Upper Arlington Schools 1950 North Mallway Drive Upper Arlington, Ohio 43221 614.487.5000 614.487.5012 (fax) MACBOOK AIR LAPTOP HANDBOOK Receiving Your MacBook Air Laptop One MacBook Air laptop, one charger, one power cord and one case will be distributed to each student during device distribution dates as set by the Upper Arlington School District. Parents/Guardians and students must sign and return the MacBook Air Loan Agreement and Technology Protection Plan paperwork and pay the district s Technology Fee before the laptop and accessories can initially be issued to a student. Laptop Check-In Laptops and accessories must be returned to the building Learning Center at the end of each school year, so they can be checked for serviceability. If a student transfers out of the district during the school year, the laptop and accessories must be returned to the building Learning Center at the time of student withdrawal. Students who graduate early, withdraw, are expelled, or terminate enrollment in the Upper Arlington City School District for any other reason must return their school laptop and accessories on the date of termination. Check-In Fines If a student fails to return the laptop and/or accessories at the end of the school year or upon termination of enrollment in the Upper Arlington City School District, the student will be billed for the replacement cost of the laptop and/or accessories. Furthermore, the student will be responsible for the cost to repair any damage to the laptop consistent with the District s Technology Protection Plan. CARE OF THE LAPTOP The laptop and accessories are school property and all users will follow this policy and the Upper Arlington City Schools Acceptable Use Policy (AUP) for Technology. Students are responsible for the general care of the laptop and accessories they have been issued by the school. Any laptop that is broken or fails to work properly must be taken to the student helpdesk in the Learning Center for an evaluation of the equipment. General Care As recommended by Apple, use only a soft, lint-free microfiber cloth to clean the screen. Avoid getting moisture in openings. Do not use window cleaners, household cleaners, aerosol sprays, solvents, alcohol, ammonia, or abrasives to clean the laptop. Laptops, power cords, and chargers must remain free of any writing, drawing, stickers, or labels that are not the property of the Upper Arlington City School District. Students may decorate the case provided it does not cover the window on back. Laptops must never be left in an unlocked locker, unlocked car, or any unsupervised area or bag. Students are responsible for coming to school with their laptop fully charged. Students should avoid leaning on top of the laptop or placing anything on top of it. Placing too many items in a carrying case or backpack could also put too much pressure on the laptop. To prevent damage, laptops should not be near food or drink. Keep laptops out of extreme temperatures, away from hot or cold surfaces, and away from water or dampness. Freezing conditions will damage components and impact battery life. The laptop is provided for the sole use of the student to which it is assigned. Students should not lend their laptop, charger/sync cable, or case to other individuals. Keep laptops off the floor where they could be stepped on or tripped over. Do not disassemble or attempt to do any physical repairs to the laptop.
Technology Support Technology support for laptops will be available during the school day at the student helpdesk in the Learning Center. After-hours support is available through the AppleCare agreement provided for all devices. Students may go to www.apple.com/support/ or call 1-800-MY-APPLE. AppleCare will provide support for troubleshooting and technical glitches, as well as how to use Apple-specific programs such as imovie or Keynote. Carrying MacBook Air Laptops Students are required to keep their laptop in the supplied protective case. When carrying the laptop home, please avoid placing too much pressure and weight on the laptop to and from school. Laptops Left at Home If students leave their laptop at home, they are responsible for getting the coursework completed as if they had their laptop at school. If students repeatedly leave their laptop at home, they will be subject to appropriate disciplinary action. Students may also face restrictions or loss of laptop privileges. PERSONALIZATION Screensavers/Background Photos Students will have the ability to customize their laptop screensaver, background, and desktop with schoolappropriate media. The presence of guns, weapons, alcohol, and/or drug-related symbols or pictures are not permitted per school/district policies unless related to academic purposes. The presence of pornographic materials or inappropriate language is not permitted per school/district policies. Personal Apps Students may install appropriate personal apps on their laptop via their personal itunes account. The Upper Arlington City School District will, within reason, provide configuration settings that will not allow inappropriate content/apps/music to be installed on the laptop. However, this does not limit what can be downloaded to the student s individual itunes account or other personal device (iphone or ipod). If storage space becomes an issue on student laptops, student music, photos, and apps will need to be deleted. USING THE LAPTOP Acceptable Use The use of the Upper Arlington City School District s technology resources is a privilege, not a right. The privilege of using the technology resources provided by the Upper Arlington City School District is not transferrable or extendible by students to other people or groups (such as siblings) and terminates when a student is no longer enrolled in the district. The district s Acceptable Use Policy (AUP) policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a person violates any of the user terms and conditions named in the AUP, privileges may be terminated, access to the school district technology resources may be denied, and appropriate disciplinary action shall be applied. The Upper Arlington City School District s Student Code of Conduct shall be applied to student infractions. Students may not jailbreak, modify, or in any other way tamper with the laptop s operating system (ios). Removing any or all installed Profiles is strictly forbidden. Violations may result in disciplinary action up to and including suspension and/or expulsion for students. When applicable, law enforcement agencies may be involved. Students will be responsible for the entire cost of repairs to laptops that are damaged intentionally, stolen, or lost, unless the incident is covered by the Technology Protection Plan. A laptop that is stolen must be reported immediately to the main office. The administration, Department of Technology, and the appropriate police agency will conduct a full investigation and report.
Students are responsible for the appropriateness of all files, data, and internet history on their laptop. Do not take photos or video of other students or staff without their permission. The possessing, forwarding, or uploading of unauthorized photos or video to any website, network storage area, or person is strictly forbidden. Do not access another individual s materials, information, or files without permission. Do not expect that files or content stored on the district-issued laptop will be private. Upper Arlington School District officials may review student files and communications at any time to ensure students are using laptops appropriately. Protecting Data and Files It is recommended that students regularly back up files and data to their Google Drive provided by the district. Backing up the laptop regularly will allow the restoration of all data. It is the student s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion. Instructional Use Students are responsible for bringing their laptops to school every day. If students do not have their laptop, they must complete all work as if it were present. Students may face disciplinary consequences for forgotten laptops. Students must bring their laptop to school fully charged every day. It is each student s responsibility to have sufficient battery life for their expected use while at school. Updates to Apps and the laptop software are released periodically. Students are responsible for keeping their device updated and synced prior to class. Sound Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. Appropriate music is allowed on the laptop. Ear buds/headphones are the responsibility of the student. Ear buds/headphones may be used in the classroom based only upon individual teacher approval. PROTECTING AND STORING THE LAPTOP COMPUTER Laptop Identification Student laptops will be labeled in the manner specified by the district. Laptops can be identified based on serial number. Students should not remove their laptop s identifying labels or markings. Storing the Laptop Students are encouraged to take their laptops home every day after school. Secure storage during athletic, co-curricular, or after-school activities is the student s responsibility. REPAIRING OR REPLACING THE LAPTOP/COST OF REPAIRS The Upper Arlington City School District recognizes that with the implementation of the laptop initiative there is a need to protect the investment by both the District and the student and parent/guardian. Therefore, we have set the following guidelines in place. Damage/Loss Students should take their laptop to the Student Helpdesk in the Learning Center if they experience any technical problems. If it cannot be fixed at that time, a loaner laptop may be issued, if available. All laptop policy agreements remain in effect for the loaner laptop. If a district-issued laptop is stolen or damaged by another party, please report it to the office immediately. Student claims will be investigated further by the school district and/or referred to the appropriate police agency.
Accidental damage causing the laptop to be unusable is the responsibility of the student and parent/guardian unless they have paid for the Technology Protection Plan. TECHNOLOGY PROTECTION PLAN If paid, the Technology Protection Plan will release the student and parent/guardian from having to pay for loss or damage for the following reasons: Damages resulting from normal use and accidents. Loss or damages resulting from theft. An official copy of a police report is required. Loss or damages resulting from a fire. An official fire report from the investigating authority is required. Loss or damages resulting from a natural disaster. Damages resulting from a power surge. Damages resulting from vandalism by another individual. If found guilty, the vandal will be liable to pay for damages. The Technology Protection Plan will only cover two qualifying incidences per school year. The Department of Technology will determine if damages were due to negligence or accident. Exclusions (student and parent/guardian will be liable for entire replacement cost of the device): Intentional damages. Lying on any damage report. Not carrying the laptop in a district-provided protective case. Not reporting damages the next school day. Negligence. Loss or damages resulting from fraudulent, intentional, or criminal acts. Intentional Damage Students/parents will be held responsible for costs associated with ALL intentional damage to laptops including, but not limited to: broken screens, cracked plastic pieces, inoperability, etc. Should the cost to repair exceed the cost of purchasing a new device, the student will pay for full replacement value. Lost items such as chargers and cables will be charged the actual replacement cost. Replacement Costs Students will be issued one cover and charging cable with their laptop. Students will be responsible for purchasing additional or replacement supplies if needed. MacBook Air Laptop: Approximately $900 Laptop Case: Approximately $15 Charger/Power Cord: Approximately $80 Vandalism and/or Theft In cases of theft, vandalism, and other criminal acts, a police report MUST be filed by the student or parent/guardian.
Student Acceptable Use Acknowledgement Complete one form for each student in your family. Please print information when appropriate. 7540.03 F1 11.12.15 Computer Network and Internet Use Use of Copyrighted Materials Administrative Guidelines for the Development and Maintenance of Web Sites and Web Pages 2015 2016 Academic Year Student s Last Name (please print) First Name School Grade Teacher My parent/guardian and I have read and talked about the District s Student Acceptable Use Policy for Computer Network and Internet Use (7540.03), Use of Copyrighted Materials (2531), and Administrative Guidelines for the Development and Maintenance of Web Sites and Web Pages (7540.02 AG). I understand the rules about what I may and may not do when using computers and other technology in school. If I break these rules, I understand that I will not be allowed to use school computers and that I may be disciplined. signature Student s Signature For the Parent or Guardian I have read and reviewed with my child the District s Student Acceptable Use Policy for Computer Network and Internet Use (7540.03), Use of Copyrighted Materials (2531), and Administrative Guidelines for the Development and Maintenance of Web Sites and Web Pages (7540.02 AG), and I understand their rules and regulations. I understand my child s responsibilities under these rules and regulations and have discussed them with my child. I approve my child s use of District technology including access to the Internet. I hereby release the District, its personnel, and any institution with which it is affiliated, from any and all claims and damages of any nature arising from my student s use of, or inability to use, the District s system. This includes, but is not limited to, claims that may arise from the unauthorized use of the system including purchase of products and services. I will instruct my child regarding any family restrictions against accessing materials that are in addition to the restrictions set forth in the Student Acceptable Use Policy for Computer Network and Internet Use (7540.03), the Use of Copyrighted Materials (2531), and the Development and Maintenance of Web Sites and Web Pages (7540.02 AG). I understand the school is not responsible for monitoring my child s personal restrictions above those restrictions enforced by the school. I will emphasize to my child the importance of following the Policy s rules and regulations for his/her own personal safety. I give permission for my child to use instructional technology under the supervision of his/her teachers or other supervising staff members of his/her school. I certify that the information we (child & parent/guardian) have provided on this form is correct (signature required). Date signature Parent/Guardian s Signature Date Parent/Guardian s Name (please print) Home Address Phone(s) Parent/Guardian s Email Please complete this form and return it on Device Distribution Day, December 5 or 12. Page 1 of 1 Rev: 07.07.09 Station 2
Upper Arlington Schools 1950 North Mallway Drive Upper Arlington, Ohio 43221 614.487.5000 614.487.5012 (fax) UPPER ARLINGTON CITY SCHOOL DISTRICT MACBOOK AIR LAPTOP LOAN AGREEMENT One Apple MacBook Air Laptop, case, and charging cable are being lent to the student and are in good working order. It is the student s responsibility to care for the equipment and ensure that it is retained in a safe environment. This equipment is, and at all times remains, the Property of Upper Arlington City Schools and is herewith lent to the student for educational purposes only for the academic school year. Identification labels have been placed on the MacBook Air Laptop. These labels are not to be removed or modified. STUDENT AGREEMENT I will follow the expectations outlined in the MacBook Air Laptop Handbook and the Upper Arlington City School District s Acceptable Use Policy (AUP) at all times. I agree to immediately return the MacBook Air Laptop and accessories in good working condition upon request or prior to withdrawal from the school district. I assume full responsibility of my issued MacBook Air Laptop at all times. I acknowledge that the MacBook Air Laptop Handbook is to be used as a guide and does not attempt to address every required or prohibited behavior by its users. By signing the Upper Arlington City School District s MacBook Air Laptop Loan Agreement, the student agrees to the above terms. PRINTED STUDENT NAME STUDENT SIGNATURE SCHOOL STUDENT ID DATE PARENT/GUARDIAN AGREEMENT I will be responsible for the MacBook Air Laptop repair or replacement costs as specified in the MacBook Air Laptop Handbook. I acknowledge that my student and I are to follow the expectations in the MacBook Air Laptop Handbook and the Upper Arlington City School District s Acceptable Use Policy (AUP) and that a violation of these guidelines could result in the student facing disciplinary action. I will be responsible for monitoring my student s use of the internet when not at school. I agree to immediately return the MacBook Air Laptop and accessories in good working condition upon request or prior to withdrawal from the school district. I acknowledge that the MacBook Air Laptop Handbook is to be used as a guide and does not attempt to address every required or prohibited behavior by its users. By signing the Upper Arlington City School District s MacBook Air Laptop Parent/Guardian Agreement, the parent/guardian agrees to the above terms. PRINTED PARENT/GUARDIAN NAME PARENT/GUARDIAN SIGNATURE DATE Station 3
Upper Arlington Schools 1950 North Mallway Drive Upper Arlington, Ohio 43221 614.487.5000 614.487.5012 (fax) TECHNOLOGY PROTECTION PLAN Please read this entire document to determine if this program is needed for your student s protection against damage and loss of the district-owned MacBook Air laptop in his/her care. This form must be completed and marked YES or NO before the laptop will be provided to the student. Coverage and Benefit: This agreement covers the MacBook Air laptop lent to the student against incidental damage. Accessories (i.e. charger and case) are NOT covered and are the sole responsibility of the student. Coverage is 24 hours per day. NEGLECT IS NOT COVERED. Additional details may be found in the MacBook Air Laptop Handbook. Effective and Expiration: This coverage is effective from the date this required form and payment are received by the school through the date on which the laptop is required to be returned in good order to the school. Premium: The total premium cost for half of the 2015 2016 school year will be $25. The total cost for a full school year will be $50. It is agreed and understood that: The Upper Arlington City School District Technology Protection Fund will offer coverage to all students. Participation is totally voluntary. If students do not participate, they are responsible for any costs associated with repairs, loss, or damage. A separate application will be needed for each MacBook Air covered. The UA Schools Department of Technology will determine if damages were due to negligence or accident. Payment is due prior to receiving a laptop for the plan to be in effect. Treasurer s Office Use only: Technology Fee Paid Technology Protection Plan Paid EZ Pay Fee Paid Other Fees Paid Printed Student Name: LAST, FIRST Grade Student ID Number Street Address City, State, Zip Code YES, I would like to participate in the Technology Protection Plan. NO, I decline service at this time, and understand I am responsible for 100% of any damage or loss to the lent MacBook Air. Printed Parent/Guardian Name: LAST, FIRST Parent/Guardian Signature Date Cash CC Auth Check Number TO BE COMPLETED, SIGNED, AND RETURNED DURING DEVICE PICK-UP. Station 5