February 2013 Interactive data centre dashboards instruction guide Contents Interactive data centre dashboards instruction guide... 1 About this document... 2 What is a dashboard?... 2 Interactive data centre... 2 Dashboard overview... 3 Dashboard: Managers and employees by workforce status... 3 Dashboard: Managers and employees comparative analysis... 4 Dashboard: Gender pay gap... 5 Dashboard: Paid parental leave... 7 Dashboard: Types of paid parental leave entitlements... 8 Dashboard functions... 9 Select a chart item... 9 Isolate one or more items in a chart... 10 Search for a chart item... 11 Export chart data... 11 Edit item list display... 12 Troubleshooting... 13 Security message appears... 13 Deleting or modifying contents of a chart... 13 Dashboard is not loading... 13 Further assistance... 13 Citation... 14 Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 1
About this document The Workplace Gender Equality Agency (Agency) is an Australian Government statutory agency charged with promoting and improving gender equality in Australian workplaces. The Agency administers the Workplace Gender Equality Act 2012 (Act), under which non-public sector organisations with 100 or more employees are required to report their workplace profile, which provides a breakdown of the workforce composition by gender, to the Agency each year. The purpose of the Agency s interactive data centre dashboards is to enable a wide variety of stakeholders including organisations that report to the Agency, media, academics, industry associations and other members of the general public to easily access and interact with aggregated workplace profile and voluntary telephone survey data. By making this information available, organisations are able to compare data by industry for: gender and workforce status, organisational uptake of gender pay gap analyses and paid parental leave provisions. This document was developed to assist the user to better understand functions offered within the dashboards, and to interact with and customise Agency data as desired. The user will be able to quickly and accurately produce graphs and tables that illustrate data that represents their industry for export into their own documents. What is a dashboard? A dashboard is an easy to read interface showing a graphical representation of key data. Interactive data centre This year, to accompany the all industries snapshot, the Agency has also developed a suite of dashboards which are available at the interactive data centre on the WGEA website. The dashboards allow users to interactively compare industries on gender equality indicators against five key areas: managers and employees by workforce status managers and employees comparative analysis gender pay gap paid parental leave types of paid parental leave payments. The dashboards and the all industries snapshot can be found under the Learn section of the Agency s website. Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 2
Dashboard overview Dashboard: Managers and employees by workforce status Chart: Managers and employees by workforce status, by industry The chart shows the proportions of managers and employees within Agency reporting organisations by gender, workforce status and industry. To the right are three button menus: Gender, which provides two options: women and men. Industry, which provides all 19 industries and All industries. Workforce status, which provides managers and employees by full-time, part-time and casual work status. In the bottom right corner is a list of coloured keys which signify each type of manager/employee by workforce status that are present in the chart. The chart can be used to compare differences in the proportions of women or men between workforce status types and between industries. Note that the chart can be changed to display women and men at the same time. To do this, hover the mouse over the Gender items list and click on the arrow to bring up a dropdown menu. Click on Multiple Values (List) and the chart should now display both women and men. Source: Workplace Gender Equality Agency, reporting organisation workplace profile data, 2013 (n = 3,966 reporting organisations) Note: Reporting organisations are defined as non-public sector organisations that employ 100 or more employees. In the 2012-13 reporting period, a total of 3,966 reporting organisations reported their workplace profile to the Agency. Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 3
Dashboard: Managers and employees comparative analysis Chart: Manager and employee relationship by gender, by industry The chart shows the relationship between the proportions of managers and employees within Agency reporting organisations by gender and industry. To the right are two button menus: Gender, which provides two options: women and men. Industry, which provides all 19 industries and All industries. To the top right corner is a key for Gender : circle for women and square for men. In the bottom right corner is a list of coloured keys signifying each industry present in the chart. The closer an icon is to the top right corner, the greater the proportions of managers and employees of a specific gender employed within that industry. The more aligned an icon is between two matching axis points (e.g. 80.0% on the % managers axis and 80.0% on the % employees axis), the closer the proportions of managers and employees match, indicating a high chance for employees to be promoted to managerial positions within that industry. The chart can be used to compare differences in the relative proportions of managers and employees between industries. Note that the chart can be changed to display women and men at the same time. To do this, hover the mouse over the Gender items list and click on the arrow to bring up a dropdown menu. Click on Multiple Values (List) and the chart should now display both women and men. Source: Workplace Gender Equality Agency, reporting organisation workplace profile data, 2013 (n = 3,966 reporting organisations) Note: Reporting organisations are defined as non-public sector organisations that employ 100 or more employees. In the 2012-13 reporting period, a total of 3,966 reporting organisations reported their workplace profile to the Agency. Chart: Manager to employee ratio by gender, by industry Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 4
The chart shows a measure of the representation of managers by gender and industry using the share of employees as the comparison base. This comparison is done by calculating the ratio of managers to employees by a specific gender and industry. If an industry has a ratio value of one, this means that the proportion of employees and the proportion of managers of a specific gender is the same. If an industry has a ratio of less than one, this means that there is a lower proportion of managers to employees by a specific gender. If an industry has a ratio greater than one, this means there is a higher proportion of managers to employees by a specific gender, and therefore a high chance for employees to be promoted to managerial positions. For example: if women and the industry administrative and support services are selected, the manager to employee ratio is 1.1. This means that there is a higher proportion of female managers than female employees within that industry, and there subsequently is a good chance of female employees being promoted to managerial positions. Source: Workplace Gender Equality Agency, reporting organisation workplace profile data, 2013 (n = 3,966 reporting organisations) Note: Reporting organisations are defined as non-public sector organisations that employ 100 or more employees. In the 2012-13 reporting period, a total of 3,966 reporting organisations reported their workplace profile to the Agency. Dashboard: Gender pay gap Chart: Gender pay gap over time by industry The chart shows the gender pay gap, which represents the difference between women s and men s averaged earnings, expressed as a percentage of men s earnings. In the top right corner is a list of coloured keys signifying each industry present in the chart. The chart can be used to compare changes in the gender pay gap over time between industries. Source: ABS (2014), Average Weekly Earnings, Australia, Nov 2013, cat. no. 6302.0, viewed 20 February 2014, http://www.abs.gov.au/ausstats/abs@.nsf/mf/6302.0. Data are based on Full Time Adult Ordinary Time Earnings, and November as the reference period. Note: Gender pay gap calculation: (100-Female average earnings/male average earnings*100) Note: These ABS data are not directly comparable with Agency reporting data, as they include all employees, not just those that are employed in an organisation with 100 or more employees, as is the requirement of organisations that report to the Agency. Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 5
Chart: Reporting organisations that conducted and planned to conduct a gender pay gap analysis, by industry The chart shows proportions of Agency reporting organisations that have conducted a gender pay gap analysis, and those that plan to conduct a gender pay gap analysis, by industry. To the right of the chart is a button menu titled Industry, which provides all 19 industries and All industries. The chart can be used to examine the uptake of gender pay gap analyses by reporting organisations between industries. Source: Workplace Gender Equality Agency, voluntary telephone survey data, 2013 (n = 2,594 reporting organisations) Note: Since 2001, the Agency has conducted annual voluntary telephone surveys of reporting organisations. The 2013 survey focused on paid maternity/primary carer s leave and paid paternity/secondary carer s leave, and whether organisations had conducted a gender pay gap analysis, or if there were plans to do so in the next 12 months. The 2013 survey participation rate was 65.4%. Note: Percentages do not always add to 100% because reporting organisations were able to provide an answer for both questions. For example, an organisation may have previously conducted a gender pay gap analysis but also have plans to conduct a further analysis. Chart: Reporting organisations that conducted and planned to conduct a gender pay gap analysis, by industry The chart shows proportions of Agency reporting organisations by when they last conducted a gender pay gap analysis by industry, and includes the responses Never and Don t know. In the bottom right corner is a list of coloured keys which signify each available response, including the last time a gender pay gap analysis was conducted, if an analysis had not been conducted and if the reporting organisation did not know if an analysis had been conducted. Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 6
Source: Workplace Gender Equality Agency, voluntary telephone survey data, 2013 (n = 2,594 reporting organisations) Note: Since 2001, the Agency has conducted annual voluntary telephone surveys of reporting organisations. The 2013 survey focused on paid maternity/primary carer s leave and paid paternity/secondary carer s leave, and whether organisations had conducted a gender pay gap analysis, or if there were plans to do so in the next 12 months. The 2013 survey participation rate was 65.4%. Note: Percentages do not always add to 100% because reporting organisations were able to provide an answer for both questions. For example, an organisation may have previously conducted a gender pay gap analysis but also have plans to conduct a further analysis. Dashboard: Paid parental leave Chart: Reporting organisations that offer paid parental leave, by industry The chart shows the proportion of Agency reporting organisations that offer paid parental leave by industry. To the right of the chart are two button menus which enable the selection or removal of one or more variables: Paid parental leave, which provides two options: % primary carer s leave (previously known as maternity leave) and % secondary carer s leave (equivalent to paternity leave but not gender specific). Industry, which provides all 19 industries and then All industries. The chart can be used to compare differences in proportional offerings of paid parental leave between industries. Holding the mouse over or clicking on an item in the chart will bring up a floating box, detailing the proportion of organisations offering leave, the proportion that offer superannuation and the average number of weeks of paid parental leave offered. Note that the chart can be changed to display primary carer s leave and secondary carer s leave at the same time. To do this, hover the mouse over the Paid parental leave items list and click on the arrow to bring up a dropdown menu. Click on Multiple Values (List) and the chart should now display both primary carer s leave and secondary carer s leave. Source: Workplace Gender Equality Agency, voluntary telephone survey data, 2013 (Sample size was 2,594) Note: Since 2001, the Agency has conducted annual voluntary telephone surveys of reporting organisations. The 2013 survey focused on paid maternity/primary carer s leave and paid paternity/secondary carer s leave, and whether organisations had conducted a gender pay gap analysis, or if there were plans to do so in the next 12 months. The 2013 survey participation rate was 65.4%. Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 7
Chart: Duration of paid parental leave offered, by industry The chart shows the average duration of leave offered by Agency reporting organisations as part of paid parental leave by industry. The chart can be used to compare differences in average duration of paid parental leave offered between industries. Source: Workplace Gender Equality Agency, voluntary telephone survey data, 2013 (n = 2,594 reporting organisations) Note: Since 2001, the Agency has conducted annual voluntary telephone surveys of reporting organisations. The 2013 survey focused on paid maternity/primary carer s leave and paid paternity/secondary carer s leave, and whether organisations had conducted a gender pay gap analysis, or if there were plans to do so in the next 12 months. The 2013 survey participation rate was 65.4%. Dashboard: Types of paid parental leave entitlements Chart: Types of paid parental leave payments, by industry The chart shows the proportion of Agency reporting organisations that offer paid parental leave, by the type of paid parental leave payment (% full salary on top of govt scheme, % top up govt scheme, and % other type of leave). To the right of the chart are two button menus: Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 8
Paid parental leave, which provides two options: % primary carer s leave (previously known as maternity leave) and % secondary carer s leave (equivalent to paternity leave but not gender specific). Industry, which provides all 19 industries and then All industries. To the bottom right are a set of coloured keys which signify the different types of paid parental leave present in the chart. The chart can be used to compare differences in proportional offerings of paid parental leave types between industries. Note that the chart can be changed to display primary carer s leave and secondary carer s leave at the same time. To do this, hover the mouse over the Paid parental leave items list and click on the arrow to bring up a dropdown menu. Click on Multiple Values (List) and the chart should now display both primary carer s leave and secondary carer s leave. Source: Workplace Gender Equality Agency, voluntary telephone survey data, 2013 (n = 2,594 reporting organisations) Note: Since 2001, the Agency has conducted annual voluntary telephone surveys of reporting organisations. The 2013 survey focused on paid maternity/primary carer s leave and paid paternity/secondary carer s leave, and whether organisations had conducted a gender pay gap analysis, or if there were plans to do so in the next 12 months. The 2013 survey participation rate was 65.4%. Dashboard functions The following instructions are based on a range of functions offered in the Tableau dashboard interface. While one chart has been used as an example, the instructions can be applied universally to all dashboards. Select a chart item Within each dashboard, to the right of each chart are lists of radio buttons that enables the user to change what variables or items appear in the chart. Example: Beneath the radio button list heading are two item selection options: Selected items will have Non-selected items will have to the left of the name. to the left of the name. The chart will automatically update to reflect each change made to selected items (those with a the name). beside Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 9
Isolate one or more items in a chart The user can make changes to selected items by interacting with a chart. Hovering the mouse over or clicking on a single item in a chart will bring up a floating box, detailing the data variable type and value. Example: The floating box also offers three user options: Keep Only: The chart will update to reflect this item only. Exclude: The chart will update to reflect the exclusion of this item. The symbol: The user can view details of this item in a new window. The user can also download the selected item as a text file. Example: The user may also click to highlight the single item for visual purposes. By holding down the ctrl button and selecting more than one item, the user can visually compare two or more items in a chart. Note that while more than one item is selected, hovering the mouse over either item will bring up a floating box with information on both items. Example: Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 10
Now the user can choose to keep only, exclude or download data of the selected items. Search for a chart item The user can search for a particular item. First, hold the mouse over the item list heading to bring up a set of three icons. Example: Click on the magnifying glass icon to bring up the search box. Example: Start typing the desired item in the search box. Beneath the search box the item list will update to reflect relevantly named items. Example: Click on the desired item and the chart will automatically update to reflect this selection. Export chart data Once the chart has been updated to the desired format, the user has the option to export the chart either as an image, as raw data or as a PDF. To the bottom of the dashboard click the icon. This will bring up a menu with four options: Image: Opens a new window, and can be downloaded and saved as a PNG file: Data: Opens a new window with an imbedded table with all selected variables. The user can then proceed to download data as a text file, or select all cells, copy and paste into an excel spread sheet. Crosstab: Opens an excel spreadsheet with source data. PDF: Opens a new window, with multiple formatting options, including layout and contents: Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 11
Edit item list display This function allows the user to display more than one variable in the chart. First, hover the mouse over the item list, and a set of three icons will appear. Click on the up the following menu: icon to bring This menu enables the user to modify the item list in four ways: Single Value (List): Prevents the selection of more than one item. The selected item will have a circle rather than a square to the left. Multiple Values (List): Enables the selection of more than one item. The selected items will have a square rather than a circle to the left. Include Values: Selected items will be included in chart. Exclude Values: Selected items will be excluded from chart, with strike through text. Once the user is satisfied with the format, the item list can be updated and changed as desired. Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 12
Troubleshooting Security message appears Click no when the above Security Warning box appears, otherwise the dashboard will not load. If you have already selected yes, press ctrl+r to refresh the dashboard, and WHEN THE SECURITY MESSAGE APPEARS AGAIN CLICK NO. Deleting or modifying contents of a chart If you wish to start from the beginning or accidentally clear items from a chart, you can press ctrl+r to refresh the dashboard, and when the security message appears, click no. This will reload the entire dashboard to its original format. Dashboard is not loading If the dashboard has not loaded properly and the Session Ended by Server message appears, you can either press the yes button in the message box to reset the view, or alternatively press ctrl+r to refresh the dashboard, and when the security message appears, click no. This will reload the entire dashboard to its original format. Further assistance For further help or assistance on the dashboards, please contact the Agency via email wgea@wgea.gov.au or telephone 02 9432 7000 or 1800 730 233. For more information on how dashboards are built in Tableau go to www.tableausoftware.com. Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 13
Citation When reproducing graphs or tables from these dashboards publically please ensure the Agency is referenced as follows: The Managers and employees by workforce status dashboard: Workplace Gender Equality Agency (2014), Managers and employees by workforce status dashboard, Sydney, Workplace Gender Equality Agency. The Managers and employees comparative analysis dashboard: Workplace Gender Equality Agency (2014), Managers and employees comparative analysis dashboard, Sydney, Workplace Gender Equality Agency. The Gender pay gap dashboard: Workplace Gender Equality Agency (2014), Gender pay gap dashboard, Sydney, Workplace Gender Equality Agency. The Paid parental leave dashboard: Workplace Gender Equality Agency (2014), Paid parental leave dashboard, Sydney, Workplace Gender Equality Agency. The Types of paid parental leave payments dashboard: Workplace Gender Equality Agency (2014), Types of paid parental leave payments dashboard, Sydney, Workplace Gender Equality Agency. If you would like to view a PDF document with industry by industry comparisons, please refer to the Agency s All industries snapshot. Workplace Gender Equality Agency Interactive data centre dashboards instruction guide www.wgea.gov.au 14