Exhibitor Services Manual Table of Contents
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1 Exhibitor Services Manual Table of Contents All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. ISSA/INTERCLEAN North America Las Vegas Convention Center October 21-23, 2015 GES Information and Order Forms 5 Welcome Letter 6 Section 1: General Information 7 G-1: Show Information 7 Exhibitor Installation /Dismantling Schedule 9 G-10: Trade Show Tips 10 Exhibitor Information Guide 11 Exhibitor Service Manual Checklist 17 Schedule Overview 19 Donation Information 20 On Peak Letter 21 Section 2: Booth Display and Services 22 ISSA Exhibit Booth Construction Guidelines 22 Booth Approval (Island/Peninsula) 33 Exhibit Policies for Distributors & Wholesalers 34 D-1: Standard Exhibit Systems Order Form 35 Standard Exhibit Systems Brochure 36 P-1: Convenience Package Order Form 38 Carpet Brochure 39 C-1: Carpet Order Form 40 C-2: Carpet Package Order Form 41 Standard Furniture Brochure 42 A-1: Furniture & Accessories Order Form 45 A-2: Furniture Package 46 A-6a: Carpet and Standard Furniture Package Order Form 47 A-6b: Carpet and Specialty Furniture Package Order Form 48 Specialty Furniture Brochure 49 B-1: Specialty Furniture Order Form 58 B-2: Specialty Furniture Order Form 59 I-1: Graphics & Signage Order Form 60 I-2: Digital File Preparation 61 Standard Graphics Brochure 63 R-15: Vehicle Placement Order Form 64 Motorized Vehicle Notification 65 Section 3: Exhibitor Appointed Contractors (EAC's) 66 Procedures for Using an EAC 66 EAC On-Site Wristband Policy 68 EAC Work Authorization Form 69 L-3: Notice of Intent to Use EAC and Policies and Procedures 70 Section 4: GES and Las Vegas Convention Center Services Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 1 Order Directly Online:
2 Exhibitor Services Manual Table of Contents All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. ISSA/INTERCLEAN North America Las Vegas Convention Center October 21-23, 2015 G-11: General Information 74 LV Contractor and Vendor Endorsements Form 75 H-4: Exhibit Hanging Sign Order Form 77 H-6: Truss Lighting Package Order Form 78 G-6: Show Site Work Rules 79 G-7: GES Terms & Conditions of Contract 80 G-3: 3rd Party Billing Request 81 G-3b: International 3rd Party Billing Request 82 L-2: Key Information\Supervised Labor Checklist 83 G-2: Payment & Credit Card Charge Authorization 84 G-9: Operation of All Mechanical Lifts 85 LVCC Ordering Information 86 Section 5: Utility Services 96 E-1: Electrical Rental Information 96 Electrical Checklist 97 Electrical FAQ 98 E-2: Electrical Rental Order Form 101 E-3: Electrical Labor Order Form 102 E-4: Electrical Booth Work Labor 103 E-6: Electrical Equipment Rental Order Form 104 H-9: TSE Stagehand Labor 105 E-10: Electrical Overhead Lighting Layout Form 106 K-1: Plumbing Order Form 107 K-2: Plumbing Labor Order Form 108 Section 6: Labor 109 L-1: Installation & Dismantling Order Form 109 T-1: In-Booth Forklift & Labor Order Form 110 H-1: Hanging Sign / Truss Labor Information 111 H-2: Hanging Sign / Truss Labor Order Form 112 H-5: Electric Chain Hoist & Truss Order Form 113 J-1: Cleaning Order Form 114 H-3: Booth Layout Form 115 R-12: Skid Accessible Storage Order Form 116 R-14: Cartload Service Order Form 117 R-14: POV Instructions 118 Section 7: Shipping and Material Handling 119 R-1: GES Material Handling Information 119 GES Transportation Plus 120 R-2: Material Handling Order Form 121 Special Handling Brochure 122 R-3: Pre-Printed Bill of Lading (BOL) and Outbound Labels Request Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 2 Order Directly Online:
3 Exhibitor Services Manual Table of Contents All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. ISSA/INTERCLEAN North America Las Vegas Convention Center October 21-23, 2015 R-7: Freight Service Questionnaire 123 R-8: GES Logistics - Domestic Shipping Quote Form 124 G-8: Fire Regulation Information 125 R-21: Targeted Move-in Information 128 R-22: Targeted Freight Information 129 R-9: Marshaling Yard & Direct Deliveries Information 130 H-1a: Hanging Sign Shipping Labels 131 R-5: Advance Shipping Labels 132 R-6: Direct Shipping Labels 133 R-4: Warehouse Storage Service Order Form 134 Targeted Floor Plan 135 Section 8: Insurance/Liability/Security 136 Security Information 136 Exhibitor Liability & Insurance Information 137 Sample COI 138 Protect Your Intellectual Property Rights (IPR) 139 G-5: Stop. Think. Safety. 141 SOA Security Order Form 142 LV Fire and Safety Form 143 LV Supervisory Personnel Form 145 Section 9: Official Vendors 146 Official ISSA Vendor Information Sheet 146 Pavilion Event Services Terms and Conditions 147 Audio Visual and Equipment Order Form 148 Booth Hostess/ Interpreters/ Modeling 151 Floral Order Form 153 Photography 154 FedEx Business Center 160 Location Flyer FedEx 162 Internet/Network Order Form 163 Lead Retrieval 169 Section 10: International Exhibitors 174 International Freight Forwarding and Customs 174 International Freight FAQ's 176 GES Global Transportation Plus 179 R-20: GES Logistics - International Shipping Quote Form 180 A-5: International Packages 181 Exhibitor Registration Information 182 Section 11: Hotel/Registration/Travel 183 Hotel and Travel Information 183 Activity Planners Brochure Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 3 Order Directly Online:
4 Exhibitor Services Manual Table of Contents All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. ISSA/INTERCLEAN North America Las Vegas Convention Center October 21-23, 2015 Section 12: Meetings / Hospitality 186 ISSA Meeting Hub Request Form 186 Convention Center Meeting Booth Request Form 190 Hotel Meeting Space Contact List 191 PRG Meeting Room Service Form 193 Aramark Exhibitor Catering Menus 196 Section 13: Advertising & Promotional Opportunities 213 ISSA Quick Link Page Online Innovation Award Program 214 Media Contact List 217 FedEx Scooter Rates 223 CMAC Shuttle Bus Promotional Opportunities & Rates 224 Index Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 4 Order Directly Online:
5 GES Information and Order Forms 5
6 EXHIBITOR SERVICE MANUAL October (Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center Dear Valued Exhibitor, Thank you for exhibiting at ISSA/INTERCLEAN North America, and welcome to Las Vegas! The 2015 Exhibitor Service Manual is available in PDF and electronic formats. All GES products and services can be ordered online to ensure an immediate confirmation. Please note that all utilities will be ordered through the appropriate Las Vegas Convention Center forms enclosed. Show Hours & Schedule: The ISSA/INTERCLEAN show floor will be open Wednesday-Friday. The trade show hours begin at 9:00am each day. Please be sure to plan your evening events accordingly. Highlighted programs and services for 2015: NEW Show Floor Happy Hour Thursday October 22, :00-5:00pm Network with peers, find new solutions, and enter to win premium prizes during the Show Floor Happy Hour. Participating in the raffle is easy and fun! Just visit participating exhibitors, who will be offering hospitality in their booth space, and pick up raffle tickets. NEW GES APP GES now offers the Expresso Mobile APP for ordering last minute items like chairs, tables, and carpet. You can also use the app to submit a service request, view you booth s order history and access show information. Friday Finale Friday is jam packed with a full day schedule. Don t miss the ISSA Excellence Award Ceremony featuring Shark Tank s Kevin O Leary, beginning at 1:00pm. Invite your customers to attend! Check out the ISSA Excellent Idea Contest with our excellent idea guru, Kevin O Leary. Three Keynote Speakers- The week is packed with a punch with three keynote speakers located on the trade show floor to increase show floor traffic to your booth. View speaker details at Earn Points- Book inside the official housing block, and earn 1 priority point, good towards your total booth points for the 2016 booth drawing plus get a free bus pass to the convention center by booking in the onpeak hotel block. Deadline to receive your point is August 14 th. View additional hotel details at Co-location Partners: ISSA/INTERCLEAN welcomes four co-locating partners in 2015; the Cleaning Equipment Trade Association, Building Service Contractors Association International, the International Executive Housekeepers Association, and the Association of Residential Cleaning Services International. IMPORTANT: Don t forget to customize your Digital Listing, as the information is used in the online exhibitor list, the Official Convention Program & Exhibit Directory, and the mobile app, all of which add value to your ISSA/INTERCLEAN experience. Learn how at Ask your sales representative Iris Weinstein or Mikel Gabrielson about the many branding opportunities available, and have one customized just for you! On behalf of the ISSA Board and staff, we look forward to seeing you in October! Sincerely, Kim Althoff Director of Conventions & Meetings 6
7 Show Information Page 1 of 2 G-1 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Official Service Provider Global Experience Specialists, Inc. (GES) 7000 Lindell Road Las Vegas, NV Phone (in USA): FAX (in USA): Contact us Online: International Calls: International Faxes: GES will be onsite at your show to assist you in coordinating any last minute services, ordering additional products and answering any questions you may have. Show Information Booth Size: Aisle Carpet Color: 8' High Grey Backwall 3' High Grey Sidewall 1 - One line ID sign 10' X 10' Blue Important Dates Be sure to check all order forms for additional deadlines Discount Deadline Date Monday, September 28 GES orders must be received with payment by this date. Installation Sunday, October 18 8:00 AM - 5:00 PM Reference Target Floorplan of Dates & Times Monday, October 19 8:00 AM - 5:00 PM Reference Target Floorplan of Dates & Times Tuesday, October 20 8:00 AM - 6:00 PM Reference Target Floorplan of Dates & Times Please take notice - this event moves in on overtime, all applicable surcharges will apply Show Hours Wednesday, October 21 9:00 AM - 5:00 PM Thursday, October 22 9:00 AM - 5:00 PM Friday, October 23 9:00 AM - 1:00 PM Dismantle Friday, October 23 1:00 PM - 8:00 PM Saturday, October 24 8:00 AM - 5:00 PM Sunday, October 25 8:00 AM - 12:00 PM Please take notice - this event moves out on overtime, all applicable surcharges will apply. Empty Container Return Friday, October 23 2:00 PM Start time for Empty Container Return. Carrier Check-in Post-Show Sunday, October 25 10:00 AM Carriers post-show must be checked-in by this time. Facility Clear Sunday, October 25 12:00 PM All exhibitor materials must be removed. R B Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
8 Show Information Page 2 of 2 G-1 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. Shipping Addresses Use Provided Shipping Labels in this Exhibitor Services Manual to Expedite Handling Consign all domestic shipments c/o GES. Please do not consign international shipments c/o GES. Contact our international division at: [email protected]. GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight. Advance Shipments to Warehouse: c/o GES INTERCLEAN NORTH AMERICA (Your Company Name & Booth Number) 7000 Lindell Road Las Vegas, NV USA Direct Shipments to Exhibit Site: c/o GES INTERCLEAN NORTH AMERICA (Your Company Name & Booth Number) Las Vegas Convention Center 3150 Paradise Road Las Vegas, NV USA Shipments should arrive on or between: September 15 - October 14, 2015 Hours for receiving are Monday - Friday, 8:00 AM - 4:30 PM Shipments should arrive on: October 18, 2015, 8:00 AM - 2:00 PM October 19, 2015, 8:00 AM - 2:00 PM October 20, 2015, 8:00 AM - 2:00 PM Reference Targeted Floorplan for Dates & Times. Marshaling Yard Site Address: c/o GES INTERCLEAN NORTH AMERICA (Your Company Name & Booth Number) 2982 West Post Road Las Vegas, NV USA R B Order Directly Online:
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10 Trade Show Tips G-10 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 As your tradeshow partner, our goal is to provide you with hassle-free service so you can get on with your show. Even if you use an Exhibitor Appointed Contractor, you should have a basic working knowledge of the Exhibitor Services Manual contents and information. By following the information below, you will enjoy a smooth trade show experience. Ordering Trade Show Services Please include your complete customer information on each order form including address with zip code, phone and fax numbers, addresses, company, and contact name and most importantly, booth number. If you have multiple booth locations, please complete separate order forms for each location (booth, meeting room, etc.). Please ensure that the credit card information is complete and correct including the expiration date. When ordering carpet, draped tables or counters remember to select the colors you desire. Please make sure that the size of the carpet you order is appropriate for your booth space (e.g.; do not order a 10' x 20' carpet for a 10' X 10' booth). Keep the total square footage of your booth space in mind when you order your decorating items. Don't order more than will comfortably fit in your booth and still allow you to do business. Inbound - Move In Confirm your furnishings orders with the GES National Servicenter You should receive a confirmation of your order within 3-5 days of placement. Confirm target dates with GES and communicate them to your carrier. Keep the phone number of your carrier with you, including weekend contact and tracking numbers. Have your hotel information available, including phone number, address etc. After emptying crates, place empty labels on all sides of your crates and cases. Remember to remove old empty labels. Additionally, empty labels are sometimes color coded, so make sure you get the correct color and be sure your booth number is on each label. Showsite Put together a trade show survival kit to include in your freight or carry with you, including: Small Tool Kit Stapler, Scissors, Tape Pens & Markers for labels First Aid Kit Bottled Water Work Zone Customer acknowledges that the show site and surrounding areas are active work zones. Customer, its agents, employees and representatives are present at their own risk. Outbound - Move Out Keep in mind, the return of empty containers varies depending on the size of the show, so coordinate your outbound flight to accommodate this. GES does not provide security at show site. It is the Customer's responsibility to stay with their property. GES is not responsible for loss or damage to property left in the Customer's booth at any time for any reason Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
11 Exhibitor Information Guide ISSA/INTERCLEAN North America 2015 will be held at the Las Vegas Convention Center in Las Vegas, NV. Exhibits are located in the Central Halls. Busses will drop off at the Central Hall entrance. Taxis will drop off at the North Hall entrance. All educational sessions, and speaker presentations will take place at the convention center. ACCESS FOR EXHIBITORS, MANUFACTURER REPS, EXHIBITOR APPOINTED CONTRACTORS (EAC) Please use the main exhibit entrance, marked as Central 1, during set-up days for both entering and exiting the exhibit hall. The same will apply for move-out. Exhibitors will be allowed access to the exhibit hall at 7:30 a.m. during show days. Manufacturer Representatives will be allowed access the same time as exhibitors, provided they have registered in advance and have their badge credentials. If they did not advance register, they cannot register on-site until Monday, October 19 th at 7:30 a.m. If your Manufacturer Representatives are assisting you in your booth during the set-up schedule, please remind them of this policy. AGE RESTRICTION No one under 12 years of age will be allowed on the exhibit floor under any circumstances during show days. AIRLINE/CAR RENTAL RESERVATIONS Special airfare discounts are available through the official airline and car rental carriers. Complete details can be found at AMERICANS WITH DISABILITIES ACT Exhibitors are advised of their obligations related to the Americans with Disabilities Act (ADA) which requires that the Exhibitor s display must be accessible to persons with disabilities, and the Exhibitor agrees that it is solely responsible for assuring that its display complies with the ADA. The Exhibitor hereby warrants that it will provide auxiliary aids and services to individuals with disabilities suitable for effective communications between all parties in accordance with the requirements of the ADA, so that the Exhibitor s display will be accessible, as defined in the ADA, to persons with disabilities. The Exhibitor further warrants that where the provision of such auxiliary aids would fundamentally alter the nature of the goods and/or services provided by the Exhibitor, the Exhibitor will notify ISSA of that fact at least two weeks in advance of the show and of the alternative measures it intends to take to assure compliance with the ADA during the period of the show. The Exhibitor agrees to indemnify and hold ISSA harmless for any claims arising out of or in connection with the Exhibitors display s failure to comply with the ADA. BADGE COLOR-CODING Badge holders will be color-coded as follows: Distributors / Wholesalers Building Service Contractors In-House Service Providers Associate / Publisher / Non-Exhibiting Manufacturers Manufacturer Reps. Exhibitor Green White Yellow Purple Red Red BOOTH DÉCOR/AISLE CARPETING The back wall and sidewall drapery will be blue. The aisles will be carpeted in blue. 11
12 BUSINESS CENTER The Business Center is operated by FedEx, offering a full range of services located in the Grand Concourse. They are open Monday-Friday from 8:00a.m. - 6:00p.m. CRATE REMOVAL, STORAGE AND RETURN Empty crates will be removed to storage and returned to your booth at the end of the show. Every empty crate should be marked or labeled with the booth number. EMPTY STORAGE labels will be provided and can be obtained from the GES Servicenter. Please make sure to use these labels so that your crates are ready for removal and storage. Do not store merchandise in crates or cartons marked for empty storage. DISMANTLING ISSA/INTERCLEAN North America 2015 rules prohibit early dismantling of your display. Any Exhibitor who dismantles their exhibit prior to 1:00 p.m. on Friday, October 23 rd, may be suspended from exhibiting at ISSA tradeshows for at least one year. A Dismantling Bulletin will be distributed to all exhibitors at show site. Note: An outbound Bill of Lading must be completed and turned into the GES freight desk. DISPLAY LIGHTING All special lighting effects will need to meet the fire code and be approved by ISSA. Please let your sales rep know if you plan to have any special lighting effects to ensure there are no unexpected obstacles onsite in Orlando. ISSA CONVENTION SEMINARS - Log onto for a complete conference schedule. Exhibiting companies and all their full-time employees receive a free educational conference registration (valued at $99 per person) as long as the ISSA Convention Seminars option is selected when registering. ELECTRICAL SERVICE Electrical power for lights and displays will be turned on one hour prior to show opening and off at show closing, unless special service has been arranged for in advance by the individual exhibitor. EXHIBIT CONSTRUCTION GUIDELINES & FACILITY POLICIES Please reference the ISSA/INTERCLEAN Booth Construction Guidelines for all construction guidelines, and facility policies. EXHIBITOR APPOINTED CONTRACTOR (EAC) Procedures for using an exhibitor appointed contractor (a contractor other than GES) can be found in the Exhibitor Appointed Contractors (EAC) section. Exhibitors are required to request permission at least 30 days prior to the show opening. Please use the EAC Work Authorization Form to request the use of an Exhibitor Appointed Contractor. Exhibitors may not appoint contractors for such services as drayage (freight handling), electrical, plumbing, telephone, booth security, booth cleaning and food services. Approved EAC s will be required to pick-up their wristbands to access the show floor. No one will be allowed on the exhibit floor without proper identification NOTE: Any EAC company must have a Clark County Business License to work at the convention center. Failure to comply will result in not allowing your EAC on the show floor. The same policy applies to supervisory personnel overseeing the installation. The Las Vegas Convention Center implements the ESCA Worker Identification System. All EACs are required to wear their ESCA badge. 12
13 EXHIBITOR MEETINGS/HOSPITALITY Exhibitors should be reminded that meetings cannot be held within your exhibit booth during non-trade show hours. Exhibitors are encouraged to minimize activities during the educational portion of the tradeshow, and to avoid meetings that would preclude Manufacturer Representatives or Distributors from attending ISSA Convention Seminars on Tuesday, October 21 st. Exhibitors may arrange a business meeting or plan a food function at one of the official ISSA Hotels during the non-show hours. A list of the hotel contacts can be found in the Meetings/Hospitality section. Details for reserving a meeting room and/or catering arrangements at the Las Vegas Convention Center can be found in this section as well. EXHIBITOR SERVICES The GES Servicenter and other official contractors have service desks set up for your convenience. You can find these service desks located downstairs (between C1 & C3) in the tunnel. FIRE (NO FREIGHT) AISLES No Freight (fire) aisles have been designated, which will allow GES to move freight in and out quickly. These aisles must not be used for any other purpose. Do not place any crates, merchandise or trash in these designated aisles. We appreciate your cooperation. FIRE REGULATIONS The Las Vegas Convention Center has specific fire and safety regulations/restrictions and permit requirements regarding display material within the exhibit hall. Please see the GES/LVCC Services and Insurance, Liability, & Security sections for complete information. FIRST AID / EMERGENCY First aid is located next to security by freight door #11. It will be staffed for the duration of the show, including move-in and move-out. In the event of a medical emergency while on-site at the Las Vegas Convention Center, any house phone can be used to report an emergency. The phone will automatically ring into the building s Security/Emergency Office. Please do not call 911 as this will only delay the emergency response. If dialing from a personal phone, call FLOOR MANAGERS The ISSA Floor Managers will be on the floor during set-up, show days, and dismantling to assist exhibitors in any way possible. If you encounter any problems, please call it to the attention of one of the floor managers. Your floor managers are Frank Glynn, Terry Duffy, Jim Adlesick, and Kevin O Hagan FOOD & BEVERAGE SERVICE Aramark is the exclusive caterer at the Las Vegas Convention Center. Aramark has created menus especially designed to accommodate the exhibit floor. Food and beverage services in your booth heighten your company s visibility, help to attract more potential buyers and increase trade show sales. Exhibitors may serve food and alcoholic beverages from their booth. Full details can be found in the Meetings/Hospitality section. Note: If you intend to serve logo bottled water, please be reminded there will be a corkage fee. You may want to consider purchasing this from Aramark. HAND CARRIED ITEMS Exhibitors may carry in small packages, including pop-up booths, provided they can be hand carried. Four-wheel dollies are not permitted. Access will be allowed through the C1 hall entrance. Exhibitors will not be permitted to unload private cars at the building entrance. You will be required to unload at the docks and items are subject to the material handling charge. HANGING SIGNS/BANNERS All Split-Island/Peninsula and Island exhibits of 1200 sq. ft. or larger will be permitted up to a maximum height of 30 ft. Smaller Island, Split-Island and Peninsula exhibits will be permitted up to a height of 22 ft. Please refer to the ISSA Exhibit Construction Guidelines for details. Please carefully review the GES policies for hanging signs/graphics/truss. You must order Labor prior to September 28 th. Hanging signs/truss must be received in advance at the GES warehouse no later than September 28 th. 13
14 HOTEL RESERVATIONS Book now through ISSA s provider, onpeak, to receive discounted hotel rates and a complimentary shuttle pass ($30 value). If you book outside of the Official ISSA/INTERCLEAN Hotel Block, you will be required to purchase a bus pass to ride the busses to and from the convention center. Passes can be purchased on-site at registration, or via your registration dashboard. Pass does not include service to/from the Westgate Hotel & Casino (formerly The LVH), due to their proximity to the convention center. When exhibitors book with onpeak, they will earn one additional priority point which counts towards your total points for the 2016 booth drawing. Reservations must be made by August 14 th to count. HOUSEKEEPING Janitorial services will be provided in the aisles and corridors during and after show hours. It is the responsibility of the exhibitor to arrange for cleaning services within their booth. Trash cans will be emptied and waste material removed when placed in the aisles after the show closes each day. The cleaning order form, for in-booth services, can be found in the Labor section. INFORMATION CENTER An Information Center will be located in the Grand Lobby near the Registration area. INTERNET/NETWORKING SERVICE Cox Communications is the official vendor at the Las Vegas Convention Center for internet and networking services. If you require these services, please refer to the order forms located in the Official ISSA Vendors section. INTERPRETING SERVICES In the event you need a translator, arrangements can be made through our service provider, Judy Venn & Associates (JVA). For additional information, please refer to the Official ISSA Vendors section. LABOR Please review the union guidelines for the installation and dismantling of your booth. Detailed information can be found in the Labor section. Please abide by the labor regulations. Order the services you will need pre-show and save money! LEAD MANAGEMENT EQUIPMENT (CompuLEAD) All registrants will receive a badge, which contains information gathered at time of registration. Please reserve your lead retrieval equipment through Compusystems by signing in to your Exhibitor Dashboard ( Early bird pricing ends September 7 th. If your order is received after September 21 st, equipment will be limited and offered on a first-come basis. Equipment can be picked up beginning on Monday, October 19 th. If you are requesting your equipment to be delivered and picked up from your booth, associated fees apply. NOTE: Please be certain to order electrical power in advance for specific lead management equipment (CompuLEAD desktop). There are other options for equipment that do not require power. Details can be found in the ISSA Official Vendors section. All lead management equipment can be rented with an associated fee. Through the BuyerConnect post-show promotional services, exhibitors will receive a list of all the attendees who swipe their badge while visiting their booth. Attendees can also receive a listing of all the exhibitors booths they visited. 14
15 LIABILITY AND INSURANCE Exhibitors are advised to see that their regular company insurance includes coverage outside of company premises and that they have their own theft, public liability and property damage insurance. ISSA and all organizations and individuals who are employed by or associated with it in connection with the show will not be responsible for injury and damage that may occur to an exhibitor or his/her employees or agents, nor to the safety of any exhibit or other property against theft, fire, accident, or any other destructive causes. Please review the Exhibitor Insurance & Liability responsibilities, which can be found in the Insurance/Liability/Security section. MEETING ROOMS An exhibitor is able to reserve a meeting room at the convention center to hold sales meetings or for hospitality purposes during non-show hours. There are also additional options for meeting space at our ISSA/INTERCLEAN Official hotels, as well as on the trade show floor, and in the ISSA Meeting Hub. Please refer to the appropriate forms that can be found in the Meetings/Hospitality section. MOBILITY SERVICES For wheelchair/electric or scooter rental call Visit Scootaround Mobility Solutions ( for further information or online reservations. Wheelchairs/scooters can be picked up at Fed Ex. MERCHANDISE REMOVAL If you wish to hand carry an item out of the building (including move-out), you must obtain a MERCHANDISE REMOVAL PASS from a Floor Manager. An Exhibitor badge is required to obtain these passes. Guards are instructed to stop anyone carrying out equipment without a pass. This is for the Exhibitor s protection. OVERNIGHT SECURITY AREA ISSA will provide an Overnight Security Area for use in storing valuable goods and merchandise. We strongly suggest that you store valuable merchandise or portable equipment, such as plasma screens, cameras, computers, etc., during non-show hours. There is no charge for this service. However, if your merchandise is handled by the General Contractor, material handling charges will apply. PARKING The daily fee is $10 with in and out privileges. If you are leaving the convention center and will return in the same day, you can get your ticket stamped for re-entry PHOTOGRAPHY ON SHOW FLOOR Video or still photography of an exhibitor s booth is not allowed. Exceptions are the Press, the Official Photographer and ISSA s Video Crew, or as approved by show management. If an Exhibitor wishes to videotape or photograph their own booth, they may do so by obtaining a Camera Pass from the ISSA Show Office in Room N220. REGISTRATION The Exhibitor Registration desk and Sales Office are located in the Grand Lobby. All exhibitors are required to register and pay the appropriate registration fees.* On-site registration for exhibitors will be open Monday, October 19 th, at 7:30 a.m. Exhibitors need to wear an Exhibitor s badge to gain access to the show floor. This includes move-in and move-out. *Register by September 18 th to receive one free trade show badge for every 100 sq. ft. reserved. Badge fees will apply after this date. SAMPLES / GIVEAWAY ITEMS Do not leave samples or giveaway items visible in your booth overnight. Secure them out of sight. You may use the free Overnight Security Area for this purpose. 15
16 SECURITY ISSA will provide security on the exhibit floor on a 24-hour basis during the entire period of the show (including installation and dismantling). Every reasonable effort will be made to prevent losses. The final responsibility, however, lies with the exhibitor. If you have items in your display that are vulnerable to theft, take advantage of the Overnight Storage Area. SIGNING BILLS FOR SERVICE The person in charge of your exhibit should carefully inspect and personally sign all work order forms. If you disagree with a bill presented for your signature, question it immediately. If you cannot come to a satisfactory understanding with the contractor, see the Floor Manager - do not put it off! Settle all bills before the close of the show. It is difficult to settle differences after the show has closed and you are back in your office! STANDARD BOOTH EQUIPMENT Included in the cost of your exhibit space is Standard Booth Equipment consisting of an 8 back drape and 3 side dividers. Also, included is a 7 x 44 identification sign. IMPORTANT: Please use the order form if you will require the standard booth equipment. You must also order your sign in advance as well. There will be a charge for orders placed after October 13 th. SUPPLY STORAGE If you do not have room in your booth to store all materials and supplies throughout the show, you can arrange through GES to have your necessary supplies stored and delivered to your booth before opening hours each day. Please remember, no deliveries are permitted for any reason after the show hours begin. Please note freight handling charges will apply. TRANSPORTATION ISSA will provide shuttle bus service from all official ISSA hotels to and from the Orange County Convention Center, except for The Westgate Hotel & Casino (formerly The LVH), due to proximity to the convention center. Service will operate beginning Tuesday, October 21 st, through the close of the show on Friday, October 23 rd. A schedule will be posted in all official hotel lobbies. If you booked your hotel reservations through the ISSA housing provider, onpeak, you will receive a complimentary bus pass (designated on your official show badge). Passes will not be required on the inbound to the LVCC on Tuesday and Wednesday mornings, If you book your hotel reservations with any other company than onpeak, you will need to purchase your bus pass ($30). Passes can be purchased on-site in Las Vegas or via your Exhibitor Dashboard on ISSA s registration site. Private Bus Service: If arranging private transportation (limos/buses), you will need to schedule your pickup/drop off with the ISSA/INTERCLEAN official transportation provider (CMAC). UTILITIES Electrical and plumbing services must be ordered through GES and telephone/internetnetwork services through Cox Communications. 16
17 EXHIBITOR SERVICE MANUAL October Las Vegas, NV Las Vegas Convention Center Las Vegas Convention Center Ordered? Form Deadline Date MANDATORY: Booth layout (must be approved by ISSA first) September 2nd MANDATORY: Contractor Requirement Form (EAC) September 18th Food Sampling Form September 28th GES Services Ordered? Form Deadline Date EAC: Notice of Intent to use an EAC September 18th MANDATORY: Payment & Credit Card Charge Authorization September 28th MANDATORY: 3rd Party Billing Request September 28th MANDATORY: Key Information/ Supervised Labor Checklist September 28th MANDATORY: Freight Service Questionnaire September 28th MANDATORY: Utilities: Electrical Booth Layout September 28th MANDATORY: Utilities: Plumbing Booth Layout September 28th Booth Display: Booth Layout (must be approved by ISSA first) September 28th Booth Display: Carpet September 28th Booth Display: Exhibit Standard System Order Form September 28th Booth Display: Furniture & Accessories September 28th Booth Display: Graphics & Signage September 28th Booth Display: Truss Lighting Package Order Form September 28th Booth Display: Truss Order Form September 28th Booth Display: Vehicle Placement Order Form September 28th Labor: Cartload Service September 28th Labor: Cleaning September 28th Labor: Electrical September 28th Labor: Hanging Sign September 28th Labor: In-Booth Fork Lift September 28th Labor: Installation & Dismantling September 28th Labor: Plumbing September 28th Labor: Stagehand September 28th Labor: Skid Accessible Storage September 28th Utilities: Electrical Rental-Floor Service September 28th Utilities: Electrical Rental-Overhead Service September 28th Utilities: Plumbing, Air, Water & Gas September 28th Shipping: Pre-Printed Outbound Material Handling September 28th Shipping: Transportation Plus Material Handling September 28th 17
18 EXHIBITOR SERVICE MANUAL October Las Vegas, NV Las Vegas Convention Center ISSA Services Ordered? Form Deadline Date ISSA Innovation Award Program Entry June 15th Convention Center Meeting Room Request August 1st 2016 Booth Drawing Deposit Due August 14th 2016 Booth Drawing Schedule Available Online August 19th 2016 Booth Drawing Begins August 24th ISSA Booth Approval September 1st Group Housing Block Room Assignment September 1st Exhibit Policies for Distributors & Wholesalers September 15th Motorized Vehicle Notification Form September 15th EAC Work Authorization Form September 15th Hotel Reservation Deadline September 18th Complimentary Badge Registration September 18th Booth Diagram Approval September 28th ISSA Meeting Hub Request October 1st ISSA Official Vendor Services Ordered? Form Deadline Date Lead Retrieval (CompuSystems) September 21st Temporary Personnel/Hostess (Judy Venn) September 28th Booth Security (SOA) September 28th Photography (Oscar-Einzig) September 28th Floral/Plants (Floral Exhibits, Ltd.) October 1st Computer Rental (PRG) October 7th Booth Catering (Aramark) October 13th Audio/Visual (PRG) October 22nd International Exhibitor Services Ordered? Form Deadline Date International Booth Package (GES) September 28th Ocean Freight (Rogers Worldwide) October 6th Air Freight (Rogers Worldwide) October 13th 18
19 EXHIBITOR SERVICE MANUAL October 20-23(Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center SCHEDULE OVERVIEW Las Vegas Convention Center Central Hall October 2015 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Advance Shipment Deadline (begins 9/16/15) *Exhibitor move in: 8:00a.m.- 5:00p.m Direct Shipment Begins 19 *Exhibitor move in: 8:00a.m.- 5:00p.m. Exhibitor Registration 7:30a.m.- 5:00p.m. 20 *Exhibitor move in: P: P00a.m.- P8:00a.m.- 6:00p. 0.m Exhibitor Registration 7:30a.m.- 5:00p.m 21 Exhibit Hours: 9:00am-5:00pm o Early access: 7:30 a.m. Exhibitor Registration: 7:30a.m.- 5:00p.m. 22 Exhibit Hours: 9:00am-5:00pm Early access: 7:30 a.m. Exhibitor Registration: 7:30 a.m.- 5:00p.m. 23 Exhibit Hours: 9:00am-1:00pm Early access: 7:30 a.m. Exhibitor Registration: 7:30a.m.- 1:00p.m. 24 **Exhibitor Move out: 8:00a.m.- 5:00p.m. 25 **Exhibitor Move Out: 8:00a.m.- 12:00p.m. **Move Out: 1:01pm-8:00pm *MOVE-IN: Please refer to the Target Floor Plan for unloading and set-up times. Please note: Shipments received before or after the Advance Shipment Window will incur an additional cost. **MOVE-OUT: ALL Exhibitor materials must be removed by 12:00 p.m. on Sunday, October 25 th. Bills of Lading must be turned in and carriers must be checked in by 10:00 a.m
20 The ISSA Foundation is once again partnering with St. Jude s Ranch for Children this year and we encourage you to contribute your exhibit products at the conclusion of the show, and benefit from our free donation management services. Your company may qualify for a tax deduction of up to twice the cost, and you ll eliminate the cumbersome and expensive task of repacking and reshipping display merchandise. 1. Prior to the show, please complete this form and fax or it to Veronica Huening, St. Jude s Ranch for Children, Fax , [email protected] by Friday, October 9, During the show, a St. Jude s Ranch representatives will visit your booth to coordinate collection of your donated items. 3. At the show s close, St. Jude s Ranch representatives will collect your donations. 4. Following the show, St. Jude s Ranch will send tax documentation to your company. Tradeshow Pre-Show Donation Form My company will donate products at the close of ISSA/INTERCLEAN Our booth number is. Market value of donation is. I m not sure if we will donate products at the close of the show. Please stop by our booth number. My company will most likely contribute (check all that apply): Carpet/upholstery cleaning chemicals and equipment Cleaning solutions Cleaning tools and equipment Disposables Floor maintenance chemicals and equipment Food service supplies Furniture Janitorial supplies Maintenance chemicals and dispensing systems Paper products and supplies Plastic products and supplies Power cleaning chemicals and equipment Restroom equipment and supplies Specialty products, equipment and services Other: Company Contact Address Phone Fax City, State/Province, Zip/Postal Code Veronica Huening, St. Jude s Ranch, 100 St. Jude s Street, Boulder City, NV [email protected] or O; M 20
21 Dear Valued Exhibitor, As you may know, each year ISSA partners with onpeak to be the official housing partner of ISSA/INTERCLEAN 2015 and secures blocks of rooms at favorable hotels in our host city. This helps to ensure everyone has a place to stay and allows us to negotiate favorable rates for all our participants. As you begin to think about your 2015 Las Vegas travel plans, we would like to ask that you make your hotel reservations within our secured blocks and book only through onpeak. Housing is a key component in ensuring the success of our events and your reservations are a part of that. The more we are able to fill our room blocks, the more opportunity our association has to negotiate better concessions, such as lower room rates and complimentary amenities like free Wi-Fi. In addition to the support of our association, booking through onpeak allows you conveniences and flexibilities you won t find on other travel sites such as: Low rates. We have negotiated the lowest available rates (even below the rack rate). Hotel extras. Some of our hotels offer complimentary extras like free Internet access. Easy booking. Book with ease online for yourself or your group. Booking for 1 is as easy as booking for 50+. Flexible terms. We know plans change so that s why there are no change/cancellation fees and no full pre-payment required at the time of booking. Complimentary Shuttle Pass. Receive complimentary shuttle bus service between ISSA/INTERCLEAN hotels and the Las Vegas Convention Center a $30 value! To get started, visit onpeak.co/issa/hotelservices to complete the quick and easy booking process, and you ll be all set. You may also contact onpeak directly via at [email protected]. We sincerely appreciate your support for ISSA/INTERCLEAN 2015, and thank you for securing your hotel accommodations through onpeak. Sincerely, Kim Althoff Director of Conventions & Meetings 21
22 2015 BOOTH CONSTRUCTION GUIDELINES Las Vegas Convention Center Central Hall Las Vegas, NV October 20-23, 2015 Organized by: In association with: Recognized by: 22 issa.com/2015
23 CONTENTS TERMS & CONDITIONS... 2 LINEAR (STANDARD)/CORNER BOOTH... 5 PENINSULA BOOTH... 6 ISLAND/SPLIT ISLAND BOOTH... 7 PERIMETER BOOTH... 8 CANOPIES & CEILINGS... 9 CROSS-AISLE BOOTH SOUND TOWERS VEHICLES DEMONSTRATIONS
24 TERMS & CONDITIONS The following Terms and Conditions are part of the Contract between the Exhibitor and ISSA. Failure to comply therewith shall subject Exhibitor to the sanctions and penalties set forth. 1. GENERAL PURPOSE AND SCOPE OF EXHIBITION The purpose of ISSA/INTERCLEAN (hereinafter Exhibition ) is to promote business opportunities for products and services of interest to the general association membership. Firms may exhibit subject to the following criteria: The Exhibitor must own the exclusive rights to any and all products and brands that will be exhibited, or be the sole representative of such products for the United States. Firms rendering services to the cleaning industry may exhibit such services, subject to all other limitations and criteria regarding the Exhibition. Products and services exhibited must be consistent with the purpose of the Exhibition. Manufacturer Representatives (as defined in the ISSA Bylaws) are not eligible to exhibit. Branch members may exhibit but are subject to additional fees. ISSA reserves the right to allow firms to exhibit, on a case-by-case basis, subject to the sole discretion of ISSA and without prejudice toward competition. Denial of the right to exhibit may be based on previous violations of ISSA policies and past performance at ISSA events. 2. REGISTRATION OF EXHIBITOR PERSONNEL Only a firm s full-time employees and those individuals who are approved non-employees as per these Contract rules and regulations (i.e.: individuals representing advertising agencies, marketing consultants) may be registered as Exhibitor Personnel. Possible penalties include: confiscation of badges(s), removal from the trade show floor, and forfeiture of registration fees. In addition, penalties for a first violation may also include a $500 fine, suspension of membership, and suspension of show participation of one year. Penalties for a second violation may include a $1,000 fine, suspension of membership and suspension of show participation for at least two years. All penalties are to be determined and levied at the sole discretion of ISSA. 3. EXHIBITOR ENTERTAINMENT/MEETINGS Exhibitor firms and Exhibitor personnel may not open a hospitality suite or schedule a meeting, meal function, or any other event away from the trade show floor during official Exhibition hours. Potential penalties include all penalties listed in section EXHIBITOR INTELLECTUAL PROPERTY No Exhibitor may display any product or display or distribute any advertisements for a product that infringes upon the trademark, copyright or patent of another company. Exhibitor agrees to defend, at Exhibitor s expense, and to indemnify ISSA for any action brought against ISSA arising out of any dispute concerning Exhibitor s infringement upon the intellectual property of another. 5. APPLICATION Each Exhibitor must submit an application for Exhibit space and all fees due to ISSA consistent with the Terms and Conditions provided herein. Exhibitor understands that submission of a signed Contract application and fees is only an offer to enter into a Contract, which ISSA may accept or reject at its own discretion. ISSA shall indicate acceptance by providing the Exhibitor with written notification of such acceptance, either by fax, or U.S. mail, at which time a binding Contract shall be established. Fees due with submission of an application shall include a non-refundable deposit equal to 33⅓% of the total cost of the desired Exhibit space PLUS the full amount of the administrative fee. Exhibitor must pay the balance of the total cost of the reserved Exhibit space by May 1 of the year in which the Exhibition is to be conducted, or the Exhibit space may be released. For Contract applications submitted after May 1, 2015, full payment for the Exhibit space is required at the time of application. 6. REFUND POLICY/CANCELLATION/SPACE REDUCTIONS/RELOCATION REQUESTS Once an application and fees have been accepted by ISSA and Exhibit space has been assigned, a request for cancellation or reduction of Exhibit space must be made in writing to ISSA and will be considered final. A notification of cancellation or reduction in Exhibit space received by May 1, 2015 will be entitled to a refund of fees submitted minus the 33⅓% non-refundable deposit and the $450 administrative fee for any portion of space originally reserved and subsequently abandoned. Notifications of cancellation or reduction in space received after May 1, 2015 will not be entitled to any refund for the cancelled space. Once space has been confirmed and committed to an Exhibitor, a request to change Exhibit location for any reason may be accepted at the sole discretion of ISSA and is subject to forfeiture of the non-refundable deposit on the original space. 7. SPACE ASSIGNMENT When an Application for Exhibit Space and payment is submitted by the published deadlines, Exhibit space will be assigned and a confirmation will be provided by written notification to the Exhibit Contact noted on application. Exhibitors may reserve space in more than one location in ISSA s leased exhibit space at the sole discretion of ISSA. Initial space assignments will be made during the Booth Selection process. Exhibit Space will be assigned based on seniority and points. SENIORITY: All new and returning member Exhibitors receive +1 Seniority Point each year it exhibits with continual membership. Seniority continues perpetually unless a former Exhibitor does not exhibit for two consecutive years, 24 in which event it permanently forfeits all accumulated seniority. POINTS: An Exhibitor will earn +1 booth point for each 100 square feet reserved for the current year only. These points only apply for the one-year affected. An Exhibitor can earn +1, +2, +3 or +4 sponsorship points (Bronze, Silver, Gold, or Platinum) which will be credited toward the following year s booth drawing. In the event of mergers and acquisitions, seniority and points are not cumulative but the highest seniority and points of the merging firms will apply. ISSA reserves the right to delete all seniority and points and deny admission of employees of a specific firm at the sole discretion of ISSA in the event that a firm, or employee of the firm, either: a) publicly makes statements that defame ISSA or ISSA/INTERCLEAN, or b) violates ISSA/INTERCLEAN policies, specifically in regard to registration of individuals, conduct of an unapproved event off the show floor, or conduct of an event that is considered in conflict with ISSA/INTERCLEAN. ISSA reserves the right to rearrange the floor plan and/or relocate any Exhibit if deemed advisable in the best interests of the Exhibition at the sole discretion of ISSA. 8. SUBLEASING SPACE Exhibitors may not assign, sublet, or apportion the whole or any part of space assigned, or permit any other party to exhibit therein, or distribute any other party s advertising materials, or permit use of such space for the purpose of promoting any business other than that of the Exhibitor assigned to the space. 9. DISPLAY METHODS Common areas of the Exhibit hall, such as corridors, aisles, restaurants, or lounges may not be used for exhibiting goods or services, distributing literature, or making announcements. All demonstrations, sales activities, and distribution of circulars and promotional materials must be confined to the limits of the Exhibitor s Exhibit space. Methods of display that, in the judgment of ISSA, are not designed to achieve the purpose of the Exhibition, will not be permitted. ISSA reserves the right to forbid and enjoin the admission or conduct of persons, and the distribution of printed or other material that, in the judgment of ISSA, are inconsistent with the purpose of the Exhibition. Audio/visual, sound effects, lighting, music, entertainment, and other such activities are permitted provided the sound intensity, lighting or other actions do not interfere with the neighboring Exhibitors or their patrons ability to conduct business or are otherwise judged by ISSA to be disruptive of the Exhibition. All such effects are subject to approvals or restrictions of the Exhibit Facility and ISSA. 10. FOOD AND BEVERAGE Exhibitor may serve food and beverages, including alcoholic beverages, at its Exhibit space during Exhibit hours only if it has written authorization from ISSA and a written agreement with the official caterer of the Exhibit Facility. Exhibitors serving alcoholic beverages at their Exhibit space must provide ISSA with proof of insurance (consistent with paragraph 20, including host liquor liability coverage, naming ISSA as an additional insured). Exhibitor and its employees and agents shall not serve alcoholic beverages to anyone less than 21 years of age or to anyone regardless of age who is obviously intoxicated. Exhibitor agrees to indemnify and hold ISSA harmless with respect to any and all claims, losses, damages, liabilities, judgments, or settlements, including reasonable attorneys fees, costs and other expenses incurred by ISSA on account of any alcohol served at Exhibitor s Exhibit space. 11. BOOTH ATTENDANTS Each Exhibitor shall provide at least one booth attendant during Exhibit hours. Failure to comply with this provision shall subject the Exhibitor to the sanctions and penalties as set forth in Paragraph 26 All booth attendants must be bona fide employees of the Exhibitor, or the Exhibitor s Manufacturer Representative. In addition, Exhibitor may hire models to work in the Exhibit space. The attire of models employed by the Exhibitor and other booth personnel shall not exceed the boundaries of good taste as judged by ISSA in the exercise of its sole discretion. Subject to these rules and regulations, no Exhibitor personnel shall be in the booth of another Exhibitor without such Exhibitor s permission. 12. EXHIBITION SCHEDULE/INSTALLATION/ DISMANTLING Exhibitor shall adhere to the Exhibition schedule and shall strictly observe the opening and closing hours each day of the Exhibition as set forth in the Exhibition schedule. The Exhibition schedule, set up and dismantling schedule will be published and provided to each Exhibitor in the Exhibitor Service Manual. Exact move-in date will be reflected on the Targeted Floor Plan, provided by the official contractor. No Exhibit shall be packed, removed or dismantled prior to the closing of the Exhibition. Any Exhibitor packing, removing or dismantling the Exhibit or leaving the booth unattended prior to the official closing of the Exhibition may be suspended from exhibiting at ISSA trade shows for at least one year, and/or may be subject to the penalties set forth in Paragraph DISPLAY MATERIALS Booth decorative materials, including carpeting, must be of flame-retardant material or treated with an approved flame-retardant solution. Fabrics must pass the NFPA-701 code, and all other construction and decoration materials must pass the NFPA-703, chapter 2 code. Exhibit booth construction shall meet the requirements of 2003 NFPA 101, No combustible materials, merchandise, or signs shall be attached to, hung from, or draped over flame retardant sides or rear divider draperies, or attached to table skirting facing the aisles, unless flame-retardant. All flame-retardant material must be evidenced by a certificate of flame-retardant treatment by the manufacturer or 2
25 a sample will be required for field testing. If no certificate or acceptable test sample is available, the material must not be used. Electrical wiring and equipment must comply with Federal, State, and Municipal fire codes and regulations. If inspection indicates that any Exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazard, the right is reserved to cancel all or such part of the Exhibit as may be irregular. All packing containers, wrapping, and waste paper must be removed from the Exhibit hall floor, and no storage shall be permitted under the tables or behind displays. Decorations, signs, banners, flags, streamers, or other articles may not be taped, nailed, tacked, stapled, or otherwise fastened to walls, floors, escalators, ceilings, columns, partitions, or trim of the exterior or interior walls of the Exhibit hall. Exhibitor shall not apply paint, lacquer, adhesive, or any other coating to Exhibit hall floors, walls, columns, or to the standard booth equipment. Exhibitor shall not injure, mar, or otherwise deface any part of the Exhibit hall, nor shall Exhibitor make any alterations or improvements to the Exhibition space. Adhesive-backed decals and stickers or labels may not be distributed in the Exhibit Facility. Glitter is not permitted in carpeted areas. Helium balloons or any other helium-filled objects may not be distributed in the building. Remote controlled blimps are not permitted in the building. Static helium balloon displays may be permitted with advance approval from the Exhibit Facility. Mylar balloons are prohibited. Aerosol cans or other containers, which are labeled with flammable or combustible ingredients, are not permitted in the Exhibit hall unless they are empty cans. A supply for demonstration purposes may be allowed, if approved in advance by the Exhibit Facility. 14. EXHIBIT DESIGN CONSTRUCTIONS Exhibit displays shall be limited to 8 3 (2.5m) in height for a standard in-line booth. For in-line booths on the perimeter, the back wall will be permitted to a height of 22 feet. An Island Exhibit of 1,200 square feet or larger will be permitted up to a maximum height of 30 feet. Smaller Island, Split-Island and Peninsula Exhibits of 1,199 square feet or less will be permitted up to a height of 22 feet. When a booth design exceeds 12 feet in height, the Exhibitor is to provide ISSA with a scaled drawing indicating all dimensions, both concept and construction, for approval by ISSA and/or the Exhibit Facility by no later than 60 days prior to the event. An Island or Split-Island Exhibit can be arranged based on the cubic content concept, which allows utilization of the total contracted Exhibit space. Peninsula booths, next to in-line linear booths, must adhere to the same reasonable sight guidelines from the aise, as linear in-line booths. Common walls above 8 feet will need to remain graphic free on any side facing an aisle, or neighboring booths, and must have a clean, finished look from all viewing points. The Exhibitor should take caution in selecting the booth space. Exhibits having enclosed ceilings or double-deckers must comply with fire and safety regulations of the Exhibit Facility. Contact ISSA for complete information prior to the design or construction of your booth. Cross-Aisle booths must be equivalent in size and requires a minimum of two sets of 4 or more Standard In-Line (10 x 10 ) booths; or two Island booths 20 x 30 or larger and will be charged at 50% of space fees for aisle space. Exhibits and related structures must be designed and constructed in compliance with the public accommodation provisions of the Americans with Disabilities Act of 1991 (ADA). Please contact ISSA if you require assistance in this regard. 15. HANGING SIGNS Hanging identification signs and/or graphics will be permitted up to the same height level as an Exhibit structure noted above. Signs must be 10 from the back-wall in a Peninsula or Split-Island configuration. Peninsula and split island hanging signs/graphics cannot exceed 50% of the corresponding dimension of the booth. A hanging sign must be reviewed and approved by ISSA and the Exhibit Facility at least 60 days prior to the Exhibition. An architectural stamped drawing may be required. Hanging signs are not permissible with standard in-line booths. 16. CONTRACTORS Exhibitors who wish to use a contractor other than the designated official contractors to set up, service and dismantle their exhibits, may do so provided both the exhibitor and Exhibitor Appointed Contractor comply with the rules and policies. Complete guidelines will be included in the Exhibitor Service Manual that will be provided to each exhibiting company 90 days in advance of the show. Where union labor is used or required, it is the responsibility of the Exhibitor to comply with local rules and regulations. demands, actions, causes of actions, penalties, judgments, and liabilities of every kind and description (including court costs and reasonable attorneys fees) which may arise from or be asserted in connection with: the foregoing undertakings and responsibilities of the Exhibitor, including but not limited to the installation, maintenance, and/or removal of the Exhibitor s Exhibit display; failure to conduct the Exhibition as scheduled; failure to provide Exhibit space; or by any other act of ISSA or the Exhibit Facility except for acts of negligence. Neither ISSA, its service contractors, nor the owners of the Exhibit Facility, their agents, contractors, or employees are liable for injuries to any person or for damage to property owned or controlled by the Exhibitor, which damages or injuries may be claimed to be incident to or arising from or in any way be connected with the Exhibitor s occupation of display space or the acts or omissions of Exhibitor s officers, employees, agents, contractors, licensees, or invitees, except for claims for damages or injuries caused by or resulting from the willful or wanton misconduct of ISSA or the owners of the Exhibit Facility and their respective officers, agents, and employees. The Exhibit Facility, ISSA or the service contractors will not be responsible for the loss of or damage to any property in storage, while in transit to or from the Exhibit building or while in the Exhibit building. All property of the Exhibitor shall be deemed to remain under the Exhibitor s custody and control in storage, in transit to and from and within the confines of the Exhibit hall even though it may at any time be under the temporary control or direction of ISSA or its service contractors. 20. INSURANCE Exhibitor agrees to maintain comprehensive general liability insurance, including contractual liability insurance, against claims for personal and bodily injury, death, or property damage incident to, arising out of or in any way connected with the Exhibitor s participation in the Exhibition, in an amount not less than one million dollars ($1,000,000) per occurrence, three million dollars ($3,000,000) aggregate for personal injury, death, or property damage in any one occurrence and be prepared to furnish a certificate of insurance to the ISSA if requested. Such insurance shall include coverage of the Exhibitor s indemnification obligations under Section 20 of this Agreement and shall name ISSA as an additional insured under such policies. Each Exhibitor is responsible for obtaining its insurance coverage at its own expense, such insurance for its Exhibit and display materials. Such insurance should cover all risks (liability, fire, theft, damage, etc., from place of shipment to Exhibit Facility and return, including the period in which the Exhibit/materials remain in the Exhibition. All policies shall contain an express waiver by the Exhibitor s insurance company of any right to subrogation as to any claims against ISSA, its officers, directors, agents, or employees. In the event Exhibitor opts to serve alcoholic beverages at its Exhibit space, Exhibitor shall also comply with the insurance requirements, including host liquor liability coverage, as set forth in Paragraph SECURITY Each Exhibitor is responsible for safeguarding its goods, materials, and Exhibit at all times. Security service will be provided by ISSA on a 24-hour basis beginning with move-in through move-out. Although reasonable precautions are taken to protect property, neither ISSA nor the guard service is responsible for any loss or damage to property or persons. 22. UNOCCUPIED SPACE Any space not claimed or occupied by noon, the day before the Exhibition opens, and for which no special arrangements have been made with ISSA, may be resold or reassigned by ISSA without any obligation for refund of amount paid. 23. UNFORESEEN RELOCATION In the event that the Exhibition is unable to open at its planned site because of circumstances beyond the control of ISSA, other than for force majeure events as described in paragraph 25 herein, Exhibitor hereby gives ISSA full authority to relocate the site of the Exhibition and, if displays, goods and materials are already on hand at the original site, to move those items to the new site. In such event, ISSA reserves the right to cancel the Exhibition if ISSA cannot so relocate the Exhibition. If ISSA cancels the Exhibition, all amounts paid by Exhibitor shall be refunded less any amount necessary to cover expenses incurred by ISSA in connection with the Exhibition. Exhibitor agrees that ISSA shall not be responsible for damages or losses to the Exhibitor arising from acts performed by ISSA in good faith. 17. MUSIC, PHOTOGRAPHS AND OTHER COPYRIGHTED MATERIAL 24. FORCE MAJEURE The Exhibitor is responsible for obtaining necessary licenses and permits to use music, photographs, or other copyrighted material. The Exhibitor shall remain liable for and shall indemnify and hold the ISSA, their agents, and employees harmless from all loss, cost, claims, causes of action, suits, damages, liability, expenses, and costs, including The Exhibition is subject to acts of God, acts of war, terrorism, government regulation, disaster, fire, strikes, civil disorder, curtailment of transportation facilities preventing or unreasonably delaying attendees and guests from reasonable attorneys fees, arising from or out of any violation or infringement (or claimed violation or infringement) by Exhibitor, Exhibitor s agents, or employees of any patent, copyright or trade secret rights or privileges. appearing at ISSA/INTERCLEAN, or other similar cause beyond the control of ISSA making it inadvisable, illegal, or impossible to hold the Exhibition. This Contract may be terminated without penalty for any one or more of such reasons by written notice from ISSA to the Exhibitor. If the Contract is so terminated by ISSA, all amounts paid by Exhibitor shall be refunded less any amount necessary to cover expenses incurred by ISSA in connection with the 18. SMOKING Exhibition. In compliance with State law, smoking is not permitted in the Exhibit Facility. 25. COMPLIANCE WITH LAWS, REGULATIONS, AND TERMS & CONDITIONS 19. LIABILITY AND INDEMNIFICATION Exhibitor is charged with knowledge of and agrees to act in conformance with all statutes, ordinances, rules, orders, At the conclusion of the Exhibition, the exhibiting firm must surrender space occupied by it in the same condition as regulations and directions which are in force or applicable during the Exhibition, issued, adopted, or enhanced by it was at the time the space was initially occupied. The Exhibitor is responsible for all damage to the Exhibit hall, and the federal or state governments or any department, bureau, or office thereof. Exhibitor understands and accepts for the defense and payment of any and all claims, demands, and suits on account of any alleged injury or death that the Terms and Conditions, display guidelines, and other such rules and regulations are integral and binding to individuals, or damage to property, occurring in the Exhibitor s booth space or elsewhere because of the acts or parts of this Contract, and that ISSA reserves the right to modify such terms and conditions at its sole discretion. omissions of the Exhibitor, its officers, employees, agents, licensees, invitees or contractors. Exhibitor agrees to abide by the policies and rules and regulations of the Exhibit Facility. Exhibitor agrees to indemnify and hold harmless ISSA and the Exhibit Facility from and against any and all claims, 25 3
26 26. VIOLATIONS ISSA shall have the full power and authority to interpret and enforce all rules and regulations. ISSA reserves the right to amend, revise or otherwise modify these rules and regulations at any time in the exercise of its sole discretion. Exhibitor agrees to observe all rules and regulations as promulgated and revised from time to time. Failure to comply with such rules and regulations will result in one or more sanctions imposed at the sole discretion of ISSA including, but not limited to, prohibition, expulsion, and/or removal of any Exhibit and/or Exhibitor, its employees, or booth personnel; closing of an Exhibit or display; forfeiture of all fees of any kind paid in connection with such Exhibit; loss of seniority as set forth in Section 5 hereof; suspension and/or expulsion from future shows; and loss of membership in ISSA. 27. OUTDOOR EXHIBITS All Rules and Regulations approved by Exhibition Management shall be applicable to outdoor exhibits except the part pertaining to height restrictions. Exhibitors using outdoor space may erect temporary shelters for protection from elements. All expenses associated with such shelter are to be borne by the exhibitor. If any exhibitor does erect a temporary structure, it must be totally within the confines of the space so allocated. Mobile, offices, recreational vehicles, or mobile homes are permitted, but cannot be moved from their assigned outdoor space during the Exhibition period or after the installation until the dismantling period. Overhead canopies or simulated ceilings are also permitted. Exhibitors renting or leasing trailers, recreational vehicles, temporary structures or other such structures are prohibited from using the sanitary facilities associated with or a part of the structure or vehicle. 28. BUILDING, MOBILE OFFICES, TENTS Due to regulations set by the Clark County fire Marshal, all exhibitors placing buildings, mobile offices, and/or tents must supply Exhibition Management with a drawing detailing the exact placement of the structure. Exhibitors must adhere to the TG-65 procedures set by the Clark County Fire Department. These regulations will be sent to all outdoor exhibitors. 29. OPERATING EQUIPMENT IN OUTDOOR AREAS Operating Equipment must be confined to the space assigned to the exhibitor. The pavement is an asphalt surface and the recommended load limit from LVCVA is 250 pounds per sqft. Any piece of equipment that is over 250 pounds per sqft. Should be trench plated and the Facilities Department at LVCVA must be notified prior to the installation of the equipment. The equipment cannot break into the surface unless written permission is received from LVCVA and Exhibition Management. Anchoring equipment into the surface of the pavement is permitted; however, approval from LVCVA is required and the area must be restored to its original condition at the expense of the exhibitor at the conclusion of the Exhibition. However, drilling and/or anchoring into the concrete portion of the lot is not permitted by LVCVA. Companies demonstrating their equipment in action are permitted to build up the interior of the exhibit area with sand, gravel, stones, etc. however the material must be enclosed with railroad ties, concrete block walls, etc. to retain the material inside the stand area. Gasoline and diesel engines can be operated outdoors only and there is no restriction on the height of the equipment being demonstrated as long as the exhibitor s equipment remains inside the perimeter of their space. There are no utilities other than electrical in the outdoor exhibit areas. Exhibitors must arrange utilities required at their own expense. An exhibit with motion must be adequately safeguarded. 30. OUTDOOR CANOPIES AND/OR TENT STRUCTURES All exhibitors placing buildings, mobile offices and/or tents that will be anchored into the surface of the pavement must submit a detailed drawing with the exact placement of the structure to the LVCVA Customer Account Manager for approval no later than August 1, The exhibitor and their appointed contractors must adhere to the TG-65 procedures set by the Clark County Fire Department. These regulations will be sent to all outdoor exhibitors. The LVCVA fire and safety regulations are included as an attachment to the Exhibition rules and regulations. 31. LANDSCAPING MATERIALS Exhibitors are required to remove and dispose of all landscaping materials (including but not limited to sand, stone, gravel, dirt, mulch, railroad ties, carpet, exhibit materials, etc.) placed in their exhibit stands. Exhibitors will be charged for the removal and disposal of any materials left in the exhibit stand at the close of the dismantling period. 32. INFLATABLE OBJECTS Helium filled balloons and other inflatable objects are permitted in outdoor spaces as long as the objects are within the confines of the assigned space. No hot air balloons will be permitted. Exhibition Management and the Customer Account Manager at the LVCC must approve the use of balloons. Balloons must be at least 36 in diameter and must be tethered. Balloons cannot be used as a giveaway. Helium gas cylinders for refilling must be secured in an upright position on safety stands with the regulators and gauges protected from damage. Overnight storage of helium or compressed air cylinders in the building is prohibited. 33. GOVERNING LAW These rules and regulations and the underlying Contract for Exhibit space shall be governed by and construed in accordance with the laws of the State of Illinois. 26 4
27 LINEAR (STANDARD)/CORNER BOOTH Linear booths are also called in-line or standard booths. They are arranged in a straight line and have neighboring exhibitors on their immediate left and right, leaving only one side exposed to the aisle. Corner booths are located at the end of a series of in-line booths with exposure to intersecting aisles on two sides. HEIGHT: Exhibit Fixtures and components are permitted to a maximum height of 8 3 (2.5m). INTENT: If a portion of the exhibit booth extends above 8 3 (2.5m) high, the exhibit booth background will detract from the overall impact of the exhibit directly behind the booth regardless of how the back of the offending exhibit is finished. DEPTH: All display fixtures over 4 0 in height and placed within 10 linear feet (3.05m) of an adjoining exhibit must be confined to that area of the exhibitor s space which is at least 5 0 from the aisle line. INTENT: Each exhibitor is entitled to reasonable sightline from the aisle regardless of the size of exhibit. Exhibitors with larger space- 30 linear feet or more (9.14m) or more- should also be able to effectively use as much of the total floor space as possible as long as they do not interfere with the rights of others. The limitation on display fixtures over 4 0 (1.22m) and within 10 linear feet (3.05m) of a neighboring exhibit is intended to accomplish both of these aims. 10 X 10 LINEAR BOOTH STRUCTURAL INTEGRITY: All exhibit fixtures, especially portable or pop-up booths must be erected in a manner to withstand normal contact or vibration due to outside forces such as wind, the movement of fork-lifts, heavy machinery, or equipment, and unintentional contact on the park of cleaners, laborers, or neighboring exhibitors. Exhibit fixtures should always be erected on a concrete floor (or carpet) and the use of shelves and racks for product or literature display should only be attempted with fixtures designed to withstand such loading. INTENT: Exhibitors adjoining portable or pop-up booths are entitled to reasonable safety precautions. STORAGE: Exhibitors are reminded that the storage of excess literature, product, or packing materials and cases behind the exhibit back drape is strictly prohibited in every major exhibit facility in the U.S. In most cases, a limited supply of literature and/or product may be stored within the booth area, as well as fire retardant shipping cases, as long as these materials do not block access to the utility service or appear unsightly from the aisle. INTENT: Exhibitors with small exhibit presentations who have purchased portable or pop-up displays and who do not require the service of the labor or drayage contractor should be allowed to keep their materials within the confines of their rented booth space, as long as they do not create a safety problem or appear unsightly to neighboring exhibits. IMPORTANT: All common walls above 8 feet, for any booth type, will need to remain graphics free on any side facing an aisle, or neighboring booth, and must have a clean, finished look from all viewing points. 27 5
28 PENINSULA BOOTH (Booth Approval Needed) A peninsula booth is exposed to aisles on three sides that is backed up into a row of linear booths. The minimum size of a peninsula booth is PENINSULA BOOTH HEIGHT: Exhibit Fixtures and components and identification signs are permitted to a maximum height of 22 provided written approval is received from ISSA 60 days prior to the show. INTENT: When a peninsula booth configuration exceeds 8 3 it does not interfere with neighboring exhibitors because it does not back up against another booth s back wall. The extra height is often needed to permit the open walk-through approach normally used in this type of location. The height limitation has been set to avoid undue competition between exhibitors to see who can go the highest and be seen the farthest with each negating the other s efforts. DEPTH: All display fixtures over 4 0 in height and placed within 10 linear feet (3.05m) of an adjoining exhibit must be confined to that area of the exhibitor s space which is at least 5 0 from the aisle line. In the event that the adjoining exhibit is a peninsula booth, display fixtures will be permitted to the maximum height allowed within the entire booth. INTENT: Exhibitors adjoining peninsula exhibits are entitled to the same responsible sightline from the aisle as they would expect if they are adjacent to an exhibitor with a standard booth. STRUCTURAL INTEGRITY: All multi-story exhibits, regardless of whether people will occupy the upper area or not, and all exhibit fixtures, components exceeding 12 0 (3.66m) in height must have drawings available for inspection by ISSA, the installation and dismantle contractor, the exhibitor, and governmental authority during the time the exhibit is being erected, exhibited, and dismantled at the show site that include a signature or stamp of reviewing structural engineer indicating that the structure design is properly engineered for its proposed use, and a signature of an authorized official of the exhibit building company inciating that the structure is built in compliance with the details and specifications set forth on the drawings. Signs must also be posted indicating the maximum number of people the structure will accommodate. INTENT: Exhibitors in the vicinity of peninsula exhibits are entitled to the same reasonable safety precautions they would expect if they were adjacent to a standard booth. HANGING SIGN (approval needed): Hanging identification signs and graphics will be permitted to the same height level as the exhibit structure, and must be at least 12 off of the floor, provided written approval is received from ISSA. Floor to ceiling banners will be permitted provided they are set back at least 50% of the booths width dimension from the back line of the booth. All hanging signs must be set back at least 10 from the back wall of the booth. Hanging signs will be permitted to a total length on each side of up to 50% of the corresponding dimension of the booth. View additional hanging sign guidelines on page 3. IMPORTANT: All common walls above 8 feet, for any booth type, will need to remain graphics free on any side facing an aisle, or neighboring booth, and must have a clean, finished look from all viewing points. Exhibitors are cautioned when installing displays with a ceiling or second level, to check with the local fire department and exhibit facility to ensure their display meets fire precautions involving smoke alarms, fire extinguishers, sprinklers, etc. 28 6
29 ISLAND/SPLIT ISLAND BOOTH (Booth Approval Needed) A split island booth is a peninsula booth which shares a common back wall with another split island booth. An island is any size booth exposed to aisles on all four sides. There are no line of sight restrictions, as with linear booths. HEIGHT: Exhibit fixtures, components and identification signs will be permitted to a maximum height of 22 for exhibits 1,199 square feet or smaller, and 30 for exhibits 1,200 square feet or larger, provided written approval is received from ISSA 60 days prior. INTENT: The height limitation has been set to avoid undue competition between exhibitors to see who can go the highest, or be seen the farthest with each negating the other s efforts. DEPTH: Because an island/split island is automatically separated by the width of an aisle from all neighboring exhibits, full use of the floor plan is permitted. ISLAND BOOTH SPLIT ISLAND BOOTH IMPORTANT: All common walls above 8 feet, for any booth type, will need to remain graphics free on any side facing an aisle, or neighboring booth, and must have a clean, finished look from all viewing points. Exhibitors are cautioned when installing displays with a ceiling or second level, to check with the local fire department and exhibit facility to ensure their display meets fire precautions involving smoke alarms, fire extinguishers, sprinklers, etc. 29 STRUCTURAL INTEGRITY: All multi-story exhibits regardless of whether people will occupy the upper area of nor, and all exhibit fixtures and components exceeding 12 0 (3.66m) in height must have drawings available for inspection by exposition management, the installation and dismantling contractor, the exhibitor, and governmental authority during the time the exhibit is being erected, exhibited and dismantled at the show site that includes a signature or stamp of a reviewing structural engineer indicating that the structure design is properly engineered for its proposed use, and a signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings. Signs must also be posted indicating the maximum number of people the structure will accommodate. INTENT: Exhibitors in the vicinity of peninsula exhibits are entitled to the same reasonable safety precautions they would expect if they were adjacent to a standard booth. HANGING SIGNS: Hanging identification signs and graphics will be permitted to the same height level as the exhibit structure, and must be at least 12 off of the floor, provided written approval is received from ISSA. Floor to ceiling banners will be permitted provided they are set back at least 50% of the booths width dimension from the back line of the booth. All hanging signs must be set back at least 10 from the back wall of the booth. Hanging signs for split islands will be permitted to a total length on each side of up to 50% of the corresponding dimension of the booth. Island booths are permitted to hang any sign so long as it stays within height guidelines, is at least 12 0 off of the floor, and stays within the rented exhibit space. View additional hanging sign guidelines on page 3. 7
30 PERIMETER BOOTH (Booth Approval Needed) A perimeter booth is a linear booth that backs to an outside wall of the exhibit facility rather than to another exhibit. HEIGHT: Exhibit Fixtures and components are permitted to a maximum height of 16 0 (4.88m). INTENT: Because the outer perimeter booths are not backed up against another exhibitor s booth, back walls and materials over 8 3 (2.5m) will not interfere with or distract from any other exhibit booth. DEPTH: All display fixtures over 4 0 in height and placed within 10 linear feet (3.05m) of an adjoining exhibit must be confined to that area of the exhibitor s space which is at least 5 0 from the aisle line. INTENT: Each exhibitor is entitled to reasonable sightline from the aisle regardless of the size of exhibit. Exhibitors with larger space- 30 linear feet or more (9.14m) or more- should also be able to effectively use as much of the total floor space as possible as long as they do not interfere with the rights of others. The limitation on display fixtures over 4 0 (1.22m) and within 10 linear feet (3.05m) of a neighboring exhibit is intended to accomplish both of these aims. PERIMETER BOOTH IMPORTANT: If requesting a perimeter wall location to take advantage of the 16 height allowance, please be certain the exhibit floor plan does not indication any obstructions such as an overhang ceiling. Exhibitors considering a perimeter-wall booth in order to take advantage of the extra height permitted should design their exhibit so that it can be used either at the 8 0 height or the 16 0 height, to maximize use at future shows, in case a perimeter wall space is not available. All common walls above 8 feet, for any booth type, will need to remain graphics free on any side facing an aisle, or neighboring booth, and must have a clean, finished look from all viewing points. 30 8
31 CANOPIES & CEILINGS (Booth Approval Needed) Canopies, including ceilings, umbrellas and canopy frames, can either be decorative or functional (such as to shade computer monitors from ambient light, or to allow for hanging products). Canopies for linear or perimeter booths should comply with the line of sight requirements. HEIGHT: Canopies, false ceilings and umbrellas will be permitted to a height that corresponds to the height regulation for the appropriate exhibit configuration of which they are a part of. INTENT: Exhibitors requiring canopies or false ceilings to create the desired exhibit environment within their booth space should be allowed to do so as long as the canopy and its support structure does not violate the intent of the height or depth regulation. CANOPIES & CEILINGS DEPTH: Canopies may extend out to the aisle line and up to the booth line on either side of an exhibitor s space providing that the support structure will not exceed 3 in width when placed within 10 linear feet of an adjoining exhibit and not confined to that area of the exhibitor s space which is at least 5 0 from the aisle line. Furthermore, canopies, false ceilings, or umbrellas will not be used for identification or display purposes except as would normally be allowed for any exhibit component within the regulations set forth for the exhibit configuration. INTENT: Exhibitors adjoining exhibits with canopies are entitled to the same reasonable sightline from the aisle as they would expect if they were adjacent to an exhibitor with a standard booth. IMPORTANT: Exhibitors are cautioned when installing display with a ceiling or second level to check with the local fire department and exhibit facility to ensure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc. 31 9
32 CROSS-AISLE BOOTH (Booth Approval Needed) Cross-aisle booths are standard, peninsula, or island booths with the same exhibiting company, that are located on both sides of an aisle. BOOTH DESIGN: All booth design regulations for standard, peninsula, or island booths will apply for this type of space. The exhibitor is not permitted to carpet the aisle. The aisle is not booth space and must be kept clear of all display material, exhibitor personnel, canopies, and may not be used for product demonstrations. Exhibitors with cross-aisle island space may arch or bridge their display with signage. Such signage must be 12 0 off the floor and must conform to the height restriction and structural integrity. Exhibitors with cross-aisle linear space may not use arch or bridge their display with signage. INTENT: Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of the exhibit. Exhibitors adjoining this type of exhibit are entitled to the same reasonable sightline from the aisle as they would expect if they were adjacent to an exhibitor with a standard booth. VEHICLES All motorized vehicle placements within the exhibit structure will need approval from ISSA. Each facility has specific guidelines that can be found in the ISSA/INTERCLEAN Exhibitor Service Manual. Please direct any questions regarding vehicle placement to ISSA Show Management prior to the show. TOWERS (Booth Approval Needed) A tower is a free standing exhibit component separate from the main exhibit structure. Towers higher than 8 0 must have drawings available for approval by ISSA. Fire and safety regulations in many facilities may strictly govern the use of towers. Permits or safety lines may be required. HEIGHT/DEPTH: Towers will be permitted to a height and depth that correspond to the height and depth regulations for the appropriate exhibit configuration of which they are a part of. INTENT: Towers are a part of the overall exhibit presentation and, therefore, must be treated as a component of the total exhibit configuration. The maximum height and depth regulations have been set to avoid undue competition between exhibitors to see who can go the highest or be seen the farthest, while also assuring exhibitors who are adjoining exhibits with towers of the same reasonable sightline from the aisle as they would expect if they were adjacent to an exhibitor with a standard booth. SOUND Exhibitors are responsible to ensure the noise levels from sound systems, or sound producing demonstrations, are kept to a level that does not interfere with neighboring exhibitors. The use of sound producing equipment or sound systems, is an exception to the right and not a right. ISSA reserves the right to determine if noise constitutes as interference and may discontinue it any time. DEMONSTRATIONS (Booth Approval Needed) REGULATION: Demonstration areas must be organized within the exhibitor s space so as not to interfere with any traffic aisle, and sampling or demonstration tables must be placed a minimum of 2 0 from the aisle line. Should Spectators or samplers interfere with the normal traffic flow in the aisle or overflow into neighboring exhibits, ISSA will have no alternative but to request that the presentation or sampling be eliminated. SAFETY PRECAUTIONS: All product demonstrations involving any moving and potentially hazardous machines, displays, or parts must have hazard barriers to prevent accidental injury to spectators. Demonstrations must always be supervised by exhibitor personnel who can stop the demonstration in the event of an emergency. All demonstrations involving potentially hazardous by-products, such as dust, fumes, sparks, or flames must be approved in writing by ISSA 60 days prior to the show Dundee Rd., Northbrook, IL US / FX: issa.com 32 10
33 BOOTH APPROVAL INFORMATION Please carefully review the Exhibit Construction Guidelines. ISSA APPROVAL Booths exceeding 400 sq. ft. are to provide ISSA with a scaled drawing indicating all dimensions, concepts, and construction, for approval by ISSA. Advanced Approval is required for: 400 sq. ft. or more Hanging signs/banners/truss o See specific guidelines in the 2015 Booth Construction Guidelines Booth designs exceeding 8 ft. in height. Peninsula, Split-Island, and Island Booths Double decker and/or covered booths. Submit booth drawings, complete with specifications, no later than Tuesday, September 1 to: Mandy Marneris Phone: Fax: [email protected] LAS VEGAS CONVENTION CENTER APPROVAL Booths exceeding 1,000 sq. ft., or if the booth is multi-level or covered, are to provide the LVCC with a scaled drawing indicating all dimensions, concepts, and construction, for approval. Booth approvals should be submitted to [email protected] by Wednesday, September 2. *Note: all layouts must be approved by ISSA first. Please contact Mandy Marneris ([email protected]) with any questions or concerns. 33
34 EXHIBITOR SERVICE MANUAL October (Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center EXHIBIT POLICIES FOR DISTRIBUTORS & WHOLESALERS Deadline Date: September 15, 2015 Distributors and wholesalers that choose to exhibit are only permitted to display products of their own manufactured label, or in the event the product is imported under an exclusive contract with the supplier. The policy has been expanded to include samples for demonstration purposes of products that are not under their own manufactured label. Samples may be used in the booth under the following terms: 1. They are not on display within the booth. 2. The samples are hand held and off the floor. 3. The quantity is only of a very limited number of products, and does not represent a substantive part of any single manufacturer s primary offering. Example: Floor equipment or large items would not qualify. Items such as paper product swatches (tissue products or wipers), cleaning chemicals (aerosol, pump, dispensing bottle with ingredients, etc.), or anything that you can hold in your hand to demonstrate the use of the product, are acceptable. These items may not be on display but can be stored in a cabinet (without glass doors) or a closet in your booth, and used at the time of your demonstration to your prospective customer. Samples will be limited to no more than 6 items. Additional quantities may be permitted within the policy guidelines upon request. Please list the items below that you intend to have on hand for demonstration purposes Signature Date Please submit form to Mandy Marneris ([email protected]) or fax:
35 Standard Exhibit System Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 D-1 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER ITEM# DESCRIPTION DISCOUNT PRICE 20x20 Exhibits** Exhibit System GEM #5, 20'x20' Island $ 9, $ 14, x20 Exhibits** Exhibit System GEM #4, 10'x20' Inline $ 6, $ 9, x10 Exhibits** Exhibit System GEM #2, 10'x10' Inline $ 1, $ 2, Exhibit System GEM #3, 10'x10' Inline $ 2, $ 4, ft Table Display** Exhibit System GEM #1, 6' Tabletop Display $ 1, $ 2, Accessories** Exhibit, Ad Board, 1M x 8' $ $ Exhibit, Armlight Black $ $ Exhibit, Counter, 1M Curved $ $ 1, Exhibit, Counter, 1M x 1/2M x 40"H $ $ Exhibit, Counter, 2M x 1/2M x 40"H $ $ Exhibit, Light Box, Large 37"x85" $ $ Exhibit, Light Box, Medium 37"x56" $ $ Exhibit, Light Box, Small 37"x28" $ $ Exhibit, Panel, Slatwall, 1M x 8' $ $ Exhibit, Panel, Wirewall, 1M $ $ Price List REGULAR PRICE ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE Accessories** Exhibit, Shelf, 1M x 10" Deep $ $ **Power is not included. Order power on Electrical Order Form in this manual. Please note if 24 hour power is required. Cancellation Policy: Items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation. Please Indicate Choices 13 oz. Standard Carpet Colors (20x20 Exhibits**, 10x20 Exhibits**, 10x10 Exhibits** ONLY). Gray will be provided if no color is indicated below: Black (41) Blue (42) Blue Jay (56) Burgundy (43) Emerald Green (44) Gray (40) Pepper (52) Red (49) Table Skirt Color ( ONLY). Gray will be provided if no color is indicated below: Beige (54) Black (41) Blue (42) Burgundy (43) Forest Green (45) Gold (46) Gray (40) Mauve (47) Purple (48) Red (49) Teal (55) White (50) Panel Type and Color (20x20 Exhibits**, 10x20 Exhibits**, 10x10 Exhibits**, , , , , , , ONLY). Gray Fabric Panel will be provided if no color is indicated below: Coated: Amberwood Coated: Black (C41) Coated: Maple Coated: Oxford White (C50) Coated: Prism Blue (C42) Coated: Silver Gray (C79) Fabric: Black (F41) Fabric: Blue (F42) Fabric: Gray (F40) Trim Metal Color (20x20 Exhibits**, 10x20 Exhibits**, 10x10 Exhibits**, , , , , , , ONLY). Silver will be provided if no color is indicated below: Black (41) Silver (79) Electrical or Utilities Under Carpet? Yes* No *If yes, please order floorwork labor on E-3: Electrical Labor Order Form. Place Order Here ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. CUSTOM ID SIGN Authorized Signature - Please Sign: STANDARD ID SIGN COPY X AUTHORIZED NAME - PLEASE PRINT Colored signs are available at additional cost, please go to for example. An EPS Vector format file, with all the fonts converted to outline, and hard copy must be received with this order to receive a Custom ID Sign. Please review "I-2: Digital File Submission Guide" within this manual for additional information and instructions. Signs will be black text on white background. If Custom ID is not required, please indicate ID copy. Print or type. $ $ DATE The leaf symbol indicates recyclable or eco-friendly materials per manufacturer's specifications. Cancellation Policy: Custom Size Booth Carpet cancelled after being cut will be charged 100%. All other carpet cancelled will be charged 50% of original price after move-in begins and 100% of orignal price after installation. For Additional Custom Graphics, please go to For Custom Exhibits, please send a request to [email protected] Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
36 Standard Exhibits With 5 GES standard exhibits to choose from, selecting the size and configuration that meets your tradeshow needs is easy. Our modular exhibits are hassle-free because you pay no design fees, no shipping fees, and no repair or refurbishing fees. Plus, you may customize the trim and panels, and choose from a wide variety of accessories to create a unique exhibit that reinforces your brand and marketing efforts. All packages include rental, delivery, installation, and dismantling. For other custom furnishings, hanging signs, or graphics, chat with your GES National Servicenter representative at 20x20 Exhibits 10x20 Exhibits Exhibit System GEM #5, 20'x20' Island Includes: three digitally printed signs one locking office four shelves one curved counter two 1m counters ten arm lights one standard 20' x 20' carpet no padding 10x10 Exhibits Exhibit System GEM #4, 10'x20' Inline Includes: one 116-7/8" x 12" digitally printed sign one 57-13/16" x 12" digitally printed sign one 2m counter six arm lights five shelves one standard 10' x 20' carpet no padding 6ft Table Display Exhibit System GEM #2, 10'x10' Inline Includes: one custom ID sign two arm lights one standard 10' x 10' carpet no padding Exhibit System GEM #3, 10'x10' Inline Includes: one custom ID sign three arm lights five shelves one 1m counter one standard 10' x 10' carpet no padding Exhibit System GEM #1, 6' Tabletop Display Includes: one custom ID sign three arm lights two shelves one 6' skirted table no carpet and padding Please note that although arm lights may be included in your package, electrical power must be ordered separately through the electrical services provider in your exhibitor service manual. Colors may vary 36due to facility lighting, printing limitations and dye lot differences.
37 Standard Exhibits Accessories Exhibit, Ad Board, 1M x 8' Exhibit, Armlight Black Exhibit, Counter, 1M Curved Exhibit, Counter, 1M x 1/2M x 40"H Exhibit, Counter, 2M x 1/2M x 40"H Exhibit, Light Box, Large 37"x85" Exhibit, Light Box, Medium 37"x56" Exhibit, Light Box, Small 37"x28" Exhibit, Panel, Slatwall, 1M x 8' Exhibit, Panel, Wirewall, 1M Exhibit, Shelf, 1M x 10" Deep Trim and Panel Choices Panel Type & Color Coated: Amberwood Coated: Black (C41) Coated: Maple Coated: Oxford White (C50) Coated: Prism Blue (C42) Coated: Silver Gray (C79) Fabric: Black (F41) Fabric: Blue (F42) Fabric: Gray (F40) Trim Color Black (41) Silver (79) Please note that although arm lights may be included in your package, electrical power must be ordered separately through the electrical services provider in your exhibitor service manual. Colors may vary 37due to facility lighting, printing limitations and dye lot differences.
38 Convenience Package Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 P-1 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Price List ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE GEM #3 10' x 10' Package $ 3, $ 5, Includes: (1) 10' x 10' Standard Exhibit System, (1) 10' x 10' Standard 13oz Carpet, (3) Contemporary Stools, (1) Starbase Table 30"X40", (1) Wastebasket GEM #4 10' x 20' Package $ 6, $ 9, Includes: (1) 10' x 20' Standard Exhibit System, (1) 10' x 20' Standard 13oz Carpet, (2) Contemporary Stools, (1) Wastebasket Chair Package A $ $ Includes: (2) Contemporary Arm Chairs, (1) Starbase Table 40"X30", (1) Wastebasket Display Case Package A $ $ 1, Includes: (2) Contemporary Stools, (1) Starbase Table 30"X40", (1) 6' Half View Display Case Display Case Package B $ $ 1, Includes: (2) Contemporary Arm Chairs, (1) Starbase Table 40"X30", (1) 6' Half View Display Case Stool Package A $ $ Includes: (2) Contemporary Stools, (1) Starbase Table 30"X40", (1) Wastebasket Chair Package B $ $ Includes: (2) Contemporary Arm Chairs, (1) 6' Skirted Table 24"X30", (1) Wastebasket Stool Package B $ $ Includes: (2) Contemporary Stools, (1) 6' Skirted Counter 24"X42", (1) Wastebasket Bar Package $ 1, $ 2, Includes: (2) White Oslo Barstools, (1) Martini Bar Barcelona Club Package $ 1, $ 2, Includes: (2) Black Barcelona Chairs, (1) Inspiration End Table Deluxe Chair Package $ $ 1, Includes: (2) New York Chairs, (1) Cafe Table 36"X29" Premium Pedestal Package $ $ 1, Includes: (2) Black Banana Barstools, (1) Locking Pedestal Premium Stool Package $ $ Includes: (2) White Banana Barstools, (1) Bar Table 30"X42" South Beach Club Collection $ 1, $ 2, Includes: (1) White Half-Round Ottoman, (1) 3-Piece South Beach Sectional (Platinum Suede). Prices include delivery, installation, rental, and removal. Cancellation Policy: Package items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation. Please Indicate Choice 13 oz. Standard Carpet Colors (404200, ONLY). Gray will be provided if no color is indicated below: Black (41) Blue (42) Blue Jay (56) Burgundy (43) Emerald Green (44) Gray (40) Pepper (52) Red (49) Table Skirt Color (404002, ONLY). Gray will be provided if no color is indicated below: Beige (54) Black (41) Blue (42) Burgundy (43) Forest Green (45) Gold (46) Gray (40) Mauve (47) Purple (48) Red (49) Teal (55) White (50) Panel Type and Color (404200, ONLY). Gray Fabric Panel will be provided if no color is indicated below: Coated: Amberwood Coated: Black (C41) Coated: Maple Coated: Oxford White (C50) Coated: Prism Blue (C42) Coated: Silver Gray (C79) Fabric: Black (F41) Fabric: Blue (F42) Fabric: Gray (F40) Trim Metal Color (404200, ONLY). Silver will be provided if no color is indicated below: Black (41) Silver (79) Place Order Here ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT $ $ $ DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
39 Carpet GES offers eco-friendly and conventional carpet to enhance the look and comfort of your exhibit. Available in various colors of three carpet grades with padding option. Standard 13 oz. is conventional filament nylon carpet that is re-used for pre-cut sizes and new for custom-cut orders. Includes: 13 oz. 100% recyclable color options include Blue Jay, Pepper, and Black. Custom Cut includes 4 mil poly covering Available in pre-cut sizes Installation and pick-up at the close of the show Front edge taping Black (41) Blue (42) Blue Jay (56) Burgundy (43) Emerald Green (44) Gray (40) Pepper (52) Red (49) Plush 26 oz. premium carpet is 100% recyclable. Same industry tradeshow performance standards as conventional carpet, but helps to reduce the volume of excess materials from entering landfills. Includes: 26 oz. 100% recyclable carpet 4 mil poly covering Anti-static treatment 3M Scotchgard TM protection Installation and pick-up at the close of the show Front edge taping Cement (70) Charcoal (71) Cobalt (72) Dove (73) Lava Rock (74) Navy (75) Onyx (76) Red (49) Royal Blue (77) Silky Beige (78) Silver (79) Snow (80) Ultra Plush 50 oz. premium carpet is 100% recyclable. Same industry tradeshow performance standards as conventional carpet, but helps to reduce the volume of excess materials from entering landfills. Includes: 50 oz. 100% recyclable carpet 4 mil poly covering Anti-static treatment 3M Scotchgard TM protection Installation and pick-up at the close of the show Front edge taping Bisque (81) Black (41) Cabernet (82) Graphite (83) Iceberg (84) Midnight (85) Seascape (86) Sterling (87) Teal (55) The leaf symbol indicates recyclable or eco-friendly materials, per manufacturers specifications. Colors may vary due to facility lighting, printing limitations and dye 39 lot differences. Please refer to order form for availability at your show.
40 Carpet Order Form C-1 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 Go to below link to view Images and information: COMPANY NAME ADDRESS BOOTH NUMBER Price List ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE Standard Pre-Cut Carpet Custom-cut carpet is required for all booths larger than 300 square feet, or for booths configured as island or peninsula oz. Standard Carpet 10'x10' $ $ oz. Standard Carpet 10'x15' $ $ oz. Standard Carpet 10'x20' $ $ oz. Standard Carpet 10'x30' $ $ Visqueen Plastic Covering for Protection Includes installation and removal Carpet Plastic Covering, Per Sq.Ft. $ 0.56 $ 0.85 Padding GES Offers the finest padding used in the industry, a 1/2" double-netted rebond pad. We guarantee your satisfaction Carpet Padding, 1/2" Thick, Per Sq.Ft. $ 1.45 $ 2.14 The leaf symbol indicates recyclable or eco-friendly materials per manufacturer's specifications. Cancellation Policy: Custom Size Booth Carpet cancelled after being cut will be charged 100%. All other carpet cancelled will be charged 50% of original price after move-in begins and 100% of orignal price after installation. Please Indicate Choice ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE Custom-Cut Carpet Guaranteed to be high quality carpet, and includes visqueen plastic covering. All custom orders must be received 14 days prior to move-in to guarantee delivery and color selection oz. Carpet Custom-Cut, Per Sq.Ft. $ 2.51 $ oz. Plush Carpet Custom-Cut, Per Sq.Ft. $ 3.46 $ oz. Ultra Plush Carpet Custom-Cut, Per Sq.Ft. $ 4.09 $ oz. Plush and 50 oz. Ultra Plush Carpets are 100% recyclable and offered as a business standard for our premium grades. Custom-Cut Carpet can be custom-dyed and we offer discounts for orders exceeding 2,000 square feet (please call for a quote). Custom dye orders require 30 days to process. A minimum of 100 square feet is required for custom-cut carpet orders. Prices include delivery, rental, and removal. Labor to install carpet is included when the carpet is installed on a flat floor space prior to exhibit installation. Labor will be charged at published rates when installation is required for stairs, platforms, risers, meeting rooms, or other installations post exhibit installation. Place Order Here 13 oz. Carpet Colors (Item #'s 5001, 5004, 5002, 5003, 5000 ONLY). Gray will be provided if no color is indicated below: Black (41) Blue (42) Blue Jay (56) Burgundy (43) Emerald Green ( Gray (40) Pepper (52) Red (49) 26 oz. Plush Custom-Cut Carpet Colors (Item #'s 5006 ONLY). Dove will be provided if no color is indicated below: Cement (70) Charcoal (71) Cobalt (72) Dove (73) Lava Rock (74) Navy (75) Onyx (76) Red (49) Royal Blue (77) Silky Beige (78) Silver (79) Snow (80) 50 oz. Ultra Plush Custom-Cut Carpet Colors (Item #'s 5007 ONLY). Iceberg will be provided if no color is indicated below: Bisque (81) Black (41) Cabernet (82) Graphite (83) Iceberg (84) Midnight (85) Seascape (86) Sterling (87) Teal (55) Black Do you require electrical or utilities under the carpet? Yes* No *If yes, please order floorwork labor on E-3: Electrical Labor Order Form. Calculate Total Square Footage: Width: x Length: = Square Feet ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE oz. Standard Carpet 10'x10' 1 $ oz. Standard Carpet 10'x15' 1 $ oz. Standard Carpet 10'x20' 1 $ oz. Standard Carpet 10'x30' 1 $ ITEM# DESCRIPTION TOTAL SQ FT X PRICE / SQ FT = TOTAL PRICE $ A. Total All Items Ordered $ B. Sales Tax: 8.1% (for Carpet Plastic ONLY) A x 8.1% = B $ C. Payment Enclosed A + B = C $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. $ $ $ $ $ Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
41 Carpet Package Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 C-2 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS Booth Number GES Carpet Packages offer significant savings! Carpet Packages must be received 14 days prior to move-in to guarantee delivery and color selection. SAVE $$$ All Carpet Packages Include: 10% Off: Padding, Visqueen and 3 Day(s) Cleaning. Prices include delivery, installation, rental, and removal. Cancellation Policy: Custom Size Booth Carpet cancelled after being cut will be charged 100%. All other carpet cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation. Price List ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE oz. Carpet Package, Per Sq.Ft. $ 4.56 $ oz. Plush Carpet Package, Per Sq.Ft. $ 5.42 $ oz. Ultra Plush Carpet Package, Per Sq.Ft. $ 5.99 $ oz. Plush and 50 oz. Ultra Plush Carpets are 100% recyclable and offered as a business standard for our premium grades. Please Indicate Choice 13 oz. Carpet Colors (Item #'s ONLY). Gray will be provided if no color is indicated below: Black (41) Blue (42) Blue Jay (56) Burgundy (43) Emerald Green (44) Gray (40) Pepper (52) Red (49) 26 oz. Plush Custom-Cut Carpet Colors (Item #'s ONLY). Dove will be provided if no color is indicated below: Cement (70) Charcoal (71) Cobalt (72) Dove (73) Lava Rock (74) Navy (75) Onyx (76) Red (49) Royal Blue (77) Silky Beige (78) Silver (79) Snow (80) 50 oz. Ultra Plush Custom-Cut Carpet Colors (Item #'s ONLY). Iceberg will be provided if no color is indicated below: Bisque (81) Black (41) Cabernet (82) Graphite (83) Iceberg (84) Midnight (85) Seascape (86) Sterling (87) Teal (55) Do you require electrical or utilities under the carpet? Yes* No *If yes, please order floorwork labor on E-3: Electrical Labor Order Form. Calculate Total Square Footage: Width: x Length: = Square Feet A minimum of 100 square feet is required for carpet package orders. Place Order Here ITEM# DESCRIPTION TOTAL SQ FT X PRICE / SQ FT = TOTAL PRICE $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X $ $ $ $ $ $ $ $ $ $ $ AUTHORIZED NAME - PLEASE PRINT DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
42 Furniture and Accessories Chairs Chair, Contemporary Arm, 23"W 18"D 31"H Chair, Contemporary Side, 19.5"W 18"D 31"H Chair, Plastic Contour, 18"W 18.5"D 32"H Stool, Contemporary, 17"W 18"D 48"H Tables Table, Rectangle, 24"x36"x30" High Table, Square, 24"x24"x30" High Table, Starbase, 30" Diameter x 40" High Table, Starbase, 40" Diameter x 30" High Skirted Tables Table 4', Skirted 4 Sides, 24" x 30" High Table 6', Skirted 3 Sides, 24" x 30" High Table 8', Skirted 3 Sides, 24" x 30" High Table Skirt Colors Beige (54) Black (41) Blue (42) Burgundy (43) Forest Green (45) Gold (46) Gray (40) Mauve (47) Purple (48) Red (49) Teal (55) White (50) Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 42 this brochure may vary in some locations.
43 Furniture and Accessories Display Furniture Full View Half View Quarter View Vertical Accessories Aisle Stanchion Chain, Plastic, Per Foot Aisle Stanchion, without Chain Aluminum Easel Bag Stand Coat Rack Garment Rack Literature Rack Pegboard, White, 4'x8' Pegboard, White, 2'x8' Refrigerator Sign Holder, Bell Base Sign Holder, Chrome, 22"x28" Tackboard, 2'x8' Tackboard, 4'x8' Ticket Tumbler, Small, Table Top Wastebasket Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 43 this brochure may vary in some locations.
44 Furniture and Accessories Accessories Waterfall Stand Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 44 this brochure may vary in some locations.
45 Las Vegas Furniture and Accessories Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 A-1 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER ITEM# DESCRIPTION DISCOUNT PRICE Chairs Chair, Contemporary Arm, 23"W 18"D 31"H $ $ Chair, Contemporary Side, 19.5"W 18"D 31"H $ $ Chair, Plastic Contour, 18"W 18.5"D 32"H $ $ Stool, Contemporary, 17"W 18"D 48"H $ $ Tables Table, Rectangle, 24"x36"x30" High $ $ Table, Square, 24"x24"x30" High $ $ Table, Starbase, 30" Diameter x 40" High $ $ Table, Starbase, 40" Diameter x 30" High $ $ Skirted Tables Skirting for Tables - White Vinyl Top and Pleated Skirt 3004 Table 4', Skirted 4 Sides, 24" x 30" High $ $ Table 6', Skirted 3 Sides, 24" x 30" High $ $ Table 8', Skirted 3 Sides, 24" x 30" High $ $ Table, Skirt 4th Side $ $ Skirted Counters Skirting for Counters - White Vinyl Top and Pleated Skirt 3014 Counter 4', Skirted 4 Sides, 24" x 42" High $ $ Counter 6', Skirted 3 Sides, 24" x 42" High $ $ Counter 8', Skirted 3 Sides, 24" x 42" High $ $ Counter, Skirt 4th Side $ $ Risers Riser 4', Double Tier, 48"x8"x16" High $ $ Riser 4', Single Tier, 48"x8"x8" High $ $ Riser 6', Double Tier, 72"x8"x16" High $ $ Riser 6', Single Tier, 72"x8"x8" High $ $ Custom Booth Drape 3001 Drape, 3' High, Per Foot, 4' Minimum $ $ Drape, 8' High, Per Foot, 4' Minimum $ $ Display Furniture* Display Case 4', Corner View $ $ Display Case 4', Full View $ $ Display Case 4', Half View $ $ Display Case 4', Quarter View $ $ Display Case 5', Full View $ $ Price List REGULAR PRICE ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE Display Furniture* Display Case 5', Half View $ $ Display Case 5', Quarter View $ $ Display Case 6', Full View $ $ Display Case 6', Half View $ $ Display Case 6', Quarter View $ $ Display Case 7', Vertical $ $ Accessories Aisle Stanchion Chain, Plastic, Per Foot $ 4.61 $ Aisle Stanchion, without Chain $ $ Aluminum Easel $ $ Bag Stand $ $ Coat Rack $ $ Fish Bowl $ $ Garment Rack $ $ Literature Rack $ $ Pegboard, White, 4'x8' $ $ Pegboard, White, 2'x8' $ $ Refrigerator* $ $ Rod, 6' to 10' Telescopic $ $ Security Cage, Large, without Lock $ $ Security Cage, Small, without Lock $ $ Sign Holder, Bell Base $ $ Sign Holder, Chrome, 22"x28" $ $ Tackboard, 2'x8' $ $ Tackboard, 4'x8' $ $ Ticket Tumbler, Small, Table Top $ $ Wastebasket $ $ Waterfall Stand $ $ Prices include delivery, installation, rental, and removal. *Power is not included. Order power on E-2: Electrical Rental Order Form. Please note if 24 hour power is required. One (1) 500 Watt outlet per two (2) display cases. Please Indicate Choice Place Order Here R B Drape / Skirt Color (3004, 3006, 3008, 3007, 3014, 3016, 3018, 3017, 3001, 3002 ONLY) Gray will be provided if no color is indicated below: Beige (54) Black (41) Blue (42) Burgundy (43) Forest Green (45) Gold (46) Gray (40) Mauve (47) Purple (48) Red (49) Teal (55) White (50) 4th Side Table Skirt 6' Table 8' Table 4th Side Counter Skirt ( 3007 ONLY) ( 3017 ONLY) 6' Counter 8' Counter Tackboard/Perfboard Alignment Horizontal Vertical ( and ONLY) Please include Booth Layout form (H-3) for placement of items. Orders received after the discount deadline date are subject to availability and/or substitutions. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT Cancellation Policy: Items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation. 45 $ $ $ $ $ DATE Order Directly Online:
46 Furniture Package Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 A-2 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS Booth Number GES Furniture Packages offer significant savings! Price List ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE Furniture Package 1 $ $ Includes 10% Off: (2) Plastic Contour Chairs, (1) 6' Skirted Table 24"X30", (1) Wastebasket Furniture Package 2 $ $ Includes 10% Off: (4) Contemporary Arm Chairs, (1) Starbase Table 40"X30", (1) Wastebasket. Cancellation Policy: Furniture Package items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation. Prices include delivery, installation, rental, and removal. Please Indicate Choice Table Skirt Color (Item # ONLY). Gray will be provided if no color is indicated below: Beige (54) Black (41) Blue (42) Burgundy (43) Forest Green (45) Gold (46) Gray (40) Mauve (47) Purple (48) Red (49) Teal (55) White (50) Place Order Here ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE Furniture Package 1 $ Furniture Package 2 $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. $ Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Cstm Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
47 Carpet and Standard Furniture Package Order Form A-6a RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS Booth Number Package Options ITEM# DESCRIPTION ITEM# DESCRIPTION Standard Furniture & Carpet Package 10'x10' Includes 10% Off: (1) 10' x 10' Standard 13 oz Carpet (1) 6' Skirted Table (2) Contemporary Side Chairs (1) Wastebasket Nightly Vacuuming for the duration of the show Standard Furniture & Carpet Package 10'x20' Includes 10% Off: (1) 10' x 20' Standard 13 oz Carpet (2) 6' Skirted Table (4) Contemporary Side Chairs (2) Wastebaskets Nightly Vacuuming for the duration of the show Please Indicate Choice 13 oz. Standard Carpet Colors (Item # , ONLY). Gray will be provided if no color is indicated below: Black (41) Blue (42) Blue Jay (56) Burgundy (43) Emerald Green (44) Gray (40) Pepper (52) Red (49) Table Skirt Color (Item # , , ONLY). Gray will be provided if no color is indicated below: Beige (54) Black (41) Blue (42) Burgundy (43) Forest Green (45) Gold (46) Gray (40) Mauve (47) Purple (48) Red (49) Teal (55) White (50) Place Your Order Below ITEM # DESCRIPTION DISCOUNT PRICE REGULAR PRICE RATE X QTY = SUBTOTAL + 8.1% TAX = TOTAL Standard Furniture & Carpet Package 10'x10' $ $ $ $ Standard Furniture & Carpet Package 10'x20' $ 1, $ 1, $ $ Cancellation Policy: Furniture Package items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation. Total Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Cstm Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
48 Carpet and Specialty Furniture Package Order Form A-6b RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS Booth Number Package Options ITEM# DESCRIPTION ITEM# DESCRIPTION Specialty Furniture & Plush Carpet Package 10'x10' Includes 10% Off: (1) 10' x 10' Plush 26 oz Carpet Carpet Padding 1/2" Thick (1) Bar Table Graphite/Black 30" Round 42" H (2) Banana Barstool Black (1) Wastebasket Nightly Vacuuming for the duration of the show Specialty Furniture & Plush Carpet Package 10'x20' Includes 10% Off: (1) 10' x 20' Plush 26 oz Carpet Carpet Padding 1/2" Thick (2) Bar Table Graphite/Black 30" Round 42" H (4) Banana Barstool Black (2) Wastebaskets Nightly Vacuuming for the duration of the show Please Indicate Choice 26 oz. Plush Custom-Cut Carpet Colors (Item # , ONLY). Dove will be provided if no color is indicated below: Cement (70) Charcoal (71) Cobalt (72) Dove (73) Lava Rock (74) Navy (75) Onyx (76) Red (49) Royal Blue (77) Silky Beige (78) Silver (79) Snow (80) Place Your Order Below ITEM # DESCRIPTION DISCOUNT PRICE REGULAR PRICE RATE X QTY = SUBTOTAL + 8.1% TAX = TOTAL Specialty Furniture & Plush Carpet Package 10'x10' $ 1, $ 1, $ $ Specialty Furniture & Plush Carpet Package 10'x20' $ 2, $ 3, $ $ Cancellation Policy: Furniture Package items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation. Total Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract Cstm Need Assistance? Toll Free: Tel: Authorized Signature - Please Sign: AUTHORIZED NAME - PLEASE PRINT X Order Directly Online: DATE Global Experience Specialists, Inc. (GES)
49 Specialty Furniture Seating - Sofas and Loveseats Loveseat, Key West, Black, 57"L 35"D 33"H Loveseat, Naples, Black Vinyl, 62"L 30"D 28"H Sectional, Heathrow, Black Vinyl, 72"L 48"D 28"H Sectional, South Beach, 3 pc., Platinum, 152"L 40"D 33"H Sofa, Allegro, Blue Fabric, 73"L 34.5"D 29.5"H Sofa, Heathrow, Black Vinyl, 48"L 24"D 28"H Sofa, Key West, Black, 85"L 35"D 33"H Sofa, Mirabel, Brown Leather, 76"L 35"D 32"H Sofa, Naples, Black Vinyl, 87"L 30"D 28"H Sofa, Roma, White Vinyl, 78"L 31"D 33"H Seating - Club Chairs Sofa, South Beach, Platinum Suede, 69"L 29"D 33"H Sofa, Tangiers, 78"L 37"D 36"H Chair, Allegro, Blue Fabric, 36"L 34.5"D 29.5"H Chair, Barcelona, Black, 30"L 31"D 35"H Chair, Barcelona, White, 30"L 30"D 31"H Chair, Mirabel, Brown Leather, 36"L 35"D 32"H Chair, Roma, White Vinyl, 37"L 31"D 33"H Chair, Tub, Key West, Black, 31"L 31"D 31"H Corner, Heathrow, Black Vinyl, 24"L 24"D 28"H Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 49 this brochure may vary in some locations.
50 Specialty Furniture Seating - Chairs Chair, Altura, Guest, 25"L 20"D 34"H Chair, Berlin, Black/ White, 18"L 22"D 32"H Chair, Berlin, Red/ White, 18"L 22"D 32"H Chair, Brewer, Black, 20"L 20"D 32"H Chair, Christopher, White Vinyl w/ Chrome, 17"L 19"D 35"H Chair, Duet Stack, Black/Chrome, 23"L 18.5"D 16"H Chair, Fusion, Clear/ White, 19"L 21"D 32"H Chair, Fusion, Green/ White, 19"L 21"D 32"H Chair, Fusion, Red/ White, 19"L 21"D 32"H Chair, Heathrow, Black Vinyl, 24"L 24"D 28"H Chair, Ice Transparent/ Chrome, 17.25"L 20"D 32"H Chair, Iso Mesh Black, 36"L 24"D 38"H Chair, Jetson, 19"L 18"D 31"H Chair, La Brea Swivel, Charcoal Gray Fabric, 35"L 27"D 40"D Chair, Luxor, Guest, 27"L 28"D 40"H Chair, Madden Arm, Lt. Gray Vinyl, 27"L 32"D 33"H Chair, Naples, Black Vinyl, 36"L 30"D 28"H Chair, New York, 23"L 32"D 33"H Chair, Panton, White, 20"L 34"D 33"H Chair, Rustique Arm, Gunmetal, 20"L 18"D 31"H Chair, Swanson Swivel, White Vinyl, 28"L 25"D 18"H Chair, T-Vac Translucent, 25"L 23"D 30"H Chair, Tangiers, 34"L 37"D 36"H Seating - Ottomans Chair, Wendy, Clear Acrylic, 15"L 20"D 36"H Ottoman, Bench, Black Vinyl, 60"L 20"D 18"H Ottoman, Bench, White Vinyl, 60"L 20"D 18"H Ottoman, Cube, Black, 17"L 17"D 18'H Ottoman, Cube, White Leather, 17"L 17"D 18"H Ottoman, Half Round, Black, 72"L 36"D 17"H Ottoman, Half Round, White, 72"L 36"D 17"H Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 50 this brochure may vary in some locations.
51 Specialty Furniture Ottoman, Puzzle Bench, White, 48"L 24"D 18"H Ottoman, South Beach, Wedge, Platinum, 25"L 31"D 18'H Ottoman, Square Seat, Black, 34"L 34"D 15"H Ottoman, Square Seat, White, 34"L 34"D 15"H Ottoman, Vibe Cube, Blue, Vinyl, 18"L 18"D 18"H Ottoman, Vibe Cube, Champagne, Vinyl, 18"L 18"D 18"H Ottoman, Vibe Cube, Gold/ Bronze, Vinyl, 18"L 18"D 18"H Ottoman, Vibe Cube, Green, Vinyl, 18"L 18"D 18"H Seating - Office and Utility Seating Ottoman, Vibe Cube, Pink, Vinyl, 18"L 18"D 18"H Ottoman, Vibe Cube, Red, Vinyl, 18"L 18"D 18"H Ottoman, Vibe Cube, Yellow, Vinyl, 18"L 18"D 18"H Chair, Altura, High Back, 25"L 25"D 43"H Adj Chair, Altura, Med. Back, 25"L 25"D 37"H Adj Chair, Executive, Pro, White, 27.5"L 27.5"D 45.7"H Chair, Flex with Wheels, 24"L 22"D 31"H Chair, Luxor, High Back, 27"L 28"D 47"H Adj Chair, Luxor, Med. Back, 27"L 28"D 41"H Adj Chair, Otto, Highback Black, 23"L 21"D 43"H Seating - Barstools Chair, Task, 25"L 26"D 21"H Stool, Drafting, 25"L 26"D 34"H Barstool, Banana, Black, 21"L 22"D 30"H Barstool, Banana, White, 21"L 22"D 30"H Barstool, Gin, Maple, 16"L 16"D 29"H Barstool, Ice, Transparent/ Chrome, 16.75"L 16"D 32"H Barstool, Jetson, Black, 18"L 19"D 29"H Barstool, Lift, Chrome/Black Seat, 15" Round "H Barstool, Lift, Chrome/Gray Seat, 15" Round "H Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 51 this brochure may vary in some locations.
52 Specialty Furniture Barstool, Lift, Chrome/Red Seat, 15" Round "H Barstool, Lift, Chrome/White Seat, 15" Round "H Barstool, Oslo, Blue, 17"L 20"D 30"H Barstool, Oslo, White, 17"L 20"D 30"H Barstool, Rustique, Gunmetal, 13"L 13"D 30"D Barstool, Shark Swivel, White/ Chrome Base, 22"L 19"D 34"- 44"H Barstool, Zooey Swivel, White/ Chrome Base, 15"Lx17"Dx31"-3 5"H Table Surface Colors Maple Graphite Nebula Brushed Red Brushed Blue Silver Textured Tables - Cafe Table, Cafe, Blue/ Black, 30" Round 29"H Table, Cafe, Blue/ Chrome, 30" Round 29"H Table, Cafe, Graphite/ Black, 30" Round 29"H Table, Cafe, Graphite/ Black, 36" Round 29"H Table, Cafe, Graphite/ Chrome, 30" Round 29"H Table, Cafe, Graphite/ Chrome, 36" Round 29"H Table, Cafe, Maple/ Black, 30" Round 29"H Table, Cafe, Maple/ Black, 36" Round 29"H Table, Cafe, Maple/ Chrome, 30" Round 29"H Table, Cafe, Maple/ Chrome, 36" Round 29"H Table, Cafe, Red/ Black, 30" Round 29"H Table, Cafe, Red/ Chrome, 30" Round 29"H Table, Cafe, Silver Texture/Black Base, 30" Round 29"H Table, Cafe, Silver Textured Grain/ Tulip Chrome Base, 30" Round 29"H Table, Cafe, White Laminate/Black Base, 36" Round 29"H Table, Cafe, White Laminate/Tulip Chrome Base, 36" Round 29"H Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 52 this brochure may vary in some locations.
53 Specialty Furniture Tables - Bar Table, Bar, Blue/Black, 30" Round 42"H Table, Bar, Blue/ Chrome, 30" Round 42"H Table, Bar, Graphite/ Black, 30" Round 42"H Table, Bar, Graphite/ Black, 36" Round 42"H Table, Bar, Graphite/ Chrome, 30" Round 42"H Table, Bar, Graphite/ Chrome, 36" Round 42"H Table, Bar, Maple/Black, 30" Round 42"H Table, Bar, Maple/Black, 36" Round 42"H Table, Bar, Maple/ Chrome, 30" Round 42"H Table, Bar, Maple/ Chrome, 36" Round 42"H Table, Bar, Red/Black, 30" Round 42"H Table, Bar, Red/ Chrome, 30" Round 42"H Table, Bar, Silver Textured Grain/ Black Base, 30" Round 42"H Table, Bar, Silver Textured Grain/ Tulip Chrome Base, 30" Round 42"H Table, Bar, White Laminate/Black Base, 36" Round 42"H Table, Bar, White Laminate/Tulip Chrome Base, 30" Round 42"H Tables - Cocktail Table, Cocktail, Geo, Black, 50"L 22"D 16"H Table, Cocktail, Geo, Chrome, 50"L 22"D 16"H Table, Cocktail, Inspiration, 42"L 28"D 18"H Table, Cocktail, Oliver, 47"L 27"D 19"H Table, Cocktail, Silverado, 36" Round 17"H Table, Cocktail, Soho, 38"L 38"D 18.5"H Table, Cocktail, Sydney Black, 48"L 26"D 18"H Table, Cocktail, Sydney White, 48"L 26"D 18"H Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 53 this brochure may vary in some locations.
54 Specialty Furniture Tables - End Tables Table, Aura, White Metal, 15" Round 22"H Table, E, Wood, 21"L 15.5"D 27.5"H Table, End, Geo, Black, 26"L 26"D 20"H Table, End, Geo, Chrome, 26"L 26"D 20"H Table, End, Inspiration, 24"L 28"D 22"H Table, End, Oliver, 22" Round 22"H Table, End, Silverado, 24" Round 22"H Table, End, Soho, 26"L 26"D 27"H Table, End, Sydney, Black, 27"L 23"D 22"H Table, End, Sydney, White, 27"L 23"D 22"H Table, Mosaic, Set of 3 Conference Tables Table, Timber, Wood, 16" Round 17"H Table, Conf., Geo, Black, 42"L 42"D 29"H Table, Conf., Geo, Black, 60"L 36"D 29"H Table, Conf., Geo, Chrome, 42"L 42"D 29"H Table, Conf., Geo, Chrome, 60"L 36"D 29"H Table, Conf., Graphite, 42" Round 29"H Table, Conf., Graphite, 72"L 36"D 29"H Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 54 this brochure may vary in some locations.
55 Specialty Furniture Table, Conf., Graphite, 96"L 36"D 29"H Table, Conf., Gray, 72"L 36"D 29"H Table, Conf., Gray, 96"L 36"D 29"H Table, Conf., Mahogany, 120"L 42"W 29"H Table, Conf., Mahogany, 42" Round, 42"L 42"W 29"H Table, Conf., Mahogany, 72"L 42"W 29"H Table, Conf., Mahogany, 96"L 42"W 29"H Table, Conf., Manhattan, 42" Round 29"H Table, Conf., Merlin, Gray Laminate/Black, 46"L 29"D 30"H Table, Conf., White Laminate, 42" Round 29"H Table, Nova, Oval, White/Silver Legs, 71"L 35.5"D 29"H Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 55 this brochure may vary in some locations.
56 Specialty Furniture Tables - Martini Bar Table, Bar, Martini 3 pc., 100"L 100"D 47"H Table, Bar, Martini, 50"L 50"D 47"H Product Display Bookcase, Graphite, 36"L 13"D 71"H Bookcase, Mahogany, 36"L 13"D 71"H Etagere, Black, 30"L 16"D 70"H Etagere, Pewter, 30"L 16"D 70"H Pedestal, Black Plastic, 24"L 24"D 36"H Pedestal, Black Plastic, 24"L 24"D 42"H Pedestal, Locking Door, Black, 24"L 24"D 42"H Pedestal, Powered Locking, Black, 24"L 24"D 30"H Pedestal, Powered Locking, Black, 24"L 24"D 42"H Pedestal, Powered Locking, White, 24"L 24"D 30"H Pedestal, Powered Locking, White, 24"L 24"D 42"H Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 56 this brochure may vary in some locations.
57 Specialty Furniture Office and Utility Furniture Credenza, Graphite, 72"L 24"D 29"H Credenza, Mahogany, 72"L 24"D 29"H Desk, Executive, Graphite, 60"L 30"D 29"H Desk, Executive, Mahogany, 60"L 30"D 29"H Desk, Writing/Work Table, White Laminate/White, 48"L 24"D 30"H File, Lateral, Graphite, 36"L 20"D 29"H File, Lateral, Mahogany, 36"L 20"D 29"H Lamps Lamp, Floor, Mason, Silver, 18" Round 55"H Lamp, Table, Mason, Silver, 16" Round 26"H Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on 57 this brochure may vary in some locations.
58 Specialty Furniture Order Form Page 1 of 2 B-1 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 ITEM# DESCRIPTION DISCOUNT PRICE Seating - Sofas and Loveseats Loveseat, Key West, Black, 57"L 35"D 33"H $ $ Loveseat, Naples, Black Vinyl, 62"L 30"D 28"H $ $ Sectional, Heathrow, Black Vinyl, 72"L 48"D 28"H $ 1, $ 1, Sectional, South Beach, 3 pc., Platinum, 152"L 40"D $ 1, $ 1, Sofa, Allegro, Blue Fabric, 73"L 34.5"D 29.5"H $ $ 1, Sofa, Heathrow, Black Vinyl, 48"L 24"D 28"H $ $ Sofa, Key West, Black, 85"L 35"D 33"H $ $ Sofa, Mirabel, Brown Leather, 76"L 35"D 32"H $ $ 1, Sofa, Naples, Black Vinyl, 87"L 30"D 28"H $ $ Sofa, Roma, White Vinyl, 78"L 31"D 33"H $ $ 1, Sofa, South Beach, Platinum Suede, 69"L 29"D 33"H $ $ Sofa, Tangiers, 78"L 37"D 36"H $ $ Seating - Club Chairs Chair, Allegro, Blue Fabric, 36"L 34.5"D 29.5"H $ $ Chair, Barcelona, Black, 30"L 31"D 35"H $ $ 1, Chair, Barcelona, White, 30"L 30"D 31"H $ $ 1, Chair, Mirabel, Brown Leather, 36"L 35"D 32"H $ $ Chair, Roma, White Vinyl, 37"L 31"D 33"H $ $ Chair, Tub, Key West, Black, 31"L 31"D 31"H $ $ Corner, Heathrow, Black Vinyl, 24"L 24"D 28"H $ $ Seating - Chairs Chair, Altura, Guest, 25"L 20"D 34"H $ $ Chair, Berlin, Black/White, 18"L 22"D 32"H $ $ Chair, Berlin, Red/White, 18"L 22"D 32"H $ $ Chair, Brewer, Black, 20"L 20"D 32"H $ $ Chair, Christopher, White Vinyl w/chrome, 17"L 19"D $ $ Chair, Duet Stack, Black/Chrome, 23"L 18.5"D 16"H $ $ Chair, Fusion, Clear/White, 19"L 21"D 32"H $ $ Chair, Fusion, Green/White, 19"L 21"D 32"H $ $ Chair, Fusion, Red/White, 19"L 21"D 32"H $ $ Chair, Heathrow, Black Vinyl, 24"L 24"D 28"H $ $ Chair, Ice Transparent/Chrome, 17.25"L 20"D 32"H $ $ Chair, Iso Mesh Black, 36"L 24"D 38"H $ $ Chair, Jetson, 19"L 18"D 31"H $ $ Chair, La Brea Swivel, Charcoal Gray Fabric, 35"L 2 $ $ Chair, Luxor, Guest, 27"L 28"D 40"H $ $ Chair, Madden Arm, Lt. Gray Vinyl, 27"L 32"D 33"H $ $ Chair, Naples, Black Vinyl, 36"L 30"D 28"H $ $ Chair, New York, 23"L 32"D 33"H $ $ Chair, Panton, White, 20"L 34"D 33"H $ $ Chair, Rustique Arm, Gunmetal, 20"L 18"D 31"H $ 1, $ 2, Chair, Swanson Swivel, White Vinyl, 28"L 25"D 18"H $ $ Chair, T-Vac Translucent, 25"L 23"D 30"H $ $ Chair, Tangiers, 34"L 37"D 36"H $ $ Chair, Wendy, Clear Acrylic, 15"L 20"D 36"H $ $ Seating - Ottomans Ottoman, Bench, Black Vinyl, 60"L 20"D 18"H $ $ Ottoman, Bench, White Vinyl, 60"L 20"D 18"H $ $ Ottoman, Cube, Black, 17"L 17"D 18'H $ $ Ottoman, Cube, White Leather, 17"L 17"D 18"H $ $ Ottoman, Half Round, Black, 72"L 36"D 17"H $ $ Ottoman, Half Round, White, 72"L 36"D 17"H $ $ Ottoman, Puzzle Bench, White, 48"L 24"D 18"H $ $ Ottoman, South Beach, Wedge, Platinum, 25"L 31"D $ $ Ottoman, Square Seat, Black, 34"L 34"D 15"H $ $ Ottoman, Square Seat, White, 34"L 34"D 15"H $ $ Ottoman, Vibe Cube, Blue, Vinyl, 18"L 18"D 18"H $ $ Ottoman, Vibe Cube, Champagne, Vinyl, 18"L 18"D $ $ Ottoman, Vibe Cube, Gold/Bronze, Vinyl, 18"L 18"D $ $ Ottoman, Vibe Cube, Green, Vinyl, 18"L 18"D 18"H $ $ Ottoman, Vibe Cube, Pink, Vinyl, 18"L 18"D 18"H $ $ Price List REGULAR PRICE ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE Seating - Ottomans Ottoman, Vibe Cube, Red, Vinyl, 18"L 18"D 18"H $ $ Ottoman, Vibe Cube, Yellow, Vinyl, 18"L 18"D 18"H $ $ Seating - Office and Utility Seating Chair, Altura, High Back, 25"L 25"D 43"H Adj. $ $ Chair, Altura, Med. Back, 25"L 25"D 37"H Adj. $ $ Chair, Executive, Pro, White, 27.5"L 27.5"D 45.7"H $ $ Chair, Flex with Wheels, 24"L 22"D 31"H $ $ Chair, Luxor, High Back, 27"L 28"D 47"H Adj. $ $ Chair, Luxor, Med. Back, 27"L 28"D 41"H Adj. $ $ Chair, Otto, Highback Black, 23"L 21"D 43"H $ $ Chair, Task, 25"L 26"D 21"H $ $ Stool, Drafting, 25"L 26"D 34"H $ $ Seating - Barstools Barstool, Banana, Black, 21"L 22"D 30"H $ $ Barstool, Banana, White, 21"L 22"D 30"H $ $ Barstool, Gin, Maple, 16"L 16"D 29"H $ $ Barstool, Ice, Transparent/Chrome, 16.75"L 16"D 32 $ $ Barstool, Jetson, Black, 18"L 19"D 29"H $ $ Barstool, Lift, Chrome/Black Seat, 15" Round $ $ Barstool, Lift, Chrome/Gray Seat, 15" Round $ $ Barstool, Lift, Chrome/Red Seat, 15" Round $ $ Barstool, Lift, Chrome/White Seat, 15" Round $ $ Barstool, Oslo, Blue, 17"L 20"D 30"H $ $ Barstool, Oslo, White, 17"L 20"D 30"H $ $ Barstool, Rustique, Gunmetal, 13"L 13"D 30"D $ $ Barstool, Shark Swivel, White/Chrome Base, 22"L 1 $ $ Barstool, Zooey Swivel, White/Chrome Base, 15"Lx1 $ $ Tables - Cafe Table, Cafe, Blue/Black, 30" Round 29"H $ $ Table, Cafe, Blue/Chrome, 30" Round 29"H $ $ Table, Cafe, Graphite/Black, 30" Round 29"H $ $ Table, Cafe, Graphite/Black, 36" Round 29"H $ $ Table, Cafe, Graphite/Chrome, 30" Round 29"H $ $ Table, Cafe, Graphite/Chrome, 36" Round 29"H $ $ Table, Cafe, Maple/Black, 30" Round 29"H $ $ Table, Cafe, Maple/Black, 36" Round 29"H $ $ Table, Cafe, Maple/Chrome, 30" Round 29"H $ $ Table, Cafe, Maple/Chrome, 36" Round 29"H $ $ Table, Cafe, Red/Black, 30" Round 29"H $ $ Table, Cafe, Red/Chrome, 30" Round 29"H $ $ Table, Cafe, Silver Texture/Black Base, 30" Round 2 $ $ Table, Cafe, Silver Textured Grain/Tulip Chrome Ba $ $ Table, Cafe, White Laminate/Black Base, 36" Round $ $ Table, Cafe, White Laminate/Tulip Chrome Base, 36 $ $ Tables - Bar Table, Bar, Blue/Black, 30" Round 42"H $ $ Table, Bar, Blue/Chrome, 30" Round 42"H $ $ Table, Bar, Graphite/Black, 30" Round 42"H $ $ Table, Bar, Graphite/Black, 36" Round 42"H $ $ Table, Bar, Graphite/Chrome, 30" Round 42"H $ $ Table, Bar, Graphite/Chrome, 36" Round 42"H $ $ Table, Bar, Maple/Black, 30" Round 42"H $ $ Table, Bar, Maple/Black, 36" Round 42"H $ $ Table, Bar, Maple/Chrome, 30" Round 42"H $ $ Table, Bar, Maple/Chrome, 36" Round 42"H $ $ Table, Bar, Red/Black, 30" Round 42"H $ $ Table, Bar, Red/Chrome, 30" Round 42"H $ $ Table, Bar, Silver Textured Grain/Black Base, 30" R $ $ Table, Bar, Silver Textured Grain/Tulip Chrome Bas $ $ Table, Bar, White Laminate/Black Base, 36" Round $ $ Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
59 Specialty Furniture Order Form Page 2 of 2 B-2 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER ITEM# DESCRIPTION DISCOUNT PRICE Tables - Bar Table, Bar, White Laminate/Tulip Chrome Base, 30" $ $ Tables - Cocktail Table, Cocktail, Geo, Black, 50"L 22"D 16"H $ $ Table, Cocktail, Geo, Chrome, 50"L 22"D 16"H $ $ Table, Cocktail, Inspiration, 42"L 28"D 18"H $ $ Table, Cocktail, Oliver, 47"L 27"D 19"H $ $ Table, Cocktail, Silverado, 36" Round 17"H $ $ Table, Cocktail, Soho, 38"L 38"D 18.5"H $ $ Table, Cocktail, Sydney Black, 48"L 26"D 18"H $ $ Table, Cocktail, Sydney White, 48"L 26"D 18"H $ $ Tables - End Tables Table, Aura, White Metal, 15" Round 22"H $ $ Table, E, Wood, 21"L 15.5"D 27.5"H $ $ Table, End, Geo, Black, 26"L 26"D 20"H $ $ Table, End, Geo, Chrome, 26"L 26"D 20"H $ $ Table, End, Inspiration, 24"L 28"D 22"H $ $ Table, End, Oliver, 22" Round 22"H $ $ Table, End, Silverado, 24" Round 22"H $ $ Table, End, Soho, 26"L 26"D 27"H $ $ Table, End, Sydney, Black, 27"L 23"D 22"H $ $ Table, End, Sydney, White, 27"L 23"D 22"H $ $ Table, Mosaic, Set of 3 $ $ Table, Timber, Wood, 16" Round 17"H $ $ Tables - Conference Table, Conf., Geo, Black, 42"L 42"D 29"H $ $ Table, Conf., Geo, Black, 60"L 36"D 29"H $ $ Table, Conf., Geo, Chrome, 42"L 42"D 29"H $ $ Table, Conf., Geo, Chrome, 60"L 36"D 29"H $ $ Table, Conf., Graphite, 42" Round 29"H $ $ Table, Conf., Graphite, 72"L 36"D 29"H $ $ Table, Conf., Graphite, 96"L 36"D 29"H $ $ Table, Conf., Gray, 72"L 36"D 29"H $ $ Table, Conf., Gray, 96"L 36"D 29"H $ $ Table, Conf., Mahogany, 120"L 42"W 29"H $ $ Table, Conf., Mahogany, 42" Round, 42"L 42"W 29" $ $ Table, Conf., Mahogany, 72"L 42"W 29"H $ $ Price List REGULAR PRICE ITEM# DESCRIPTION Place Order Here DISCOUNT PRICE REGULAR PRICE Tables - Conference Table, Conf., Mahogany, 96"L 42"W 29"H $ $ Table, Conf., Manhattan, 42" Round 29"H $ $ Table, Conf., Merlin, Gray Laminate/Black, 46"L 29" $ $ Table, Conf., White Laminate, 42" Round 29"H $ $ Table, Nova, Oval, White/Silver Legs, 71"L 35.5"D 2 $ $ Tables - Martini Bar Table, Bar, Martini 3 pc., 100"L 100"D 47"H $ 2, $ 4, Table, Bar, Martini, 50"L 50"D 47"H $ 1, $ 1, Product Display Bookcase, Graphite, 36"L 13"D 71"H $ $ Bookcase, Mahogany, 36"L 13"D 71"H $ $ Etagere, Black, 30"L 16"D 70"H $ $ Etagere, Pewter, 30"L 16"D 70"H $ $ Pedestal, Black Plastic, 24"L 24"D 36"H $ $ Pedestal, Black Plastic, 24"L 24"D 42"H $ $ Pedestal, Locking Door, Black, 24"L 24"D 42"H $ $ Pedestal, Powered Locking, Black, 24"L 24"D 30"H $ $ Pedestal, Powered Locking, Black, 24"L 24"D 42"H $ $ Pedestal, Powered Locking, White, 24"L 24"D 30"H $ $ Pedestal, Powered Locking, White, 24"L 24"D 42"H $ $ Office and Utility Furniture Credenza, Graphite, 72"L 24"D 29"H $ $ Credenza, Mahogany, 72"L 24"D 29"H $ $ Desk, Executive, Graphite, 60"L 30"D 29"H $ $ Desk, Executive, Mahogany, 60"L 30"D 29"H $ $ Desk, Writing/Work Table, White Laminate/White, 48 $ $ File, Lateral, Graphite, 36"L 20"D 29"H $ $ File, Lateral, Mahogany, 36"L 20"D 29"H $ $ Lamps* Lamp, Floor, Mason, Silver, 18" Round 55"H $ $ Lamp, Table, Mason, Silver, 16" Round 26"H $ $ *Power is not included. Order power on Electrical Order Form in this manual. Please note if 24 hour power is required. ITEM# DESCRIPTION PRICE X QTY = TOTAL Prices include delivery, installation, rental, and removal. Orders received after the discount deadline date are subject to availability and/or substitutions. Cancellation Policy: Items cancelled will be charged 100% of original price after move-in begins. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
60 Graphics and Signage Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 I-1 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Order graphics and upload artwork files directly online, click here: Price List Graphics and Signage Item Code Description Discount ($) Regular ($) Qty Total "W x 28"H Vertical Sign w/ Sign Holder, Double Sided $ "W x 28"H Vertical Sign w/ Sign Holder, Single Sided $ "W x 36"H Vinyl Banner (horizontal or vertical) w/ Silver Grommets, Single Sided Freestanding 24"W x 84"H Vertical Ad Board w/ Cardboard Base, Double Sided Freestanding 24"W x 84"H Vertical Ad Board w/ Cardboard Base, Single Sided Freestanding 38"W x 84"H Vertical Ad Board w/ Cardboard Base, Double Sided Freestanding 38"W x 84"H Vertical Ad Board w/ Cardboard Base, Single Sided $ $ $ $ $ Printed Cardboard Base for Freestanding Boards $ Please Indicate Choice I have NOT sent my print ready file(s) to GES Please let us know when you expect to submit your artwork: I need assistance submitting my file(s), please contact me I will be submitting my file by (date) I need GES to set my copy Copy placement only - indicate copy in the area below I have already sent my print ready file(s) to GES Check the submission type used below: I sent them to the [email protected] mailbox I sent a disc via USPS, FedEx, UPS or other I sent them directly to a GES employee (insert name below) A. Total All items Ordered $ B. Sales Tax: 8.1% C. Payment Enclosed A x 8.1 % = B $ A + B = C $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: AUTHORIZED NAME - PLEASE PRINT X DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
61 Digital File Preparation I-2 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 We are committed to partnering with you to provide comprehensive and effective graphic solutions for your event. The graphics print and production industry continuously evolves, and we want your graphics and images to look their absolute best. To ensure the highest quality output from your digital files, and to make file transfers as seamless as possible, please review and follow these guidelines when submitting artwork to GES. We also offer layout and design services for a fee. Please contact GES for details. Suitable Programs for images or logos Suitable Media for images or logos Program Preferred Format Media Preferred Format Adobe Illustrator CS6, CC 2014.ai,.eps CD-ROM Hard copy color proofs Adobe Photoshop CS6, CC 2014.tif (LZW),.jpg (High Quality),.psd DVD-ROM Hard copy color proofs Adobe InDesign CS6, CC 2014.indd (include all links) Attachments Limited to maximum size of 5MB Adobe Acrobat.pdf (Press Quality Setting) FTP Mandatory ZIP or SIT compression AVOIDING ADDITIONAL COSTS: Files obtained from the internet (JPG, GIF, PNG) or artwork created in MS Office applications (Word, Excel, PowerPoint, etc.) are often not suitable for high quality output, and require additional hourly charges. Artwork should be created at actual size, however for larger files, such as banner artwork, files can be scaled down to accommodate the limits of the software. Scans should be no smaller than 300dpi at quarter size. To avoid additional costs associated with these file types, please supply files as defined herein. Vector Artwork For the best quality, create graphics in vector format (AI, EPS). Logos taken from websites are generally GIF files, and those are not acceptable as they will not print clearly. See visual. AI / EPS (vector) GIF (raster) Artwork produced in vinyl, such as solid company logos or text, must be supplied in a vector format (AI or vector EPS). Artwork created in a pixel format (TIF, JPG) is not suitable because the vinyl plotter cannot interpret raster images. See visual. Editable Text Low resolution (72 dpi) Outlined Text High resolution (300 dpi) Bitmap/Raster Artwork TIF and PSD - These are the preferred file formats for raster images. Files should be supplied at 100dpi at full size, or they should scale to those dimensions. If the resolution is lower than 100dpi, images can look blurry or pixelated when printed. If there is a lot of small text in the raster image, the file can be provided at higher resolutions to ensure print quality. See Visual. JPEG - We can use JPEG files, but because JPEGs use file compression this can sometimes affect image quality. Therefore, this file type should only be used if the files are being ed. PDF - These are print files only and cannot be altered to fit different sizes, artwork must be set up at the correct proportion and at print-ready quality Ensure images are saved at high resolution (100dpi at final size). Color Set Up If your artwork uses Pantone colors, please supply a Pantone color reference. Some colors are more likely to be achieved than others, but due to printer limitations Pantone colors are matched to the best possible interpretation for the specific output device. Hard copies such as brochures or print-outs can be used as a reference for color matching. Fonts Outline all fonts before sending the files. If you are using a program where this is not an option, include all fonts with your files. Open Type Fonts (OTF) are preferred. Order graphics and upload artwork files directly online, click here: Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
62 Digital File Preparation I-2 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, Front and Backlit Graphics When producing artwork for front lit graphics or transparencies keep these points in mind: Avoid setting type in Photoshop instead use a vector-based program (such as Adobe Illustrator) for your type. If you do use vector smart objects, save the file as an.eps or.psd to retain vector properties. If you plan to add effects to your type (such as drop shadows or glows), follow these steps: a. Import the Illustrator type into Photoshop b. Add effects to the type c. Separate the effects onto a layer d. Delete the type layer e. Assemble the type and photo in a vector program. Always provide logos in a vector format. If you have critical PMS colors to match, provide us with a layered Photoshop file to allow for color editing. Always add at least 1 of bleed to your images. Use gradients carefully and sparingly. Gradients often band, and little can be done to correct the problem. Look at your high res file at 100% if you can see the banding, it WILL appear in the print. Adding 1 pt. of noise to the file may resolve the problem. File Sizes Please build Photoshop (raster) graphics to at least 100dpi at final size. Any combination of size/resolution that produces this result is acceptable. (e.g. 1/4 size Here is an easy way to determine how much digital information is needed for your graphic: Open a new document in Photoshop Enter the final width and height of your graphic. Enter a resolution of 100 dpi The resulting megabyte size is the approximate amount of digital information we need for best quality output. Adobe Illustrator, InDesign, Photoshop Work with.eps files as much as possible..eps files are a better quality file format than.tif files and are accepted more easily by Adobe Illustrator. Save a Low Res files version of your files for proofing and a Hi Res file for production. Illustrator allows for seamless swapping of LR and HR files provided the images are the same dimensions. When saving your HR file, use the settings shown in figure a. This will compress the information in the file without degrading the quality. High resolution files saved with this setting present no issues for our output devices. If you must work with a.tif file because you are colorizing it in illustrator, save the HR file with the LZW compression option. Keep all color-critical elements of your design vector whenever possible. Don t send the layered Photoshop unless you need critical color corrections. If you want to add a Photoshop effect to a logo or color critical text: set the text in illustrator or keep the logo vector, create the desired effect in Photoshop, then link the Photoshop file into Illustrator under the color critical vector art or text. Photoshop files with text or vector smart objects need to be saved out as.eps or.psd to retain vector properties. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 62 Placed Images Provide placed images at 100dpi at 100% of final size as a.tif (LZW compression) or.psd. Embedding images in Illustrator is preferred and need to be 100dpi at final size. Fonts Turn all fonts to outlines or convert to paths before sending the files. If you are using a program where this is not an option, YOU MUST INCLUDE ALL FONTS with your files. OTF (open type fonts). are preferred. Vinyl We can only produce vinyl for type or logos from VECTOR based artwork. DO NOT send PowerPoint files,.gifs,.jpgs,.pdfs or raster-based images output to vinyl. Remember! You MUST add bleed to your photographic images. Backlit graphics are held in place with velcro or with a frame place type and critical images at least 1 from all edges to avoid this dead space (see diagram below). You MUST provide PMS colors. We are not responsible for accurate reproduction of your logo or corporate colors if PMS matches are not provided. Please make certain that your scans are clean (free of dust, dirt, and scratches) BEFORE you send them for production. Deadlines and time constraints do not allow us to check all your images for quality. We must assume the images you provide are the highest quality available to you. To check for quality, look at your Photoshop files at 100% enlargement. If you can see dirt and scratches, they will appear on your final output. Use the rubber stamp tool (clone stamp tool) to eliminate these imperfections. figure a Order Directly Online:
63 Standard Graphics 38" Ad Board 24" Ad Board Freestanding 38"W x 84"H Vertical Ad Board w/ Cardboard Base, Single Sided (includes cardboard base, graphic & delivery) Freestanding 38"W x 84"H Vertical Ad Board w/ Cardboard Base, Double Sided Includes cardboard base, graphic and delivery. Printed base avalable at additional cost Freestanding 24"W x 84"H Vertical Ad Board w/ Cardboard Base, Single Sided (includes cardboard base, graphic & delivery) Freestanding 24"W x 84"H Vertical Ad Board w/ Cardboard Base, Double Sided Includes cardboard base, graphic and delivery. Printed base avalable at additional cost. 22" x 28" with Sign Holder 6' x 3' Banner "W x 28"H Vertical Sign w/ Sign Holder, Single Sided "W x 28"H Vertical Sign w/ Sign Holder, Double Sided Includes sign holder rental, graphic and delivery "W x 36"H Vinyl Banner (horizontal or vertical) w/ Silver Grommets, Single Sided Banner is available horizontal or vertical. Includes silver grommets. Please note that although arm lights may be included in your package, electrical power must be ordered separately through the electrical services provider in your exhibitor service manual. Colors may vary 63due to facility lighting, printing limitations and dye lot differences.
64 Vehicle Placement Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 R-15 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Vehicle placement on the trade show floor will be a round-trip fee of $ per vehicle. It is understood that this will apply to rolling stock, selfpropelled, towed and/or pushed vehicles/machinery. GES will receive equipment at show site and deliver to the Exhibitor booth. We will also handle the outbound as an inclusive service. Vehicle placement must be Exhibitor Supervised. GES assumes no liability for loss, damage or bodily injury arising out of the placement of Exhibitor's vehicle. Exhibitor assumes the responsibility and any liability arising therefrom, for the work performed by union labor under Exhibitor's supervision. Exhibitors must stay clear during movement of the vehicle. Exhibitor will be at show site on, 20, between and AM/PM to assist in the movement of the vehicle. The City Fire Marshal requires that battery cables must be disconnected, place a protective covering under the vehicle, gas tank must either be taped shut or have a lockable gas cap and may contain no more than a quarter (1/4) tank of fuel. Exhibitor is responsible for checking local Fire Marshal rules and regulations for additional requirements. Be advised that if you are planning to display a vehicle, you are required to provide the information listed on this page. A GES Representative will contact you regarding a specific time when to have your vehicle ready to go onto the tradeshow floor. A) Overall Width B) Overall Length C) Wheel Distance Vehicle Description A) Overall Width B) Overall Length Total Sq. Ft. D) Wheel Distance 1) Front Axle Weight 2) Rear Axle Weight C) Wheel Distance D) Wheel Distance 1) Front Axle Weight 2) Rear Axle Weight Total Weight 1. $ 2. $ 3. $ 4. $ Total Price 5. $ * For dual Axle vehicles measure distance from the front wheel A. Item # Payment Enclosed $ to between the back wheels I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
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66 EXHIBITOR SERVICE MANUAL October 20-23(Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center PROCEDURES FOR USING AN EAC Both the exhibitor and their appointed contractor must satisfy the following requirements: The Exhibitor Appointed Contractor Work Authorization Form, (to be completed by the exhibiting firm only) is due to ISSA headquarters no later than September 15, 2015 The Exhibitor Appointed Contractor must provide ISSA with the proper Certificate of Insurance no later than September 15, If this requirement is not met by the mentioned date, the Exhibitor Appointed Contractor will not be allowed on the trade show floor to service their clients. GES Global Experience Specialists is the Official Service Contractor for ISSA/INTERCLEAN North America A list of all official vendors can be found in the Exhibitor Service Manual. Exhibitors who wish to use a contractor other than the designated official contractors to set-up, service and dismantle their exhibits, may do so, provided both the exhibitor and appointed contractor comply with the procedures outlined below. Please note that no exceptions will be made for material handling (drayage), electrical, plumbing, rigging, decorator labor, millwright work, telephone, booth cleaning, booth security, and catering. RULES & REGULATIONS 1. All Exhibitor Appointed Contractors must comply with show rules and regulations, and accept appropriate liability for any negligent actions. 2. The Exhibitor Appointed Contractor acknowledges that the show site and surrounding areas are active work zones and the Exhibitor Appointed Contractor, its agents, employees and representatives are present at their own risk. 3. The Exhibitor Appointed Contractors shall be prepared to show evidence to the Official Service Provider that it possesses applicable and current contracts. 4. The Exhibitor Appointed Contractors shall be prepared to show evidence it has authorization from the contractor. 5. The Exhibitor agrees that he/she is ultimately responsible for all services in connection with their exhibit, including freight, drayage, rentals and labor. 6. The Exhibitor Appointed Contractor shall provide certificates of insurance and must agree in writing no later than 30 days prior to show opening. 7. The Exhibitor Appointed Contractor will be responsible for all reasonable costs related to its operation, restoration of exhibit space to its initial condition, etc. Where applicable a one hour minimum labor charge will be charged at the appropriate steward rate of pay per day/per union to either the Exhibitor Appointed Contractor/ Exhibitor depending upon the billing arrangement set up with GES. (Based upon Exhibitor Appointed Contractor not number of booths) 8. The Exhibitor Appointed Contractor will not be permitted on the exhibit floor during the show days unless provided an appropriate registration badge. 66
67 EXHIBITOR SERVICE MANUAL October 20-23(Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center 9. The show aisles and public spaces are not part of the Exhibitor's booth. Therefore, the Exhibitor Appointed Contractor is required to confine all activities to the exhibit space of the Exhibitor who has given the valid order for services. Exhibitors may be charged for costs related to movement of its property if the Exhibitor Appointed Contractor does not contain its operations within the confines of the booth. 10. Solicitation on the exhibit floor is prohibited. Any Exhibitor Appointed Contractor or Non-official contractor engaged in any solicitation on the exhibit floor including the distribution of official company literature will be removed from the exhibit floor, unless pre-approved in writing by Show Organizer or GES Management. 11. During show hours, only exhibit badges will be permitted on the show floor. No installation and dismantling crew members will be permitted on the exhibit floor during show hours without the proper convention badges. 12. The Exhibitor Appointed Contractor shall indemnify and hold ISSA and GES Global Experience Specialists harmless from and against any and all negligent acts or omissions of Exhibitor Appointed Contractor, its agents, employees and representatives. INSURANCE COVERAGE REQUIREMENTS (see sample) 1. Comprehensive General Liability with limits as follows: $1 million in respect of injuries to any one person in any occurrence $2 million in respect of injuries to more than one person in any one occurrence $1 million in respect of damage to property. ISSA, GES Global Experience Specialists, and The Las Vegas Convention Center, must be named as additional insured s. This policy should include coverage for premises/operations, contractual liability, broad form property damage liability, products liability if a product is provided, and personal injury liability, if guard service is provided. 2. Workers Compensation and Occupational Disease insurance in full compliance of all federal and states laws and cover all company employees. 3. Employers Liability insurance with minimum limits of $500,000 per accident covering injury or death to any employee outside the scope of Workers Compensation and Occupational Disease coverage 4. Comprehensive General Automobile liability insurance covering any owned, non-owned or hired self-propelled of the type for use on and off the Orange County Convention Center, including coverage of loading and unloading hazards with limits of liability of $1 million in respect of injuries and property damage in any one occurrence. The policy must be in effect over the dates of Sunday, October 18, through Sunday, October 25. We also ask that the certificate of insurance contain a specific provision requiring that we be notified in writing 30 days in advance of any cancellation, non-renewal, or material change. 67
68 EXHIBITOR SERVICE MANUAL October (Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center EAC ON-SITE WRISTBAND POLICY ISSA/INTERCLEAN implements an exhibit hall access policy. All EACs will be required to wear a temporary wristband to gain access to the exhibit floor. Please review the following procedures, and please contact [email protected]; phone with any questions. 1) All EAC s must have their certificate of insurance and the original notification as an exhibitor appointed contractor on file with the ISSA. 2) All EAC s must comply with the Las Vegas ESCA policy. 3) All EAC s will be required to wear a temporary wristband to gain access to the floor during move in and move out. Access to the exhibit floor during show hours requires a registration badge. 4) Wristbands requests for subsequent days must be delivered in writing by 2:30 pm to the EAC desk located in the back of the hall by freight door 11, or by the C1 entrance. Wristbands will be distributed at that time as well as the following morning beginning at 7:30am. 5) All EAC s must have a daily master list of all individuals on your payroll. This list must be available to ISSA on request. Things to remember: 1) All wrist bands must be worn on the wrist, which is what security will be looking for. Failure to wear the wristband on the wrist may delay your access to the exhibit floor. 2) Everyone must have state issued photo identification, no exceptions. 3) SOA Security will be conducting spot checks against names on your submitted list. Offenders will be escorted off the exhibit floor. 4) Only order the number of wristband you really need. Wristband request will be matched against payroll lists. Security is everyone s responsibility, and we ask for full cooperation of all vendors. 68
69 EXHIBITOR SERVICE MANUAL October (Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center EAC WORK AUTHORIZATION FORM Deadline Date: September 15, 2015 Exhibitor Information: Exhibiting Firm: Booth Number Contact Name: Title: Address: City: State: Zip: Telephone: Fax: EAC Information: Company Name: Address: City: State: Zip: Phone: Fax: Onsite Information: Local EAC Contact: Phone: Services: Audio/Visual Booth Display Rental/Designer Carpet Rental Computer Floral Signs Flooring (tile) Personnel/Temp Help Photography Furnishings Install/Dismantle (Display Labor) The above ISSA/INTERCLEAN NORTH AMERICA 2015 Exhibitor requests that the contractor listed above be allowed to provide services on behalf of the Exhibitor for the ISSA/INTERCLEAN North America 2015 Trade Show & Convention. Exhibitor also understands that the contractor must be properly insured to work in the exhibit facility. Note: The Exhibitor is responsible for providing the approved contractor with the 2015 Exhibitor Construction Guidelines and all pertinent information contained in the Exhibitor Service Manual. No requests, addendums, or substitutions will be considered after the deadline date. Forms received after September 15, 2015, will be returned with notice that labor must be secured through the official contractor, GES Global Experience Specialists. Signed by: Company: Note: This form is to be completed by an employee of the exhibiting firm, and returned to ISSA to guarantee that your appointed contractor will be approved. 69
70 Notice of Intent to Use EAC and Policies and Procedures TO BE COMPLETED BY EXHIBITOR RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 L-3 Form Deadline Date: September 18, 2015 COMPANY NAME ADDRESS BOOTH NUMBER An Exhibitor Appointed Contractor (EAC) is a company other than the "general or official" service provider on the show that requires access to your booth during installation and dismantling. The EAC may only provide services in the facility that are not designated by the facility as "exclusive" to a designated provider, or by the show organizer in a contract as an exclusive service for the "general or official" service provider or other third party. No EAC will be allowed to work in an Exhibitor s booth if this Notice of Intent to Use EAC (Form L-3), a valid Certificate of Insurance and the Agreement and Rules and Regulations between GES and the EAC (Form L-4) is not completed by an authorized representative and received by GES by the deadline indicated above. This Notice of Intent to Use EAC must be completed for every third party (as well as any other third party ordering or requesting services from GES on behalf of Exhibitor) at the above show. Multiple booths are not to be listed on one form. Exhibitor Appointed Contractor: Contact Name: Street Address: Cell Phone: City: State: Zip: Office Phone: (area code ) Fax: (area code ) Description of Proposed service for Exhibitor: This form will only be accepted if it is executed by an authorized representative of the exhibiting company, and must include: An executed Agreement and Rules and Regulations between GES and EAC. A valid certificate of insurance prepared by the EAC s insurance agent with the minimum coverages as set forth in the Agreement and Rules and Regulations between GES and EAC. PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME - PLEASE PRINT DATE GES shall have no liability to any party for damage or injuries caused by Exhibitor or its third party agents. It is the Exhibitor s responsibility to provide its EACs with all show rules and regulations as set forth in the Exhibitor space lease and the Exhibitor Kit/Service Manual. Exhibitor agrees to indemnify and defend GES for the actions of its agents and exhibitor appointed contractors. The Exhibitor agrees that it is ultimately responsible for all services in connection with the exhibit, including freight, rentals and labor. Exhibitor agrees to be responsible for any losses, damages or injuries that are caused by or attributed to EACs that are not covered or provided by EAC s insurance Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
71 Agreement and Rules and Regulations between GES and EAC TO BE COMPLETED BY EAC 1 of 3 Return with Certificate of Insurance to: Global Experience Specialists, Inc. (GES), Exhibitor Services, 7000 Lindell Road, Las Vegas, NV All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 L-4 Form Deadline Date: September 18, 2015 COMPANY NAME ADDRESS BOOTH NUMBER The undersigned Exhibitor Appointed Contractor ( EAC ) has been designated by an Exhibitor to perform certain services for the Exhibitor at the above referenced show. In consideration of the show organizer and GES permitting the EAC to perform such services at the show, the EAC and GES hereby agree as follows: Rules and Regulations 1. EAC agrees to comply with all rules and regulations of the show as outlined in this agreement, the Exhibitor Kit/Services Manual, including all union rules and regulations, and accept liability for any negligent actions. 2 EAC agrees that it must ascertain and comply with all rules and regulations of the venue, Show Management, and/or the Official Service Provider in order to create a safe work environment. A failure to do so can result in a delay or termination of your right to continue work if the condition cannot be corrected. 3. EAC agrees that the show site, dock and surrounding areas are active work zones and the EAC, its agents, employees and representatives are present at their own risk. Entry into the dock area is prohibited. 4. EAC must have all business licenses and permits required by the State and City governments and the convention facility management prior to commencing work. A certificate of insurance naming GES as an additional insured with appropriate insurance limits prepared by the EAC's insurance agent must be submitted to GES at least 30 days prior to the first date of move in. 5. This Agreement and Rules and Regulations between GES and EAC must be completed by an authorized representative of EAC and returned to GES before the deadline noted above. 6. If the EAC fails to provide the documentation required in paragraphs 4 and 5 above, the Exhibitor will be required to use GES for such services at the prevailing rates set forth in the Exhibitor Kit/Services Manual. 7. EAC shall provide, if requested, evidence to Global Experience Specialists, Inc. (GES) that it possesses applicable and current labor contracts and must comply with all labor agreements and practices. The EAC must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages, strikes or labor problems. 8. EAC will be responsible for all reasonable costs related to its operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etc. Where applicable a one hour minimum labor charge will be charged at the appropriate steward rate of pay per day/per union to either the EAC/Exhibitor depending upon the billing arrangement set up with GES. (Based upon EAC not number of booths) 9. The show aisles and public spaces are not part of the Exhibitor's booth. Therefore, EAC is required to confine all activities to the exhibit space of the Exhibitor who has given a valid order for services. Exhibitors may be charged for costs related to movement of its property if the EAC does not contain its operations within the confines of the booth. No service desks, storage areas or other work facilities will be located anywhere in the building. The show aisles and public space are not a part of the Exhibitor's booth space and must be kept clear at all times. 10. During show hours only EACs with exhibit badges will be permitted on the exhibit floor. No EAC will be permitted on the exhibit floor during show hours without the proper Convention name badge supplied by the exhibiting company. EAC must furnish Show Management and GES with the names of all on-site employees who will be working on the show floor and ensure that they have and wear identification badges at all times necessary as determined by Show Management. 11. EAC has attached herewith certificates of insurance confirming the following required insurance: Commercial General Liability, including contractual liability, with limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products & completed operations aggregate. Automobile Liability with a limit of not less than $1,000,000 combined single limit - each accident. Workers Compensation, as required by law, with Employers Liability Limits of not less than $1,000,000 each accident, $1,000,000 disease - each employee and $1,000,000 disease - policy limit. Umbrella/Excess Liability with a limit of not less than $1,000,000 each occurrence/aggregate. The Commercial General and Automobile Liability Policies shall name Global Experience Specialists, Inc. (GES) (Official Service Provider), ISSA (Show Management), INTERCLEAN NORTH AMERICA (Show) and Las Vegas Convention Center (Facility) as additional insureds on a primary and non-contributory basis per the attached sample certificate of insurance. 12. EAC agrees to indemnify, defend and hold the Show Management, the Facility and Global Experience Specialists, Inc. (GES) harmless from and against any and all claims, lawsuits, demands, liability, costs and expenses, including reasonable attorney s fees and court costs, arising out of EAC s operations, including supervision of GES provided labor. EAC also agrees to reimburse GES for all attorney s fees and costs incurred in connection with any and all claims, lawsuits and counterclaims that should arise out of EAC s failure to adhere to the terms of this agreement. 13. Solicitation of business on the show floor is strictly prohibited. If EAC attempts to provide services designated to another party as "exclusive" or is discovered soliciting on the show floor including the distribution of official company literature, or otherwise does not comply with the rules, the company may be removed from the show floor, and the Exhibitor will not be able to use that company for the remainder of the event. 14. EAC/ Exhibitor may not move freight from one booth to another booth, or to meeting rooms. GES must provide labor. 15. EAC must coordinate all of its activities with Global Experience Specialists, Inc. (GES). 16. The Exhibitor or its EAC should order services required from GES and the Exhibit Hall in advance. Ordering labor or services onsite (which contractors may not be prepared to provide immediately) may delay the set-up of your booth or force your set-up into overtime. 17. The Exhibitor or its EAC should take steps to protect the Exhibitor and the EAC s product in the booth by arranging for booth security and/or cages. GES is not responsible for items left unattended on the show floor. 18. EAC agrees GES is not responsible for any items stored in empty containers. Do not store empty cartons inside of empty crates. Cartons are returned from storage before crates so Exhibitors may begin packing their product Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
72 Agreement and Rules and Regulations between GES and EAC TO BE COMPLETED BY EAC 2 of 3 Return with Certificate of Insurance to: Global Experience Specialists, Inc. (GES), Exhibitor Services, 7000 Lindell Road, Las Vegas, NV All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 L-4 Form Deadline Date: September 18, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Rules and Regulations (continued) 19. EAC/Exhibitor agrees to keep "No Freight Aisles" clear at all times. If GES is required to rearrange any material situated in a clearly identified No Freight Aisle, the Exhibitor or the EAC depending upon the billing arrangements with GES will be charged a one hour minimum for forklift rental and labor. 20. EAC/Exhibitor agrees that all outbound freight bills should be turned into the service desk on a timely basis. Holding freight bills until late in the day or turning in large amounts of freight bills to the GES Servicenter at one time may delay outbound truck scheduling and subsequently force your loading out into overtime. 21. During tear down, pull all manageable structures back from aisle carpet lines. Electronics, mannequins, etc. should be placed in the center of the booth. 22. Be aware of vehicle traffic inside and outside of the facility. All attendees should be aware of their surroundings and all individuals are solely responsible for their own safety in parking lots, driveways, access roads and non-exhibit hall areas. 23. Label empty cartons and crates for storage as soon as they are ready. Holding back on "empties" only adds congestion to the aisles. 24. For services such as electrical, plumbing, telephone, cleaning and drayage, no service provider other than the Official Service Provider will be approved. This regulation is necessary due to licensing, insurance and work done on equipment and facilities owned by parties other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and those materials are to be used only in their exhibit space. 25. Smoking is prohibited in most facilities. Smoking shall only be allowed in designated areas. 26. This agreement is to be interpreted under the laws of the State of Nevada. 27. A faxed signature will serve as an original signature and will stand as a fully executed agreement once faxed to and received by GES. Authorized Signature of EAC: PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME - PLEASE PRINT DATE Printed Name: Title: Company: Address: City: State: Zip: Contact Name at Show Site: Office Phone: Cell Phone at Show Site: Official Use Only Accepted by GES Authorized Representative: PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME - PLEASE PRINT DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
73 3 of ACORD PRODUCER CERTIFICATE OF LIABILITY INSURANCE ABC Insurance Agency Fax: (212) Broker Lane New York, NY Attn: Joe Agent (212) ext INSURED Big Boom Company, Inc Corporate Lane New York, NY Attn: Joe Smith Phone: (212) Fax: (212) COVERAGES NON-OWNED AUTOS SAMPLE COPY DATE (MM/DD/YY) 01/01/15 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSUREERS AFFORDING COVERAGE INSURER A: Hartford Insurance Company of Illinois INSURER B: Aetna Casualty & Surety Company INSURER C: Travelers Insurance Company INSURER D: Royal Insurance Company INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A B A C TYPE OF INSURANCE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR GENERAL AGGREGATE LIMIT APPLIES PER POLICY PROJECT LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS GARAGE LIABILITY ANY AUTO UMBRELLA/EXCESS LIABILITY OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE POLICY NUMBER LIMITS (MM/DD/YY) (MM/DD/YY) P98298-AI1 01/01/15 01/01/16 EACH OCCURENCE $1,000,000 FIRE DAMAGE (Any one fire) $ 50,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGRREGATE $2,000,000 PRODUCTS-COMP/OP AGG $2,000,000 SKLS S 01/01/15 01/01/16 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) BODILY INJURY $ (Per person) BODILY INJURY $ (Per accident) PROPERTY DAMAGE $ (Per accident) AUTO ONLY-EA ACCIDENT OTHER THAN AUTO ONLY: $ $ $ XL /01/15 01/01/16 EACH OCCURENCE $1,000,000 AGGREGATE $1,000,000 $ $ $ A4145-SS-PJ37 01/01/15 01/01/16 X WC STATU- ORY LIMITS OTHER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE-EA EMPLOYEE $1,000,000 E.L. DISEASE -POLICY LIMIT $1,000,000 D OTHER Each Occurrence & Aggregate DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Global Experience Specialists, Inc. (GES) (Official Service Provider), ISSA (Show Management), Las Vegas Convention Center (Facility), and INTERCLEAN NORTH AMERICA (Show) are hereby named as additional insured, except for Workers Compensation. Global Experience Specialists, Inc. (GES) and/or the consignor are included as Loss Payee. The insurance provided for the benefit of Global Experience Specialists, Inc. (GES), shall be primary insurance as respects any claim, loss, or liability, arising out of the Named Insured s operations for which the Named Insured is liable. Any other insurance maintained by GES shall be excess and non-contributory. Show date(s) are: October 21-23, 2015 at city of Las Vegas. CERTIFICATE HOLDER X ADDITIONAL INSURED; INSURER LETTER: X CANCELLATION 6. Global Experience Specialists, Inc. (GES) Exhibitor Services 7000 Lindell Road Las Vegas, NV SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OF REPRESENTATIONS AUTHORIZED REPRESENTATIVE PRODUCER: Insurance Agent / Broker who issues certificate. 2. NAME OF INSURED: Must be the legal name of contracting party. 3. TYPES OF INSURANCE: Must include types required by contract. See Official Services Provider Information (form L-3) in this exhibitor manual). 4. FORM OF COVERAGE: Must be "occurrence" form of coverage. 5. NAME ADDITIONAL INSUREDS: Global Experience Specialists, Inc. (GES) (Official Service Provider), ISSA (Show Management), INTERCLEAN NORTH AMERICA (Show) and Las Vegas Convention Center (Facility) as additional insureds on a primary and non-contributory basis. 6. CERTIFICATE HOLDER: Must be Global Experience Specialists, Inc. 73 (GES) 7. POLICY EFFECTIVE DATE: Must be prior to or coincidental with the first day of Exhibitor Move-In. 8. POLICY EXPIRATION DATE: Must be on or after the last day of Exhibitor Move-Out. 9. LIMITS OF INSURANCE: Must be the same or greater than required by contract. See #10 on Agreement and Rules and Regulations between GES and EAC (L-4). 10. AUTHORIZED REPRESENTATIVE: Must be signed (not stamped) by an authorized representative of Producer.
74 General Information G-11 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 We have designed this form to help you better understand the role of the Official Service Provider, the services we offer and to provide tips to maximize your cost savings. What is an Official Service Provider? GES has been selected as the Official Service Provider by the show organizer to design and produce your show. Because of the many areas that GES is involved in at the show, we are familiar with the key individuals managing your event. If at any time during the planning process you are unsure where to turn, just ask us we're at your service. Many Exhibitors are not aware of the depth and breadth of products and services offered by GES. Because we have insight into and control of the entire show process, we can generally save you time and money by assisting in your pre-show planning. GES Show Services Booth Furniture and Accessories The booth furniture and accessories brochure showcases a wide variety of both standard and specialty furniture. All items rented from GES will automatically be delivered to your booth and picked up at the close of the show, with no material handling charges incurred by you. Booth Carpet GES offers a wide variety of carpet selections. The booth carpet brochure covers carpet choices from standard to custom color, size, grade, padding and booth cleaning. Custom Exhibits Let GES design and build an extraordinary custom exhibit that will deliver your marketing message. Please visit our design gallery at Rental Exhibits Our hassle-free rental program gives you a customized look without the long-term commitment of purchasing an exhibit. Please visit our design gallery at Installation and Dismantle Services If you already own an exhibit, or plan to purchase one, you will need to arrange for installation and dismantling of your booth. As the Official Service Provider on this show, GES provides you with the best labor and on-site personnel from move-in to move-out. Graphics Give visitors to your exhibit a great first impression by displaying captivating graphics and signs. Shipping GES can manage your transportation without a hassle. We offer simplified rates, online tracking, and single invoicing. Call to have your "shipping made easy." Lighting and Rigging A great way to maximize your visibility on the show floor is by creating mood and movement in your booth through lighting. How Can I Order My Show Services? Expresso is GES' planning, ordering and management system. You can order everything you need for your tradeshow exhibits, view account order history, download the show schedule and so much more. Step 1: Go to Step 2: Find your show by typing the show name into the search box and selecting it. Step 3: Browse products and services and make your selections. When you add the first item or service to your cart, you will be prompted to sign in or create an account if you have not ordered on Expresso before. Step 4: When you're ready to complete your order, click your shopping cart and submit the required information. GES National Servicenter The GES National Servicenter provides consistency and continuity of customer service for exhibitors at all GES shows, offering the following services: Single point of contact for all GES shows Coast to coast time zone coverage Personalized exhibitor service for all pre- and post-show orders 7000 Lindell Road Las Vegas, NV Phone: / Fax: International Phone: / Fax: Online Chat: GES Servicenter Once you are at the show, the GES Servicenter is onsite to place any last minute orders and provide show information. Exhibitor Services Our Exhibitor Services organization is the service team responsible for answering exhibitor questions, processing your orders and handling any special requests. They are the conduits between production, operations and your exhibiting needs. Regardless of your request, you can contact them for advice and information about the show if they don't know the answer, they will find it! Work Zone Customer acknowledges that the show site and surrounding areas are active work zones. Customer, its agents, employees and representatives are present at their own risk. Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
75 CONTRACTOR & VENDOR REQUIREMENTS Any show-appointed and/or exhibitor-appointed company providing a service during conventions, trade shows and events on the property of the Las Vegas Convention Center or Cashman Center must comply with the following requirements prior to commencement of work at either facility. Permits are issued on an annual basis. 1. ANNUAL CONTRACTOR FEE $ CERTIFICATE OF INSURANCE Workers Compensation Coverage in the State of Nevada If the home state of the contractor does not have a reciprocal agreement with the State of Nevada, contact Employers Insurance Company of Nevada (EICN) to obtain proper coverage. Phone (702) or General Liability in the amount of one million dollars ($1,000,000) combined single limit bodily injury and broad form property damage coverage, including broad form contractual liability, naming the Las Vegas Convention and Visitors Authority as additional insured. 3. LEGAL COMPLIANCE SIGNATURE REQUIRED BELOW For and in consideration of the Permit, each contractor agrees to indemnify, defend and hold the LVCVA harmless for damages, claims or expenses incurred by the LVCVA that are attributable to the contractor or its actions or inactions at the LVCC. Such damages, claims or expenses include, but are not limited to, those related to (1) the handling of hazardous materials; (2) negligence or intentional conduct; (3) violation of any law or regulation; and (4) additional security resulting from labor strikes and the like. Where appropriate, expenses will be charged to the responsible contractor on a pro rata basis. The undersigned agrees to provide all required payments and evidence of compliance with requirements set forth herein. Further, the undersigned agrees to the terms and conditions set forth in Section 3 hereof. Name of Company: Address: City, State, Zip: Please select which category of business your company performs (select all that apply). Audio Visual/Lighting Fire Protection Security/Private Investigator Cleaning Floral/Plants Temporary Staffing Destination Management General Contractor Tents/Pavilions/Temp Structures Display/Design Install/Dismantle (I & D) Theatrical/Rigging Entertainment/Talent/Modeling Labor Transportation Equipment/Furniture Rental Photography/Videography Misc./Other* Exhibit House/Tradeshow Exhibits Production 75
76 *If Misc./Other selected, please list the category(s) here: By: (Signature) (Print Name) Title: Date: Web Address: Phone: Address: Fax: Submit the form above with an original signature by an appropriate company designee Include certificate of insurance and worker s compensation as described above Make check payable to the Las Vegas Convention and Visitors Authority Return this form with a check for $250 for the annual fee to the following address: Director of Convention Services Las Vegas Convention and Visitors Authority 3150 Paradise Road Las Vegas, NV Direct questions to the Convention Services Department, LVCVA Phone (702) Fax (702) Have you provided all of the following AS ONE SUBMISSION: Contractor Fee Certificate of Insurance with Appropriate Coverage This Form with Appropriate Signature All documentation must be received BEFORE work may commence on the property of the Las Vegas Convention Center or Cashman Center BE ADVISED THAT CLARK COUNTY AND THE CITY OF LAS VEGAS REQUIRE ALL CONTRACTORS TO OBTAIN A BUSINESS LICENSE WHEN WORKING AT EITHER THE LAS VEGAS CONVENTION CENTER OR CASHMAN CENTER. CONTACT THE FOLLOWING FOR FURTHER INFORMATION: Clark County Department of Business License Business Licensing Division Planning Department 500 Grand Central Parkway, Third Floor 333 North Rancho Drive Las Vegas, NV Las Vegas, NV
77 Exhibit Hanging Sign Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 H-4 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER ITEM# DESCRIPTION DISCOUNT PRICE Price List Exhibit Hanging Sign Include: REGULAR PRICE GEM HANGING SIGN Exhibit System, Blade Sign, 2 Sided, 2M x.91 $ 1, $ 2, Exhibit System, Square Sign, 2M x 2M x.917 $ 2, $ 3, Exhibit System, Triangle Sign, 3(2M) x.917m $ 2, $ 3, Aluminum Frame (GEM), Standard Black Text on White Background (please indicate copy in area provided). Delivery, Installation, Rental, All Rigging Material, and Dismantling. Please indicate placement of sign on H-3: Booth Layout Form. Please refer to the show regulations for booth size requirements on hanging signs and standard hanging signs may not be available at all shows or all sizes of booths Please Indicate Choices Standard Metal Choice - (For Gem Hanging Signs ONLY) Silver Black Optional Metal Choice is White (Call for Quote/Availability) Place Order Here ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE $ $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE GEM Hanging Blade Sign 2M x.917m 2-Sided Sign Overall Size: 40"high x 80" side Panel Size: 35 3 /8" x 77 1 /2" Visual Opening: 34 1 /2" x /16" Square GEM Hanging Sign 2M x 2M x 2M x.917m 4-Sided Sign Overall Size: 40"high x 80" side Panel Size: 35 3 /8" x 77 1 /2" Visual Opening: 34 1 /2" x /16" Triangluar GEM Hanging Sign 2M x 2M x 2M.917M Sign Overall Size: 40"high x 80" side Panel Size: 35 3 /8" x 77 1 /2" Visual Opening: 34 1 /2" x /16" CUSTOM ID SIGN Colored signs are available at additional cost, so please go to for a quote. An EPS Vector format file with all the fonts converted to outline and hard copy must be received with this order to receive a Custom ID Sign. Please review "I-2: Digital File Submission Guide" within this manual for additional information and instructions. STANDARD ID SIGN COPY Signs will be black text on white background. If Custom ID is not required, please indicate ID copy. Print or type. For Additional Custom Graphics, please send a request to For Custom Exhibits, please send a request to address [email protected] Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
78 Truss Lighting Package Order Form H-6 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER DISCOUNT PRICE Price List REGULAR PRICE ITEM# DESCRIPTION Amp, 5 HP 208V / 3Phase $ $ 1, Amp, 10 HP 208V / 3Phase $ 1, $ 1, Amp, 20 HP 208V / 3Phase $ 1, $ 2, Truss Lighting - Package #1 $ 2, $ 4, Truss Lighting - Package #2 $ 5, $ 8, Truss Lighting - Package #3 $ 6, $ 9, Truss Lighting - Package #4 $ 7, $ 11, Truss Lighting - Package #5 $ 11, $ 18, Truss Lighting - Package #6 $ 16, $ 25, Truss Lighting - Package #7 $ 26, $ 39, A full line of accessories and custom systems are available. Please [email protected] for more information. Requires motor and lighting power. Please order both below. Delivery, installation, rental, initial focus time, and dismantling are included in package price. Changing of truss package will require additional equipment/labor, which will be chargeable. Cancellation Policy: Due to material and labor costs, orders cancelled before move-in begins will be charged 50% of original price. Similarly, orders cancelled Please include Booth Layout form (H-3) for placement of your truss. after move-in will be charged 100%. Please provide us with a drawing (a.dwg file) showing the placement of your trapeze and par fixtures. Also, please indicate on your drawing the focus direction for each fixture. Please Indicate Choices Place Order Here Truss Size ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE 12" Box 20" Box $ Truss Color $ Black Silver $ Lights Leikos Parcan $ A. Payment Enclosed $ : Truss Lighting Package 1, 10 linear feet of Truss, 3- Par Cans or Leikos Lights, 1/2 hour Focus Time. Requires one 30 amp 208v 3ph for motor power & one 30 amp 208v 3ph for lighting power. I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE : Truss Lighting Package 2, 20 linear feet of Truss, 6 - Par Cans or Leikos Lights, ½ Hour Focus Time. Requires one 30 amp 208v 3ph for motor power & one 30 amp 208v 3ph for lighting power : Truss Lighting Package 3, 30 linear feet of Truss, 9 - Par Cans or Leikos Lights, 1 Hour Focus Time. Requires one 30 amp 208v 3ph for motor power & one 60 amp 208v 3ph for lighting power : Truss Lighting Package 4, 40 linear feet of Truss, 12 - Par Cans or Leikos Lights, 1½ Hours Focus Time. Requires one 30 amp 208v 3ph for motor power & one 60 amp 208v 3ph for lighting power : Truss Lighting Package 5, 80 linear feet of Truss, 16 - Par Cans or Leikos Lights, 3 Hours Focus Time. Requires one 30 amp 208v 3ph for motor power & one 60 amp 208v 3ph for lighting power : Truss Lighting Package 6, 160 linear feet of Truss, 32 - Par Cans or Leikos Lights, 5 Hours Focus Time. Requires one 60 amp 208v 3ph for motor power & one 60 amp 208v 3ph for lighting power : Truss Lighting Package 7, 250 linear feet of Truss, 50 - Par Cans or Leikos Lights, 8 Hours Focus Time. Requires one 60 amp 208v 3ph for motor power & one 100 amp 208v 3ph for lighting power Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) Order Directly Online: esm
79 Show Site Work Rules G-6 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Union Information To assist you in planning your participation in your show, we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling. Please refer any questions you may have to an on-site GES Management employee. We will be happy to assist you in any way possible. Teamsters Union Exhibit Labor Teamsters Union Local #631 has jurisdiction through a labor agreement with Global Experience Specialists, Inc. (GES) for the erection, touch-up painting, dismantling, and repair of all exhibits when this work is done by persons other than your full time company personnel. This work is to include wall coverings, floor coverings, pipe and drape, painting, hanging of signs and decorative materials from the ceiling, placement of all signs and the erection of platforms used for exhibit purposes. Local #631's jurisdiction does not cover the placement of your products on display, the opening of cartons containing your products, nor the performance, testing, maintenance or repairs of your products. If full-time company personnel are utilized to set an exhibit, they should carry positive company identification, such as a medical identification card or payroll stub. This rule prohibits the utilization of workers hired from a non-union agency or company. To secure labor, please utilize the GES labor forms enclosed. Freight Handling Teamsters Union Local #631 has jurisdiction through a labor agreement with Global Experience Specialists, Inc. (GES) for the loading and unloading of all trucks, trailers and common and contract carriers as well as the handling of empty crates and the operation of material handling equipment. It also has the jurisdiction of the unloading, uncrating, unskidding, leveling, painting and assembly of machinery and equipment as well as the reverse process. Global Experience Specialists, Inc. (GES) has the responsibility of receiving and handling all materials and empty crates. It is our responsibility to manage docks and schedule vehicles for the smooth and efficient move-in / move-out of the trade show. Global Experience Specialists, Inc. (GES) will not be responsible for any material it does not handle. An exhibitor may hand carry material provided they do not use material handling equipment to assist them. When exhibitors choose to hand carry material, they may not be permitted access to the loading dock / freight door areas. Electrical Union Electricians do electrical work, electrical sign hanging, and lighting without dimmers. Electricians always hang electrical hanging signs including rotating and header. Video monitors and plasma screens are installed by electricians unless a live feed is required. In the case of live feed requirements, Stagehands must perform the work. Electricians distribute power from the source to the booth space. An exhibitor may plug lights into one extension cord or multi-strip plug (up to 6 plug-ins) at the back or side of the booth as long as the manufacturer cord reaches from the light fixture to the outlet and the power source needed for the lights does not exceed (1) 20A/120AC outlet. Electricians must be called for distribution of power and hook-up for total combined wattage within booth space exceeding 1 (one) 20A / 120VAC outlet including concealed and over/under carpet wiring. Electricians distribute and hook-up all 208V and 480V power. Electricians hoist Teamster assembled signs weighing 300 lbs. or greater at LVCC. SES hoists signs weighing 200 lbs. or greater at the Sands Exposition. Trusses Ground supported, stand alone, whose sole purpose is overhead distribution of electrical equipment is to be installed and removed by the electricians. Suspended trusses, with motorized hoist and non-dimmable and nonprogrammable lights are electrician's work. Stagehands Stagehands handle programmable theatrical lighting, production, related rigging, and audio-visual. Suspended trusses with or without legs, that contain dimmable or programmable lighting, studio or motion picture lighting, sound system projectors, video wall, special effects equipment, and laser lighting are to be installed and removed by the stagehands. If the above list of equipment is not present on the truss, then it is either Teamster or Electricians as stated above. Meeting room ground support truss with Stagehand's equipment is Stagehand's responsibility. Gratuities Our work rules prohibit the SOLICITATION OR ACCEPTANCE of tips in cash, product or gifts in kind by any employee (union or non-union). Our employees are paid appropriate wages denoting professional status, therefore tipping of any kind is not allowed. Work Zone Customer acknowledges that the show site and surrounding areas are active work zones. Customer, its agents, employees and representatives are present at their own risk. Always Honest Hotline GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
80 GES Terms and Conditions of Contract G-7 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 GES Terms & Conditions are subject to change at GES' sole discretion without notice to any parties I. Definitions GES: Global Experience Specialists, Inc., is hereinafter referred to as GES and/or GES Logistics, and/or Trade Show Electrical (a/k/a TSE) and/or Trade Show Rigging (a/k/a TSR) and their employees; Agents: GES' agents, sub-contractors, carriers, and the agents of each; Customer: Exhibitor or other party requesting Services from GES; Goods: Exhibits, property, and commodities of any type for which GES is requested to perform Services; Carrier: Motor carrier, van line, air carrier, or air or surface freight forwarder; Shipper: Party who tenders Goods to Carrier for transportation; Cold Storage: Holding of Goods in a climate controlled area; Accessible Storage: Holding of Goods in an area from which Goods may be removed during shows; Services: Warehousing, transportation, drayage, un-supervised labor, supervised labor and/or related services; Show Site: The venue or place where an exposition or event takes place; Supervised Labor (OK TO PROCEED): Union labor that is provided to a Customer to install or dismantle a booth or exhibit space, and is supervised and/or directed by GES; Un-Supervised Labor (DO NOT PROCEED): Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and pursuant to Customer's election is not supervised and/or directed by GES. Customer assumes the responsibility and any liability arising therefrom, for the work of union labor when Customer elects to use un-supervised labor. II. Scope These Terms and Conditions shall be binding upon Customer, GES, and their respective Agents and representatives, including but not limited to Customer contracted labor such as Customer Appointed Contractors and Installation and Dismantle Companies, and any other party with an interest in the Goods. Each shall have the benefit of and be bound by all provisions stated herein, including but not limited to time limits and limitations of liability. III. Customer Obligations a. Payment for services. Customer shall be liable for all unpaid charges for services performed by GES or Agents. Customer authorizes GES to charge its credit card directly for services rendered on Customer's behalf after departure, by placing an order on-line, via fax, phone or through a work order on site. b. Credit Terms. All charges are due before Services are performed unless other arrangements have been made in advance. GES has the right to require prepayment or guarantee of the charges at the time of request for Services. A failure to pay timely will result in Customer having to pay in cash in advance for future services. GES retains its right to hold Customer Goods for non-payment. If a credit card is provided to GES, GES is authorized to bill to such credit card any unpaid charges for services provided to Customer, including charges for return shipping. Any charges not paid within 30 days of delivery will be subject to interest at 1 ½% per month until paid. IV. Mutual Obligation Indemnification a. Customer to GES: Customer shall defend, hold harmless and indemnify GES from and against any claims, lawsuits, demands, liability, costs and expenses, including reasonable attorney's fees and court costs, resulting from any injury to or death of persons, or damage to property other than Goods, relating to or arising from performance of Services herein. Customer agrees to indemnify and hold GES harmless for any and all acts of its representatives and agents, including but not limited to Customer Appointed Contractors and Installation and Dismantle Companies, any subtenant or other user of its space or any agents or employees engaged in business on behalf of Customer or present at Customer's invitation, including supervision of labor secured through GES. Customer's obligations under this provision shall not apply to GES' own negligence and/or willful misconduct. CUSTOMER ACKNOWLEDGES THAT THE SHOW SITE IS AN ACTIVE WORK ZONE AND CUSTOMER, ITS AGENTS, EMPLOYEES AND REPRESENTATIVES ARE PRESENT AT THEIR OWN RISK. b. GES to Customer: To the extent of GES' own negligence and/or willful misconduct, and subject to the limitations of liability below, GES shall defend, hold harmless and indemnify Customer from and against any claims, lawsuits, demands, liability, costs and expenses, including reasonable attorney's fees and court costs, resulting from any injury to or death of persons, or damage to property other than Goods. GES' obligations under this provision shall not apply to claims for bodily injury arising a) from Customer's presence in areas which have been marked as off limits to exhibitors ; and b) when exhibitors are present in the facility prior or subsequent to the effective dates or hours of Exhibitor's space lease with show management. V. DISCLAIMER AND LIMITATION OF LIABILITY UNDER NO CIRCUMSTANCES WILL ANY PARTY BE LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL INDIRECT OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME. GES SHALL BE LIABLE, SUBJECT TO THE LIMITATIONS CONTAINED HEREIN, FOR LOSS OR DAMAGE TO GOODS ONLY IF SUCH LOSS OR DAMAGE IS CAUSED BY THE DIRECT NEGLIGENCE OR WILLFUL MISCONDUCT OF GES. CLAIMS PRESENTED FOR LOSS OR DAMAGE ARISING OUT OF INCIDENTS REFERENCED IN SECTION VI HEREIN WILL BE DENIED. VI. No Liability for Loss or Damage to Goods a. Condition of Goods: GES shall not be liable for damage, loss, or delay to uncrated freight, freight improperly packed, glass breakage or concealed damage. GES shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrink wrapped Goods. All Goods shall be able to withstand handling by heavy equipment, including but not limited to forklifts, cranes, or dollies. It is the Customer's responsibility to ensure that Goods are packaged correctly prior to shipment or movement on or off the Show floor. b. Receipt of Goods: GES shall not be liable for Goods received without receipts, freight bills, or specified piece count on receipts or freight bills, or for bulk shipments (i.e., UPS, air freight, or van lines). Such Goods shall be delivered to booth without the guarantee of piece count or condition. c. Force Majeure: GES shall not be liable for loss or damage that results from Acts of God, weather conditions, act or default of Customer, shipper, or the owner of the Goods, inherent nature of the Goods, public enemy, public authority, labor disputes, and acts of terrorism or war. d. Cold Storage. Goods requiring cold storage are stored at Customer's own risk. GES assumes no liability or responsibility for Cold Storage. e. Accessible Storage: GES assumes no liability for loss or damage to Goods while in Accessible Storage. Storage charges are for the use of space and are not a form of insurance, or a guarantee of security. f. Unattended Goods: GES assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods, including the entire term of the respective show or exhibition. Customer is responsible for insuring its own Goods for any and all risk of loss. g. Empty Storage: GES assumes no liability for loss or damage to Goods or crates, or the contents therein, while containers are in Empty Storage. It is Customer's sole responsibility to affix the appropriate labels available at the GES Service Desk for empty container storage, and ensures that any pre-existing empty labels are removed. h. Forced Freight: GES is not liable for Customer Goods left on the show floor after the show closing deadline, with or without a Material Handling Services/Straight Bill of Lading signed by Customer. It is Customer's responsibility to complete accurate paperwork for shipping and to Need Assistance? Toll Free: Tel: ensure Customer Goods are properly labeled. If Customer Goods remain on the floor after the show closing deadline, GES has the right to remove the Customer Goods. GES is authorized by Customer to proceed in the manner chosen by Customer on the Order of Material Handling Services/Straight Bill of Lading, if one has been completed, or otherwise to ship Customer Goods at the discretion of GES and at Customer's expense. GES shall incur no liability for such shipment. GES retains the right to dispose of Customer Goods without liability if left on the show floor unattended, without labels or not correctly labeled. i. Concealed Damage: GES shall not be liable for concealed loss or damage including but not limited to; glass, electronic equipment, prototypes, original art, uncrated Goods, or improperly packaged or labeled Goods. j. Unattended Booth: GES shall not be liable for any loss or damage occurring while the Goods are unattended in Customer's booth at any time, including, but not limited to, the time the Goods are delivered to the dock until the time the Goods are received by Customer's chosen carrier. All Material Handling Forms and/or Straight Bills of Lading covering outgoing Goods submitted to GES will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepancies exist. k. Hanging items from Booth: Customer shall not hang any articles, merchandise, product, advertisements, or other similar items from GES supplied booth materials (this includes but is not limited to GES panels or pipe and drape), utilized in Customer's own booth set up or in areas occupied by the show organizer or third parties. If Customer does hang any prohibited items, Customer alone shall be held liable for any damages, costs, actions or injuries resulting from the hanging of such item(s). GES shall have no liability for any damages, costs, actions or injuries arising out of Customer's failure to comply with this provision. VII. Measure of Damage a. Sole Relief: If found liable for any loss, GES' sole and exclusive maximum liability for loss or damage to Customer's Goods is limited to $.50 (USD) per pound with a maximum liability of $ (USD) per container, or $1, (USD) per shipment whichever is less. b. Labor: GES assumes no liability for loss, damage, or bodily injury arising out of Customer's supervision of GES provided union labor. If GES supervises labor for a fee, GES shall be liable only for actions or claims arising out of its negligent supervision. Such liability shall be limited to the cost to Customer of the supervised labor or the depreciated value of the Goods, whichever is less. If Customer elects to use unsupervised labor, then Customer assumes all liability for the actions or claims that arise out of such work, including but not limited to loss, damage or bodily injury and shall provide GES and show management with an indemnity, including defense costs, for any claims that result from Customers' supervision or failure to supervise assigned labor. VIII. Miscellaneous a. Insurance. GES IS NOT AN INSURANCE COMPANY AND DOES NOT OFFER OR PROVIDE INSURANCE. It is the obligation of Customer to ensure Goods are insured at all times. Loss or theft of the Goods in storage or in transit to and from the show and or while on the show floor is the sole responsibility of Customer. GES recommends Customer arrange for all Risk Coverage. b. Notice of Loss or Damage: In order to have a valid claim, notice of loss or damage to Goods must be given to GES or its agent within 24 hours of occurrence (as evidenced in an Incident Report completed at Show Site by GES) or delivery of outbound Goods. c. Filing of Claim: Any claim for loss or damage to Goods must be in writing, containing facts sufficient to identify the Goods, asserting liability for alleged loss or damage, and making claim for the payment of a specified or determinable amount of money. Such claim must be filed with the appropriate party within the time limits specified herein. Damage reports, incident reports, inspection reports, notations of shortage or damage on freight bills or other documents, do not constitute filing of a claim. Claims for Goods alleged to be lost, stolen or damaged at the Show Site must be received in writing by GES within thirty (30) days after the close of the show. Claims for Goods alleged to be lost or damaged during transit must be received by the responsible party within nine (9) months of date of delivery of Goods. GES Logistics subcontracts the movement of Goods to third party carriers. Claims for damage in transit should be made directly with your carrier as shown on the Material Handling form/ Bill of Lading. In the event of a dispute with GES, Customer will not withhold payment or any amount due GES for Services as an offset against the amount of the alleged loss or damage. Customer agrees to pay GES prior to the close of the show for all such charges and further agrees that any claim Customer may have against GES shall be pursued independently by Customer as a separate action to be resolved on its own merits. GES retains the right to pursue collection on amounts owed after show close, without regard to any amount alleged to be owed for damage, or loss. d. Filing of Suit: Any action at law regarding loss or damage to Goods must be filed within one (1) year of the date of declination of any part of a claim (logistics claims excluded). IX. Jurisdiction, Choice of Forum These Terms and Conditions of Contract shall be governed by and construed in accordance with the applicable laws of the United States or, alternatively, and depending on jurisdiction, the laws of the State of Nevada. The parties hereby submit to jurisdiction and venue in the United States Federal District Court of Nevada, or as applicable depending upon jurisdiction, the County Circuit Court in Clark County, Nevada. X. Advanced Warehousing/Temporary Storage/Long Term Storage All terms and conditions relative to Advanced Warehousing/Temporary Storage/Long Term Storage are contained in separate agreements titled Storage Agreement. In the event that a Storage Agreement is not executed between the parties, the following shall apply with respect to GES' liability for Customer Goods. The responsibility of GES with respect to Customer Goods is limited to the exercise of ordinary care and diligence in handling and storing of Customer Goods. GES shall be liable only for loss or damage to Goods caused by GES' sole negligence. GES' liability is limited to $.60 (USD) per pound with a maximum liability of $ (USD) per container, or $1, (USD) per shipment whichever is less. In case of partial loss or damage, the maximum liability shall be prorated based on weight. GES is not responsible for any loss or damage to Goods caused by, but not limited to fire, theft, the elements, vandalism, moisture, vermin, mechanical breakdown or failure, freezing or changes in temperature, as well as any other causes beyond GES' immediate control. GES is not responsible for the marring, scratching or breakage of glass or other fragile items. GES is not liable for the mechanical functions of instruments or appliances even if such articles are packed or unpacked by GES. In no event shall GES be liable for special, incidental, indirect or consequential damages, including business loss of any kind, resulting from any damage to or loss of the Goods or from any act or failure to act. Customer pays storage fees or costs for advance warehousing for use of the space only. There is no guarantee of security or representations made by GES as to appropriateness of the conditions for Customer Goods. The risk of loss remains Customer's alone and GES recommends the Customer carry and maintain insurance in amounts sufficient to cover its risk. Order Directly Online: Global Experience Specialists, Inc. (GES)
81 Domestic Third Party Billing Request G-3 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Form Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Return this form when a third party (any party other than exhibiting company) ("AGENT") should be billed for services. Step 1. Provide the Exhibiting Company contact information and signature Exhibiting Company Name Exhibiting Company Address City State Zip Phone Fax Exhibiting Company Contact Address Please Sign X Exhibiting Company Authorized Signature Exhibiting Company Authorized Name - Please Print Step 2. Check services below to invoice to the Third Party Date I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract, and have advised all of my AGENTS of the same. All Services If the Third Party is not to be invoiced for "All Services" please select specific services below. Exhibitor will need to complete Payment and Credit Card Authorization (G-2) and submit with this form if third party is not to be invoiced for all services. Booth Cleaning Electrical Outlets Electrical Labor Exhibit Systems GES Logistics I & D Labor Forklift Labor Hanging Sign Labor Material Handling Plumbing Rental Carpet Rental Furniture Signs Transportation Other (Please Specify) Step 3. Provide the Third Party contact information Third Party Company Name Third Party Company Address City State Zip Phone Fax Contact's Address Step 4. Complete Third Party Credit Card Charge Authorization with signature Cardholder Name - Please Print Billing Address City State Zip Card Number Expiration Date MasterCard VISA American Express Please Sign X Third Party Cardholder's Signature Third Party Cardholder's Name - Please Print Date Corporate Card Personal Card I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date. It is understood and agreed that the Exhibiting Company is ultimately responsible for payment of charges for services requested by Exhibiting Company or its Agents, and for all acts and/or omissions of its Agents. If an Agent does not pay the invoice before the last day of the show, charges will revert to the Exhibiting Company. All Invoices are due and payable upon receipt. GES Terms & Conditions of Contract, and GES Payment Policy apply to both the Exhibiting Company and all Agents. We require your complete credit card information even if you are paying by check or bank wire transfer. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 81 Order Directly Online:
82 International Third Party Billing Request G-3b RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Form Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Return this form when a third party (any party other than Exhibiting Company) ("AGENT") should be billed for services. Please complete all steps below to avoid processing delays. Step 1. Provide the Exhibiting Company contact information and signature Exhibiting Company Name Exhibiting Company Address City State Zip Country Phone Fax Exhibiting Company Contact's Address Card Number Expiration Date MasterCard VISA American Express Please Sign X Exhibiting Company Authorized Signature Exhibiting Company Authorized Name - Please Print Step 2. Check services below to invoice to the Third Party Date Corporate Card Personal Card I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract, and have advised all of my AGENTS of the same. All Services If the Third Party is not to be invoiced for "All Services" please select specific services below. Booth Cleaning Electrical Outlets Electrical Labor Exhibit Systems GES Logistics I & D Labor Forklift Labor Hanging Sign Labor Material Handling Plumbing Rental Carpet Rental Furniture Signs Transportation Other (Please Specify) Step 3. Provide the Third Party contact information Third Party Company Name Third Party Company Address City State Zip/Postal Code Country Phone Fax Contact's Address Step 4. Complete Third Party Credit Card Charge Authorization with signature Cardholder Name - Please Print Billing Address City State Zip/Postal Code Country Card Number Expiration Date MasterCard VISA American Express Please Sign X Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) Third Party Cardholder's Signature Third Party Cardholder's Name - Please Print Date Corporate Card Personal Card I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date. It is understood and agreed that the Exhibiting Company is ultimately responsible for payment of charges for services requested by Exhibiting Company or its Agents, and for all acts and/or omissions of its Agents. If an Agent does not pay the invoice before the last day of the show, charges will revert to the Exhibiting Company. All Invoices are due and payable upon receipt. GES Terms & Conditions of Contract, and GES Payment Policy apply to both the Exhibiting Company and all Agents. We require your complete credit card information even if you are paying by check or bank wire transfer. 82 Order Directly Online:
83 Key Information\Supervised Labor Checklist RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. MANDATORY FORM* INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 L-2 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER To Be Completed By Exhibitor When Order is Placed Inbound Freight Information Method GES Logistics Common Carrier AirFreight Vanline Other Carrier (if known) Contact Phone Number of Crates Shipped By Date Number of Fiber Cases Color Pro Number Target Date Loose Display Crated Display Shipped To: (Check One) Warehouse Showsite Setup Information for GES Installation Setup Drawings/Instructions Attached Setup Drawings With Exhibit Case/Crate Number Number of Workers Required for Setup Forklift Ordered Hrs. Time Rental Carpet Color Own Carpet Color Padding Approximate Time for Setup Special Equipment Required Number of Graphics Layout Provided? Yes No Description Number of Lights Number of Light Boxes Description Did You Order --- Electrical Outlets Yes No Electrical Labor/Boothwork Yes No Electrical Under Carpet Yes No Electrical Drawings Attached Sent to the Official Electrical Contractor With the Exhibit Booth Cleaning Yes No Other Items Furniture Yes No A/V Equipment Yes No Telephone/Internet Yes No Tear-down Information for GES Dismantle Tear-down Drawings/Instructions Attached Tear-down Drawings With Exhibit Case/Crate Number Number of Workers Required for Tear- down Forklift Ordered Hrs. Time Rental Carpet Color Own Carpet Color Padding Approximate Time for Tear-down Special Equipment Required Number of Graphics Layout Provided? Yes No Description Number of Lights Number of Light Boxes Description Outbound Freight Information Outbound Freight Charges Consigned To PrePaid Collect (for non-ges Logistics Shipments only) Address Bill To City/State/Zip/Postal Code/Country GES Storage Second Consignee Address City/State/Zip/Postal Code/Country Method GES Logistics Common Carrier AirFreight Vanline Other Carrier (if known) Contact Phone Exhibitor-completed GES' Outbound Material Handling Form attached: Yes No Exhibitor will pack all product, prepare shipping labels and complete GES' Outbound Material Handling Form attached: Yes No Emergency Contact Information / Showsite Contact Name Title Telephone Cell Phone Other Means of Contacting This Person Contact's Hotel Arrival Departure Purchasing Authorization Yes No *This Form must be returned to GES for your orders to be processed. Need Assistance? Toll Free: Tel: Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT Order Directly Online: DATE Global Experience Specialists, Inc. (GES)
84 Payment and Credit Card Charge Authorization G-2 Credit Card Authorization: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Check Payments: Global Experience Specialists, Inc. (GES) Bank of America P.O. Box 96174, Chicago, IL All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. MANDATORY FORM* INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Form Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER STREET ADDRESS CITY STATE ZIP/POSTAL CODE COUNTRY PHONE FAX PURCHASE ORDER NUMBER BOOTH PRIMARY CONTACT NAME AND PHONE NUMBER SHOWSITE CONTACT NAME AND PHONE NUMBER Payment Policy Payment for Services GES requires payment in full at the time services are ordered. Further, GES requires that you provide a credit card authorization with your initial order. For your convenience, we will use this authorization to charge your account for services, which may include labor, material handling, or any applicable fuel or energy surcharge. Discount Prices To qualify for discount pricing, orders must be received with payment on or before the discount price deadline(s). Method of Payment GES accepts MasterCard, Visa, American Express, check and bank ACH/Wire transfer. Purchase orders are not considered payment. All payments must be made in U.S. funds drawn on a U.S. Bank. Exhibitors will be charged a $50.00 fee for returned NSF checks. Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf. GES reserves the right to institute collection action against the exhibitor if the authorized third party does not pay. See Third Party Billing Request form. Tax Exempt If you are tax exempt in the state in which you will be exhibiting, you must provide a Sales Tax Exemption Certificate for that state. Please send the above information to the GES office for this show. Taxes vary by location and will be added to your invoice, if you do not submit your tax exempt certificate prior to the deadline. Adjustments and Cancellations No adjustments to invoices will be made after the close of the show. Please refer to the individual forms for labor, etc., for cancellation fees. All orders cancelled by the Exhibitor or due to the cancellation of an event or their nonparticipation may be subject to cancellation fees equal to 50% - 100% of the total order, based upon the status of move-in, work performed and/or GES set-up costs or expenses. A minimum non-refundable deposit of $25.00 will be applied towards the invoice, unless there is a cancellation of your order. Additionally, GES retains the right to implement/ assess a fuel or energy surcharge on all services as necessary based upon market conditions. Bank ACH/Wire transfer payment information: Beneficiary: Global Experience Specialists, Inc. (GES) c/o Bank of America Account #: Main Street, TX Wire ABA Routing #: Dallas, TX USA ACH ABA Routing #: Telephone # or SWIFT Address: BOFAUS3N CHIPS Address: 0959 If requested, following is the physical address for routing identifiers: Bank of America, Wire Transfer-Customer Services 2000 Clayton Road, Concord, CA USA To properly credit your account, send the following information to the GES via to Cash Application Team at [email protected]. exhibiting company name, show name, show facility, and booth number date and amount of wire transfer bank and country where transfer originated If you have any questions regarding our payment policy, please call GES National Servicenter at or visit the GES Servicenter at the show. Please complete the information and return payment in full with this form and your orders. You may choose to pay by credit card, check, or bank wire transfer, however, we require your credit card charge authorization to be on file with GES. All balances must be paid at the conclusion of the event. You agree to late fees up to 1.5% per month on any balance not paid at the conclusion of the event, or balance left without appropriate credit card on file. For your convenience, we will use this authorization to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event. GES will charge a convenience fee for each request to reprocess payment to an alternate credit card in order to cover incremental processing costs. An alternate credit card is a credit card different than the one used to process your initial payment in accordance with GES payment policy. The convenience fee will be quoted at the time your request is made to reprocess payment. The convenience fee will be added to your account balance and settled utilizing the new credit card provided. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. *This form must be returned to GES for your orders to be processed. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 84 Credit Card Charge Authorization All information must be provided. Your order will not be processed if any information is missing. (i.e., Expiration Date, Account Number, Contact Information, Type of Card, Signature) We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer. Card Number Corporate Card Personal Card PROVIDE EXPIRATION DATE CARDHOLDER'S NAME CARDHOLDER'S BILLING ADDRESS EXPIRATION DATE MasterCard VISA American Express PLEASE PRINT CITY STATE ZIP COUNTRY Calculation of Orders Material Handling $ Carpet $ Furniture & Accessories $ Specialty Furniture $ Standard Exhibit Systems $ Graphics & Signage $ Installation & Dismantling Labor $ In-Booth Forklift & Labor $ Hanging Sign Labor $ Cleaning $ Electrical $ Plumbing $ *Signature Required Below TOTAL Other GES Services (Specify) $ FULL PAYMENT in U.S. funds drawn on a U.S. Bank Global Experience Specialists Federal ID # $ GES is exempt from backup withholding tax. To simplify payment, send a check payable to Global Experience Specialists for your entire order or note the amount to be charged to your credit card. Check Number: Charge my credit card in the amount of: Enclosed is a check in the amount of: Dated: Please note payment return addresses at top of form. I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. *Credit card charge authorization signature required below. PLEASE X SIGN AUTHORIZED SIGNATURE / CARDHOLDER'S SIGNATURE AUTHORIZED NAME - PLEASE PRINT Order Directly Online: $ $ DATE
85 Operation of All Mechanical Lifts G-9 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 ATTENTION ALL EXHIBITORS! The operation or use of all motorized lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their appointed contractors. The operation or use of motorized or mechanical equipment, including mechanical scooters and carts, is not permitted by exhibitors or their appointed contractors for material handling. The use or prohibition of motorized scooters is controlled by and subject to the facility's rules, regulations and guidelines. ALL LIFTS, SCOOTERS, PALLET JACKS, DOLLIES AND MANPOWER MUST BE PROVIDED BY THE OFFICIAL SERVICE PROVIDER. Scooters and carts may only be used by the individuals to whom the scooters and carts are issued. GES equipment is for use by GES employees only. Please do not take it for your use. Customer acknowledges that the show site and surrounding areas are active work zones. Customer, its agents, employees and representatives are present at their own risk. Thank you for your complete cooperation Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
86 ANIMALS DOMESTICATED ANIMALS Service animals are always welcome. Please refer to the ADA American Disabilities Act portion of this manual for the ADA s definition of a service animal. Permission for any domesticated animal (cat, dog, etc.) to appear in a show or booth must first be approved by show management, then by the Convention Services Manager. The animal must have something to do with the booth or show (i.e., a dog used in commercials, films, etc.). A separate certificate of insurance must be submitted in the amount of $1 million combined single limit bodily injury and broad form property damage coverage, including broad form contractual liability, naming the Las Vegas Convention and Visitors Authority as additional insured. Animals will not remain in the building overnight. A trainer must accompany animals at all times. It is the animal owner s responsibility to clean up after the animal while on LVCVA property. NON-DOMESTICATED ANIMALS Will be considered on an individual basis. Contact your Convention Services Manager for assistance. It is the animal owner s responsibility to clean up after the animal while on LVCVA property. Seeing eye/assistance animals are always welcome. 86
87 BALLOONS/STICKERS Show management and your Convention Services Manager must approve the use of balloons. PERMITTED Helium balloons larger than 36 inches separate or tethered, are allowed in the exhibit halls. Helium balloon columns and arches are permitted in public space or meeting room areas as long as balloons are properly anchored. Large helium-filled balloons, such as advertising balloons, may be used only if they are securely anchored to the exhibit. Balloons may be used outside but must be tethered and may require FAA approval. PROHIBITED Overnight storage of helium or compressed air cylinders in the building is prohibited. Helium balloons may not be used for handouts, however smaller air-filled balloons may be used for decoration and/or handouts. No helium balloons or blimps may be flown around the exhibit hall. Balloons may not be released out-of-doors due to airport flight patterns in the area. ADDITIONAL PLANNING NOTES Helium gas cylinders used for refilling must be secured in an upright position on ANSI (American National Standards Institute) approved Fire Prevention stands with the regulators and gauges protected from potential damage. Balloons must be removed from the property by the exhibitor or the company who provided them. Balloons must not be left for the service contractor, cleaning contractor or the LVCVA. Stickers are prohibited on property. 87
88 CHEMICALS All chemicals brought into the facility must be labeled and accompanied by the applicable MSDS (Material Safety Data Sheets) or SDS (Safety Data Sheets) which must be produced upon request. It is highly recommended that the MSDS be submitted at the same time floor plans are submitted. The Lessee is responsible for the handling and removal of chemicals used in the operation of the show in accordance with the latest Environmental Protection Agency regulations in effect at the time of the event. Arrangements must be made in advance for disposal. Disposal of hazardous waste is prohibited in the sewer lines or drains of the facility. The Lessee is responsible for the tracking of all chemicals brought into the facility. Any materials left on the premises after move-out will be disposed of at the expense of the Lessee. 88
89 HALOGEN LAMP RESTRICTIONS LVCVA has experienced several fire safety incidents arising from the use of stem and track mounted halogen light fixtures attached to exhibit booths where the fixtures utilized linear halogen bulbs. Typically, these hazards arose from misuse and poor maintenance practices rather than from any deficiency in the design of the fixture or the halogen bulb it contains. RULES AND REGULATIONS Unless otherwise stated in this policy, stem or track mounted halogen light fixtures installed in LVCVA facilities must: Utilize one of the halogen bulb styles shown in Fig. 3 (Self-Shielded Bulbs See Addendum N). These bulbs have an additional glass shield that is integrated with the bulb design and require no other shield as part of the light fixture; and Utilize a bulb not exceeding the listed wattage permitted for use by the fixture manufacturer, but in no case exceeding 75 watts. ALTERNATIVE DESIGNS The LVCVA will periodically review this policy and take into consideration any improvements in products and practices that provide appropriate levels of operational safety. 89
90 DISAPPROVED HALOGEN BULBS APPROVED HALOGEN BULBS 75 watts max 90
91 MEETING ROOMS EXHIBITS IN MEETING ROOMS: N101-N120, N , C , S , S Carpeting can be placed on top of building carpet in the meeting rooms with permission from the Convention Services Manager. Visquene must be laid between the building carpet and the carpet being installed. Use only non-residue tape. When moving freight or equipment in these areas the existing carpet must be protected by the use of approved runners or Visquene. Fork lifts, electric carts, etc. are not permitted on the second floor. All freight and materials must be moved via pallet jack or hand cart Exhibitor crates and pallets must be placed on rollers or Visquene. No signs, banners, trussing, lights, etc., may be hung from the ceilings or the support structures above the ceilings. Nothing may be affixed to meeting room walls or doors without approval of the Convention Services Manager. No structures erected in these rooms may have any type of ceiling. All walls must be 18 inches below automatic fire sprinkler heads. When constructing any wall units, care must be used not to obstruct any of the HVAC controls, light controls, electrical outlets, cable TV outlets, sound outlets, exit signs or exits. All exhibits being set in these rooms must have an approved floor plan. These floor plans must be submitted to the LVCVA Fire Prevention Office at least 60 days in advance of set up. Plans may be faxed to (702) or ed to Anyone in the process of designing exhibits or displays for these meeting rooms are encouraged to contact the Convention Services Manager for clarification of all rules and regulations. Closet and utility rooms are not included with any meeting room. These are for LVCVA use only. Meeting room air walls will be moved only by LVCVA personnel. Air walls must be configured prior to laying carpet over building carpet. Contact your Convention Services Manager if you need assistance. Installation of flooring and trussing is only permitted with approval from the Convention Services Manager Events in second floor meeting rooms involving mass or group rhythmic activities must have advance approval. Contact your Convention Services Manager for further information. 91
92 MULTI-LEVEL AND/OR COVERED EXHIBITS RULES AND REGULATIONS It is the responsibility of the Exhibitor Appointed Contractor (EAC) to ensure all rules within this section are followed, with the exception of those rules pertaining to the use of a fire watch. The EAC has the responsibility to work with the client to ensure booth plans, as required by this section, are submitted to the Fire Prevention Office no later than 45 days before the first day of move-in for the event. Plans used for prior shows must be resubmitted for approval each time for the upcoming show. Multi-level or covered areas. Definitions: Multi-level Any occupied second story or greater area which is accessible by an approved means of egress. Covered Area Any area that covers the exhibit space and prevents the building fire sprinkler system from discharging water unobstructed to the floor. This will include single story exhibits with ceilings, upper deck exhibits, roof, overhead lighting installations, and any materials hanging or installed overhead that is not recognized as acceptable for use under fire sprinkler systems by fire code. Means of Egress An approved stairway or ramp constructed to the specifications of the code used for access and exiting. Multi-level or covered contiguous areas in excess of 1,000 square feet are required to have a fire sprinkler system installed by a Nevada State licensed fire sprinkler contractor under the entire area and every level of a multi-level exhibit only when the following conditions apply. The exhibit is used in an event where the duration is 7 calendar days or longer. The exhibit contains display vehicles. The exhibit contains open flame. The exhibit contains hot works. Any upper deck area to be occupied must have an approved plan with an engineering stamp. Multi-level areas that are greater than 300 square feet or which will occupy more than nine persons shall have at least two remote means of egress. Remote is defined such that the means of egress shall be placed at a distance from one another not less than one half the length of the maximum overall diagonal dimension of the area to be served. Means of egress shall be of an approved type and constructed to the requirement of the code. Spiral stairs are not allowed. Spiral stairways are not an approved means of egress for areas occupied by the public, visitors or clientele. Exhibits with multi-levels, covered or roofed areas exceeding 300 square feet in size will require the installation of battery-operated smoke detectors. Any covered area that is also enclosed will require the installation of battery-operated smoke detectors regardless of the size of the area. All smoke detectors will emit an audible alarm that can be heard outside of the area and must be installed in accordance with NFPA 72. Any single level exhibit over 1000 square feet or exceeding 300 square feet of contiguous covered area (see covered area definition above) and all multiple-level exhibits must submit a booth plan to the LVCVA Fire Prevention office for approval prior to the exhibit coming onto the LVCVA property. Please send plans to the LVCVA Fire Prevention Office at 3150 Paradise Road, Las Vegas, NV Plans may be faxed to (702) Plans may also be submitted in CAD or PDF format via to: [email protected]. Booth plans are required to be submitted for each show, regardless if the booth has been approved for any past show by the LVCVA Fire Prevention Office. 92
93 FIRE WATCH Under certain circumstances, it may be deemed necessary by the Fire Prevention Office to require a fire watch for an exhibit. The requirement to have a fire watch will be handled on a case by case basis. 93
94 PARKING GENERAL INFORMATION The current parking fee is $10.00 (we accept cash or credit cards) per space with in and out privileges. Anyone leaving the Las Vegas Convention Center and planning to return the same day can show their paid parking receipt for reentry. Vehicles taking up more than one standard parking space will be charged accordingly upon entry when paid parking is in effect. Overnight parking is prohibited on Las Vegas Convention Center property. Vehicles left on the property overnight will be towed at the owner s expense. When not used as part of an outdoor exhibit, the only parking lot where privately owned, enclosed vehicles (i.e., box vans, RVs, enclosed trailers, etc.) are permitted to park is the Gold and Green Lots. Parking lot capacities are available upon request. If other shows are in the building at the same time, paid parking could be in effect during your move-in/move-out period. Check with your Convention Services Manager for paid parking dates. LVCVA Management will determine the number of parking spaces and location within the controlled parking area for Show Management. A reasonable number of parking passes that allow access or egress for paid parking spaces will be given to Show Management. The LVCVA will provide adequate signage to reserve the spaces. RULES AND REGULATIONS All parking attendants and traffic control personnel will be provided by LVCVA for standard traffic patterns. Parking is prohibited at all loading docks, dumpsters, compactors, entrances to buildings, along drives, crosswalks, hashed-out areas, fire hydrants, building perimeter red-lined areas, spaces posted with signs, red curbs, yellow curbs, or anywhere the vehicle constitutes a safety or other hazard. All drives are fire lanes unless marked for parking. A vehicle parked on a sidewalk is subject to removal. Vehicles must be parked in a marked parking space at all times. No shuttle bus/truck staging with long term engine idling is permitted along the South Drive or North Road at any point. Service contractor trailer storage in any parking lot is prohibited without the prior approval of the Director of Convention Services and the Convention Services Manager. When lot usage is for parking, a minimum number of ADA accessible parking spaces will remain and be determined by LVCVA management with traffic control personnel provided by the LVCVA. Individuals with special parking situations or concerns should inquire at the Traffic Operations Office for assistance at (702)
95 VEHICLES Vehicles on display from automobile dealers must have a Nevada DMV off Premise Display License. Proof of license must be provided upon request. Vehicles on display Fuel tank openings shall be locked or sealed in an approved manner to prevent escape of vapors; fuel tanks shall not contain in excess of one-quarter their capacity or contain in excess of 19L (five gal.) of fuel, whichever is less. At least one battery cable shall be removed from the batteries used to start the vehicle engine, and the disconnected battery cable shall then be taped. Batteries used to power auxiliary equipment shall be permitted to be kept in service. Batteries must be disconnected. Auxiliary batteries not connected to engine starting system may be left connected. External chargers or batteries are recommended for demonstration purposes. No battery charging is permitted inside the building. (Including pallet jacks) Combustible/flammable materials must not be stored beneath display vehicles. Fueling or de-fueling of vehicles is prohibited Vehicles shall not be moved during exhibit hours. 36 of clear access or aisles must be maintained around the vehicle. Vehicles must be a minimum of 20 feet from exit of door or exit pathway. No leaks underneath vehicles. 95
96 Electrical Rental Information E-1 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 ELECTRICAL ORDER CHECKLIST: ELECTRICAL CODE Check rating plates on your equipment to ensure that you will have the proper power to operate your display. Do you require additional lighting? We can handle a variety of lighting options to enhance your display. Order 24 Hour power if required for refrigeration, computer systems, water pumps, heaters, etc. If distribution is required, include a detailed electrical floor plan. Indicate both main power location(s) and distribution location(s) a minimum 5amp per location. You may use the Booth Layout (Form H-3) for this purpose or provide your own floor plan. Note: All materials under carpet must be supplied by GES Electrical. For safety and liability reasons inspections may be conducted at show site for any violation where electrical work was performed by non-ges personnel. A fee of $ may be assessed. Indicate your electrical labor requirements for equipment hook-ups and/ or power distribution on the Electrical Labor Order Form. You may pre-wire your equipment to match our receptacles. Here is a list of the plugs that match our equipment receptacles: 15 amp 120 volt: Standard U-ground cord cap 20 amp 208 volt 1Ø or 3Ø: Leviton 3521 or Hubbell amp 208 volt 1Ø or 3Ø: Daniel Woodhead Plug Y560P 100 amp 208 volt 1Ø or 3Ø: Litton-Veam Plug CIR01GRH Avoid code violations. Check the electrical code requirements on this information sheet. To secure the discount rate for outlets and labor, the following must be received by the discount deadline date: Complete form of payment including credit card authorization (3rd party see G-3 form) E-2 Electrical Rental Order Form E-3 Electrical Labor Order Form with dates & times H-3 Booth Layout Form or customer supplied scaled floor plan in CAD or pdf format (diagram must include MDL for power, distribution points of power with a minimum 5amps at each location, orientation and all 1000watt overhead focus points) Place your order before the discount rate deadline date and save on your electrical order. Payment must be included with your order to secure the discount rate. Include check or credit card authorization. Electrical requirements for an exhibit at all convention facilities are for the safety of all Exhibitors and are based on national electrical codes and local ordinances. Too frequently, fires have been traceable to faulty wiring, sometimes because of carelessness and sometimes because of lack of understanding of the risks involved. In the interest of public safety, exhibits at all convention facilities may be inspected to determine if any violations exist. If they are found, qualified electricians are available to correct the problems. This work will be performed on a time and materials basis. If the Exhibitor does not wish to have the fault corrected, electrical service to the offending booth will not be connected. If an Exhibitor is not informed or does not understand basic safety standards for electrical wiring, an electrician should be consulted before shipment is made to convention facilities. Serious risks are involved which can be eliminated by understanding basic requirements of safe wiring inside your booth. For the safety of you and the public, remember these points: All wiring must have a 3-wire grounded cord with a minimum of #14 gauge. Spot or flood lighting is a hazard when lamps are too close to fabrics or other material which can be affected by heat. The use of clip-on sign sockets, latex, or lamp cord wire in displays, or the use of 2-wire clamp on fixtures, is prohibited by order of fire prevention bureaus at trade shows and conventions. Zip cords or two-wire cords are ungrounded and could result in safety hazards. Their use is forbidden in all convention facilities. Please leave all 2-wire cords at home! Exhibitor is responsible for providing surge protectors for their Goods. GES is not responsible for loss or damage resulting from power surges. Furthermore, GES's liability for any and all loss or damage is limited to the value of the cost of electrical services provided or depreciated value of Goods, whichever is less. If you have any questions, please call us at Where will my outlet be located?* There are four different types of trade show booths: In-Line Booths, Peninsula Booths, Back-to-Back Peninsula Booths, Pavilion Booths, and Island Booths. Each type of booth has its own standard method of installation. In the following diagrams, the symbol represents the approximate location of power outlets. Main drop locations must be indicated on the floor plan as MDL: OR One drop will be provided within the booth when power source is in the ceiling or one location on perimeter when power is in the floor. In-Line Booths Peninsula Booths Back-to-Back Peninsula Booths Island/Pavillion Booths In-Line Booths, Peninsula Booths, or Back-to-Back Peninsula Booths: Your pre-ordered electrical outlet will be installed at the rear of your booth, at the drape line. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) Island or Pavilion Booths: You need to designate one location for each outlet you order. Multiple outlet locations will be charged on a labor and material basis. For facilities with power originating in the floor, your electrical outlet will be placed at one location at our discretion. All other distribution will be done on a time and material basis. If you fail to provide us with a floor plan, outlet will be placed at one location at our discretion. How much power do I need? Calculate your lighting needs by adding wattage in each location. For other equipment, read the ratings from the metal plates attached to each unit. Note: A minimum of a 5amp outlet is required at each location. V120 PH1 Hz60 W Volt Single Phase 60 Cycle 1000 Watts *Please contact GES for specific location of power as sources vary based on location. 96 V230 A30 PH3 230 volts 30 Amps 3 Phase Order Directly Online:
97 Electrical Services Checklist E-1a All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Completed credit card authorization form Required regardless of other form of payment. To secure discount rates, must be received by Electrical Discount Deadline Date. (Form G-2) Completed Electrical Outlet Order Form Must include complete CC auth, labor order and floor plan to secure discount rates, if applicable. See FAQ for more information or call GES Electrical for assistance. Completed Electrical Lighting Order Form 1000 watt overhead lights require floor plan for focus points. Completed labor order form (floor work, booth work, equipment rental and electrical hanging sign) Floor work labor must include complete floor plan. Applicable rates on outlets and labor will be applied if floorplan is not received by the DDD. Complete electrical and overhead lighting layout A legible, scaled floor plan must include main drop, power usage at each location with a minimum of 5 amps, and orientation. Helpful Tip When faxing orders, print fax transmittal for your records and bring to showsite. When mailing orders, bring photo copies of all orders including payments to showsite. Still have questions? Please do not hesitate to contact us at We re here to help! Cstm Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
98 Electrical Services Frequently Asked Questions E-1b All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 POWER How do I know how much power I need? First, gather a list of all electrical equipment to be powered on in your booth. Consider some of the following elements: lighting, computer equipment, plasmas, company products, AV equipment, and lead retrieval machine. Next, you will want to notate where in your booth space the items will be placed and retrieve the power required for each item. The power voltage/wattage/amperage can be found on the equipment tag located in the back of the item. Typically most items require 110/120 volt power. Machinery leans more towards the 208 or 480 volt power ordered either in single phase or 3 phase. Now you can start calculating how power will be required in each area in your booth space. Start by combining the wattage for the 110/120 volt devices in each area and select an outlet that meets or exceeds this total. It is safer to slightly overestimate your power requirements to help minimize tripping or outages. You must order separate outlets for the 30 amp 120 volt, 208 or 480 volt power as these are single point connections only. Please note: 5 amp outlet minium is required at each location. Is the price listed for power per Day? No, the prices listed on the Electrical Rental Order Form (E-2) are for the duration. Where does the power come from? At the Las Vegas Convention Center, the power source comes from different areas depending on the halls. The North and Central Halls have catwalks available which means the power will drop from the ceiling. In the South Halls, the power comes from the columns placed throughout the exhibit space, meaning the power is run along the floor. Where will my power be located? For inline and peninsula booths, you will find your power located on the back side of your booth space. Island booth exhibits will need to submit a diagram indicating where your main power source needs to start from. If GES does not receive this information, the power will be installed in the center of your booth. Any movements of the main power source after installation will be chargeable on time and materials. What is a Main Drop Location (MDL)? MDL is the main power source located in your booth. Power is then distributed from this point. You may choose to request additional drops within your booth space billed on a time, material and equipment basis. The location of the main drop should be placed in area that can either be hid or kept out of sight, i.e. closet or storage area. How many places do I have to plug into? You will have two connection points to plug into. Power strips can provide additional sockets but keep in mind of the power you have reserved for your booth space. Additional sockets do not mean additional power. Power strips are designed to trip at 1500 watts/15 amps. Use of the power strip on a 2000 watt outlet location will drop the use in that location to 1500 watts/15 amps Cstm Do I need 24hr power? If you have equipment that requires power service to be on throughout the entire show, i.e. refrigerators, programmable equipments, we would recommend ordering 24 hr services. Power is turned off ½ hour before the show opens and turned off ½ hour after the show closes. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) Order Directly Online:
99 Electrical Services Frequenty Asked Questions E-1b All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 When will my power be turned on during move-in? Every attempt is made to have power installed by the end of day on exhibitor s assigned target date. Freight hold areas (typically by freight doors) are done as space becomes available. Any special requests should be communicated to the GES Electrical Department. LIGHTING Do I need lighting? Full facility lights will be turned on during show hours; however, some exhibitors choose to enhance the look of their booth or product by directing light to these areas. Can I hang my own lights? Exhibitors not EAC s may hang up to 4 arm lights per total booth space as long as the power does not exceed 2000 watts/20 amps. Do I need to order power for the lighting I use in my booth? Any lights brought in by an exhibitor or EAC will need to order power. Lights ordered on the Electrical Rental Form (E-2), power is included. LABOR How do I know if I need to order labor? Referencing the Show Site Work Rules (G-6), for safety and liability reasons, electricians at the Las Vegas Convention Center are required to provide distribution of all electrical wiring from the main power source (MDL) to other power locations in your booth typically run under carpet. This is considered Floor work labor. Any connection of an electrical apparatus in your booth space exceeding total combined wattage of a 2000 watt/20 amp service must also be performed by electricians. This includes but not limited to, hook-up of electrical equipment, distribution above carpet, installation of lights, plasmas, hanging signs, and electrical booth structures. This is considered Booth work labor. Both types of labor can be ordered on forms Electrical Floor Work Labor Order Form(E-3) and Electrical Booth Work Labor Order Form (E-4). Dismantle labor is calculated at 50% of the installation time and is based on the date and time the show closes and move-out time frames, overtime rates may apply. It is an automatic charge and does not need to be scheduled. Labor orders submitted for Floor work Exhibitor Supervised and Booth work must provide date and time. GES does not accept will calls. Floor work GES Supervised does not require a date and time as this labor will be performed and completed prior to your arrival, dependant on receiving power, floor plan and payment. All materials under carpet must be supplied by GES Electrical. Do I need to order labor to hang my lights? Referencing Electrical Rental Order Form (E-2) form, for GES lights: For inline and peninsula booths that require placement in the back of the booth, booth work labor is included in the price of the lights. For peninsula and island booths that require placement away from the main power source and throughout the booth space, exhibitors are required to order booth work labor. Keep in mind, depending on location and height, equipment may be required and billed accordingly. If the lights are exhibitor owned, outside of the 4 arm light rule, a booth work labor order is required. If the lights are EAC owned, a booth work labor order is required Cstm Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
100 Electrical Services Frequenty Asked Questions E-1b All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 What if I want to use my own cords and plug strips? Exhibitors may use their own extension cords and power strips under the regulations provided on the Electrical Rental Information Form (E-1). Be sure to advise the electricians working in your booth that you have brought your own materials to use in the booth. All materials under carpet must be supplied by GES Electrical. What is an electrical floor plan and why do I need one? A legible electrical floor plan must be received by the electrical discount deadline date with all floor work labor orders in order to receive the discount rate and more importantly for the electricians to provide the work requested in your booth space. A floor plan must have the following components: must be scaled, have orientation (call out the surrounding booths in accordance to front/back/sides in your booth), MDL, and power distribution points (provide specific measurements of these locations). GES must also receive an electrical floor plan for placements of the of the 1000 watt overhead lights. How can I ensure that I receive the discount rates on my electrical order? Be sure to submit the following by the electrical discount deadline date: G-2 Complete and valid Payment and Credit Card Authorization. E-2 Electrical Rental Order Form. E-3 and E-4 Electrical Labor Order Form(s). If distribution is required or for the hook up of electrical apparatus. E-10 Booth Layout Form. If floor work labor has been ordered or 1000 watts overhead lights. This can also be submitted in pdf or CAD format. It must be legible, so CAD & pdf are preferred over fax. All of the forms listed above must be received on or before the discount deadline date in order to receive the discount rates. If one form is incomplete or missing, the order is considered incomplete and the outlet rates will be placed at regular rates and the labor rates will be based on when a complete order is received. If you have any questions or concerns, please contact us. What else should I know? All floor plans are reviewed prior to show site in order to circuit a hall print for installation of power. A fee of $50.00 will be billed at this time. If labor is scheduled and the electrician shows up and there is no one there to direct them, there will be a 1 hour not ready charge billed per worker requested. You will need to go to the service desk when you are ready to place a new order. Show site labor rates may apply. Two electricians are required when ordering booth work labor for installation of plasmas over 37 and over and when cords need to be fished under carpet for floor work labor. Additional charge of $ will be applied for every 1000 watt overhead light ordered when your booth is located in the South Halls or Central Halls 1-2 of the Las Vegas Convention Center due to the nature of the building and equipment required to install these lights. Materials are charged on an as needed bases and are added to your invoice. Be sure to budget for these incidentals like extension cords, plug strips and tape. GES Electrical can assist you in estimating, though it is difficult to predict the length and amount needed until work is actually performed Cstm Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
101 Electrical Rental Order Form E-2 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) By signing and delivering this form to GES, customer agrees to all terms and conditions printed on this form. To receive the discount rate on outlets and labor, we must receive your complete order, along with full payment, by the deadline date above. All other orders will be processed at the regular rate. No credits will be issued on services installed as ordered even though not used. Price List Important Information ITEM# NON 24 HR.QTY DESCRIPTION DISCOUNT RATE REGULAR RATE 24 HR. QTY 24 HR. DIS. RATE 24 HR. REG. RATE 120v Motor and Equipment Outlets Amp/500 Watts, 1/4 HP 120V $ $ $ $ $ Amp/1000 Watts, 1/4 HP 120V $ $ $ $ $ Amp/1500 Watts, 1/4 HP 120V $ $ $ $ $ Amp/2000 Watts, 1/4 HP 120V $ $ $ $ $ Amp, 1 HP 120V $ $ $ $ 1, $ 1P 208v Motor and Equipment Outlets Amp, 1/2 HP 208V / 1Phase $ $ $ $1, $ Amp, 1 HP 208V / 1Phase $ $ $1, $1, $ Amp, 2 HP 208V / 1Phase $ $ $1, $1, $ Amp, 5 HP 208V / 1Phase $ $1, $1, $2, $ Amp, 10 HP 208V / 1Phase $1, $1, $2, $3, $ Amp, 25 HP 208V / 1Phase $2, $3, $4, $6, $ Circle Outlets Requiring Boost 3P 208v Motor and Equipment Outlets Amp, 1 HP 208V / 3Phase $ $ $ $1, $ Amp, 3 HP 208V / 3Phase $ $ $1, $1, $ Amp, 5 HP 208V / 3Phase $ $1, $1, $2, $ Amp, 10 HP 208V / 3Phase $1, $1, $2, $3, $ Amp, 20 HP 208V / 3Phase $1, $2, $2, $4, $ Amp, 50 HP 208V / 3Phase $2, $3, $4, $6, $ Also Available: 380V/220V 3P MOTOR & EQUIPMENT OUTLETS - CALL FOR QUOTE 3P 480v Motor and Equipment Outlets Amp, 7.5 HP 480V / 3Phase $ $1, $1, $2, $ Amp, 10 HP 480V / 3Phase $ $1, $1, $2, $ Amp, 20 HP 480V / 3Phase $1, $1, $2, $3, $ Amp, 50 HP 480V / 3Phase $1, $2, $3, $4, $ Amp, 100 HP 480V / 3Phase $2, $4, $5, $8, $ Also Available: 380V/220V 3P MOTOR & EQUIPMENT OUTLETS - CALL FOR QUOTE TOTAL **** See requirements for these items noted below **** See requirements for these items noted below **** See requirements for these items noted below ITEM# QTY DESCRIPTION DISCOUNT RATE REGULAR RATE TOTAL Transformers/Converter Boxes Amp, Buck Boost Per Amp, 20 Amps Minimum $ 5.95 $ 9.15 $ ITEM# QTY DESCRIPTION TOTAL Lights Price includes outlet and labor for light only. Please contact GES at [email protected] for custom lights and lighting packages Arm Light, 75 Watt Black*** $ $ $ Floodlight, 1000 Watt Overhead** $ $ $ Floodlight, 120 Watt* $ $ $ Floodlight, 120 Watt Double* $ $ $ Track Light Fixture Only*** $ $83.25 $ Track with 3 Light Fixtures*** $ $ $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: A. Total All items Ordered $ B. Payment Enclosed $ EXHIBITOR'S ELECTRICAL CONTACT NAME & PHONE NUMBER AUTHORIZED NAME - PLEASE PRINT DATE X All exhibitor disputes must be resolved at show site, before the close of the show 1. GES is not responsible for voltage fluctuation or power failure due to temporary conditions. Exhibitor is responsible for providing surge protectors for their Goods. GES is not responsible for loss or damage resulting from power surges. Furthermore, GES' liability for any and all loss or damage is limited to the value of the cost of electrical services provided or depreciated value of Goods, whichever is less. All electrical installations and connections to all electrical service should be made by a GES electrician. GES will not be responsible for any damage or loss to any equipment, component, computer hardware or software, and/or any damage or bodily injury to any person caused by the installation, connection, or plugging in of any electrical outlet by persons other than a GES electrician. 2. Electricity will be turned on 30 minutes prior to show open and will be turned off within approximately 30 minutes after show close. 3. OUTLET LOCATION & DISTRIBUTION All electrical outlets will be installed on the floor at the draped backwall of inline and peninsula booths. All electrical outlets for island booths will be dropped to one main location per the Exhibitor s floor plan. If no plan is provided, the outlets will be installed at our discretion. Any change in location and/or additional power drops are chargeable on a time and material basis. Distribution and connection of outlets are chargeable on a time and material basis. The first ninety feet of cabling to deliver power to your booth is free. If additional cabling is necessary, to power your booth, it will be charged at a time, material and motorized equipment basis. See Electrical Labor form E GES JURISDICTION (Requires labor and/or material) All distribution of electrical wiring (minimum of 5amps per location under carpet). All facility overhead distribution of electrical wiring and the distribution of same from product to booth and from booth to booth. All motor and equipment hook-ups. Installation and/or repair of electrical fixtures. Installation of electrical motors and electrical apparatus to be energized. 5. Total combined wattage within booth space exceeding 20 amps will require electrical booth work labor. Labor is required to inspect and hook-up equipment pre-wired to plug into our system. Exhibitors are not permitted to use power unless ordered. Exhibitors found using outlets without an order will be subject to the regular rate for outlets used. Sharing power or plugging into facility outlets is strictly prohibited. 6. ELECTRICAL LABOR (See Electrical Labor Order Form) Labor rates are subject to labor contract effective at time of show. 7. Please include H-3: Booth Layout Form, or provide your own detailed drawing, for placement of main drop locations (MDL), outlets and fixtures. Regular rates on outlets & labor will be applied, regardless of when the order was received, if either is not provided with your electrical order. * On Stanchion, In-line Booths Only. Labor is not included for all other types of booths and will require a booth work labor order. (see E-3 form) ** May require labor and/or lift at additional charge not available at some locations. See number 7 above for additional requirements. *** May require booth work labor. Please call GES at for more information **** Requires booth work labor (see E-3 form), maximum one (1) connection per outlet. If no E-3 form received for BW, an automatic labor ticket will be generated and billed accordingly. Cancellation Policy: Items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 101 Order Directly Online:
102 Electrical Labor Order Form - Floorwork Floorwork- Distribution of electrical cords under carpet and flooring. RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 E-3 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) LABOR RATES ARE AS FOLLOWS: Worker Per Hour Discount Regular Show Site Electrical, ST $ $ $ Electrical, OT $ $ $ minute breaks commence at 10:00 AM and 3:00 PM daily. Lunch hour between 12:00 PM - 1:00 PM daily. Dinner time between 7:00 PM and 7:30 PM daily. Lunch and dinner will not be reflected on your invoice FLOOR WORK - DISTRIBUTION - EXHIBITOR SUPERVISED Exhibitor will supervise. You must schedule date & time below as well as # of electricians and estimated hours. GES assumes no liability for loss, damage or bodily injury arising out of the installation and/or dismantling of Exhibitor's property by GES provided union labor. Exhibitor assumes the responsibility and any liability arising therefrom, for the work performed by union labor under Exhibitor's supervision. Exhibitors must stay clear during movement of freight. Labor cannot be scheduled prior to assigned target date. If an electrical floor plan has been received with distribution points, GES electrical floor work labor is required. If no floor work labor is received, GES will process a floor work labor order as an Okay to Proceed. Rates will be based on when the complete floor plan is received. Straight Time: Monday through Friday from 8:00 AM to 5:00 PM Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays. Discount Rate: Rate applies to orders placed on or before the above Discount Deadline Date. Regular Rate: Rate applies to orders placed after the above Discount Deadline Date, but before the first day of exhibitor move-in. Show Site Rate: Rate applies to orders placed at show site Please Indicate Service FLOOR WORK - DISTRIBUTION - Priority Installation (OK TO PROCEED) GES will supervise labor to: (If this is left unmarked and a floor plan has been submitted, GES will proceed with the floor work) A 30% surcharge will be added to the labor rates above for this professional supervision. Date and time not required. Is there more than one (1) drop location? Yes No If yes, this will be billed on a time, material and equipment basis. A condor will be needed in South hall and may be needed in the C1 - C2 halls. Please see the E-6 form for Condor rates. Important Information Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for 8:00 AM starting times will be dispatched to booth space on exhibitor supervised labor. Please have an authorized representative in booth to supervise the work to be done and sign the work order upon completion. Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and equipment. If Exhibitor fails to use the workers and equipment at the time confirmed, a one (1) hour Not Ready charge per worker and equipment will apply. The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (1/2) hour increments per worker. Exhibitors requiring electrical labor will automatically be charged a dismantle fee. Dismantle labor is charged at 50% of installation labor based on show close/move-out days/time, and does not need to be scheduled. Overtime rates may apply. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. Time must be allowed for the electrician to gather necessary equipment, have their work checked by the exhibitor and return tools and equipment to the supply office prior to being signed out. Any material and equipment provided by GES is for rental purposes only and remains the property of GES. The provisions will be removed at the close of the show. Please include E-10: Electrical Booth Layout Form, or provide your own detailed drawing, for placement of main drop locations (MDL), outlets and fixtures. Regular rates will be applied to outlets and applicable rates on labor, regardless of when the order was received, if either is not provided with your electrical order. All booths requiring floor work labor must send a booth floor plan to [email protected]. They can also be faxed to Please write your booth number, show name and address on the fax. To receive the discount rate on outlets and labor, the E-10: Booth Layout form or a scaled plan in CAD or PDF format must include main drop location, additional drop locations, electrical distribution of outlets with a minimum of 5 amps at each location, orientation, fixtures and all 1000 watt overhead focus points must be attached to this form, as well as a form of payment or ed to [email protected]. All floorplans are reviewed prior to show site to circuit a hall print for installation of power. A fee of $50.00 will be billed for this time. Exhibitor is responsible for providing surge protectors for their Goods. GES is not responsible for loss or damage resulting from power surges. Furthermore, GES' liability for any and all loss or damage is limited to the value of the cost of electrical services provided or depreciated value of Goods, whichever is less. Place Order Here SCHEDULE DATE(S) Labor must be scheduled for each day that labor is required SCHEDULE START TIME AM PM SCHEDULE END TIME AM PM TOTAL # OF HOURS TOTAL # OF LABOR X ELECTRICIANS X RATE = TOTAL AM PM AM PM Cstm AM PM I agree in placing this order that I have accepted GES payment Policy and GES Terms & A. Total Labor Ordered $ Conditions of Contract. Authorized Signature - Please Sign: B. 30% Priority Installation $ AUTHORIZED NAME - PLEASE PRINT DATE X C. Payment Enclosed $ Please estimate the number of workers and hours per worker needed for installation. Invoice will be calculated according to actual hours worked, relative to the original order and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 102 AM PM Order Directly Online:
103 Electrical Labor Order Form - Boothwork E-4 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) LABOR RATES ARE AS FOLLOWS: Worker Per Hour Discount Regular Show Site Electrical, ST $ $ $ Electrical, OT $ $ $ minute breaks commence at 10:00 AM and 3:00 PM daily. Lunch hour between 12:00 PM - 1:00 PM daily. Dinner time between 7:00 PM and 7:30 PM daily. Lunch and dinner will not be reflected on your invoice Straight Time: Monday through Friday from 8:00 AM to 5:00 PM Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays. Discount Rate: Rate applies to orders placed on or before the above Discount Deadline Date. Regular Rate: Rate applies to orders placed after the above Discount Deadline Date, but before the first day of exhibitor move-in. Show Site Rate: Rate applies to orders placed at show site Please Indicate Service by Circling Type of Labor Required Below 1. Hook Up: Connection and hard-wiring of all 208 or higher voltage services, electrical motors or disconnects. Connection of total combined wattage within booth space exceeding 20 amps will require electrical labor. 2. Lighting Assembly and installation of all mechanically fastened static lighting when wattage exceeds 2000 watts and hard-wiring of all 208 or higher. Assembly, installation and dismantle of electrical headers and/or light boxes 3. Miscellaneous Any electrical distribution and/or mechanical fastening to the exhibit or display of all electrical equipment, lighting fixtures, power tracks, etc. Changes to or the additional of electrical connectors to electrical apparatus. Hang Plasma*: Size Qty Other *Plasmas 37" and larger require 2 electricians. Mounting of single monitors (to include plasma screens, LCD & CRT) and installation of hanging brackets. Important Information Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for pre-ordered 8:00 AM starting times will be dispatched to booth space as exhibitor supervised labor. Please have an authorized representative in booth to supervise the work to be done and sign the work order upon completion. Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and equipment. If Exhibitor fails to use the workers and equipment at the time confirmed, a one (1) hour Not Ready charge per worker and equipment will apply. The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (1/2) hour increments per worker. Exhibitors requiring electrical labor will automatically be charged a dismantle fee. Dismantle labor is charged at 50% of installation labor based on show close/move-out days/time, and does not need to be scheduled. Overtime rates may apply. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. Place Order Here SCHEDULE DATE(S) Labor must be scheduled for each day that labor is required SCHEDULE START TIME SCHEDULE END TIME TOTAL # OF HOURS X TOTAL # OF LABOR ELECTRICIANS X RATE = TOTAL AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM I agree in placing this order that I have accepted GES payment Policy and GES Terms & A. Total Labor Ordered $ Conditions of Contract. Authorized Signature - Please Sign: B. Payment Enclosed $ AUTHORIZED NAME - PLEASE PRINT DATE X Please estimate the number of workers and hours per worker needed for installation. Invoice will be calculated according to actual hours worked, relative to the original order and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate. AM PM Cstm Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
104 Electrical Equipment Rental Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 E-6 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) LABOR & EQUIPMENT RATES GES forklifts, fork & basket, condors and/or scissor lifts are required for the installation of energized equipment; i.e.; lights, light boxes and stuctured mounted signs. Forklifts are required for energized electrical equipment weighing 200 lbs. or more and/or placed at heights greater than 5 feet to the bottom of the equipment. If you require a forklift, you will be assigned a forklift with an operator. Labor Rates LABOR RATES ARE AS FOLLOWS: Forklift with Operator, Per Hour Discount Regular Show Site 5,000#, ST Code: $ $ $ ,000#, OT Code: $ $ $ ,000# w/basket, ST Code: $ $ $ ,000# w/basket, OT Code: $ $ $ Equipment with Operator, Per Hour Discount Regular Show Site High Lift w/ Crew Code: $ $ $ 1, Scissor Lift Code: $ $ $ Condor Code: $ $ $ 1, FORKLIFT (Operator): 1 Electrician to operate lift USES: To mount electrical headers that sit on top of columns or for lifting electrical apparatuses. (3 stage lift) FORK & BASKET (Crew): 1 Electrician to drive and 1 Electrician in basket USES: To mount and adjust electrical headers, light boxes, plasma screens and electrical signs HIGH LIFT (Crew): Crew to operate USES: Additional drops, truss lighting, lights out, shrouding and hanging signs. Important Information ELECTRICAL LIFTS AND THEIR USES Straight Time: Monday through Friday from 8:00 AM to 5:00 PM Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays. Discount Rate: Rate applies to orders placed on or before the above Discount Deadline Date. Regular Rate: Rate applies to orders placed after the above Discount Deadline Date, but before the first day of exhibitor move-in. Show Site Rate: Rate applies to orders placed at show site 15 minute breaks commence at 10:00 AM and 3:00 PM daily. Lunch hour between 12:00 PM - 1:00 PM daily. Dinner time between 7:00 PM and 7:30 PM daily. Lunch and dinner will not be reflected on your invoice CONDOR (Crew): Crew to operate USES: Additional drops, shrouding SCISSOR LIFT (Operator): 1 Electrician to operate USES: Anything over 12' requires a Scissor Lift. This is used for light weight electrical work. Describe work to be performed: Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for 8:00 AM starting times will be dispatched to booth space. Please have an authorized representative in booth to supervise the work to be done and sign the work order upon completion. Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and equipment. If Exhibitor fails to use the workers and equipment at the time confirmed, a one (1) hour Not Ready charge per worker and equipment will apply. The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (½) hour increments per worker. Exhibitors requiring electrical labor will automatically be charged a dismantle fee. Dismantle labor is charged at 50% of installation labor based on show close/move-out days/time, and does not need to be scheduled. One (1) hour minimum on labor out for all equipment. Overtime rates may apply. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. LABOR TYPE : Forklift with Operator : Forklift, Basket w/driver, Electrician : Condor w/crew : Scissor Lift w/operator : High Lift w/crew SCHEDULE DATE(S) Place Order Here SCHEDULE START TIME AM PM AM PM AM PM AM PM AM PM I agree in placing this order that I have accepted GES payment Policy and GES Terms & Conditions of Contract. EXHIBITOR'S STAGEHAND COMNTACT NAME & PHONE NUMBER SCHEDULE END TIME AM PM AM PM AM PM AM PM AM PM Authorized Signature - Please Sign: TOTAL # OF HOURS TOTAL # OF X CREWS LABOR X RATE = TOTAL A. Total Labor Ordered $ B. Payment Enclosed $ X AUTHORIZED NAME - PLEASE PRINT DATE Cstm Please estimate the number of workers and hours per worker needed for installation. Invoice will be calculated according to actual hours worked, relative to the original order and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate. Dismantle labor is charged at 50% of installation costs based on show close/ move-out days/times and does not need to be scheduled. Overtime rates may apply Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 104 Order Directly Online:
105 Stagehand Labor Order Form H-9 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) Important Information & Rates All exhibit labor for 8:00 AM starting times will be dispatched to booth space. Confirm labor and equipment by 2:30 PM the day before date requested. Please have a representative pick up the crew at the labor desk and supervise the work to be done. Please have an authorized representative in booth to supervise the work to be done and sign the work order upon completion. Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker. If Exhibitor fails to use the workers and equipment at the time confirmed, a four (4) hour Not Ready" charge per worker will apply. Dismantling will be billed after the show close. The minimum charge for labor is four (4) hour per worker and one (1) hour minimum charge for equipment. Labor thereafter is charged in half (½) hour increments per worker and equipment. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. LABOR RATES ARE AS FOLLOWS: Worker per Hour Discount Regular Show Site High Rigger, ST Code: $ $ $ High Rigger, OT Code: $ $ $ Ground Rigger, ST Code: $ $ $ Ground Rigger, OT Code: $ $ $ Theatrical Stage Electric, ST Code: $ $ $ Theatrical Stage Electric, OT Code: $ $ $ Projectionist, ST Code: $ $ $ Projectionist, OT Code: $ $ $ AV Technician, ST Code: $ $ $ AV Technician, OT Code: $ $ $ Sound Technician, ST Code: $ $ $ Sound Technician, OT Code: $ $ $ Programmer, ST Code: $ $ $ Programmer, OT Code: $ $ $ Please Indicate Service Projection Equipment: Type: Qty Mounted To: Wall or Structure Ground -Supported truss Suspended truss Other: Video Walls: Monitor on suspended truss Monitor Connected to cameras LED Power Requirements for wall Will a forklift be required: Yes No Lighting - Dimmable/Programmable: Robatic/LED and or moving lights Theatrical lighting Lekos Parcans Fresnels Studio and motion picture lights Other: Speakers/Sound Equipment: Size: Qty Mounted To: Wall or Structure Ground -Supported truss Suspended truss Other: LABOR TYPE SCHEDULE DATE(S) Equipment w/crew Discount Regular Show Site Condor Code: $ $ $ GES needs an engineered print of all truss and lighting rigging, including rigging point loads per our facility agreement. To receive discount pricing, GES must receive a suitable drawing by the discount deadline date. Failure to provide an engineered print with load prior to discount deadline date may delay your move-in date. GES maintains jurisdiction over the installation, operation and dismantling of all electrical equipment, including: audio, projection and studio lighting, including television cameras, monitors and plasmas, lighting control systems and dimming system, ground support and flown trussing including rigging of electrical chain hoist and all items fastened to the truss. During show days all programming and standby will be done through GES Stagehands. Exceptions reviewed by management. Exhibitors may be charged to transfer the individual rigging plan to the overall facility plan for approval at the hourly programmer rate. (facility requirement). Time must be allowed for workmen to gather necessary tools from the labor desk, have the work checked by the exhibitor and return tools to the labor desk. For Pre Rigging: us at [email protected] Short Turn: one (1) straight time, and one (1) overtime hour at prevailing rates for any worker requested to return, by exhibitor, without an 8 hour break. Straight Time: Overtime: Place Order Here Discount Rate: Regular Rate: Show Site Rate: Monday through Friday from 8:00 AM to 5:00 PM. **Straight time rates are based on a 1 hour lunch break. Management reserves the right to charge overtime rates at 4:30 PM if a 30 minute lunch is taken.** All other times Monday through Friday. All day Saturday, Sunday & Holidays. Rate applies to orders placed on or before the above Discount Deadline Date. Rate applies to orders placed after the above Discount Deadline Date, but before the first day of exhibitor move-in. Rate applies to orders placed at show site DISCOUNT PRICE REGULAR PRICE SHOW-SITE PRICE ITEM # EQUIPMENT ONLY ,000# $ $ $ Scissor Lift $ $ $ Genie Lift, Hand Crank $ $ $ *Plus Operator at prevailing rates A full line of accessories and custom systems are available. Please [email protected] for more information SCHEDULE START TIME AM PM AM PM AM PM AM PM I agree in placing this order that I have accepted GES payment Policy and GES Terms & Conditions of Contract. EXHIBITOR'S STAGEHAND COMNTACT NAME & PHONE NUMBER SCHEDULE END TIME AM PM AM PM AM PM AM PM Authorized Signature - Please Sign: TOTAL # OF HOURS TOTAL # OF X CREWS LABOR X RATE = TOTAL A. Total Labor Ordered $ B. Payment Enclosed $ X AUTHORIZED NAME - PLEASE PRINT DATE Please estimate the number of workers and hours per worker needed for installation above. Invoice will be calculated according to actual hours worked, relative to the original order and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) Order Directly Online:
106 Electrical Booth Layout Form E-10 RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Form Deadline Date: September 28, 2015 MANDATORY FORM* COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) A unique grid must be completed for each of the following services to ensure proper placement of items in your booth. Please do not combine services onto a single grid. Print/photocopy as needed. Electrical Forms (For Non-Standard Distribution) Hanging Signs/Truss - Form H-2 Truss Lighting - Form H-6 Display Cases - Form Q-1 Pegboard / Tackboard - Form Q-1 Special Colored Drape - Form Q-1 Standard Exhibit Systems (if exhibit size is smaller than booth size) - Form Q-1 Pad and Carpet (if you are not carpeting your entire booth) - Form Q-1 Installation & Dismantling - Form L-1 To use this grid: Use bold lines to indicate the outline of your booth. Indicate the scale of the grid (i.e. 1 square = 1 foot) or indicate the dimensions of your booth. Mark the adjacent booth numbers or aisle numbers. Each square is feet square since my booth is feet wide by feet long. BACK OF BOOTH (indicate adjacent booth or aisle number: ) Indicate Adjacent Booth or Aisle Number: Indicate Adjacent Booth or Aisle Number: Cstm Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) FRONT OF BOOTH (indicate adjacent booth or aisle number: ) *This form must be returned to GES for your orders to be processed. 106 Order Directly Online:
107 Plumbing Order Form K-1 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) By signing and delivering this form to GES, customer agrees to all terms and conditions printed on this form. To receive the discount rate, we must receive your order, along with full payment, by the deadline date above. All other orders will be processed at the regular rate. No credits will be issued on services installed as ordered even though not used. Price List Important Information ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE Compressed Air: lbs PSI st Air Outlet $ $ Air Outlet, CFM Required (5 Minimum) $ $ Air Outlet, Connection $ $ Air Outlet, Supplemental (within 5' of 1st outlet) $ $ Note: Airline size is predicated on numbered CFM's ordered. Bottled Gases (Where Available) PLEASE CALL GES FOR QUOTE Gas Natural Gas, BTU/cubic foot at 7' water column pressure (4oz.) Natural Gas Outlet $ $ Natural Gas Outlet, Connection $ $ Any and all connections will be subject to a labor charge. See Plumbing Labor Form (K-2) for rates. Drain: 1/2" and 3/4" st Drain Outlet $ $ Drain Outlet, Connection $ $ Drain Outlet, Supplemental (within 5' of 1st outlet) $ $ Any and all connections will be subject to a labor charge. See Plumbing Labor Form (K-2) for rates. Fill and Drain Fill & Drain, Gallons, Per Unit $ $ Fill & Drain, Gallons, Per Unit $ $ Fill & Drain, Gallons, Per Unit $ $ 1, Fill & Drain, Gallons, Per Unit $ 1, $ 1, Fill & Drain, Gallons, Per Unit $ 1, $ 2, Sink Rental Single $ $ Water Heaters, 6 gallons $ $ The above price includes a one-time fill and drain for each container. Labor is not included. Plumbing contractor is not responsible for color or sediment in water fill. If waste water for drain contains hazardous material, chemicals or metals, it cannot be drained. Water: 1/2" and 3/4" st Water Outlet $ $ Water Outlet, Connection $ $ Water Outlet, Supplemental $ $ Please include Booth Layout form (H-3) for placement of outlets. Cancellation Policy: Items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation. Additional Information COMPRESSED AIR Trade Show Electrical (GES) is not responsible for moisture, oil, or water in our lines, loss of pressure or excess pressure. GES Plumbing is the exclusive provider of compressed air for this event. The use of portable compressors are strictly prohibited. Only compressors that are part of an Exhibitor s product display or installed as an integral part of an Exhibitor s product will be allowed on the show floor. Exhibitors must supply their own filters, air dryers, or pressure regulators. WATER Pressure may vary. No guarantee can be made of minimum or maximum pressures. If pressure is critical, Exhibitor should arrange to have a pressure regulator valve or pump installed. LABOR Laying of any lines under carpet or other flooring, or spotting from ceiling will be an additional labor charge. IMPORTANT CONDITIONS AND REGULATIONS All material and equipment furnished by GES for this service order shall remain GES property and shall be removed ONLY by GES at the close of the show. Wall, column and permanent building utility outlets are not a part of booth space and are not to be used by Exhibitors. All equipment must comply with state and local safety codes. Claims will not be considered unless filed by Exhibitor prior to close of exposition, no exceptions. Prices based upon current wage rates and are subject to change without notice. Under no circumstances shall anyone other than Plumbing Personnel make service connections. Special equipment requiring company engineering or technicians for assembly, servicing, preparatory work and operation Place Order Here may be executed without GES Plumbing Personnel. However, all service connections to such equipment must be made by GES Plumbing Personnel only. All equipment using water must have inlet and outlet properly tagged. Unless otherwise directed, GES Plumbing Personnel are authorized to cut floor coverings to permit installation of service. Outlet rates listed cover bringing service from main line to booth and do not include connecting equipment. Service outlet size will be determined by the volume required. All work performed within booth attaching lines to equipment will be charged on a time and material basis in addition to connection fees. A separate connection fee will be made for each piece of equipment using connected service, whether connected directly or otherwise. GES must have 30 days notice in order to supply special regulators, strainers, traps, etc. All booths include up to 100 feet of accomplished distance. Use of additional footage or equipment will be charged at the prevailing labor and materials rates. All outlets will be installed on the floor at the backwall of the booth. GES Plumbing will not be responsible for sediment, color or taste of water in water line. All services will be disconnected/shut off at conclusion of show unless advance notice has been given and acknowledged. All cylinders must be firmly attached to exhibit. If cylinder must be made secure by contractor a labor charge may be added. A connection of a regulator to equipment will be subject to a 1 hour minimum labor charge plus materials at prevailing labor rates. GES' liability for any and all loss or damage is limited to the value of the cost of plumbing services provided or the depreciated value of Goods, whichever is less. ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE $ $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. $ Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
108 Plumbing Labor Order Form K-2 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) Important Information & Rates Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for 8:00 AM starting times will be dispatched to booth space. Confirm labor and equipment by 2:30 PM the day before date requested. Please have an authorized representative in booth to supervise the work to be done and sign work order upon completion. Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and equipment. If Exhibitor fails to use the workers and equipment at the time confirmed, a one (1) hour Not Ready charge per worker and equipment will apply. The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (½) hour increments per worker and equipment. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. LABOR RATES ARE AS FOLLOWS: Straight Time: Monday through Friday from 8:00 AM to 5:00 PM. Plumber per Hour Discount Regular Show Site Overtime: All other times Monday through Friday. All day Saturday, Sunday Plumbing, ST Code: $ $ $ & Holidays. Plumbing, OT Code: $ $ $ Discount Rate: Rate applies to orders placed on or before the above Discount Forklift with Operator, Per Hour Discount Regular Show Site Deadline Date. Regular Rate: Rate applies to orders placed after the above Discount Deadline 5,000#, ST Code: $ $ $ Date, but before the first day of exhibitor move-in. 5,000#, OT Code: $ $ $ Show Site Rate: Rate applies to orders placed at show site 5,000# w/basket, ST Code: $ $ $ ,000# w/basket, OT Code: $ $ $ Equipment with Operator, Per Hour Discount Regular Show Site High Lift Code: $ $ $ 1, Scissor Lift Code: $ $ $ Condor Code: $ $ $ 1, Please Indicate Service Exhibitor Supervised (DO NOT PROCEED) Exhibitor will supervise. Indicate workers needed for installation GES assumes no liability for loss, damage or bodily injury arising out of the installation and/or dismantling of Exhibitor's property by GES provided union labor. Exhibitor assumes the responsibility and any liability arising therefrom, for the work performed by union labor under Exhibitor's supervision. Exhibitors must stay clear during movement of freight. GES Supervised (OK TO PROCEED) Please complete "Booth Layout" form (H-3) GES will supervise labor to: A 30% surcharge will be added to the labor rates above for this professional supervision. Furthermore, GES' liability for any and all loss or damage is limited to the value of the cost of electrical services provided or depreciated value of Goods, whichever is less. Place Order Here Cstm LABOR TYPE : Forklift with Operator : Forklift, Basket w/driver, Electrician : High Lift w/crew : Condor w/crew SCHEDULE DATE(S) SCHEDULE START TIME AM PM AM PM AM PM AM PM I agree in placing this order that I have accepted GES payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT SCHEDULE END TIME AM PM AM PM AM PM AM PM DATE TOTAL # OF HOURS TOTAL # OF X CREWS LABOR X RATE = TOTAL A. Total Labor Ordered $ B. 30% GES Supervision $ C. Payment Enclosed $ Please estimate the number of workers and hours per worker needed for installation. Invoice will be calculated according to actual hours worked, relative to the original order and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 108 Order Directly Online:
109 Installation and Dismantling Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 L-1 Discount Deadline Date: September 28, 2015 Go to below link to view images and information: COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) PLEASE COMPLETE THIS FORM FOR ALL DISPLAY LABOR NEEDED. TO DETERMINE IF YOU NEED DISPLAY LABOR, PLEASE READ THIS FORM CAREFULLY. Display Labor is required for all installation and dismantling of exhibits, including signs and floor covering installation. Exhibitor may unpack and place merchandise. Exhibitor may set up exhibit display if one person can accomplish the task in less than one-half (½) hour without the use of tools. Important Information & Rates Starting time can be guaranteed only when labor is requested for the start of the working day. All exhibit labor scheduled at the start of the working day will be dispatched to booth space. For all other starting times, check in at the labor desk one-half (½) hour before time requested. Labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker. If Exhibitor fails to use the workers at the time confirmed, a one (1) hour No-Show charge per worker will apply. The minimum charge for labor is one (1) hour per worker. Labor thereafter is charged in half (½) hour increments. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. LABOR RATES ARE AS FOLLOWS: Worker per Hour Discount Regular Show Site Install & Dismantle, ST Code: $ $ $ Install & Dismantle, OT Code: $ $ $ Please Indicate Service Straight Time: Monday through Friday from 8:00 AM to 5:00 PM. **Straight time rates are based on a 1 hour lunch break. Management reserves the right to charge overtime rates at 4:30 PM if a 30 minute lunch is taken.** Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays. Discount Rate: Rate applies to orders placed on or before the above Discount Deadline Date. Regular Rate: Rate applies to orders placed after the above Discount Deadline Date, but before the first day of exhibitor move-in. Show Site Rate: Rate applies to orders placed at show site GES Supervised (OK to Proceed) Please complete "Key Information" form (L-2) GES will supervise labor to: Unpack and install display before Exhibitor arrival at show site. Dismantle and pack the display after show closing. Subject to terms and conditions of all GES policies, including terms and conditions of contract, including but not limited to sub-paragraph VII, b., Labor. A 25% ($50.00 minimum) surcharge will be added to the labor rates above for this professional supervision. LOCATION OF BOOTH/DIMENSION OF BOOTH: Use the Booth Layout Form to represent your booth, indicate from each boundary how you would like your booth placed. Exhibitor Supervised (Do Not Proceed) Exhibitor will supervise. Indicate workers needed for installation and dismantling GES assumes no liability for loss, damage or bodily injury arising out of the installation and/or dismantling of Exhibitor's property by GES provided union labor. Exhibitor assumes the responsibility and any liability arising therefrom, for the work performed by union labor under Exhibitor's supervision. Exhibitors must stay clear during movement of freight. GES is responsible for the following type of booth: Pop-Up Two Story Custom Other: Place Order Here SCHEDULE DATE(S) SCHEDULE START TIME SCHEDULE END TIME TOTAL # OF HOURS X TOTAL # OF WORKERS LABOR X RATE = TOTAL AM PM AM PM I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT AM PM AM PM DATE A. Total Labor Ordered $ B. 25% ($50.00 min) GES Supervision $ C. Payment Enclosed $ Please estimate the number of workers and hours per worker needed for installation and dismantling above. Invoice will be calculated according to actual hours worked, relative to the original estimate and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
110 In-Booth Forklift and Labor Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 T-1 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) PLEASE COMPLETE THIS FORM FOR ALL IN-BOOTH FORKLIFT AND LABOR NEEDED. TO DETERMINE IF YOU NEED IN-BOOTH FORKLIFT AND LABOR, PLEASE READ THIS FORM CAREFULLY. In-booth forklift and Labor may be required to assemble displays or when uncrating, positioning, and reskidding equipment and machinery. A forklift is required for moving equipment and materials weighing 200 pounds or more. If you require a forklift, a crew will be assigned consisting of a forklift with an operator. Important Information & Rates Starting time can be guaranteed only when labor is requested for the start of the working day. All exhibit labor scheduled at the start of the working day will be dispatched to booth space. Confirm labor and forklifts by 2:30 PM the day before date requested. Please have a representative pick up the crew at the labor desk and supervise the work to be done. Upon completion, the Exhibitor's representative will return the crew to the labor desk and approve the work order. Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and forklift. If Exhibitor fails to use the workers and equipment at the time confirmed, a one (1) hour cancellation fee per worker and forklift will apply. The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (½) hour increments per worker and equipment. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. LABOR RATES ARE AS FOLLOWS: Forklift w/operator Per Hour Discount Regular Show Site 5,000#, ST Code: $ $ $ ,000#, OT Code: $ $ $ Worker per Hour Discount Regular Show Site Freight, ST Code: $ $ $ Freight, OT Code: $ $ $ *Rates include taxes for equipment used. Please Indicate Service Exhibitor Supervised (Do Not Proceed) Exhibitor will supervise. Indicate workers needed for installation and dismantling GES assumes no liability for loss, damage or bodily injury arising out of the installation and/or dismantling of Exhibitor's property by GES provided union labor. Exhibitor assumes the responsibility and any liability arising therefrom, for the work performed by union labor under Exhibitor's supervision. Exhibitors must stay clear during movement of freight. Place Order Here Straight Time: Monday through Friday from 8:00 AM to 5:00 PM. **Straight time rates are based on a 1 hour lunch break. Management reserves the right to charge overtime rates at 4:30 PM if a 30 minute lunch is taken.** Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays. Discount Rate: Rate applies to orders placed on or before the above Discount Deadline Date. Regular Rate: Rate applies to orders placed after the above Discount Deadline Date, but before the first day of exhibitor move-in. Show Site Rate: Rate applies to orders placed at show site GES is responsible for the following type(s) of work: Uncrating Unskidding Positioning Leveling Dismantling Recrating Reskidding SCHEDULE DATE(S) SCHEDULE START TIME SCHEDULE END TIME TOTAL # OF HOURS X TOTAL # OF FORKLIFTS LABOR X RATE = TOTAL AM PM AM PM AM PM AM PM AM PM AM PM I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT AM PM AM PM DATE Payment Enclosed $ Please estimate the number of workers and hours per worker needed for installation and dismantling above. Invoice will be calculated according to actual hours worked, relative to the original estimate and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
111 Hanging Sign / Truss Labor Information H-1 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Hanging Signs GES is responsible for assembly, installation, and removal of all hanging signs. Remember: 1. All signs must be designed to comply with Show Organizer rules and regulations and facility limitations. 2. Make sure all signs, with the exception of cloth banners and signs, have structurally engineered rigging points as well as blueprints displaying a current structural engineer s stamp. 3. If your sign requires electricity, make sure it is in working order and in accordance with the National Electric Code. Place your order for electrical services and electrical labor on the Electrical Service Order Form. 4. Include Exhibitor contact information with the order. 5. Include engineer-stamped assembly and hanging instructions with the order. GES accepts no liability for any work completed without such instructions, when required. Work is done at Exhibitor s risk and Exhibitor shall indemnify and defend GES and Show Organizer from any claims arising out of or related to the installation or dismantle of any sign without approved drawings. Truss & Hoists GES is responsible for assembly, installation, and removal of all truss. Remember: 1. All truss must be designed to comply with Show Organizer rules and regulations and facility limitations. 2. All truss must be from a recognized manufacturer. Manufacturer load specifications for your truss must be at show site prior to rigging. 3. Climbing on truss is strictly prohibited. 4. All lamps and fixtures to be attached to truss must be in good working order and in compliance with the National Electric Code. Place your order for electrical services and electrical labor on the Electrical Service Order Form. 5. All hoists must be from a recognized manufacturer and must be in good working order. 6. Hoist maintenance records should be available for inspection by GES. Please complete and return the Hanging Sign / Assembly Labor Order Form (H-2) by September 28, To receive the Discount Price, you must complete and return the Hanging Sign / Truss Labor Order Form with Hanging Sign instructions and the Payment & Credit Card Charge Authorization by September 28, The hanging sign must also arrive at the GES warehouse by September 28, 2015 to receive the Discount Price and to ensure that the sign is hung prior to show opening. THERE IS NO GUARANTEE THAT YOUR SIGN WILL BE HUNG IF IT IS NOT RECEIVED BY THE DEADLINE DATE. By sending us this information and shipping the sign in advance, you will help assure your sign is properly assembled and installed. Shipping Instructions Please ship your hanging signs in advance. All hanging signs must be received in advance at the GES warehouse by September 28, 2015 to receive the Discount Price. Please ship all hanging signs in a separate container with the special sign label enclosed in this exhibitor services manual. Mark bills of lading Hanging Sign. Prepay all shipments. Collect shipments will not be accepted. See Shipping Information and Shipping Guidelines for more information. Please call for information on advance shipping for all uncrateable signs. To expedite the hanging sign, please use the special shipping labels located in this section of this exhibitor service manual Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
112 Hanging Sign / Truss Labor Order Form H-2 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) GES IS RESPONSIBLE FOR ASSEMBLY, INSTALLATION, AND REMOVAL OF ALL HANGING SIGNS/TRUSS A crew will be assigned consisting of a lift with two riggers for aerial, non-electrical hanging signs. Important Information & Rates Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and equipment. The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (½) hour increments per worker and equipment. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. LABOR RATES ARE AS FOLLOWS: High Lift w/crew Discount Regular Show Site High Lift Code: $ $ $ Worker per Hour Discount Regular Show Site Rigging, Hanging Sign, ST Code: $ $ $ Rigging, Hanging Sign, OT Code: $ $ $ * Refer to E-6 Form for Electrical High Lift Rates **Refer to E-3 Form for Electrical Labor Rates Straight Time: Monday through Friday from 8:00 AM to 5:00 PM. **Straight time rates are based on a 1 hour lunch break. Management reserves the right to charge overtime rates at 4:30 PM if a 30 minute lunch is taken.** Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays. Discount Rate: Rate applies to orders placed on or before the above Discount Deadline Date. Regular Rate: Rate applies to orders placed after the above Discount Deadline Date, but before the first day of exhibitor move-in. Show Site Rate: Rate applies to orders placed at show site To receive the Discount Price, You must complete and return Hanging Sign/Truss Order Form with the hanging sign instructions and the Payment & Credit Card Charge Authorization by September 28, The hanging sign must also arrive at the GES warehouse by September 28, 2015 to receive the Discount Price and to ensure that the sign is hung prior to show opening. There is no guarantee that your sign will be hung if it is not received by September 28, By sending us this information and shipping the sign in advance, you will help assure your sign is properly assembled and installed. Please Indicate Service Supervision Information: Indicate workers needed for installation and dismantling. GES assumes no liability for loss, damage or bodily injury arising out of the installation and/or dismantling of Exhibitor's property by GES provided union labor. Exhibitor assumes the responsibility and any liability arising therefrom, for the work performed by union labor under Exhibitor's supervision. Exhibitors must stay clear during movement of freight. Include engineer-stamped assembly and hanging instructions with the order. GES accepts no liability for any work completed without such instructions, when required. Work is done at Exhibitor's risk and Exhibitor shall indemnify and defend GES. and Show Organizer from any claims and/or bodily injuries arising out of or related to the installation or dismantle of any sign without approved drawings. LOCATION OF SIGN / DIMENSION OF TRUSS: Use the H-3: Booth Layout Form to represent your booth and indicate from each boundary how you would like your sign/truss placed. Place Order Here Type of Sign (Select one sign type per order) Banner Structural Signage Systems Shape of Sign (Select one sign type per order) Square Rectangle Triangle Circle Other Dimensions & Weight of Sign Width Length Height Weight lbs # Structural Pick Points: # of Pounds at each point Number of Feet from Floor to Top of Sign (Must be compliant with Show Rules & Regulations Feet Is Your Sign Electrical? if yes, order power requirements on the Electrical Services Order Form (E-2) in this manual. If sign weighs over 300 lbs, it must be installed by TSE. Yes No Does Your Sign Require Assembly? If yes, GES will assemble your sign prior to hanging. See Hanging Sign/Truss Information. Yes No TOTAL # OF HOURS X TOTAL # OF LIFT W/CREW X LABOR RATE = TOTAL I agree in placing this order that I have accepted GES payment Policy and GES Terms & A. Payment Enclosed $ Conditions of Contract. Authorized Signature - Please Sign: AUTHORIZED NAME - PLEASE PRINT DATE X Please estimate the number of workers and hours per worker needed for installation and dismantling above. Invoice will be calculated according to actual hours worked, relative to the original estimate and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
113 Electric Chain Hoist and Truss Order Form H-5 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Price List ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE CM Lodestar Chain Hoists Hoist, Electric Chain, 1 TON $ $ Hoist, Electric Chain, 1/2 TON $ $ Motor Outlet One motor outlet is required for every chain hoist or rotating motor in-booth Motor Outlet $ $ Rotating Motors Rotating Motor 100# $ $ Rotating Motor 250# $ $ Rotating Motor 500# $ $ Tomcat Aluminum Truss Truss, 12" Box, Black, Per Foot $ $ Truss, 12" Box, Silver, Per Foot $ $ Truss, 12" Corner Block, Black $ $ Truss, 12" Corner Block, Silver $ $ Truss, 20" Box, Black, Per Foot $ $ Truss, 20" Box, Silver, Per Foot $ $ Truss, 20" Corner Block, Black $ $ Truss, 20" Corner Block, Silver $ $ Please Indicate Choice Sign and/or truss points exceeding 300 lbs. at the Las Vegas Convention Center will require a hoist. Order your chain hoists and truss through GES and save transportation and freight charges, as well as costly downtime. Hoists include: transportation charges, and drayage fees. When ordering your hoists and/ or truss directly from GES, we will install on straight time prior to your arrival, if possible. GES is responsible for assembling and hanging all truss. However, your company may have a representative available at the time of installation. If no one is present at the pre-arranged time, GES will install your truss on your behalf with GES supervision. GES will operate all lifts. Delivery and rental is included in price. Motor outlets are not included with hoists or rotators. Cancellation Policy: Items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation Place Order Here Hoists being used for hanging sign? Yes GES needs a final engineered drawing of all truss and lighting by September 28, Failure to provide a final engineered drawing with pick points and weights may delay your move-in date and increase exhibitor cost. Any changes or additions made to your engineered drawing after September 28, 2015 will be billed at regular rates for the entire rebuild. No ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X $ $ AUTHORIZED NAME - PLEASE PRINT DATE A full line of accessories and custom systems are available. Please [email protected] for more information Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
114 Cleaning Order Form J-1 RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER ITEM# DESCRIPTION DISCOUNT PRICE Price List REGULAR PRICE Vacuuming Includes emptying your wastebasket nightly Before Show Open Only (per sq. ft.) $ 0.50 $ Duration of Show (per sq. ft. per day) $ 0.37 $ Per Day (per sq. ft. per day) $ 0.48 $ 0.70 Shampooing Cleaning, Carpet Shampoo Before Show Open $ 0.67 $ 0.97 Mopping and Waxing Cleaning, Damp Mop & Wax $ 0.87 $ 1.60 Porter service GES will empty wastebaskets & wipe down counters at two hour intervals, show hours only. Vacuuming not included. Calculate by your booth size Porter Service, sq.ft., Per Day $ $ Porter Service, sq.ft., Per Day $ $ Porter Service, sq.ft., Per Day $ $ Porter Service, sq. ft., Per Day $ $ Porter Service, 5001 sq.ft. & Up, Per Day $ $ Please Indicate Service Calculate Total Square Footage Width x Length = Square Feet Would you like us to call you and give you a quote for hourly porter service? Yes No Please list dates and times Vacuuming Per Day/Periodic Porter Service is needed: To avoid any misunderstanding regarding these services, please bring any discrepancies to our attention at the GES Servicenter. GES will be unable to adjust invoices after the close of the show. To ensure your booth is show-ready, specify your requirements below. Please call us if you have a special need. GES is the exclusive cleaning contractor for your show and will handle all cleaning services on the exhibit floor. We offer discounts for orders exceeding 2,000 square feet (please call for a quote). Cost of vacuuming, shampooing, mopping and waxing will be invoiced on the total area of your booth. Cancellation Policy: Due to material and labor costs, orders cancelled before move-in begins will be charged 50% of original price. Similarly, orders cancelled after move-in will be charged 100%. Place Order Here ITEM# DESCRIPTION TOTAL SQ FT X PRICE/SQ FT X NO. OF DAYS = TOTAL PRICE Vacuuming Duration 3 $ Vacuuming Per Day $ ITEM# DESCRIPTION TOTAL SQ FT X PRICE/SQ FT = TOTAL PRICE Vacuuming Before Show Only $ Shampooing Before Show Only $ Mop/Wax Before Show Only $ ITEM# DESCRIPTION PRICE X NO. OF DAYS = TOTAL PRICE Porter service $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
115 Booth Layout Form H-3 RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. MANDATORY FORM* INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Form Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) A unique grid must be completed for each of the following services to ensure proper placement of items in your booth. Please do not combine services onto a single grid. Print/photocopy as needed. Electrical Forms (For Non-Standard Distribution) Plumbing Forms (For Non-Standard Distribution) - Form K-1 Hanging Signs/Truss - Form H-2 Truss Lighting - Form H-6 Display Cases - Form Q-1 Pegboard / Tackboard - Form Q-1 Special Colored Drape - Form Q-1 Standard Exhibit Systems (if exhibit size is smaller than booth size) - Form Q-1 Pad and Carpet (if you are not carpeting your entire booth) - Form Q-1 Installation & Dismantling - Form L-1 To use this grid: Use bold lines to indicate the outline of your booth. Indicate the scale of the grid (i.e. 1 square = 1 foot) or indicate the dimensions of your booth. Mark the adjacent booth numbers or aisle numbers. Each square is feet square since my booth is feet wide by feet long. BACK OF BOOTH (indicate adjacent booth or aisle number: ) Indicate Adjacent Booth or Aisle Number: Indicate Adjacent Booth or Aisle Number: Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) FRONT OF BOOTH (indicate adjacent booth or aisle number: ) *This form must be returned to GES for your orders to be processed. 115 Order Directly Online:
116 Skid Accessible Storage Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 R-12 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Important Information & Rates A storage area will be available for Exhibitor's literature and samples not requiring refrigeration. The charge for storage as described will be per skid, one skid minimum. This charge includes one time delivery to storage area and delivery from storage to booth after the close of the show. Maximum size per single item is not to exceed 48" x 48" x 72". When ready for delivery of material to or from storage, please notify the GES Servicenter. Standard labor rates apply for each delivery to the booth, or return of material to storage. Access storage is NOT SECURED storage. All items are stored at Exhibitor's sole risk Notice You MUST have an authorized company representative present at the time of delivery to your booth to inventory the items and to sign for receipt of items. Delivery hours may be restricted, check with the representatives in the GES Servicenter. The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (1/2) hour increments per worker and equipment. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. LABOR RATES ARE AS FOLLOWS: Forklift with Operator Discount Regular Show Site 5,000#, ST Code: $ $ $ ,000#, OT Code: $ $ $ Worker per Hour Discount Regular Show Site Storage, ST Code: $ $ $ Storage, OT Code: $ $ $ Straight Time: Monday through Friday from 8:00 AM to 5:00 PM. **Straight time rates are based on a 1 hour lunch break. Management reserves the right to charge overtime rates at 4:30 PM if a 30 minute lunch is taken.** Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays. Discount Rate: Rate applies to orders placed on or before the above Discount Deadline Date. Regular Rate: Rate applies to orders placed after the above Discount Deadline Date, but before the first day of exhibitor move-in. Show Site Rate: Rate applies to orders placed at show site Place Order Here SCHEDULE DATE(S) SCHEDULE START TIME SCHEDULE END TIME TOTAL # OF HOURS X TOTAL # OF FORKLIFTS LABOR X RATE = TOTAL AM PM AM PM AM PM AM PM AM PM AM PM Please estimate the number of workers and hours per worker needed for delivery and removal above. Invoice will be calculated according to actual hours worked, relative to the original estimate and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate. Please Indicate Please describe your product: AM PM AM PM Labor Payment Enclosed $ ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE Access Storage, Per Pallet/Piece $56.75 $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
117 Cartload Service Order Form RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 R-14 Form Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Special Freight Services Small Passenger Vehicles Only! Maximum Weight 200 lbs To facilitate the move-in and move-out of Exhibitors with small exhibit material shipments, Global Experience Specialists, Inc. (GES) is pleased to make available for hire, One (1) laborer with One (1) pushcart, for one (1) trips. Services can be made one way from the dock to your booth or your booth to the dock. Charges for these services are $75.50 each way. This service is for those who have small hand carry items all of which must fit on a 2 x 6 push cart, in one trip only. If you arrive with a truck, van, trailer, or truck with trailer filled with exhibit material you will not qualify for this service and will be redirected. A cartload is eight (8) pieces or less, weighing less than 200 lbs. total. one (1) cartload trips allowed per booth. Your vehicle must unload on the receiving dock of the exhibit hall. GES personnel will direct vehicles. The cart is not authorized to enter or go to any parking structure. There must be two (2) people with the vehicle; one person to go with your product to the booth space and one person to remove your vehicle from the unloading area to the parking area. Freight that is too large or heavy will be charged Material Handling rates. No personal trucks (one (1) ton & over), no rental trucks, trailers, or bobtails will be unloaded through cartload service. To receive this service, go to the facility's main entrance and watch for the Cartload Service signs. Pre-orders will receive preferential service at show site, you may also order this service at the GES Servicenter. VEHICLES THAT QUALIFY: Place Order Here ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE Dock to Booth $ $ Sedan Van* Booth to Dock $ $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Sports Utility Vehicle *Passenger vans only. Cargo vans should proceed to the marshaling yard. **Single cab and/or short bed trucks only. All others should proceed to the marshaling yard. Pickup** VEHICLES THAT DO NOT QUALIFY: (AND NEED TO GO THROUGH MARSHALING) Flatbed Semi Stakebed Rentals Trailers Bobtail Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
118 Personally Owned Vehicle (POV) Instructions R-14b All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Personally Owned Vehicles (POV) Instructions To support your event planning for Las Vegas Convention Center, GES would like to point out the following information related to POVs. All POVs and individuals wishing to gain access to the docks must check in at the Marshaling Yard. See R-9 for details. The registered booth name, number and identification will be required. Drayage services provided for POVs are subject to the material handling rates as outlined on the Material Handling Form R-2. Loads will be weighed on a scale at the exhibit hall dock. Items are weighed to ensure accurate material handling billing. At close of show exhibitors obtain an Outbound Material Handling Form from the GES Servicenter. Exhibitors who will be removing their items via a POV must have this form signed and dated by a GES Service Representative. This authorized Outbound Material Handling Form is required to gain access to the docks for outbound material handling services. This paperwork must be in the hands of the POV driver (please do not leave in the exhibit hall). It is difficult to project the number of exhibitor s who will utilize POV material handling services. POVs are served on a first come, first serve basis and need to follow the times outlined on the Show Information Sheet (form G-1) for a smooth process. Exhibitors planning to remove items immediately at show close should anticipate a two-hour window for these services at Las Vegas Convention Center. Exhibitors may park in the Las Vegas Convention Center parking lots and hand carry items into the exhibit hall (without the use of wheeled carts or dollies). This restriction is for safety purposes and to reduce damage to entrance ways and common areas of the facility. Please do not park POVs in any of the public areas near the building as Las Vegas Convention Center Security may ticket or tow. GES makes it a priority to service POVs in an efficient manner through themarshaling Yard and material handling process. For additional questions please chat with us Cstm Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
119 Material Handling Information R-1 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Material Handling is the unloading of your exhibit materials, delivery to your booth, handling of empty containers to and from storage, and removal of your materials from your booth for reloading onto your outbound carrier. This is not to be confused with the cost to transport your exhibit material to and from the event Benefits of Advance Shipping to the GES Warehouse Storage of materials for up to 33 days prior to your show. Delivery of Shipments to your booth by your published set-up time. Some convention centers and hotels do not have facilities for receiving or storing freight. Saves valuable set-up time. How to Ship in Advance to the GES Warehouse Remove all old shipping and empty storage labels. Fill out and attach enclosed Advance Shipping labels. Complete the enclosed Material Handling Order Form. Remember to confirm receipt of your shipment prior to leaving for the show. All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and type of merchandise. Certified weight tickets must accompany all shipments. Take the time to ensure that your display and products are packed neatly and securely. Do not ship uncrated materials to warehouse. For a rate quote please call GES Logistics at How to Ship to Exhibit Site Consign all domestic shipments c/o GES. Do not consign international shipments c/o GES; however, please contact our international division at: [email protected]. Remove all old shipping and empty storage labels. Fill out and attach enclosed Direct Shipping labels. Complete the enclosed Material Handling Information Sheet. All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and type of merchandise. Certified weight tickets must accompany all shipments. Take the time to ensure that your display and products are packed neatly and securely. If you are shipping your carpet and/or lighting truss, make sure it is loaded last so it can be unloaded first. For a rate quote please call GES Logistics at Freight Carriers Select a carrier with experience in handling exhibition materials. Make sure to give your carrier explicit information as to where and when to check in. Delivery and pick up times are often out of the range of "normal" delivery hours, make sure your carrier is committed to meeting your target dates and times. While making shipping plans to the Show, also plan for the return shipment. For a rate quote please call GES Logistics at Tracking Shipments Confirm your delivery date and time with your carrier, and have all pertinent shipping information in the hands of your representative at show site. You may also want to review the return of your Goods at the end of the show. GES Logistics domestic shipments can be tracked online by going to: Estimating Material Handling Charges Handling charges are based on the weight of the freight. Shipments are billed by the hundred weight and rounded up to the nearest hundred. Minimum per Shipment may apply, see enclosed Material Handling Order Form for details. Please prepay all shipping charges - GES cannot accept or be responsible for collect shipments. Crated and uncrated shipments must be separated and clearly identified on separate bills of lading with separate weight tickets - otherwise GES will invoice the entire load at the Uncrated rate. Crated Material that is skidded, or is in any type of shipping container that can be unloaded at the dock with no additional handling required. Uncrated Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks. Overtime Surcharges - Shows that move-in or move-out on weekends or after 5:00 PM during the weekday, may be subject to additional overtime surcharges. See enclosed Material Handling Order Form for details. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 119 Estimating Material Handling Charges, continued Late Surcharges May be charged an additional overtime surcharge a. If advance freight is received before or after the published deadline date for shipments to arrive at the warehouse. See enclosed Material Handling Order Form for details. b. Freight shipments sent to the show after it has opened. c. Freight shipments that are received at showsite that do not meet their published date & time. Shipment Surcharges A surcharge will be incurred per shipment for those that are received with incomplete information on shipping labels identifying company name and booth number and/or shipments that are left on the show floor at the end of the show with no labels and no bill of lading turned in. Machinery Labor and Equipment Labor and equipment for uncrating, unskidding, positioning, leveling, dismantling, recrating, and reskidding machinery and/or equipment must be ordered separately. Place your order for this labor using the In-Booth Forklift & Labor Order Form. If your material requires specialized rigging equipment, please notify us promptly so that we can make arrangements. When possible, supply your own rigging equipment with shipments and pre-rig your material. Storing Empty Containers Properly labeled empty shipping cartons will be picked up, stored, and returned after the show. Labels are available at the GES Servicenter or from your GES Service Executive and are for empty storage only. Depending on the size of the show, it can take from two to twelve hours to return empty crates. Do not store any items in crates marked "empty." GES has no liability for damage to crates or items sent to empty storage in crates. Outgoing Shipments An OMHF (Outbound Material Handling Form / Bill of Lading) must accompany all outgoing shipments. Shipping information, outbound forms and labels will be available at the GES Servicenter. Exhibitors selecting non-official carriers will need to make their own arrangements for pickup. Make sure that someone from your company will be on-site to oversee the outbound shipment of your display and product. Measure of Damage Liability GES is liable for loss or damage to your Goods only if the loss or damage is caused by GES negligence. Sole Relief If found liable for any loss, GES' sole and exclusive maximum liability for loss or damage to Customer's Goods is limited to $.50 (USD) per pound with a maximum liability of $100 (USD) per container, or $1, (USD) per shipment, whichever is less. Insurance All of your Goods should be insured by your own insurance policy. Although we do our best to handle your Goods as our own, there are many variables in shipping and handling that can affect your exhibit and products. GES has published GES Terms & Conditions of Contract that are in this exhibitor service manual. Please read them carefully. It is recommended that your Goods be insured. Work Zone Customer acknowledges that the show site and surrounding areas are active work zones. Customer, its agents, employees and representatives are present at their own risk Order Directly Online:
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121 Transportation Plus and Material Handling Form RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 R-2 Form Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Transportation Plus: Ship With GES Logistics To Receive A 10.00% Savings On Material Handling. To set up your savings with Transportation Plus for domestic shipments please call , or complete the GES Logistics - Domestic Shipping Quote Form (R-8) included in this exhibitor services manual and fax it to , or us at [email protected]. For international shipments complete the GES Logistics - International Shipping Quote Form (R-20) in this exhibitor services manual and fax it to or , or us at [email protected]. Call for a quote for any shipments that are under 5000 lbs. Transportation Plus does not apply to shipments that are considered Small Package, Local or shipments over 5000 lbs. Round Trip shipping is required to qualify for Transportation Plus rates. Price List Important Information Advance Shipment to Warehouse (200 lbs. minimum per shipment) Crated Materials Standard Rates Transportation Plus Saving Rates Rate $ cwt $ cwt Direct Shipment to Exhibit Site (200 lbs. minimum per shipment) Crated Materials Uncrated Materials Standard Rates Transportation Plus Saving Rates Rate $ cwt $ cwt Standard Rates Transportation Plus Saving Rates Rate $ cwt $ cwt Certified Weight Tickets Are Required For All Shipments: Drivers with inbound shipments must check in at the GES warehouse or exhibit site by 2:00 PM to be guaranteed same day unloading. Warehouse receiving hours are Monday - Friday, 8:00 AM - 4:30 PM; Closed 12:00 PM - 1:00 PM & Holidays. Please Indicate Below Calculate Total CWT (Enter in increments of 100's only; round up to the next 100 mark if your weight is more than 8 lbs. over the previous 100 mark. 200 pound minimum per shipment.) pounds 100 = Total CWT Advance Shipments to Warehouse: Price includes: unloading crated freight (the warehouse cannot receive uncrated shipments); storing at warehouse for up to 33 days (any materials stored beyond 33 days will incur additional costs applied to your invoice); reloading onto trucks and delivery to the exhibit site; unloading freight and delivery to your booth; picking up, storing, and returning empty shipping containers; and reloading freight for return to your specified destination from exhibit site. Direct Shipments to Exhibit Site: Price includes: unloading freight and delivery to your booth; picking up, storing, and returning empty shipping containers; and reloading freight for return to your specified destination from exhibit site. However, any materials shipped back to warehouse from exhibit site will incur additional costs applied to your invoice. Small Packages: Boxes and envelopes received without documentation will be delivered without guarantee of piece count or condition. Maximum weight is 50 lbs. per shipment, per delivery. This includes UPS and Federal Express shipments. All shipments received via air carrier that do not fall under the small package category may be subject to special handling charges. Measure of Damage: If found liable for any loss, GES' sole and exclusive maximum liability for loss or damage to Customer's Goods is limited to $.50 (USD) per pound with a maximum liability of $100 (USD) per container, or $1, (USD) per shipment, whichever is less. Arrival Dates and Surcharges for Shipments: Storage rates apply to shipments received before the published timeline. A 30% ($50.00 minimum) surcharge will apply to all shipments received after the published timeline. Advance Dates: Tue, Sep 15, 2015: Advance shipments may begin arriving at warehouse. Wed, Oct 14, 2015: Last day for shipments to arrive at warehouse. Direct Dates: Sun, Oct 18, 2015: Direct shipments may begin arriving at exhibit site after 8:00 AM. Tue, Oct 20, 2015: Last day for shipments to arrive at exhibit site by 2:00 PM. Reference Targeted Floorplan for Dates & Times. Off Target Surcharge: 30% ($50.00 minimum) will apply to all inbound shipments arriving OFF TARGET. Place Order Here (Please Complete R-8 or R-20 for Using GES Logistics) SMALL PACKAGE DESCRIPTION PRICE X QUANTITY = TOTAL PRICE Small Package, 1st Carton $ $ Small Package, Each Additional Carton $ 8.50 $ Rev: Build: UOM=CWT Shipment Will Be Sent To: Exhibit Site Warehouse On Date: By Carrier: Total Number of Pieces: We understand that your calculation is only an estimate. Invoicing will be done from the actual weight. Adjustments will be made accordingly. MATERIAL HANDLING DESCRIPTION PRICE X CWT = TOTAL PRICE $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: X AUTHORIZED NAME - PLEASE PRINT DATE Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) Order Directly Online:
122 Pre-Printed Bill of Lading (BOL) and Outbound Labels Request R-3 RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Form Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Complete this form for pre-printed outbound material handling documents (Bill of Lading) and shipping labels at the close of the show. If this form is not received by GES by September 28, 2015, this pre-printing service will not be provided. Step 1. Tell us the location of materials for pickup (show site address): COMPANY/CONSIGNEE: ATTENTION: STREET ADDRESS: CITY: STATE: ZIP: COUNTRY: 3150 Paradise Road Las Vegas NV USA PHONE: FAX: BOOTH NUMBER: Step 2. Tell us the location where freight should be sent: SHIPPING DESTINATION 1: Number of Labels Needed: COMPANY/CONSIGNEE: ATTENTION: STREET ADDRESS: CITY: STATE: ZIP: COUNTRY: PHONE: FAX: BOOTH NUMBER: SHIPPING DESTINATION 2: Number of Labels Needed: COMPANY/CONSIGNEE: ATTENTION: STREET ADDRESS: CITY: STATE: ZIP: COUNTRY: PHONE: FAX: BOOTH NUMBER: Showsite Instructions: Once your shipment is packed and ready to be picked up, please return the outbound material handling order form to the GES Servicenter. Verify the piece count, weight, and that the signature is on the outbound material handling order form prior to shipping out. Shipments without paperwork turned in will be returned to GES Warehouse or forced onto another carrier at Exhibitor s expense. GES does not accept responsibility for any exhibitor property left on the show floor unattended at any time for any reason. Measure of Damage: If found liable for any loss, GES' sole and exclusive maximum liability for loss or damage to Customer's Goods is limited to $.50 (USD) per pound with a maximum liability of $ (USD) per container, or $1, (USD) per shipment, whichever is less Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
123 Freight Service Questionnaire RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. MANDATORY FORM* INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 R-7 Form Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER 1. Estimate total number of pieces being shipped: ALL EXHIBITORS MUST RETURN THIS FORM 6. What is the minimum number of days to set your display? Crated Uncrated Machinery Total 2. Indicate total number of trucks in each category that you will use: Van Line Common Carrier Flatbed Co. Truck Overseas Container 3 List carrier name(s): 4. If using a Customs Broker, please print name: Phone Number 5. Print the name of person in charge of your move-in: Phone Number 7. What is the weight of the single heaviest piece that must be lifted? lbs. 8. What is the total weight of your exhibit or equipment being shipped? lbs. 9. Is there any special handling equipment required to unload your exhibit materials, i.e. extended forklift blades, special slings, lifting bars. etc.? It is the responsibility of the exhibitor to provide proper special handling instructions, and to ensure goods are packaged appropriately for shipment and movement by heavy equipment. Failure to provide special handling instructions will result in the elimination of any liability for loss or damage by GES. DIRECT SHIPMENTS ONLY: 1. What date and time are you scheduling your shipment(s) to arrive on-site? Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) Order Directly Online: esm
124 GES Logistics - Domestic Shipping Quote Form RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 R-8 COMPANY NAME ADDRESS BOOTH NUMBER: SHOWSITE CONTACT SHOWSITE CONTACT PHONE # DATE/TIME OF ARRIVAL CONTACT'S HOTEL (OPTIONAL) DATE: Pick Up Information SHIPPING / RECEIVING HOURS (4 HOUR WINDOW REQUIRED): STREET ADDRESS: CITY: STATE: ZIP: COUNTRY: PICK UP CONTACT: PHONE NUMBER: FAX NUMBER: SHIPPING INSTRUCTIONS (ADDITIONAL CHARGES MAY APPLY): MARK FOR WEEKEND PICK UP OR DELIVERY: Pick Up Delivery DATE: Delivery Information RECEIVING HOURS: DESTINATION: EXHIBITOR NAME: SHOW NAME: BOOTH NUMBER: STREET ADDRESS: CITY: STATE: ZIP: COUNTRY: SHOW CONTRACTOR: CONTACT: PHONE NUMBER: Ground: Less than a Truck Load Truck Load Rates (Price Per Shipment) Shipments lbs.* Shipments 101 lbs. and up* *Subject to Applicable Surcharges Method of Shipment Air: Next Day 2nd Day Deferred * Dim weight or actual weight, whichever is greater, will apply to Next Day and 2nd Day. Special Instructions (Additional Charges May Apply) Weight & Dimensions (Final Weight Subject to Correct Weight & Dimensions) Mark "X" in the H/M column to designate hazardous materials as defined in Department of Transportation Regulations. LIST EACH PIECE H/M DIMENSIONS IN INCHES EST. WEIGHT LIST EACH PIECE H/M DIMENSIONS IN INCHES EST. WEIGHT Total Pieces: You must read the Terms and Conditions of Contract under which GES provides transportation services to you, our valued customer. The Terms and Conditions may be downloaded by going to If you do not have internet capability, a copy of the Terms and Conditions may be obtained by contacting your GES Logistics representative at L x W x H L x W x H L x W x H L x W x H L x W x H L x W x H L x W x H L x W x H L x W x H L x W x H L x W x H L x W x H L x W x H L x W x H Total Weight: I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: AUTHORIZED NAME - PLEASE PRINT I have read and agree to the Terms and Conditions of Contract and have the right and authority to bind the exhibiting company referenced herein to such terms. X Hazardous Materials Contact Number ( ) - DATE Measure of Damage: If found liable for any loss, GES' sole and exclusive maximum liability for loss or damage to Customer's Goods is limited to $.50 (USD) per pound with a maximum liability of $ (USD) per container, or $1, (USD) per shipment, whichever is less. Subject to individually determined rates or contracts that have been agreed upon in writing between GES and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by GES and are available to the shipper, on request; By signing this order form, shipper agrees to be bound by all its terms and conditions. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 124 Order Directly Online:
125 Fire Regulations G-8 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, All means of entrance and exit must be clear and free from obstruction at all times. 2. Each hard wall booth must be a minimum of 9 inches from the booth line for access to electrical. 3. No storage of any kind is allowed behind booths or near electrical service. A one-day supply of product is permitted within but cannot be stored behind the booth. 4. All fire hose racks, fire extinguishers and emergency exits must be visible and accessible at all times. Should this equipment be within a booth or exhibit due to the layout of floor space, additional signage indicating fire equipment location(s) (extinguisher, hoses, etc.) will be necessary, along with accessibility being maintained at all times. 5. Exhibit booth construction shall meet the requirements of 2003 NFPA 101, The upper deck of multi-level exhibits greater than 300 square feet (28 sq. m) will need at least two (2) remote means of egress. (2003 NFPA 101, ) The upper deck, if occupied, must be rated at 100 psi live load. All materials used in exhibit construction, decoration, or as a temporary cover must be certified as flame retardant or a sample must be available for testing. Materials which cannot be treated to meet the requirements may not be used. 6. Halogen and quartz lamp use must be reviewed with Convention Services Manager and Safety Coordinator (please review Halogen Lamp Restriction section, Addendum M & N). 7. Vehicles on display (per 2003 NFPA 101, ): 7.1. Fuel tank openings shall be locked or sealed in an approved manner to prevent escape of vapors; fuel tanks shall not contain in excess of one-quarter their capacity or contain in excess of 19L (five gal.) of fuel, whichever is less. (NFPA 101, ) 7.2. At least one battery cable shall be removed from the batteries used to start the vehicle engine, and the disconnected battery cable shall then be taped. (NFPA 101, ) Batteries used to power auxiliary equipment shall be permitted to be kept in service Batteries must be disconnected. Auxiliary batteries not connected to engine starting system may be left connected External chargers or batteries are recommended for demonstration purposes No battery charging is permitted inside the building Combustible/flammable materials must not be stored beneath display vehicles Fueling or de-fueling of vehicles is prohibited (NFPA 101, ) 7.8. Vehicles shall not be moved during exhibit hours. 8. Model/modular home displays in trade shows must be reviewed with the Convention Services Manager. In addition, a floor plan of the model/modular home must be submitted to the LVCVA Safety Office. 9. Vehicles in the building for loading or unloading must not be left with engine idling Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
126 Fire Regulations Page 2 of 3 G-8 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, Except for equipment that uses LPG or natural gas as fuel, compressed gas cylinders, including LPG, and all flammable or combustible liquids are prohibited inside the building. Any other exceptions require prior approval by the Convention Services Manager and Safety Manager. Overnight storage of LPG, natural gas as fuel or compressed gas cylinders is prohibited in the building. The following regulations apply to the use of LPG (propane) inside and outside the Las Vegas Convention Center. Any use of LPG (propane) on LVCVA property must be approved prior to arrival by the LVCVA Safety Office. (NFPA 101, Prohibited Materials) When approved, LPG (propane) containers having a maximum water capacity of 12lb [nominal 5lb LP-Gas capacity] may be permitted temporarily inside the convention facility for public exhibitions or demonstrations. If more than one such container is located in an area, the containers shall be separated by at least 20 feet When approved, LPG (propane) containers complying with UL 147A Standard for Nonrefillable (disposable) Type Fuel Gas Cylinder Assemblies, and having a maximum water capacity of 2.7 lb and filled with no more than 16.8 ounces of LP-Gas may be permitted for use inside the convention facility as part of approved self-contained torch assemblies or similar appliances Any exception to the first two requirements above must be submitted for review and approval by the LVCVA Safety Office and the Convention Services Manager All LPG (propane) containers must be separated and inaccessible to the public. Cooking and food warming devices (see FOOD PREPARATION WITHIN EXHIBITS) in exhibit booths shall be isolated from the public by not less than 48 inches (1220 mm) or by a barrier between the devices and the public. (2003 NFPA 101, ) The after-hours, overnight storage of any LPG (propane) container inside the convention facility is strictly prohibited. Containers must be removed at the end of each day and can be delivered back to the show floor upon the arrival of exhibit staff in the morning Storage of LPG (propane) containers must be either off-site or on-site, outside of the building, in an approved metal storage vault and approved location No dispensing from or refilling of LPG (propane) containers will be permitted inside of the convention facility Use of LPG (propane) outdoors must be approved by the LVCVA Safety Office and the Convention Services Manager prior to arrival on LVCVA property. No outside LPG (propane) will be permitted in any areas where building exits discharge or Fire Department access is required. 11. NO SMOKING in the exhibit halls during move-in or move-out due to fire hazard
127 Fire Regulations Page 3 of 3 G-8 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, Smoking is not permitted in any covered or two story booths. 13. Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors which are audible outside the area of the booth. A fire watch may be required. (See Double Deck and/or Cover Exhibits for more information.) 14. The travel distance within the exhibit booth or exhibit enclosure to an exit access aisle shall not exceed 50 feet. (2003 NFPA 101, ) 15. Demonstration of Fuel Burning Appliances Exhibitors who plan to demonstrate fuel-burning appliances in the Las Vegas Convention Center must have approval from the Convention Services Manager 60 days prior to their event. 16. Heated and Cooking Oil or Grease Operations: Exhibitors using heated oil or grease for cooking or any other purpose must be in attendance of this equipment at all times when operation and must have a type K fire extinguisher present during the operation. An example of this type extinguisher is a potassium bicarbonate extinguisher. Also acceptable is a sodium bicarbonate extinguisher. (See FOOD PREPARATION WITHIN EXHIBITS) Fire code prohibits the use of any B type extinguisher for the purpose of extinguishing a heated cooking oil or grease fire Type K fire extinguishers can be obtained from a company that sells and services fire extinguishers. The yellow page directory for fire extinguishers can be referenced for a supplier. There are several companies local in Las Vegas that offer this service. 17. Fireplaces must be listed as ventless or self-venting for indoor use in order to obtain approval for burning inside the facility Vented fireplaces cannot be burned since venting directly outdoors is not possible Only enclosed fireplaces will be approved for burning, meaning the fireplace must be enclosed with a glass front or a protective heat/contact barrier must be installed to prevent combustible exposure or attendee contact Screen front fireplaces will not be approved for burning Exhibit design directly around the fireplace and installation of the fireplace must meet the requirements/code for permanent fireplace installation. Distances from exposure to combustibles must meet the requirements for permanent installations
128 Target Move-In Information R-21 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 All inbound exhibit material and equipment is specifically targeted by booth number. Please refer to TARGET ASSIGNMENTS contained in this section. Remember that off-target freight will be charged an off-target surcharge of 30% ($50.00 minimum) DO NOT ALLOW YOUR CARRIER TO BLOCK YOUR "ON-TARGET" FREIGHT WITH OFF-TARGET FREIGHT AS THE ENTIRE LOAD MAY BE RESCHEDULED. Your TARGET ASSIGNMENT is designed to be the point at which direct deliveries may begin checking in at the Marshaling Yard. It is not the point at which set-up should be scheduled. Freight shipped through our warehouse will be delivered prior to the beginning of your assigned target date and time. Please refer to the Freight Timetable of Operations for more information. Every attempt will be made to accommodate all inbound deliveries within their targeted day. However, there can be NO GUARANTEES with respect to absolute delivery dates and times. Route your shipments carefully. Utilize only carriers who provide bills of lading and can be contacted at any point in time. Insure your material from the time it leaves your facility until it is returned. The target assignments are intended for your general planning purposes. We recommend scheduling installation labor to begin the day after your inbound target assignment. NOTE: All exhibitor crates must be emptied and labeled for removal by the time specified in the Freight Timetable of Operations. EXCEPTIONS: Exhibitors listed as Last in First Out. POV deliveries - Please see POV Load-In/Load-Out Procedures as a specially designed time has been set aside for the delivery of small personal operated vehicles. Please chat with us if you have any questions. GES National Servicenter Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
129 Targeted Freight Information R-22 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 It remains the exhibitors' responsibility to ensure that their freight is loaded to accommodate the INBOUND TARGET ASSIGNMENTS PLEASE PLAN CAREFULLY CORRECT ON TARGET OFF TARGET INCORRECT OFF TARGET ON TARGET Off-target freight and equipment may be refused and/or rescheduled. Off Target Surcharge: 30% ($50.00 minimum) will apply to all inbound shipments arriving OFF TARGET. Please refer to Target Schedule Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
130 Marshaling Yard and Direct Deliveries Information R-9 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 IMPORTANT NOTICE Global Experience Specialists, Inc. (GES) has established a Marshaling Yard to ease congestion in the vicinity of Las Vegas Convention Center and to better utilize the available dock space at the convention center. The address to this Marshaling Yard is: 2982 West Post Road, Las Vegas, NV No charge for this marshaling service. It is important that you advise your carrier of this Marshaling Yard information to better facilitate your direct shipment to showsite. The Marshaling Yard process is as follows: All delivering carriers and privately owned vehicles must check in at the Marshaling Yard prior to show site deliveries. All inbound shipments will be weighed at the Marshaling Yard to obtain the gross or heavy weight. All inbound shipments must be accompanied by a certified weight certificate and Bill of Lading. At the Marshaling Yard, drivers will be assigned a number and will be dispatched to the appropriate dock at Las Vegas Convention Center as space is available. Waiting time at the Marshaling Yard should be anticipated by your carrier. Every effort is made to keep this waiting time at a minimum. However, the waiting time depends on many factors, including the number of vehicles arriving to unload/load, the type of loads being unloaded at the Las Vegas Convention Center, the number of booths on a truck, etc. After unloading, all vehicles must return to the Marshaling Yard with a completed copy of the GES Receiving Report to be weighed to obtain the light weight. This determines the total weight of your shipment. Drivers who fail to return to weigh-out may face having their shipment billed at the heavy weight. All drivers are expected to adhere to GES' policies and procedures with respect to the loading and unloading of trailers. If we can answer any questions or be of assistance with your inbound freight arrangements, please contact our National Servicenter at Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) Order Directly Online: emasm
131 USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING. Copies of these labels are acceptable if additional labels are needed. See form H-1a: Hanging Sign Shipping Labels when shipping Hanging Signs. H-1a H RUSH! HANGING SIGN FROM: H RUSH! HANGING SIGN FROM: TO: ADVANCE SHIPMENT FULL EXHIBITING COMPANY NAME AT SHOW INTERCLEAN NORTH AMERICA NAME OF EXHIBITION TO: ADVANCE SHIPMENT FULL EXHIBITING COMPANY NAME AT SHOW INTERCLEAN NORTH AMERICA NAME OF EXHIBITION C/O Booth Number GES 7000 Lindell Road Las Vegas, NV USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN: Tuesday, Sep 15, Monday, Sep 28, 2015 CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS. Drivers must check in by 2:00 PM to be guaranteed same day unloading. Warehouse receiving hours are Monday - Friday, 8:00 AM - 4:30 PM; Closed 12:00 PM - 1:00 PM & Holidays. Carrier Number of pieces C/O Booth Number GES 7000 Lindell Road Las Vegas, NV USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN: Tuesday, Sep 15, Monday, Sep 28, 2015 CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS. Drivers must check in by 2:00 PM to be guaranteed same day unloading. Warehouse receiving hours are Monday - Friday, 8:00 AM - 4:30 PM; Closed 12:00 PM - 1:00 PM & Holidays. Carrier Number of pieces 131
132 USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING. Copies of these labels are acceptable if additional labels are needed. See form H-1a: Hanging Sign Shipping Labels when shipping Hanging Signs. R-5 A RUSH! EXHIBITION FREIGHT FROM: A RUSH! EXHIBITION FREIGHT FROM: ADVANCE SHIPMENT ADVANCE SHIPMENT TO: FULL EXHIBITING COMPANY NAME AT SHOW TO: FULL EXHIBITING COMPANY NAME AT SHOW INTERCLEAN NORTH AMERICA INTERCLEAN NORTH AMERICA NAME OF EXHIBITION NAME OF EXHIBITION C/O BOOTH NUMBER GES 7000 Lindell Road Las Vegas, NV USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN: Tuesday, Sep 15, Wednesday, Oct 14, 2015 CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS. Drivers must check in by 2:00 PM to be guaranteed same day unloading. Warehouse receiving hours are Monday - Friday, 8:00 AM - 4:30 PM; Closed 12:00 PM - 1:00 PM & Holidays. Carrier Number of pieces C/O BOOTH NUMBER GES 7000 Lindell Road Las Vegas, NV USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN: Tuesday, Sep 15, Wednesday, Oct 14, 2015 CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS. Drivers must check in by 2:00 PM to be guaranteed same day unloading. Warehouse receiving hours are Monday - Friday, 8:00 AM - 4:30 PM; Closed 12:00 PM - 1:00 PM & Holidays. Carrier Number of pieces 132
133 USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING. Copies of these labels are acceptable if additional labels are needed. R-6 D RUSH! EXHIBITION FREIGHT FROM: D RUSH! EXHIBITION FREIGHT FROM: TO: DIRECT SHIPMENT TO: DIRECT SHIPMENT FULL EXHIBITING COMPANY NAME AT SHOW FULL EXHIBITING COMPANY NAME AT SHOW INTERCLEAN NORTH AMERICA INTERCLEAN NORTH AMERICA NAME OF EXHIBITION NAME OF EXHIBITION C/O BOOTH NUMBER GES Las Vegas Convention Center 3150 Paradise Road Las Vegas, NV USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN: Sunday, Oct 18, 2015 after 8:00 AM - Tuesday, Oct 20, 2015 by 2:00 PM Reference Targeted Floorplan for Dates & Times. CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS. Drivers must check in by 2:00 PM to be guaranteed same day unloading. Carrier Number of pieces C/O BOOTH NUMBER GES Las Vegas Convention Center 3150 Paradise Road Las Vegas, NV USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN: Sunday, Oct 18, 2015 after 8:00 AM - Tuesday, Oct 20, 2015 by 2:00 PM Reference Targeted Floorplan for Dates & Times. CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS. Drivers must check in by 2:00 PM to be guaranteed same day unloading. Carrier Number of pieces 133
134 Warehouse Storage Service Order Form RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 R-4 COMPANY NAME ADDRESS BOOTH NUMBER Full Service Advantages After The Show Keep Your Exhibit Materials in the Las Vegas Area Avoid Double Loading and Unnecessary Shipping Costs Global Experience Specialists, Inc. (GES) now has available storage space in the Las Vegas area with facilities and services to: Receive and hold your equipment and/or exhibition materials. Save on expensive shipping charges. Storage freight is delivered to your booth in advance of direct shipments and by its designated target time. No Marshaling Yard check-in, waiting, or fees. Our warehouse offers year-round accessibility. 30 Days free storage is included in GES advance material handling rates. Includes transportation to the local GES storage facility only. Facilitate interstate shipping with GES Logistics or your carrier of choice. Coordinate labor installation and dismantling services for shows, including supervision through our E&E Department. There is a full-time warehouse manager who is available to renovate your exhibits or give access to your company personnel to do any necessary refurbishing. Additional services are available, at a cost, through our Creative Services Department and Carpenter Shop to refurbish materials between shows. Show to Show Storage Rates: Applies to local GES Shows in the Las Vegas area. Storage, Special Rate as contracted (includes Transportation back to the local GES Facility and handling fees.) (1000 lb. minimum) $78.00 cwt. Monthly Storage (does not include Return to Warehouse charges) (1000 lb. minimum) $7.50 cwt. Return to Warehouse: Transportation to warehouse after show, includes warehouse handling (1000 lb. minimum) $19.50 cwt. Additional Warehouse Handling: Additional Warehouse Handling Fee (for multiple in and out moves) (1000 lb. minimum) $9.50 cwt. GES has warehouse facilities and services in many cities throughout the country. In Las Vegas, please contact Sandra Gonzalez: (702) For larger shipments or long term storage quotes, please call Charlie Duvall: (702) All storage services are subject to GES' Terms and Conditions of Contract or Storage Agreement, whichever is applicable. Exhibitors must insure their own goods while in storage even if the storage is provided under a separate contractual agreement. Failure to pay storage fees in a timely manner will result in a lien against your property. Yes! We are interested in storing our exhibition materials in the Las Vegas area after this show. Please contact our representative: Telephone: Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
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136 EXHIBITOR SERVICE MANUAL October 20-23(Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center Security Information ISSA will provide 24-hour perimeter security for our show. Individual booth guard service is available for purchase. Please take the necessary precautions and follow the suggestions outlined below for securing your booth. Don't forget to take advantage of our free Overnight Security Room for Security of small items. This room is also at your disposal for securing valuable items, prototypes, and one-of-akind samples. The Overnight Security Room is open 24-hours beginning with exhibit move-in through move-out. Note: drayage rates do apply if GES is required to move your freight. Security Precautions During Move-In, Show Days and Move-Out Ship locked trunks or crates. Avoid using small cartons for shipping products. Do not indicate the contents on the shipping container. Give special considerations to prototypes, irreplaceable and highly valuable articles, or other sensitive items. Hand carry them or ship them directly to the security contractor. (In that case, boldly print on bills of lading the words: "DELIVER TO OVERNIGHT SECURITY ROOM". Send a copy of bills of lading to the security contractor). Furnish your shipping company with accurate bills of lading. Be sure to send copies of shipping information, name of carrier, and pro number of all shipments with your set-up people so they know how many pieces should arrive. Cover your displays each night. Do not store un-displayed products in crates or cartons. Do not leave any product on dock areas. Store in the Overnight Security Area. Remove and secure all types of plasmas, DVD s, video cameras, and audiovisual equipment during non-show hours and at the end of the show. Store items in the Overnight Security Room or make arrangements for their safekeeping to prevent theft. Do not leave samples in the open overnight. Secure them. Secure all laptops, terminals and keyboards in your booth during non-show hours. Do not leave them under a counter with a cover over them. Use the Overnight Security Room or make other arrangements for Security to help prevent theft. Do not leave cameras, electronic devices, briefcases or purses under drapes in your booth, behind curtains, on tables or in cabinets AT ANY TIME, SECURE THEM. Safeguard material (for example, surplus merchandise not on display) in the free Overnight Security Room. Pack quickly at the close of the show. During the move-out, have one of your employees or hire a security officer to remain with your exhibit until all products have been repacked. If you plan to remove merchandise or equipment from the hall, you must secure a merchandise removal pass signed by ISSA. Security personnel will not allow anyone to remove any goods from the exhibit floor without this pass. Report any lost or damaged cartons to Security immediately Important Move-Out Information During the move-out of the show, please take the necessary time to pack and secure your merchandise. Alternate suggestion - order a special guard to protect your merchandise or display. Security cages are also available for rent through the general service contractor. 136
137 EXHIBITOR SERVICE MANUAL October (Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center EXHIBITOR LIABILITY & INSURANCE SUMMARY Repeatedly within this manual, references are made to the Exhibitor s liability and insurance requirements by ISSA, its services contractors, and the exhibit facility. In order to specifically state the Exhibitor s insurance responsibilities, please review and comply with the following: Exhibitor agrees to maintain comprehensive general liability insurance against claims for personal injury, death, or property damage incident to, arising out of or in any way connected with the exhibitor s participation in the exhibition in an amount of not less than the following limits: $1 million in respect of injuries to any one person in any occurrence; $2 million in respect of injuries to more than one person in any one occurrence; and $1 million in respect of damage to property. Be prepared to furnish a certificate of insurance to ISSA. Such insurance should include coverage of the indemnification obligations of the Exhibitor under the rules and regulations and for obtaining, for its protection and entirely at its own expense, such insurance for its exhibit and display materials. Such insurance should cover all risks (liability, fire, theft, damage, etc.) from place of shipment to exhibit facility and return, including the period, which the exhibit/materials remain in the exhibition. All policies shall contain an express waiver by the Exhibitor s insurance company of any right to subrogation as to any claims against ISSA, its officers, directors, agents, or employees. Neither ISSA, its service contractors, nor the exhibit facility will be responsible for the loss of or damage to any property in storage, while in transit to or from the exhibit building or while in the exhibit building. All property of the Exhibitor shall be deemed to remain under the Exhibitor s custody and control in storage, in transit to and from and within the confines of the exhibit hall even though it may at any time be under the temporary control or direction of ISSA or its service contractors. While property insurance protecting your exhibit/materials, etc. is not required by ISSA, it is recommended. As an intended exhibitor, please contact your insurance representative for the possible inclusion under your current property liability and property damage insurance for the protection of your exhibition materials while in transit to, or from, while on exhibit and while in storage during this tradeshow. 137
138 3 of ACORD PRODUCER CERTIFICATE OF LIABILITY INSURANCE ABC Insurance Agency Fax: (212) Broker Lane New York, NY Attn: Joe Agent (212) ext INSURED Big Boom Company, Inc Corporate Lane New York, NY Attn: Joe Smith Phone: (212) Fax: (212) COVERAGES NON-OWNED AUTOS SAMPLE COPY DATE (MM/DD/YY) 01/01/15 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSUREERS AFFORDING COVERAGE INSURER A: Hartford Insurance Company of Illinois INSURER B: Aetna Casualty & Surety Company INSURER C: Travelers Insurance Company INSURER D: Royal Insurance Company INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A B A C TYPE OF INSURANCE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR GENERAL AGGREGATE LIMIT APPLIES PER POLICY PROJECT LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS GARAGE LIABILITY ANY AUTO UMBRELLA/EXCESS LIABILITY OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE POLICY NUMBER LIMITS (MM/DD/YY) (MM/DD/YY) P98298-AI1 01/01/15 01/01/16 EACH OCCURENCE $1,000,000 FIRE DAMAGE (Any one fire) $ 50,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGRREGATE $2,000,000 PRODUCTS-COMP/OP AGG $2,000,000 SKLS S 01/01/15 01/01/16 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) BODILY INJURY $ (Per person) BODILY INJURY $ (Per accident) PROPERTY DAMAGE $ (Per accident) AUTO ONLY-EA ACCIDENT OTHER THAN AUTO ONLY: $ $ $ XL /01/15 01/01/16 EACH OCCURENCE $1,000,000 AGGREGATE $1,000,000 $ $ $ A4145-SS-PJ37 01/01/15 01/01/16 X WC STATU- ORY LIMITS OTHER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE-EA EMPLOYEE $1,000,000 E.L. DISEASE -POLICY LIMIT $1,000,000 D OTHER Each Occurrence & Aggregate DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Global Experience Specialists, Inc. (GES) (Official Service Provider), ISSA (Show Management), Las Vegas Convention Center (Facility), and ISSA/INTERCLEAN North America (Show) are hereby named as additional insured, except for Workers Compensation. Global Experience Specialists, Inc. (GES) and/or the consignor are included as Loss Payee. The insurance provided for the benefit of Global Experience Specialists, Inc. (GES), shall be primary insurance as respects any claim, loss, or liability, arising out of the Named Insured s operations for which the Named Insured is liable. Any other insurance maintained by GES shall be excess and non-contributory. Show date(s) are: October 21-23, 2015 at city of Las Vegas. CERTIFICATE HOLDER X ADDITIONAL INSURED; INSURER LETTER: X CANCELLATION 6. Global Experience Specialists, Inc. (GES) Exhibitor Services 7000 Lindell Road Las Vegas, NV SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OF REPRESENTATIONS AUTHORIZED REPRESENTATIVE PRODUCER: Insurance Agent / Broker who issues certificate. 2. NAME OF INSURED: Must be the legal name of contracting party. 3. TYPES OF INSURANCE: Must include types required by contract. See Official Services Provider Information (form L-3) in this exhibitor manual). 4. FORM OF COVERAGE: Must be "occurrence" form of coverage. 5. NAME ADDITIONAL INSUREDS: Global Experience Specialists, Inc. (GES) (Official Service Provider), ISSA (Show Management), ISSA/ INTERCLEAN North America (Show) and Las Vegas Convention Center (Facility) as additional insureds on a primary and non-contributory basis. 6. CERTIFICATE HOLDER: Must be Global Experience Specialists, Inc. (GES) POLICY EFFECTIVE DATE: Must be prior to or coincidental with the first day of Exhibitor Move-In. 8. POLICY EXPIRATION DATE: Must be on or after the last day of Exhibitor Move-Out. 9. LIMITS OF INSURANCE: Must be the same or greater than required by contract. See #10 on Agreement and Rules and Regulations between GES and EAC (L-4). 10. AUTHORIZED REPRESENTATIVE: Must be signed (not stamped) by an authorized representative of Producer.
139 EXHIBITOR SERVICE MANUAL October (Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center Protect Your Intellectual Property Rights Intellectual property rights (IPR) encourage the innovation and creativity that is fundamental to sustained economic growth. Unfortunately, the growing global trade in pirated and counterfeit goods directly threatens innovation, and can ultimately have a deleterious effect on health and safety. Fake products, including a wide variety of cleaning related products, account for an estimated 5 to 7 percent of global trade. Such trade costs legitimate rights holders around the world billions of dollars. Counterfeit products that infringe on intellectual property rights are often discovered at trade shows, conventions, and other such gatherings. It is important that companies and other owners of intellectual property take affirmative steps in advance of such events to ensure that their intellectual property rights will be fully protected. This article provides general information on how to secure your IPR and what to do in the event you discover a potential infringement at ISSA/INTERCLEAN or other similar events. Obtaining Rights in Your Intellectual Property Patents. A patent protects a new and useful process, machine, article of manufacture, or industrial design. When the U.S. Patent and Trademark Office (USPTO) grants a patent, the patent holder obtains the right to exclude others from making, using, offering for sale, or selling the invention in the United States and the right to exclude others from importing the invention into the United States. The patent holder must enforce its rights to exclude others from using its patented invention or technology. Trademarks. A trademark is a word, phrase, symbol, or design, or a combination of words, phrases, symbols, or designs, that identifies and distinguishes one source of goods from others. A service mark is the same as a trademark, except that it identifies and distinguishes the source of a service rather than a product. The USPTO reviews trademark applications for federal registration and determines whether the application meets the registration requirements but does not decide whether someone has the right to use a mark. As such, a trademark owner may still use its mark even without a registration. There are, however, significant advantages to federal registration. In either event, it is up to the owner of a mark to enforce its rights in the mark against other users and potential trademark applicants. Domestic Protection Only. It is important to note that U.S. patents and trademarks are not automatically protected outside the United States. In most cases, the first step in protecting intellectual property beyond U.S. borders is for companies to register their trademark or patent with the appropriate authority in each country, or through international treaties that are administered by the World Intellectual Property Organization. For more information on obtaining a patent or trademark in the United States, contact the USPTO at To file with the USPTO electronically, visit: For Patents: For Trademarks: For information on the International protection of IPR: 139
140 EXHIBITOR SERVICE MANUAL October (Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center Copyrights. Copyright is a form of protection provided under U.S. law to the authors of original works of authorship including literary, dramatic, musical, artistic, and other certain other intellectual works for a fixed period of time. This protection is available to both published and unpublished works. Copyright is secured automatically when the work is created, and a work is created when it is fixed in a copy or phonorecord for the first time. There are, however, certain advantages to registering a copyright. For information on securing a U.S. copyright registration, contact the U.S. Copyright Office: Public Information Office: Information Specialists: Web Site: What Should Exhibitors Do About Intellectual Property Right Violations? ISSA recognizes the crucial importance of protecting one s trademarks, patents, copyrights and other valuable intellectual property against possible infringement. However, ISSA is limited in the enforcement options it can exercise on behalf of exhibitors. Intellectual property right disputes are inherently private disputes between exhibitors and it is the responsibility of an aggrieved party to pursue appropriate legal remedies. In general, ISSA can only intercede where a legally enforceable court order or similar document has been obtained. Consequently ISSA recommends that exhibitors and others take the following actions to legally secure their intellectual property rights (IPR): 1. Consult with legal counsel regarding the appropriate steps one should take to affirmatively secure IPR. 2. When you discover or otherwise suspect infringement or other violation of IPR, consult with your attorney as soon as possible regarding your enforcement options. 3. If you have reason to believe that the violating party may exhibit an infringing product or object that is the subject of an IPR dispute at ISSA / INTERCLEAN, contact ISSA Show Management as soon as possible, including, if reasonable, in advance of the start of the trade show. 4. Provide ISSA Show Management with information that substantiates that a violation of your IPR has occurred, including any documentary proof (i.e., a court order or decision, patent or trademark registration, etc.). Without such information, ISSA may not legally be able to assist you. 5. If you encounter an IPR violation on the trade show floor, immediately bring the matter to the attention of ISSA Show Management. Do not take affirmative action to remedy the situation such as physically confronting the violator, the removal of the infringing product from the booth of another exhibitor, or verbally arguing on the show floor. Remember, protecting your intellectual property rights is your responsibility! ISSA can only assist you if you have legally enforceable rights that have been properly secured. ISSA will review any claim of an IPR violation and attempt to help you resolve it, but is not a legal enforcement body. Trademark, copyright, patents and other such disputes are handled in a court of law. If you have a legally enforceable court order, ISSA Show Management will help you to enforce the order on site. Such enforcement may include removing product or literature from a booth, closing down an exhibitor s booth or taking any other action necessary to enforce a court or regulatory order or decision. In some circumstances, ISSA may suspend or cancel an exhibitor s privilege to exhibit. 140
141 Stop. Think. Safety. G-5 All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Safety is very important for everyone working in the Exhibit Hall. Global Experience Specialists, Inc. (GES) values safety throughout our organization and demonstrates it in the work we perform. By following the safety guidelines below you will be doing your part in creating a safe work environment. Safety Guidelines: Only authorized personnel and employees allowed, all others are prohibited. This is an active work zone. All exhibitors and attendees enter at their own risk. Do not enter the dock/yard areas. Stay clear of heavy machinery. Never stand on furniture. Wear closed toe shoes. Clean up or report spills. Keep aisles free and clear of any and all debris. Practice good housekeeping. Check electrical cords for damage. Protect valuables at show site. Report any fires immediately. If you notice anything unsafe please contact a GES employee immediately. During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor. Show sites during these times are similar to a construction zone and considered to be hazardous. OSHA regulations prohibit minors from being present in a hazardous work environment Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
142 ISSA INTERCLEAN Las Vegas Convention Center October 20-23, 2015 $24.00 AFTER $ /18/15 09/18/15 (3% Processing fee will be added for domestic credit card) (7% Processing fee will be added for international credit card) 142
143 FIRE AND SAFETY EXHIBIT GUIDELINES All means of entrance and exit must be clear and free from obstruction at all times. Each hard wall booth must be a minimum of nine (9) inches from the booth line for access to electrical. No storage of any kind is allowed behind booths or near electrical service. A one-day supply of product is permitted within but cannot be stored behind the booth. All fire hose racks, fire extinguishers and emergency exits must be visible and accessible at all times. Should this equipment be within a booth or exhibit due to the layout of floor space, additional signage indicating fire equipment location(s) (extinguisher, hoses, etc.) will be necessary, along with accessibility being maintained at all times. Exhibit booth construction shall meet the requirements of 2003 NFPA 101, The upper deck of multi-level exhibits greater than 300 square feet (28 sq. m) will need at least two (2) remote means of egress. (2003 NFPA 101, ). The upper deck, if occupied, must be rated at 100 psf live load. All materials used in exhibit construction, decoration, or as a temporary cover must be certified as flame retardant or a sample must be available for testing. Materials which cannot be treated to meet the requirements may not be used. Construction and demolition of multi-level booths and exhibits requires compliance with OSHA fall protection regulations (1926 Subpart M). Halogen and quartz lamp use must be reviewed with the Convention Services Manager and the Fire Prevention office. See Halogen Lamp Restriction in this section. Model/modular home displays in trade shows must be reviewed with the Convention Services Manager. In addition, a floor plan of the model/modular home must be submitted to the LVCVA Fire Prevention Office. Vehicles in the building for loading or unloading must not be left with engine idling. Except for equipment that uses LPG or natural gas as fuel, compressed gas cylinders, including LPG, and all flammable or combustible liquids are prohibited inside the building. Any other exceptions require prior approval by the Convention Services Manager and the Fire Prevention Office. Overnight storage of LPG, natural gas as fuel or compressed gas cylinders is prohibited in the building. The following regulations apply to the use of LPG (propane) inside and outside the Las Vegas Convention Center. Any use of LPG (propane) on LVCVA property must be approved prior to arrival by the LVCVA Fire Prevention Office. (NFPA 101, Prohibited Materials) When approved, LPG (propane) containers having a maximum water capacity of 12lb [nominal 5lb LP-Gas capacity] may be permitted temporarily inside the convention facility for public exhibitions or demonstrations. If more than one such container is located in an area, the containers shall be separated by at least 20ft. Any exception to the first two requirements above must be submitted for review and approval by the LVCVA Fire Prevention Office and the Convention Services Manager. All LPG (propane) containers must be separated and inaccessible to the public. Cooking and food warming devices (see FOOD PREPARATION WITHIN EXHIBITS in this section) in exhibit booths shall be isolated from the public by not less than 48 inches (1220mm) or by a barrier between the devices and the public. (2003 NFPA 101, ) The after-hours, overnight storage of any LPG (propane) container inside the convention facility is strictly prohibited. Containers must be removed at the end of each day and can be delivered back to the show floor upon the arrival of exhibit staff in the morning. Storage of LPG (propane) containers must be either off-site or on-site, outside of the building, in an approved metal storage vault and approved location. No dispensing from or refilling of LPG (propane) containers will be permitted inside of the convention facility. 143
144 Use of LPG (propane) outdoors must be approved by the LVCVA Fire Prevention Office and the Convention Services Manager prior to arrival on LVCVA property. No outside LPG (propane) will be permitted in any areas where building exits discharge or Fire Department access is required. Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors which are audible outside the area of the booth. A fire watch may be required. (See Multi-Deck and/or Covered Exhibits for more information.) The travel distance within the exhibit booth or exhibit enclosure to an exit access aisle shall not exceed 50ft. (2003 NFPA 101, ) Exhibitors who plan to demonstrate fuel-burning appliances in the Las Vegas Convention Center must have approval from the Convention Services Manager 60 days prior to the event. Fireplaces must be listed as vent less or self-venting for indoor use in order to obtain approval for burning inside the facility. Vented fireplaces cannot be burned since venting directly outdoors is not possible. Only enclosed fireplaces will be approved for burning, meaning the fireplace must be enclosed with a glass front or a protective heat/contact barrier must be installed to prevent combustible exposure or attendee contact. Screen front fireplaces will not be approved for burning. Exhibit design directly around the fireplace and installation of the fireplace must meet the requirement/code for permanent fireplace installation. Distances from exposure to combustibles must meet the requirements for permanent installations. Candles may be used for decorative purposes for events with food service (1 candle per table) where the candles are supported by/on substantial non-combustible bases so located as to avoid danger of ignition of combustible materials. Candle flames shall be protected and enclosed so that if the candle were to tip over, there would be no risk of fire. The Fire Prevention Office has final approval to determine if a candle meets the above criteria. Candles may not be left unattended while lit. Intended use of candles for decorative purposes must be listed in the Application for Food Preparation within Exhibits and submitted to the Fire Prevention Office. 144
145 SUPERVISORY PERSONNEL REQUIREMENTS LAS VEGAS CONVENTION & VISITORS AUTHORITY Companies sending supervisory personnel to oversee installation of designed exhibits at shows at the Las Vegas Convention Center and/or Cashman Center may do so by providing LVCVA with the following certificates of insurance, a completed and signed Legal Compliance form, and answers to the questions listed below. FAX INSURANCE FORMS AND THIS COMPLETED REQUEST TO THE LVCVA CONVENTION SERVICES DEPARTMENT AT PRIOR TO ARRIVAL ON PROPERTY. 1. Certificates of Insurance: Workers Compensation Coverage in the State of Nevada: If the home state of the contractor does not have a reciprocal agreement with the State of Nevada, contact Employers Insurance Company of Nevada (EICN) to obtain proper coverage. Phone (702) or General Liability in the amount of one million dollars ($1,000,000) combined single limit bodily injury and broad form property damage coverage, including broad form contractual liability, naming the Las Vegas Convention and Visitors Authority as additionally insured. 2. Legal Compliance Signature Required Below For and in consideration of the Permit, each contractor agrees to indemnify, defend and hold the LVCVA harmless for damages, claims or expenses incurred by the LVCVA that are attributable to the contractor or its actions or inactions at the LVCC. Such damages, claims or expenses include, but are not limited to, those related to (1) the handling of hazardous materials; (2) negligence or intentional conduct; (3) violation of any law or regulation; and (4) additional security resulting from labor strikes and the like. Where appropriate, expenses will be charged to the responsible contractor on a pro rata basis. The undersigned agrees to provide all required payments and evidence of compliance with requirements set forth herein. Further, the undersigned agrees to the terms and conditions set forth in Section 2 hereof. Name of Company: Type of Business: By: (Signature) _ (Print Name) Title: Date Web Address: Telephone E -Mail Address: Fax 3. Convention to be attended: 4. Dates staff will attend show: 5. Attending employees names: 6. Company providing installation labor: City: Contact Name: Contact Phone: (Note: Your labor company must have a current Exhibitor Appointed Contractor permit from LVCVA. If they do not, we will contact them for the necessary fee, licenses, and insurance BEFORE work may begin on your installation.) 7. Photo ID is required to access exhibit halls/meeting rooms. Contact Convention Services for further information if your staff does not carry company photo ID. If a show requires badges for daily access (in addition to your photo ID), contact your labor company to request that they include your staff for daily badges. 7. THANK YOU FOR YOUR PROMPT RESPONSE. ANY QUESTIONS, CALL
146 Trust the Official Vendor Seal of Approval: Look for the ISSA/INTERCLEAN Official Vendor seal when placing service orders for the North America trade show in Las Vegas, NV, October 20-23, General Contractor (Booth Services & Utilities) Global Experience Specialists, Inc. (GES) 7050 N Lindell Rd. Las Vegas, NV Phone: Fax: Intl: Intl Fax: GES Logistics: Outdoor Tent & Awning Pavilion Event Services LLC 3665 Largo Verde Way Las Vegas, NV Phone: ext [email protected] Audio Visual PRG 1053 Willingham Drive Atlanta, GA Phone: Fax: Booth Hostess & Interpreting Judy Venn & Associates 3186 Airway Ave., Ste. H Costa Mesa, CA Phone: Fax: Booth Security SOA 3405 Cambridge St. Las Vegas, NV Phone: Fax: Business Center FedEx Business Services 3150 Paradise Rd. Las Vegas, NV Phone: [email protected] Décor & Floral Floral Exhibits, Ltd S Leavitt St. Chicago, IL Phone: Fax: Catering Service Aramark 3150 Paradise Road Las Vegas, NV Phone: [email protected] Customs & International Freight Forwarder Rogers Worldwide USA Main Office: Phone: Fax: [email protected] Hotels & Housing Corporation onpeak Phone: Fax: [email protected] Photographer Oscar & Associates 325 N. Lasalle St., Ste. 425 Chicago, IL Phone: Fax: Transportation CMAC, LLC 58 Waterman Ave., Ste 8 North Providence, RI Phone: Fax: Sales Leads CompuSystems, Inc S 25 th Ave. Broadview, IL Phone: Fax: Telephone & Internet Cox Communications 3150 Paradise Rd. Las Vegas, NV Phone:
147 Pavilion Event Services LLC TERMS AND CONDITIONS 1. All terms, agreements, conditions or alterations to this contract and/or order must be made in writing. No modifications or waiver of this contract and/or order shall be effective unless it is in writing. The customer agrees that they will not rely upon any alleged oral changes. 2. All rentals are payable in advance unless Pavilion Event Services LLC expressly consents in writing to payment at a later date. If payment is not made when due a service charge at the maximum legal rate will be added. This service charge will be based on the previous month s balance unless paid in full. 3. All correspondence referring to this order should show Company Name, Show Name and Booth Number. 4. Rent is payable on merchandise until goods are returned to us. If rented merchandise is specially manufactured at the customer s request the rent stated here for the term stated herein is due and payable even if the merchandise isn t kept by you for the entire term or is not picked up by you or delivery is not accepted by you. 5. Your liability does not cease until all merchandise is delivered or returned to us. 6. You are responsible for loss or damage to rental goods in case of fire, theft, wind, rain or other hazard regardless of cause or fault. 7. Goods shall be returned on or before the expiration of the rental period. If return of goods is delayed from any cause the facts must be promptly reported to our rental department. 8. If goods are not returned at the termination of the agreed rental period, or the rental period is extended according to this paragraph, the term of the rental period shall be deemed to be extended automatically for a period equal in time to the original rental period. All other terms and conditions of the lease including the obligation to pay rent for the rental periods as extended shall be immediately due and payable. If you fail to pay the rental for the extended term when due, you must return goods immediately. 9. Purchase or loss prices shall be on the basis of value given. If none stated, value is the selling value according to our books. 10. Pavilion Event Services LLC is not liable for injuries or damage to person or property caused by fire, lightning, windstorm, rain, cyclone, tornado, hail, explosion, riot, insurrection, vandalism, mischief, sabotage, vehicles running on land or tracks, errant objects falling there from, smoke, earthquake, volcanic eruption, flood, nuclear radiation, radioactive contamination, hostile or warlike action or similar perils including any and all Acts of God. 11. The customer shall pay to Pavilion Event Services LLC all costs, expenses and reasonable attorney s fees in any action brought to recover the leased property, collect rentals or damages or in which Pavilion Event Services LLC may become a party by reason of this lease and to indemnify Pavilion Event Services LLC and hold it harmless from and against any and all losses, claims, actions, damages, liabilities, penalties, cost and expenses (including reasonable attorney s fees and other costs and expenses directly incurred in attempting to avoid or in opposing the imposition thereof arising out of the rental herein. 12. Upon any default by you as lessee under this Rental Agreement, Pavilion Event Services LLC at its sole option may elect that the rental payment due hereunder be other process of law, may repossess and remove the property subject to this Rental Agreement, either with or without notice to you. Any such repossession shall not constitute a termination of the Rental Agreement unless Pavilion Event Services LLC so notifies you in writing. Pavilion Event Services LLC shall have the right, as its option to rent the property to any other person upon such terms and conditions, as Pavilion Event Services LLC shall determine. In the event of rental of the property within the period of the rental agreement, there shall be due from you and you will immediately pay to Pavilion Event Services LLC the difference between the total amount of rentals to be received from any third person attributable to the period of this rental agreement and the total unpaid rental provided to be paid herein, plus all costs and expenses of Pavilion Event Services LLC in repossessing, releasing, transporting, repairing or otherwise handling the property subject to this rental agreement. 13. The property to be rented by Pavilion Event Services LLC you, as lessee, shall be delivered to the delivery address listed in the rental agreement and shall be maintained by you at all times at said location. At no time may the property be moved from said location without the express prior written consent of Pavilion Event Services LLC. No modification or waiver of this provision shall be effective unless it is in writing, and you agree that you will not rely upon any alleged oral consent to relocate the property. Any movement of the property subject to this rental agreement from said location other than upon express prior written consent of Pavilion Event Services LLC shall be a default under the terms of the rental agreement and shall entitle Pavilion Event Services LLC to exercise all rights arising from a default. 14. All rental charges and customer responsibilities are subject to full payment once the order is picked up or loaded at Pavilion Event Services LLC warehouse. 15. The customer is responsible for all property and liability insurance on rental equipment from the installation through removal. It is required that the customer maintain insurance on the equipment and accessories for its full replacement value and to insure against all risks of direct physical loss or damage. Customer agrees to maintain public liability insurance for bodily injury and property damage including contractual liability in the amount of $1,000,000 and combined single limit workers compensation coverage. Customer agrees to provide evidence of coverage within one (1) day of order. 16. The customer is responsible for obtaining all permits and/or licenses from the appropriate government agencies. Pavilion Event Services LLC will, at the customer s request, act as an agent to obtain permits and licenses from the appropriate government agencies. If these agencies should require additional equipment, the expense of the equipment will be the sole responsibility of the customer. If permits or licenses are denied for any reason, you are still responsible for all financial and other obligations pursuant to this agreement to Pavilion Event Services LLC or its subcontractors. 17. Pavilion Event Services LLC is not responsible for underground utilities. 147
148 SUBMIT ORDERS TO: PRG, LLC 1053 Willingham Drive Atlanta, Ga Phone: (404) Fax: (404) Toll Free: (888) TO ORDER Order Online: Online Order Code: ISSA Company: Booth Number: QTY DESCRIPTION DISPLAY PACKAGES 40" LCD Monitor + Blu-Ray/DVD Player + Floor Stand w/ Shelf Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Blu-Ray/DVD Player w/ HDMI output (NTSC) 40" LCD Monitor + Laptop + Floor Stand w/ Shelf Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Laptop (Windows XP / Office 2007) 46" LCD Monitor + Blu-Ray/DVD Player + Floor Stand w/ Shelf Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Blu-Ray/DVD Player w/ HDMI output (NTSC) 46" LCD Monitor + Laptop + Floor Stand w/ Shelf Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Laptop (Windows XP / Office 2007) FLATSCREEN DISPLAYS ADVANCED RATE Page 1 Equipment Subtotal TOTAL TOUCHSCREENS, VIDEO WALLS, & OTHER SIZED MONITORS ARE AVAILABLE. CALL FOR A CUSTOM QUOTE! NOTE: Displays do NOT include floor stands. Floor stands must be ordered separately. See under "Video". 19" LCD Monitor (4:3 / 1280x1024 Resolution / Computer input only) $97.00 What is your visual source? Computer only - No Audio How will you mount this display? Table top Wall Other/Specify 24" HD LCD Monitor (16:9 / 1900x1200 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall Other/Specify 32" HD LCD Monitor (16:9 / 1920 x 1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall** Other/Specify 37" HD LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall** Other/Specify 40" HD LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall** Other/Specify 46" HD LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall** Other/Specify 55" HD LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall** Other/Specify 65" HD LED-LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall** Other/Specify Advanced Rate Deadline is Orders received after the Advanced Rate Deadline are subject to an additional 20% charge on equipment. October 7, 2015 October , 2015 Las Vegas Convention Center Las Vegas, NV $ $ $ $ $ $ $ $ $ $ $
149 Company: Booth Number: QTY DESCRIPTION VIDEO Monitor Floor Stand w/ Shelf (Select if you are ordering a display from PRG) Monitor Floor Stand w/ Shelf (Select if you are providing your own monitor) NOTE: You MUST SUPPLY a PRG approved wall mount. Please call to get mount approved. Blu-Ray / DVD Player (Consumer grade w/ HDMI output - NTSC, Format USA) Multi-Regional DVD Player (Formats Include - NTSC / PAL / SECAM) Video DA (used to send a DVD player source to multiple displays) COMPUTER PACKAGES Laptop PC / 19" LCD Monitor (4:3 / 1280x1024 resolution) Includes: Laptop PC (with Windows XP and Microsoft Office 2007), 19" Monitor, Keyboard, and Mouse Laptop PC / 24" LCD Monitor (16:9 / 1900x1200 resolution) Includes: Laptop PC (with Windows XP and Microsoft Office 2007), 24" Monitor, Keyboard, and Mouse Mac Mini Computer / 24" LCD Monitor (16:9 / 1900x1200 resolution) Includes: Mac Mini Computer (with OS 10.0), 24" Monitor, Keyboard, and Mouse Computer Speakers 8-Port Ethernet Hub Computer DA (used to send one computer signal to multiple displays) PRESENTATION EQUIPMENT Tripod Screen (w/ Black Skirt) - Select one: 4' Width 6' Width 8' Width 3,000 Lumen LCD Projector (1024 x 768 Resolution) AV Cart (w/ Black Skirt) - Select one: 34" Height 54" Height AUDIO EQUIPMENT ADVANCED RATE LAPTOPS AND COMPUTER ACCESSORIES PC Laptop (with Windows XP / Microsoft Office 2007 Apple Laptop (MacBook Pro w/ OS 10.0) Laser Printer (Black & White) USB Keyboard & Mouse Wireless Keyboard & Mouse 350 Watt Sound System (Includes 2 Speakers with stands, and a mixing console) Wireless Microphone - Select one: Handheld Headset Lavalier Wired Microphone - Select one: Handheld Headset Lavalier 6-Channel Audio Mixing Console Page 2 Equipment Subtotal Page 1 Equipment Subtotal Add the Page 1 and Page 2 Equipment Subtotals Equipment Total 30% of Equipment Total, or $125 minimum, whichever is greater Required Labor Service Charge *May be required for mounting monitors 32" and larger. (Please contact PRG) *Additional Labor Requirements Decline Waiver 10% of Equipment total, see next page for details Optional Damage Waiver 8.10% of Equipment Total 8.10% Required Sales Tax Advanced Rate Deadline is Orders received after the Advanced Rate Deadline are subject to an additional 20% charge on equipment. KE1.5LV October 7, 2015 $97.00 $ $57.00 $ $40.00 $ $ $ $ $ $ $18.00 $33.00 $22.00 $33.00 $40.00 $33.00 $ $22.00 $ $ $33.00 $87.00 Grand Total TOTAL 149
150 Company: Booth Number: AGREEMENT INFORMATION PAYMENT INFORMATION Credit Card: Card Number: Expiration Date: Print Form Cardholder's Name: Cardholder's Address: City: State: Zip Code: COMPANY INFORMATION Cardholder's Signature: SECURITY CODE DELIVERY INFORMATION ISSA/Interclean North America 2015 Las Vegas Convention Center Submit Form To PRG TOLL FREE: [email protected] NOTE: Your request will be processed and a CONFIRMATION will be returned within two (2) business days. Questions, concerns or for additional requirements or information, feel free to contact PRG TOLL FREE at , or at [email protected]. We look forward to serving you, your staff and company at the event. Visit us online at 150
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153 ISSA 2015 October 21-23, 2015 Floral & Plant Rental Form DEADLINE / OCTOBER 1, 2015 EXHIBITOR BOOTH NUMBER Las Vegas Convention Center Las Vegas, NV Client Logo BILL TO ADDRESS CITY STATE ZIP PHONE FAX PO # COMPANY REPRESENTATIVE DATE ORDERED COMPLETE THIS BOX ONLY IF DESIGNER IS NEEDED ON SITE Booth Contact Contact Phone Available Time/Date Order Online at shop.floralexhibits.com Enter promotional code: issa2015 Contact us for complimentary pre-show design consultation. Custom Plants and Planters Available - Please Call for Quote All prices include delivery, installation, servicing and dismantle at the end of the show. Orders without payment will not be processed. Cancellations may be made prior to the pre-show deadline. No refunds will be made after that date. Product availability is subject to season and geographic location. All materials, containers and plants are available on a rental basis. Damaged or missing items are the responsibility of the exhibitor and must be reported during the run of the show to allow for replacement. Additional charges may apply. No refunds will be given after the close of the show. QTY TROPICAL PLANTS Containers for plants: PRICE TOTAL Please specify quantity, heights & variety Black White Small Potted Ferns $28.00 Large Potted Ferns $33.00 Hanging Plants $ Plants $ Plants $ Plants $ Plants $ Plants $ Plants $ BLOOMING PLANTS & ACCESSORIES Potted Mums (Yellow, White, & Lavender) Potted Azaleas (Red, Pink, & White) Bromeliads Bubble Bowls (Great for business cards & promotional items!) FLORAL ARRANGEMENTS / PLEASE CHOOSE TROPICAL OR SEASONAL (Please indicate desired colors) Single Stem Phalaenopsis Orchid Plant (Fuchsia or White) Long Lasting! Double Stem Potted Orchid Plant (Fuchsia or White) Long Lasting! Small Arrangement (12 x12 ) Medium Arrangement (18 x14 ) Large Arrangement (24 x18 ) Custom Arrangement (please ask for quote) $23.00 $33.00 $35.00 $35.00 $95.00 $ $80.00 $95.00 $ SUBTOTAL Tax 8.1% TOTAL PAYMENT INFORMATION Circle one VISA MC AMEX DISCOVER Name Floral Exhibits, Ltd S Leavitt St. Chicago, IL Phone / Fax / Card # Exp. Date CVV Code Signature PLEASE RETAIN A COPY FOR YOUR RECORDS 153
154 Oscar & Associates Photography and Video Services Exhibit Photography Page 1 Exhibit Video & Event Photography Page 2 Video Production Page 3 Order Form Page 4 Video Production FAQ Page 5 154
155 ISSA/INTERCLEAN North American Las Vegas October Exhibit Photography & Video - Includes color corrected, high resolution images with unlimited usage rights shipped via ground service within 7 business days from the end of the show unless otherwise stated below. E-Delivery of images and video reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show. For expedited delivery on any services, please contact us. QTY 8x10 Print per view Digital Image on CD per view Digital Image E- Delivery per view 8x10 Print & Image on CD per view $ $ $ $ x10 Print, Image on CD & E- Delivery per view $ Dynamic Exhibit Photography- (Ideal for Exhibit Builders and Product shots) Complete Studio Look with Post-Production per view $ Imaging technicians will remove background, distracting objects or wall graphics, in addition to color correction. Both the original view and enhanced view will be delivered on both on CD and an 8x10 print. Additions to Exhibit Photography On-site Delivery of Exhibit Photography $75.00 All unmanipulated digital images or video reel surrendered on-site on USB drive within 24 hours after image capture. Duplicate CD of entire order $50.00 Additional 8x10 Prints $40.00 *NEW* Video Footage (4 view minimum) 5-10 minutes of HD BRoll video of booth, without sound, captured during photography session. Booked in 30-minute intervals. Additional time charged at $300 per 30 minutes. *NEW* Video Footage (No minimum Photography Order) 5-10 minutes of HD BRoll video of booth, without sound, unscheduled before or during show hours. Please notate on Order Form (p.4) with or without people. Booked in 30-minute intervals. Additional time charged at $300 per 30 minutes. $ $ *NEW* Video Footage Edit $ Includes a second edited video from the footage purchased above with stock music and limited graphic. Delivered electronically within 10 business days from the final day of the show Subtotal Page 1 [email protected] 325 N LaSalle Street, Suite 425, Chicago, IL P: F:
156 ISSA/INTERCLEAN North American Las Vegas October Exhibit Photography & Video Pro Packages- Includes color corrected, high resolution images with unlimited usage rights shipped via ground service within 7 business days from the end of the show. E-Delivery of images and video reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show. QTY Pro Pack A $1, Includes 6 views of the exhibit delivered both on CD and via E-Delivery ProPack A 8x10 Prints $ Pro Pack B $2, Includes 15 views of the exhibit delivered both on CD and via E-Delivery ProPack B 8x10 Prints $ *NEW* Pro-Pack A w/ Video Footage $1, Includes 6 views of the exhibit delivered both on CD and via E-Delivery and 5-10 minutes of HD BRoll video of booth, without sound, captured during photography session. Video booked in 30-minute intervals. Additional time charged at $300 per 30 minutes. *NEW* Pro-Pack B w/video Footage $2, Includes 15 views of the exhibit delivered both on CD and via E-Delivery and 5-10 minutes of HD BRoll video of booth, without sound, captured during photography session. Video booked in 30-minute intervals. Additional time charged at $300 per 30 minutes. *NEW* Video Footage Edit $ Includes a second edited video from the footage purchased above with stock music and limited graphic. Delivered electronically within 10 business days from the final day of the show Additional Pro Pack Views per view $75.00 Event Photography -All event photography services are to be used for timed special events only and must be booked in consecutive hourly increments to obtain discounted pricing. For expedited delivery on any services, please contact us. QTY Photographic Coverage and Delivery of all images on DVD Hours $ for first hour, $ for second hour, $ for any additional hours Delivery of color corrected, high resolution images with unlimited usage rights within 7 business days from the end of the show. On-Site Delivery of Event Images on a 4 GB USB Drive $75.00 Surrender of all unmanipulated digital images on-site on USB drive within 2 hours after the end of the assignment. Upload of Event Images to Social Media Site Post-Event $50.00/hr. Time based upon photographic coverage booked above. All digital images uploaded to your social media site of choice within 4 hours after the end of the assignment. For upload of images to Social Media during an event, or branding of images with logos or text, please contact us for further information. Description of Event: Location: Date: Time: One hour minimum, booked in hourly increments. Events taking place away from the main convention center are subject to a two hour consecutive minimum. Travel time to and from event might result in additional fees. Does not include Exhibit or Product Photography. Green Screen Photography/On-site Printing- Place attendees into digital backgrounds. Add custom borders, logo or message. Attendees can receive professional prints or digital uploads. Packages start at $1, Please contact us for further information. Subtotal Page 2 [email protected] 325 N LaSalle Street, Suite 425, Chicago, IL P: F:
157 ISSA/INTERCLEAN North American Las Vegas October HD Video Production- All delivered video footage includes unlimited usage rights. QTY All-Inclusive Video Package $1, Up to 2 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit, 1 edited and produced video up to 3 minutes long with rough cut and 1 edit. Includes intro, outro, stock music and titling. First draft delivered online within 15 days from the final day of the show. Final video delivered online upon final approval. B Roll 120- Scheduled Raw Footage* Capture $1, Up to 2 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit at the time of your choice during show hours. Delivery of raw footage* on a USB drive within 10 business days from the final day of the show. Half Day B Roll Shoot $1, Up to 4 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit. Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show. Full Day B Roll Shoot $2, Up to 8 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit. Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show. Video Production Additions QTY 1 Additional Wireless Mic $75.00 More than 2 mics will require a sound mixer and may require a sound tech on-site. Price for sound mixer and tech determined by scope of the project. Post-Event Editing (3 Minute Video) $1, An additional standard edited and produced video including intro, outro, stock music and titling up to 3 minutes long with rough cut and 1 edit from existing footage. Delivered online within 15 business days from the final day of the show. Raw Footage Delivery Options External hard disk drive $ *Raw Video Footage Disclaimer All raw footage is provided as is and may not be usable directly. It is meant to be edited by a professional before use and saved in the appropriate format. For examples of the video products, please visit Description of Video: Location: Date: Time: (Telephone confirmation to be provided upon receipt of form.) Subtotal Page 3 [email protected] 325 N LaSalle Street, Suite 425, Chicago, IL P: F:
158 ISSA/INTERCLEAN North American Las Vegas October Order Form Bill To Company Billing Address City State Zip Ordered By Phone Fax Subtotal Page 1 Subtotal Page 2 Subtotal Page 3 Name on Card Card Number Signature Ship to Company Shipping Address City State Zip Ship to Attention Ship to Exp. Sales tax (Products delivered in IL subject to 9.25% sales tax. Products delivered in Texas- applicable sales tax apply) Shipping & Handling $20.00 (Via ground services) TOTAL Booth Name Booth # On-site Contact Onsite Instructions On-site Contact s Cell# Exhibit Photography/Video Reel Instructions Monitors ON OFF Lights ON OFF With People Without People Staff Shot Must be prepaid with a Check, Visa, Mastercard or American Express. Cancellations received less than one week prior to the first day of exhibitor move-in will be billed at 50%. Photography Orders ship within 7 business days after closing date of show unless otherwise stated. Claims must be made in writing within 7 days of receipt of materials. Oscar & Associates does not work on speculation. 8/13 [email protected] 325 N LaSalle Street, Suite 425, Chicago, IL P: F:
159 ISSA/INTERCLEAN North American Las Vegas October Video Production FAQ s Video Shoot: Actual filming times may be shorter than the time the videographer is scheduled to be at your booth. Scheduled shoot times include setup and breakdown of videographer equipment and may vary depending on the type of shoot and the equipment. Setup and breakdown typically take minutes each for a standard one camera shoot. The amount of footage a videographer records depends on the amount of activity going on within the booth. Standard HD Kit- includes 1 wireless mic, tripod and 1 light kit (on-camera or external - videographer s choice). The light kit is dependent on the shoot needs. We will only supply an on-camera light unless specifically requested otherwise. Please contact us for additional or specific equipment needs. Delivery of Raw Footage: Raw footage is footage captured directly from the camera and is not typically used as is. In most cases the footage will need to be transferred into an editing program to even be viewable. It is intended to be edited by a professional editor before a final usable version is produced. Raw footage file formats will vary depending on camera equipment and editing equipment used. We will charge $ for a Half-Day Shoot and up to $ for a Full-Day Shoot for the conversion of raw footage files to viewable MOV files. Raw footage such as B Roll is usually shipped within 10 business days from the last day of the trade show. For expedited delivery please contact us. Online delivery is by yousendit.com or wetransfer.com. The maximum file size for online delivery is 2 GB. Raw footage can be delivered on USB drives or external hard disk drives as well. We generally will use a USB stick for data less than 8 GB and a hard disk drive for data over 8 GB in size. Editing Services: We provide a variety of editing services for all videos we shoot. Please contact us for custom editing needs. Production Service: We provide a complete suite of video production services for corporate events, product demonstrations, testimonial videos and others, in addition to videos we produce for you at trade shows. Please contact us for details. Project Management: For videos being edited, we require feedback to our editors within 10 business days of the end of the show. All projects will be deemed completed if we do not receive customer feedback by that point. A project restart fee of $ will be accessed to reopen a project for 30 days. We do not store your raw footage for more than 30 days past the completion of your project. We do offer raw footage/video storage for up to 1 year for $ per project. This storage will make it easier to edit a new video or modify an existing video that we have produced. [email protected] 325 N LaSalle Street, Suite 425, Chicago, IL P: F:
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163 Version 4: Page 1 of 3 Advanced Convention Services Internet/Network Order Form Phone: Fax: ORDER ON-LINE: or [email protected] Event Name: Event Start Date: / / Event End Date: / / Booth/Room #: On-Site Contact: Cell #: Company Name: Billing Name: Billing Address: Billing Address: City: State: Zip: Phone #: Address: Cox Business has a full list of products beyond these internet drop services listed below. Please contact us to discuss any additional needs you may have. *Advanced pricing Ordering and payment must be received 21 days prior to the listed event date. On-site orders are subject to a 15% Expedite Fee. DATA Services Quantity Advanced* Standard Total Shared Bandwidth DATA Services (Exhibitors) Business Starter: Up to 1.5 Mbps Single drop with 1 private (NAT) IP address. Up to 3 total IP addresses allowed. Business Select: Up to 5 Mbps Single drop with 1 private (NAT) IP address. Up to 10 total IP addresses allowed. Business Professional: Up to 10 Mbps Single drop with 1 private (NAT) IP address. Up to 20 total IP addresses allowed. Dedicated Bandwidth Services $ $ $ $ $1, $1, Business Starter Plus: 1.5 Mbps Single drop with 3 public IP addresses. No additional IP addresses allowed. Business Select Plus: 5 Mbps Single drop with 3 public IP addresses. Up to 10 total IP addresses allowed. Business Professional Plus: 10 Mbps Single drop with 3 public IP addresses. Up to 20 total IP addresses allowed. $3, $3, $5, $6, $12, $14, Additional Products and Services Quantity Advanced* Standard Total Patch cables Ethernet Cat 5 Cable; up to 100 feet (must be above carpet) $60.00 each $80.00 each Switch rental Up to 24 port (10/100 unmanaged) $ each $ each Additional Public IP address $ each $ each Additional Private (NAT) IP address $ each $ each Labor/Floor work N/A $75.00/hour Internal Use Customer Acceptance of Terms and Conditions. Sub-Total Taxes (Taxes on patch cables and switch rental 4.6%State Tax; 3.5% County Tax.Note: taxes are subject to change from time to time.) Grand Total Customer Print Authorized Name Customer Authorized Signature Date Cox Business Print Authorized Name Cox Business Authorized Signature Date Payment Type: Please select one. Credit card payments appear as Cox Communications on monthly statements. Check Payable to: Cox Business (Checks must be received at least 20 days prior to the first day of the event.) Mail to: ATTN: Advanced Convention Services (LVCC), Cox Business, 1700 Vegas Drive, Las Vegas, NV By signing this Agreement, Customer agrees that Cox Business may store Customer s credit card information and Customer hereby authorizes Cox Business to use Customer s credit card information for future orders which are signed by an authorized representative of Customer. Credit Card: AMEX MC VISA Credit Card #: Ex. Date: Security Code: (3-4 digits) Card Holder Name (print) 163 Card Holder Name (signature)
164 Booth Diagram Information - Internet Please indicate on the grid, the location of your Internet drop(s). Adjacent Booth Adjacent Booth Adjacent Booth Adjacent Booth 164 Version 4: Page 2 of 3
165 TERMS AND CONDITIONS OF SERVICE 1.Service and Installation Cox Communications Las Vegas, Inc. d/b/a Cox Business ( Cox ), shall provide Customer with certain services ( Services ) and equipment ( Equipment ) as described on the first page for the use of Customer and Customer s agents, independent contractors and guests attending or participating in an event hosted by Customer ( Customer s Guest ). Customer understands that Cox is the exclusive provider of all Voice, Data and Video services at the Las Vegas Convention Center and Cashman Center (collectively, the Facility ). Customer shall be responsible for the acts of Customer s Guests in connection with the Services as if such acts were performed by Customer. Except to the extent caused by Cox, a Cox agent or subcontractor, Customer shall be responsible for damage to any Equipment provided hereunder. Neither Customer nor any Customer Guest may use the Services in any manner that interferes with or impairs any Cox network, whether wired or wireless, Equipment or facilities. The Equipment may be used only for the purpose of receiving the Services. For Cox Internet services, bandwidth speed options may vary. Customer acknowledges and agrees that Customer and Customer s Guests may not always receive or obtain optimal bandwidth speeds and Cox network management needs may require Cox to modify upstream and downstream speeds. 2. Service Date and Term This Agreement shall be effective upon execution by the parties. Services shall be provided beginning on the Event Start Date and ending on the Event End Date, as described on the first page of this Agreement. Cox shall use reasonable efforts to make the Services available by the Event Start Date; provided, however, that Cox shall not be liable for any damages whatsoever resulting from delays in meeting any service dates due to delays beyond its reasonable control. 3. Customer Responsibilities Customer shall ensure that Customer and Customer s Guests use the Services in compliance with all applicable laws and ordinances, as well as applicable leases and other contractual agreements between Customer and third parties. If Customer is purchasing access codes enabling Customer or Customer s Guests to access the Internet, such individuals will be required to agree to the terms of a Cox end user license agreement before accessing the Internet. If Customer is purchasing bandwidth and itself controlling access to the Internet, Customer agrees to require all invididuals accessing the Internet to agree to the terms of an end user license agreement reasonably acceptable to Cox. Customer is responsible for ensuring that all Customer and Customer Guest equipment is compatible for the Services selected and with the Cox network. 4. Equipment Unless otherwise provided herein, Customer agrees that Cox shall retain all rights, title and interest to facilities and Equipment installed by Cox hereunder and that Customer shall not create or permit to be created any liens or encumbrances on such Equipment. Cox shall install Equipment necessary to furnish the Services to Customer. Customer shall not modify or relocate Equipment installed by Cox without the prior written consent of Cox. Customer shall not permit tampering, altering or repair of the Equipment by any person other than Cox s authorized personnel. For Cox-owned Equipment, Customer shall, at the expiration or termination of this Agreement, return the Equipment in good condition, ordinary wear and tear resulting from proper use excepted. In the event the Equipment is not returned to Cox in good condition, Customer shall be responsible for the value of such Equipment as provided on the first page of this Agreement, or if no such value is provided, for the replacement cost of such Equipment. Cox shall repair any Equipment owned by Cox at no charge to Customer provided that damage is not due to the negligence or intentional misconduct of Customer. If additional equipment not listed on the first page of this Agreement, including but not limited to, televisions, monitors, computers, circuits, software or other devices, are required by Customer to use the Services, Customer shall be responsible for such equipment. 5. Resale of Service Neither Customer not any Customer may resell any portion of the Services to any other party. 6. Default If Customer or any Customer fails to comply with any material provision of this Agreement, including, but not limited to failure to make payment as specified, then Cox, at its sole option, may elect to pursue one or more of the following courses of action upon proper notice to Customer as required byapplicable law: (i) terminate service whereupon all sums then due and payable shall become immediately due and payable, (ii) suspend all or any part of Services, and/or (iii) pursue any other remedies, including reasonable attorneys fees, as may be provided at law or in equity, including the applicable termination liabilities. 7. Termination Cox reserves the right to require Customer to pay an early termination fee equal to Cox s costs if Customer cancels an order after the order is placed, but before the installation date. No refunds will be provided to orders which are cancelled after they have been installed. Wireless devices not authorized by Cox are prohibited. Use of any device that interferes with Cox s network is prohibited. If there is signal interference, Cox may terminate this Agreement if Cox cannot resolve the interference by using commercially reasonable efforts. If Cox loses its right to sell Services at the Facility, Cox may assign this Agreement to a third party or terminate this Agreement by providing written notice to Customer and by refunding all prepaid amounts to Customer. 8 LIMITATION OF LIABILITY. COX SHALL NOT BE LIABLE FOR DAMAGES FOR FAILURE TO FURNISH OR INTERRUPTION OF ANY SERVICES, NOR SHALL COX BE RESPONSIBLE FOR FAILURE OR ERRORS IN SIGNAL TRANSMISSION, LOST DATA, FILES OR SOFTWARE DAMAGE REGARDLESS OF THE CAUSE. COX SHALL NOT BE LIABLE FOR DAMAGE TO PROPERTY OR FOR INJURY TO ANY PERSON ARISING FROM THE INSTALLATION OR REMOVAL OF EQUIPMENT UNLESS CAUSED BY THE NEGLIGENCE OF COX. UNDER NO CIRCUMSTANCES WILL COX BE LIABLE FOR ANY INDIRECT, INCIDENTIAL, PUNITIVE, SPECIAL OR CONSEQUENTIAL DAMAGES INCLUDING LOST PROFITS ARISING FROM THIS AGREEMENT. COX S MAXIMUM LIABILITY TO CUSTOMER ARISING UNDER THIS AGREEMENT SHALL BE THE LESSER OF $5, OR THE AMOUNT ACTUALLY PAID BY CUSTOMER FOR SERVICES HEREUNDER. 9. Assignment Customer may not assign, in whole or in part, this Agreement without the prior written consent of Cox, which consent may be withheld in Cox s discretion. Cox may assign this Agreement and Service may be provided by one or more legally authorized Cox affiliates. 10.WARRANTIES EXCEPT AS PROVIDED HEREIN, THERE ARE NO AGREEMENTS, WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, RELATING TO THE SERVICES. SERVICES PROVIDED ARE A BEST EFFORTS SERVICE AND COX DOES NOT WARRANT THAT THE SERVICES, EQUIPMENT OR SOFTWARE SHALL BE ERROR-FREE OR WITHOUT INTERRUPTION. COX MAKES NO WARRANTY AS TO TRANSMISSION OR UPSTREAM OR DOWNSTREAM SPEEDS OF THE NETWORK. 11. INDEMNITY Customer shall indemnify and hold Cox and its respective affiliates, subcontractors, employees and agents harmless (including payment of reasonable attorney s fees) from and against any claims, actions or demands relating to or arising out of Customer s or a Customer s use of the Service including without limitation (i) any content or software displayed, distributed or otherwise disseminated by Customer, its employees, or Customers or (ii) any malicious act or act in violation of any laws committed by Customer, its employees or Customers. 12. Viruses, Content, Customer Information Software or content obtained from the use of Service may contain viruses or other harmful features and Customer is solely responsible for protecting Customer and Customer s guests networks, equipment and software through the use of firewalls, anti-virus, and other security devices. Through the use of the Service, Customer may obtain or discover content that is offensive or illegal and Customer assumes the risk and is solely responsible for its access to such content. Cox may disclose Customer information to law enforcement or to any Cox affiliate. Cox may delete any Internet traffic or that contains a virus. If Customer operates a wireless local access network in connection with the Services, Customer is solely responsible for the security of its network. 13 Public Performance If Customer engages in a public performance of any copyrighted material through use of the Services provided under this Agreement, the Customer, and not Cox, shall be responsible for obtaining any public performing licenses. Any Video Service that Cox provides under this Agreement does not include a public performance license. 14. Regulatory Authority-Force Majeure This Agreement and the obligations of the parties shall be subject to modification to comply with all applicable laws, regulations, court rulings, and administrative orders, as amended. In no event shall either party have any claim against the other for failure of performance if such failure is caused by acts of God, natural disasters including fire, flood, or winds, civil or military action, including riots, civil insurrections or acts of terrorists or the taking of property by condemnation. 15. Miscellaneous This Agreement constitutes the entire agreement between Cox and Customer for the Services and equipment provided herein. The invalidity or unenforceability of any term or condition of this Agreement shall not affect the validity or enforceability of any other provision. Except as provided herein, this Agreement may be modified, waived or amended only by a written amendment signed by both parties. The rights and obligations of the parties under this Agreement shall be governed by the laws of the State of Nevada. The failure by either party to exercise one or more rights provided in this Agreement shall not be deemed a waiver of the right to exercise such right in the future. Notices required by this Agreement shall be in writing and shall be delivered either by personal delivery or by mail. If delivered by mail, notices shall be sent by any express mail service; or by certified or registered mail, return receipt requested; with all postage and charges prepaid. All notices and other written communications under this Agreement shall be addressed to the parties at the addresses on the first page of this Agreement, or as specified by subsequent written notice delivered by the party whose address has changed. Any provision that should by its nature survive the termination or expiration of this Agreement shall survive such termination or expiration. Cox network management needs may require Cox to modify upstream and downstream speeds. Use of the data, Internet, web conferencing/web hosting Services is subject to the AUP at Certain Services are regulated by the FCC and the Nevada Public Utility Commission and subject to the Nevada Service Guide at com/business/voice/regulatory.cox. The General Terms posted at the AUP and the Nevada Service Guide are incorporated herein by reference. Cox, in its sole discretion, may modify, supplement or delete any portion of the General Terms, the AUP or the Nevada Service Guide from time to time, without additional notice to Customer, and any such changes will be effective upon Cox publishing such changes on the applicable website listed above. BY EXECUTING THIS AGREEMENT AND/OR USING OR PAYING FOR THE SERVICES, CUSTOMER ACKNOWLEDGES THAT IT HAS READ, UNDERSTOOD, AND AGREED TO BE BOUND BY THE GENERAL TERMS, the AUP and the Nevada Service Guide. If applicable to the Service, Customer shall pay sales, use, gross receipts, and excise taxes, access fees and all other fees, universal service fund assessments, 911 fees, franchise fees, bypass or other local, state and Federal taxes or charges, and deposits, imposed on the use of the 165 Services. All orders are subject to approval of Cox. Version 4: Page 3 of 3
166 Version 4: Page 1 of 3 Advanced Convention Services Voice and Video Order Form Phone: Fax: ORDER ON-LINE: or [email protected] Event Name: Event Start Date: / / Event End Date: / / Booth/Room #: On-Site Contact: Cell #: Company Name: Billing Name: Billing Address: Billing Address: City: State: Zip: Phone #: Address: Cox Business has a full list of products beyond these drop services listed below. Please contact us to discuss any additional needs you may have. *Advanced pricing Ordering and payment must be received 21 days prior to the listed event date. On-site orders are subject to a 15% Expedite Fee. VOICE Services Quantity Advanced* Standard Total Phone System Services (Dial 9 for outside call) Single Line (No phone set) $ $ Single Line with phone set (Long Distance rates will apply) $ $ Multi-Line: One line with one roll-over line and handset $ $ Phone System Services (Direct Dial) Single Line no features $ $ Single Line with Feature Package, Voic , and Unlimited Domestic LD $ $ Single Line with Polycom Speakerphone $ $ Two Lines (w features/voic /unl LD) and 1 fax line $ $ Demarc Extension Services Dry Pair Demarc Extension (non-dsl) $ $ ISDN BRI circuit extension from Demarc to Booth $ $ VIDEO Services Quantity Advanced* Standard Total Analog Service (Channels 3-64, 95; excluding 4, 40 & 48) Entire Show (First outlet only, up to 5 days) $ $ Additional Analog Outlets (2 or more) $ each $ each Digital or HDTV Service (All channels, excluding Premium and International) 1-2 Days (First outlet only) $ $ Entire Show (First outlet only, up to 5 days) $ $ Additional Digital/HD outlets (2 or more) $ each $ each Additional Services Quantity Advanced* Standard Total Labor/Floor work N/A $75.00/hour Internal Use Taxes and fees are additional and subject to change from time to time. Customer agrees to pay Cox Business for any additional taxes and fees that are not listed on this page upon receipt of an invoice from Cox Business. Sub-Total Estimated Taxes and Fees Grand Total Customer Acceptance of Terms and Conditions. Customer Print Authorized Name Customer Authorized Signature Date Cox Business Print Authorized Name Cox Business Authorized Signature Date Payment Type: Please select one. Credit card payments appear as Cox Communications on monthly statements. Check Payable to: Cox Business (Checks must be received at least 20 days prior to the first day of the event.) Mail to: ATTN: Advanced Convention Services (LVCC), Cox Business, 1700 Vegas Drive, Las Vegas, NV By signing this Agreement, Customer agrees that Cox Business may store Customer s credit card information and Customer hereby authorizes Cox Business to use Customer s credit card information for future orders which are signed by an authorized representative of Customer. Credit Card: AMEX MC VISA Credit Card #: Ex. Date: Security Code: (3-4 digits) Card Holder Name (print) 166 Card Holder Name (signature)
167 Booth Diagram Information - Voice and Video Please indicate on the grid, the location of your Voice and Video drop(s). Adjacent Booth Adjacent Booth Adjacent Booth Adjacent Booth 167 Version 4: Page 2 of 3
168 TERMS AND CONDITIONS OF SERVICE 1.Service and Installation Cox Communications Las Vegas, Inc. d/b/a Cox Business ( Cox ), shall provide Customer with certain services ( Services ) and equipment ( Equipment ) as described on the first page for the use of Customer and Customer s agents, independent contractors and guests attending or participating in an event hosted by Customer ( Customer s Guest ). Customer understands that Cox is the exclusive provider of all Voice, Data and Video services at the Las Vegas Convention Center and Cashman Center (collectively, the Facility ). Customer shall be responsible for the acts of Customer s Guests in connection with the Services as if such acts were performed by Customer. Except to the extent caused by Cox, a Cox agent or subcontractor, Customer shall be responsible for damage to any Equipment provided hereunder. Neither Customer nor any Customer Guest may use the Services in any manner that interferes with or impairs any Cox network, whether wired or wireless, Equipment or facilities. The Equipment may be used only for the purpose of receiving the Services. For Cox Internet services, bandwidth speed options may vary. Customer acknowledges and agrees that Customer and Customer s Guests may not always receive or obtain optimal bandwidth speeds and Cox network management needs may require Cox to modify upstream and downstream speeds. 2. Service Date and Term This Agreement shall be effective upon execution by the parties. Services shall be provided beginning on the Event Start Date and ending on the Event End Date, as described on the first page of this Agreement. Cox shall use reasonable efforts to make the Services available by the Event Start Date; provided, however, that Cox shall not be liable for any damages whatsoever resulting from delays in meeting any service dates due to delays beyond its reasonable control. 3. Customer Responsibilities Customer shall ensure that Customer and Customer s Guests use the Services in compliance with all applicable laws and ordinances, as well as applicable leases and other contractual agreements between Customer and third parties. If Customer is purchasing access codes enabling Customer or Customer s Guests to access the Internet, such individuals will be required to agree to the terms of a Cox end user license agreement before accessing the Internet. If Customer is purchasing bandwidth and itself controlling access to the Internet, Customer agrees to require all invididuals accessing the Internet to agree to the terms of an end user license agreement reasonably acceptable to Cox. Customer is responsible for ensuring that all Customer and Customer Guest equipment is compatible for the Services selected and with the Cox network. 4. Equipment Unless otherwise provided herein, Customer agrees that Cox shall retain all rights, title and interest to facilities and Equipment installed by Cox hereunder and that Customer shall not create or permit to be created any liens or encumbrances on such Equipment. Cox shall install Equipment necessary to furnish the Services to Customer. Customer shall not modify or relocate Equipment installed by Cox without the prior written consent of Cox. Customer shall not permit tampering, altering or repair of the Equipment by any person other than Cox s authorized personnel. For Cox-owned Equipment, Customer shall, at the expiration or termination of this Agreement, return the Equipment in good condition, ordinary wear and tear resulting from proper use excepted. In the event the Equipment is not returned to Cox in good condition, Customer shall be responsible for the value of such Equipment as provided on the first page of this Agreement, or if no such value is provided, for the replacement cost of such Equipment. Cox shall repair any Equipment owned by Cox at no charge to Customer provided that damage is not due to the negligence or intentional misconduct of Customer. If additional equipment not listed on the first page of this Agreement, including but not limited to, televisions, monitors, computers, circuits, software or other devices, are required by Customer to use the Services, Customer shall be responsible for such equipment. 5. Resale of Service Neither Customer not any Customer may resell any portion of the Services to any other party. 6. Default If Customer or any Customer fails to comply with any material provision of this Agreement, including, but not limited to failure to make payment as specified, then Cox, at its sole option, may elect to pursue one or more of the following courses of action upon proper notice to Customer as required byapplicable law: (i) terminate service whereupon all sums then due and payable shall become immediately due and payable, (ii) suspend all or any part of Services, and/or (iii) pursue any other remedies, including reasonable attorneys fees, as may be provided at law or in equity, including the applicable termination liabilities. 7. Termination Cox reserves the right to require Customer to pay an early termination fee equal to Cox s costs if Customer cancels an order after the order is placed, but before the installation date. No refunds will be provided to orders which are cancelled after they have been installed. Wireless devices not authorized by Cox are prohibited. Use of any device that interferes with Cox s network is prohibited. If there is signal interference, Cox may terminate this Agreement if Cox cannot resolve the interference by using commercially reasonable efforts. If Cox loses its right to sell Services at the Facility, Cox may assign this Agreement to a third party or terminate this Agreement by providing written notice to Customer and by refunding all prepaid amounts to Customer. 8 LIMITATION OF LIABILITY. COX SHALL NOT BE LIABLE FOR DAMAGES FOR FAILURE TO FURNISH OR INTERRUPTION OF ANY SERVICES, NOR SHALL COX BE RESPONSIBLE FOR FAILURE OR ERRORS IN SIGNAL TRANSMISSION, LOST DATA, FILES OR SOFTWARE DAMAGE REGARDLESS OF THE CAUSE. COX SHALL NOT BE LIABLE FOR DAMAGE TO PROPERTY OR FOR INJURY TO ANY PERSON ARISING FROM THE INSTALLATION OR REMOVAL OF EQUIPMENT UNLESS CAUSED BY THE NEGLIGENCE OF COX. UNDER NO CIRCUMSTANCES WILL COX BE LIABLE FOR ANY INDIRECT, INCIDENTIAL, PUNITIVE, SPECIAL OR CONSEQUENTIAL DAMAGES INCLUDING LOST PROFITS ARISING FROM THIS AGREEMENT. COX S MAXIMUM LIABILITY TO CUSTOMER ARISING UNDER THIS AGREEMENT SHALL BE THE LESSER OF $5, OR THE AMOUNT ACTUALLY PAID BY CUSTOMER FOR SERVICES HEREUNDER. 9. Assignment Customer may not assign, in whole or in part, this Agreement without the prior written consent of Cox, which consent may be withheld in Cox s discretion. Cox may assign this Agreement and Service may be provided by one or more legally authorized Cox affiliates. 10.WARRANTIES EXCEPT AS PROVIDED HEREIN, THERE ARE NO AGREEMENTS, WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, RELATING TO THE SERVICES. SERVICES PROVIDED ARE A BEST EFFORTS SERVICE AND COX DOES NOT WARRANT THAT THE SERVICES, EQUIPMENT OR SOFTWARE SHALL BE ERROR-FREE OR WITHOUT INTERRUPTION. COX MAKES NO WARRANTY AS TO TRANSMISSION OR UPSTREAM OR DOWNSTREAM SPEEDS OF THE NETWORK. 11. INDEMNITY Customer shall indemnify and hold Cox and its respective affiliates, subcontractors, employees and agents harmless (including payment of reasonable attorney s fees) from and against any claims, actions or demands relating to or arising out of Customer s or a Customer s use of the Service including without limitation (i) any content or software displayed, distributed or otherwise disseminated by Customer, its employees, or Customers or (ii) any malicious act or act in violation of any laws committed by Customer, its employees or Customers. 12. Viruses, Content, Customer Information Software or content obtained from the use of Service may contain viruses or other harmful features and Customer is solely responsible for protecting Customer and Customer s guests networks, equipment and software through the use of firewalls, anti-virus, and other security devices. Through the use of the Service, Customer may obtain or discover content that is offensive or illegal and Customer assumes the risk and is solely responsible for its access to such content. Cox may disclose Customer information to law enforcement or to any Cox affiliate. Cox may delete any Internet traffic or that contains a virus. If Customer operates a wireless local access network in connection with the Services, Customer is solely responsible for the security of its network. 13 Public Performance If Customer engages in a public performance of any copyrighted material through use of the Services provided under this Agreement, the Customer, and not Cox, shall be responsible for obtaining any public performing licenses. Any Video Service that Cox provides under this Agreement does not include a public performance license. 14. Regulatory Authority-Force Majeure This Agreement and the obligations of the parties shall be subject to modification to comply with all applicable laws, regulations, court rulings, and administrative orders, as amended. In no event shall either party have any claim against the other for failure of performance if such failure is caused by acts of God, natural disasters including fire, flood, or winds, civil or military action, including riots, civil insurrections or acts of terrorists or the taking of property by condemnation. 15. Miscellaneous This Agreement constitutes the entire agreement between Cox and Customer for the Services and equipment provided herein. The invalidity or unenforceability of any term or condition of this Agreement shall not affect the validity or enforceability of any other provision. Except as provided herein, this Agreement may be modified, waived or amended only by a written amendment signed by both parties. The rights and obligations of the parties under this Agreement shall be governed by the laws of the State of Nevada. The failure by either party to exercise one or more rights provided in this Agreement shall not be deemed a waiver of the right to exercise such right in the future. Notices required by this Agreement shall be in writing and shall be delivered either by personal delivery or by mail. If delivered by mail, notices shall be sent by any express mail service; or by certified or registered mail, return receipt requested; with all postage and charges prepaid. All notices and other written communications under this Agreement shall be addressed to the parties at the addresses on the first page of this Agreement, or as specified by subsequent written notice delivered by the party whose address has changed. Any provision that should by its nature survive the termination or expiration of this Agreement shall survive such termination or expiration. Cox network management needs may require Cox to modify upstream and downstream speeds. Use of the data, Internet, web conferencing/web hosting Services is subject to the AUP at Certain Services are regulated by the FCC and the Nevada Public Utility Commission and subject to the Nevada Service Guide at com/business/voice/regulatory.cox. The General Terms posted at the AUP and the Nevada Service Guide are incorporated herein by reference. Cox, in its sole discretion, may modify, supplement or delete any portion of the General Terms, the AUP or the Nevada Service Guide from time to time, without additional notice to Customer, and any such changes will be effective upon Cox publishing such changes on the applicable website listed above. BY EXECUTING THIS AGREEMENT AND/OR USING OR PAYING FOR THE SERVICES, CUSTOMER ACKNOWLEDGES THAT IT HAS READ, UNDERSTOOD, AND AGREED TO BE BOUND BY THE GENERAL TERMS, the AUP and the Nevada Service Guide. If applicable to the Service, Customer shall pay sales, use, gross receipts, and excise taxes, access fees and all other fees, universal service fund assessments, 911 fees, franchise fees, bypass or other local, state and Federal taxes or charges, and deposits, imposed on the use of the 168 Services. All orders are subject to approval of Cox. Version 4: Page 3 of 3
169 ISSA/INTERCLEAN 2015 is right around the corner! How will you remember who stopped by your booth? How will you know how to contact them after the show? How will you know what they wanted? TrafficMax Pre-Show, TrafficMax attendee promotional services can be used to drive traffic to your booth. This system can be used to target buyers, so you can then send a customized marketing message to your target audience. Scanners Use our most advanced badge scanner yet, CompuLEAD Smart. This badge scanner comes as a downloadable app for your own smartphone/tablet or as a compact smartphone rental. Both give you the ability to quickly capture, qualify and view leads in real-time on and off the show floor, plus so much more! Download the app on your smartphone/tablet and capture leads at networking events, hotel lobbies, the show floor or anywhere else you go. Have your entire team download the app and capture leads collaboratively with seamless integration of all your apps. Don t waste time asking leads for all of their contact info, just scan a badge or enter their address and get all their information instantly downloaded to your device. With custom qualifiers, survey questions and voice to text note taking our scanners help keep your leads organized for easier follow up. myleads CompuSystems Lead Management Each lead you scan is qualified with follow up action codes and is automatically added to myleads, our premier post-show follow up service. Enjoy the following features, plus much more, all for FREE by ordering one of our badge scanners. Download your lead list to eliminate hand-keying leads into your database Send follow-up s to your lead list Generate reports to measure ROI LEAD RETRIEVAL OFFICIAL P R O V I D R E ORDER ONLINE For assistance (inside the U.S.) call toll-free: LEAD (5323) 169 For assistance (outside the U.S.) call:
170 CompuLEAD Products App supports this year s operating system as well as the previous year s releases for all iphone, ipad and Android devices. CompuLEAD Smart Download this robust lead retrieval app on your team s own iphone, ipad or Android devices to capture, qualify, survey, edit and view your leads all in real-time. You can record leads on the shuttle bus, at the hotel, at a networking event and of course of the show floor or anywhere else your phone goes. Scan the barcode on the attendee s badge, enter the number found on the badge or enter their address to capture their contact information Complete with 10 standard qualifiers and 4 standard survey questions or create your own custom qualifiers or survey questions Edit lead contact information and add notes Instant online access to sales leads (data plan or Wi-Fi required) Send electronic literature immediately to your leads right from within the app (addl. charges may apply) myleads Follow Up Services Included FREE with all CompuLEAD rentals CompuLEAD Mobile Plus This compact smartphone comes pre-loaded with the CompuLEAD Smart app so you can capture, qualify, survey, edit and view your leads all in real-time without using your own phone/tablet. Capture leads at the hotel, at a networking event and on the show floor, just make sure you return the device after the show! Instant online access to sales leads (powered by Sprint 4G LTE) Complete with 10 standard qualifiers and 4 standard survey questions Create custom lead qualifiers or survey questions Optional wireless printer (addl. charges will apply) CompuSystems offers premier post show follow up services for exhibitors and attendees. Within 24 hours of the show closing, both exhibitors and attendees will receive a personal myleads inviting them to view their contacts and take advantage of a powerful suite of post show follow up services. Exhibitors can: Download their lead file (if electronic lead file has been purchased) View and print their leads Send broadcast s to their list of leads Print mailing labels from their list of leads Run pre-designed reports to help measure ROI Attendees can: View and download company information for exhibitors they visited Send follow-up s to exhibitor contacts terms & conditions By completing the Lead Retrieval Order Form, you agree to be held liable for the return of the CompuLEAD unit and its accessories. If the unit is not returned within 1 hour after the show floor closes, a $100 late fee will be charged per day to the credit card on file until the unit is returned. If the unit is not returned or returned damaged, a $1500 replacement fee will be charged. If the Wireless Printer is not returned a $750 replacement fee will be charged. If the power cord for the Wireless Printer or Mobile Plus (Android Smartphone) is not returned a $100 replacement fee will be charged. If the unit or accessories are subsequently returned to CompuSystems, 170 the fees may be reduced by CompuSystems. You, not CompuSystems or Show Management, are responsible for the proper use and safekeeping of the equipment.
171 CompuLEAD Lead Retrieval Order Form LEAD RETRIEVAL OFFICIAL P R O V I D E R ISSA/INTERCLEAN 2015 October 21-23, 2015 Las Vegas Convention Center Las Vegas, NV ORDER ONLINE: EARLY BIRD DEADLINE: 09/07/15 ADVANCE DEADLINE: 09/21/15 Individual Items EARLY BIRD ADVANCE STANDARD QTY TOTAL CompuLEAD Smart App - Unlimited Activation Codes (178A) - NEW $775 $825 $875 $ CompuLEAD Smart App - 3 Activation Codes (173A) $375 $425 $475 $ CompuLEAD Mobile Plus (174A) - NEW $375 $425 $475 $ Wireless Printer (187A) +$105 +$120 +$140 $ Delivery, Setup and In-Booth Training (08) +$105 +$120 +$140 $ best value! complete packages Select a package for everything you need to capture, qualify and follow up with your leads. CompuLEAD Smart App Package - Unlimited (116) - NEW EARLY BIRD ADVANCE STANDARD QTY TOTAL Activate the app on an unlimited number of devices. Includes instant online lead access and custom qualifiers/survey questions. Also includes 15 pieces of literature (15 PDFs, up to 5 MB) and links to 5 videos, which can be distributed to your leads right from within the app via . $880 $925 $975 $ Data-plan or Wi-Fi plan required. CompuLEAD Smart App Package - 3 Activation Codes (115) Activate the app on up to three devices. Includes instant online lead access and custom qualifiers/survey questions. Also includes 15 pieces of literature (15 PDFs, up to 5 MB each) and links to 5 videos, which can be distributed to your leads right from within the app via . $500 $545 $595 $ CompuLEAD Mobile Plus Qualifier (114) - NEW Includes electronic leads, custom qualifiers, instant online lead access, wireless printer and delivery, setup and in-booth training. Requires nightly charging. $555 $630 $715 $ Using your own scanning equipment? Please note that the barcode is encrypted. Call for information and pricing on obtaining full lead information post-show. Please note that this is the last year that the CompuLEAD Desktop unit will be available. CompuLEAD Desktop is $375 (Early Bird Rate) and requires a 110v AC Circuit. If you would like to order a desktop unit, please contact the Exhibitor Services Department at payment Contact Name/Title Company Name Booth # (Required) Address TOTAL $ All applicable taxes will apply. City State Zip Code Country Phone Onsite Cell Fax Visa MC Amex Credit card deposit required for all rentals. Card Number Alternate (to receive leads post-show) By signing this order form, I declare that I have fully read, understand and agree to abide by the Terms and Conditions listed on the product description page. Expiration Date ALL ORDERS SUBJECT TO A $100 CANCELLATION FEE NO REFUNDS AFTER 09/21/15 No refunds on CompuLEAD Smart ORDER ONLINE FAX ORDERS TO: MAIL ORDERS TO: CompuSystems, Inc Warrenville Road, Suite 400 Downers Grove, IL 60515, USA FOR ASSISTANCE CALL: (INSIDE U.S.) toll free LEAD (OUTSIDE U.S.) Cardholder Name Cardholder Signature 171
172 Custom Lead Qualifier Template All the CompuLEAD lead retrieval units come equipped with ten standard lead qualifiers. For an additional charge, you can choose to create and supply CompuSystems with qualifiers specific to your company using the template below. Simply select the Custom Lead Qualifiers option on the lead retrieval order form, and fax this template to CompuSystems along with your order. Your lead retrieval product(s) will then be programmed with the qualifiers you specified. You may create up to 99 Custom Lead Qualifiers, up to 21 characters long (including blank spaces). In addition to letters and numbers, the following characters may be used: dashes, greater than and less than symbols, and plus and minus signs The following qualifiers come standard with every unit rented: Standard Lead Qualifiers 01 A-Lead 06 Info 02 B-Lead 07 Mail Info 03 C-Lead 08 Have Rep Call 04 Influencer 09 Gave Literature 05 Decision Maker 10 Gave Demo Use this template to create your own custom codes, which will replace the standard qualifiers listed above. Please keep a copy for your records All qualifiers will be programmed into your lead retrieval unit prior to show start. You must customize your qualifiers PRIOR to activation If you need additional space beyond what this template allows, you may attach a separate sheet of paper to this form continuing the number sequence. Fax with your order form to: Show Name Company Name Booth Number
173 TrafficMax Trade Show Promotional Services I S T L R E N T A L OFFICIAL P R O V I D R E ISSA/INTERCLEAN 2015 October 21-23, 2015 Las Vegas Convention Center Las Vegas, NV Maximize traffic to your booth with TrafficMax trade show promotional services. This user-friendly, online attendee list rental and marketing system will help you reach qualified buyers for your products and services. It s never been easier or more cost effective to market your presence at the show, and also help ensure a return on your exhibiting investment. Increase booth traffic Send professional-looking marketing messages Increase company exposure Find more customers like your best customers Tailor your promotions to a specific audience Save time and money attendee list rental Target buyers by industry segment, demographic profile or geographic area. Lists counts can be modified to meet your budget requirements. Qualified registrant list direct from show organizer Promote your booth when and how you want Pricing and list counts calculated prior to finalizing your order no hidden fees List Rental Cost per record: $ 0.30 Minimum order: $ label printing View and print Avery 5160 mailing labels in PDF format for the list you select. Save time select a list and generate labels simultaneously Labels are formatted for you Create professional looking mailers List Rental (see note) Cost per record: $ 0.30 Minimum order: $ Setup Fee: $ broadcast Drive traffic to your booth by sending an electronic message to your targeted audience. This flexible system supports HTML and plain text messages. Cost efficient marketing effort Send professional-looking s, with opt-outs managed for you View real-time HTML tracking reports List Rental (see note) Cost per record: $ 0.30 Minimum order: $ Setup Fee: $ Addl. Cost per record: $ 0.10 note information The Broadcast service requires attendee list rental. List rental charges will apply. You will NOT receive a copy of the list when you take advantage of this service; the service applies as a one-time use. This also applies for Label Printing; an additional copy of the list will NOT be provided in another format. ONLY THE FEATURES LISTED ARE AVAILABLE FOR THIS SHOW. For additional information, visit: Questions? Contact a TrafficMax Specialist at The easy and cost effective way to market and drive traffic to your booth! 173
174 International Freight Forwarding & Customs You Travel the world with your Business. We make sure your Exhibit does too. October 20-23, 2015 Las Vegas Convention Center Las Vegas, NV ROGERS WORLDWIDE can provide customs brokerage and international freight forwarding services for ISSA Interclean We will supervise the entire shipping process, to include pick up of cargo at its origin, U.S. Customs clearance and re-export formalities after the show. Quick Links: Get a Quote Find Shipping Instructions Download a Commercial Invoice/Packing List Form Read FAQ About Shipping to Tradeshows in the U.S. CONTACT US Rogers Worldwide Offices & Partners list Rogers Worldwide has offices and service partners throughout the world available to assist you. Click the above link to find contact information for your country. Rogers Worldwide USA Main Office Tel: Fax: [email protected] CARGO ARRIVAL DEADLINES Advance Ocean Freight is to arrive by: September 29, 2015 at the Los Angeles CFS Advance Air freight is to arrive by: October 6, 2015 at the McCarran Int l Airport (LAS) Deadline for Ocean Freight arrival at show site is October 6, 2015 Deadline for Air freight arrival at Show Site is October 13,
175 Your shipment should be consigned to: Las Vegas Convention Center 3150 Paradise Rd Las Vegas, NV Show Name: ISSA Interclean 2015 Exhibitor name: Booth#: Notify on arrival: Rogers Worldwide - Tel (702) Fax (702) DOCUMENTATION For all shipments, we require three (3) copies of a Commercial Invoice/Packing List in ENGLISH. Special requirements Specify the Harmonized tariff code for each item listed on your invoice. A complete list of these codes can be found at on the U.S. International Trade Commission website. All solid wood packing material MUST comply with current U.S. Department of Agriculture/APHIS rules to enter the USA. Please review these requirements at WPM not in compliance will be returned to origin and fines may be assessed to the exhibitor. Devices that emit radio frequency and/or radiation emissions (such as televisions, personal computers, laser printers, monitors, CD & DVD players) require clearance through the Federal Communications Commission (FCC) and/or the U.S. Food & Drug Administration (FDA). For further information & to download the required forms, see the following websites: FDA.gov and FCC.gov. CASE MARKING Each case/crate must be clearly marked as follows: Exhibitor Name: c/o ISSA Interclean 2015 Hall, Stand # Las Vegas, NV USA Case # of (example: 1 of 10, 2 of 10, etc.) Made in (country of origin) TERMS & CONDITIONS Rogers Worldwide offers our services subject to our terms, conditions and limits of liability as indicated in our shipping instructions and written statement of terms and conditions which are available upon request. We hope your participation in this event is a great success and we look forward to being of service to you. 175
176 October 20-23,2015 Las Vegas Convention Center Las Vegas, NV FAQ - Shipping to U.S. Tradeshows Q: Should I ship to the U.S. via air freight or ocean freight? A: Shipping via ocean freight is generally less expensive than shipping via airfreight. However, the transit time is much longer. Shipments from most foreign points of origin outside North America require days of transit time via ocean freight. Foreign shipments to the U.S. via air freight require 1-7 days of transit time. Some shipments, such as large machinery, can only be sent via ocean freight. Q: How long does it take to clear U.S. Customs and Border Protection? A: Currently it takes from 1-3 business days to clear air freight shipments and 3-5 days to clear ocean freight shipments through U.S. Customs and Border Protection. If the shipments are chosen for intensive exam, the goods must be transported to an examination station and an additional 5-10 days will be added to the clearance time. Q: What is a Trade Fair Entry? A: Applies to tradeshows certified under the Trade Fair Act of A trade fair entry allows shipments to be entered into the U.S. on a temporary basis without penalty if the goods are not re-exported. In lieu of duty, Rogers Worldwide will post a bond on the exhibitor s behalf. Goods may only remain in the U.S. as temporary imports for ninety days from the commencement date of the show. However, this is often ample time for the exhibitors and their buyers to work out payment and delivery arrangements. In the absence of the duty exempt status, exhibitors have only three other options. They may import goods on a temporary basis (without the use of a trade fair entry), however, the ability to change this entry to a permanent entry is at the discretion of local Customs authorities and is often accompanied by a penalty in addition to the duty. Some Customs ports do not allow this change in status under any circumstances. Another option for the exhibitors is permanent entry and the payment of duties immediately upon importation. The duty is not refundable even if the goods are re-exported. A third option would be use of an ATA Carnet, which requires mandatory re-exportation to the country of origin. Some items are excluded from use of the trade fair entry such as explosives, fireworks and other materials, which might be dangerous, injurious or unhealthy. Exhibitors with low value items may find it less expensive to pay duties and file a consumption entry instead of a trade fair entry. The trade fair entry may also be inappropriate for other items such as livestock, foodstuffs, plants or beverages. Q: What happens if I miss the deadline for arrival in the U.S.? A: Adhering to the posted deadlines for arrival (as given in the shipping instructions) is extremely important. Deadlines often take into consideration congestion in the ports and other situations that are being temporarily experienced. Goods arriving after the deadline date may incur additional costs for overtime clearances, special delivery or shipment directly to show site and run the risk of not arriving to the exhibition on time. 176
177 Q: What documents are required to clear shipments through U.S. Customs and Border Protection? A: Include five (5) copies of a proforma invoice/packing list in ENGLISH. The invoices must show the name and address of the shipper, the name of the show, the name of the exhibitor, the correct booth or stand number, identifying marks, quantity and description for each item, harmonized tariff number of each item, weights/dimensions of each package, the country of origin and the F.O.B. value of each item in U.S. dollars. Q: How should goods be packed for international transport? A: Pack giveaway items in cardboard boxes sturdy enough to withstand a high degree of handling. If boxes are exposed to weather, pack contents using waterproof lining. Items that are imported for temporary import and likely to be re-exported, should be crated using a waterproof lining and attached to a skid or pallet for easy lifting. Use wing nuts instead of nails to facilitate recrating. Make sure that all boxes are individually labeled and, if appropriate, ensure that any special instructions ( this side up, fragile, hazardous materials ) are indelibly marked on the outside of the crates. Q: How has 9/11 changed international exhibition logistics? A: International exhibition logistics has changed in a number of ways over the past few years. Most prominently are the post 9/11 regulations that have increased the degree of difficulty and decreased the speed with which shipments can be cleared through Customs and Border Protection. One of the most significant changes involves restrictions on foreign shippers. In compliance with TSA (Transportation Security Administration) regulations, all foreign exhibitor cargo coming out of US events is considered unknown shipper cargo. Unknown shipper cargo is limited to transport on cargo-only aircraft or ocean freighters. To address these changes, Rogers has added licensed customhouse brokers to the staff as well as additional personnel knowledgeable of the bio-terrorism and Homeland Security regulations and operational procedures. Q: How do the U.S. regulations regarding Wood Packaging Materials (WPM) affect shipments to the U.S.? A: All Wood packaging material (including wood used for dunnage, i.e. pallets or lumber) MUST be with fumigated or treated if entering the U.S. after September 15, All WPM must have an insignia marked on each crate/pallet evidencing proper fumigation. Fumigation certificates only will not be accepted. Plywood and any wood product less than 6mm in thickness are exempt as are imports from Canada. Once a wood product is fumigated and properly marked, it never needs to be treated again. Any freight not complying will immediately be sent back to its origin and the forwarder and/or exhibitor will be assessed a fine. For further details about this regulation, please visit the U.S. Department of Agriculture/APHIS website: Q: How will the CBP s ISF (Importer Security Filing) requirement or 10+2 Initiative affect the importation of international exhibition shipments to U.S. shows? A: Customs has initiated an Importer Security Filing and Additional Carrier Requirements rule, also known as the 10+2 Initiative to require that importers provide ten data elements (see below) and the carrier provide two data elements; vessel stow plan and container status message before clearance in the U.S. The information is required before or immediately after (within 24 hours) the shipment s departure via ocean freight from the port of exportation. Ten data elements are required from importer: 1. Manufacturer (or seller) name and address 2. Seller name and address 3. Buyer name and address 4. Ship-to name and address 5. Container stuffing location 6. Consolidator (stuffer) name/address 7. Importer identification number 8. Consignee identification number 177
178 9. Country of origin 10. U.S. harmonized tariff number There are a number of implications for international exhibitors. Some of the information being requested is new. Even if exhibitors imported the same merchandise for the exhibition last year, new requirements are now in place. The 10+2 requirements make it extremely difficult to clear shipments that arrive past the shipping deadline dates unless the importer of record is notified in advance. Beginning in January of 2010, penalties will be assessed to importers that do not comply with the ISF (Importer Security Filing) or 10+2 regulations. First time exhibitors and those that have not established buyer networks in the U.S. are at a disadvantage because they have no official importer of record to designate unless their customs broker will act in this capacity (as Rogers Worldwide does). The importer is liable for all duties (secured by a surety bond) and compliance with all statutory and regulatory requirements resulting from importation of the goods for the show. It is necessary for these companies to designate a U.S. representative or a licensed customs broker for this purpose. Rogers Worldwide, in its capacity as the importer, represents the interests of the exhibitor and takes responsibility for meeting all customs requirements. Q: How does the Lacey Act affect international show importations? A: In the Food, Conservation and Energy Act of 2008, amendments to the hundred-year-old Lacey Act became law, making it unlawful to import, export, transport or possess any goods in violation of plant protection laws of the U.S., Indian Tribes or any foreign country. In order to enforce the law, importers are required to document the scientific name of the plant (genus and species), quantity of the plant and name of the country from which the plant was harvested. Under the amended Lacey Act, plant is defined as any wild member of the plant kingdom including roots, seeds, parts or product thereof, and including trees from either natural or planted forest stands. While there are some exemptions to the reporting requirements such as packaging (when included with the product), common cultivars and common food crops, scientific specimens for lab testing and plants that are to remain planted or to be planted or replanted, nearly every category of product (85 of the 97 chapters of the U.S. Harmonized Tariff Schedule) is affected. This includes anything containing a plant product from a wood button on a sweater to pharmaceuticals, cars, textiles, food products, furniture and paper. It also includes products that are accompanied by instruction manuals (including electronics and appliances) or that have paper or fabric hangtags or content labels. Imported display properties are subject to compliance and it is possible that last minute shipments from unknown or unverifiable suppliers will be unable to clear customs. Violations of the Lacey Act provisions can result in civil and/or criminal penalties for importers such as fines and imprisonment as well as forfeiture of the merchandise. Legal experts have estimated potential fines from $20,000 to $250,000 and prison terms from one to five years per violation. As a licensed customs broker, Rogers Worldwide facilitates exhibitor compliance with regulations and streamlines clearance procedures. Rogers Worldwide Customs Brokerage/International Freight Forwarding or [email protected] 178
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180 GES Logistics - International Shipping Quote Form RETURN TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors Contact us Online: Phone: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 R-20 COMPANY NAME ADDRESS BOOTH NUMBER PICKUP DATE: Pick Up Information SHIPPING / RECEIVING HOURS: STREET ADDRESS: CITY: PROVINCE: POSTAL CODE: COUNTRY: PICK UP CONTACT: PHONE NUMBER: FAX NUMBER: SHIPPING INSTRUCTIONS (ADDITIONAL CHARGES MAY APPLY): MARK FOR WEEKEND PICK UP OR DELIVERY: Pick Up Delivery Please complete the following information by either checking the appropriate box or by filling in the blank. Please be as thorough as possible as this will enable us to provide you with the most accurate cost estimate possible. Method of Shipment Type of Customs Entry: Permanent (Sold/Giveaways) Temporary (To Return) Value of Permanent Goods (US$): Value of Temporary Goods (US$): Mode of Transport: Ocean FCL Ocean LCL AirFreight Truck Type of Equipment for FCL: 40' Container 20' Container High Cube Other: Commodity: Desired Delivery Date or Targeted Move-In Date: Weight & Dimensions (Final Weight Subject to Actual Weight & Dimensions) Detailed Description of Contents (1) Length (2) Width (3) Height (4) Net Weight (5) cms cms cms kilos Value (US$) (6) $ $ $ $ $ $ $ $ $ $ Use a separate piece of paper if you need to provide I agree in placing this order that I have accepted Total Gross Weight (7) Total Value (8) additional weight and dimensions. GES Payment Policy and GES Terms & Conditions of Contract. kilos $ Check this box if you would like to receive a return quote back to origin specified at the top of this form. Authorized Signature - Please Sign: X You must read the Terms and Conditions of Contract under which GES provides transportation services to you, our valued customer. The Terms and Conditions may be downloaded by going to logistics.aspx. If you do not have internet capability, a copy of the Terms and Conditions may be obtained by contacting your GES Logistics representative at SPECIAL REQUIREMENTS (ADDITIONAL CHARGES MAY APPLY) AUTHORIZED NAME - PLEASE PRINT GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight. GES is acting as a broker only and is liable for cargo loss or damage only if it results from the negligence or willful misconduct of GES. If found liable for any loss, GES and the transportation provider s sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to $.50 (USD) per pound per package, $ (USD) per package or $ 1, (USD) per occurrence, whichever is less. All international transportation services are subject to the terms, conditions, and limits of liability set forth by the international transportation provider. If loss or damage occurs during transit, the liability of the underlying air carrier is governed by Montreal Protocol #4 to the Warsaw Convention. Subject to individually determined rates or contracts that have been agreed upon in writing between GES and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by GES or its transportation provider and are available to the shipper on request. By signing this order form, shipper agrees to be bound by all its terms and conditions. Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 180 $ $ Order Directly Online: DATE
181 International Package Options Order Form RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO: Global Experience Specialists, Inc. (GES) 7000 Lindell Road, Las Vegas, NV Fax: or for international exhibitors All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 A-5 Discount Deadline Date: September 28, 2015 COMPANY NAME ADDRESS BOOTH NUMBER Price List ITEM# DESCRIPTION DISCOUNT PRICE REGULAR PRICE Standard Booth Equipment (3.05m x 3.05m) Standard Booth Equipment Option A.1 No Charge Includes: Backwall and Side Draperies (1) ID Sign, 11" x 17" Standard Booth Equipment Option A.2 $ $ Includes: Backwall and Side Draperies (2) Plastic Contour Chairs (1) 6' Blue Skirted Table 24" x 30" (1) Wastebasket (1) 10' x 10' 13oz Standard Booth Carpet (Choice of Color - Refer to Carpet Brochure) (1) 500 Watt Outlet Shell Scheme Booth (3.05m x 3.05m) Shell Scheme Booth Option B $ 3, $ 5, Includes: (1) 117" x 12" Fascia Header (Black Helvetica Copy) (1) 10' x 10' 13oz Standard Booth Carpet (Choice of Color - Refer to Carpet Brochure) (1) 1M Counter with sliding doors (1) 4' Blue Skirted table (2) Contemporary Side Chairs (1) Wastebasket (5) White Shelves (1M x 10") (3) Black GEM Arm Light Nightly Vacuuming Each Day of Show Electric not included (Must be ordered through electrical provider in manual) Please Indicate Choice 13 oz. Standard Carpet Colors (Item # , ONLY). Gray will be provided if no color is indicated below: Black (41) Blue (42) Blue Jay (56) Burgundy (43) Emerald Green (44) Gray (40) Pepper (52) Red (49) Panel Type and Color (Item # ONLY). Gray Fabric Panel will be provided if no color is indicated below: Coated: Amberwood Coated: Black (C41) Coated: Maple Coated: Oxford White (C50) Coated: Prism Blue (C42) Coated: Silver Gray (C79) Fabric: Black (F41) Fabric: Blue (F42) Fabric: Gray (F40) Trim Metal Color (Item # ONLY). Silver will be provided if no color is indicated below: Black (41) Silver (79) Header Copy (Item # ) Place Order Here ITEM# DESCRIPTION PRICE QUANTITY TOTAL PRICE Standard Booth Equipment Option A.1 No Charge $ Standard Booth Equipment Option A.2 $ Shell Scheme Booth Option B $ A. Payment Enclosed $ I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract. Authorized Signature - Please Sign: Prices include delivery, installation, rental, and removal. X AUTHORIZED NAME - PLEASE PRINT Cancellation Policy: Furniture Package items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation. DATE Cstm Need Assistance? Toll Free: Tel: Order Directly Online: Global Experience Specialists, Inc. (GES)
182 EXHIBITOR SERVICE MANUAL October 20-23(Exhibits 21-23) Las Vegas, NV Las Vegas Convention Center EXHIBITOR REGISTRATION DON T FORGET! Make sure to register your booth staff by September 18 th to receive your complimentary badges. Register ONLINE now! Registration Information No one under the age of 12 will be admitted on the ISSA/INTERCLEAN show floor. Booth fees include one trade show badge for exhibitor personnel per each 100 sq. ft. reserved. Membership includes one additional complimentary badge Deadline to register for allotted badges is September 18 th, Additional booth personnel badges can be purchased for US$50. Exhibitors must register all of their booth personnel in order for them to gain access to the exhibit floor during installation and dismantling. Booth staff must be full time employees of the exhibiting company to register under the exhibiting name. Exhibitor badges allow access to the exhibit floor, ISSA Education Seminars, and keynote address. It is important to communicate with your booth personnel and appointed contractors that you hire when and where they must pick up their badges and EAC wristbands. Without one, they will not be allowed on the show floor under any circumstances. (View installation/dismantling schedule and EAC Wristband Policy in the Exhibitor Service Manual) On-Site Exhibitor Registration Hours Monday, October 19 th Tuesday, October 20 th Wednesday, October 21 st Thursday, October 22 nd Friday, October 23 rd 7:30am-5:00pm 7:30am-5:00pm 7:30am-5:00pm 7:30am-5:00pm 8:00am-1:00pm ISSA/INTERCLEAN Trade Show Hours Wednesday, October 21 st Thursday, October 22 nd Friday, October 23 rd 9:00am-5:00pm 9:00am-5:00pm 9:00am-1:00pm Need help registering online? Please contact ISSA s Registration Manager, Lucas Wendt ([email protected]) or, your ISSA Sales Representative: Iris Weinsten ([email protected]) Mikel Gabrielson ([email protected]) 182
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184 EXCLUSIVEEVENTS Does your entertainment need exceed that of an intimate dinner or VIP outing; fantastic! We are proud to specialize in producing topend memorable events at some of Las Vegas hottestandmostexclusivevenues. Ranging from our incredible nightclubs to gorgeous country clubs, interactive venues to more reserved formal settings, we areabletoofferavastarrayofentertainment opportunitiestocaptureaudiencesfrom40to 4,000guests. VIPTRANSPORTATION For all of the events that we coordinate, we are delighted to offer a full compliment of transportation to make your planning a true turnkey operation. Many unique vehicle styles including stretch hummers, Limo Coaches,andsimilarcanprovidealittleextra pizzazztomakeyoureventahit. ShouldyouwanttoofferExecutiveCarService duringtheprogram,ortoandfrommccarran International Airport, we are able to manage your transportation needs with full white glove service. We are proud to have been to be an official vendor for ISSA. Our understanding of the audience, goals and objectives of the tradeshow coordinators, and proven track record for excellence in our field contributed tothispartnership. ByselectingAPIyouwillbeassuredthatwhen in our control, no other show related parties willshareintheexactsamevenueorservice thatyourcompanyhasselected,insuringthat eacheventisuniqueandgearedappropriately tothetargetaudience. Utilizing the services of API will provide a turnkey operation from the initial stages of planningtothefinalbilling,leavingyourteam to focus their efforts on building and maintainingcustomerrelationships. PLEASENOTETHAT We are not able to accommodate parties of under (10) for dining or show reservations, parties under (12) for golf outings, or parties under (6) for VIP Excursions. A $1, program minimum applies for booth entertainmentandviptransportation. CONTACT Tohaveacustomproposaldevelopedforyour event,pleasecontact: StephanieArone,President ActivityPlanners,Inc.ofLasVegas Phone:(702) [email protected] 184 GuidetoRedesigningthe LasVegasTradeshow ExperienceDuring October2023,2015 Enclosed you will find a number of opportunities to take your presence at the annual Interclean show to a level to exceed theexpectationsofattendees.akeyelement to a successful trade show presence is to capture the attention of your top customers and prospects with entertainment opportunities that will enable you to engage their interests outside of the show floor. As the EntertainmentCapitaloftheWorld,Las Vegas offers a multitude of options to enhance your presence at Interclean and increaseyourroifortheshow. Activity Planners, Inc. has been leading the Destination Management Industry in Las Vegas since 1977, and is honored to be selected as ISSAs preferred DMC Partner for thisshow.
185 TRADESHOWBOOTH ENHANCEMENTS To attract more attention to yourtradeshowexhibit,weare delightedtoofferawiderange of exciting entertainment enhancements to draw attendeestoyourbooth. From greeters such as traditional Showgirls to interactive elements like Cigar Rollers or Sleight of Hand Magicians, ranging to fullon production shows, the opportunities are endless. By working with Activity Planners, Inc. you will be assured that your selected enhancements won t be duplicated by anotherexhibitorwithwhomweareworking, and insure that a vast array of options to appealtoyourtargetaudiencewillbeoffered. VIPGROUPOUTINGS Whatbetterwayto capture the attention of your top customers or prospects then by taking them out to enjoy a true VIP experience that they may not have the opportunitytoenjoyotherwise.forgroupsof 6 or more guests, there are a variety of programs ranging from Helicopter Excursions tothegrandcanyontotestingyourraceskills at the Las Vegas Motor Speedway, or even IndoorSkydiving. Many of these programs can be offered in a half day format, allowing you some one on onetimewithattendeesinacompactformat to not interfere with their show related responsibilities. GOLFINTHEDESERT Las Vegas is home to more golf courses per capitathananyotheruscity,andnovember is the perfect time of year to hit the links in thedesert!ouraridclimateandsunnyskies makethegolfcourseanideallocationtohost your top customers or prospects, offering hours of oneonone time away from the bustle of the show floor. Whether you are looking for a quick round at a top ExecutiveCourseora Challenging 18 on one of our incredible resortcourses,golfis an undeniable draw forthosewhohavebeenbittenbythegame, andagreatwaytobondwithyourcustomers. OFFPREMISEMEETINGS Very often, your trade show presence will require the need for a meeting location for your internal team or presentation space outside of the show environment for your customers. As innovators in Destination Management, we are privy to a number of unique offpremise opportunities for meeting locations conveniently located around town. Many of these venues offer builtin audio/visual support, and top notch cuisine forgroupsupto50guests. Should your group needs exceed that of the moreintimatevenues,weareabletoprovide assistance with meeting planning at top resortsandtheaterlocations. FINEDINING Las Vegas has fast become the Fine Dining CapitaloftheWorld,withmore5StarChefsin onecitythananyotherintheworld.weare delightedtoofferfinediningopportunitiesfor groupsof10100atmanyofthesevenues.to provide a turnkey service to your company, we will provide advance management of the venue, transportation, and host staffing to insure that your team is able to focus your attention on your attendees, leaving the detailsoftheoutingtoourtalentedstaff. GROUPSHOWS Known for our top notch entertainment, Las Vegasishometoawidevarietyofpermanent productions that range from the incredible talentsofcirquedusoleil,broadwayhitslike Jersey Boys and headliners of all genres. Our relationships with these shows allow us to secure group ticket blocks well before they would be availabletoguestsdirectly,whichassuresyou great seats well in advance to entice your customers or prospects to a memorable experiencewhetherasastandaloneoptionor pairedwithagroupdinner. Pleasenotethatwecannotassurethatshow ticket purchases are exclusive to your group; however will insure that no two groups plan thesamedinnerandshowpairing. 185
186 ISSA MEETING HUB Available October Las Vegas Convention Center Central Hall completed form Deadline: October 1, 2015 CONTACT INFORMATION: Company Name: Street Address: City: State/Province: Zip/Postal Code: Country: Phone Number: Fax Number: On-site Contact Cell Phone: On-site Contact PACKAGE OPTIONS: (please select one) Package A (Max 6 persons) Package B (Max 12 Persons) 10 x x 20 3 Day Rental Fee: $3,000 Daily Rental Fee: $1,500 2 Hour Rental Fee: $350 3 Day Rental Fee: $4,500 Daily Rental Fee: $2,750 2 Hour Rental Fee: $550 Meeting Date Requested: Time Requested: (applies to hourly rental only) The ISSA Meeting Hub is available October PACKAGE DETAILS: Package A: - 8 high sound absorbent fabric walls - Carpeting - Four (4) arm chairs - Identification sign - One (1) 40 diameter table - Electricity- 1,000 w Package B: - 8 high sound absorbent fabric walls - Carpeting - Ten (10) arm chairs - Identification sign - Two (2) 8 draped tables - Electricity Note: Custom furniture and additional services (should space allow) for the rooms can be rented from GES or other service contractors listed in the Exhibitor Service Manual. Refreshments and food can be ordered from the Food Service Contractor. All space must return to default room set for next room reservation. Additional fees may be incurred. Each Company is allowed an identification sign to hang outside of their meeting space in the ISSA Meeting Hub. Please state what you would like this sign to read below: 1 186
187 ISSA Meeting Hub Room: ISSA staff will assign meeting room location, based on size and availability. Payment Terms: 100% due with application. Balance payable by August 1, Failure to pay in full by August 1, 2015, may result in cancellation of ISSA Meeting Hub Room. Please remit by company check in U.S. funds. Cancellation Policy: 50% of amount paid will be refunded if ISSA is notified of cancellation by August 1, No refunds after August 1, We understand that the meeting space in the ISSA Meeting Hub may not be used for product display and we acknowledge that we have read the Rules and Regulations (contained on reverse side of this application) and agree to abide by them. By: (Print Name) Title: Signature Date: PAYMENT INFORMATION: Please include invoice # and/or company name with payment The total cost for the ISSA Meeting Hub Room is $. Please remit by company check or wire transfer in U.S. funds. Check Enclosed: Remit in U.S. funds made payable to: Credit Card payment: ISSA VISA MasterCard American Express Discover 3300 Dundee Road. Automatically charge my credit card annually Northbrook, IL 6006 Card Number: ISSA/INTERCLEAN Meeting Hub Exp Date: Name on Card: Signature: ACH/EFT Instructions Domestic Wire Information Foreign Wire Information JP Morgan Chase, N.A. JP Morgan Chase, N.A. J.P. Morgan Chase, N.A. 10 South Dearborn St. 10 South Dearborn St. 10 South Dearborn St. Chicago, IL Chicago, IL Chicago, IL ABA # ABA # Telex: Credit to: ISSA Credit to: ISSA ABA # Account # Acount # Credit to: ISSA Account # ISSA USE ONLY: Date Received: ID#: Amount of Deposit: $ Total Rental:$ Room Size: Room Number: 2 187
188 CONTRACT RULES & REGULATIONS: The following Rules and Regulations are part of the Contract between the meeting space Lessee (herein referred to as Lessee ) and the International Sanitary Supply Association, Inc. (herein referred to as ISSA ). Failure to comply therewith shall subject the Exhibitor to the sanctions and penalties set forth. 1. ELIGIBILITY Any member or non-member exhibitor firm and Distributor Members may reserve meeting space in the ISSA Meeting Hub Assignment for use during the tradeshow. 2. ASSIGNMENT Upon receipt of the completed Contract, the ISSA will assign meeting space in the ISSA Meeting Hub based on the size requested and availability. 3. SUBLEASING ISSA MEETING HUB ASSIGNMENT Lessee may not assign, sublet, or apportion the whole or any part of their meeting space in the ISSA Meeting Hub to another company. 4. GENERAL PURPOSE The purpose of meeting space in the ISSA Meeting Hub is to offer the lessee/exhibitor an accessible area on the show floor to conduct meetings with customers in an environment away from the busy "product display booth" area. THE ISSA MEETING HUB ASSIGNMENT MAY NOT BE USED FOR PRODUCT DISPLAY. 5. REGISTRATION AND BADGES All ISSA meeting space Lessees are required to officially register and pay the appropriate tradeshow registration fees. The official badge must be worn at all times when on the show floor and when occupying meeting space in the ISSA Meeting Hub. Lessee shall register only their employees. (Manufacturer Representatives are required to register under their company name and abide by the registration procedures as established by the Association.) 6. OPEN HOURS Personnel of an ISSA Meeting Hub meeting room may access the convention floor during the following hours (rentals begin after keynote speakers each day): Wednesday, October 21 Thursday, October 22 Friday, October 23 9:00 a.m. 5:00 p.m. 9:00 a.m. 5:00 p.m. 9:00 a.m. 1:00 p.m. 7. INSTALLATION AND DISMANTLING SCHEDULE Installation of meeting space in the ISSA Meeting Hub will be completed by the start of show on Wednesday, October 21. At the close of the show, the General Contractor will begin to dismantle the booth. Arrangements must be made to remove any supplies or office equipment that may have been shipped in or rented. 8. DESIGN/CONSTRUCTION Meeting space in the ISSA Meeting Hub is designed for privacy with a lockable door and 8-foot-high sound-absorbent fabric interior walls. A sign will reflect the lessee s company name. 9. ISSA MEETING HUB MEETING ROOM MATERIALS All meeting space in the ISSA Meeting Hub decorative materials or signs must be of flame-retardant material or treated with an approved flameretardant solution. Electrical wiring and equipment must comply with all federal, state, and municipal fire codes and regulations. All packing containers, wrapping, and waste paper must be removed from meeting space. Paint, lacquer, adhesive, or any other coating shall not be applied to the meeting space walls or carpeting. Meeting space holder shall not injure, mar, or otherwise deface any part of the exhibit hall, nor make any alterations or improvements to the ISSA meeting space. 10. CONTRACTORS The General Contractor, GES, will install and dismantle the ISSA Meeting Hub Room package of your choice. Any additional furnishings or services can be rented from the contractors as listed in the Exhibitor Service Manual. 11. FOOD SERVICE Arrangements for refreshments/food service can be made through the exclusive food service contractor at the convention center. Lessee may serve food and beverages, including alcoholic beverages during exhibit hours only if it has written authorization from ISSA and a written agreement with the official caterer of the Exhibit Facility. Lessee serving alcoholic beverages must provide ISSA with proof of insurance (consistent with paragraph 21), including host liquor liability coverage, naming ISSA as an additional insured. Lessee and its employees and agents shall not serve alcoholic beverages to anyone less than 21 years of age or to anyone regardless of age who is obviously visibly intoxicated. Lessee agrees to indemnify and hold ISSA harmless with respect to any and all claims, losses, damages, liabilities, judgments, or 3 188
189 settlements, including reasonable attorney s fees, costs and other expenses incurred by ISSA on account of any alcohol served at Lessee s meeting space. 12. MUSIC, PHOTOGRAPHS, AND OTHER COPYRIGHTED MATERIAL Lessee is responsible for obtaining all necessary licenses and permits to use music, photographs, or other copyrighted material. The Lessee shall remain liable for and shall indemnify and hold the ISSA, their agents, and employees harmless from all loss, cost, claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney s fees, arising from or out of any violation or infringement (or claimed violation or infringement) by Lessee, Lessee s agents or employees of any patent, copyright, or trade secret rights or privileges. 13. SMOKING Smoking is prohibited in the exhibit facility. 14. LIABILITY AND INDEMNIFICATION At the conclusion of the tradeshow, the Lessee must surrender space occupied by it in the same condition as it was at the time the space was initially occupied. The Lessee is responsible for all damage to the exhibit hall, and for the defense and payment of any and all claims, demands, and suits on account of any alleged injury or death to individuals, or damage to property, occurring in the ISSA Meeting Hub space or elsewhere because of the acts or omissions of the Lessee, its officers, employees, agents, licensees, invitees, or contractors; and Lessee agrees to indemnify and hold harmless the ISSA, and exhibit facility, from and against any and all liability, costs, expenses, claims, and demands which may arise from or be asserted in connection with the foregoing undertakings and responsibilities of the Lessee. Neither the ISSA, its service contractors, nor the owners of the Exhibit Facility, their agents, contractors, or employees are liable for injuries to any person or for damage to property owned or controlled by the Lessee, which damages or injuries may be claimed to be incident to or arising from or in any way be connected with the Lessee s occupation of display space or the acts or omissions of Lessee s officers, employees, agents, contractors, licensees, or invitees, except for claims for damages or injuries caused by or resulting from the willful or wanton misconduct of the ISSA or the owners of exhibit facility and their respective officers, agents, and employees. Neither the exhibit facility, ISSA, nor any of the service contractors will be responsible for the loss of or damage to any property in storage, while in transit to or from the exhibit building, or while in the exhibit building. All property of the Lessee shall be deemed to remain under the Lessee s custody and control in storage, in transit to and from and within the confines of the exhibit hall, even though it may at any time be under the temporary control or direction of ISSA or its service contractors. 15. INSURANCE Lessee agrees to maintain comprehensive general liability insurance against claims for personal injury, death, or property damage incidents arising out of, or in any way connected with the Lessee s participation in the exhibition, in an amount not less than one million dollars ($1,000,000) per occurrence, three million dollars ($3,000,000) aggregate for personal injury, death, or property damage in any one occurrence and be prepared to furnish a certificate of insurance to the ISSA if requested. Such insurance should include coverage of the indemnification obligations of the Lessee under the Rules and Regulations and should cover ISSA as an additional named insured. Each Lessee is responsible for obtaining, for its protection and entirely at its own expense, such insurance for its exhibit and display materials. Such insurance should cover all risks (liability, fire, theft, damage, etc.) from place of shipment to exhibition facility and return, including the period, which the exhibit/materials remain in the exhibition. All policies shall contain an express waiver by the lessee s insurance company of any right to subrogation as to any claims against ISSA, its officers, directors, agents, or employees. 16. FORCE MAJEURE The Exhibition is subject to acts of God, acts of war, terrorism, government regulation, disaster, fire, strikes, civil disorder, curtailment of transportation facilities preventing or unreasonably delaying attendees and guests from appearing at ISSA/INTERCLEAN, or other similar cause beyond the control of ISSA making it inadvisable, illegal, or impossible to hold the Exhibition. This Contract may be terminated without penalty for any one or more of such reasons by written notice from ISSA to the Exhibitor. If the contract is so terminated by ISSA, all amounts paid by Exhibitor shall be refunded less any amount necessary to cover expenses incurred by ISSA in connection with the Exhibition. 17. SECURITY Each Lessee is responsible for safeguarding its materials at all times. Guard service will be provided by ISSA on a 24-hour basis beginning with move-in through move-out. Although reasonable precautions are taken to protect property, neither ISSA nor the guard service is responsible for any loss or damage to property or persons. 18. UNOCCUPIED SPACE Any space not claimed or occupied during the pre-paid reserved time, without notice to ISSA, may be resold or reassigned by ISSA without any obligation for refund of amount paid. 19. VIOLATIONS ISSA shall have full power to interpret and enforce all provisions of these Rules and Regulations, and make such amendments and such further Rules and Regulations as it shall consider necessary or advisable for the proper conduct of the Exhibition. Lessee agrees to observe all of these Rules and Regulations as promulgated and revised from time to time and is charged with knowledge of all local laws, state laws, ordinances and regulations pertaining to health, fire prevention, and public safety while participating in the Exhibition. Failure to comply with the above will result in one or more of several sanctions, including but not limited to the following: prohibition, exclusion and/or removal of any exhibit and/or Lessee, their employees, or ISSA Meeting Hub Assignment personnel; closing of a ISSA Meeting Hub Assignment; forfeiture of any further right to exhibit in the current Exhibition, and forfeiture of all fees and rentals paid; censure by the ISSA Board; loss of membership in ISSA
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193 SUBMIT ORDERS TO: PRG, LLC Attn: Trade Show Services Phone: (404) Toll Free: (888) TO ORDER Order Online: Online Order Code: ISSA Company: Room: Please call Trade Show Services for a custom quote on any additional audio, video, lighting, or computer needs! QTY DESCRIPTION Meeting Room Order Form PROJECTORS AND SCREENS LCD Projector (3000 Lumens / 1024x768 resolution) LCD Projector (4500 Lumens / 1024x768 resolution) Tripod Screen (with black skirt) Overhead Projector (with stand) 7.5' x 10' Front Projection Screen (includes black dress kit) 9' x 12' Front Projection Screen (includes black dress kit) Safelock Projector Stand Digital Speaker Timer (with LED Display) Laser Pointer Flipchart Easel (includes pad markers) COMPUTER PACKAGES PC Laptop / 19" LCD Monitor (4:3 / 1280x1024 resolution) Includes: Laptop PC (with Windows XP and Microsoft Office 2007), 19" Monitor, Keyboard, and Mouse PC Laptop / 24" LCD Monitor (16:9 / 1900x1200 resolution) Includes: Laptop PC (with Windows XP and Microsoft Office 2007), 24" Monitor, Keyboard, and Mouse Mac Mini Computer / 24" LCD Monitor (16:9 / 1900x1200 resolution) Includes: Mac Mini Computer (with OS 10.0), 24" Monitor, Keyboard, and Mouse AUDIO 350 Watt Sound System (Includes 2 Speakers with stands, and a mixing console) Wireless Microphone - Select one: Handheld Headset Lavalier Wired Microphone - Select one: Handheld Headset Lavalier 4-Channel Audio Mixing Console 6-Channel Audio Mixing Console ADVANCED 1-DAY RATE $ $ $30.00 $45.00 $ $ $15.00 $95.00 $30.00 $20.00 $ $ $ LAPTOPS AND COMPUTER ACCESSORIES PC Laptop (with Windows XP / Microsoft Office 2007 Apple Laptop (MacBook Pro w/ OS 10.0) Wireless Presentation Mouse Laser Printer (Black & White) USB Keyboard & Mouse Wireless Keyboard & Mouse Computer Speakers 8-Port Ethernet Hub Computer DA (used to send one computer signal to multiple displays) Advanced Rate Deadline is Orders received after the Advanced Rate Deadline are subject to an additional 20% charge on equipment. October 7, 2015 $ $ $30.00 $ $15.00 $30.00 $20.00 $30.00 $35.00 $ $ $30.00 $30.00 $75.00 Page 1 Equipment Subtotal October 21-23, 2015 Las Vegas Convention Center Las Vegas, NV 193 TOTAL
194 Company: Room: Please call Trade Show Services for a custom quote on any additional audio, video, lighting, or computer needs! QTY DESCRIPTION DISPLAY PACKAGES What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall Other/Specify ADVANCED 1-DAY RATE 40" LCD Monitor + Blu-Ray/DVD Player + Floor Stand w/ Shelf Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Blu-Ray/DVD Player w/ HDMI output (NTSC) $ " LCD Monitor + Laptop + Floor Stand w/ Shelf Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Laptop (Windows XP / Office 2007) $ " LCD Monitor + Blu-Ray/DVD Player + Floor Stand w/ Shelf Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Laptop (Windows XP / Office 2007) $ " LCD Monitor + Laptop + Floor Stand w/ Shelf $ Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Laptop (Windows XP / Office 2007) FLATSCREEN DISPLAYS Monitor Floor Stand w/ Shelf (Select if you are ordering a display from PRG) $85.00 Monitor Floor Stand w/ Shelf (Select if you are providing your own monitor) NOTE: You MUST SUPPLY a PRG approved wall mount. Please call to get mount approved. Blu-Ray/DVD Player (Consumer grade w/ HDMI output - NTSC, Format USA) DVD Player (Pro grade - NTSC / PAL / SECAM International Multi format) Video DA (used to send a DVD player source to multiple displays) $ $55.00 $95.00 $35.00 Advanced Rate Deadline is October 7, 2015 Page 2 Equipment Subtotal Orders received after the Advanced Rate Deadline are subject to an additional 20% charge on equipment. Page 1 Equipment Subtotal KEMRLV Add the Page 1 and Page 2 Equipment Subtotals Equipment Total 30% of Equipment Total, or $125 minimum, whichever is greater Required Labor Service Charge Decline Waiver 10% of Equipment total, see next page for details Optional Damage Waiver 8.10% of Equipment Total 8.10% Required Sales Tax Grand Total TOTAL TOUCHSCREENS, VIDEO WALLS, & OTHER SIZED MONITORS ARE AVAILABLE. CALL FOR A CUSTOM QUOTE! NOTE: Displays do NOT include floor stands. Floor stands must be ordered separately. See under "Video". 32" HD LCD Monitor (16:9 / 1920 x 1080 Resolution) $ What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall Other/Specify 37" HD LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall Other/Specify 40" HD LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall Other/Specify 46" HD LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall Other/Specify 55" HD LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify What is your audio source? Computer DVD Other/Specify How will you mount this display? Table top Wall Other/Specify 65" HD LED-LCD Monitor (16:9 / 1920x1080 Resolution) What is your visual source? Computer DVD Other/Specify VIDEO $ $ $ $ $
195 Company: Room: Credit Card: AGREEMENT INFORMATION Optional Damage Waiver: Customer is responsible for the actual cost to repair any equipment damaged during the rental period. At the customer's option, a damage waiver may be purchased that will provide coverage for damage repair costs up to $2,000 per rental contract. This does not cover lost or stolen equipment. The cost of the damage waiver is 10% of the equipment rental cost. Cancellation Policy: Cancellation of rental equipment and services must be made 72 hours prior to delivery. No refunds will be made for cancellations less than 72 hours to delivery. Equipment: For equipment not listed, please contact us for a complete list of inventory. Installation / Delivery / Pickup: A representative from your company must be present at time of delivery to sign for the equipment. Repeat deliveries are subject to an additional charge. PRG is not authorized to pickup equipment prior to the show closing. At the close of the show, a representative from your company must remain with the equipment until it is picked up. In union venues, delivery / pickup times may vary due to the availability of laborers. Rental Rates: The advance rate deadline is two weeks prior to the first show day. Rental rates (advance / on-site) are for If an order is placed after the Advanced Rate Deadline, an additional 20% late fee may be added to the equipment total. Venue Charges (if applicable): Union labor, carpenters, electricians, etc. will be billed directly to the exhibitor. Electrical services are not included in equipment pricing. PAYMENT INFORMATION Card Number: Expiration Date: SECURITY CODE Cardholder's Cardholder's Name: Signature: Cardholder's Address: City: State: Zip Code: COMPANY INFORMATION DELIVERY INFORMATION Company Name: Show Name: ISSA Interclean North America 2015 Las Vegas Convention Center Address: Facility: Room Name/Number: Start Time/Date: PUSH To Submit Form To PRG Phone: Fax: Contact: Finish Time/Date: On-site Contact: On-site Phone: TOLL FREE: [email protected] NOTE: Your request will be processed and a CONFIRMATION will be returned within two (2) business days. Questions, concerns or for additional requirements or information, feel free to contact PRG TOLL FREE at , or at [email protected]. We look forward to serving you, your staff and company at the event. Visit us online at 195
196 Booth Catering Menu All prices subject to 8.1% sales tax and 19% 196 administrative charge. All pricing subject to change without notice. 1
197 Las Vegas Convention Center Aramark Food Service COLD BEVERAGES Pricing All pricing is listed as show pricing. Aramark cannot guarantee pricing until such time as catering needs have been submitted and a signed service agreement and event orders are on file. Orders received within 7 business days prior to the first show day, or onsite during the show are subject to a 10% surcharge. Policies High grade disposable service ware is used on all food and beverage functions on the exhibit floor. Food and beverage orders will be delivered to the exhibit floor as a drop-off service. Advertising Advertising doesn t have to end with print ads and hanging banners. ARAMARK offers a full range of sponsorship opportunities to get your name out there to convention attendees. From logo cups, napkins or bottled water to employee uniforms and banners at convention cafés and restaurants, ARAMARK can increase your exposure on the exhibit floor and throughout the convention center. Contact your ARAMARK Sales Manager or Convention/Trade Show Manager to discuss the sponsorship possibilities for your event Our deadlines allow sufficient time to order, plan and prepare all of your food and beverage needs. All orders are subject to the pricing above. Booking Amendments & Cancellations Changes and/or cancellations must be received 5 BUSINESS DAYS in advance of service. No cancellations may be made after that time. Any changes made with less than 3 business days notice must be received prior to 2 p.m. and will be subject to a 20% change fee. Late changes will also be subject to approval by the ARAMARK Sales Department based upon availability of product and staff. Payment Policy ARAMARK Corporate Policy requires full payment prior to commencement of services. Additionally, a credit card must be on file for any re-orders made on site. NO EXCEPTIONS. Delivery Charge A $25.00(++) charge will apply to all original orders of less than $75.00 per delivery. Special Orders We have designed this menu through years of experience with exhibitors in mind. However, should you have special menu needs, please feel free to contact our Sales Department. Any variance from this menu, including changes in quantity, menu content, etc., is subject to special pricing. All prices subject to 8.1% sales tax and 19% administrative 197 charge. All pricing subject to change without notice. 2
198 Service Ware Due to the restricted amount of space available for booth service catering, most of our customers prefer disposable service. All orders will include the appropriate variety of quality disposable ware at no additional charge. Biodegradable service ware is used where available. If you require china service, please order these items separately. Available items are listed under the Equipment & Labor section of the menu. Please Note: If china service is ordered, it is required that service personnel also be ordered for the entire duration of food service. This will allow continual clean-up, so that your area remains presentable throughout the day. Service Personnel When ordering ARAMARK personnel for your booth, please plan for one hour each for set-up and break down time. Our union service personnel are entitled to two 15 minute and one 30 minute break per 8 hour shift. Please plan ahead if you will need continuous coverage in your booth. ARAMARK personnel will clean food and beverage related areas. They are not permitted to do general booth cleaning, such as vacuuming, emptying non-food trash, dusting, etc. Delayed or extended service In order to offer the very finest presentation, all services are planned with the following timetable: one hour for setup, two hours for service and one hour for breakdown. If for any reason, service is delayed or will exceed the normal timeframe, an additional charge of $27.50 per server will be assessed for each additional hour. Please note that in order to ensure the quality of food and beverage, ARAMARK cannot leave food out for longer than 2 hours. Tax & Administrative charges. All food and beverage pricing is subject to a 19% administrative charge and 8.1% sales tax. All equipment and labor charges are subject to a 8.1% sales tax only. Pricing All prices are subject to change without prior notification. Tables & Electrical Requirements ARAMARK does not provide skirted service tables or electrical hook-ups in your exhibit space, including meeting rooms utilized for exhibits. Please contact the appropriate contractor for those items. Unauthorized Food & Beverage ARAMARK is the exclusive caterer for the Las Vegas Convention Center. Absolutely no food or beverage, candy, logo water, etc., are allowed into the Las Vegas Convention Center without approval from, and appropriate waiver/corkage fees paid to ARAMARK. All prices subject to 8.1% sales tax and 19% administrative 198 charge. All pricing subject to change without notice. 3
199 ALCOHOL POLICY As the provider of alcoholic beverages at the Las Vegas Convention Center, ARAMARK takes very seriously the need for responsible and lawful consumption of alcohol and we ask that you do the same The maximum delivery of unattended beer and wine per day will be 2 drinks per person up to a maximum of two (2) cases of beer or eight (8) bottles of wine. Any order exceeding this quantity will require an ARAMARK attendant. All hosted bars are based on a consumption basis, unless otherwise contracted. For Hosted Bars, a guaranteed minimum sales threshold of $650.00(++) per bar per four hours is required. For Cash Bars or Cash/Ticket Bars, a guaranteed minimum sales threshold of $950.00(++) per bar per four hours is required. You will be charged the actual consumption or the minimum guarantee - whichever is greater. The requirements and expectations of any ARAMARK customer with regard to the service of unattended alcoholic beverages at the Las Vegas Convention Center are as follows: As a host of all users of your booth or meeting room, you are responsible for the appropriate and lawful consumption of alcohol by your guests. You must ensure that all guests who consume alcoholic beverages in your booth or meeting room are at least TWENTY-ONE (21) years of age or older. We urge that you check proof of age, such as a driver s license, to be certain. In our operations, ARAMARK follows a policy requiring proof of age from anyone appearing to be under the age of 30. We recommend you adopt a similar policy for your booth or meeting room. All alcoholic beverages must be consumed within the booth or meeting room. NO alcohol can be removed from the LVCC at any time. The consumption of alcoholic beverages by intoxicated guests, or guests appearing to be intoxicated, is prohibited. All spirits must be served by ARAMARK personnel. Any cocktail servers/models used for service of alcohol must provide ARAMARK with copies of the TAM or TIPS card for these personnel. ARAMARK reserves the right to exclude any personnel without prior approval. All prices subject to 8.1% sales tax and 19% administrative 199 charge. All pricing subject to change without notice. 4
200 HOT BEVERAGES Starbucks Brewed Coffee 2.5 gallons fresh brewed Pike s Place Starbucks coffee or decaf coffee $ Hot Tea Variety 2.5 gallons of hot water with Lipton black, green and decaf tea $ Keurig K-Cup Coffee Package Keurig Coffee Brewer Makes Individual Fresh Brewed Cups of Coffee Package Includes 24 K-Cups *Requires a dedicated 120 volt, 15 amp electrical outlet $98.00 Espresso/Cappuccino Machine Offer Your Guests a Freshly Made Espresso, Latte or Mocha One barista included for up to six hours per day, $45.00 each additional hour *Requires 2 dedicated 120 volt, 20 amp electrical outlets $ per day rental Accompaniments Keurig K-Cup Kit Replenishment 24 Coffee K-Cups Ask your sales manager about flavored coffee, decaf and tea K-Cup options. $98.00 Gourmet Espresso This item must be ordered to accompany the espresso machine. Kit includes espresso, chocolate syrup, whipping cream and milk. $ All prices subject to 8.1% sales tax and 19% administrative charge. 200 All pricing subject to change without notice. 5
201 COLD BEVERAGES Las Vegas Logo Bottled Water $43.00 per case of 24 Arrowhead Spring Water $43.00 per case of 24 Aquafina Ecofina Water 50% Less Plastic $62.00 per case of 24 Cold Water Cooler advance order only Requires a dedicated 110 volt, 5 amp electrical outlet, includes only equipment $38.00 per day Nestle Pure Life 5 Gallon Water Jug $28.00 each Assorted Tropicana Bottled Juice Apple, Cranberry and Orange Juices $39.25 per dozen (12) ½ Pints of Milk $27.25 per dozen (12) Assorted Pepsi Soft Drinks Pepsi, Diet Pepsi, Mountain Dew and Sierra Mist $60.00 per case of 24 Assorted Gatorade Grape, Fruit Punch and Lime $82.00 per case of 24 Iced Tea, Lemonade or Fruit Punch $89.00 per 2.5 gallons Specialty Custom Bottled Water What better way to get your company name in everyone s hand! Available in 16.9 oz. or 12 oz. bottles. 24 bottles per case with a minimum order of 25 cases. Due to the nature of this product, camera ready artwork (EPS format preferred) must be received by aramark no later that 60 days prior to your event. Price available upon request All prices subject to 8.1% sales tax and 19% administrative 201 charge. All pricing subject to change without notice. 6
202 BREAKFAST Platters are designed to serve 12 guests. Fresh Breakfast Pastry Selection Assorted Fresh Baked Pastries, Croissants and Breakfast Breads Including Lemon Yogurt, Banana Pecan, Cinnamon Streusel, Sweet butter, Smucker s preserves $47.75 per dozen Locally Baked Bagel Selection Great Buns Brand, Assorted Bagels, Philadelphia Cream Cheese, Sweet Butter, Smuckers Preserves $34.75 per dozen Carl s Donuts Glazed, Sour Cream, Apple Fritter, Chocolate Glazed $32.50 per dozen In Season Whole Fresh Fruit $26.00 per dozen Yogurt Assorted Flavors $39.25 per dozen Individual Cereals Rice Chex, Cheerios, Honey Nut Cheerios, Nature Valley Low-Fat Granola & Fruit, Fiber-One Raisin Brand Clusters, Skim and Whole Milk $63.00 per dozen Fresh Sliced Fruit Tray Pineapple, Melons, Berries $ Serves 24 Package Good Morning, Las Vegas! Lemon, Banana and Cinnamon Breakfast Breads, Fresh Baked Pastries, Croissants, Bottled Tropicana Fruit Juices, Starbucks Coffee, Hot Tea, Sweet Butter, Smucker s Preserves $ All prices subject to 8.1% sales tax and 19% administrative 202 charge. All pricing subject to change without notice. 7
203 LUNCH Platters are designed to serve 12 guests. All platters are accompanied by assorted bagged chips. Sin City Sliders Chicken BLT - Sliced Chicken Breast, Smoked Bacon, Pico de Gallo, Baguette Italian Grinder - Salami, Ham, Pepperoni, Provolone, Pepperoncini, Italian Dressing, Baguette Turkey Slider - Turkey, Jack Cheese, Sweet Peppers, Romaine, Herb Mayo, Baguette $ Sandwich Platters Assorted Vegetarian Caprese - Spring Mix, Mozzarella, Sundried Tomato, Garlic and Herb Wrap Southwest Vegetable - Grilled Zucchini, Squash, Eggplant, Corn, Sweet Peppers, Southwest Seasoning, Jack Cheese, Chipotle Cream Cheese, Tomato Wrap Traditional - Tomato, Cucumber, Carrots, Pea Shoots, Sunflower Seeds, Boursin, Provolone, Wheat Kaiser $ Roast Turkey on Croissant Sliced Turkey, Provolone, Leaf Lettuce, Croissant, Mayo, Mustard Spreads $ Black Bean Chicken Wrap Julienned Chicken, Black Bean Spread, Parmesan, Romaine, Flour Tortilla $ #1 Best Seller! Only Vegas Platter Chicken Chipotle - Cotija Cheese, Lettuce, Tomato, White Kaiser Honey Ham & Swiss Lettuce, Wheat Kaiser Gourmet Roast Beef* Cheddar, Lettuce, Horseradish Spread, White Kaiser Southwest Vegetable - Grilled Zucchini, Squash, Eggplant, Corn, Sweet Peppers, Southwest Seasoning, Jack Cheese, Chipotle Cream Cheese, Tomato Wrap $ *Consuming raw or undercooked meats, poultry, seafood, shellfish, or eggs may increase your risk of foodborne illness. All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice
204 LUNCH Salads Salads are designed to serve 12 guests. Mediterranean Pasta Salad Tri-color Rotini, Zucchini, Carrots, Broccolini, Sweet Onion, Feta, Sundried Tomato Vinaigrette. $68.00 All American Potato Salad Red Bliss Potato, Egg, Celery, Dijon Aioli, Celery Seed. $69.00 Harvest Green Salad Mixed Field Greens, Maytag Blue Cheese, Candied Walnuts, Dried Cranberries, Apricots, Balsamic Vinaigrette Dressing $71.75 Classic Caesar Salad Romaine Hearts, Garlic Croutons, Parmesan, Caesar Dressing $71.75 Southwest Salad Hearts of Romaine, Corn, Black Bean, Red Pepper, Jalapeno, Lime Vinaigrette Salsa, Tortilla Strips, Chipotle Ranch Dressing $76.25 Grilled Chicken Add Grilled Sea Salt and Peppercorn Mélange Chicken to Any Salad $ All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice. 9
205 LUNCH Boxed Lunches Individual boxed lunch, all served with whole fruit, bagged Lays chips, Famous Amos cookies & bottled water. Chicken Club Wrap Grilled Chicken Breast, Romaine Lettuce, Smoked Bacon, Cheddar Cheese, Ranch Dressing, Garlic Herb Wrap $25.00 Roast Turkey on Croissant Sliced Roasted Turkey, Provolone, Leaf Lettuce, Mayo, Mustard, Croissant $21.75 Honey Ham and Swiss Leaf Lettuce, Whole Grain Mustard Spread, Wheat Kaiser $21.75 Gourmet Roast Beef* Cheddar Cheese, Horseradish Spread, Romaine Lettuce, Kaiser $21.75 Vegetarian Chick Pea Salad on Multi Grain Kalamata Olives, Roasted Tomato, Romaine Lettuce, Tomato Ranch Spread, Multigrain Roll $25.00 Vegetable Cobb Salad Chopped Romaine Lettuce, Grilled Vegetables, Bleu Cheese, Tomatoes, Hard Boiled Egg, Ranch Dressing $25.00 Chicken Caesar Salad Grilled Chicken, Hearts of Romaine, Parmesan, Croutons, Caesar Dressing $21.75 *Consuming raw or undercooked meats, poultry, seafood, shellfish, or eggs may increase your risk of foodborne illness. All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice
206 SNACKS Snacks are designed to serve 12 guests. Specialty Logo Sheet Cake Display Your Company s Logo!! $ Half Sheet Cake (serves 45) $ Full Sheet Cake (serves 90) Savory Salsa Time Tostitos Brand Corn Tortilla Chips, Guacatillo, Pico de Gallo $32.50 Rold Gold Pretzels Individual Bags $24.00 per dozen Planters Salted Peanuts Individual Bags $24.00 per dozen Planters Fruit and Nut Trail Mix Individual Bags $24.00 per dozen Sweet Dessert Bars Brulee Raspberry White Chocolate Cheese Bar, Caramel Apple Grannies, Lemon Shortbread, Gooey Turtle Brownie $50.00 per dozen Fudge Brownies Double Chocolate Fudge Brownies (no nut item) $43.50 per dozen Colossal Cookies Otis Spunkmeyer Chocolate Chip, Oatmeal Raisin, White Chocolate Macadamia Nut $34.75 per dozen Assorted Bagged Chips Doritos, Cheetos Crunchy, Lays Original, Barbecue $22.75 Chex Mix Snack Mix Traditional, Honey Nut, Hot & Spicy Individual Bags $35.00 Nature Valley Granola Bars Assorted Flavors $36.00 per dozen Energy and Protein Bar Kashi, Power Bars $50.00 per dozen Paradise Road Assorted Otis Spunkmeyer Colossal Cookies, Fudge Brownies, Petite Cheesecakes: Raspberry, Lemon and Vanilla $ per dozen Candy Bowl Jolly Rancher Hard Candy, Werther s Originals, Hershey s Miniatures, Peppermints, Sour Rockin Rods $75.00 Drizzled Rice Krispy Treats White and Dark Chocolate $43.75 per dozen 206 All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice. 11
207 SPECIALTY ITEMS Antique Popcorn Machine (Attendant Required) 67 H x 34 W x 26 D *Requires dedicated 110 volt, 20 amp electrical outlet $ per day Tabletop Popcorn Machine (Attendant Required) 22 H x 22 W x 18 D *Requires dedicated 110 volt, 20 amp electrical outlet $81.75 per day Portable Convection Cookie Oven (Attendant Required) 22 H x 22 W x 18 D *Requires dedicated 110 volt, 20 amp electrical outlet $54.50 per day Specialty Refresh Items Popcorn Packs Individual Packages of Popcorn Kernels, Oil and Seasoning; Includes Popcorn Serving Bags Serves approx. 200 bags $ Otis Spunkmeyer Cookie Dough Your Choice of Chocolate Chip, Butter Sugar, Oatmeal Raisin, Peanut Butter, or White Chocolate Macadamia Nut Cookie Dough Serves 240 pieces $ Accompaniments 207 All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice. 12
208 RECEPTIONS Hot Items are sold in increments of 50 pieces unless otherwise specified. Crispy Boneless Wings Lightly Breaded or Spicy Buffalo Style, with Ranch Dressing $ per 50 Tempura Shrimp* Farm Raised Shrimp, Hand Breaded and Tempura Battered, Thai Chili Sauce $ per 50 Chicken Southwest Spring Rolls Seasoned Chicken, Black Beans, Sharp Cheddar Cheese and Cream Cheese with Southwest Vegetables $ per 50 Chicken Potstickers Pan Fried Asian Dumplings Filled with Chicken, Green Onion and Ginger with a Thai Chili Sauce $ per 50 Petite Beef Wellington* Layers of Delicate Puff Pastry Enrobed in Beef Seasoned with Mushroom Duxelle $ per 50 *Consuming raw or undercooked meats, poultry, seafood, shellfish, or eggs may increase your risk of foodborne illness. Cold Jumbo Shrimp Cocktail* Wild Caught Jumbo Shrimp Traditional Horseradish Cocktail Sauce, Lemon $ per 50 Canapés* Goat Cheese and Roasted Peppers on Toast Round, Seared Ahi Tuna, Nori, Wasabi Caviar on Toast Square, Smoked Chicken, Papaya Salsa, Cream Cheese on Multi- Grain Baguette Serves 48 guests $ per 50 Hummus Trio Traditional,White Bean & Roasted Garlic, Edamame Mint Pita, Grissini, Flat Breads Serves 24 guests $ per 50 Gourmet Cheese Board Savory Brie, Aged Cheddar, Creamy Maytag Bleu and Boursin Cheese, Fruit Garnish, Gourmet Crackers and Lavosh Serves 24 guests $ per 50 Garden Fresh Vegetable Crudité Seasonal Vegetable Display Including Carrots, Cherry Tomatoes, Celery and Broccoli, Roasted Red Pepper Dip Serves 24 guests $ per 50 All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice
209 ALCOHOLIC BEVERAGES $165 per bartender labor fee will be applied to all bar services. $55 per additional hour will be applied after first four hours. Price List Call Cocktails l $7.00 each Svedka Vodka, Cruzan Rum, Bombay Gin, Bacardi Oakheart, Canadian Club, Jack Daniels, Sauza Blue 100% Silver, Dewar s White House Wine- by the glass l $6.50 Robert Mondavi Woodbridge Merlot, Chardonnay Imported and Craft Beer l $6.50 each Corona Extra, Heineken, St. Pauli Girl nonalcohlic, Blue Moon Domestic Beer l $5.50 each Budweiser, Bud Light Bottled Water l $2.75 each Soft Drinks l $2.50 each Pepsi, Diet Pepsi, Sierra Mist Cash Bar Includes Disposable Cups, Napkins and Necessary Mixers Priced Inclusive of Sales Tax. Hosted Bar Includes Disposable Cups, Napkins and Necessary Mixers. Price Subject to Sales Tax and Service Charge Charged on Consumption. Additional selections available by request with 72 business hours notice. Additional Items China Upgrade l $3 per person Bar fronts are included for meeting rooms, and are available based on availability for show floor bars. Client is responsible for providing one 8 skirted table as a back bar for meeting rooms and two 8 skirted tables for bars on the show floor. 209 All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice. 14
210 China and Linen If china service is ordered, it is required that service personnel also be ordered to work in your exhibit/booth. Linen is offered in black or white (custom colored linen may be ordered at additional charges with 72 business hour prior notice) Full China Service Dinner plate, coffee cup and saucer, water glass, fork, knife and spoon. $6.00 per setting Linen Napkin $1.00 each Line Table Cloth Sizes 90 x 90 or 54 x 120 $10.00 each Labor All labor is scheduled at a four hour minimum. This consists of one hour for set-up, one hour for break-down and two hours for service. After eight hours, the hourly labor rate increases to time and one-half. After 12 hours, the hourly rate increases to double time. Our union service personnel are entitled to two 15 minute and one 30 minute break per eight hour shift. Food Server, Runner or Bus Person Culinary Attendant or Bartender $ Four hour minimum $ Four hour minimum $30.00 per additional hour $ per additional hour Booth Manager Personal Chef $ per day $ per day 210 All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice. 15
211 Order Form PLEASE FAX COMPLETED FORM TO or to Confirmation will be ed or faxed back to you. **If you do not receive WRITTEN CONFIRMATION, CONTACT OUR OFFICES to ensure that your order was received** If you need more space, please make multiple copies of the order form prior to completion. SHOW NAME: Las Vegas Convention Center 3150 Paradise Road Las Vegas, NV Toll Free: 800-CATER-11 Tel: COMPANY: CONTACT: ON SITE CONTACT: ADDRESS: CELL #: TELEPHONE #: FAX #: BOOTH/RM DATE #: START TIME END TIME QTY # OF PEOPLE: ITEM DESCRIPTION ITEM PRICE ROOM SETUP: Rounds/8 Rounds/10 Hollow Square Theater Classroom Other 10% Show Pricing (if Applicable) Subtotal: 19% Administrative charge: 8.1% Sales Tax: Total Amount Due: 211 All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice. 16
212 Credit Card Authorization Form SHOW NAME: Las Vegas Convention Center 3150 Paradise Road Las Vegas, NV Toll Free: 800-CATER-11 Tel: COMPANY: BILLING ADDRESS: (FOR CREDIT CARD) TELEPHONE #: FAX #: CARD HOLDER NAME: CREDIT CARD #: EXPIRATION DATE: SIGNATURE: Company Check to be used for initial deposit. Credit Card to be used for reorders and the balance of the bill. Credit Card to be used for all charges during the show and for any re-ordering on site. AMERICAN EXPRESS VISA MASTERCARD Customer agrees to pay total charges as specified on the catering order(s) as well as applicable charges on additional items ordered on site. **A copy of the credit card front and back must accompany this form.** Under no circumstances will ARAMARK accept re-orders without a credit card on file. Under no circumstances does ARAMARK take orders or credit card numbers over the phone. Customer must either fax or mail order with signature of cardholder. 212 All prices subject to 8.1% sales tax and 19% administrative charge. All pricing subject to change without notice. 17
213 EXHIBITOR SERVICE MANUAL October Las Vegas, NV Las Vegas Convention Center ISSA Advertising & Promotional Quick Links Invite Your Customers through your registration dashboard. It s FREE and easy to use! Upload and keep your lead lists confidential, customize pre-created templates, and track your success with helpful reporting tools. Enter the 2015 ISSA Innovation Award Program ( and maximize your presence with four months of exposure on ISSA.com. Exhibiting entries will also be featured on the trade show floor in Las Vegas and in an ISSA-TV Live Stream interview. Plus, your odds of winning double this year with twice the number of awards five category winners will be selected by customers online and five additional Visitors Choice awards will be selected by attendees at the show! Advertise in the official ISSA/INTERCLEAN Mobile App! Stand out when attendees use the mobile app to plan their show experience in Las Vegas. Banner ads, push notifications, a new scavenger hunt, and other opportunities are available within the app to drive traffic to your booth and increase leads. Details coming soon at Customize your Digital Listings! Your digital listing is used in the online exhibit directory, the Official Exhibit Directory, and the mobile app. Update your products, services, special show discounts, and contact information before, during, and after the show! Visit for instructions. Download the official ISSA/INTERCLEAN Media Contact List! Public relations are a great way to gain free publicity for your company. Send out press information on your business, its new products and services and your participation in ISSA/INTERCLEAN. Become a show Sponsor! Promote your show presence through one of the many branding opportunities at ISSA/INTERCLEAN! Learn more at Download the 2015 Media Kit! Learn more about advertising and sponsorships available at ISSA/INTERCLEAN Get the official ISSA logos! Download your ISSA Member logo (exclusive member benefit), or request the official ISSA/INTERLCEAN logo from [email protected] Don t see what you re looking for? Need assistance? Contact your sales representative: Mikel Gabrielson ([email protected]) or Iris Weinstein ([email protected]) 213
214 2015 INNOVATION AWARD PROGRAM The ISSA Innovation Award Program returns in 2015 bringing you even more valuable exposure for your innovative products and services. Enter your top innovations for a chance to win a prestigious ISSA Innovation Award! CATEGORIES CLEANING AGENTS DISPENSERS EQUIPMENT SERVICES & TECHNOLOGY SUPPLIES EXCELLENT EXPOSURE - MORE CHANCES TO WIN Five ISSA Innovation Award category winners will be selected by distributors, wholesalers, and facility service providers who vote online at ISSA.com from July 1 October 16. Then, five additional ISSA Innovation Award Visitors Choice winners will be selected by eligible attendees who vote in the Innovation Award Showcase at ISSA/INTERCLEAN North America 2015 in Las Vegas, NV. Receive more than three months of exposure on the industry s most popular Web site, ISSA.com, from July 1 October 16. Exhibiting entries will also be featured on the trade show floor, October Mobile-friendly site access enables entry viewing and voting not only on voters desktops, but on all mobile devices and tablets. EFFECTIVE PROMOTION Reach ISSA/INTERCLEAN attendees and ISSA.com visitors by recording a showcase interview with ISSA-TV during the live video stream from Las Vegas. Gain valuable publicity through ISSA s comprehensive marketing plan, which includes promotion to ISSA members, industry media, and significant exposure on ISSA.com. Receive promotional tools such as program logos and invitation templates you can use with your customers on ISSA.com. PROVEN RESULTS In 2014, the Innovation Award Program generated: 50,000 total online page views; Average of 4,300 views per entry 51 entries in five different categories More than 4,200 leads ENTRY FEE ISSA Members: $2,595 Non-members: $2,995 Video Package: $5,000* (Details on page 2) Contact the ISSA Sales Department at ; [email protected], or learn more at Entry Deadline: June 15, 2015 INNOVATION AWARD Is your company s product or service ready to BE IN THE INDUSTRY SPOTLIGHT and take home the top prize? 214 issa.com/innovation
215 INNOVATION AWARD 2015 INNOVATION AWARD ENTRY FORM ENTRY INFORMATION (ALL ENTRIES DUE JUNE 15) Company Name: Product/Service Name: Company Website: Contact Name: Contact Contact Direct Phone: ENTRY CHECKLIST Product preview video (Contact ISSA for video specs) Up to six (6) product images A 50-word description One (1) product literature PDF A link to your website or custom URL Contact or a link to request more information Images: one main image (1000 x 1000px maximum,.jpg format) and up to five gallery images (800 x 600px maximum,.jpg format) to [email protected] (Subject to ISSA Approval) PRODUCT/SERVICES CATEGORY Cleaning Agents Dispensers Equipment Services & Technology Supplies Entry fee*: ISSA Member: US $2,595 Non-member: US $2,995 Video Package**: US $5,000 *Entry fee includes online program and onsite Innovation showcase placement if registered to exhibit at ISSA/INTERCLEAN North America **Available to members only. Includes 1 entry + video ad featured for four months on issa.com. Participant s Authorization: By signing below, the individual acknowledges that he/she has read and fully agrees to the terms and conditions of the ISSA Innovation Program as set forth in the entry form. Signature and date PAYMENT OPTIONS Remit checks no later than June 30, 2015 to: ISSA, 3300 Dundee Rd., Northbrook, IL Check Remit in U.S. Funds Credit Card: American Express Visa MasterCard Credit Card No. Exp. Date: Month Year Print Cardholder s Name: Signature Note: ISSA will send separate forms to display product in the Innovation Showcase Area to your company contact person above. Any questions? Contact the ISSA Sales Department at ; [email protected]. 215
216 INNOVATION AWARD 2015 ADVERTISING TERMS & CONDITIONS 1. Advertising Rates, Duration and Schedule. Advertising is sold on a first come basis to ISSA member companies only unless otherwise approved by ISSA. ISSA reserves the right to adjust contracted advertising schedules as necessary to comply with these requirements and to assure equal advertising opportunities for its membership. Online and Print Advertisers shall purchase advertisements at the rate listed and for the duration specified on the Advertising Contract. ISSA reserves the right to insert the word advertisement in advertising copy. ISSA is not responsible for copy inaccuracies or unsatisfactory final production quality resulting from provided materials. Prices, rates, promotions, discounts and premiums are subject to change at any time at ISSA s sole discretion without notice. This advertising contract and/ or Insertion order signed by a prospective advertiser, and/or their agent, shall be construed as an offer to enter into a contract and ISSA reserves the right to accept or reject such offers. 2. Payment. For ISSA members, payment is due within 30 days of the initial invoice date. Accounts 30 days or more overdue are charged a 2 percent monthly late fee. ISSA will not accept advertising from Advertisers whose account is 60 days or more past due. Non-members of ISSA must pay for advertisements in full at the time the order is placed. Members of ISSA with past-due accounts with ISSA must also make full payment in advance of ISSA accepting the advertising. ISSA reserves the right to hold the Advertiser and / or its agency jointly and severally liable in the case of overdue accounts. All expenses and legal fees incurred by ISSA in collecting outstanding accounts shall be paid by the Advertiser. ISSA reserves the right to cancel this Agreement and suspend any print advertisements at any time upon Advertiser s failure to pay any monies due under this Agreement in a timely manner. 3. Cancellation. Cancellations of scheduled advertising must be in writing and received by ISSA 10 business days prior to the closing date of ISSAToday and scheduled start date of online advertisement. Advertising Contracts for print and online advertising canceled fewer than 10 business days prior to the closing date and scheduled start date of online advertisement require full payment at the contracted rate. Print and online advertising contracts cancelled prior to completion will incur a cancellation fee of 50 percent of the remaining contract value. ISSA reserves the right to hold the advertiser and/or its agency jointly and individually liable in the event of nonpayment for all monies due ISSA. 4. Positioning. Positioning of advertisements in ISSA Today and ISSA.com is at the sole discretion of ISSA. Any request by Advertiser for any particular position where the advertisement is to be placed in ISSA Today shall be treated as a request only, and ISSA shall not be obligated to comply with said request. In the event said request for positioning is granted, Advertiser shall pay an additional position charge as set forth on the Advertising Contract. 5. Usage Statistics. Advertiser acknowledges that ISSA has not made any guarantees with respect to usage statistics or levels of impressions for any advertising. ISSA provides Advertiser with estimated usage only as a courtesy to the Advertiser and shall not be held liable for any claims relating to said usage statistics. 6. Indemnification. Advertiser shall indemnify ISSA and hold ISSA harmless from any and all loss, cost, expense, and damages of any nature whatsoever, including but not limited to reasonable attorney fees, on account of any and all manner of claims, demands, actions and proceedings that may be instituted against ISSA, including but not limited to claims alleging that any advertisement submitted under this Agreement by or on behalf of Advertiser violates any copyright or any other intellectual property right of any person, or that contains any matter that is libelous or defamatory of any person or company, or that contains any inaccurate or unauthorized claims. Advertiser agrees at Advertiser s own expense, to promptly defend and continue such defense of any such claim, demand, action or proceeding that may be brought against ISSA, provided that ISSA shall promptly notify Advertiser with respect thereto. Advertiser shall reimburse ISSA for any amount paid by ISSA in settlement of any such claims or in satisfaction of judgments obtained by reason of publication of such advertisement copy, including but not limited to all expenses incurred in connection therewith, including but not limited to, reasonable attorney fees and court costs. 7. Copyright. All advertisements, which represents the creative effort of ISSA and/or the use of creativity, illustrations, labor, composition, or material furnished by ISSA, is and remains the property of ISSA, including any and all rights of copyright therein. Advertiser understands and agrees that it cannot authorize reproductions, in whole or in part, of any such advertisements, without the express written permission of ISSA. 8. Rejection of Advertisements. ISSA reserves the right to not run any advertisement that it receives that is not in accordance with its policies, including but not limited to any advertisements that ISSA, in its sole discretion, considers inappropriate, misleading, or offensive. ISSA reserves the right to reject or cancel any advertisement, order or reservation for such advertisement at any time and to reject any URL link embodied within any such advertisement. 9. Limitation of Liability. Advertiser assumes all liability for the content of its advertisement, and agrees to hold harmless, and will indemnify ISSA from all claims, losses, judgments, and damages arising there from. ISSA is not responsible for copy inaccuracies or unsatisfactory final production quality resulting from materials provided by Advertiser. Liability for typographical errors, wrong insertions, late publications, and/or non-publication, non-performance, as well as all other matters Advertiser might raise relevant to this Agreement, is limited to the amount charged Advertiser by ISSA for the applicable advertisement. Claims for an allowance for such matters must be made within 7 calendar days of the matters first occurrence. This limitation of liability is a condition for the acceptance of any advertisements under this agreement by issa. In no event shall issa be liable to advertiser or any third party for any indirect, special or consequential damages, including but not limited to lost profits or unrealized business opportunity, arising out of this agreement or the publication of or failure to publish any advertisement, whether or not issa was advised of the possibility of such damage. 10. Force Majeure. Each party to this Agreement shall be excused from performance of its obligations hereunder without penalty or liability where such failure to perform is the result of acts of God, acts of war, terrorism, government regulation, disaster, fire, strikes, work stoppages, civil disorder, or other similar causes beyond the parties reasonable control. 11. Assignment. This Agreement may not be assigned or transferred by the Advertiser. 12. Governing Law. This Agreement shall be construed and governed by the laws of the State of Illinois. INNOVATION AWARD 3300 Dundee Rd., Northbrook, IL US / FX: issa.com
217 EXHIBITOR SERVICE MANUAL October Las Vegas, NV Las Vegas Convention Center ISSA MEDIA CONTACT LIST Public relations are a great way to gain free publicity for your company. By sending out information to the media regarding your business, its new products and services, and especially, its participation in ISSA/INTERCLEAN North America 2015, in Las Vegas, NV, you can build awareness of your company throughout the industry and the world. You can even increase your booth traffic by alerting editors about your company and generating media coverage. To help you reach the right press contacts in the cleaning and maintenance industry, we ve compiled the following list. Remember to send your press releases out at least 6-8 weeks prior to an issue s publication date and call to make sure editors have received the information and don t have any unanswered questions. Please note: This is a list of media that usually cover the facility, cleaning, and related industries and/or the show. Depending on the show s location, and media needs and schedules, not all media will be present at the show itself. Exhibitors are also encouraged to contact non-industry media with news and editorial ideas that may be of regional, local, or national interest and/or relevant to the public. American School & Hospital Facility (FSP) Publisher: Line Murphy Editor: Irene Tlach [email protected] [email protected] American School & University (FSP) Editor-in-Chief/Associate Publisher: Joe Agron Managing Editor/Content Products Director: Steven Averett Associate Editor: Kimberlee Payton-Jones [email protected] [email protected] [email protected] American Window Cleaner (FSP) Publisher/Partner: Norman Finegold Creative Director/Partner: Karen Grinter [email protected] [email protected] ARCSI News (FSP) Executive Director: Ernie Hartong Communications Director: Erin Lasch Membership Director: Jeff Fisher [email protected] [email protected] [email protected] Broom Brush & Mop (FSP) Don Rankin [email protected], [email protected] Brushware (D) President: Norman Finegold Publisher: Karen Grinter Correspondent: Bob Lawrence [email protected] Buiding Operating Management (FSP) Ed Sullivan [email protected] 217
218 EXHIBITOR SERVICE MANUAL October Las Vegas, NV Las Vegas Convention Center Building Services Management (FSP) Executive Editor: Chris Sanford Managing Editor: LaQuita Owens California Building News (FSP) Editor: Henry Eason Chain Store Age (FSP) Publisher: Gary Esposito Editor: Marianne Wilson Clean India Journal (D) Editor-in-Chief: Mangala Chandran Managing Editor: Mohana M. Sub Editor: Suprita Anupam Cleaner Times (D) Editor: Jim McMurry Managing Editor: Michael Hamline Cleanfax (FSP) Executive Editor: Jeff Cross Assistant Editor: Amanda Hosey Cleaning & Maintenance Management (FSP) Contact: Kelly Zimmerman Cleaning & Restoration (FSP) Patricia L Harman [email protected] [email protected] Cleaning Business Today (FSP) Publisher: Tom Stewart Editor: CeCe Mikell [email protected] [email protected] Cleaning Consultants (FSP) President/Publisher: William Bill Griffin [email protected] Cleaning Hygiene Today (FSP) News Contact: Caroline Hill Article Contact: Cathy Hayward [email protected] [email protected] CleanLink (D) Editor: Corinne Zudonyi [email protected] 218
219 Contracting Profits (FSP) Editor: Dan Weltin Associate Editor: Nick Bullock Correctional News Group Publisher: Larry Howe Managing Editor: Torrey Sims Environmental Health & Safety Journal Editor: Michael Bittner Environmental Leader E-Newsletter (Other) Managing Editor: Jessica Lyons Hardcastle x702. European Cleaning Journal (D) michelle Marshall Executive Housekeeping Today (FSP) Editor: Allen Rathey EXHIBITOR SERVICE MANUAL October Las Vegas, NV Las Vegas Convention Center Facility Executive (FSP) Editor-in-Chief: Anne Vazquez Assistant Editor: Dominique Cantelme Facilities Maintenance Decisions Editor: Dan Hounsell FacilitiesNet (FSP) Editor: Casey Laughman x524 Facility Cleaning Decisions (FSP) Corinne Zudonyi x521 Facility Management Journal (FSP) Editor-in-Chief: Andrea Sanchez Senior Associate Editor: Laurie Steiner Facility Manager (FSP) Editor: Steve Glazner Managing Editor: Anita Dosik FacilityCare (FSP) Emily Howard
220 EXHIBITOR SERVICE MANUAL October Las Vegas, NV Las Vegas Convention Center Floor Focus (D) Floor Trends Editor: Matthew Spieler Associate Editor/TalkFloor Web Editor: Michael Chmielecki Associate Editor: Terra Donnelly (Editor) FMLink E-newsletter Publisher: Peter Kimmel FM World Editor: Martin Read News Editor: Herpreet Kaur Grewal 44-(0) Green Building News Group Publisher: Larry Howe Managing Editor: Torrey Sims GreenBiz Group (OTHER) Chairman Executive Editor: Joel Makower Managing Editor: Elsa Wenzel Associate Editor: Lauren Hepler Happi Vice President/Editorial Director: Tom Branna Associate Editor: Christine Esposito Associate Editor: Melissa Meisel Health Care, Construction & Operations News Group Publisher: Larry Howe Managing Editor: Torrey Sims Healthy Facilities Institute President: Allen Rathey Health Facilities Management Editor: Mike Hrickiewicz Senior Editor: Jeff Ferenc Senior Editor: Bob Kehoe Healthy Schools Campaign Communications Director: Jeremy Borling Writer and Content Coordinator: Abby Callard
221 EXHIBITOR SERVICE MANUAL October Las Vegas, NV Las Vegas Convention Center ICS Cleaning Specialist Publisher: Randy Green Editor: Eric Fish (Editor) Inclean (FSP) Editor: Kim Taranto Consulting Editor: Alan Hardcastle Industrial Maintenance & Plant Operation (FSP) Editor: Anna Wells x7786 Inside Supply Management (FSP) Managing Editor: John Yuva Senior Copy Editor: Lisa Wolters-Broder x3071 ISSA Today (D, FSP) Senior Editor/ISSA Director Communications & Publications: Lisa Veeck ISSA/INTERCLEAN North America Official Exhibit Directory (D,FSP) ISSA Director Communications & Publications/Senior Editor: Lisa Veeck Lodging (FSP) Editor-in-Chief: Sean Downey Editor, LodgingMagazine.com: Megan Sullivan Managing Editor: Kate Hughes Maintenance Sales News (D) Publisher: Don Rankin Editor: Harrell Kerkhoff Modern Distribution Management (D) Editor: Jenel Stelton-Holtmeier Associate Editor: Eric Smith Nonwovens Industry (D) Editor: Karen McIntyre Managing Editor: Tim Wright Editorial Director: Tom Branna Occupational Health & Safety (Other) Editor: Jerry Laws Associate Content Editor: Matt Holden EE-News Editor: Brent Dirks
222 Plant Services (FSP) Editor-in Chief: Thomas Wilk Associate Editor Digital Media: Alexis Gajewski Premises and Facilities Management (FSP) Director: Dan Jago Editor: David Strydom 44-(0) Sanitation Canada (D) Publisher: Mike Nosko Editor: Tanja Nowotny Sanitary Maintenance (D) Editor-in-Chief:Dan Weltin Associate Editor: Nick Bragg Tomorrow's Health & Safety (FSP) Editor: Tanita Cross EXHIBITOR SERVICE MANUAL October Las Vegas, NV Las Vegas Convention Center 1105 Media Editor-in-Chief: Jerry Enderle Managing Editor: Shannon O Connor Assistant Editor: Brandon Barrett [email protected] [email protected] [email protected] The Cleanzine (D) Publishing Editor: Jan Hobbs Publishing Director: John Austen [email protected] Tomorrow's FM (FSP) Editor: Rebekah Thompson [email protected] [email protected] Walden's Convention Daily (Other) Editor: Alfred Walden Jr. Sales/Editorial Contributor: Charlie Walden [email protected] [email protected] OPI Editor: Andy Braithwaite Features & production Editor: Heike Dieckmann News Editor: Michelle Sturma [email protected] [email protected] [email protected] School Planning & Management (FSP) D = Distributor = otherwise industry-related 222
223 223
224 224
225 Index All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, Online Innovation Award Program, Page rd Party Billing Request, Page 81 A A-2: Furniture Package, Page 46 A-5: International Packages, Page 181 A-6a: Carpet and Standard Furniture Package Order Form, Page 47 A-6b: Carpet and Specialty Furniture Package Order Form, Page 48 Activity Planners Brochure, Page 184 Advance Shipping Labels, Page 132 Aramark Exhibitor Catering Menus, Page 196 Audio Visual and Equipment Order Form, Page 148 B Booth Approval (Island/Peninsula), Page 33 Booth Hostess/ Interpreters/ Modeling, Page 151 Booth Layout Form, Page 115 C C-1: Carpet Order Form, Page 40 Carpet Brochure, Page 39 Carpet Package Order Form, Page 41 Cartload Service Order Form, Page 117 CMAC Shuttle Bus Promotional Opportunities & Rates, Page 224 Convenience Package Order Form, Page 38 Convention Center Meeting Booth Request Form, Page 190 D D-1: Standard Exhibit Systems Order Form, Page 35 Digital File Preparation, Page 61 Direct Shipping Labels, Page 133 Domestic Shipping Quote Form: GES Logistics, Page 124 Donation Information, Page 20 E E-10: Electrical Overhead Lighting Layout Form, Page 106 E-1: Electrical Rental Information, Page 96 E-2: Electrical Rental Order Form, Page 101 E-3: Electrical Labor Order Form, Page 102 E-4: Electrical Booth Work Labor, Page 103 E-6: Electrical Equipment Rental Order Form, Page 104 EAC On-Site Wristband Policy, Page 68 EAC Work Authorization Form, Page 69 Electric Chain Hoist & Truss Order Form, Page 113 Electrical Checklist, Page 97 Electrical FAQ, Page 98 Exhibit Hanging Sign Order Form, Page 77 Cleaning Order Form, Page Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 225 Order Directly Online:
226 Index All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Exhibit Policies for Distributors & Wholesalers, Page 34 Exhibitor Information Guide, Page 11 Exhibitor Installation /Dismantling Schedule, Page 9 Exhibitor Liability & Insurance Information, Page 137 Exhibitor Registration Information, Page 182 Exhibitor Service Manual Checklist, Page 17 F FedEx Business Center, Page 160 FedEx Scooter Rates, Page 223 Fire Regulation Information, Page 125 Floral Order Form, Page 153 Freight Service Questionnaire, Page 123 Furniture & Accessories Order Form, Page 45 G G-11: General Information, Page 74 G-1: Show Information, Page 7 G-2: Payment & Credit Card Charge Authorization, Page 84 G-5: Stop. Think. Safety., Page 141 GES Global Transportation Plus, Page 179 GES Information and Order Forms, Page 5 GES Logistics - Domestic Shipping Quote Form, Page 124 GES Logistics - International Shipping Quote Form, Page 180 GES Terms & Conditions of Contract, Page 80 GES Transportation Plus, Page 120 Graphics & Signage Order Form, Page 60 H Hanging Sign / Truss Labor Information, Page 111 Hanging Sign / Truss Labor Order Form, Page 112 Hanging Sign Shipping Labels, Page 131 Hotel and Travel Information, Page 183 Hotel Meeting Space Contact List, Page 191 I In-Booth Forklift & Labor Order Form, Page 110 International Freight FAQ's, Page 176 International Freight Forwarding and Customs, Page 174 International Pavilion 3rd Party Billing Request, Page 82 International Shipping Quote Form: GES Logistics, Page 180 Internet/Network Order Form, Page 163 ISSA Exhibit Booth Construction Guidelines, Page 22 ISSA Meeting Hub Request Form, Page 186 ISSA Quick Link Page, Page 213 K K-2: Plumbing Labor Order Form, Page 108 Key Information\Supervised Labor Checklist, Page Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 226 Order Directly Online:
227 Index All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 L L-1: Installation & Dismantling Order Form, Page 109 L-3: Notice of Intent to Use EAC and Policies and Procedures, Page 70 Lead Retrieval, Page 169 Location Flyer FedEx, Page 162 LV Contractor and Vendor Endorsements Form, Page 75 LV Fire and Safety Form, Page 143 LV Supervisory Personnel Form, Page 145 LVCC Ordering Information, Page 86 M Marshaling Yard & Direct Deliveries Information, Page 130 Procedures for Using an EAC, Page 66 Protect Your Intellectual Property Rights (IPR), Page 139 R R-14: POV Instructions, Page 118 R-1: GES Material Handling Information, Page 119 S Sample COI, Page 138 Schedule Overview, Page 19 Section 10: International Exhibitors, Page 174 Section 11: Hotel/Registration/Travel, Page 183 Material Handling Order Form, Page 121 Media Contact List, Page 217 Motorized Vehicle Notification, Page 65 O Official ISSA Vendor Information Sheet, Page 146 On Peak Letter, Page 21 Operation of All Mechanical Lifts, Page 85 P Pavilion Event Services Terms and Conditions, Page 147 Photography, Page 154 Plumbing Order Form, Page 107 Pre-Printed Bill of Lading (BOL) and Outbound Labels Request, Page 122 PRG Meeting Room Service Form, Page 193 Section 12: Meetings / Hospitality, Page 186 Section 13: Advertising & Promotional Opportunities, Page 213 Section 1: General Information, Page 7 Section 2: Booth Display and Services, Page 22 Section 3: Exhibitor Appointed Contractors (EAC's), Page 66 Section 4: GES and Las Vegas Convention Center Services, Page 74 Section 5: Utility Services, Page 96 Section 6: Labor, Page 109 Section 7: Shipping and Material Handling, Page 119 Section 8: Insurance/Liability/Security, Page 136 Section 9: Official Vendors, Page Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 227 Order Directly Online:
228 Index All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual. INTERCLEAN NORTH AMERICA Las Vegas Convention Center October 21-23, 2015 Security Information, Page 136 Shipping Labels: Advance, Page 132 Shipping Labels: Direct, Page 133 Warehouse Storage Service Order Form, Page 134 Welcome Letter, Page 6 Show Site Work Rules, Page 79 Skid Accessible Storage Order Form, Page 116 SOA Security Order Form, Page 142 Special Handling Brochure, Page 122 Specialty Furniture Brochure, Page 49 Specialty Furniture Order Form, Page 58 Standard Exhibit Systems Brochure, Page 36 Standard Furniture Brochure, Page 42 Standard Graphics Brochure, Page 63 Supervised Labor Checklist & Key Information, Page 83 T Targeted Floor Plan, Page 135 Targeted Freight Information, Page 129 Targeted Move-in Information, Page 128 Terms & Conditions of Contract: GES, Page 80 Trade Show Tips, Page 10 Truss Lighting Package Order Form, Page 78 TSE Stagehand Labor, Page 105 V Vehicle Placement Order Form, Page 64 W Need Assistance? Toll Free: Tel: Global Experience Specialists, Inc. (GES) 228 Order Directly Online:
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