labor Hours: Sum of abor hours for an empoyee across a projects Working Hours: Avaiabe working hours for an empoyee If an empoyee is avaiabe, but is not invoved in any project, then that empoyee's utiization is 0 (zero). ä To review empoyee utiization: 1 Launch the Review Utiization task under the Workforce Anaysis task ist. See Viewing the Workforce Anaysis Task List on page 144. 2 Review the Review Utiization composite form. Viewing the Resource Manager Dashboard 145
For form eement definitions, see the Gossary. Reviewing Labor Requests Across Projects The Review Labor Requests Across Projects task enabes resource managers to review the consoidated resource requests by job for the organization across a projects. You can perform a detaied anaysis to determine the projects requesting each resource, the requested hours, headcount, and FTE. Doing so heps you determine how best to meet staffing requests and see opportunities to combine simiar jobs. ä To review abor requests across projects: 1 Launch the Review Labor Requests Across Projects task under the Workforce Anaysis task ist. See Viewing the Workforce Anaysis Task List on page 144. 2 Review the Review Labor Requests across Projects composite form. For form eement definitions, see the Gossary. Staffing Projects Fufiing resource requests across projects is accompished by either assigning existing empoyees to project requests or hiring additiona resources. Typicay, you first staff projects by assigning existing resources who have the proper job skis and are avaiabe to work on a project. With the Staff Projects task, you can view resource requests at the project and job eve and determine if a request can be met by an existing empoyee. ä To staff projects: 1 Launch the Staff Projects task under the Workforce Anaysis task ist. See Viewing the Workforce Anaysis Task List on page 144. 2 Compete the Staff Projects composite form. For form eement definitions, see the Gossary. 3 From the form, you can use shortcut menus to change the requisition status, assign an existing empoyee, and cacuate empoyee utiization. See Changing the Requisition Status on page 146. See Assigning Existing Empoyees on page 147. Changing the Requisition Status This task enabes you to change the status of a abor requisition to approved, unapproved, or on hod as appropriate. 146 Performing Workforce Anaysis
ä To change the requisition status: 1 Open the Staff Projects composite form. See Staffing Projects on page 146. 2 From the Project Requisitions form, right-cick and seect Change Requisition Status. 3 In Change Requisition Status, specify or seect the settings that are appicabe for the requisition: Seect Job Seect the job you are changing from a predefined ist of jobs. Labor Requisitions Seect the abor requisition number from a predefined ist. Enter Status Seect from the foowing options: m m m 4 Cick OK. Approved Seect to indicate the staffing request is approved. Unapproved Seect to indicate the staffing request is rejected or canceed. On-hod Seect if the requisition is postponed or needs to be put on hod Assigning Existing Empoyees The Assign Existing Empoyee business rue enabes managers to aocate an existing empoyee to a Labor Requisition. After an empoyee is assigned, the empoyee s utiization rate is updated to refect their work on the project. ä To assign empoyees to projects: 1 Open the Staff Projects composite form. See Staffing Projects on page 146. 2 From the form, right-cick and seect Assign Existing Empoyee. 3 In Assign Existing Empoyee, specify or seect the vaues that are appicabe for your project: 4 Cick Launch. Enter Project Seect the project or projects. Enter Labor Requisition Seect the abor requisition number from a predefined ist. Seect Job Seect the type of job required for the project from a predefined ist of jobs. Seect Existing Empoyee Seect the empoyee from the ist of existing empoyees. Comments Optiona fied to enter comments about the empoyee assignment. Requesting New Hires If a resource manager determines that a resource request for a project cannot be fufied from the existing empoyee popuation, he can raise a new hire request to indicate that the job wi be fied by an empoyee hired in the future. Requesting New Hires 147
ä To request new hires: 1 Launch the Raise New Hire Requests task under the Workforce Anaysis task ist. See Viewing the Workforce Anaysis Task List on page 144. 2 Compete the Raise New Hire Requests composite form. For form eement definitions, see the Gossary. 3 From the Raise New Hire Requests form, you can use the shortcut menu to add to-be-hired requisitions, cacuate compensation, and change requisition status. See Adding To-Be-Hired (TBH) Requisitions on page 148. See Recacuating Compensation on page 149. See Changing the Requisition Status on page 146. Adding To-Be-Hired (TBH) Requisitions After verifying that existing empoyee information for your entity is accurate, you can focus on adding hires. The Raise New Hire Requests task adds a vacant job to be fied by an empoyee hired in the future. ä To add TBH requisitions: 1 Open the Raise New Hire Requests composite form. See Requesting New Hires on page 147. 2 From the Raise New Hire Requests form, right-cick and seect Add To-be-hired, then seect Saary or Houry. 3 In Add To-be-hired, specify or seect the settings that are appicabe for the requisition: Seect Job Seect the type of job required for the project from a predefined ist of jobs. Empoyee Type Seect from Reguar, Contractor, or Temporary. Number of Requisitions Enter the number of requisitions needed. FTE Enter the fu-time equivaent for the position. For exampe, an FTE of.5 means the position is for a haf-time empoyee. Year/Start Month Specify the year and starting month of the requisition. Grade Specify the grade of the requisition. Market Adjustment Mid Point Saary Rates by Grade is used in cacuating the compensation for new hires. When the Mid Point Saary is not enough to offer a prospective empoyee (perhaps because of geographic differences or a ski set is difficut to find), specifying a market adjustment vaue enabes you to indicate how much over the Mid point Saary is needed to hire for a position. Pay Type Seect Exempt or Non-exempt. Heath Pan Seect Individua, Individua+1, or Famiy. Tax Region Seect USA or No Region. 148 Performing Workforce Anaysis
4 Cick Add. Comments Optiona fied to enter comments about the requisition. Recacuating Compensation Run the Cacuate Compensation business rue to recacuate compensation expenses to refect changes made in the staffing project task, incuding adding new hires and assigning resources. ä To cacuate empoyee compensation: 1 Open the Raise New Hire Requests composite form. See Requesting New Hires on page 147. 2 From the Raise New Hire Requests form, right-cick and seect Cacuate Compensation. 3 Launch the Cacuate Tota Empoyee Compensation business rue. For runtime prompt eement definitions, see the Gossary. 4 Cick OK. Reviewing Tota Compensation The Tota Empoyee Compensation task enabes managers to review empoyee compensation totas for their organization ä To review tota compensation: 1 Launch the Review Tota Compensation task under the Workforce Anaysis task ist. See Viewing the Workforce Anaysis Task List on page 144. 2 Review the 4.12 Tota Empoyee Compensation form. For form eement definitions, see the Gossary. Reviewing Empoyee Headcount and FTE This task enabes managers to review tota FTE (fu-time equivaent)s and headcount for their organization. ä To review empoyee headcount and FTE: 1 Launch the Review Empoyee Headcount and FTE task under the Workforce Anaysis task ist. See Viewing the Workforce Anaysis Task List on page 144. 2 Compete the 4.15 Headcount and FTE form. For form eement definitions, see the Gossary. Reviewing Tota Compensation 149
150 Performing Workforce Anaysis
P a r t I V Aocating Capita Assets to Projects In Aocating Capita Assets to Projects: Administering Capita Assets Panning Capita Performing Capita Asset Anaysis Aocating Capita Assets to Projects 151
152 Aocating Capita Assets to Projects
9 Administering Capita Assets In This Chapter About...153 Process...153 Capita Administration Task List Tasks...154 Viewing the Capita Administration Task List...154 Importing Existing Assets...155 About Setting Up Asset Cass and Asset Detai...155 Setting Capita Assumptions...156 Roing Up Capita Asset Expenses...157 Verifying the Loaded Depreciation and Amortization on Existing Assets...157 Cacuating Asset Reated Expenses...157 About Capita Administration enabes you to prepare the base for panning and expensing for capita assets in Project Financia Panning through such tasks as: Loading the existing assets from an asset management system into Project Financia Panning Verifying the oaded depreciation expenses, amortization, and asset assignments to cost centers Estabishing goba assumptions for each asset cass and setting cacuation drivers For exceptions to the goba rates, at the asset eve, updating reated asset expenses such as repairs, maintenance, taxes, and insurance Launching roup tasks to cacuate and consoidate capita expenses Process Administering capita assets begins with setting severa company assumptions for capita assets incuding depreciation methods, usefu ife of assets, depreciation conventions, and other key assumptions. After you update the Asset Cass and Asset dimensions and refresh the appication, you can execute asset-reated expense cacuations to consoidate up-to-date asset-reated expense pans or forecasts. About 153
Predefined task ists guide you through the process of requesting, justifying, reviewing, and approving capita expenses. Note the foowing: Orace recommends that you update existing asset category and asset detai data (dimensions and data) before preparing financia pans, either Pan or Forecast. After you update the two dimensions and refresh the appication, you can execute Asset-Reated Expense cacuations to consoidate up-to-date Asset Reated Expenses for pans or forecasts. Project Financia Panning gives you the fexibiity of panning fu asset expenses or aternativey, simpy panning for the capita expenses of projects. In this case, you work with asset requisitions, standard equipment costs, and equipment biing rates, and do not need to oad or reconcie specific asset information (that is, the Asset Detai dimension, asset rate, asset units, purchase date, and other detaied assumptions). You just oad and manage equipment biing rates and standard equipment cost. Capita Administration Task List Tasks 1. Set capita assumptions. See Setting Capita Assumptions on page 156. 2. Import existing assets. See Importing Existing Assets on page 155. 3. Consoidate asset expenses by running the roup business rues. See Roing Up Capita Asset Expenses on page 157. 4. Verify the oaded depreciation and amortization on existing assets. See Verifying the Loaded Depreciation and Amortization on Existing Assets on page 157. 5. Cacuate asset reated expenses. See Cacuating Asset Reated Expenses on page 157. Viewing the Capita Administration Task List ä To view the Capita Administration task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 2 Seect View, then Task List, and then Task List. 3 Expand Capita Administration. 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. 154 Administering Capita Assets
Importing Existing Assets Capita panning typicay starts by oading existing major assets from your company's source Fixed Asset System. To faciitate assigning and expensing existing assets to projects, Project Financia Panning provides import utiities and sampe tempate fies that you can use to import data and metadata into your appication. Administrators can reguary update an appication's metadata and data from source systems. For more information, see: Loading Metadata and Data on page 32 for an overview of the oading process Appendix A, Tempates. for information about how to use the provided import utiities and sampe tempate fies Asset Detai Tempate on page 215 for information on oading data such existing major assets Asset Depreciation and Amortization Tempate Descriptions on page 220 for information on oading asset depreciation and amortization data Notes: Typicay, depreciation and amortization for existing assets is cacuated for future periods in the source system (for exampe, the fixed asset edger), so you shoud oad data from the subsystem for the future periods. Then, to accuratey refect the impact of purchases and retirements on depreciation and amortization, you reguary refresh this data from the source. Managers reguary maintain the Asset Detai dimension to refect newy-acquired assets and to remove retired assets. Orace recommends that you not oad every asset from your fixed asset system into Project Financia Panning. You need oad ony those assets that wi be used in projects. After updating capita asset information, you synchronize the appication with Orace Essbase by refreshing the appication. For instructions, see the Orace Hyperion Panning Administrator's Guide. About Setting Up Asset Cass and Asset Detai Subtopics About Adding Standard Equipment to Asset Cass About Setting up the Asset Detai Dimension About Adding Standard Equipment to Asset Cass The Asset Cass dimension detais the different categories of assets that a company owns. Asset Cass is broken into tangibe assets (furniture and fixtures, machinery and equipment, computers, and so on) and intangibe assets (easehod improvements, software rights, Importing Existing Assets 155
goodwi). The Asset Cass dimension aso contains a ist of standard equipment that project managers may request for use on projects. At the time of the request, the project manager knows what type of equipment he needs on their project, but not whether it wi be fufied by existing assets or by new assets. Therefore, the project manager requests ony an equipment type. Standard Equipment provides a concise ist of materia assets that are requested for use on a project. Other types of assets shoud not be incuded. Orace recommends that you add Standard Equipment to the appication before using Project Financia Panning and that you update Standard Equipment data (dimensions and data) before you prepare financia pans, either Pan or Forecast. About Setting up the Asset Detai Dimension Asset Detai You can perform detaied asset panning in Project Financia Panning. The process invoves upoading existing assets into Project Financia Panning. Additionay, asset properties Account members such as Usefu Life, In Service Date, Capacity, and Cost shoud aso be oaded into the appication. Orace recommends that you update existing major equipment information (dimensions and data) before preparing financia pans, either Pan or Forecast. Setting Capita Assumptions The Set Capita Assumptions task enabes you to work with asset information. You can set drivers by estabishing goba assumptions for each asset cass (for exampe, buidings or machinery) or for a tangibe or intangibe assets. You can set these defaut assumptions at the entity eve or at the No Entity, (goba) eve: Usefu ife of assets Depreciation methods Depreciation conventions Amortization methods Taxes Insurance expenses Repairs and maintenance expenses If no assumptions are set at the entity eve then the goba assumptions wi be used in cacuations. ä To set capita assumptions: 1 Launch the Set Capita Assumptions task under the Capita Administration task ist. See Viewing the Capita Administration Task List on page 154. 2 Compete the Set Capita Assumptions composite form, incuding setting up the Standard Rates for Equipment form. 156 Administering Capita Assets
The rates that you set in this form are used to cacuate the cost of equipment usage to a project. The Standard Rate is mutipied by the Units requested by the project. Setting Equipment Biing Rates enabes you to set different biing rates for each piece of equipment and is used in the Equipment revenue cacuations: the number of Units is mutipied by the Biing Rate of the Equipment. See aso Reviewing and Updating Revenue Drivers: Time and Materias on page 74. For form eement definitions, see the Gossary. Roing Up Capita Asset Expenses Before reviewing asset expenses, you must aunch the business rue to consoidate the data in the assets hierarchy. ä To ro up capita asset expenses: 1 Launch the Run Roup Rues task under the Capita Administration task ist. See Viewing the Capita Administration Task List on page 154. 2 Launch the RoupCapexCube business rue. For runtime prompt eement definitions, see the Gossary. 3 Cick Launch. Verifying the Loaded Depreciation and Amortization on Existing Assets After oading and roing up capita asset expenses, managers verify existing assets for each period and entity. Using the Verify Loaded Depreciation and Amortization on Existing Assets task enabes you to view and update such items as existing tangibe assets, asset cass and asset detai information, depreciation, and amortization amounts by period. ä To verify oaded depreciation and amortization: 1 Launch the Verify Loaded Depreciation and Amortization on Existing Assets task under the Capita Administration task ist. See Viewing the Capita Administration Task List on page 154. 2 Review the 9.10 Verify Loaded Depreciation and Amortization form. For form eement definitions, see the Gossary. Cacuating Asset Reated Expenses The Cacuate Asset Reated Expenses task enabes asset managers to cacuate the asset reated expenses (Taxes, Insurance, Repairs and Maintenance) based on the assumptions defined at the Roing Up Capita Asset Expenses 157
entity eve for the asset and asset cass combination. Taxes, Insurance, Repairs and Maintenance expense are entered as a percentage of the asset vaue. The rates are defined on a yeary basis. To view the tota expenses for these reated expenses, aunch the Cacuate Asset Reated Expenses business rue from the Cacuate Asset Reated Expenses task. ä To cacuate asset reated expenses: 1 Launch the Cacuate Asset Reated Expenses task under the Capita Administration task ist. See Viewing the Capita Administration Task List on page 154. 2 Launch the Cacuate Asset Reated Expenses business rue. For runtime prompt eement definitions, see the Gossary. 3 Cick Launch. 158 Administering Capita Assets
10 Panning Capita In This Chapter About...159 Process...159 Capita Panning Task List Tasks...160 Viewing the Capita Panning Task List...161 Considerations for Working with Capita Panning...161 Reviewing Existing Assets...162 Viewing Asset Detais...169 Managing New Assets...170 Adding New Leased Assets...174 Removing Leased Assets...176 Cacuating Leased Assets...176 Reviewing and Reconciing Construction in Progress Assets...177 Reconciing Construction in Progress Assets...177 Cacuating Asset Reated Expenses...178 Reviewing Asset Per Unit Cost Detai...179 Submitting the Pan for Approva...179 About Capita panning heps you manage, prioritize, and pan for capita expenses. Project Financia Panning enabes you to cacuate equipment expenses for entities and to track the utiization of assets across projects. Doing so enabes panners to get a comprehensive view of equipment, machinery, and other asset requirements across entities and then make efficient capita purchase decisions. You can pan for new tangibe or intangibe expenses and check the impact on Profit and Loss, Cash Fow, and Baance Sheets. You can aso review expenses and adjust the timing and cost of capita spending. In addition, you can manage existing assets such as transfers, retirements, and impairments. Process As an asset manager, you perform the foowing tasks to pan for capita assets: About 159
1. Manage existing assets, which incudes: Reviewing major existing assets for an entity and if required, making changes to them. For exampe, transfer ownership of an asset to another organization or retire it atogether. Reviewing and updating reated expenses for assets. For exampe, decrease the insurance rate for cranes. See Reviewing Major Existing Assets on page 162 and Reviewing and Updating Asset- Reated Expenses on page 163. 2. Manage new assets. See Managing New Assets on page 170. 3. Review and reconcie CIP (Construction in Progress) assets. See Reviewing and Reconciing Construction in Progress Assets on page 177. 4. Cacuate and review the asset per unit expenses. See Reviewing Asset Per Unit Cost Detai on page 179. 5. Submit the pan for approva. See Submitting the Pan for Approva on page 179. Note: Project Financia Panning gives you the fexibiity of panning for capita assets in fu detai or aternativey, simpy panning for the Aocated Equipment Expenses of projects. In this case, you work with Equipment requisitions, standard equipment rates, and standard biing rates, and do not need to oad or reconcie to specific asset information. You just oad and manage standard equipment biing rates and standard equipment rates. Capita Panning Task List Tasks 1. Review existing assets such as major and intangibe assets and reviewing and updating assetreated expenses. See Reviewing Existing Assets on page 162. 2. Add and reconcie any new assets or eased assets. See Managing New Assets on page 170. 3. Review and reconcie construction in progress (CIP) assets. See Reviewing and Reconciing Construction in Progress Assets on page 177. 4. Cacuate the asset cost per unit of measure cost detai. See Cacuating Asset Reated Expenses on page 178. 5. Review the asset per unit cost detai. See Reviewing Asset Per Unit Cost Detai on page 179. 160 Panning Capita
Viewing the Capita Panning Task List ä To view the Capita Panning task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 2 Seect View, then Task List, and then Task List. 3 Expand Capita Panning. 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Considerations for Working with Capita Panning When working with Capita panning, consider: Depreciation cacuations for existing assets before the appication period range are supported ony for the SLN and SYD depreciation methods, not for the DB Year or DB Period depreciation method. For exampe, if the period range for the appication is Jan 2004 to Dec 2015, and the existing asset in-service date is 1/1/2000, depreciation cacuations are supported ony for the SLN and SYD methods. If the savage vaue is set to 0 (zero), the DB Year or DB Period depreciation method may not produce the desired resuts. To produce correct depreciation cacuations when using the DB Year depreciation method, Orace recommends that the savage vaue be set to at east 1% of the basic cost. The Capita panning mode is based on a 12 month caendar. It is not a weeky mode. For muticurrency appications, depreciation cacuations use the base currency for the entity member cacuated. If the currency override option is in effect, depreciation cacuations use the currency of the entered vaue. Viewing the Capita Panning Task List 161
Reviewing Existing Assets Subtopics Reviewing Major Existing Assets Reviewing and Updating Asset-Reated Expenses Cacuating Assets Transferring Assets Retiring Assets Reviewing Cacuated Detais Impairing Assets Cacuating Intangibes Cacuating A Leased Assets Viewing the Impact of an Asset on Financia Statements Reviewing Major Existing Assets You review an entity's existing assets, and if required, make changes to them. Using the Review Existing Assets form enabes you to review and update assumptions for a existing assets. You review by asset type: Major Existing Tangibe, Intangibe, Leased Assets, and A Other Minor Assets. You can update such information as asset capacity, status, insurance rate assumptions, and so on. In addition, you can transfer, retire, and impair assets. Note: You can change an asset's status by executing the Transfer Asset or Retire Asset business rue. You cannot change an asset's status directy. ä To review major existing assets: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 Review the Review Existing Assets composite form. For form eement definitions, see the Gossary. 5 From the tabbed areas of the form, you can use the shortcut menus to cacuate assets, transfer assets, retire assets, review cacuated detais, impair assets, cacuate intangibes, cacuate a eased assets, view the impact of an asset on your financia statements, and view asset detais. See Cacuating Assets on page 163 See Transferring Assets on page 164. See Retiring Assets on page 165. See Reviewing Cacuated Detais on page 166. See Impairing Assets on page 166. 162 Panning Capita
See Cacuating Intangibes on page 167. See Cacuating A Leased Assets on page 167. See Viewing the Impact of an Asset on Financia Statements on page 168. See Viewing Asset Detais on page 169. Reviewing and Updating Asset-Reated Expenses Use this task to review and update asset-reated expenses by entity, such as insurance, maintenance, and repairs. The expenses are the cacuated resuts from the assumptions entered by asset in the Review Existing Assets form. Each expense ine is cacuated as Basic Cost mutipied by Percentage. For exampe, Repairs & Maintenance is a Basic Cost, which is mutipied by Repairs & Maintenance %. ä To review and update asset-reated expenses: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review and Update Asset Reated Expenses task. 4 Review the 1.10 Manage Major Asset Expense form. 5 From the top drop-down ists, seect the Entity, Asset Cass, and Asset Detai dimensions. 6 Review insurance, maintenance, repairs, and so on, and if needed, update the expenses. For form eement definitions, see the Gossary. Cacuating Assets Use the Cacuate Asset business rue to cacuate an individua asset or an entire asset cass. This business rue gives you the fexibiity of making changes to mutipe assets in an asset cass and then cacuating a of them in one step. If you make a change to any assumptions on this form, you can run the Cacuate Asset business rue to refect the change. You can then view the resuts in the Review and Update Expense form. The Cacuate Asset business rue is used for cacuating a singe assets; the Cacuate A business rue cacuates asset-reated expenses for a assets. ä To cacuate an asset: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Existing Major Assets form, right-cick and seect Cacuate Asset. Reviewing Existing Assets 163
Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 In the Cacuate Asset business rue, specify or seect the vaues that appy in your entity: Asset Cass Seect the cass to which the asset that you want to transfer beongs (for exampe, Land, Buidings, Office Equipment, and so on). Asset Detai Seect the specific asset that you want to cacuate. To cacuate a the assets in the asset cass, seect Tota Existing, which cacuates a existing assets in the asset cass. If you seect Tota New, then a new assets are cacuated. Transferring Assets To ensure optimum use of assets, faciities managers and cost-center managers can transfer fixed asset resources across departments. When panning transfers, ensure that users have appropriate access permissions to the source and destination entities. ä To transfer an asset: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Existing Major Assets or the Manage Major Existing Intangibes form, right-cick and seect Transfer Asset. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 From Transfer Asset, specify or seect the vaues that are appicabe to the transferred asset: Asset Cass Seect the cass to which the asset that you want to transfer beongs (for exampe, Land, Buidings, Office Equipment, and so on). Asset to be Transferred Seect the specific asset that you want to transfer. Transfer From Seect the entity from which you are transferring the asset. Transfer To Seect the entity to which you are transferring the asset. Transfer Date Enter the date on which the transfer is effective, in MM/DD/YY format. Justification Enter a justification for the transfer. 6 Cick OK. The asset is transferred and the associated expenses are impacted. To view the impact of asset transfer in the source and destination entity, right-cick a ine item, and seect Cacuated detais. 164 Panning Capita
Note: Asset data is not retained in the entity after the transfer date. You must recacuate asset expenses in the entity to which you have transferred the asset. Retiring Assets When assets are retired, asset baances are terminated as of the retirement date, and osses or gains on saes or write-offs are cacuated. Aso, asset-reated expenses are not cacuated for a retired asset after the retirement date. ä To retire an asset: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Existing Major Assets or the Manage Major Existing Intangibes form, right-cick and then seect Retire Asset. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 From Retire Asset, specify or seect the vaues that appy to the retired asset: Asset Cass Seect the cass to which the asset that you want to retire beongs (for exampe, Land, Buidings, Office Equipment, and so on). Asset Detai Seect the specific asset that you want to retire. Retire Date Enter the date on which the retirement is effective in MM/DD/YY format. Retire Option Seect from the foowing options: m m Sae Seect if the asset was sod. Write-off Seect if the asset was written off. 6 Cick OK. Retire Costs Enter the cost to retire the asset. Sae vaue or Writeoff Enter either the sae amount or the amount written off for this asset. The asset is retired. To view the impact of retiring an asset in the source and destination entity, right-cick a ine item, and then seect Cacuated detais. Reviewing Existing Assets 165
Tip: You may want to retire part of, but not a, of an asset. For exampe, computer 1 and computer 2 were created as one asset, and you want to retire computer 2, but not computer 1. To do this, you can first create a new asset for each computer (see Adding and Reconciing New Assets on page 170). Then remove the origina asset that incudes both computers (see Removing Assets on page 171). Retire the computer 2 asset (see Retiring Assets on page 165). Computer 1 continues to depreciate. Reviewing Cacuated Detais This task enabes you to review at the entity eve the overa expenses for the specified existing assets and update them to different years, if needed. The expenses are the cacuated resuts from the assumptions entered by asset in the Review Existing Assets form. Each expense ine is cacuated as Basic Cost mutipied by Percentage. For exampe, Repairs & Maintenance is a Basic Cost, which is mutipied by Repairs & Maintenance %. ä To review cacuated detais: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Existing Major Assets or the Manage Major Existing Intangibes form, right-cick, and then seect Cacuated Detais. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 Review the Dri Down - Existing Major Assets form. Impairing Assets When an asset is worth ess on the market than the vaue isted on the Baance Sheet, you can impair it, which resuts in a write-down of the asset account to the stated market price. Ony intangibe assets can be impaired. ä To impair assets: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Major Existing Intangibes form, right-cick, and then seect Impair Assets. 166 Panning Capita
Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 From Impair Asset, specify or seect the vaues that appy to the impaired asset: Asset Cass Seect the cass to which the asset that you want to impair beongs (for exampe, Land, Buidings, Office Equipment, and so on). Asset Detai Seect the specific asset that you want to impair. Impair Date Enter the date on which the impairment is effective in MM/DD/YY format. Fair Vaue Enter the asset's fair vaue. Impair Option Seect from the foowing options: m m m Expensed Seect if the asset vaue wi be expensed. Capitaized Seect if the asset vaue wi be capitaized. If you seect the capitaize option, the impairment vaue is posted to capita reserve. Partiay Capitaized Seect if part of the asset vaue wi be capitaized. If you seect Partiay Capitaized, the impairment vaue is apportioned to the capita reserve, based on Capitaized %. Amortization is reduced from the month of impairment. 6 Cick OK. Capitaized % If you seected Partiay Capitaized, enter the percentage capitaized. Cacuating Intangibes This task enabes you to cacuate the expenses for intangibe assets in your organization. ä To cacuate intangibe assets: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Major Existing Intangibes form, right-cick and seect Cacuate Intangibe. 5 From Cacuate Intangibe, enter the asset cass of the intangibe assets that you want to cacuate, and then cick OK. Cacuating A Leased Assets This task enabes you to cacuate the expenses for a eased assets in your entity. ä To cacuate a eased assets: 1 Navigate to the Capita Panning task ist. Reviewing Existing Assets 167
See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Existing Leased Assets form, right-cick and seect Cacuate A. 5 On the message that CacuateALeasedAssets was run successfuy, cick OK. Viewing the Impact of an Asset on Financia Statements Subtopics Viewing the Impact of an Asset on the Profit and Loss Statement Viewing the Impact of an Asset on the Baance Sheet Statement Viewing the Impact of an Asset on the Cash Fow Statement These tasks enabe you to view the effect of capita expenses and actions reated to capita expenses on the Profit and Loss, Baance Sheet, and Cash Fow statements. You can review the impact by department or across departments, for the same asset cass, a asset casses, or one asset. Viewing the Impact of an Asset on the Profit and Loss Statement This task enabes you to view the impact of a asset-reated expenses on the Profit and Loss statement. ä To view the impact of a eased asset on the Profit and Loss statement: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Existing Leased Assets form, right-cick, seect Financia Statements, and then seect Profit and Loss Impact. 5 Review the 6.05 Profit and Loss Impact - Dri Through form. For form eement definitions, see the Gossary. Viewing the Impact of an Asset on the Baance Sheet Statement This task enabes you to view the impact of an asset on the Baance Sheet statement. ä To view the impact of an asset on the Baance Sheet statement: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 168 Panning Capita
2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Existing Leased Assets form, right-cick, seect Financia Statements, and then seect Baance Sheet Impact. 5 Review the 6.10 Baance Sheet Impact - Detai form. For form eement definitions, see the Gossary. Viewing the Impact of an Asset on the Cash Fow Statement This task enabes you to view the impact of an asset on the Cash Fow statement. ä To view the impact of an asset on the Cash Fow statement: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Existing Leased Assets form, right-cick, seect Financia Statements, and then seect Cash Fow Impact. 5 Review the 6.00 Cash Fow Impact - Line Item Detais form. For form eement definitions, see the Gossary. Viewing Asset Detais This task enabes you to review a information for a specific asset. You can see both the impact on the Baance Sheet and a expenses for the asset. ä To cacuate a eased assets: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Existing Assets. 3 Launch the Review Existing Assets task. 4 From the Manage Existing Minor Assets form, right-cick, and then seect Asset Detais. 5 Review the 5.05 Capita Expenditure Summary - Line Item Detais form. Viewing Asset Detais 169
Managing New Assets Subtopics Adding and Reconciing New Assets Adding New Assets Removing Assets Reconciing Assets Changing the Requisition Status of an Asset Adding and Reconciing New Leased Assets Adding and Reconciing New Assets ä To add and reconcie new assets: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Launch the Add and Reconcie New Assets task. 4 Review the Add and Reconcie New Assets composite form. For form eement definitions, see the Gossary. 5 From the Add and Reconcie New Assets composite form, you can use the shortcut menu to add new assets, cacuate assets, review cacuated detais, remove assets, reconcie assets, change the requisition status of an asset, cacuate intangibe assets, and view the impact of an asset on your financia statements. See Adding New Assets on page 170 See Cacuating Assets on page 163 See Reviewing Cacuated Detais on page 166 See Removing Assets on page 171 See Reconciing Assets on page 172 See Changing the Requisition Status of an Asset on page 172 See Cacuating Intangibes on page 167 See Viewing the Impact of an Asset on Financia Statements on page 168 Adding New Assets This task enabes you to add new tangibe and intangibe assets. After you add an asset, you can view the impact of its purchase on the Income Statement. 170 Panning Capita
ä To add a new asset: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Launch the Add and Reconcie New Assets task. 4 From the New Tangibe Asset Requests or New Intangibe Requests form, right-cick, and then seect New Asset Request. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 From Add New Asset, specify or seect the vaues that appy to the asset purchase: 6 Cick OK. Asset Cass Specify the category of the asset. Description Provide a brief description of the asset. Priority Specify the rank to indicate the importance of the purchase for your organization. This information heps reviewers decide whether to fufi the request. Justification Provide a justification for the priority of the asset request. Assign Units Specify the required number of asset units. Asset Rate Specify the cost per unit for the asset. Savage Vaue Specify the vaue of the asset at retirement. Capacity UOM Specify the Unit of Measure for the asset capacity (for exampe, units or hours). The Asset Cost per UOM cacuations are based on the vaue of this fied. If you are uncertain about the vaue of this fied, you can eave it bank. Asset Capacity Specify the actua capacity for each unit purchased. (For information on how Asset Capacity and Capacity UOM are used in utiization cacuations, see Reviewing Equipment Utiization on page 184.) Purchase Date Specify the date on which the asset must be purchased. In Service Date Specify the date on which the asset wi begin to be used. Depreciation expense is based on the In Service Date. Physica Location Specify the ocation at which the asset is needed. The Add New Asset business rue adds the detais to the first avaiabe ine item. Removing Assets You may want to remove an asset if the asset was mistakeny added. (Contrast removing assets with Retiring Assets on page 165.) The Remove Asset business rue enabes you to remove an asset. Managing New Assets 171
ä To remove an asset: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Launch the Add and Reconcie New Assets task. 4 From the New Tangibe Asset Requests or New Intangibe Requests form, right-cick on the asset that you want to remove, and then seect Remove Asset. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 On the message that the asset was removed, cick OK. Reconciing Assets This task enabes you to reconcie a new asset requisition with an actua asset. ä To reconcie an asset: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Launch the Add and Reconcie New Assets task. 4 From the New Tangibe Asset Requests form, right-cick on the asset that you want to reconcie, and then seect Reconcie Asset. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 From Reconcie Asset, specify or seect the vaues that appy to the asset you want to reconcie: New Asset Detai Seect the asset that you want to reconcie. Reconcied Asset Detai Seect from the ist of Existing Assets the asset to which you want to reconcie. 6 Cick Reconcie. Changing the Requisition Status of an Asset This task enabes you to change the requisition status of an asset to approved, unapproved, or on-hod. The asset requisition status is set to New when a request is added. After requests are submitted for approva, the approving authority shoud change the status of individua requests before promoting the pan through the approvas process. 172 Panning Capita
ä To change the requisition status of an asset: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Launch the Add and Reconcie New Assets task. 4 From the New Tangibe Asset Requests form, right-cick on the asset for which you want to change the requisition status, and then seect Change Asset Requisition Status. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 From Change Asset Requisition Status, specify or seect the vaues that appy to the asset whose requisition status you want to change: Standard Equipment From the drop-down ist, seect the type of equipment whose requisition status you want to change. Equipment Requisitions Seect the requisition ine item whose requisition status you want to change. Enter Status Seect from the foowing options: m m m 6 Cick OK. Approved Seect if the requisition is approved to move forward. Unapproved Seect if the requisition is rejected or not approved. On-hod Seect if the requisition is postponed or needs to be put on hod. Adding and Reconciing New Leased Assets This task enabes you to reconcie a new eased asset requisition to the actua ease. ä To add and reconcie new eased assets: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Seect the Add and Reconcie New Leased Assets task. 4 Review the Add and Reconcie New Leased Assets composite form. For form eement definitions, see the Gossary. 5 From the Add and Reconcie New Leased Assets form, you can add new eased assets, remove eased assets, cacuate eased assets, cacuate a, reconcie assets, review cacuated detais, and view the impact of eased assets on your financia statements. See Adding New Leased Assets on page 174. See Removing Leased Assets on page 176 Managing New Assets 173
See Cacuating Leased Assets on page 176 See Cacuating A Leased Assets on page 167 See Reconciing Assets on page 172 See Reviewing Cacuated Detais on page 166 See Viewing the Impact of an Asset on Financia Statements on page 168 Adding New Leased Assets This task enabes you to add new eased assets. The two types of eases: Operating Lease Simiar to a renta agreement, operating eases are for a short time. The essor, who retains exposure to the risks and benefits of ownership, generay covers the maintenance, insurance, and repair costs of the asset. Financed or Capitaized Lease Leases that ast for amost the ife of the asset and where the asset is worthess after the ease period. The essee effectivey assumes a the risks and benefits of ownership, incuding maintenance, repairs, insurance, and obsoescence. The essor s roe is primariy to provide financing for the asset. At termination, the asset is usuay transferred to the essee for a specified sum, which is simiar to buying an asset in instaments over time. Criteria that Project Financia Panning appies when cassifying a ease as Operating versus Financed: Transfer of ownership at the end of the ease term Purchase option at a certain date during the ease period at a bargain (much ess than the expected market vaue of the asset at that time) The ease term is for the major part of the asset's usefu ife (at east 75% of the asset s usefu ife) The present vaue of the ease payments exceeds 90% of the initia vaue of the asset Impact of easing type on financia statements: Operating Lease The ease payments are recorded as operating expense (rent expense) on the Income Statement. Capitaized Lease: m m m Records an asset and iabiity on the Baance Sheet to refect the vaue of equipment (the net present vaue of ease payments) and the obigation of the ease payments respectivey (debt) Depreciates the asset over its usefu ife, which reduces the asset on the Baance Sheet and generates a depreciation expense on the Income Statement The interest associated with the ease must be isted as an expense on the Income Statement (imputed interest payment) 174 Panning Capita
ä To add a new eased asset: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Launch the Add and Reconcie New Leased Assets task. 4 From the New Leased Asset Request or New Leased Asset Detais form, right-cick and seect Add New Leased Asset. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 From Add New Leased Asset, specify or seect the vaues that are appicabe for your entity: Asset Cass Specify the asset cass to which the new eased equipment wi beong. ID Specify the ID for the new eased equipment. Description Provide a brief description of the asset. Asset Units Specify the number of units that wi be eased. Asset Capacity Specify the capacity of the eased asset. Capacity UOM Specify the Unit of Measure for the eased asset capacity. The Asset Cost per UOM cacuations are based on the vaue of this fied. If you are uncertain about the vaue of this fied, you can eave it bank. Justification Provide a justification for the eased asset request. Priority Specify the priority for this asset request, which heps the reviewer in the approva process. Lease Date Specify the date the ease wi begin. Lease Term (In Years) Specify the number of years for the ease's term. Down Payment Specify the down payment for the eased asset. Lease Payment Specify the ease payment. Payment Frequency Specify the frequency of the ease payment. Payment Timing Specify when ease payments must be made. Impicit Interest Rate Specify the ease's interest rate. Ownership After Lease Term Specify the ownership of the equipment when the ease ends. Asset Vaue at Start of Lease Specify the vaue at the start of the ease. Asset Age at Start of Lease (In Years) Specify the age of the asset in years at the start of the ease. Purchase Price at End of Lease Specify the purchase price at the end of the ease. Second hand market vaue (Savage Vaue) Specify the expected savage vaue of the eased asset. Adding New Leased Assets 175
6 Cick Add Leased Asset. Removing Leased Assets This task enabes you to remove eased assets ä To remove a eased asset: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Launch the Add and Reconcie New Leased Assets task. 4 From the New Leased Asset Request or New Leased Asset Detais form, right-cick, and then seect Remove Leased Asset. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 From Deete Leased Asset, specify or seect the vaues that appy to the eased asset you want to deete: 6 Cick OK. Enter Scenario Seect the Scenario member. Enter Version Seect the Version member. Enter Entity Seect the Entity member. Enter Project Seect the project. Asset Cass Seect the asset cass. Line Item Seect the ine item for the asset to be deeted. Cacuating Leased Assets This task enabes you to cacuate eased assets and view the updated impact of eased assets on the financia statements. Capitaized eases impact both the Income Statement and the Baance Sheet, whereas operating eases impact ony the Income Statement. ä To cacuate eased assets: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Launch the Add and Reconcie New Leased Assets task. 176 Panning Capita
4 From the New Leased Asset Request or New Leased Asset Detais form, right-cick, and then seect Cacuate Lease. Note: The shortcut menu items that are dispayed depend on the form settings and where you right-cick in the form. 5 On the message that CacuateLeasedAsset was successfu, cick OK. Reviewing and Reconciing Construction in Progress Assets Using the Review & Reconcie CIP Assets task, you can review a CIP (Construction in Progress) assets that are in progress in an entity. You can reconcie these assets to existing assets after the Capita project is approved. CIP accumuates the Cost of Buiding an asset, incuding Labor and carries it on the Baance Sheet unti the asset is paced in service. See aso: For a definition of CIP, see CIP (Construction in Progress). For information on reconciing CIPs, see Reconciing Construction in Progress Assets on page 177. ä To review and reconcie construction in progress (CIP) assets: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Construction in Progress Assets. 3 Launch the Review & Reconcie CIP Assets task. 4 Review the 4.10 Review Construction in Progress (CIP) Assets form. For form eement definitions, see the Gossary. 5 From the 4.10 Review Construction in Progress (CIP) Assets form, use the shortcut menu to reconcie CIP assets. See Reconciing Construction in Progress Assets on page 177 Reconciing Construction in Progress Assets This task enabes you to reconcie the CIP to an existing asset. (For a definition of CIP, see CIP (Construction in Progress).) After the CIP is competed, the reconciiation moves the asset that was constructed to an Existing Asset. The reconciiation removes the data from the Construction in Progress asset cass to the actua asset. After a CIP asset is reconcied, the newy-constructed asset is avaiabe for use. Reviewing and Reconciing Construction in Progress Assets 177
ä To reconcie CIP assets: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand Construction in Progress Assets. 3 Launch the Review and Reconcie CIP Assets task. 4 From the 4.10 Review Construction in Progress (CIP) Assets form, right-cick, and then seect Reconcie CIP Asset. 5 From Reconcie CIP Asset, specify or seect the vaues that appy to the CIP asset you are reconciing: Reconcied Asset Cass Seect the category to which the CIP asset that you want to reconcie beongs. Reconcied Asset Detai Seect the specific CIP asset that you want to reconcie. Asset Units Specify the number of asset units. Asset Capacity Specify the actua capacity for each unit. Capacity UOM Specify the Unit of Measure for the asset capacity (for exampe, units or hours). The Asset Cost per UOM cacuations are based on the vaue of this fied. If you are uncertain about the vaue of this fied, you can eave it bank. Savage Vaue Specify the vaue of the asset at retirement. In Service Date Specify the date on which the asset wi begin to be used. CIP Asset Cass Seect the category of the existing asset. 6 Cick Reconcie. Cacuating Asset Reated Expenses Using the Cacuate Asset Reated Expenses business rue, you can cacuate expenses for assetreated expenses for your organization. ä To cacuate asset reated expenses: 1 Navigate to the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Expand New Assets. 3 Seect the Cacuate Asset Reated Expenses task. 4 Launch the Cacuate Asset Reated Expenses business rue. For runtime prompt fied definitions, see the Gossary. 5 Cick Launch. 178 Panning Capita
Reviewing Asset Per Unit Cost Detai The Review Asset Per Unit Cost Detai task enabes you to review the Per Unit Cost for each asset. Per Unit Cost for an asset is cacuated as the Ownership Costs pus the Operating Costs. ä To review asset per unit cost detai: 1 Launch the Review Asset Per Unit Cost Detai task under the Capita Panning task ist. See Viewing the Capita Panning Task List on page 161. 2 Review the 8.00 Asset Per Unit Cost Detai form. For form eement definitions, see the Gossary. Submitting the Pan for Approva After you have competed Capita panning tasks, you can promote your pan to another user for approva. To do this, go to the Submit Pan for Approva page, and start or promote the panning unit. After you promote a panning unit, its new owner can write to it (assuming the owner has write access), but you can no onger write to the panning unit. For information about promoting panning units, see Chapter 10, Managing Panning Units in the Orace Hyperion Panning User's Guide. Reviewing Asset Per Unit Cost Detai 179
180 Panning Capita
11 Performing Capita Asset Anaysis In This Chapter About...181 Process...181 Capita Anaysis Task List Tasks...182 Viewing the Capita Anaysis Task List...182 Cacuating Equipment Expenses...183 Viewing Equipment Overview...183 Reviewing Equipment Utiization...184 Reviewing Equipment Requests Across Projects...185 Assigning Equipment to Projects...185 Raising a New Equipment Request...187 Recacuating Equipment Costs...191 Reviewing the Impact on Financia Statements...192 About Capita asset anaysis heps resource managers review capita utiization, manage capita requests, and pan for new equipment. Capita asset anaysis is an optiona component within Project Financia Panning. If you perform detaied asset management outside of Project Financia Panning, you can import the information. Anayzing asset requirements enabes asset managers to access the detais of a assets and their utiization by entity and assign assets and equipment based on their avaiabiity. If an approved project requires assets that are not avaiabe when needed, asset managers may request an asset purchase, ease, or transfer across departments. Anayzing the expense and avaiabiity of assets enabes managers to make sound decisions on asset utiization. Process To manage requirements for assets, asset managers: Review, by entity, requirements for capita assets Review the avaiabe capita assets and their associated expenses About 181
Aocate assets to approved projects based on the avaiabiity, requirements, and expense of the assets Decide whether to purchase new assets or ease equipment on operationa or capita ease, based on the organization's requirements Cacuate the expense of a new eased asset and request them as needed, based on the impact to Cash Fow, Baance Sheet, and Profit and Loss Project Financia Panning gives you the fexibiity of panning for capita assets in fu detai or aternativey, simpy panning for the Aocated Equipment Expenses of projects. In this case, you work with Equipment requisitions, standard equipment rates, and standard biing rates, and do not need to oad or reconcie to specific asset information. You just oad and manage standard equipment, biing rates and standard equipment rates. Capita Anaysis Task List Tasks 1. Cacuate equipment across projects. See Cacuating Equipment Expenses on page 183. 2. View the Equipment Overview. See Viewing Equipment Overview on page 183. 3. Review equipment utiization for the project. See Reviewing Equipment Utiization on page 184. 4. Review equipment requests across projects. See Reviewing Equipment Requests Across Projects on page 185. 5. Assign equipment to projects. See Assigning Equipment to Projects on page 185. 6. Raise a new equipment request. See Raising a New Equipment Request on page 187. 7. Recacuate equipment costs. See Recacuating Equipment Costs on page 191. 8. Review the impact on financia statements. See Reviewing the Impact on Financia Statements on page 192. Viewing the Capita Anaysis Task List ä To view the Capita Anaysis task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 182 Performing Capita Asset Anaysis
2 Seect View, then Task List, and then Task List. 3 Expand Capita Anaysis. 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Cacuating Equipment Expenses To see the aggregated equipment expenses for your organization, use the Roup Equipment task. ä To cacuate equipment across projects: 1 Launch the Roup Equipment task under the Capita Anaysis task ist. See Viewing the Capita Anaysis Task List on page 182. 2 Launch the RoupCapexCube business rue. For runtime prompt eement definitions, see the Gossary. 3 Cick Launch. Viewing Equipment Overview The Equipment Overview task enabes you to see how assets are utiized: The top form shows the utiization percentage of equipment by month (for exampe, Desktops are utiized at 67.5% in August). Percentages under 100 indicate a surpus over 100 indicate a shortage. The bottom form dispays the number of open requisitions by month. A pie chart shows the proportion of capita expenses for the year by category (for exampe, buidings comprise 73% of tota capita expenses). You can dri down into each category for detaied information. A pie chart shows the proportion of Capita Purchases and Equipment Operating Expenses for the year. Dri down for more detai. ä To view the equipment overview: 1 Launch the Equipment Overview task under the Capita Anaysis task ist. See Viewing the Capita Anaysis Task List on page 182. 2 Review the Equipment Overview composite form. For form eement definitions, see the Gossary. Cacuating Equipment Expenses 183
Reviewing Equipment Utiization The Review Equipment Utiization task enabes you to review how assets and equipment are utiized by entity and asset cass. The Review Equipment Utiization form enabes you to review an asset and how it is assigned to projects (that is, its usage percentage). The top form dispays Equipment Utiization (for exampe, in Juy, the Aocation % for Laptops is 25%, with 15 units). The bottom form dispays Asset Usage Across Projects for the Asset Cass and Entity dimensions seected in the top form (for exampe, the asset cass Lenovo E6410 Laptops is utiized 42% on a certain Contract project). About asset utiization cacuations: Utiization = Asset Usage (or Asset Units) / Asset Capacity Asset Usage (or Asset Units): The assets used across a projects Asset Capacity: The capacity of the asset If Asset Units or Asset Capacity is avaiabe, but not used by any project, then asset utiization is 0 (zero). If the Capacity UOM (unit of measure) is Each: If the Capacity Units of Measure is specified as Each, then utiization is cacuated by dividing the number of units used across projects by the tota number of avaiabe units (Asset Capacity). For exampe, if there are 200 units of aptops (with Each as its Capacity UOM), and 180 have been assigned to various projects, the utiization of aptops is 180 divided by 200, which equas 90%. If the Capacity UOM (unit of measure) is Hours: If the Capacity Units of Measure is specified as Hours, then utiization is cacuated by dividing the Asset Usage by the Asset Capacity. For exampe, if 100 hours of 2 cranes are being used on projects, and the avaiabe hours per crane is 170, the utiization of cranes is (2 times 100) divided by (2 times 170), which equas 58%. ä To review equipment utiization: 1 Launch the Review Equipment Utiization task under the Capita Anaysis task ist. See Viewing the Capita Anaysis Task List on page 182. 2 Compete the Review Equipment Utiization composite form. For form eement definitions, see the Gossary. 184 Performing Capita Asset Anaysis
Reviewing Equipment Requests Across Projects This task depicts the aocation percentage and asset usage by project. If an asset is used for mutipe projects, the aocation percentage is naturay aggregated at the A Projects eve. The top form dispays tota equipment requisitions. The bottom form dispays equipment requisitions by project. ä To review equipment requests across projects: 1 Launch the Review Equipment Requests Across Projects task under the Capita Anaysis task ist. See Viewing the Capita Anaysis Task List on page 182. 2 Review the Review Equipment Requests Across Projects composite form. For form eement definitions, see the Gossary. Assigning Equipment to Projects The Assign Equipment to Projects task enabes managers to view current equipment assignments, to change their status, and to assign equipment to projects as necessary. Asset managers can verify equipment requests at the project eve. Then they can change the requisition status to approved, on hod, or unapproved (rejected). Then to fufi the requisition, they must assign existing equipment to the project. ä To assign equipment to projects: 1 Launch the Assign Equipment to Projects task under the Capita Anaysis task ist. See Viewing the Capita Anaysis Task List on page 182. 2 Compete the Assign Equipment to Projects composite form. For form eement definitions, see the Gossary. 3 From the top Equipment Detaied Requests by Projects form, you can Change Requisition Status using the shortcut menu. See Changing the Requisition Status on page 185. 4 From the Existing Equipment Avaiabiity, form, you can Assign Existing Equipment using the shortcut menu. See Assigning Existing Equipment to Projects on page 186. Changing the Requisition Status This task enabes you to change the requisition status of a piece of equipment to approved, unapproved, or on-hod. Reviewing Equipment Requests Across Projects 185
ä To change the requisition status: 1 Open the Assign Equipment to Projects composite form. See Assigning Equipment to Projects on page 185 2 From the top Equipment Detaied Requests by Projects form, right-cick and seect Change Requisition Status. 3 From Change Requisition Status, specify or seect the vaues that appy to your project: Standard Equipment Seect the equipment needed for the project from a predefined ist of equipment. The equipment ist is based on the context of the form. Equipment Requisitions Seect the requisition number for the equipment from a predefined ist. The equipment requisitions ist is based on the context of the form. Enter Status Seect from the foowing options: m m m 4 Cick OK. Approved Seect if the requisition has approva to move forward. Unapproved Seect if the requisition was rejected or not approved. On-hod Seect if the requisition is postponed or needs to be put on hod. Assigning Existing Equipment to Projects This task enabes you to assign existing equipment to projects. ä To assign existing equipment to a project: 1 Open the Assign Equipment to Projects composite form. See Assigning Equipment to Projects on page 185 2 From the Existing Equipment Avaiabiity form, right-cick and seect Assign Existing Equipment. 3 From Assign Existing Equipment, specify or seect the vaues that are appicabe for your project: Enter Project Seect the project for which existing equipment can be assigned. Asset Cass Seect the asset cass, the dimension that detais the different categories of assets that the company owns. Asset Detai Seect the specific asset that you want to assign to the project. Equipment Requisition From the predefined ist, seect the equipment requisition number against which the existing equipment is to be assigned. 4 Cick Launch. Equipment Units Enter the number of equipment units needed for the project. Justification Provide a reason why the equipment is needed for the project. 186 Performing Capita Asset Anaysis
Raising a New Equipment Request If the asset manager determines that an equipment request for a project cannot be fufied from the existing equipment avaiabe, they can request a new tangibe or eased asset. This wi indicate that the equipment requisition wi be fied by a new asset purchased in the future. ä To raise a new equipment request: 1 Launch the Raise New Equipment Request task under the Capita Anaysis task ist. See Viewing the Capita Anaysis Task List on page 182. 2 Compete the Raise New Equipment Request composite form. For form eement definitions, see the Gossary. 3 From the New Equipment Requests composite form, you can add a new asset, cacuate an asset, review cacuated detais, view the impact of the request on your financia statements, and change the requisition status. See Adding a New Asset on page 187. See Cacuating an Asset on page 189 See Reviewing Cacuated Detais on page 189 See Viewing the Impact of an Equipment Request on Financia Statements on page 190 See Changing the Requisition Status on page 185. Adding a New Asset You can add assets by adding them individuay in Project Financia Panning. This task enabes you to add a new asset in Project Financia Panning. ä To add a new asset: 1 Open the Raise New Equipment Request composite form. See Raising a New Equipment Request on page 187 2 From the New Tangibe Asset Requests-Project or the New Leased Asset Requests-Project form, rightcick and seect Add New Asset. 3 From Add New Asset, specify or seect the vaues that appy for your project: For tangibe assets: m m m m Asset Cass From the predefined ist, seect the asset cass to which the requested tangibe asset beongs. Equipment Requisition Seect the requisition number for which the new tangibe asset is being raised. Asset ID Assign an ID for the new tangibe asset. Description Optiona fied to provide detais about the asset request. Raising a New Equipment Request 187
m m Asset Rate Enter the asset rate of the new tangibe asset. Asset Units Enter the number of asset units to be raised. m m m Note: Asset units cannot exceed the number of asset units in the equipment requisition. Justification Provide a reason why the asset is needed. Number of requests Enter the number of requests. Physica Location From the Smart List, seect the ocation from the predefined ist for which the new tangibe asset request is being made. m m m Note: You can customize this Smart List to suit your needs. Adding additiona vaues to the Smart List does not impact business rues. Priority Seect the priority for the new asset request. Purchase Date Enter the purchase date of the new tangibe asset. Savage Vaue Enter the savage vaue (second hand market vaue) of the new tangibe asset. For eased assets: m m m m m Asset Cass Seect the asset cass to which the eased asset that you want to request beongs. Equipment Requisition Seect the requisition number for which the new eased asset is being raised Asset ID Assign an ID for the new eased asset. Description Optiona fied to provide detais about the new eased asset request. Asset Units Enter the number of eased asset units to be raised. m m m m m m m m m Note: Asset units cannot exceed the number of asset units in the equipment requisition. Justification Provide a reason why the equipment is needed. Priority Prioritize the new eased asset request. Lease Date Enter the ease date of the new eased asset. Lease Term (In Years) Seect the number of years for which the new eased asset request is being made. Down Payment Enter the down payment being made for the new eased asset request. Lease Payment Enter the ease payment of the new asset. Payment Frequency Seect the frequency of payments for the new eased asset. Payment Timing Seect from the predefined ist the payment timing. Impicit Interest Rate Enter the interest rate of the new eased asset. 188 Performing Capita Asset Anaysis
m m m m m 4 Cick OK. Ownership After Lease Term Seect the ownership after competion of ease term for the new asset. Asset Vaue at Start of Lease Enter the asset vaue at the start of the ease. Asset Age at Start of Lease (In Years) Enter the asset age (in years) at the start of the ease. Purchase Price at End Lease Enter the purchase price for the asset at the end of the ease period. Second Hand Market Vaue (Savage Vaue) Enter the savage vaue of the new eased asset. Cacuating an Asset This task enabes you to cacuate an asset. ä To cacuate a project equipment expense: 1 Open the Raise New Equipment Request composite form. See Raising a New Equipment Request on page 187 2 From the New Tangibe Asset Requests-Project or the New Leased Asset Requests-Project form, rightcick, and then seect Cacuate Asset. 3 Cick Launch. Reviewing Cacuated Detais This task enabes you to review cacuated detais for equipment. ä To review cacuated detais: 1 Open the Raise New Equipment Request composite form. See Raising a New Equipment Request on page 187 2 From the New Tangibe Asset Requests-Project form, right-cick and seect Cacuated Detais. 3 Review the Dri Down - New Tangibe Assets form. For form eement definitions, see the Gossary. 4 You can return to the previous form by using the shortcut menu. Raising a New Equipment Request 189
Viewing the Impact of an Equipment Request on Financia Statements Subtopics Viewing the Impact of an Equipment Request on the Profit and Loss Statement Viewing the Impact of an Equipment Request on the Baance Sheet Statement Viewing the Impact of an Equipment Request on the Cash Fow Statement These tasks enabe you to view the impact of an equipment request on the Profit and Loss, Baance Sheet, and Cash Fow statements. Viewing the Impact of an Equipment Request on the Profit and Loss Statement This task enabes you to view the impact of an equipment request on the Profit and Loss Statement. ä To view the impact of an equipment request on the Profit and Loss Statement: 1 Open the Raise New Equipment Request composite form. See Raising a New Equipment Request on page 187 2 Seect an action:. From the New Tangibe Asset Requests-Project form, right-cick and seect Profit & Loss Impact From the New Leased Asset Request-Project form, right-cick and seect Financia Statements, and then Profit and Loss Impact 3 Review the 6.05 Profit and Loss Impact - Dri Through form. For form eement definitions, see the Gossary. 4 You can return to the previous form by using the shortcut menu. Viewing the Impact of an Equipment Request on the Baance Sheet Statement This task enabes you to view the impact of an equipment request on the Baance Sheet statement. ä To view the impact of an equipment request on the Baance Sheet statement: 1 Open the Raise New Equipment Request composite form. See Raising a New Equipment Request on page 187 2 Seect an action:. From the New Tangibe Asset Requests-Project form, right-cick and seect Baance Sheet Impact 190 Performing Capita Asset Anaysis
From the New Leased Asset Request-Project form, right-cick and seect Financia Statements, and then Baance Sheet Impact 3 Review the 6.10 Baance Sheet Impact - Detai form. For form eement definitions, see the Gossary. 4 You can return to the previous form by using the shortcut menu. Viewing the Impact of an Equipment Request on the Cash Fow Statement This task enabes you to view the impact of an equipment request on the Cash Fow statement. ä To view the impact of an equipment request on the Cash Fow statement: 1 Open the Raise New Equipment Request composite form. See Raising a New Equipment Request on page 187 2 Seect an action:. From the New Tangibe Asset Requests-Project form, right-cick and seect Cash Fow Impact From the New Leased Asset Request-Project form, right-cick and seect Financia Statements, and then Cash Fow Impact 3 Review the 6.00 Cash Fow Impact - Line Item Detais form. For form eement definitions, see the Gossary. 4 You can return to the previous form by using the shortcut menu. Recacuating Equipment Costs After making changes or additions to equipment, the Recacuate Equipment Costs task enabes entity managers to recacuate equipment costs. ä To recacuate equipment costs: 1 Launch the Recacuate Equipment Costs task under the Capita Anaysis task ist. See Viewing the Capita Anaysis Task List on page 182. 2 Launch the RoupCapexCube business rue. For runtime prompt eement definitions, see the Gossary. 3 Cick Launch. Recacuating Equipment Costs 191
Reviewing the Impact on Financia Statements Reviewing the impact of capita expenses and reated actions shows their effect on the Profit and Loss, Baance Sheet, and Cash Fow. You can review the financia impact by department or across departments, for the same asset cass, a asset casses, or one asset. ä To review the impact of an equipment request on the financia statements: 1 Launch the Review Impact on Financia Statements task under the Capita Anaysis task ist. See Viewing the Capita Anaysis Task List on page 182. 2 Compete the Review Impact on Financia Statements composite form. For form eement definitions, see the Gossary. 3 From the Cash Fow Impact form, you can view asset detais using the shortcut menu. See Viewing Asset Detais on page 192. Viewing Asset Detais This task enabes you to view capita expense detais about an asset. You can navigate across A Projects to verify the expenses of new asset requests. ä To view asset detais: 1 Open the Review Impact on Financia Statements composite form. See Reviewing the Impact on Financia Statements on page 192 2 From the Cash Fow Impact form, right-cick and seect Asset Detais, 3 Review the 5.05 Capita Expenditure Summary - Line Item Detais form. For form eement definitions, see the Gossary. 4 You can return to the previous form by using the shortcut menu. 192 Performing Capita Asset Anaysis
P a r t V Performing Financia Anaysis In Performing Financia Anaysis: Performing Financia Anaysis Reviewing Projects Performing Financia Anaysis 193
194 Performing Financia Anaysis
12 Performing Financia Anaysis In This Chapter About...195 Process...195 Finance Anaysis Task List Tasks...195 Viewing the Finance Anaysis Task List...196 Viewing the Financia Overview...196 Performing Detaied Anaysis...199 Reviewing Project Funding...200 Submitting the Pan for Approva...201 About Project Financia Panning enabes financia users to review the financia impact on an organization of new project proposas and existing projects. Finance managers can review the Income Statement and Cash Fow of the organization for the tota projects. Process The finance manager begins by reviewing an overview of severa key financia measures: Current Year Financias, Tota Fund Requests, Net Income and Cash Fow Trend, and Head Count trend. After the financia measures are reviewed, they can perform a detaied anaysis of the entities in the organization and the project financias. The detaied anaysis shows the net revenue, tota expenses, net income or oss, project cash fow, and ROI by organization. Then the finance manager make funding decisions and submit the pan for approva. Finance Anaysis Task List Tasks 1. Review current year financias, tota fund requests, net income and cash fow trends, and headcount trends at the project eve. See Viewing the Financia Overview on page 196. 2. Perform a detaied anaysis of a project's financias and resources. See Performing Detaied Anaysis on page 199. About 195
3. Review project funding, such as reviewing fund requests and aocating funding to projects. See Reviewing Project Funding on page 200. 4. Submit the pan for approva. See Submitting the Pan for Approva on page 201. Viewing the Finance Anaysis Task List ä To view the Finance Anaysis task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 2 Seect View, then Task List, and then Task List. 3 Expand Finance Anaysis. 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Viewing the Financia Overview The financia overview provides you with a high eve view of the financia performance of your organization. The overview wi hep you to identify issues and it enabes you to work interactivey with your financias You can review current year financias, tota fund requests, net income and cash fow trends, and headcount trends at the project eve ä To view the financia overview: 1 Navigate to the Finance Anaysis task ist. See Viewing the Finance Anaysis Task List on page 196. 2 Launch the Financia Overview task. 3 Review the Financia Overview. For form eement definitions, see the Gossary. 4 From the Tota Fund Request form, you can use the shortcut menu to aocate funds, change funding status, review project financia statements, and review project KPIs. See Aocating Funds on page 197. See Changing Funding Status on page 197. See Reviewing Project Financia Statements on page 198. See Reviewing Project KPIs on page 198. 196 Performing Financia Anaysis
Aocating Funds After panning expenses for a project, the project manager wi request funding. The finance manager determines the funding required across projects and determines how to secure the required funds. Once the funding source has been determined, the finance manager then aocates the funds back to the projects. The project can be assigned with the sources of funds, the project's cost-of-capita detais, and the time ine of funding. This wi determine the costof-capita information and cash infows and outfows for the project. ä To aocate funds: 1 Open the Financia Overview. See Viewing the Financia Overview on page 196. 2 From the Tota Fund Request form, right-cick and seect Aocate Fund. 3 In Aocate Fund, specify or seect the vaues that are appicabe for your project: Funding Source Code Identify the funding source. Funding Source Description Describe the funding source. Funding Instrument Type Seect form the foowing funding types: Interna Funding, Externa Funding Short Term, Externa Funding Long Term, Subordinated Debt, 7 1/2% Senior Notes, Unspecified. Note: 4 Cick OK. You can customize this Smart List to suite your needs. Funding Amount Enter the funding amount aocated to the project. Aocated funding coud be the equa to or ess than the funding request from the project manager. Funding Date Specify the date that the funding was secured. Term (In Months) Enter the repayment term (in months) of the funding. Repayment Frequency Seect from the foowing payment terms: Quartery, Semiannuay, or Yeary Impicit Interest Rate Enter interest Changing Funding Status This task enabes you to change the seected funding status to Approved, Unapproved or Onhod. The funding status is set to New when a request is made. Once the requests are submitted for approva, the approving authority coud change the status of individua requests before promoting the pan through the Approvas process. Aocating funds wi automaticay change the status to Approved. Viewing the Financia Overview 197
ä To change project funding status: 1 Open the Financia Overview. See Viewing the Financia Overview on page 196. 2 From the Tota Fund Request form, right-cick and seect Change Funding Status. 3 In the Change Funding Status window, specify or seect the vaues that are appicabe for your project: Enter Project Seect the project or projects. Enter Project Eements Seect the project eements. Enter Status Seect from the foowing options: m m m 4 Cick OK. Approved Seect if the project has approva to move forward Unapproved Seect if the project was rejected or not approved On-hod Seect if the funding is postponed or needs to be put on hod Reviewing Project Financia Statements This step heps you review the impact on Cash Fow and Income Statements for the project using its expenses and revenues. ä To review project financia statements: 1 Open the Financia Overview. See Viewing the Financia Overview on page 196. 2 From the Tota Fund Request form, right-cick and seect Review Project Financia Statements. 3 Review the Review Impact on Financia Statements composite form. For form eement definitions, see the Gossary. 4 From the tabbed area of the form, you can use the shortcut menu to cacuate the project. Reviewing Project KPIs You can review the key performance indicators (KPIs) for projects. Some KPIs are yeary and some are based on the ife of the project. Review the project-eve defauts for discount rate and tax rate that were defined in the entity and make necessary changes. ä To review project KPIs: 1 Open the Financia Overview. See Viewing the Financia Overview on page 196. 2 From the Tota Fund Request form, right-cick and seect Review Project KPIs. 3 Review the 1.50 Review Project Metrics and KPIs composite form. 198 Performing Financia Anaysis
For form eement definitions, see the Gossary. 4 From the tabbed area of the form, you can use the shortcut menu to cacuate project metrics and to cacuate the project. See Cacuating Project Metrics on page 199. Cacuating Project Metrics This rue cacuates a the KPI's and yeary performance indicators for a project. ä To cacuate project metrics: 1 Open the 1.50 Review Project Metrics and KPIs composite form. See Reviewing Project KPIs on page 198. 2 From the tabbed area of the form, right-cick and seect Cacuate Project Metrics. 3 Cick OK. Performing Detaied Anaysis The detaied anaysis provides a high-eve view of the financia performance of each entity within your organization. Key financia measures are provided that wi hep you to identify issues and enabe you to work interactivey. You can review Net Revenue, Tota Expenses, Net Income/ (Loss), Cash Fow, and ROI for the organization and for the projects within that organization. ä To perform detaied anaysis: 1 Navigate to the Finance Anaysis task ist. See Viewing the Finance Anaysis Task List on page 196. 2 Launch the Detaied Anaysis task. 3 Review the Detaied Anaysis composite form. For form eement definitions, see the Gossary. 4 From the form, you can use the shortcut menu to anayze the impact on Income Statement and the impact on Cash Fow. See Anayzing the Impact on Income Statement on page 199. See Anayzing the Impact on Cash Fow on page 200. Anayzing the Impact on Income Statement This task enabes you to perform detaied anaysis for a given project. This menu option wi aunch the Income Statement for a seected project. Performing Detaied Anaysis 199
ä To anayze the impact on the Income Statement: 1 Open the Detaied Anaysis composite form. See Performing Detaied Anaysis on page 199. 2 In the ower area of the form, right-cick and seect Impact on Income Statement. 3 Review the 8.01 Impact on Income Statement form. For form eement definitions, see the Gossary. 4 From the form, you can use the shortcut menu to cacuate the project. Anayzing the Impact on Cash Fow This task enabes you to perform detaied anaysis for a given project. This menu option wi aunch the project Cash Fow for a seected project. ä To anayze the impact on Cash Fow: 1 Open the Detaied Anaysis composite form. See Performing Detaied Anaysis on page 199. 2 In the ower area of the form, right-cick and seect Impact on Cash Fow. 3 Review the 8.02 Impact on Cash Fow form. For form eement definitions, see the Gossary. 4 From the form, you can use the shortcut menu to cacuate the project. Reviewing Project Funding This task enabes you to view funding requests for a project and review the funds aocated to a project. ä To review requests and aocate funds: 1 Navigate to the Finance Anaysis task ist. See Viewing the Finance Anaysis Task List on page 196. 2 Launch the Project Funding task. 3 Compete the Project Funding composite form. For form eement definitions, see the Gossary. 4 From the form, you can use the shortcut menus to aocate funds, change funding status, review project financia statements, review project KPIs, and deaocate funds. See Aocating Funds on page 197. See Changing Funding Status on page 197. See Reviewing Project Financia Statements on page 198. 200 Performing Financia Anaysis
See Reviewing Project KPIs on page 198. See Deaocating a Fund on page 201. Deaocating a Fund Use this rue to deete funding to a project that is no onger required or to remove a funding request that was added by mistake. ä To deaocate a fund: 1 Open the Project Funding composite form. See Reviewing Project Funding on page 200. 2 From the Fund Aocation form, right-cick and seect Deaocate Fund. 3 In the Deaocate Fund window, enter the requested vaues. For form eement definitions, see the Gossary. 4 Cick OK. Submitting the Pan for Approva Once you have competed a of the tasks for the project and you have reviewed the financia statements and requested funding, you can promote your pan to another user for approva. To do this, go to the Submit Pan for Approva page, and start or promote the panning unit. After you promote a panning unit, its new owner can write to it (assuming the owner has write access), but you can no onger write to the panning unit. For information about promoting panning units, see Chapter 10, Managing Panning Units in the Orace Hyperion Panning User's Guide. Submitting the Pan for Approva 201
202 Performing Financia Anaysis
13 Reviewing Projects In This Chapter About Reviewing Projects...203 Process for Reviewing Projects...203 Review Projects Task List Tasks...204 Viewing the Review Projects Task List...204 Cacuating Department Leve Financia Statements...204 Reviewing Project Proposas...205 Reviewing Existing Projects...205 Comparing Project Scores...206 Reviewing Performance...206 Approving Projects...207 About Reviewing Projects This task ist enabes users who are responsibe for reviewing, approving, and rejecting project proposas to make approva decisions. It aids users in identifying the new project proposas that are awaiting approva and provides information about how existing projects are performing. Process for Reviewing Projects The purpose of this task ist is to review project proposas and provides information about how existing projects are performing for an organization. The process begins with cacuating the financia statements for the entire organization. After the cacuation is performed, you can begin the review process, first focusing on the financia impact of new project proposas, then anayzing the impact of forecast updates for existing projects. The review process incudes a ook at the Income Statement Impact, Cash Fow, Funding Requests, and KPIs. You can then compare project scores to hep evauate the project from both a financia and a subjective perspective, as we as review the project justifications as another anaysis point in viewing and approving projects. Finay, you are presented with the financia overview which provides you with a higheve view of the financia performance of each project and of your organization as a whoe. The overview heps you identify issues and enabes you to work interactivey with the financias. You can review current year financias, net income, cash fow trends, and the project-eve project score. About Reviewing Projects 203
Review Projects Task List Tasks 1. Cacuate the department eve financia statements. See Cacuating Department Leve Financia Statements on page 204. 2. Review project proposas. See Reviewing Project Proposas on page 205. 3. Review existing projects. See Reviewing Existing Projects on page 205. 4. Compare project scores. See Comparing Project Scores on page 206. 5. Review performance. See Reviewing Performance on page 206. 6. Approve projects. See Approving Projects on page 207. Viewing the Review Projects Task List ä To view the Review Projects task ist: 1 Launch Project Financia Panning. See Logging On and Accessing Project Financia Panning on page 35. 2 Seect View, then Task List, and then Task List. 3 Expand Review Projects. 4 To aunch a task from the task ist, cick Launch Taskist Wizard to the right of the task. Cacuating Department Leve Financia Statements This task enabes you to cacuate financia statements for the entire organization. ä To cacuate department eve financia statements: 1 Launch the Cacuate Department Leve Financia Statements task under the Review Projects task ist. See Viewing the Review Projects Task List on page 204 2 Launch the Cacuate Departmenta FS business rue. For runtime prompt eement definitions, see the Gossary. 3 Cick Launch. 204 Reviewing Projects
Reviewing Project Proposas This task enabes you to view new project proposas that are awaiting review and approva. You are provided a the information needed to either approve or reject a proposa. You can review the Income Statement Impact, Cash Fow, Funding Requests, and KPIs for the duration of the project. ä To review project proposas: 1 Navigate to the Review Projects task ist. See Viewing the Review Projects Task List on page 204. 2 Launch the Review Project Proposas task. 3 Review the Review Project Proposas composite form. For form eement definitions, see the Gossary. 4 From the Review Project Detais form, you can use shortcut menus to perform project proposa tasks such as adding and deeting projects, reconciing projects, changing project status, moving projects, performing expense and revenue panning, and reviewing project performance. From the Project Performance form, you can use shortcut menus to cacuate the project and add and cance fund requests. For information about performing project proposa tasks, see the Chapter 5, Proposing New Projects. Reviewing Existing Projects This task provides the financia and non-financia detais of existing projects that are awaiting review and approva. You are provided a the information needed to either approve or reject forecast changes. You can review the Income Statement Impact, Cash Fow, Funding Requests, and KPIs for the duration of the project. ä To review existing projects: 1 Navigate to the Review Projects task ist. See Viewing the Review Projects Task List on page 204. 2 Launch the Review Existing Projects task. 3 Review the Review Existing Projects composite form. For form eement definitions, see the Gossary. 4 From the Existing Project Detais form, you can use shortcut menus to perform project management tasks such as changing project status, moving projects, reviewing project performance, performing expenses panning, and cacuating project financias. From the Project Performance form, you can use shortcut menus to cacuate the project and add and cance fund requests. For information about performing project management tasks, see the Chapter 4, Managing Existing Projects. Reviewing Project Proposas 205
Comparing Project Scores You can review a financia and strategic scores of projects within your entity and use the scores to rank the projects for approvas. For information about project scoring, see Reviewing the Project Score on page 81. ä To compare project scores: 1 Navigate to the Review Projects task ist. See Viewing the Review Projects Task List on page 204. 2 Launch the Compare Project Scores task. 3 Review the Compare Project Scores composite form. For form eement definitions, see the Gossary. 4 From the form, you can use shortcut menus to cacuate the project score. Reviewing Performance Subtopics Reviewing Project Financia Performance Reviewing Departmenta Financia Performance This task provides a financia overview that summarizes the financia performance of each project and of your organization as a whoe. The overview heps you to identify issues and it enabes you to work interactivey with your financias. You can review current year financias, net income and cash fow trends, and project score at the project eve. Reviewing Project Financia Performance This task enabes you to review project variances, Cash Fow statements, Income Statements, and financia scores for a project. ä To review project financia performance: 1 Navigate to the Review Projects task ist. See Viewing the Review Projects Task List on page 204. 2 Expand Performance Review. 3 Launch the Project Financia Performance task. 4 Review the Project Financia Performance composite form. For form eement definitions, see the Gossary. 206 Reviewing Projects
Reviewing Departmenta Financia Performance You can review current year financias, cash fow trends, net income trends, and headcount trends at the departmenta eve. ä To review departmenta financia performance: 1 Navigate to the Review Projects task ist. See Viewing the Review Projects Task List on page 204. 2 Expand Performance Review. 3 Launch the Departmenta Financia Performance task. 4 Review the Departmenta Financia Performance composite form. For form eement definitions, see the Gossary. Approving Projects You can approve the projects that meet a required parameters for approva. ä To approve projects: 1 Navigate to the Review Projects task ist. See Viewing the Review Projects Task List on page 204. 2 Launch the Approve Projects task. 3 Review the Approve Projects form. For form eement definitions, see the Gossary. 4 Change the panning unit status to approved. For information about a the review and approva tasks you can perform on panning units, see Managing Panning Units in the Orace Hyperion Panning User's Guide. Approving Projects 207
208 Reviewing Projects
A Tempates In This Appendix About Tempates...209 Extracting Sampe Tempate Fies...209 Tempate Fie Format...210 Requirements and Recommendations...211 Data Load Settings...211 Data Load Fie Order...212 Importing the CSV Data Load Fies...212 Tempate Fie Descriptions...213 About Tempates Project Financia Panning provides import utiities and sampe tempate fies that you can use to import data and metadata into your appication. To import data and metadata, use the ExportPFPTempates utiity to extract the sampe tempate fies to a user-defined root foder. The sampe tempate fies show how data shoud be formatted in a CSV fie to oad it to a Project Financia Panning appication. Next, use the sampe tempate fies to construct data oad fies in CSV format. Finay, use the PFPImportUtiity to import the data and metadata into the Project Financia Panning appication. Extracting Sampe Tempate Fies To use the sampe tempate fies, you must first extract them from the HspPPIT.JAR. Use the ExportPFPTempates utiity to extract them to a user-defined root foder, and then generate an encrypted password fie by using the PasswordEncryption.cmd utiity. ä To extract the sampe tempate fies: 1 Open a command prompt, and navigate to the Panning instaation ocation. For exampe, if your Orace instance is C:\Orace, navigate to C:\Orace\Middeware \user_projects\epmsystem1\panning\panning1. 2 Enter ExportPFPTempates.cmd <root foder ocation> <anguage>, where <root foder ocation> is the directory where you want to extract the sampe tempate fies About Tempates 209
and <anguage> is the anguage code of your Panning ocae (for exampe, fr for French, en for Engish, or zh_cn for Simpified Chinese). Note: Use owercase etters for the anguage code. 3 Enter PasswordEncryption.cmd <password fie ocation>, where <password fie ocation> is the directory where you want to store the password fie. Note: If the name of the password fie is not specified, the defaut password fiename is password.txt. 4 Navigate to the root foder and password fie ocations and verify that the sampe tempate fies are dispayed and that the password fie was created. Tempate Fie Format Create the CSV fies in the same format as the tempates with the same fie name. The first row in a sampe tempate fie contains the header records, which identify the member properties and the vaues to oad. The header records incude the budget item (for exampe, Entity, Asset Cass, Empoyee, or Project), the data oad cube name, the kind of data to be oaded (for exampe, project start and end dates, asset descriptions, or empoyee types), and the point of view (POV) to which you are oading data. The POV coumn contains information about the budget to which you are oading data (the scenario and version) and the artifacts that are associated with the data that you are oading (such as entity, position, empoyee, and so on). For exampe, the foowing tabe ists the header records and a sampe data row for the Project Asset Assignment sampe tempate fie: Tabe 3 Sampe Tempate Fie Asset Detai Data Load Cube Name Assignment - Start Date Assignment - End Date Asset Units Justification Point of View Laptop Lenovo T400 Capex 09-01-2011 08-31-2013 8 Assigned USA,"No Year", BegBaance, "Contract Project 1", Loca, "Pan", "Working", "Laptop" This sampe data row oads Laptop Lenovo T400 data to the Capex cube at Pan (scenario), Working (version), Laptop (asset cass), Contract Project 1 (project), USA (entity), No Year (year), BegBaance (period), Loca (currency). For detaied tempate format information, see Tempate Fie Descriptions on page 213. 210 Tempates
Requirements and Recommendations Orace recommends that you create and test CSV oad fies using a copy of the current appication in a deveopment or test environment. After confirming that the oad fies oad data correcty, run them in your production environment. Load metadata first, and then data. Run oad fies in the order specified in Data Load Fie Order on page 212. Load data ony to eve 0 members, and then ro up the data to parent members as required. If you oad data to parent members and then aggregate data, the vaues entered for the parent members are overwritten by the roed up vaues. A dates shoud be in the format mm-dd-yyyy for the CSV fie data. Data Load Settings Before you import data, you must ensure that the members in the data oad fies are specified in the data oad settings of your Project Financia Panning appication. The data oad fies comprise the foowing eements: The Data Load Dimension is the dimension to which data is oaded. It is aways the first coumn in the tempate header. The Data Load Cube Name is the name of the pan type to which data is being oaded. It is the second coumn in the tempate header. The Point of View comprises a of the other dimensions that are required to determine the intersection for which to oad the data. It is the ast coumn in the tempate header. The Driver Dimension is the member into which data is oaded. You can have one driver dimension per oad. The coumns in the tempate header, excuding Data Load Dimension, Data Load Cube Name, and Point of View, comprise the driver dimension. For exampe, in the foowing header record, Account is the data oad dimension, and Period is the driver dimension. Tabe 4 Data Load Dimension and Driver Dimension Exampe Account Data Load Cube Name Jan Feb... Nov Dec Point of View Data Load Dimension (Account) Data Load Cube Name Driver Dimension (Period) Point of View Ensure that a members of the driver dimension in the data oad fie header are isted in the Driver Dimension fied on the appication's Data Load Administration page. See Chapter 5 of the Orace Hyperion Panning Administrator's Guide for detais on setting the driver members. Note: Data oad settings are not required for oading metadata. Requirements and Recommendations 211
Data Load Fie Order To ensure that your source data oads correcty, artifacts are oaded in this order by defaut when you use the PFPImportUtiity script: Tabe 5 Data Load Fie Order Artifact to be Imported Smart List Asset Detai metadata Empoyee metadata Entity metadata Project metadata Capita Assumptions Overhead Assumptions Workforce Assumptions Asset Depreciation and Amortization data Existing Project data New Project data Project Actua Expense data Project Actua Revenue data Existing Empoyees' Assignment to Projects New Empoyees' Assignment to Projects Existing Asset Assignment to Projects Materia Requirements for Projects Existing Empoyee data Existing Major Asset data Sampe Tempate Fie SmartList.csv AssetMem.csv EmpoyeeMem.csv EntityMem.csv ProjectMem.csv ImportGobaCapitaAssumptions.csv ImportOverheadAssumptions.csv ImportWFPAssumptions_1.csv Asset Depreciation and Ammortization.csv ProjectDetais.csv NewProjectDetais.csv ProjectActuasExpense.csv ProjectActuasRevenue.csv ImportEmpoyeeProjectAssignment.csv ImportNewEmpoyeeProjectAssignment.csv ImportProjectAssetAssignments.csv ImportProjectMateriaRequirements.csv ImportExistingEmpoyees.csv ImportAssets.csv Note: Before you oad data, ensure that a of the required dependent metadata is aready present or is oaded through CSV fies. Importing the CSV Data Load Fies After creating the CSV data oad fies, you must repace the tempate fie with the data oad fie. Ensure the data oad fie has the same name as the tempate fie and that the format of the data 212 Tempates
oad fie is the same format as the provided tempate. You can then run the PFPImportUtiity.bat fie to import the data oad fies. ä To import the CSV data oad fies: 1 Navigate to the Panning instaation ocation. For exampe, if your Orace instance is C:\Orace, navigate to C:\Orace\Middeware \user_projects\epmsystem1\panning\panning1. 2 Run PFPImportUtiity.bat. 3 When prompted, enter the ocation for the root foder which contains the data oad fies, enter the ocation of the password fie, and enter the anguage code, for exampe, en for Engish. Note: Use owercase etters for the anguage code. 4 Open your Project Financia Panning appication and verify that the data was oaded. Tempate Fie Descriptions Subtopics Smart Lists and Smart List Vaues Tempate Descriptions Metadata Tempate Descriptions Data Tempate Descriptions Smart Lists and Smart List Vaues Tempate Descriptions Before oading Smart Lists and Smart List vaues, you must identify the associated product fied names and entry names. To oad Smart Lists, specify their product or member name in the Smart List Name coumn of the data oad fie. To oad Smart List vaues, you enter the corresponding entry name in the Entry Name coumn of the data oad fie. You oad Smart Lists and Smart List vaues by using a fie with a format that is the same as the SmartList.csv data oad fie. The foowing tabe ists the header records and sampe data for this fie: Tabe 6 Smartist.csv Data Load Fie Header Records and Sampe Data Header Record SmartList Name Entry Name Entry Labe Sampe Data ProjectManager PauKim Pau Matthew Kim You can ony add entries for the foowing Smart Lists: AssignmentLocation Tempate Fie Descriptions 213
Customer FundingSource PhysicaLocation ProjectCostLeve ProjectManager SkiSet Metadata Tempate Descriptions Subtopics Entity Metadata Tempate Project Metadata Tempate Asset Detai Tempate Empoyee Tempate When you oad metadata, you can add members to the foowing dimensions: Entity, Project, Asset Detai, and Empoyee. Note the foowing: When you oad metadata, you must ensure that the parent member exists in the appication before oading chidren to it. A of the tempates can be used for singe currency Project Financia Panning appications by removing the Currency dimension from the POV. for exampe, the foowing POV: BegBaance,"No Year", Loca,"No Project", "USA","No Scenario", "No Version","BI Machine" Can be changed to: BegBaance,"No Year","No Project", "USA","No Scenario", "No Version","BI Machine" Entity Metadata Tempate Under the Entity dimension, you oad entities, such as USA and Mexico, as we as parent entities, such as North America. You oad entity metadata by using a fie with the same format as the EntityMem.csv data oad fie. The foowing tabe ists the header records and sampe data for this fie: Tabe 7 EntityMem.csv Header Records and Sampe Data Header Record Entity Parent Sampe Data USA North America 214 Tempates
Header Record Description (optiona) Sampe Data United States entity Project Metadata Tempate Under the Project dimension, you add metadata for existing projects. You oad project metadata by using a data fie with the same format as the ProjectMem.csv data oad fie. The foowing tabe ists the header records and sampe data for this fie: Tabe 8 ProjectMem.csv Header Records and Sampe Data Header Record Project Parent Description (optiona) Sampe Data IT Project Existing Contract Projects Information Technoogy project Asset Detai Tempate Under the Asset Detai dimension, you add asset detai members. You oad asset detais by using a data fie with the same format as the AssetMem.csv data oad fie. The foowing tabe ists the header records and sampe data for this fie: Tabe 9 AssetMem.csv Header Records and Sampe Data Header Record Asset Detai Parent Description (optiona) Sampe Data Laptop Lenovo T400 Tota Major Assets Lenovo T400 aptop Empoyee Tempate Under the Empoyee dimension, you add metadata for existing empoyees. You oad empoyee metadata by using a data fie with the same format as the EmpoyeeMem.csv data oad fie. The foowing tabe ists the header records and sampe data for this fie: Tabe 10 EmpoyeeMem.csv Header Records and Sampe Data Header Record Empoyee Parent Description (optiona) Sampe Data Pau Kim Existing Empoyees Pau Kim Tempate Fie Descriptions 215
After you have finished oading metadata, you can verify that the members were added by opening the Project Financia Panning appication and using the Dimension Editor to view the hierarchy. Data Tempate Descriptions Subtopics Assumptions Tempate Descriptions Asset Depreciation and Amortization Tempate Descriptions Project Detais Tempate Descriptions Project Actuas Tempate Descriptions Empoyee Project Assignments Tempate Descriptions Asset Project Assignments Tempate Descriptions Project Materia Requirements Tempate Descriptions Existing Empoyee Data Tempate Descriptions Existing Major Asset Data Tempate Descriptions Assumptions Tempate Descriptions Subtopics Capita Assumptions Tempate Overhead Assumptions Tempate Workforce Assumptions Tempate You can oad the foowing assumptions: Capita, Overhead, and Workforce. Capita Assumptions Tempate Capita assumptions incude data ike depreciation, amortization methods, and so on. You oad capita assumption artifacts by using a data fie with the same format as the ImportGobaCapitaAssumptions.csv data oad fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: Tabe 11 ImportGobaCapitaAssumptions.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Asset Cass Land The member Land must exist under the Asset Cass dimension. Data Load Cube Name Usefu Life (In Years) Capex 15 May be entered ony for the tangibe and intangibe asset casses Must be entered at No Year 216 Tempates
Header Record Sampe Data Restrictions Depreciation Method Depreciation Convention SLN May be entered ony for the tangibe asset cass Must be entered at No Year This is a Smart List fied. These are the possibe vaues you can enter for it: SLN, NoDepr, SYD, DBYear, DBPeriod MidPeriod May be entered ony for the tangibe asset cass Must be entered at No Year This is a Smart List fied. These are the possibe vaues you can enter for it: ProrateBegPer, ProrateActDate, MidPeriod, Amortization Method May be entered ony for the intangibe asset cass Must be entered at No Year Taxes % May be entered ony for the tangibe and intangibe asset casses Must be entered at a specific year (for exampe, FY11) Insurance % May be entered ony for the tangibe and intangibe asset casses Must be entered at a specific year (for exampe, FY11) Maintenance % May be entered ony for the tangibe and intangibe asset casses Must be entered at a specific year (for exampe, FY11) Repairs % May be entered ony for the tangibe and intangibe asset casses Must be entered at a specific year (for exampe, FY11) Capacity UOM May be entered ony for the STD equipment Must be entered at No Year Equipment Standard Cost Equipment Biing Rate May be entered ony for the STD equipment Must be entered at a specific year (for exampe, FY11) May be entered ony for the STD equipment Must be entered at a specific year (for exampe, FY11) POV "No Entity", Goba, BegBaance,"No Scenario","No Version","No Year",Loca,"No Project" You can enter vaues for a different entity, version, and scenario by changing the POV. To verify Capita Assumptions data, open your Project Financia Panning appication and navigate to the Goba Capita Assumptions form. Overhead Assumptions Tempate Overhead Assumption artifacts incude artifacts reated to overhead, such as indirect cost poo, genera and administrative cost poo, and aocation base. You oad Overhead Assumption Tempate Fie Descriptions 217
artifacts by using a data fie with the same format as the ImportOverheadAssumptions.csv data oad fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: Tabe 12 ImportOverheadAssumptions.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Project Eement Data Load Cube Name <LINEITEM("Overhead Eements")> Project This is the oad dimension. Its vaue shoud be <LINEITEM( Overhead Eements )>. The system automaticay seects the next empty ine item under the Overhead Eements account member. You must ensure that there are enough ine items under the overhead eements account member in the dimension hierarchy. Indirect Cost Poo Genera and Administrative Cost Poo LaborOverhead This is a Smart List fied. These are the possibe vaues you can enter for it: LaborOverhead, EngineeringOverhead, ManufacturingOverhead, MateriaOverhead, InformationSystemOverhead, TrainingOverhead, FringeOverhead, CommonOverheadPoo, FaciitiesAocation May be entered ony for indirect costs, and must be entered at No Year initiay and then entered for each individua year, since they are the unique identifiers. CorpGnA This is a Smart List fied. The ony vaue you can enter for it is CorpGnA. May be entered ony for genera and administrative costs, and must be entered at No Year initiay and then entered for each individua year, since they are the unique identifiers. Aocation Basis TotaDirectLaborCost This is a Smart List fied. These are the possibe vaues you can enter for it: TotaDirectLaborCost, TotaDirectLaborHours, TotaDirectMateriaCost, TotaNoFTEs, TotaDirectCosts, TotaSqFootage, TotaMachineHours, TotaRevenue, VaueAddedCostInput You must enter LaborOverhead and TotaDirectLaborDoars at No Year and BegBaance initiay and then entered for each individua year, since they are the unique identifiers. ICR May be entered ony for the indirect cost poo. Must be entered at a specific year (for exampe, FY11). Do not enter a vaue for this fied at No Year. GACR May be entered ony for the genera and administrative cost poo. Must be entered at a specific year (for exampe, FY11). Do not enter a vaue for this fied at No Year. POV USA,BegBaance,"No Scenario","No Version", "No Year",Loca,"No Project" You can enter vaues for a different entity, version, and scenario by changing the POV. To verify Overhead Assumptions data, open your Project Financia Panning appication and navigate to the 1.09 Set Indirect and Genera and Administrative Assumptions form. 218 Tempates
Workforce Assumptions Tempate Workforce Assumption artifacts incude artifacts reated to Orace Hyperion Workforce Panning, such as Socia Security tax rates, Medicare rates, and empoyee grades. You oad Workforce Assumption artifacts by using a data fie with the same format as the ImportWFPAssumptions_1.csv data oad fie. The foowing tabe ists the header records and sampe data for this fie: Tabe 13 ImportWFPAssumptions_1.csv Header Records and Sampe Data Header Record Entity Data Load Cube Name Sampe Data No Entity Wrkforce No Year 0.06 FY10 0.06 FY11 0.06 FY12 0.06 FY13 0.06 FY14 0.06 FY15 0.06 FY16 0.06 FY17 0.06 FY18 0.06 FY19 0.06 FY20 0.06 POV "SSTax Rate1 Input",Loca,"No Empoyee",BegBaance,"No Scenario","No Version","No Project","No Job" Note these guideines for oading Workforce Assumptions data: When entering data for SSTax Rate1 Input, you must enter data for each year at No Scenario, No Version, No Project, No Job, BegBaance, No Empoyee, and Loca. You can enter vaues for a different entity, version, and scenario by changing the POV. When entering data for US Tax Rates, you must enter the data at No Entity. When entering data for standard houry abor rates, you must change the POV from No Job to the specific job that is required (for exampe, Proj Manager ). Tempate Fie Descriptions 219
You must modify the years in the tempate to match the years in your appication by adding and removing years from the header as necessary. For exampe, if your appication contains FY12 to FY15, you must deete the other years from the header. You do not have to add data for every year. For exampe, if your appication does not contain data for FY14 and FY15, you can eave those years bank. To verify Workforce Assumptions data, open your Project Financia Panning appication and navigate to the 9.10 Set US Tax Rates and 9.00 WFP Set Rates forms. Asset Depreciation and Amortization Tempate Descriptions You oad asset depreciation and amortization data for tota major assets by using a data fie with the same format as the Asset Depreciation and Amortization.csv data oad fie. The foowing tabe ists the header records and sampe data for this fie: Tabe 14 Asset Depreciation and Amortization.csv Header Records and Sampe Data Header Record Account Data Load Cube Name Sampe Data Depreciation Capex Jan 4 Feb 4 Mar 4 Apr 4 May 4 Jun 4 Ju 4 Aug 4 Sep 4 Oct 4 Nov 4 Dec 4 POV USA,"FY12","No Project",Loca,"Pan","Working","Laptop Lenovo T400",Buidings Note these guideines for oading asset detai and amortization data: When entering depreciation data, you must enter data for each month at No Project. You may change the Year, Scenario, Version, and Entity. 220 Tempates
Account Member must be either Depreciation or Amortization. Asset Detai must be a eve 0 descendant of Tota Major Assets or Minor Asset, Tota. Asset Cass must be eve 0 descendants of Tota Fixed Assets. To verify Asset Depreciation and Amortization data, open your Project Financia Panning appication and navigate to the 9.01 Verify Loaded Depreciation and Amortization form. You must run the roup rues in the Capita Administration task ist to see data in the previousy mentioned form. Project Detais Tempate Descriptions Subtopics Existing Project Tempate New Project Tempate You can oad project detais such as the project name, cassification, and type, as we as the start and end dates, to existing and new projects. Existing Project Tempate You oad project detais to existing projects by using a data fie with the same format as the ProjectDetais.csv data oad fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: Tabe 15 ProjectDetais.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Project IT Project This project member ine item must exist in the appication. Data Load Cube Name Project Name Existing Contract project Description Sampe existing Contract project Project Cassification Contract This is a Smart List fied. These are the possibe vaues you can enter for it: Contract, Indirect, Capita Project Type TimeMateria This is a Smart List fied. These are the possibe vaues you can enter for it: TimeMateria, FixedPrice, CostPus, Other This fied is for Contract projects ony. Start Date 06-01-2010 A dates must be in the format mm-dd-yyyy. End Date 08-14-2014 A dates must be in the format mm-dd-yyyy. Tempate Fie Descriptions 221
Header Record Sampe Data Restrictions Project Category This is a Smart List fied. These are the possibe vaues you can enter for it: AnnuaByFiscaYear, MutiYear This fied is ony for Indirect projects. Project Status Active This is a Smart List fied. These are the possibe vaues you can enter for it: New, Active, Proposed, Approved, Unapproved, Onhod, Cosed A existing projects must have an Active status. Revenue Recognition Monthy This is a Smart List fied. These are the possibe vaues you can enter for it: Monthy, Quartery, SemiAnnua, AfterCompetion, WhenBied You can add revenue detais for Contract projects ony. Revenue Cash Fow Incidence SameMonth This is a Smart List fied. These are the possibe vaues you can enter for it: MonthsPrior1, MonthsPrior2, SameMonth, MonthsCredit1, MonthsCredit2, MonthsCredit3, MonthsCredit4 You can add revenue detais for Contract projects ony. Project Ownership ProjectOwner This is a Smart List fied. These are the possibe vaues you can enter for it: ProjectServiceProvider, ProjectOwner Project Customer Name Customer1 This is a Smart List fied. These are the possibe vaues you can enter for it: Customer1, Customer2 Project Manager ProjectManager1 This is a Smart List fied. These are the possibe vaues you can enter for it: ProjectManager1, ProjectManager2 Project Location Location1 This is a Smart List fied. These are the possibe vaues you can enter for it: Location1, Location2, Location3 Project Priority High This is a Smart List fied. These are the possibe vaues you can enter for it: High, Medium, Low Rank Two This is a Smart List fied. These are the possibe vaues you can enter for it: One, Two, Three, Four, Five Capita Project Asset SingeAsset This is a Smart List fied. These are the possibe vaues you can enter for it: SingeAsset, MutiAsset POV "No Project Eement", "USA","No Scenario", "No Version",Loca,"No Year",BegBaance The Entity can be changed in the POV. To verify existing project detais data, open your Project Financia Panning appication and navigate to the.02 Existing Project Detais - Capita,.02 Existing Project Detais - Contract, and. 02 Existing Project Detais - Indirect forms. New Project Tempate You oad project detais to existing projects by using a data fie with the same format as the NewProjectDetais.csv data oad fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: 222 Tempates
Tabe 16 NewProjectDetais.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Project Data Load Cube Name <LINEITEM("New Contract Projects")> Project Unique identifier. See the note foowing this tabe. Name Existing Contract project Unique identifier. See the note foowing this tabe. Description Project Cassification Sampe existing Contract project Contract This is a Smart List fied. These are the possibe vaues you can enter for it: Contract, Indirect, Capita Project Type TimeMateria This is a Smart List fied. These are the possibe vaues you can enter for it: TimeMateria, FixedPrice, CostPus, Other This fied is for Contract projects ony. Start Date 06-01-2010 A dates must be in the format mm-dd-yyyy. End Date 08-14-2014 A dates must be in the format mm-dd-yyyy. Project Category MutiYear Unique identifier. See note foowing this tabe. This is a Smart List fied. These are the possibe vaues you can enter for it: AnnuaByFiscaYear, MutiYear Can be added for Indirect projects ony Project Status Active This is a Smart List fied. These are the possibe vaues you can enter for it: New, Active, Proposed, Approved, Unapproved, Onhod, Cosed A existing projects must have an Active status. Revenue Recognition Revenue Cash Fow Incidence Monthy This is a Smart List fied. These are the possibe vaues you can enter for it: Monthy, Quartery, SemiAnnua, AfterCompetion, WhenBied You can add revenue detais for Contract projects ony. SameMonth This is a Smart List fied. These are the possibe vaues you can enter for it: MonthsPrior1, MonthsPrior2, SameMonth, MonthsCredit1, MonthsCredit2, MonthsCredit3, MonthsCredit4 You can add revenue detais ony for Contract projects. Project Ownership ProjectOwner This is a Smart List fied. These are the possibe vaues you can enter for it: ProjectServiceProvider, ProjectOwner Project Customer Name Customer1 This is a Smart List fied. These are the possibe vaues you can enter for it: Customer1, Customer2 Project Manager ProjectManager1 This is a Smart List fied. These are the possibe vaues you can enter for it: ProjectManager1, ProjectManager2 Project Location Location1 This is a Smart List fied. These are the possibe vaues you can enter for it: Location1, Location2, Location3 Tempate Fie Descriptions 223
Header Record Sampe Data Restrictions Project Priority High This is a Smart List fied. These are the possibe vaues you can enter for it: High, Medium, Low Rank Two This is a Smart List fied. These are the possibe vaues you can enter for it: One, Two, Three, Four, Five Capita Project Asset SingeAsset This is a Smart List fied. These are the possibe vaues you can enter for it: SingeAsset, MutiAsset For Capita projects ony POV "No Project Eement", "USA","No Scenario", "No Version",Loca,"No Year",BegBaance The Entity can be changed in the POV. Note these guideines for entering project detais for new projects: Name and Project Category are unique identifiers for the ine items. If both fieds are the same for mutipe entries with the same POV, then the ater entries overwrite the previous entries. If you oad mutipe entries with the same Name and Project Category and different POV vaues, the ater entries are added as separate ine items and wi not overwrite the previous entries. For exampe, the foowing tabe describes a sampe data oad fie in which no rows are overwritten. Athough the Name and POV are the same in rows 1 and 3, the Project Categories are different and thus a entries are written as separate ine items. Tabe 17 Unique Identifier Exampe #1: Project Category Name Start Date End Date Project Category POV Contract Project 1 06-01-2010 08-30-2014 MutiYear No Project Eement, USA, No Scenario, No Version, Loca, No Year, BegBaance Contract Project 2 06-01-2010 08-30-2014 MutiYear No Project Eement, USA, No Scenario, No Version, Loca, No Year, BegBaance Contract Project 1 06-01-2010 08-30-2014 Annua by Fisca Year No Project Eement, USA, No Scenario, No Version, Loca, No Year, BegBaance In this exampe, the Name, Project Category, and POV are the same in rows 1 and 3, and thus row 1 is overwritten by row 3. Tabe 18 Unique Identifier Exampe #2: Overwrite Name Start Date End Date Project Category POV Contract Project 1 06-01-2010 08-30-2014 MutiYear No Project Eement, USA, No Scenario, No Version, Loca, No Year, BegBaance Contract Project 2 06-01-2010 08-30-2014 MutiYear No Project Eement, USA, No Scenario, No Version, Loca, No Year, BegBaance 224 Tempates
Name Start Date End Date Project Category POV Contract Project 1 01-01-2011 12-31-2015 MutiYear No Project Eement, USA, No Scenario, No Version, Loca, No Year, BegBaance In this exampe, the Name and Project Category are the same in rows 1 and 3, but the POV is different. Thus, row 1 is not overwritten by row 3. Tabe 19 Unique Identifier Exampe #3: POV Name Start Date End Date Project Category POV Contract Project 1 06-01-2010 08-30-2014 MutiYear No Project Eement, USA, No Scenario, No Version, Loca, No Year, BegBaance Contract Project 2 06-01-2010 08-30-2014 MutiYear No Project Eement, USA, No Scenario, No Version, Loca, No Year, BegBaance Contract Project 1 01-01-2011 12-31-2015 MutiYear No Project Eement, India, No Scenario, No Version, Loca, No Year, BegBaance To verify existing project detais data, open your Project Financia Panning appication and navigate to the.00 New Project Proposas - Capita,.00 New Project Proposas - Contract, and.00 New Project Proposas - Indirect forms. Project Actuas Tempate Descriptions Subtopics Project Expenses Tempate Project Revenues Tempate Project Actuas artifacts incude project expenses such as abor, equipment, and trave expenses, and project revenues, such as contract, saes, and maintenance revenue. Project Expenses Tempate You oad project actua expense artifacts by using a data fie with the same format as the ProjectActuasExpense.csv data oad fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: Tabe 20 ProjectActuasExpense.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Project Contract Project 1 Labor Expense 1000 Equipment Expense 1000 Tempate Fie Descriptions 225
Header Record Sampe Data Restrictions Lease Assets - Rent Expense 1000 Materia Expense 1000 Materias - Non Biabe 1000 Subcontracts 1000 Other Expenses 1000 Intercompany Expense 1000 Trave Expense - Biabe 1000 Appies ony to Contract and Indirect projects. Do not enter data for this fied for Capita projects. Trave Expense - Non-biabe 1000 Appies ony to Contract and Indirect projects. Do not enter data for this fied for Capita projects. Misceaneous Expense 1000 Appies ony to Contract and Indirect projects. Do not enter data for this fied for Capita projects. Capitaized Labor Appies ony to Capita projects. Do not enter data for this fied for Contract and Indirect projects. Capitaized Materia Appies ony to Capita projects. Do not enter data for this fied for Contract and Indirect projects. Capitaized Equipment Costs Appies ony to Capita projects. Do not enter data for this fied for Contract and Indirect projects. Capitaizabe Trave Appies ony to Capita projects. Do not enter data for this fied for Contract and Indirect projects. Other Capitaizabe Expense Appies ony to Capita projects. Do not enter data for this fied for Contract and Indirect projects. Capitaizabe Sub-Contractors Appies ony to Capita projects. Do not enter data for this fied for Contract and Indirect projects. Capitaized Indirect Costs Appies ony to Capita projects. Do not enter data for this fied for Contract and Indirect projects. Data Load Cube Name Project POV "Actua","Fina ",Jan,FY11,Loca,"Direct Cost Input","USA" You must oad data to the Actua scenario and the Fina version. You may change the entity, year, period, and project. To verify project actua expense data, open your Project Financia Panning appication and navigate to the 1.12 Direct Project Expense, and 1.12 Direct Project Expense - Capita Projects forms. 226 Tempates
Project Revenues Tempate You oad project actua revenue data by using a data fie with the same format as the ProjectActuasRevenue.csv fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: Tabe 21 ProjectActuasRevenue.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Project Contract Project 1 Contract Revenue - Fixed Price 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Contract Revenue - Cost Pus 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Contract Revenue - Labor 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Contract Revenue - Materia 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Contract Revenue - Equipment 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Contract Revenue - Subcontracts 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Contract Revenue - Others 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Maintenance Revenue 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Other Revenues and Gains 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Saes Revenue 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Intercompany Revenue 1000 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Tempate Fie Descriptions 227
Header Record Sampe Data Restrictions Discounts & Returns 100 Revenue actuas appy ony to Contract projects. Do not enter revenue actuas for Capita or Indirect projects. Data Load Cube Name Project Point-of-View "Actua","Fina ",Jan,FY11,Loca,"Revenue Direct Input","USA" You must oad data to the Actua scenario and the Fina version. You may change the entity, year, period, and project. To verify project actua revenue data, open your Project Financia Panning appication and navigate to the 1.04 Direct Revenue form. Empoyee Project Assignments Tempate Descriptions You can oad project assignment data such as assignment start and end dates, headcount, ski set, onsite and offsite abor hours, and nonbiabe hours for existing and new empoyees. You oad project assignment data for existing empoyees by using a data fie with the same format as the ImportEmpoyeeProjectAssignment.csv data oad fie, and for new empoyees by using a data fie with the same format as the ImportNewEmpoyeeProjectAssignment.csv data oad fie. The foowing tabe ists the header records, sampe data, and restrictions for these fies: Tabe 22 ImportEmpoyeeProjectAssignment.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Empoyee Oiver Rock This member must be present under the Empoyee dimension. Data Load Cube Name Assignment - Start Date Assignment - End Date Wrkforce 09-01-2011 A dates must be in the format mm-dd-yyyy. Can be entered for a project types, but must be entered at No Year and BegBaance. Unique identifier for ImportNewEmpoyeeProjectAssignment.csv fie ony. See the note foowing this tabe. 08-31-2013 A dates must be in the format mm-dd-yyyy. Can be entered for a project types, but must be entered at No Year and BegBaance. Unique identifier for ImportNewEmpoyeeProjectAssignment.csv fie ony. See note foowing this tabe. Headcount 1 Ski Set J2EE This is a Smart List fied. These are the possibe vaues you can enter for it: J2EE, C, ProjectManagement, OraceHyperionPanning, OraceDB, Locaization, Essbase, ManuaTesting, Automation, PerformanceTesting Can be entered for a project types, but must be entered at No Year and BegBaance. Unique identifier for ImportNewEmpoyeeProjectAssignment.csv fie ony. See the note foowing this tabe. 228 Tempates
Header Record Sampe Data Restrictions Comments Assigned as per request Can be entered for a project types, but must be entered at No Year and BegBaance. Project Biing Leve Onsite Labor Hours Offsite Labor Hours Non Biabe Hours UnSpecified This is a Smart List fied. These are the possibe vaues you can enter for it: Leve1, Leve2, Leve3, NonBiabe, UnSpecified For Contract projects ony. Must be entered at NoYear and BegBaance For Contract projects ony. Enter for individua years and periods (for exampe, FY12, Jan). For Contract projects ony. Enter for individua years and periods (for exampe, FY12, Jan). For Contract projects ony. Enter for individua years and periods (for exampe, FY12, Jan). Capitaizabe Yes This is a Smart List fied. These are the possibe vaues you can enter for it: Yes, No For Capita projects ony. Must be entered at No Year and BegBaance Aocation % For Indirect and Capita projects ony Labor Hours For Indirect and Capita projects ony Enter either Aocation % or Labor Hours for an individua year and period (for exampe, FY12, Jan). Enter either Aocation % or Labor Hours for an individua year and period (for exampe, FY12, Jan). Point-of-View "USA","No Year", BegBaance, "Existing Contract 1", Loca,"No Scenario","No Version", "Software Engineer" The Entity, Version, Scenario, Project, and Job dimension can be different in the POV Ensure that the Job for the empoyee is correct. Note: When you oad new empoyee project assignment data, Assignment - Start Date, Assignment - End Date, and Ski Set are the unique identifiers for the data oad. If these fieds are the same for mutipe entries with the same POV, then the ater entries overwrite the previous entries. To verify empoyee project assignment data, open your Project Financia Panning appication and navigate to the 8.13 Existing Empoyee Assigned to Project and 8.13 Project Requisitions forms. Asset Project Assignments Tempate Descriptions You oad asset assignment data for projects, such as assignment dates, asset units, aocation percentage, and asset usage, by using a data fie with the same format as the Tempate Fie Descriptions 229
ImportProjectAssetAssignments.csv data oad fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: Tabe 23 ImportProjectAssetAssignments.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Asset Detai Laptop Lenovo T400 Data Load Cube Name Capex Assignment - Start Date 09-01-2011 Must be entered at No Year. Assignment - End Date 08-31-2013 Must be entered at No Year. Biabe Yes This is a Smart List fied. These are the possibe vaues you can enter for it: Yes, No Justification Assigned Must be entered at No Year. Asset Units Shoud be entered for individua years and periods (for exampe, FY12, Jan). Asset Usage Shoud be entered for individua years and periods (for exampe, FY12, Jan). Point-of-View USA,"No Year",BegBaance,"Contract Project 1", Loca,"Pan","Working","Laptop" You can change the Entity, Version, Scenario, Project, and Asset Cass ony. To verify asset project assignment data, by open your Project Financia Panning appication and navigate to the 1.01 Assigned Equipment form. Project Materia Requirements Tempate Descriptions You oad materia requirements for projects, such as resource names and casses, whether the materia is biabe or capitaizabe, the spread start and end dates, and the number of units, by using a data fie with the same format as the ImportProjectMateriaRequirements.csv fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: Tabe 24 ImportProjectMateriaRequirements.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Project Eement Data Load Cube Name <LINEITEM("Cost Eements")> Project Resource Name Stee Unique identifier for the data oad. See note foowing this tabe. Must be entered at No Year and BegBaance. Resource Cass Materia Unique identifier for the data oad. See note foowing this tabe. Must be entered at No Year and BegBaance. 230 Tempates
Header Record Sampe Data Restrictions Resource Description Construction grade Must be entered at No Year and BegBaance. Biabe Yes This is a Smart List fied. These are the possibe vaues you can enter for it: Yes, No Must be entered at No Year and BegBaance. Capitaizabe Yes This is a Smart List fied. These are the possibe vaues you can enter for it: Yes, No Must be entered at No Year and BegBaance. Spread Start Date 08-01-2011 Must be entered at No Year and BegBaance. Spread End Date 06-06-2013 Must be entered at No Year and BegBaance. Cost UOM Unitrate Must be entered at No Year and BegBaance. Expense Cash Fow Incidence SameMonth This is a Smart List fied. These are the possibe vaues you can enter for it: MonthsPrior1, MonthsPrior2, SameMonth, MonthsCredit1, MonthsCredit2, MonthsCredit3, MonthsCredit4 Must be entered at No Year and BegBaance. Cost/Unit Enter for individua years and periods (for exampe, FY12, Jan). Number of Units Enter for individua years and periods (for exampe, FY12, Jan). Point-of-View "Contract Project 1", USA,"No Scenario","No Version",Loca,"No Year",BegBaance You can change ony the Entity, Version, Scenario, and Project. Note: Resource Name and Resource Cass are the unique identifiers for the data oad. If both fieds are the same for mutipe entries with the same POV, then the ater entries overwrite the previous entries. To verify asset project assignment data, open your Project Financia Panning appication and navigate to the 1.06 Materia and Other Requirements form. Existing Empoyee Data Tempate Descriptions You oad empoyee data for existing empoyees, such as the empoyee name and type, saary rate, start month, grade, and ski set, by using a data fie with the same format as the ImportExistingEmpoyee.csv data oad fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: Tabe 25 ImportExistingEmpoyee.csv Header Records, Sampe Data, and Restrictions Header Record Sampe Data Restrictions Empoyee Pau Kim This Empoyee must be present under the Empoyee dimension. Tempate Fie Descriptions 231
Header Record Sampe Data Restrictions Data Load Cube Name Wrkforce Saary Rate 150 Empoyee Type Reguar This is a Smart List fied. These are the possibe vaues you can enter for it: Reguar, Temporary, Contractor Pay Type Exempt This is a Smart List fied. These are the possibe vaues you can enter for it: NonExempt, Exempt FTE 1 Merit Month Jun This is a Smart List fied. These are the possibe vaues you can enter for it: Jan, Feb, Mar, Apr, May, Jun, Ju, Aug, Sep, Oct, Nov, Dec Start Month Jan This is a Smart List fied. These are the possibe vaues you can enter for it: Jan, Feb, Mar, Apr, May, Jun, Ju, Aug, Sep, Oct, Nov, Dec Grade Grade3 This is a Smart List fied. These are the possibe vaues you can enter for it: Grade1, Grade2, Grade3, Grade4, Grade5, Grade6, Grade7, Grade8, Grade9, Grade10, Grade11, Grade12, Grade13 Tax Region NoRegion This is a Smart List fied. These are the possibe vaues you can enter for it: NoRegion, USA Ski Set C This is a Smart List fied. These are the possibe vaues you can enter for it: J2EE, C, ProjectManagement, OraceHyperionPanning, OraceDB, Locaization, Essbase, ManuaTesting, Automation, PerformanceTesting Heath Pan IndividuaPan This is a Smart List fied. These are the possibe vaues you can enter for it: IndividuaPan, FamiyPan, IndividuaPus1 Performance MeetsExpectations This is a Smart List fied. These are the possibe vaues you can enter for it: FaisToMeetExpectations, NeedsImprovement, MeetsExpectations, ExceedsExpectations, FarExceedsExpectations Saary Basis Houry This is a Smart List fied. These are the possibe vaues you can enter for it: Houry, Annua Working Days 240 Hours per Week 40 Override Merit % 0.2 Point-of-View "USA",Loca,"No Project",BegBaance,"No Scenario","No Version",FY11,"Software Engineer" You can change ony the Entity, Version, Scenario, Year, and Jobs. Job and Empoyee shoud correspond To verify existing empoyee data, open your Project Financia Panning appication and navigate to the 1.01 Review Existing Empoyees form. 232 Tempates
Existing Major Asset Data Tempate Descriptions You oad data for major existing assets, such as the asset description and status, asset units, basic cost, and purchase date, by using a data fie with the same format as the ImportAssets.csv data oad fie. The foowing tabe ists the header records, sampe data, and restrictions for this fie: Tabe 26 ImportAssets.csv Header Records, Sampe Data, and Notes Header Record Sampe Data Notes Asset Detai Orace Exaytics This Asset must be present under the Asset Detais dimension. Data Load Cube Name Capex Asset Description Orace Exaytics Must be entered at No Year Asset Status Active Must be entered at No Year Asset Units 1 Must be entered at No Year Asset Rate 400000 Must be entered at No Year Basic Cost 30000 Must be entered at No Year Asset Capacity 2000 Must be entered at No Year Capacity UOM Each Must be entered at No Year Cash Fow Incidence SameMonth Must be entered at No Year Purchase Date 01-03-2011 Must be entered at No Year In Service Date 01-03-2011 Must be entered at No Year Savage 100000 Must be entered at No Year This is a Smart List fied. These are the possibe vaues you can enter for it: Deete, New, Active, Retired, Sod, Transferred, UnderConstruction, Competed This is a Smart List fied. These are the possibe vaues you can enter for it: Each, SquareFeet, Hours This is a Smart List fied. These are the possibe vaues you can enter for it: MonthsPrior1, MonthsPrior2, SameMonth, MonthsCredit1, MonthsCredit2, MonthsCredit3, MonthsCredit4 FOG Cost per Year Enter for individua years (for exampe, FY11) Insurance % Enter for individua years (for exampe, FY11) Maintenance % Enter for individua years (for exampe, FY11) Repair % Enter for individua years (for exampe, FY11) Tempate Fie Descriptions 233
Header Record Sampe Data Notes POV BegBaance,"No Year",Loca,"No Project","USA","No Scenario","No Version","BI Machine" You can change ony the Entity, Version, Scenario, Year, and Asset Cass. Ensure that Asset Cass and Asset Detai members correspond To verify major asset data, by open your Project Financia Panning appication and navigate to the 1.05 Manage Existing Assets form. 234 Tempates
B Sampe Project: Information Technoogy In This Appendix Creating an IT Industry-Specific Project Financia Panning Sampe Appication...235 Loading Security...236 Loading Sampe Appication Security...238 Loading Sampe Appication Data...239 This appendix describes how to create, oad security for, and oad data for an information technoogy (IT) industry-specific Project Financia Panning sampe appication. Creating an IT Industry-Specific Project Financia Panning Sampe Appication This section heps you create an information technoogy (IT) industry-specific sampe appication for Project Financia Panning. Note: Project Financia Panning appications are not supported by Orace Hyperion EPM Architect. You must use Orace Hyperion Panning appication administration to create a Project Financia Panning appication. Data sources created for this sampe appication must be set to Unicode mode. For more information, see the Orace Essbase Database Administrator's Guide. ä To create a Project Financia Panning sampe appication: 1 Start the Panning Appication Wizard. See Chapter 12, Working with Panning Appication Administration in the Orace Hyperion Panning Administrator's Guide. 2 For Appication Type, seect Orace Project Financia Panning. 3 For Industry Sampe, seect Information Technoogy. Creating an IT Industry-Specific Project Financia Panning Sampe Appication 235
Note: You wi not be prompted to define the appication caendar, currency, and pan types. They wi be set automaticay with predefined settings. 4 Cick Next, and then cick Finish. Loading Security Project Financia Panning sampe appications are provided with the foowing predefined groups. These groups are cassified based on the respective areas of functionaity within the organization. Tabe 27 Project Financia Panning Predefined Groups Group Description Roes Asset Management Project Sponsor Responsibe for managing assets, tracking the utiization of assets across projects, and checking if the project asset requirements can be met with existing assets. The Manager - Procurement wi aso make buy or ease decisions based on the project assignment and utiization detais and the cost benefit anaysis. Asset Management wi aso reconcie the CIP assets, new assets, or eased assets to existing assets, wherever required, and cacuate the asset per unit cost. Responsibe for approving the project budgets before they are submitted to finance for funding. Before approving a project, the Project Sponsor must ensure that the project they are approving is in ine and wi hep them achieve the overa financia goas for the entity. 1. Review existing assets 2. Cacuate asset expenses and per unit cost 3. Review asset utiization across projects and dri down to assignment detais if required 4. Review new asset requests across projects and see if the requests can be met internay or if there is a need to buy or ease assets 5. Reconcie new assets, construction in progress (CIP) assets, and eased assets with existing assets 6. Transfer assets from one entity to another 7. Retire assets 8. Add new assets at the No Project or entity eve 9. Review and change entity-eve asset defauts At the individua project eve and at the tota project eve for the entity: 1. Review expense and revenue budgets 2. Review metrics 3. Review impact on financia statements 4. Approve or reject projects 5. Pan versus Actua variance anaysis for existing projects 6. Approve or reject additiona resource or asset requests 7. Approve or reject funding requests from individua projects and forward the requests to Finance 8. Review aocated funds 9. Review empoyee utiization across projects 10. Review asset utiization across projects 11. Capabe of prioritizing the projects using ranking 12. Setting KPI imits 13. Review and update entity eve defauts 14. Review intercompany partner requirements for projects and approve them 236 Sampe Project: Information Technoogy
Group Description Roes Finance Management Panning Administrator Project Manager Responsibe for performing financia anaysis of projects, identifying interna and externa sources of funds, and ensuring that the funding required by various projects can be met with these sources. Based on the avaiabiity of funds and financia anaysis, they wi recommend projects for approva and funding by the CFO's office. Finance Management is aso responsibe for approving the funding pan for projects (based on recommendations from the Manager, FP&A). This approva can be made optiona based on the size of the projects, for exampe, if the project expenditure budget exceeds $1 miion, it coud require approva from a VP-Finance or CFO. Responsibe for metadata and data imports reated to projects, empoyees, and assets. Panning Administrators are aso responsibe for adding intercompany partners for a project and for setting up security for various users. Responsibe for creating granuar project-eve budgets. Project managers are aso responsibe for tracking the budgets of existing projects and making changes, if required. At the individua project eve and at the tota project eve for a entities, Finance Management wi: 1. Review the impact on financia statements (Income Statement, Cash Fow statement, Baance Sheet), metrics, and dri down to the nature of the expenses and revenue 2. Review funding requests 3. Identify interna and externa sources of funds (beyond the Project Financia Panning modue) 4. Send the overa funding pan (both sourcing funds and aocation to various projects) for approva to CFO's office The VP-Finance or CFO wi: 1. Review the funding pan (sourcing of funds) 2. Review funding requests from various projects and aocated funds (uses of funds) 3. Approve funding pan and the funds aocation to various projects 4. Dri down to project eve financia detais if required 1. Import metadata and data 2. Add intercompany partners to the project 3. Set security for entities, projects, empoyees, business rues, and so on. 1. Create, edit, or deete a project 2. Perform expense budgeting 3. Perform revenue budgeting 4. Review metrics 5. Review impact on financia statements 6. Request funding 7. Review aocated funds 8. Perform Pan versus Actua variance anaysis for existing projects 9. Request additiona resources or assets Loading Security 237
Group Description Roes Resource Management The Manager - Resources is responsibe for managing workforce resources, tracking the utiization of peope across projects, reviewing new hire requests from projects, and verifying if the project abor requirement can be met with the existing poo of peope. If the project requirement cannot be met internay, the Manager- Resource wi recommend appropriate new hires (reguar, houry, or contractor) based on the project assignment detais and other factors. They wi aso project the future saaries for empoyees based on drivers and assumptions, and cacuate per hour cost. They can aso hire at the No Project eve. The VP - Resources is responsibe for approving workforce drivers and assumptions and approving the compensation budget for existing empoyees. They are aso responsibe for approving new hire requests. The Manager - Resources wi: 1. Review existing empoyees 2. Define drivers and assumptions for workforce panning. 3. Cacuate future years compensation and per hour cost 4. Review utiization of peope across projects and dri down to assignment detais if required 5. Review new hire requests across projects and determine whether the request can be met with existing peope 6. Reconcie new hire requests to existing empoyees 7. Transfer empoyees from one entity to another 8. Change the status of empoyees 9. Hire at the No Project eve for the resource poo at entity eve The VP - Resources wi: 1. Review a assumptions and drivers for workforce panning 2. Approve the compensation projections for future years 3. Review utiization of peope across projects 4. Approve new hire requests Loading Sampe Appication Security Note: You must create an appication before importing data, security, or users. ä To oad sampe appication security: 1 From a command prompt, go to MIDDLEWARE_HOME\user_projects \epmsystem1\panning\panning1. 2 Execute the ExportPFPSampe command with the foowing syntax: ExportPFPSampe.cmd TargetPath Language For exampe, if your appication is in French, then you woud export the fies to C: \Sampe ExportPFPSampe.cmd C:\Sampe fr. Note: Use owercase etters for the anguage code. 3 Go to the target path, for exampe, C:\Sampe, and find a foder caed PFPITSampeSecurity_en.zip. This foder contains the zipped security fies. 238 Sampe Project: Information Technoogy
4 Unzip the foder to PFPITSampeSecurity_en. 5 Copy the foder to MIDDLEWARE_HOME\user_projects\epmsystem1\import_export. 6 Go to PFPITSampeSecurity_en\HSS-Shared Services\resource\Native Directory\Assigned Roes\Defaut Appication Group. 7 Open the fie PPTest.csv and change the appication name PFPSamp everywhere in the fie to your appication name. If your appication was created in a different project (for exampe, Foundation ), then you wi need to change the project_name to the destination project (Foundation). 8 In Orace Hyperion Shared Services Consoe: a. Go to the Fie system. b. Open the foder PFPITSampeSecurity_en. c. Cick Shared Services. d. Seect Import a artifacts. e. After the import is competed, cick HP-PPTest. f. Seect Import a artifacts. 9 After security has been imported, you can create your own users and assign them to the appropriate groups. See the Orace Enterprise Performance Management System User and Roe Security Guide. Loading Sampe Appication Data ä To oad sampe appication data: 1 From a command prompt, go to MIDDLEWARE_HOME\user_projects \epmsystem1\panning\panning1. 2 Execute the ExportPFPSampe command with the foowing syntax: ExportPFPSampe.cmd TargetPath Language For exampe, if your appication is in French, then you woud export the fies to C: \Sampe ExportPFPSampe.cmd C:\Sampe fr. Note: Use owercase etters for the anguage code. 3 Go to the target path, for exampe, C:\Sampe, and find a foder caed DataFies. This foder contains the zipped data fies. 4 Unzip the DataFies foder. Note the fiename extensions for the fies in the unzipped DataFies foder. The fiename extensions determine which data beongs in which cube. Loading Sampe Appication Data 239
5 Using the fies in the DataFies foder, oad data into the correct cubes based on the fiename extensions. For exampe, use: *Capex.txt fies to oad data to the Capex cube *Project.txt fies to oad data to the Project cube *Workforce.txt fies to oad data to the Wrkforce cube 240 Sampe Project: Information Technoogy
Gossary Account Dimension that supports panning for workforce resources, capita assets, and projects (each set of members are in separate pan types). aocated expenses The proportion by which expenses are aocated to projects. aocated funds The proportion by which funds are aocated to projects. aocation base Determines how overhead expenses are cacuated. aocation percentage The percentage of time a abor resource is aocated to a project. The aocation percentage drives the abor expense of that resource to a project. amortization method The deduction of intangibe capita expenses over a specific period of time (usuay over the asset's usefu ife). More specificay, this method measures the consumption of the vaue of intangibe assets, such as a patent or a copyright. Asset Cass Dimension that represents the various categories of assets that the company owns. Asset Detai Dimension that is used to detai new assets: either New Leased or New Owned. This dimension can aso be used to deineate existing assets if the company owns more than one asset type and needs to pan specificay for that asset. benefit cost ratio An indicator of the overa vaue of a project, based on the ratio of the benefits of a project or proposa, expressed in monetary terms, reative to its costs, aso expressed in monetary terms. benefits assumptions You set benefits assumptions to set guideines for cacuating annua merit increases and bonuses. beta The expected rate of return and risk-free return. Capita panning Panning for, managing, and prioritizing capita expenses for projects. For exampe, to cacuate project expenses for capita usage, you assign equipment to projects. Capita project A Capita project is a ong-term investment project undertaken for construction of a capita asset (such as buidings, dykes, and roads). CAPM (Capita Asset Pricing Mode) A mode that describes the reationship between risk and expected return to determine an appropriate required rate of return for a project or asset, if that project or asset is added to an aready we-defined diversified project/asset portfoio. This mode takes into account the systematic risk or market risk of the project in the industry (aso caed beta). cash fow incidence Determines how the cash fow wi impact the Cash Fow statement. There are two factors that impact Cash Fow statements: sources of funds (project revenue) and uses of funds (project expenses). CIP (Construction in Progress) The cost of construction work that is not yet competed. Upon competion of the project, the asset becomes a depreciabe asset. common overhead poo A type of overhead that is not identifiabe to a specific group of expenses, such as Engineering. Contract project A project type for which work is performed as a service to an externa customer. cost of borrowing The interest rate paid for funds that the business depoys in running their business. Cost Pus An agreement to pay a company for a job based on the expenses required to compete the job (for exampe, materias and abor), pus an added payment (or margin). You can set different Cost Pus margins for different expenses (for exampe, set a different margin for abor, materias, and equipment). Gossary 241
criteria weight Entered percentage vaues that indicate the reative weight or merit of objective and subjective criteria. Together, the weighted criteria vaues tota 100%, which is the overa Investment Criteria for a project. DB (decining baance) Decining baance is an acceerated method for computing depreciation whereby a arge part of the cost of the fixed asset is expensed at the beginning of the asset's ife. To cacuate decining baance depreciation, the depreciabe basis of the fixed asset is mutipied by a factor. The depreciabe basis is the book vaue of the fixed asset minus the accumuated depreciation. The factor is the percentage of the asset that woud be depreciated each year under straight ine depreciation, mutipied by an acceerator. DB year and DB period Each year or period that an asset is depreciated using the decining baance method has a different depreciabe basis. DB year and DB period is the vaue of an asset on the depreciabe basis for a given year or period. debt ratio Indicates what proportion of debt a company has reative to its assets. depreciation A method for aocating the cost of a tangibe asset over its usefu ife. Project Financia Panning supports Straight Line (SLN), Sum-of-Years-Digits (SYD), and Decining Baance (DB) as depreciation methods for assets. direct discount rate approach The discount rate becomes the effective discount rate, which you provide. discount rate approach The approach for discounting your project's cash fows to determine their NPV (net present vaue). There are two approaches: direct discount rate approach, whereby you input the discount rate, and CAPM (Capita Asset Pricing Mode), which considers the systematic risk or market risk of the project in the industry. discount rate The rate of return that coud be earned on an investment in the financia markets with simiar risk. discounting factor Used to discount the vaue of future cash fows to their current vaue. effective discount rate The interest rate used in discounted cash fow anaysis to determine the present vaue of future cash fows. Can be cacuated either by direct discount rate approach or CAPM (Capita Asset Pricing Mode). empoyee grade Indicates an empoyee's eve in an organization. Empoyee grade drives the saary for a new empoyee. empoyee type A property of a abor resource: reguar, contractor, or temporary. Empoyee For workforce panning, the Empoyee dimension contains the empoyees in an organization. The Account dimension stores empoyee property information. engineering overhead Costs that might be imited to office space, teephones, persona computers, office-reated support, and costs reated to engineering abor, such as computer aided design time. Entity Dimension that represents an organization, department, or business unit. evenyspit A type of spreading ogic. The vaue entered at the parent is divided between a its descendants. For exampe, if a vaue of 200 hours is entered for a project, then the 200 is divided over the number of months between the start and end dates. Contrast with fi. faciities aocation Costs associated with the faciities provided, such as maintenance and rent. fi A type of spreading ogic. The vaue entered at the parent is fied into a its descendants. For exampe, if a vaue of 200 hours is entered for a project, then the vaues for each month between the start and end dates of the project are set to 200. Contrast with evenyspit. finite amortization method An amortization method. Intangibe assets with a finite usefu ife are amortized over their usefu ife and tested for impairment when impairment needs are indicated. Fixed Price A project biing type whereby the customer is charged a set negotiated price for the contracted work. FOG cost per year Fue, oi, and gas costs, which are required expenses for operating some equipment. fringe overhead Fringe benefits incuding, but not imited to, vacation eave, sick pay, hoidays, insurance, and suppementa unempoyment benefits. 242 Gossary
FTE (fu-time equivaent) Measures the workforce in reation to fu-time empoyees. For exampe, an FTE of.5 means the position is for a haf-time empoyee. If a position is to be fied with ten haf-time empoyees, the FTE for that position is 5. FUTA cap input Federa Unempoyment Tax Act. Federa payro taxes that fund unempoyment compensation. Enter the annua ceiing (cap) per year. FUTA rate input Empoyers fund federa unempoyment compensation. Enter the annua percentage rate. (FUTA stands for Federa Unempoyment Tax Act.) genera and administrative costs Overhead expenses that reate to the functioning of the company as a whoe that are not assignabe to a job or project. goba rates Assumption rates set at a high eve that are used in various cacuations to derive costs. headcount The number of resources (actua bodies) you are requesting. A project manager can request more than one headcount. Income Statement Measures a company's financia performance over a specific accounting period by summarizing the business revenues and expenses. It aso shows the net profit or oss incurred over a specific accounting period, typicay over a fisca quarter or year. The three primary financia statements are Income Statement, Baance Sheet, and Cash Fow. indefinite ived amortization method An amortization method. Intangibe assets amortized with indefinite ived are tested for impairment in the same way as goodwi, rather than amortized systematicay. The decision that a usefu ife is indefinite is reassessed annuay to estabish whether it is sti indefinite. If it instead is finite, amortization begins. indirect cost poo A ogica grouping of incurred costs identified with two or more objectives but not specificay with any fina cost objective. indirect cost Overhead expenses necessary for the performance of a job, but not identified with a contract. Indirect project A project cass aso known as administrative projects, Indirect projects have a cost impact, but do not generate revenue. information systems overhead Costs reated to computer systems, such as internet service provider fees. intangibe asset An asset that is not physica in nature. Corporate inteectua property (items such as patents, trademarks, copyrights, business methodoogies), goodwi, and brand recognition are a common intangibe assets. intercompany partner A reationship that is estabished between two interna entities to work on a project. The Project Owning organization estabishes an intercompany partnership with the organization that is acting as a Service Provider to the project. The intercompany partner is reimbursed for their expenses through intercompany revenue. investment criteria A project's weight vaue, which aows projects to be evauated against other projects on the basis of objective financia measures, such as its NPV (net present vaue) or benefit cost ratio, and subjective measures such as soution fit. Job Dimension that contains the roes within an organization that are specificay used in project assignments. KPIs (key performance indicators) A set of quantifiabe measures that a business uses to gauge or compare performance in terms of meeting their strategic and operationa goas. abor hours per headcount If requesting more than one headcount, enter the number of hours per headcount for the cacuation. (The number of headcount mutipied by the number of hours per headcount equas the tota abor hours). abor hours The number of hours a resource is assigned to a project, per month. The resource can be either an empoyee or contractor. abor overhead Costs associated with abor, such as socia security, unempoyment taxes, shift and overtime premiums, and fringe benefits (if not a separate indirect or direct cost poo) abor requisition A request for resources by job to work on a project. A requisition can be fied either by an existing empoyee or, if a empoyees are assigned, a new hire request can be entered. ifetime investment A KPIs (key performance indicators) that measures the amount of a project's funding over the project's ife. Gossary 243
manufacturing overhead Manufacturing costs typicay incude equipment maintenance and depreciation, quaity contro, and shop foor supervision. market adjustment When the mid point saary is not enough to offer a prospective empoyee (perhaps because of geographic differences or a ski set is difficut to find), specifying a market adjustment vaue enabes you to indicate how much over the mid point saary is needed to hire for a position. market risk premium The difference between the expected return on a market portfoio and the risk-free rate. Market risk premium is equa to the sope of the security market ine (SML), a capita asset pricing mode. materias overhead Expenses reated to acquiring, transporting, receiving, inspecting, handing, and storing materias. materias A substance used in producing a good or service (for exampe, roofing suppies). Medicare rate input The empoyer contribution rate for Medicare, the U.S. federa heath program. mid period Used in cacuating either depreciation or amortization, mid period means that for the first month and the ast month of usefu ife, the depreciabe amount shoud be 50% of the norma monthy vaue, assuming the asset is paced in service in the midde of the month. mid saary compensation assumptions You set mid point saaries by grade to pan for the annua saary of new empoyees. mutipe asset project A Capita project that consists of a parent asset made up of mutipe chid assets, which are aso known as subprojects. Each subproject is its own Capita project (singe or mutipe asset). In this scenario, a parent asset might incur its own expenses as we as incurring the expenses of the subprojects. A mutipe asset project's tota vaue is determined by a of the combined vaues of its subprojects pus its own capitaizabe expenses. Contrast with singe asset project. net income Revenues minus project-reated costs (for exampe, abor, equipment expenses, and other expenses). net revenue A project's gross profit minus a iabiities and overhead costs. Aso known as net profit. NPV (net present vaue) An indicator of how much vaue an investment or project adds to an organization. It is cacuated as a sum of a net cash fows over the years discounted to their present vaue. objective weight The weight an administrator assigns to the objective, or financia, aspects of a project's vaue. The objective weight pus the weight assigned to subjective criteria tota the project score, which Project Financia Panning cacuates to provide a comprehensive view of a project's vaue. overhead Expenses that are necessary for the performance of a job or the continued functioning of the business, but that cannot be specificay attributed to a project (for exampe, rent). Types of overhead: indirect cost and genera and administrative costs. payback period The amount of time taken to break even on an investment. performance anaysis A coection of forms that give a higheve overview of a project's performance (for exampe, financia variances, cash fow, and project score). project biing rate The houry rate for a Contract project that a customer wi be charged for work performed on the project, either from an empoyee resource, the use of equipment, or the rate charged for materias. project cash fow The net cash fow for a project for that year. project category If the project category is set to Annua by Fisca Year, a project must be annuay cosed out, justified, or approved. If the project category is set to Muti-Year, a project can continue year after year. project customer name For a Contract project, indicates which customer the project is for. Customer names are supported by a Smart List. Project Eement Dimension that enabes you to buid revenue, cost, or other assumptions at the ine item eve. project funding An indication of how much the company needs to invest in a project (for exampe, getting an outside oan or putting company resources on a project, which is an opportunity cost). project abor The cost of resources working on a project, cacuated as abor hours mutipied by abor rate. 244 Gossary
project ownership Primariy used when mutipe organizations, or entities, in the company work on a project. The designated project owner and service providers estabish the intercompany reationship on a project. The project owner receives revenue from customers. The service providers work on the project and incur expenses reated to the project work, and, in order to be reimbursed for the performed project work, receive intercompany revenue. project priority Project managers assess a project's importance by setting it as high, medium, or ow priority. The priority setting does not affect cacuations or anything ese in the appication, but decision-makers may consider the priority setting when approving, rejecting, or postponing a project. project rank Simiar to project priority. Project managers set a project's rank from 1 to 5 (1 is the highest). The rank setting does not affect cacuations or anything ese in the appication, but decision-makers may consider the rank setting when approving, rejecting, or postponing a project. project revenue Revenue from a Fixed Price, Time and Materias, or Cost Pus type contract. Project Financia Panning does not cacuate revenue for Indirect projects or Capita projects. project status The status of a project: New, Active, Proposed, Approved, Cosed, or On-Hod. project type A Contract project type can be: Time and Materias, Cost Pus, or Fixed Price. Project Dimension that contains existing and new projects for which a company intends to pan and forecast. The types of projects: Contract project, Capita project, or Indirect project. revenue cash fow incidence Indicates how cash wi be coected from revenues: wi customers pay in advance, in the same month, next month, and so on. Seections are: Before 2 Months, Before 1 Month, Same Month, Next Month, After 2 Months, After 3 Months, or After 4 Months. The seection made wi directy impact the Cash Fow statement. If the same month is seected, the Cash Fow statement wi show an infow of cash from customers in the amount of the contract revenue in the same period. If the next month is seected, the Cash Fow statement wi show an infow of cash from the customer with a one month ag. Two months wi be a two month ag, and so on. revenue drivers Panned revenue can be based on Cost Pus, Time and Materias, or Unit Price. revenue recognition Indicates when revenue wi be recognized. Seections are: Monthy (defaut), Quartery, SemiAnnua, After Competion, or When Bied. The defaut is Monthy, meaning the revenue is recognized in the month the work is performed. If Quartery is seected, the revenue wi be recognized in the ast month of each quarter based on the fisca caendar of the appication. If SemiAnnua is seected, revenue wi be recognized in the 6th and the 12th month of the appication. If After Competion is seected, revenue wi be recognized after the ast month of the contract. If revenue can ony be recognized when a miestone is reached or there is no predefined time frame, then seect When Bied. riskess rate Riskess rate is the minimum return the business expects for an investment. ROI (return on investment) A performance measure used to evauate the efficiency of an investment or to compare the efficiency of a number of different investments. To cacuate ROI, the benefit (return) of an investment is divided by the cost of the investment; the resut is expressed as a percentage or a ratio. singe asset project A Capita project that consists of buiding one Capita asset using different resources. Contrast with mutipe asset project. SLN (straight ine depreciation) A depreciation method for an asset cass, which divides the asset's cost eveny over its usefu ife. spreading ogic Logic that determines how vaues are distributed in a grid: fi or evenyspit. SSTax cap input The Federa government paces a cap on Socia Security taxes; that is, income over a certain amount is no onger subject to Socia Security tax. SSTax Rate1 input The rate at which empoyer-paid Socia Security taxes are cacuated. SSTax Rate2 input This fied is not used in Orace Project Financia Panning cacuations uness you specify it as another part to Socia Security Tax. Gossary 245
subjective criteria Subject criteria enabe weighting and evauating a project's vaue beyond its financia (objective) merits aone. Exampes of subjective criteria: how strongy a project expands a product ine or contributes to meeting a company strategy. See objective weight. SUI cap input State Unempoyment Insurance. State payro taxes that fund unempoyment insurance. Enter the annua ceiing (cap) percentage. SUI rate input State Unempoyment Insurance. State payro taxes that fund unempoyment insurance. Enter the annua rate. SYD (sum of the year's digits) A depreciation method for aocating the cost of an asset over its usefu ife. It requires a fraction to be computed each year, which is appied against the depreciabe amount. tax rate The rate at which taxes are paid for the given period. TBH (to-be-hired) A vacant job to be fied by an empoyee hired in the future. Time and Materias A project biing type whereby the customer is bied for the performed work hours, incurred direct expenses, and materias purchased during the project. training overhead Costs reated to providing training to customer participants, such as eases and projectors. Unit Price The price per singe unit. Cacuations based on the number of units and unit price can be performed for any Contract project type (Time and Materias, Fixed Price, or Cost Pus). usefu ife The period during which an asset or property is expected to be usabe for the purpose it was acquired. 246 Gossary
A B C D E F G H I J K L M N O P R S T U V W Index A accessibiity, 28 accessing Panning, 35 Project Financia Panning, 35 Workspace, 35 Account dimension about, 20 defined, 241 groupings, 20 securing, 33 Active empoyee status, setting, 136 actuas project data, oading, 225 administering capita assets, 153 capita assets, overview, 153 projects, 39 workforce, 125 aocated expenses defined, 241 reviewing for indirect and genera and administrative, 108 aocated Funds, defined, 241 aocation base, defined, 241 Aocation Percentage for equipment, 184 oading, 228 aocation percentage defined, 241 amortization data, oading, 220 amortization method, defined, 241 anaysis, performing detaied, 199 appication administration forms, 23 appication maintenance tasks, 31 appications creating and initiaizing, 34 securing, 32 seecting, 35 approva status, setting for projects, 44 Approvas approving project pans, 207 submitting capita asset pans, 179 submitting existing project pans, 85 submitting new project pans, 122 submitting project pans, 201 submitting workforce pans, 141 Asset Cass about setting up, 155 cacuating, 163 Asset Cass dimension about, 22 Asset Depreciation and Amortization.csv fie, 220 Asset Detai dimension about, 22 about setting up, 156 defined, 241 ine items, 22 oading, 215 updating, 155 viewing, 169, 192 asset-reated expenses assumption drivers, 156 cacuating, 157, 178 reviewing and updating, 163 AssetMem.csv fie, 215 assets, 241. See aso capita assets adding, 170, 187 Asset Cass, defined, 241 Asset Detai, defined, 241 cacuating, 163 cacuating expenses, 189 cacuating eased, 176 cacuating reated expenses, 157 changing requisition status, 172 changing status, 162 Index 247
A B C D E F G H I J K L M N O P R S T U V W oading, 233 oading assignment data, 229 Per Unit Cost, reviewing, 179 panning for, 159 reconciing, 172 requesting, 170 reviewing major existing, 162 verifying the oaded depreciation and amortization on existing, 157 assigning empoyees to Labor Requisitions, 147 assignment data, oading, 228 assumptions, oading, 216 automatic approvas, setting, 44 B Baance Sheet effect on, of capitaized eases, 174 viewing impact of equipment request, 190 viewing the impact of assets, 168 base biing rate, setting, 128 base forecast data about preparing, 49 cearing, 51 preparing with assignment detais, 50 preparing without assignment detais, 50 benefit cost ratio, defined, 241 Benefits Assumptions setting, 128 benefits assumptions defined, 241 beta, defined, 241 biing types Cost Pus, 20 Fixed Price, 19 other, 20 Time and Materias, 19 business rues about, 24 Cacuate Asset, 163 Cacuate Departmenta FS, 204 Cacuate Future Year Compensation Expense, 140 Cacuate Tota Empoyee Compensation, 129 CacuateMateriaExpenses_Rueset, 69, 107 CacuateOverheads, 70, 108 CacuateProjectAssetExpenses, 66, 104 CacuateProjectLaborExpenses-Contract, 61, 100 CacuateProjectLaborExpenses-Other, 61, 100 CearForecastData, 51 PrepareDetaiForecastBaseData, 50 PrepareHighLeveForecastBaseData, 50 RoupCapexCube, 157 securing, 32 business unit owner roe, 26 C Cacuate Asset business rue, 163 Cacuate Departmenta FS business rue, 204 Cacuate Future Year Compensation Expense business rue, 140 Cacuate Tota Empoyee Compensation business rue, 129 CacuateMateriaExpenses_Rueset business rue, 69, 107 CacuateOverheads business rue, 70, 108 CacuateProjectAssetExpenses business rue, 66, 104 CacuateProjectLaborExpenses-Contract business rue, 61, 100 CacuateProjectLaborExpenses-Other business rue, 61, 100 caendar, supported, 161 Capacity UOM, setting, 170 Capita Administration task ist tasks, 154 viewing, 154 Capita Anaysis task ist tasks, 182 viewing, 182 Capita Asset Pricing Mode, defined, 241 capita assets administering, 153 administering overview, 153 anaysis overview, 181 anaysis process overview, 181 cacuating a, 167 forms, 24 impairing, 166 importing, 155 overview to administering, 153 panning, 159 panning overview, 159 removing, 171 retiring, 165 reviewing cacuated detais, 166 248 Index
A B C D E F G H I J K L M N O P R S T U V W roing up expenses, 157 setting assumptions, 156 transferring, 164 updating asset-reated expenses, 163 capita assumptions, oading, 216 Capita Panning considerations, 161 Capita panning defined, 241 Capita Panning task ist tasks, 160 viewing, 161 Capita projects about, 19 about proposing, 87 adding new, 92 defined, 241 deeting, 93 process for proposing, 89 proposing new, 87 reconciing new to existing, 95 capitaized ease, described, 174 CAPM, defined, 241 Cash Fow anayzing, 199, 200 reviewing, 206 reviewing departmenta trends, 207 viewing impact of capita expenses, 192 viewing impact of equipment request, 191 viewing the impact of an asset, 169 cash fow incidence, defined, 241 CIP defined, 241 reconciing, 177 reviewing, 177 CearForecastData business rue, 51 common overhead poo, defined, 241 compensation, 140. See aso empoyees and workforce aggregating, 144 cacuating for a empoyees, 139 cacuating for future years, 140 recacuating, 149 reviewing, 139 Construction in Progress defined, 241 reconciing, 177 reviewing, 177 Contract projects about, 19 about proposing, 88 adding new, 92 defined, 241 deeting, 93 panning revenue for new projects, 109 process for proposing, 89 proposing new, 87 reconciing new to existing, 95 types Cost Pus, 20 Fixed Price, 19 other, 20 Time and Materias, 19 cost assumptions genera and administrative, 42 indirect, 42 overheads, 42 cost of borrowing, defined, 241 Cost Pus adding revenue assumptions, 72 adding revenue assumptions to new projects, 110 cacuating intercompany revenue, 74 cacuating intercompany revenue for new projects, 111 cacuating revenue, 73 cacuating revenue for new projects, 111 entering revenue drivers, 109 removing revenue assumptions, 73 removing revenue assumptions from new projects, 111 reviewing and updating revenue drivers, 72 Cost Pus project type, defined, 20, 241 creating Project Financia Panning appications, 34 criteria weight, defined, 242 D dashboard for resource management, 145 data cearing forecast, 51 oading, 32, 216 oading for a sampe appication, 239 preparing for forecasting, 49 tempate descriptions, 216 data oad fie order, 212 Index 249
A B C D E F G H I J K L M N O P R S T U V W importing CSV fies, 212 settings, 211 data oad dimension, exampe data oad settings, 211 data oad fies Asset Depreciation and Amortization.csv, 220 AssetMem.csv, 215 EmpoyeeMem.csv, 215 EntityMem.csv, 214 ImportAssets.csv, 233 ImportEmpoyeeProjectAssignment.csv, 228 ImportExistingEmpoyee.csv, 231 ImportGobaCapitaAssumptions.csv, 216 ImportNewEmpoyeeProjectAssignment.csv, 228 ImportOverheadAssumptions.csv, 217 ImportProjectAssetAssignments.csv, 229 ImportProjectMateriaRequirements.csv, 230 ImportWFPAssumptions_1.csv, 219 NewProjectDetais.csv, 222 ProjectActuasExpense.csv, 225 ProjectActuasRevenue.csv, 227 ProjectDetais.csv, 221 ProjectMem.csv, 215 SmartList.csv, 213 DB (decining baance), defined, 242 DB period, defined, 242 DB year, defined, 242 debt ratio, defined, 242 departure, empoyee, 135 depreciation defined, 242 oading, 220 setting assumptions, 156 supported methods, 161 dimensions about provided, 20 Account, 20 Asset Cass, 22 Asset Detai, 22 Empoyee, 22 Job, 21 Project, 21 Project Eement, 21 securing, 32 direct discount rate approach, defined, 242 direct expenses entering, 107 reviewing and updating, 70 direct revenue, reviewing and updating, 78 Disabiity status, setting, 136 discount rate defined, 242 discount rate approach, defined, 242 discount rate assumptions, 41 discounting factor defined, 47, 242 driver dimension, exampe data oad settings, 211 drivers entering revenue for Cost Pus contracts, 109 entering revenue for Time and Materias contracts, 112 entering revenue for Unit Price contracts, 114 E effective discount rate, defined, 47, 242 empoyee assignments removing, 99 removing for existing projects, 61 Empoyee dimension about, 22 defined, 242 described, 126 ine items, 22 oading, 215 securing, 33 empoyee grade, defined, 242 empoyee rates, setting goba, 127 empoyee type, defined, 242 EmpoyeeMem.csv fie, 215 empoyees, 131. See aso workforce about oading data, 129 assigning, 147 changing status, 136 hiring, 132 hiring, procedure, 137 oading existing, 231 managing, 125 panning departure, 135 removing assignments, 99 requesting a future hire, 147 reviewing information, 133 reviewing utiization, 145 setting benefits assumptions, 128 transferring, 134 engineering overhead, defined, 242 250 Index
A B C D E F G H I J K L M N O P R S T U V W Enter Standard Hry Labor Rates form, 128 entities securing, 33 setting tax rate detais for, 41 setting the discount rate approach for, 41 Entity dimension defined, 242 oading, 214 EntityMem.csv fie, 214 equipment about adding, 100 adding, 100 adding requisitions, 101 assigning to projects, 185, 186 biing rates, effect on cacuations, 156 cacuating expenses, 183 cacuating expenses for new projects, 104 cacuating revenue, 76 changing requisitions, 102 recacuating expenses, 191 removing assignments from new projects, 104 removing requisitions, 102 requesting, overview, 184 requisition status, changing, 185 revenue cacuations, 156 reviewing cacuated detais, 189 reviewing expenses for new projects, 104 reviewing requests, 185 units, effect on cacuations, 156 usage overview, 183 viewing impact of requests on Baance Sheet, 190 viewing impact of requests on Cash Fow, 191 viewing request impact on financia statements, 190 viewing standard rates, 103 equipment assignments about reviewing and updating for existing projects, 62 removing for existing projects, 66 removing from new projects, 104 reviewing and updating for existing projects, 62 equipment expenses cacuating for existing projects, 66 reviewing for existing projects, 67 equipment requisitions adding to existing projects, 63 changing, 65 removing, 64 EvenySpit, defined, 242 executive sponsor roe, 26 existing assets reviewing, 162 verifying the oaded depreciation and amortization, 157 existing projects, oading, 221 expenses about adding equipment, 100 about adding abor for new projects, 95 adding equipment, 100 adding equipment requisitions to existing projects, 63 adding equipment requisitions to new projects, 101 adding abor assignments to existing projects, 58 adding abor assignments to new projects, 96 adding abor for new projects, 95 adding materia and other requirements for existing projects, 67 adding materia and other requirements to new projects, 105 adding materia and other resources to new projects, 105 appying overheads to a new project, 108 cacuating equipment for existing projects, 66 cacuating equipment for new projects, 104 cacuating abor for existing projects, 61 cacuating materia and other, 69 cacuating materia and other for new projects, 107 cacuating overhead, 70 cacuating project abor, 100 changing equipment requisitions, 65, 102 changing abor assignments for existing projects, 60 changing abor assignments for new projects, 98 entering direct project, 107 panning for new projects, 95 removing empoyee assignments, 99 removing empoyee assignments for existing projects, 61 removing equipment assignments for existing projects, 66 removing equipment requisitions, 64, 102 Index 251
A B C D E F G H I J K L M N O P R S T U V W removing abor assignments from existing projects, 59 removing abor assignments from new projects, 98 removing materia and other requirements for existing projects, 69 removing materia and other requirements from new projects, 106 reviewing and updating direct, 70 reviewing and updating equipment assignments for existing projects, 62 reviewing and updating abor assignments for existing projects, 57 reviewing and updating materia and other requirements for existing projects, 67 reviewing equipment for existing projects, 67 reviewing equipment for new projects, 104 reviewing for existing projects, 57 reviewing genera and administrative aocations, 108 reviewing indirect aocations, 108 reviewing indirect and genera and administrative, 71 reviewing abor, 100 reviewing materia and other, 70 reviewing materia and other for new projects, 107 reviewing project, 71 reviewing the abor expense summary for existing projects, 62 reviewing tota for a project, 109 ExportPFPTempates utiity, 32, 209 F faciities aocation, defined, 242 features of Project Financia Panning, 18 fi, defined, 242 Finance Anaysis task ist tasks, 195 viewing, 196 financed ease, described, 174 financia anaysis about performing, 195 process, 195 financia overview, viewing, 196 financia scores, reviewing, 206 financia statements about reviewing for a new project, 117 cacuating, 79 cacuating department-eve, 204 cacuating for new projects, 117 reviewing, 198 reviewing the impact of capita expenses, 192 reviewing the project impact on, 80, 117 viewing impact of equipment request, 190 financias, reviewing current year, 207 finite amortization method, defined, 242 Fixed Price project type defined, 242 Fixed Price project type, defined, 19 forecast data about preparing, 49 cearing, 51 preparing with assignment detais, 50 preparing without assignment detais, 50 forms about, 23 appication administration, 23 capita, 24 project, 23 securing, 32 workforce, 23 fringe overhead, defined, 242 FTE (fu-time equivaent) defined, 243 reviewing, 149 fund aocation, 197 funding about for projects, 82 about reviewing for new projects, 119 adding new requests, 83 adding requests for new projects, 120 canceing requests, 84 canceing requests for new projects, 121 changing status, 197 deaocating, 201 modifying requests, 83 process for new projects, 120 process for projects, 83 requesting for new projects, 120 reviewing aocations, 84 reviewing aocations for new projects, 121 reviewing for project, 200 reviewing for projects, 82 Funding Summary for Project report, 26 Funding Summary report, 25 252 Index
A B C D E F G H I J K L M N O P R S T U V W FUTA cap input, defined, 243 FUTA rate input, defined, 243 future compensation, cacuating, 140 G G & A. See genera and administrative genera and administrative aocated expenses reviewing, 71, 108 genera and administrative cost assumptions cacuating, 44 entering, 42 genera and administrative cost rate, 42 genera and administrative costs, defined, 243 goba rates defined, 243 setting for capita assets, 156 setting for empoyees, 127 grade eves adding, 128 setting, 134 H headcount defined, 243 oading, 228 reviewing, 149 reviewing departmenta trends, 207 hiring empoyees, panning for, 137 Hiring Pan, viewing, 145 hiring requisition status, changing, 139 houry costs, reviewing, 140 human resources. See workforce and empoyees I Impact on Financia Statements report, 26 impairing assets, 166 impementing Project Financia Panning, 29 ImportAssets.csv fie, 233 ImportEmpoyeeProjectAssignment.csv fie, 228 ImportExistingEmpoyee.csv fie, 231 ImportGobaCapitaAssumptions.csv fie, 216 importing. See oading ImportNewEmpoyeeProjectAssignment.csv fie, 228 ImportOverheadAssumptions.csv fie, 217 ImportProjectAssetAssignments.csv fie, 229 ImportProjectMateriaRequirements.csv fie, 230 ImportWFPAssumptions_1.csv fie, 219 In Service Date and CIP assets, 177 and depreciation cacuation, 170 described, 170 Income Statement anayzing, 199 defined, 243 effect of ease payments, 174 Income Statements reviewing, 206 indefinite ived amortization method, defined, 243 indirect aocated expenses reviewing, 108 indirect cost assumptions cacuating, 44 entering, 42 indirect cost poo, defined, 243 indirect cost rate, 42 indirect cost, defined, 243 indirect expenses reviewing, 71 Indirect project defined, 243 Indirect projects about, 19 about proposing, 88 adding new, 92 deeting, 93 process for proposing, 89 proposing new, 87 reconciing new to existing, 95 Industry Sampe, 34 information systems overhead, defined, 243 initiaizing Project Financia Panning appications, 34 intangibe asset defined, 243 intangibe assets adding, 170 cacuating, 167 impairing, 166 updating assumptions, 162 intercompany cacuating Cost Pus revenue, 74 intercompany partner defined, 243 Index 253
A B C D E F G H I J K L M N O P R S T U V W intercompany partners adding, 48 imitations, 49 removing, 48 intercompany partnerships about, 47 administering process, 47 reviewing reconsiiations, 49 interna decision-maker roe, 27 interna representative roe, 27 investment criteria defined, 243 setting, 41 J Job dimension about, 21 defined, 243 described, 126 justification reviewing for new projects, 118 reviewing for projects, 81 K key performance indicators. See KPIs key stakehoder roe, 27 KPIs cacuating, 80, 199 defined, 243 reviewing, 198 reviewing for Contract projects, 80 reviewing for new Contract projects, 118 setting for projects, 45 L abor adding assignments to new projects, 96 adding resources to new projects, 95 cacuating for existing projects, 61 changing assignments for new projects, 98 removing assignments from new projects, 98 abor assignments about reviewing and updating for existing projects, 57 adding to existing projects, 58 changing for existing projects, 60 removing from existing projects, 59 reviewing and updating for existing projects, 57 abor expense reviewing, 100 reviewing the summary for existing projects, 62 abor hours per headcount, defined, 243 abor hours, defined, 243 abor overhead, defined, 243 Labor Requisition and cacuated abor expenses, 128 changing status, 146 abor requisition defined, 243 abor resource requests reviewing for existing projects, 62 eased assets adding, 174 cacuating, 176 cacuating a, 167 described, 174 reconciing, 173 removing, 176 types, 174 updating assumptions, 162 Leave of Absence, setting, 136 ifetime investment, defined, 243 oading metadata and data, 32 oading empoyee data, about, 129 ogging on to Project Financia Panning, 35 to Workspace, 35 M Manage Existing Projects task ists tasks, 54 viewing, 54 managing capita assets, 153 capita assets, overview, 153 workforce, 125 Managing Existing Capita Projects task ist viewing, 54 Managing Existing Contract Projects task ist viewing, 54 Managing Existing Indirect Projects task ist viewing, 54 254 Index
A B C D E F G H I J K L M N O P R S T U V W manufacturing overhead, defined, 244 market adjustment, defined, 244 market risk premium, defined, 244 materia cacuating revenue, 76 materia and other expenses cacuating, 69 cacuating for new projects, 107 reviewing, 70 reviewing for new projects, 107 materia and other requirements about reviewing and updating for existing projects, 67 adding to a new project, 105 adding to existing projects, 67 removing, 69 removing from a new project, 106 reviewing and updating for existing projects, 67 materia and other resources about adding, 105 adding, 105 materia requirements, oading, 230 materias overhead, defined, 244 materias, defined, 244 Maternity Leave, setting, 136 Medicare rate input, defined, 244 members securing, 32 menus about, 25 metadata oading, 32, 214 tempate descriptions, 214 metrics cacuating, 199 cacuating for new projects, 118 mid period, defined, 244 Mid Saary Compensation Assumptions setting grade eves, 128 mid saary compensation assumptions defined, 244 minor assets, updating assumptions, 162 muticurrency appications, 161 mutipe asset project, defined, 244 N net income anayzing, 199 reviewing departmenta trends, 207 net income, defined, 244 net oss anayzing, 199 net present vaue. See NPV net present vaue, defined, 244 net revenue anayzing, 199 net revenue, defined, 244 new project detais entering, 91 new projects oading, 222 NewProjectDetais.csv fie, 222 NPV and ease payments, 174 defined, 45, 244 formua, 45 O objective weight, defined, 244 operating ease, described, 174 other project type, 20 overhead defined, 244 overhead assumptions, 42 oading, 217 overheads appying to a new project, 108 cacuating, 70 P password, 35 PasswordEncryption.cmd utiity, 209 payback period, defined, 244 Per Unit Cost for assets, how cacuated, 179 performance about reviewing, 206 reviewing departmenta financia, 207 reviewing project financia, 206 Performance Anaysis overview, 143 performance anaysis defined, 244 PFPImportUtiity, 32, 212 Index 255
A B C D E F G H I J K L M N O P R S T U V W panning unit hierarchies securing, 32 PrepareDetaiForecastBaseData business rue, 50 PrepareHighLeveForecastBaseData business rue, 50 Profit and Loss Statement viewing impact of equipment request, 190 viewing the impact of assets, 168 project accountant roe, 27 Project Administration task ist tasks, 40 viewing, 41 project approvas setting status, 44 project biing rate, defined, 244 project cash fow defined, 46 project cash fow, defined, 244 project category, defined, 244 project cassifications Capita, 19 Contract, 19 Indirect, 19 Project Cost Detais report, 26 project customer name, defined, 244 project detais entering, 91 Project Detais report, 26 Project dimension about, 21 defined, 245 ine items, 21 oading, 215 securing, 33 updating, 45 project director roe, 27 Project Eement dimension about, 21 ine items, 21 Project Eement dimension, defined, 244 Project Equipment Expense report, 26 project expenses oading, 225 reviewing, 71 Project Financia Performance Overview for Current Year report, 26 Project Financia Performance Overview for Life report, 26 Project Financia Panning accessibiity, 28 appication maintenance tasks, 31 assumptions, 28 business rues, 24 considerations for non-engish appications, 34 creating and initiaizing appications, 34 features, 18 forms, 23 import utiities, 32 initia impementation tasks, 29 menus, 25 overview of, 17 predefined eements, 23 provided dimensions, 20 reports, 25 roes, 26 sampe appication, 28 sampe tempate fies, 32 security, 32 Smart Lists, 25 task ists, 24 vaue proposition, 17 project funding about, 82 adding new requests, 83 adding requests for new projects, 120 canceing requests, 84 canceing requests for new projects, 121 modifying requests, 83 process, 83 reviewing, 82 reviewing aocated, 84 project funding, defined, 244 Project Labor Expense report, 26 project abor, defined, 244 project manager roe, 27 Project Materia Expense report, 26 project ownership defined, 245 reviewing, 47 project priority, defined, 245 project rank, defined, 245 Project Revenue Detais report, 26 project revenue, defined, 245 project revenues oading, 227 256 Index
A B C D E F G H I J K L M N O P R S T U V W project score about, 81 process, 82 reviewing, 81, 82 project sponsor roe, 27 Project Staffing, viewing, 145 project status, defined, 245 project team member roe, 27 project type defined, 245 project types Cost Pus, 20 Fixed Price, 19 other, 20 Time and Materias, 19 project variances reviewing, 206 ProjectActuasExpense.csv, 225 ProjectActuasRevenue.csv, 227 ProjectDetais.csv fie, 221 ProjectMem.csv fie, 215 projects about funding, 82 about managing, 53 about proposing, 87 about proposing Capita, 87 about proposing Contract, 88 about proposing Indirect, 88 about reviewing funding for new, 119 about reviewing performance, 206 about the score, 81 adding funding requests for new, 120 adding new, 92 adding new funding requests, 83 administering, 39 administering process, 39 cacuating financia statements for, 79 cacuating abor for existing, 61 cacuating metrics, 80 cacuating metrics for new, 118 cacuating tota revenue, 76 canceing funding requests, 84 canceing funding requests for new, 121 changing status for existing, 56 changing status for new, 93 cassifications, 18 comparing scores, 206 deeting, 93 entering direct revenue, 116 entering new detais, 91 forms, 23 importing, 45 oading actuas data, 225 oading detais, 221 managing existing, 53 managing process, 53 modifying funding requests, 83 moving existing, 56 moving new, 94 process for funding, 83 process for funding new, 120 process for proposing, 89 process for proposing Capita, 89 process for proposing Contract, 89 process for proposing Indirect, 89 process for reviewing, 203 process for scoring, 82 proposing new Capita, 87 proposing new Contract, 87 proposing new Indirect, 87 reconciing new to existing, 95 requesting funding for new, 120 reviewing aocated funds, 84 reviewing aocated funds for new, 121 reviewing exisitng, 55 reviewing existing, 205 reviewing expenses for existing, 57 reviewing financia performance, 206 reviewing financia statements for, 79, 117 reviewing funding, 82 reviewing KPIs for Contract, 80, 118 reviewing performance, 54 reviewing proposas, 205 reviewing the detaied justification for, 81 reviewing the detaied justification for new, 118 reviewing the impact on financia statements, 80 reviewing the score, 81, 82 reviewing the score for new, 119 staffing, 146 proposas reviewing, 205 Propose New Capita Projects task ist viewing, 90 Propose New Contract Projects Index 257
A B C D E F G H I J K L M N O P R S T U V W viewing, 90 Propose New Indirect Projects viewing, 90 Propose New Project task ists tasks, 90 viewing, 90 proposing new Capita projects, 87 new Contract projects, 87 new Indirect projects, 87 R rates copying the base biing, 75 genera and administrative cost, 42 indirect cost, 42 setting discount, 41 setting goba for empoyees, 127 setting tax, 41 standard equipment, 103 standard for equipment, 65 standard houry for abor, 61, 99 refreshing the appication, 129 reports about, 25 Funding Summary, 25 Funding Summary for Project, 26 Impact on Financia Statements, 26 Project Cost Detais, 26 Project Detais, 26 Project Equipment Expense, 26 Project Financia Performance Overview for Current Year, 26 Project Financia Performance Overview for Life, 26 Project Labor Expense, 26 Project Materia Expense, 26 Project Revenue Detais, 26 securing, 32 Resource Manager Dashboard, 145 viewing, 144 resource requests, reviewing, 146 retiring assets, 165 return on investment, defined, 245 revenue adding assumptions for Cost Pus, 72, 110 adding assumptions for Unit Price, 115 adding assumptions for Unit Price contracts, 77 cacuating Cost Pus, 73 cacuating Cost Pus intercompany, 74 cacuating equipment, 76, 113 cacuating for Cost Pus, 111 cacuating intercompany for Cost Pus, 111 cacuating abor, 75, 113 cacuating materia, 76, 113 cacuating tota project, 76, 114 cacuating Unit Price, 78 cacuating Unit Price for new projects, 116 copying the base biing rate, 75 entering direct project, 116 entering drivers for Cost Pus contracts, 109 entering drivers for Time and Materias contracts, 112 entering drivers for Unit Price contracts, 114 panning for new Contract projects, 109 removing assumptions for Cost Pus, 73, 111 removing assumptions for Unit Price, 115 removing assumptions for Unit Price contracts, 78 reviewing and updating direct, 78 reviewing and updating drivers for Cost Pus contracts, 72 reviewing and updating drivers for Time and Materia contracts, 74 reviewing and updating drivers for Unit Price contracts, 76 reviewing project, 71 viewing standard houry abor rates for Time and Materia contracts, 75, 112 revenue cash fow incidence, defined, 245 revenue drivers, defined, 245 revenue recognition, defined, 245 Review Projects task ist tasks, 204 viewing, 204 riskess rate, defined, 245 ROI anayzing, 199 ROI, defined, 245 roes business unit owner, 26 executive sponsor, 26 interna decision-maker, 27 interna representative, 27 key stakehoder, 27 258 Index
A B C D E F G H I J K L M N O P R S T U V W project accountant, 27 project director, 27 project manager, 27 project sponsor, 27 project team member, 27 stakehoder, 27 steering committee, 27 vendor, 28 RoupCapexCube business rue, 157 S Sabbatica status, setting, 136 savage vaue of asset, setting, 170 sampe appication about, 28 creating, 235 oading data, 239 oading security, 238 predefined groups, 236 sampe tempate fies about, 32 format, 210 isting, 212 Scenario dimension, securing, 33 scenario-version data combinations, securing, 32 score about for projects, 81 process for projects, 82 reviewing for existing projects, 81 reviewing for new projects, 119 reviewing for projects, 82 scores comparing project, 206 reviewing financia, 206 security, oading for a sampe appication, 238 service providers adding to a project, 48 removing from a project, 48 Set Base Biing Rate form, 128 Set Capita Assumptions task, 156 Set Defaut Working Days and Hrs form, 128 Set Empoyee Benefits Assumptions, 128 Set Mid Saary Compensation Assumptions form, 128 singe asset project, defined, 245 SLN, defined, 245 Smart Lists about, 25 tempate descriptions, 213 SmartList.csv fie, 213 spreading ogic, defined, 245 SSTax cap input, defined, 245 SSTax Rate1 input, defined, 245 SSTax Rate2 Input oading, 219 SSTax Rate2 input defined, 245 staffing projects, 146 stakehoder roe, 27 Standard Biing Rate, 127 Standard Equipment about, 155 oading biing rates, 160 standard equipment rate, viewing, 65 standard houry cost, viewing, 61 standard houry abor rates, viewing, 99 Standard Houry Rate cacuations, 128 Standard Labor Rate, 127 Standard Rate, for equipment, 156 steering committee roe, 27 straight ine depreciation, defined, 245 subjective criteria, defined, 246 SUI cap input, defined, 246 SUI rate input, defined, 246 sum of the year's digits, defined, 246 SYD, defined, 246 T tangibe assets adding, 170 updating assumptions, 162 task ists about, 24 Capita Administration, 154 Capita Anaysis, 182 Capita Panning, 160 Finance Anaysis, 195 Manage Existing Projects, 54 Project Administration, 40 Propose New Project, 90 Review Projects, 204 securing, 32 Workforce Administration, 127 Workforce Anaysis, 144 Index 259
A B C D E F G H I J K L M N O P R S T U V W Workforce Panning, 132 tax rate defined, 246 tax rate assumptions setting, 41 TBH (To-Be-Hired) adding, 137, 148 business rue, 132 removing, 138 requesting, 147 TBH (to-be-hired) defined, 246 tempate fie format, 210 tempate fies, about, 32 tempates about, 209 data descriptions, 216 extracting sampe fies, 209 fie descriptions, 213 metadata descriptions, 214 recommendations, 211 requirements, 211 sampe fie, 210 Time and Materias cacuating equipment revenue, 113 cacuating abor revenue, 75, 113 cacuating materia revenue, 113 cacuating tota project revenue, 114 copying the base biing rate, 75, 113 entering revenue drivers, 112 reviewing and updating revenue drivers, 74 standard houry abor rates, 75, 112 Time and Materias project type, 19 Time and Materias, defined, 246 tota expenses anayzing, 199 reviewing for a project, 109 Training Overhead, defined, 246 transferring assets, 164 empoyees, 134 U Unit Price adding revenue assumptions, 77 adding revenue assumptions to new projects, 115 cacuating revenue, 78, 116 defined, 246 entering revenue drivers, 114 removing revenue assumptions, 78 removing revenue assumptions from new projects, 115 reviewing and updating revenue drivers, 76 URL for Workspace, 35 usefu ife and ease terms, 174 defined, 246 setting assumptions, 156 user name, 35 utiities ExportPFPTempates, 32, 209 PasswordEncryption.cmd, 209 PFPImportUtiity, 32, 212 utiization about asset cacuations, 184 reviewing empoyee, 145 reviewing equipment, 184 Utiization Trend, viewing, 145 V vendor roe, 28 Version dimension, securing, 33 W workforce, 131. See aso empoyees administering, 125 administering, overview, 125 anaysis, 143 assumptions, overview, 126 cacuating compensation expenses by entity, 129 cacuating future years compensation, 140 cacuating tota compensation expenses, 149 consoidating expenses, 144 forms, 23 panning, 131 panning process overview, 132 process overview, 127 reviewing resource requests, 146 Workforce Administration task ist tasks, 127 viewing, 127 Workforce Anaysis task ist tasks, 144 260 Index
A B C D E F G H I J K L M N O P R S T U V W viewing, 144 workforce assumptions, oading, 219 Workforce Panning task ist tasks, 132 viewing, 133 Workspace, ogging on, 35 Index 261
262 Index A B C D E F G H I J K L M N O P R S T U V W