1 Associated Students of Diablo Valley College Board Meeting Minutes Day/Date 10/1/13 Time 2:00 p.m. Venue Student Union Conference Room 321 Golf Club Road Pleasant Hill, CA 94523 NOTICE IS HEREBY GIVEN that the Associated Students of Diablo Valley College will have a Meeting on Tuesday, October 1 st, 2013. Public testimony will be invited in conjunction with the Student Board discussion on each item. All Student Board meetings are held in locations that are wheelchair accessible. All meetings are subject to recording by the Secretary or President for accuracy in meeting Minutes. If you'd like to record the meeting please consult with the President prior to the meeting. For further information, please contact Associated Students President Sill Ro (Sam) Park at 925-969-4266. E-mail: ASDVCPre@insite.4cd.edu Section Item I. Organizational Items (limited to 5 minutes): 1.1 Call to Order (President) 2.05 pm 1.2 Roll Call (Secretary) 24 were present Sam Park, Keith Hakeem Montes, Kevin Tian, Felicia Novia, Erwin Wirawan, Maxwell Wilson, Penny Peng, Chris Ryu, Ryan Joo, Sarah Ajwang, Arman Kalyani, Lily Lian, Vivian Natalia, Jun Park, Virginie Poetry, Carolyn Ruan, Karen Ruan, Manahil Shah, Charles Shisler III, Sherilyn Tjandra, Steven Wijaya, Elijah Ziskin, Advisor 1.3 Adoption of the Agenda Keith moved to tabled 6.1 action item to next week and change discussion item 7.3 to 7.6 and 7.6 to 7.3. Seconded. 21 aye 1 abstain. Amendments to agenda adopted. Modified agenda adopted. 1.4 Approval of Minutes (9/24/13 Board Meeting) Approved II. Public Forum (limited to 15 minutes): This time is reserved for members of the public to address the Student Board. A limit of three (3) minutes per speaker, three (3) speakers per topic and nine (9) minutes per topic shall be enforced. *All members of the public if you wish to speak on any item on our agenda you must fill out the Request to Address the Governing Board form and submit to the Secretary of the President III. Advisor(s) Report (limited to 6 minutes): 3.1 Advisor: Lindsay Kong *Vice President Lamb will be here at 2.30 pm to discuss accreditation. *CCCCD is going to celebrate their 65 years of existence. The celebration will be on December 7 th. The planning committee will likely be requesting ASDVC support and students participation. IV.ASDVC Executive Reports (limited to 2 minutes):
2 4.1 President: Sam Park I want to congratulate appointed and elected ICC board members. There will an ICC retreat. Eli will give more information about that. 4.2 Vice President of Executive Affairs: Keith Montes 4.3 Vice President of Legislative Affairs: Kevin Tian LMC will send an advisor to CCCSAA so ASDVC will be sending the 3 previously chosen students to the conference. Hoping to submit funds request to BOC Tuesday. I have finished drafting the resolutions, I really feel thankful to Maxwell and Steven, who gave a lot of help. I will talk more about SSCCC Draft Resolution at discussion 7.3 4.4 Controller: Erwin Wirawan 4.5 Secretary: Felicia Novia 4.6 Parliamentarian: Maxwell Wilson There will be a Rules Committee meeting on Friday from 10.00-11.00am. We will discuss the attendance policy and voting rights for non-members 4.7 Public Relations: Chris Ryu 4.8 Activities Coordinator: Penny Peng There will be meeting on Thursday from 2.30pm 4.9 Diversity Affairs Officer: Ryan Joo 4.10 Environmental Affairs Officer: Sarah Ajwang The Sustainability Committee meeting will be held Thursday at 11 am here. 4.11 ICC Chair: Elijah Ziskin Thanks to Sam and all executives on boards. The ICC Retreat will be on Friday from 9am to 1 pm. There will be food and icebreakers. It s opened for all of ASDVC members. The first meeting was pretty smooth, but I need to improve efficiency and time management. V. College Committee/Ad Hoc Committees/District/Region III Reports (limited to 10 minutes, 2 minutes each): 5.1 College Council: no report 5.2 Integration Council: no report 5.3 Institutional Planning Committee: no report 5.4 Budget Committee: no report 5.5 Other Committees: Technology committee discussed about the wifi problem. Steven suggested Technology Committee and ASDVC to work together. Bond committee will be meeting in 2 weeks and there will a tour around campus. Accreditation: An all-college dialogue session will be held 11/13/13 and 12/11/13 at 3pm in the Trophy Room. This is your opportunity as students to provide feedback about the current self-study. VI. Action Items (presentation of each item shall be limited to 7 minutes) 6.1 Minister of External Affairs Elections (President) [ASDVC shall elect a Minister of External Affairs.] (10 minutes) Keith moved to go back to the action items 6.1 Moved. Seconded. All ay. Motion to return to action item 6.1 approved. Elections are tabled to next week, but Sam said that the nomination was opened today.
No additional students were nominated. Nominations closed. Associated Students of Diablo Valley College 3 VII. Discussion Items (presentation of each item shall be limited to 7 minutes) 7.1 Accreditation Update (Vice President Lamb) [ASDVC shall hear an update from Vice President of Instruction Susan Lamb.] (20 minutes) While 6.1 was still being discussed, Sam entertained a motion to suspend the rules of the day to move to 7.1 an update from Vice President of Instruction Susan Lamb. Erwin moved. Seconded. All ay. Motion to move to 7.1 was approved. VP Lamb explained about the accreditation that is going to happen in school by next year. The accreditation commission is called ACCJC which accredits colleges and junior colleges every six years to make sure colleges meets the minimum standard. An ACCJC Accreditation Team will visit DVC in October 2014 to review how we have met the 4 different standards as described in our submitted self-evaluation. The first draft was done during spring 2013 and second draft will be done by fall 2013. Spring 2014 will be the final draft. The draft is currently being written by nine different committees. The students who want to participate need to go through ASDVC. Upon completion of 7.1, Keith moved to suspend the orders of the day and return to agenda item 6.1. Second. All aye. Motion to return to 6.1 APPROVED. 7.2 Ad-Hoc Committee Creation (President) [ASDVC shall discuss potential Ad Hoc Committees to be created.] (20 minutes) Sam entertained a motion to discuss the creation of any additional Ad-Hoc Committees. Moved. Seconded. All ay. Motion to discuss creation of additional ad-hocs APPROVED. No additional ad-hoc committees were suggested by board members. Sam discussed the previously proposed Student Outreach Committee who will be in charge of collecting student feedback through paper or online surveys or other methods. Eli and Sam also confirmed an additional committee to reduce the textbook pricing was not going to be created. Kevin said that he would need a lot of members for his Legislative Committee Meetings on Thursday to do research regarding textbook pricing issue. Eli asked if anyone was interested to join the Student Outreach Committee and no one was interested. Sam would create a prompt about student outreach committee. Manahil was appointed by Sam as the Chair of Student Outreach Committee 7.3 SSCCC Draft Resolution (Vice President of Legislative Affairs) [ASDVC shall discuss a potential draft resolution to submit to the SSCCC Fall 2013 General Assembly.] (15 minutes) Kevin explained that SSCCC will be held on November 1 st 3 rd in Monterey. Three delegates including Kevin will be sent. There were only two students who submitted the draft resolution, they were Steven & Maxwell. The resolution mainly focused on textbook pricing. SSCCC information and resolutions were briefly explained by Kevin. Maxwell asked what to do if similar resolutions were brought to SSCCC. Sam suggested Maxwell find the representative/senator who wrote the similar resolution and condense their ideas into one resolution.
4 Tabled this item as action item for next week s meeting when potential draft resolution(s) would be voted on for submission to SSCCC. 7.4 Halloween Festival Planning (Activities Coordinator) [ASDVC shall discuss plans for hosting a Halloween Festival.] (15 minutes) Penny shared current planning ideas regarding ASDVC Halloween Festival. Keith suggested to tell and invite ICC about the event on the upcoming meeting Sam also suggested to invite some clubs to join the event as outreach to students Movie tickets or restaurant coupon will be the prizes. Steven recommended to invite Chinese / Indonesian club to the event Vivian stated that martial arts club and kendo club seem to be out of line from the theme since there was no connection with Halloween. Eli said ASDVC should invite a lot of club to participate. Arman suggested to create a poetry competition and a scary short stories competition. Newin said that the Halloween event doesn't have to be spooky but has to be educational. Just be creative and stick to the theme. Others agreed club activities could be creative to meet the Halloween theme somehow. Lindsay asked planning committee to check logistics and make sure the date is possible before asking for other club participation. No activities after 12 noon in the Student Union Quad on October 31 st, 2013 since it would conflict with already scheduled Brown Bag happening from 12:30-1:30pm in Conference Room. Manahil recommended to create a haunted house. Lindsay said that ready-to-go haunted house is possible. 7.5 Lee Mun Wah Movie Event (PAU President) [ASDVC shall hear from the PAU President about a proposed movie showing/discussion event.] (15 minutes) Dieudonne Brou, PAU President, explained furthermore about the Movie event, but there were some contract issues. Newin said the movie event needed all of the clubs and additional departments collaborating since the cost was really expensive. ASDVC could also facilitate the moving of the contract. 7.6 Textbook Pricing (President) [ASDVC shall discuss possible methods for decreasing student textbook cost.] (15 minutes) Erwin and Lindsay would talk to Bill Foster about the textbook cost Choice needed to be made between going for increased sticker discount or lowering textbook price. Can t do both since one is in conflict with the other. Pursuing both would result in loss of profit for the book store. By getting more discount, there would more sales and ASDVC would be known by most students. Bill Foster suggested increase discount for food products and stationary. Erwin said that BOC was working to increase the number of stores working with ASDVC stickers. Arman suggested to create alternative, so the bookstore with lower the price themselves after competing with several alternatives. Eli recommended to start doing something simple and small like email list book trading. Keith asked the board to find a solution to create a win win resolution for all, since every decision will impact the bookstore. Sam entertained to moved to extend 10 minutes. Keith moved. Seconded. All ay. Motion to extend discussion item 10 minutes APPROVED. Sam summarized the discussion and noted four different ideas were mentioned:
5 1) Book exchange (either through ASDVC directly or 3 rd party) 2) Increase ASDVC sticker discount 3) Book price negotiation 4) Working with faculty to get textbooks used for longer Sam asked legislative committee and BOC to work together to draft different methods Keith & Manahil will work together to determine numbers regarding sticker sales. VIII. Board member reports (limited to 5 minutes at 1 minute each): Eli: Relayed story about speaking to students in microwave and hearing their small suggestions (new microwave, better signs to bakery). He suggested the board communicate with students more often to get feedbacks. Thanks to Keith for taking the minutes accurately in the previous meeting. Maxwell : Asked about how the college supplies resolution has worked and whether there is a form available. Sam : College supply still needed to be talk about with the department heads. Keith : Thank you for delightful discussion about text book, hope that we will get solution soon. I need more members to speak up IX. Public Forum (limited to 15 minutes): This time is reserved for members of the public to address the Student Board. A limit of three (3) minutes per speaker, three (3) speakers per topic and nine (9) minutes per topic shall be enforced. Eli : Honorable mention to Sam & Keith for supporting him at ICC. Keith did great job in taking minutes. X. Adjournment 3.52 pm