Insurance & Exhibitor Appointed Contractor Requirements

Transcription

1 Insurance & Exhibitor Appointed Contractor Requirements Insurance Requirements As mentioned in the Policies on Security page of this manual, exhibitors are urged to obtain a rider on their regular insurance policy through their own insurance agent. This will cover equipment/goods while in transit to the show, during the show and in transporting equipment to its next destination. This insurance is normally inexpensive and is a sensible and valuable precaution. Exhibitors should be aware that Show Management, as well as the Security provider, the Las Vegas Convention & Visitors Authority and Shepard Exhibition Services take no responsibility for loss, theft, pilferage or mysterious disappearance. It is the responsibility of each exhibitor to carry liability insurance for Digital Signage Expo in the minimum amount of for bodily injury and property damage combined. If an exhibitor does not have a general liability insurance policy, please contact show management for information and an application form to open an acceptable tradeshow insurance policy. PLEASE NOTE: FAILURE ON THE PART OF THE EXHIBITOR TO HAVE PROPER* CERTIFICATE OF LIABILITY INSURANCE SUBMITTED BY FEBRUARY 1, 2016 WILL RESULT IN SUSPENSION OF THE EXHIBITOR S RIGHT TO OCUPY SPACE IN THE EXHIBIT HALL. YOUR COMPANY WILL BE PLACED ON A STOP LIST AND WILL NOT BE ALLOWED TO MOVE ANY EXHIBIT MATERIALS INTO THE EXHIBIT HALL. SUSPENSION WILL BE REMOVED AND RIGHTS WILL BE REINSTATED UPON RECEIPT OF THE PROPER CERTIFICATE. THERE WILL BE NO EXCEPTIONS MADE TO THIS REQUIREMENT. *Proper refers to a certificate in which all required elements are stated and correct. AGENTS INFORMATION AND GUIDELINES Specific requirements include: 1. Insured s coverage must be in effect during the scheduled dates of the show including set-up and tear down, March 13 March 18, 2016, per contractual agreement. 2. Liability Insurance must be in effect for not less than. 3. The following additional insured are to be named: Exponation LLC (owners/managers of the event) 50 Glenlake Pkwy., Ste. 430, Atlanta, GA Las Vegas Convention & Visitors Authority (location of the event) 3150 Paradise Rd., Las Vegas, NV Shepard Exhibition Services (general contractor for the event) 5845 Wynn Rd., Suites A-D, Las Vegas, NV All insurance certificates must be sent to: Digital Signage Expo Operations Dept. either via fax: , meisenhardt@exponation.net, OR mail to: Digital Signage Expo Operations Department 50 Glenlake Pkwy., Suite 430 Atlanta, GA Hold Harmless Agreement Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save harmless Digital Signage Expo, Exponation LLC, the Las Vegas Convention & Visitors Authority and Shepard Exhibition Services including the employees and agents of each against all claims, losses or damages to persons or property, governmental charges or fines and attorneys' fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof. In addition, Exhibitor acknowledges that Digital Signage Expo, Exponation LLC, the security provider, the Las Vegas Convention & Visitors Authority and Shepard Exhibition Services do not maintain insurance covering Exhibitor's property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance covering such potential losses by Exhibitor.

2 Exhibitor Appointed Contractors (EAC s) An EAC is a company or individual other than the General Contractor (Shepard Exhibition Services) who provides a product or service to an exhibiting company. These include installation and dismantle services, audiovisual vendors or transportation personnel who require access into the exhibit hall. Exhibitors wishing to use an EAC contractor must fill out the EAC form, located in the Important Information section of the exhibitor manual. All EAC s must conform to all local union rules, regulations and jurisdictions, as well as rules and regulations in effect for Digital Signage Expo by Exponation LLC and the Las Vegas Convention & Visitors Authority. Exhibitors are responsible for the actions of their Exhibitor Appointed Contractor. If you choose to use an EAC the following is required: 1) The following form must be filled out including the EAC, contact person and phone number. 2) All EAC s must ALSO present Show Management a copy of their own certificate of liability insurance from with a minimum of.00 of coverage. Deadline: February 1, See instructions on previous page for detailed information.

3 ACORD PRODUCER TM CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED Sample DSE 2016 Exhibitor INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD L LTR INSRD 10,000 PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT ANY AUTO OTHER THAN EA ACC AUTO ONLY: AGG EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE OCCUR CLAIMS MADE AGGREGATE DEDUCTIBLE TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY) LIMITS GENERAL LIABILITY EACH OCCURRENCE x Sample DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurence) CLAIMS MADE OCCUR MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE GEN L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG PRO- POLICY JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) RETENTION WC STATU- OTH- WORKERS COMPENSATION AND TORY LIMITS ER EMPLOYERS LIABILITY Sample E.L. EACH ACCIDENT ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Exponation, LLC, Las Vegas Convention & Visitors Authority and Shepard Exposition Services are included as additional insured with regards to General Liability as their interests may apply. CERTIFICATE HOLDER Digital Signage Expo Operations Dept. Exponation, LLC 50 Glenlake Pkwy., Ste 430 Atlanta, GA CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25 (2001/08) ACORD CORPORATION 1988

4 EXHIBITOR INSURANCE PROGRAM EXHIBITOR GENERAL LIABILITY INSURANCE Exponation, LLC requires that all Exhibitors carry Commercial General Liability Insurance with limits of at least per occurrence, 2,000,000 aggregate. Exponation, LLC, the Las Vegas Convention & Visitors Authority and Shepard Exhibition Services shall be named as Additional Insured. This Insurance must be in force during the lease dates of the event, March 13-19, Our insurance: Protects exhibitors who do not have Commercial General Liability Insurance or who do not want to use their own insurance Protects foreign exhibitors whose insurance will not pay claims brought in U.S. courts Cost is 65 per exhibiting company - regardless of booth size We also offer 6 month and 12 month coverage for exhibitors attending multiple shows ShowDown EXHIBITOR EVENT CANCELLATION INSURANCE This is an optional program that John Buttine Inc offers to exhibitors. This program covers your expenses to attend a show (airfare, hotel rooms, etc). This insurance: Protects against loss of incurred expenses in the event of an Event s cancellation, relocation, postponement, or curtailment Covers the extra cost to get key staff or equipment to the show site in event of weather-related travel delays, sickness, death of immediate family and even jury duty Pays for loss related to damage of booth equipment and show-related products and displays Policy includes loss due to power outage at exhibition site There are three limit options: 10,000, 25,000, and 50,000 and the cost ranges from 250 to 750 per event. IT S EASY TO APPLY Apply online at Scan below to download our new Mobile App or search Buttine Insurance in the App Store. QUESTIONS? Please Contact: Buttine Underwriters Purchasing Group, LLC Kendra Reilly Monahan at ext. 49 or kar@buttine.com Deadline to apply for these insurance programs is February 25, 2016

5 EXHIBITOR APPOINTED CONTRACTOR FORM (Exhibitor Authorization of Independent Service Contractors) Return to: Digital Signage Expo Operations Department ATTN: Mary Eisenhardt 50 Glenlake Pkwy., Ste. 430 Atlanta, GA Tel: Fax: If the exhibitor plans to use a firm other than the Official Service Contractor, the EXHIBITOR ONLY must complete and fax this form to DSE Show Management no later than February 1, This requirement will be strictly enforced. Therefore, if the exhibitor and/or the Independent Contractor fails to supply these forms by the date above, the Independent Contractor will not be permitted access to the Exhibit Floor to service the exhibit and the work will be performed and/or supervised by the Official Service Contractor. Instruct the Independent Contractor to go to the registration desk when they arrive on-site at the exhibit hall to register their personnel to receive badges for access to the show floor. In no event may an Exhibitor use any contractor other than the Official for Drayage, Electrical, Catering or Cleaning. PLEASE TYPE OR PRINT Exhibiting Company: Exhibitor Contact (please print) Exhibit Space Number: Title Office Phone Number Fax Number * SIGNATURE DATE * SHOW OPERATIONS WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY THE DSE CONTACT (The Exhibitor) Type of work to be performed Independent Service Contractor Name Contractor Contact Name Street Address City State Zip Address Office Phone Number Fax Number ALL OF THE ABOVE INFORMATION MUST BE FILLED IN COMPLETELY IN ORDER TO BE ACCEPTED BY SHOW MANAGEMENT. Return this form via to meisenhardt@exponation.net or FAX to No later than Monday, February 1, 2016