Oracle Hyperion Planning
Introduction The BizTech Team A Typical Budget Process Problems That Surface During Budgeting What is Hyperion Planning? Hyperion Planning Solutions Summary Agenda
Introduction
Quality Results From Many Completed Implementations
Professional Services Firm Professional Services firm focused on Oracle applications and technology Oracle Platinum Partner Highest Level of certification Specialized Pillar Partner in BI/EPM, EBS, CRM, and Core Technology Over 400 successful Oracle implementations over the past 15 years NY, PA, NJ, VA offices with Regional, Global, and International clients 100+ Consulting Resources Centers of Excellence across key solutions and industries Solutions: Oracle Applications, Technology, BI/EPM, and Managed Services Industries: Financial, Professional, Business Services; Communications and Media; Manufacturing; Distribution; Public Sector, Government; Healthcare and Life Sciences BizTech Software Solutions : BizTech Data Integrators, BizTech Insight Accelerators, BizTech Reporting Foundation Oracle License Reseller About BizTech
Award Winning Partner IDC and Oracle expert panel selected BizTech over Thousands of Oracle partners, based on service delivery excellence to our clients Proven Oracle Experience with the full portfolio of Oracle Solutions Oracle Titan Award Global Implementation Partner
Client-Centric Practice Areas Oracle Applications - Full Portfolio of Oracle Applications Solutions - Implementation, Upgrade, Migration - Since 1990 MPL6 to R12 Experience - Over 400 successful implementations Oracle Technology and Business Intelligence - End to end service offering in BI and EPM - Fully staffed team of Data Architects/DBAs - Solid experience in RAC, HA, and HS designs - Understand full Oracle technology stack Oracle Applications Oracle Technology BI/EPM Clients Managed Services and IT Outsourcing - Remote or Onsite services - Full portfolio of Oracle Applications and Technologies - World-Class Data Center with 24x7 Support - Instant capacity, operational focused model Managed Services ITO Oracle Software Provider Oracle Software Provider - Full Portfolio of Oracle License Resell - Helps Clients Optimize License models - BI Software for the agile enterprise - BizTech Data Integrators - BizTech Insight Accelerators - BizTech Reporting Foundation
A Typical Budget Process
The Typical Budget Process Excel Templates are prepared by the FPM team (usually in October) Last s year budget amounts is cleared out Current year actual results are annualized and emailed out on a separate template. All formulas are checked to ensure that links and calculations are working Templates are instructions are emailed out to department heads Each department head is responsible for their own budget. In larger companies this often involves sub-departments separated by location or line of business Requested time frame is usually three weeks to complete Email reminders are usually sent out one week prior to submission Templates are submitted to FPA by department heads For a typical company, this also involves chasing down a few stragglers, collecting all the templates, and consolidating into one master budget. Often works out to over 100 Excel spreadsheets. Data is consolidated, reviewed and audited Each formula must be reviewed, audited, printed out and manually subtotaled Multiple versions are often required to keep track of changes. Budget is submitted to management for first pass review and process begins again
Which best describes your budget process? 10
Problems That Can Surface Excel is an outdated tool when preparing detailed Annual Budgets During Budgeting Larger or even mid-sized firms with multiple lines of business, products, departments, cost centers and locations can often find themselves needing hundreds or even thousands of Excel templates to prepare a consolidated budget. Most summary and detail departmental templates need to be printed out and audited by someone in finance and accounting to verify data integrity. One broken link among thousands will lead to an incorrect budget and time consuming fact finding. Emailing budgets to and from users is time consuming, can be accidentally overlooked or discarded, risks data integrity and is prone to user errors or consolidation issues. Multiple versions lead to different versions of the truth Often a company will have multiple versions of a budget, one for baseline, one for upside one for downside and sometimes numerous other combinations. Review of these various versions wastes valuable time and blurs the truth of what should be the most realistic budget. Dated material By the time the budget process begins, and budgets are sent out, received back, sent out again, revised, approved, further revised and achieve final approval, months can often pass, leading to outdated or irrelevant budgets, depending on current conditions.
A Disconnected Processes Time cycles take too long, missed opportunities and obsolete plans Quality data integrity, lack of standardization and communication Treasury Plans Long-Term Planning M&A Flexibility lack of responsiveness to changes Senior Management Cost many wasted resources, questionable benefits Headcount Plans FP&A Annual Plan & Forecast Departmental Plans Revenue & Cost Models
Most Budgeting is Done Here But Excel is NOT the best way to prepare budgets anymore! Error-prone and labor intensive Disconnected from all users Numerous Security Risks Doesn t scale to company size Few controls / audit trails Not ideal for multiple, complex calculations Spreadsheets are inefficient for more than two dimensions
What is Hyperion Planning?
FEATURES Hyperion Planning Strategic Planning Modeling & Simulation What-if Analysis Excel Integration Enterprise Collaboration Currency conversion feature for multi-currency applications Uses the Power of Essbase Planning & Budgeting Applications in the World BENEFITS Speed & accuracy Finance owned Align finance and operations Accountability Visibility to past, current and future business performance
What is Hyperion Planning? Oracle's Hyperion Planning is a web driven Planning and Budgeting tool that utilizes Oracle Essbase as the data storage and calculation engine. Hyperion Planning sits on top of the Essbase OLAP server. By leveraging Essbase' s multidimensional data model as well as standard relational database management platforms, Oracle's Hyperion Planning provides a powerful tool for forecasts, budgeting, reporting, and analysis. The Essbase portion of the application gives Hyperion Planning the calculation power to handle predictive planning, allocations and complicated revenue recognition planning. While Oracle Hyperion Planning is a web software application, it also has an add-in with Microsoft Office (called Smartview) which allows users to forecast or budget in Microsoft Excel, an environment comfortable to most finance users. Hyperion Planning is part of Oracle's Hyperion EPM software suite and is often utilized with Hyperion Financial Reports and Web Analysis to enhance the analytic value inherent in its underlying use of Essbase. Oracle Hyperion Planning has two additional add-in modules, Workforce Planning and CapEx Planning that can be used along with Oracle Hyperion Planning to increase performance drivers in budgets and emphasize operational budgeting.
Achieving a World Class Enterprise Planning Process Run models based on key strategies Set targets Validate operational feasibility to financial plan Update forecast with latest budget and actuals Long-term strategic plan Annual budget / plan Validate operational feasibility Evaluate workforce and capital Monthly / rolling forecast Update longterm strategic plan Seed targets to annual operating plan Start annual process Evaluate resource and capital requirements Assess and Manage Risk A world class budget process utilizing the right tools can take a few weeks. However, at many companies, the budget process can take months. Update strategic plan with latest forecast
Single Centralized Planning Platform Workspace (Web) MS Office Operational plans Industry models P&L B/S C/F Workforce Planning CapEx Planning Sales Planning Marketing Planning Financial Services Manufacturing Consumer Goods Retail Planning Foundation Essbase Calculation Engine Data Warehouses Transactional Systems Performance Management Applications
Hyperion Planning Architecture Client Tier Microsoft Office Internet Explorer Netscape Administrative Studio Reporting Studio Server Tier Apache Tomcat BEA Weblogic IBM Websphere Macromedia JRun Application Server Web Server Apache Web Server Microsoft IIS Database Tier MS SQL Server Oracle IBM DB2 Relational Component Data Integration OLAP Component Essbase Source Systems GL CRM HR DW etc. etc.
Key Capabilities Update Forecasts based on changing environments Continuous forecasts (rolling, event based) Manage budget process and workflow Top-down and bottom-up budgeting Generates P&L, B/S and C/F Prepares by Business Unit, Department and Cost Center level Revenue and cost allocations handled automatically Driver-based planning Workforce planning Capital asset planning
Business Rules - Ensure Consistency of Calculations and Allocations Graphical design Use building blocks Easy to read and understand For planners, not programmers Powerful calculations and allocations
Hyperion Planning Overview Microsoft Excel Financial Reports Data Forms Microsoft Office Hyperion Essbase Web Analysis Data Sources
Essbase and Planning Multidimensional database management system (MDBMS) that provides a multidimensional database platform upon which to build analytic applications. One Version of the Truth Speed-of-thought analysis for thousands of concurrent users Easy for users to consume data via spreadsheets Write-Back capability of data and Powerful calculation engine Powerful security module down to cell level Scalable to enterprise-level user base Premium Performance & Optimized Storage Ease of development, deployment and maintenance Stand Alone Application to eliminate spreadsheet reporting
Hyperion Planning Solutions
More Efficient Process, controlled by Finance Hyperion Planning Solutions Budgets are ready for input immediately upon release by FPA Reduces time to complete, risk of stragglers, resource misuse Reduced data entry, risk of errors and risk of key files on desktops or C drives No hidden or offline files. All supporting detail can be uploaded to the Budget. Easier budget consolidation no need for manual uploads, email of files or transferring of files. Budget commentary available on-line Fast calculation performance most calculations performed in 4 seconds or less Workflow feature ensures timeliness or user preparation and management review Email alerts to remind user of deadlines. Standard calculations and business rules maintained in database Reduced Administration and stricter security. No set up from budget to budget cycle. Process begins immediately Reports automatically pick up new database members (new depts.) Low end-user training requirements Implementations can take as little as three months
Web Based Enterprise Solution Prepare Financial and Operating Budgets simultaneously Full Off-Line Planning Capabilities Guided Work Flow via Task Lists Improved Process Management & Controls Rolling Forecasts Modeling & What if Scenarios Break-Back & Driver Based Plans Workforce Planning to assist with headcount, salaries, merit pay and bonuses. Capital Planning to assist users with forecasting and analyzing future capital needs. Manage the Planning & Forecast Processes
Guide Users Through Budget Process Budget wizard to guide planners from start to finish Include instructions Set due dates for entry and review Create templates and forms for data entry or enter data in Microsoft Excel Alerts and progress monitoring Send email reminders on status and timing for preparation. Report on budget status can be made visible to any or all users.
Hyperion Workforce Planning Improves Headcount, Salary and Compensation Planning Packaged solution for quick implementations Plan salary and other compensation at any level Add, edit and delete employees and new hires Pre-defined or custom calculations for taxes, etc. Integrates actuals from HR systems Test scenarios in real-time for impact analysis
Hyperion Capital Expense Planning Improves Planning the Acquisition, Lifecycle Management, and Retirement of Assets Packaged solution Customizable Plan for asset purchases and asset related expenses Transfer, retire, and improve assets Directly linked to main plan Interfaces with external systems
Hyperion Smart View Accounts love their Excel and Oracle Understands this! Planning features Ad-Hoc Analytics via Excel via reports or Drill through/back Use MS Office to enter, analyze and report on subsidiary data MS Excel add-in allowing access on or off-line Users download forms to Excel Manipulate data just like the full web client Synchronizes to server when ready to be updated.
Summary
Planning - Fundamental Capabilities Integrated nature of the system + BI integration = no more surprises Turn on a dime - Web architecture & world-class deployment tools enable rapid time to plan gain the competitive edge More people, more often means more accuracy Integrated architecture of the system means real-time visibility into past, current and future business performance Driver-based capabilities to enable operational planning means more frequent updates in a language the user base will understand & finance can use Integrated architecture linking financial to operational plans allows transparency across & down the organization Optimized architecture to allow for small or wide scale changes to the plan in line with business conditions The world leader in financial & operational planning for over 25 years offering a truly unmatched integrated business planning solution
Planning Additional Features Powerful high-level strategic planning & modeling engine that can be translated to an operating plan and deployed to a wide audience The ability to model at the operational level whilst assessing impact to the overall strategic plan See impact of acquisitions, mergers, pricing strategies and more See the business impact of changing business drivers to make intelligent decisions Technology that allows the entire user community to communicate & plan in real time Cascade high level plans to the divisions that can be customized whilst still connected to the overall plan Fully integrated & native business intelligence capabilities for detailed reporting & analysis Bi-directional planning capabilities to promote accuracy & accountability
Why Choose BizTech Every company claims they deliver quality at a good price, why is BizTech the superior choice Oracle Platinum Partner Client First Philosophy Focused Mission Proven Methodology and Process Orientation Simple to engage and do business together Encompassing Ethics and Integrity Balanced Leadership Team Focused on YOUR industry area for over a decade
LightSquared, Hyperion Planning Broadband provider with the mission to revolutionize the U.S. wireless industry with the creation of the first-ever, wholesale-only nationwide 4G-LTE network integrated with satellite coverage. Challenges: Need to manage and forecast $6B in spend to support national 4G LTE broadband network Ability to quickly create multiple financial models based on optimal funding source strategies Predict labor costs associated with rapid growth plans Complex sources and uses model to track cash source and cash use throughout the business Solution: Hyperion Planning Suite 11.1.1.3 Results: Ability to track cash sources and uses throughout the business cycle from project through accounts payable Provide CFO office with rapid response of forecasting scenarios Ability to plan headcount growth and cost to support growth 35
Choose The Right Approach BizTech RapidApp Methodology
BizTech leverages our proven methodology, RapidApp, on every engagement Phases Break the project into smaller, more manageable, sections of work Allow for planned pauses & overlap Tasks & Actions Areas of concentration within a phase Not all will be performed on every project Deliverables Formal work products requiring review and acceptance Controlling documents Policies & Procedures Project planning, progress tracking Status reporting Project scope definition and management Formal acceptance of deliverables RapidApp Methodology
RapidApp Methodology The two most critical concerns for a successful implementation: PROVEN APPROACH EXPERIENCED PRACTITIONERS Prepare Configure Test Deploy Initial Planning Accelerator Magic Prepare Test Scripts D End User Training Prepare Environment Prepare CRP Scripts D Setup Test/ System Testing Setup Production Define Project D Launch Project Conference Room Pilots User Acceptance Testing Go Live! Accelerator Prep Superuser Training Go/No Go Decision Post-Go Live Support Project Mgmt, Quality Assurance, Knowledge Transfer
RapidApp (cont.) Phase 1: Prepare In the Prepare phase, our objective is to build your project mission and definition. We will build a roadmap and framework for the entire project. We define the scope and terms; identify people and resources, milestones and targets. We work with your project team to establish and communicate expectations for the project and perform baseline Oracle training. All implementation strategies are explored and decided upon during this phase. We will establish the base line technical infrastructure that will be necessary to complete the project. All of these elements are the basis for developing your project plan. At the end of the prepare phase, the deliverables include: A definition of Scope, Objectives & Approach that will guide the project. A RapidApp WBS that outlines all tasks as well as a resource plan. A Quality Plan for all phases and deliverables.
RapidApp (cont.) Phase 2: Configure In the Configure phase, you ll establish the boundaries of your project. We will work with your team to capture your functional requirements and translate those requirements into a technical design. The technical design becomes the foundation against which we develop the data warehouse, ETL and dashboards. The conference room pilot at the end of the Configure phase will be the point at which we validate that the develop solution matches the defined requirements. At the conclusion of the configure phase, you will have: A definition of Scope, Objectives & Approach that will guide the project. Application Functional Design specification document(s) Application Technical Design specification document(s) Conference Room Pilot Scripts that were used to validate the system A working non-production environment (data warehouse, ETL, dashboards and reports)
RapidApp (cont.) Phase 3: Test You re going live soon, and we re helping you prepare. We re with you to update and configure the final system configuration. We ll help you conduct system testing to ensure a smooth transition into production. We ll also help you determine a training approach for your end users, design training material and a training environment, and conduct the training, if requested.. At the end of the test phase, the deliverables include: Documented Test Scripts that you used to test the system A complete end user training approach ready for rollout including Training Guides A fully tested, production-ready system.
RapidApp (cont.) Phase 4: Deploy Your Oracle solution is live. As you make the transition, we can remain with you in a support role, helping to troubleshoot, teaching you how to maximize the value of your new system, and identifying any new opportunities to continue with the transformation to an e-business company. At the end of this phase, you will have: A System Configuration Document A Production Software Infrastructure Summary A Deployment Plan Stopped doing your business processes in your legacy system. Moved all project support activities to your production support team. Trained your end users.
RapidApp: The Value Proposition Allows organizations to realize immediate cost savings through an accelerated implementation. Establishes a budget conscious methodology that deploys functionality to satisfy core functional requirements. Promotes the selection, inclusion, and customization of additional functionality through additional discovery after your product is implemented. Facilitates a phased approach in which knowledge transfer is conducted whereby clients assume ownership of future project phases; reducing dependency on external services and associated costs. Utilizes pre-built, customizable templates (models, forms, reports and business logic) reducing development cycles and project cost.
ALA Delivery Resource Model Leveraging the Architect Lead Associate model yields higher productivity at lower cost, which: Maximizes value over traditional team approach Minimizes risk of single threaded SME approach Architect The Architect designs the solution, and is interacting with the work stream leads to ensure implementation approach is optimal. Lead The Leads are Subject Matter Experts, responsible for client interactions, requirements, ensuring Associates execute the work plan tasks and validates solution. Associate The Associate may be on-site or remote, executes the work plan tasks, unit test, and provides completed work to Lead for testing. Adds 3 rd shift productivity to team.
Contact Information Stephen Goldsmith BI Practice Director (610)592-0600 SGoldsmith@Biztech.com Timothy Simkiss, CPA, MBA Hyperion Project Manager Practice Director (610)592-0600 TimSimkiss@Biztech.com