Ashland High School Tablet Policy, Procedures, and Information

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1 Ashland High School Tablet Policy, Procedures, and Information The focus of the tablet program at AHS is to provide tools and resources to the 21st Century Learner. Excellence in education requires that technology is seamlessly integrated throughout the educational program. Increasing access to technology is essential for that future, and one of the learning tools of these twenty-first century students is the tablet. The individual use of tablets is a way to empower students to maximize their full potential and to prepare them for college and the workplace. Learning results from the continuous dynamic interaction among students, educators, parents and the extended community. Technology immersion does not diminish the vital role of the teacher, it transforms the teacher from a director of learning to a facilitator of learning. Effective teaching and learning with tablets integrates technology into the curriculum anytime, anyplace. The policies, procedures and information within this document apply to all tablets used at Ashland High School. 1. Receiving your tablet and tablet Check-in 1.1 Receiving your tablet Tablets will be distributed each fall during Tablet Orientation. Parents & students must sign and return the tablet Insurance Plan and Student Acceptable Use Policy before the tablet can be issued to their child. The tablet Insurance Plan outlines the process for families to protect the tablet investment for the school district. 1.2 Tablet Check-in Tablets and accessories must be returned to the AHS office during the final week of school so they can be checked for serviceability. Students who withdraw, are suspended or expelled, or terminate enrollment at AHS for any other reason must return their individual school tablet on the date of termination. If a student fails to return the tablet at the end of the school year or upon termination of enrollment at AHS, that student will be subject to criminal prosecution or civil liability. The student will also pay the replacement cost of the tablet, or, if applicable, any insurance deductible. Failure to return the tablet will result in a theft report being filed with the Clark County Sheriff. 2. Taking Care of Your tablet Students are responsible for the general care of the tablet they have been issued by the school. Tablets that are broken or fail to work probably must be taken to the AHS technician for an evaluation of the equipment. 2.1 General Precautions The tablet is school property and all users will follow this policy and the acceptable use policy for technology. Only use a clean, soft cloth to clean the screen; no cleansers of any type are allowed. Cords and cables must be inserted carefully into the tablet to prevent damage. Tablets must remain free of any writing, drawing, stickers, or labels that are not the property of USD 220. Tablets must never be left in an unlocked locker, unlocked car or any unsupervised area. Students are responsible for keeping their tablet s battery charged for school each day. Students must keep the issued cover on their tablets.

2 2.2 Screen Care The tablet screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen. Do not lean on the top of the tablet when it is closed. Do not place anything near the tablet that could put pressure on the screen. Do not place anything in the carrying case that will press against the cover. Clean the screen with a soft, dry cloth or anti-static cloth. Do not bump the tablet against lockers, walls, car doors, floors, etc. as it will eventually break the screen 2.3 Tablets Left in Unsupervised Areas Under no circumstances should tablets be left in unsupervised areas. Any tablet left in these areas is in danger of being stolen. If a tablet is found in an unsupervised area, it will be taken to the office. A student will be charged $10.00 to retrieve their tablet. 3. Using Your tablet at School Tablets are intended for use at school each day. In addition to teacher expectations for tablet use, school messages, announcements, calendars and schedules may be accessed using the tablet. Students must be responsible to bring their tablet to all classes. 3.1 Tablet Left at Home If students leave their tablet at home, they are responsible for getting the course work completed as if they had their tablet present. If a student repeatedly (3 or more times as determined by any staff member) leaves their tablet at home, they will be required to check out their tablet from the AHS office for 2 weeks. 3.2 Tablet Undergoing Repair Loaner tablets may be issued to students when they leave their tablets for repair with the USD 220 technician. 3.3 Charging Your Tablet s Battery Tablets must be brought to school each day with at least a 70% charge. Repeat violations (3 or more times as determined by any staff member) of this policy will result in students being required to check out their tablet from the AHS office for 2 weeks. 3.4 Screensavers/Background photos Inappropriate media may not be used as a screensaver or background photo. Presence of guns, weapons, pornographic materials, inappropriate language or clothing, alcohol, drug, gang related symbols or pictures will result in disciplinary actions. 3.5 Sound, Music, Apps Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. Music is allowed on the tablet. Earbuds/Headphones are not allowed except with teacher approval. Students are allowed to install apps on their tablets. Personal apps without educational relevance are discouraged during school hours. The District encourages students to find and utilize apps that enhance their learning. The District utilizes a management system that allows for over-the-air inventory of all apps on student devices. Loading inappropriate apps will result in disciplinary action. If the device does not have room for a class-required app, students will be required to delete music or personal apps to allow room for the class app.

3 3.6 Printing Printing will be available from the tablet at school as long as the privilege is not abused. Students should only print copies of the exact pages needed for school work. Students may also print at home as compatible. 3.7 Home Internet Access Students are allowed and encouraged to access their home Internet or public Internet access on their tablets. All devices will have a filtered browser that allows students to safely utilize their home network while still having filtering, similar to school, at home. 4. Managing Your Files & Saving Your Work 4.1 Saving on the Tablet Students may save work on the tablet. Students are encouraged to save assignments to their Citrix accounts or to cloud storage such as Google Docs, Drop Box, or Sky Drive. and document sharing will be encouraged in many classes. Storage space on the tablet is limited and will not be backed up at school. Tablet malfunctions are not an acceptable excuse for not submitting work. It is the student s responsibility to ensure that work is not lost. 4.2 Network Connectivity The district makes no guarantee that the network will be up and running 100% of the time. In the rare case that the network is down, the District will not be responsible for lost or missing data. 5. Apps on Tablets The software/apps originally installed by the District must remain on the tablet in usable condition and be easily accessible at all times. From time to time the school may add apps for use in a particular course. The licenses for these apps require that the apps be deleted from tablets at the completion of the course. Periodic checks of tablets will be made to ensure that students have not removed required apps. 5.1 Inspection Regular inspection of student tablets will occur. Students have no expectation of privacy on the device. 5.2 Procedure for restoring tablets If technical difficulties occur or illegal software is discovered, the tablet will be restored to its original format or have inappropriate apps removed. The school does not accept responsibility for the loss of content deleted due to a restore. 5.3 Software Upgrades Upgraded versions of apps are available from time to time. Students will be expected to upgrade apps as necessary. 6 Acceptable Use The use of the District s technology resources is a privilege, not a right. The privilege of using the technology resources provided by the District is not transferable or extendible by students to people or groups outside the district and terminates when a student is no longer enrolled in the District. This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a person violates any of the User Terms and Conditions named in this policy, privileges may be terminated, access to the school district technology resources may be denied, and the appropriate disciplinary action shall be applied. Violations may result in disciplinary action up to and including suspension/expulsion for student. When applicable, law enforcement agencies may be involved.

4 6.1 Parent/Guardian Responsibilities Talk to your children about values and the standards that your children should follow on the use of the Internet just as you do on the use of all media information sources such as television, telephones, movies, and radio. Should you want your student to opt out of having an tablet on a 24/7 basis, you will need to sign a form indicating this and understand that your student is still responsible for meeting the course requirements and for any damages to the tablet during the school day. Students whose parents opt out of the 24/7 access option will be required to check-out an tablet each morning and check it back in at the end of the day. 6.2 Students are Responsible for: Using tablets in a responsible and ethical manner. Obeying general school rules concerning behavior and communication that apply to tablet use. Using all technology resources in an appropriate manner so as to not damage school equipment. This damage includes, but is not limited to, the loss of data resulting from delays, non-deliveries, misdeliveries or service interruptions caused by the students own negligence, errors or omissions. Use of any information obtained via Ashland School District s designated Internet System is at your own risk. The District specifically denies any responsibility for the accuracy or quality of information obtained through its services. Helping the District protect our computer system/device by contacting an administrator about any security problems they may encounter. Monitoring all activity on their account(s). Turning off and securing their tablet after they are done working to protect their work and information. Forwarding any they receive containing inappropriate or abusive language or if the subject matter is questionable to the technology office. 6.3 Student Activities Strictly Prohibited: Illegal installation or transmission of copyrighted materials. Any action that violates existing Board policy or public law. Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials. Pictures, video, and audio recordings of any student or staff member without prior consent. Inappropriate or unsolicited pictures, video, and audio recordings of any student or staff member at any time in locker rooms or restrooms. Spamming-Sending mass or inappropriate s. Gaining access to other student s accounts, files, and/or data. Use of the school s Internet/ accounts for financial or commercial gain or for any illegal activity. Use of anonymous and/or false communications through messenger services. Participation in credit card fraud, electronic forgery or other forms of illegal behavior. Vandalism (any malicious attempt to harm or destroy hardware, software or data, including, but not limited to the uploading or creation of viruses or programs that can infiltrate systems and/or damage components of school equipment will not be allowed. Transmission or accessing materials that are obscene, offensive, threatening or otherwise intended to harass or demean recipients. Bypassing web filter through a web proxy. Jailbreaking or removing any of the required apps, restrictions, or monitoring services the district has placed on the device. Installing another Internet browser on the device. Installing blacklisted apps on the device. During the school day, the use of chat apps, video games, movies, music or other apps not approved by the teacher for school use.

5 6.4 Legal Propriety Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask a teacher or parent. Plagiarism is not allowed. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text. 6.5 Student Discipline Violations of any or part of the above policy will result in discipline consequences deemed appropriate by AHS administration, including but not limited to the following: required daily tablet check-out, loss of network privileges, suspension, expulsion, and/or legal action. 7 Repairing or Replacing Your Tablet 7.1 Insurance School district protection is required for students and parents to cover tablet replacement in the event of theft, loss, or accidental damage. The insurance cost is $40.00 annually for each tablet. There is a $100 deductible for the first claim, $ for the second claim, and full cost of replacement for the third claim. Parents will need to purchase this insurance before your (their) student is allowed to check out a tablet. If insurance is NOT purchased, the student will have to check the tablet out and in each day. However, students will be responsible for any damage that happens to the device during the school day. Insurance vs. Non-insurance - example If a student breaks the glass on their tablet, here is an outline of how the charges would break down if a student had the insurance vs. a student who has opted out of the insurance program. Insured - will have paid the $40.00 premium and then will also pay a $ deductible for the first instance. Total cost = $ Uninsured - will be responsible for the full cost of replacing the tablet. The current price for a tablet is approximately $ Total cost = $500.00