GENERAL INFORMATION 2.1 For all questions on APTA EXPO 2014 policies, regulations and display limitations, contact NTP s Sales and Event Services Representative, Deneen Pratt at +1.703.706.8248, toll free 1.800.687.7469, x248 (U.S. & Canada only) or by email at dpratt@ntpshow.com. For questions regarding shipping, storage, labor, rental of utilities, furniture, carpet, special decorations, audio/visual, flowers, photography services, etc., please see the Official Contractors listing located in this section. EXHIBIT LOCATION George R. Brown Convention Center 1001 Avenida de las Americas Phone: (713) 853-8000 Web: www.houstonconventionctr.com SHOW HOURS Monday October 13 10:30am 5:00pm Tuesday October 14 9:00am 4:30pm Business to Business Exchange 8:00am 9:00am Wednesday October 15 9:00am 3:00pm Exhibitor personnel are permitted to enter the hall at 8:00am on Monday and Wednesday. On Tuesday, exhibitors are able to enter at 7:00am to prepare for the Business to Business Meeting which begins at 8:00am. Any exhibitor requiring earlier entry on Monday or Wednesday will need to obtain written permission from Show Management the day prior and obtain a Special Work Permit. Exhibitors must exit the hall at posted times during set-up and tear-down and at the close of the hall on show days unless they obtain a Special Work Permit. SHOW MANAGEMENT OFFICE The Show Management Office will be located in Room 352 D on the third floor; APTA representatives can be reached via the Information Desk located in the Registration area outside Plaza 3. EXHIBIT INSTALLATION HOURS APTA EXPO 2014 is targeted meaning that each exhibitor will be assigned a designated move-in day and time. This schedule pertains to arrival of in-bound freight only and does not mean you have to be at the hall to set up on this day. Please reference the Targeted Floor plans for your assigned freight delivery time. This can be found in the Freeman Services section of the exhibitor services manual. Failure to meet your assigned time may result in delays and additional costs for your company. NOTE: On Wednesday, October 8, 2014 from 8:00am 4:30pm VEHICLE TARGET move-in is scheduled. All Vehicles/Buses need to move-in at this time. If you have scheduling questions, please contact Mack Mitchell of Freeman (mack.mitchell@freemanco.com) with regard to Vehicle/Bus Targets. Only exhibitors with mobile vehicles are permitted to move-in/set-up at this time.
2.2 GENERAL INFORMATION TARGETED Freight Move-in & Set-up Thursday October 9 8:00am - 4:30pm Friday October 10 8:00am - 4:30pm Saturday October 11 8:00am - 4:30pm Sunday October 12 8:00am - 2:00pm NOTE: If you have scheduling questions, please contact Burt Logan of Freeman (burt.logan@freemanco.com) with regard to Freight Move-in and Target times. Exhibitors are requested to have all empty containers, with the exception of product, labeled for storage by 2:00pm on Sunday, October 12. Please Note: Approximate Overhead Door measurements for the George R. Brown Convention Center Hall A 14 H x 24 W (rear of building), 25 H x 30 W (side of building) Hall B 14 H x 24 W Hall C 18 H x 30 W Hall D 14 H x 24 W Hall E 14 H x 24 W (rear of building), 25 H x 30 W (side of building) Please be advised there are freight elevators to access Level 3 and the load limit of the exhibit floor is 400 lbs per sq ft. If you have questions, please contact Burt Logan of Freeman, burt.logan@freemanco.com. DISMANTLING Wednesday October 15 3:00pm 8:00pm Thursday October 16 8:00am 5:00pm Friday October 17 8:00am 2:00pm All carriers MUST check-in by: All materials MUST be removed by: October 17 @ 12:00pm October 17 @ 2:00pm Dismantling may NOT begin until the show closes on Wednesday, October 15 at 3:00pm. One-half hour after show closing, returning of cartons and equipment cases will begin, followed by crates. This process will take approximately 8 hours. Please plan your travel departure arrangements accordingly. If you are unable to meet the move-out deadline, contact Freeman to make special arrangements. BOOTH EQUIPMENT & CARPET Each 10 deep exhibit will be set with 8 high BLACK/GRAY/BLACK back drape and 36 high BLACK side drape, as well as a 7 x 44 company ID sign. Electricity, furnishings, displays, and any other items needed are the responsibility of the exhibitor. Exhibitors must provide carpet for your entire exhibit booth space. Exhibitors have the option to rent or provide other carpet. Exhibitors are encouraged to order booth cleaning/vacuuming for each night of the
GENERAL INFORMATION 2.3 Show. Cleaning service can be ordered from George R Brown Convention Center by completing the form in this manual (Section 8). Booth cleaning is not included in the exhibit space price. The aisle carpet color for the show will be Midnight Blue (a Blue and Black blend). BUS WASHING AND DETAILING Limited bus washing services can be provided by the Metropolitan Transit Authority (Metro) in Houston. Reservations for this service must be made in advance with Metro Houston. No reservations will be taken after September 19, 2014. Please contact Robert Richards at either his office number +1.713.615.7237, cell phone 1.832.729.5179 or robert.richards@ridemetro.org for rates and services available. LIABILITY AND INSURANCE Exhibitors are advised to see that their regular company insurance includes extra-territorial coverage and that they have their own theft, public liability and property damage insurance. Show Management and all organizations and individuals who are employed by or associated with it in connection to the show, will not be responsible for injury or damage that may occur to an exhibitor or his/her employees or agents, nor to the safety of any exhibit or other property, against robbery, fire, accident, or any other destructive causes. Please review the space contract for details. SECURITY Uniformed guards will be stationed at entrances and exits 24 hours a day and will patrol the floor during nonshow hours. Every reasonable effort is made to prevent losses. The final responsibility, however, lies with the exhibitor. It is advised items such as laptops, small monitors, or anything which is easily concealed, be very secured in a booth overnight or removed with the exhibitor at the end of each day. Private guards can be hired from the official Security Contractor. Show Management, APTA, the George R. Brown Convention Center, and all organizations and individuals who are employed by or associated with it in connection with the exposition will not be responsible for injury which may occur to an exhibitor, his employees, or agents nor for the safety of an exhibit or other property against theft, fire, accident, or any other destructive causes. PRIORITY SPACE SELECTION Selection of exhibit space for the APTA EXPO 2017 in Atlanta, GA October 8-11, 2017, will take place in the Sales Office on Level 2 of the George R. Brown Convention Center. Additional information and details will be sent to you closer to the show.
2.4 GENERAL INFORMATION OFFICIAL CONTRACTORS Air Carrier (air-freight services) Rock-It-Cargo/MRI USA Phone...310.216.6227 Fax...801.216.6221 Emergency & After Hours...714.333.7632 Email...louk@rockitcargo.com Web...www.rockitcargo.com Audio-Visual & Computers (in-booth a/v and computer rentals) Freeman Audio Visual Contact...Elizabeth Stillion 9258 Park South View, Suite 100 Phone...713.853.8111 Houston, TX 77051 Fax...469.621.5613 Email...elizabeth.stillion@freemanco.com Web www.freemanco.com Business Center (business services, copies, faxing etc.) FedEx Office Phone...713.658.1899 George R. Brown Convention Center Fax...713.658.9617 1001 Avenida de las Americas Email...usa5000@fedex.com Web...www.fedex.com/printonline Catering (exclusive booth food & beverage service provider) Aramark Contact...Christy Mingus George R. Brown Convention Center Phone...713.853.8043 1001 Avenida de las Americas Fax...713.853.8188 Email...mingus-christy@aramark.com Web...www.aramarkconventions.com Cleaning (booth cleaning) George R. Brown Convention Center Contact...Exhibitor Services 1001 Avenida de las Americas Phone...713.853.8907 Email...tanya.perez@houstonfirst.com Grb-exhibitorservices@houstonfirst.com Web...www. houstonfirst.com Electrical, Compressed Air, Water, Drain, Gas & Steam Smart City Contact...Exhibitor Services George R. Brown Convention Center Phone...888.446.6911 1001 Avenida de las Americas Fax...702.943.6001 Web...www.smartcity.com Ordering...https://www.smarcitynetworks.com/Order/center.aspx?center=001 Floral (floral and plant rentals) Teasley s Convention Florist Phone...615.876.3695 1813 Golf Club Road Fax...615.876.9378 Old Hickory, TN 37138 Email...leigh@conventionflorist.com Web...www.conventionflorist.com
GENERAL INFORMATION 2.5 Freight Forwarding & Customs Broker (international shipping & customs clearance) Rock-It Cargo/MRI USA Contact...Louis Kerpan 5438 W 104 th Street Phone...310.216.6227 Los Angeles, CA 90045 Fax...801.216.6221 Emergency & After Hours...714.333.7632 Email...louk@rockitcargo.com Web...www.rockitcargo.com General Service Contractor (material handling, display labor, rentals) Freeman Contact...Exhibitor Services 9258 Park South View, Suite 100 Phone...713.433.2400 Houston, TX 77051 Fax...469.621.5613 Email...freemanhoustonES@freemanco.com Web... www.freemanco.com Ground Transportation (over the road) Freeman Contact...Exhibitor Services Phone...1.817.607.5100 Phone...800.995.3579 Fax....469.621.5810 Email...exhibit.transportation@freemanco.com Web...www.freemanco.com Hanging Signs up to 250 lbs Freeman Contact...Exhibitor Services 9258 Park South View, Suite 100 Phone...713.433.2400 Houston, TX 77051 Fax...469.621.5613 Email...freemanhoustonES@freemanco.com Web... www.freemanco.com Hanging Signs over 250 lbs Freeman Audio Visual Contact...Kenny King 1001 Avenida de las Americas Phone...713.853.8180 Fax...713.853.6263 Email...kenny.king@freemanco.com Hotel Reservations (discounted room reservations in official APTA hotels) APTA /Expovision Phone...866.507.1248 3141 Fairview Park Drive, #550 Phone (outside US)...703.770.3942 Falls Church, VA 22042 Fax...703.205.0235 Email...aptahousing@expovision.com Web...www.aptaexpo.com
2.6 GENERAL INFORMATION Internet & Telephone (internet access rental and in-booth telephone line) Smart City Contact...Customer Service George R. Brown Convention Center Phone...888.446.6911 1001 Avenida de las Americas Fax...702.943.6001 Web...www.smartcity.com Ordering..https://www.smarcitynetworks.com/order/center.aspx?center=001 Lead Retrieval/Key (attendee badge scanning equipment rentals) Expo Logic Contact(s)...Customer Service 553 Foundry Road Phone...866.266.5077 East Norriton, PA 19403 Phone (outside US)...484-751-5131 Email... leadkey@expologic.com Web. www.myexpoleads.com Show Code: APTAEXPO14 Media Relations Stratacomm Contact...Nicole Burdiss 1156 15 th St NW Phone...248.213.7337 Washington, DC 20005 Email... nburdiss@stratacomm.net Web...www.APTAEXPO.com/media Models, Talent, & Fashion Show (in-booth models, spokespeople and tradeshow representatives) JVA, Inc. Phone...702.259.4494 3753 Howard Hughes Pkwy, Suite 200 Phone...800.553.8855 Las Vegas, NV 89169 Email...info@judyvenn.com Web...www.judyvenn.com Photography (professional booth photography services) Lagniappe Studio Phone...303.471.2220 8862 Snowbunting Ct. Fax...303.471.2224 Littleton, CO 80126 Email...photos@lagniappestudio.com Web... www.lagniappestudio.com Registration (provides exhibitors with name and company identification) Expo Logic Contact(s)...Customer Service 553 Foundry Road Phone....800.687.7469 x248 East Norriton, PA 19403 Phone (outside US)...703.706.8248 Email...exhibitor@aptaexpo.com Security (private booth security guard services) Dan Taylor & Associates, LLC Phone: +1.702.650.2298 6362 McLeod Drive, Suite 5 Fax: +1.702.446.6777 Las Vegas, NV 89120 Email: order@dtasecurityservices.com Show Management (booth space assignments, operational/regulations issues, questions) National Trade Productions Contact...Deneen Pratt 313 S. Patrick St. Phone...703.706.8248 Alexandria, VA 22314 Toll Free (US & Canada only)...800.687.7469 Fax...703.706.8234 Email. exhibitor@aptaexpo.com
GENERAL INFORMATION 2.7 Show Sponsor Association (APTA) American Public Transportation Association Phone...202.496.4800 1666 K Street, NW Fax...202.496.4321 Washington, DC 20006