Army DCIPS Emplyee Self-Reprt f Accmplishments Overview Revised July 2012
Table f Cntents Self-Reprt f Accmplishments Overview... 3 Understanding the Emplyee Self-Reprt f Accmplishments... 3 Thinking Abut Yur Wrk... 4 Tracking Yur Accmplishments... 4 Dcumenting Yur Perfrmance... 5 Self-Reprt f Accmplishments Entry Example... 6 Self-Reprt f Accmplishments Entry Example... 8 Self-Reprt f Accmplishments Resurces & Training... 9 2
Self-Reprt f Accmplishments Overview This dcument includes: Key questins and answers abut the self-reprt f accmplishments. Suggestins n hw t dcument yur accmplishments. Items t keep in mind when yu are writing yur emplyee self-reprt f accmplishments. One cmplete example that takes yu thrugh tracking yur prgress and writing an entry fr a perfrmance element. Tw additinal examples n hw t write yur self-reprt f accmplishments. Understanding the Emplyee Self-Reprt f Accmplishments What is the Self-Reprt f Accmplishments? The Self-Reprt f Accmplishments is a narrative descriptin f yur accmplishments as it relates t yur perfrmance bjectives, perfrmance elements, rganizatinal missin and gals, and ther factrs. The prcess cnsists f tw parts: 1. Tracking yur accmplishments This is dne thrughut the perfrmance evaluatin perid. 2. Dcumenting yur perfrmance This is dne befre the mid-pint review and the final evaluatin. Wh shuld cmplete the Self-Reprt f Accmplishments? The Self-Reprt f Accmplishments is yur respnsibility. As an emplyee, yu have firsthand experience with what yu have accmplished. Tracking yur accmplishments ensures yu capture the mst imprtant aspects f yur perfrmance. Dcumenting yur perfrmance prvides yu the imprtant pprtunity t represent yurself in yur final evaluatin. When d I cmplete the Self-Reprt f Accmplishments? Waiting until the end f the perfrmance evaluatin perid t dcument yur perfrmance increases the likelihd f frgetting accmplishments r key details f hw yu achieved yur perfrmance bjectives and demnstrated the perfrmance elements. Yu may want t list accmplishments in the My Jurnal tab f the Perfrmance Appraisal Applicatin (PAA) Tl thrughut the perfrmance evaluatin perid. 3
Hw des my perfrmance plan relate t my Self-Reprt f Accmplishments? Yur Perfrmance Plan reflects yur wrk pririties fr the perfrmance evaluatin perid by establishing expectatins t meet rganizatinal gals. Understanding these gals and expectatins allws yu t fcus yur actins and behavirs n meeting them. The targets and measures in yur Perfrmance Plan lend t the mnitring f yur perfrmance thrughut the perfrmance evaluatin perid against thse expectatins and identifying areas fr imprvement. Tracking yur accmplishments helps yu accmplish the missin gals and imprve yur perfrmance. Writing up yur accmplishments gives yu a vice in yur final evaluatin. Thinking Abut Yur Wrk Lk at yur perfrmance plan What are the measures, targets, and timelines fr success? Hw is yur supervisr tracking the successful accmplishment f perfrmance bjectives and perfrmance elements? Hw is yur perfrmance impacting yur rganizatin? Talk with yur supervisr If the answers t any f the questins abve are unclear, meet with yur supervisr t clarify expectatins. Ask yur supervisr abut their expectatins fr the Self-Reprt f Accmplishments. Tracking Yur Accmplishments There are a variety f ways t track yur prgress thrughut the perfrmance evaluatin perid. Cnsider the suggestins belw t track yur wn accmplishments: 1. Use the My Jurnal tab in the PAA Tl 2. Utilize the DCIPS Emplyee Perfrmance Jurnal lcated n the Army DCIPS website Access the Army DCIPS website: NIPRnet: http://www.dami.army.pentagn.mil/site/dcips/ SIPRnet: http://www.dami.army.smil.mil/site/dcips 4
JWICS: http://www.dami.ic.gv/site/dcips G t Dcuments in the left clumn and select Tlkits in the drp dwn menu The DCIPS Emplyee Perfrmance Jurnal can be fund under the Perfrmance Management heading 3. Use the Calendar r the Nte functins in Micrsft Outlk t recrd accmplishments 4. Keep a jurnal f wrk accmplishments at yur desk Dcumenting Yur Perfrmance Always remember 1. Dn t wait until the last minute - Writing yur perfrmance achievements takes the least amunt f time when yu track yur accmplishment s regularly. 2. Restate yur understanding f the perfrmance bjectives - List perfrmance bjectives, then grup accmplishments under them. 3. Address each perfrmance bjective individually All f yur perfrmance bjectives are imprtant s make sure yu address each f them. 4. Include references t the perfrmance elements - Make a list f the elements and check ff each time that yu demnstrate specific behavirs related t each element. Ensure that yu have checked each element at least nce. 5. Highlight yur mst significant achievements fr the appraisal perid Review the accmplishments yu have tracked thrughut the perfrmance evaluatin perid and identify thse that have had the largest impact n the rganizatin. 6. Make the cnnectin between what yu did and why it helps yur rganizatin- Fr each accmplishment, ask yurself, Hw did I impact my rganizatin? 7. Nte challenges yu faced and hw yu fared - Keep a jurnal f challenges and hw yu vercame them thrughut the perfrmance evaluatin perid. 8. Include any additinal accmplishments - Ask yurself, What did I d abve and beynd my bjectives? 5
Cnsider Using the STAR Methd Fr each perfrmance bjective and perfrmance element, write dwn the letters STAR and capture the aspects fr each f the fur dimensins. This allws yu t cllect the relevant infrmatin befre phrasing it int sentences Self-Reprt f Accmplishments Entry Example Tracking Prgress t Writing an Entry fr a Perfrmance Element There are a variety f ways t track yur prgress thrughut the perfrmance evaluatin perid. The fllwing example shws yu hw t track yur accmplishments and hw that translates t writing up entries fr the perfrmance bjective and a perfrmance element. Wrk Rle: Travel Specialist, grade 9 Perfrmance Objective: Frm Perfrmance Objective prcess at least 80 percent f travel requests per mnth in accrdance with standard perating prcedures, with n mre than ne errr per request and within 24 hurs f receipt. Ensure that all bligated TDY funds are within the allcated fund cite budget... t Tracking Accmplishments Thrughut the Perfrmance evaluatin perid Prcessed between 81 and 189 travel requests each mnth Percentage f requests with 0-1 errrs at 85% Prcessed 87% f requests within 24 hurs f receipt Octber was my best perfrmance, with 132 requests that I prcessed n time (98%) with high accuracy (99%). 6
Fr TDY fund bligatins, I dcumented and implemented an additinal step t the standard perating prcedure t verify that funds are within the allcated fund cite budget prir t making the bligatin. t Self-Reprt f Accmplishments Entry fr Perfrmance Objectives Each mnth I prcessed between 81 and 189 travel requests. Of thse, each mnth I had a percentage f requests with 0-1 errrs at 85%. I prcessed 87% f the requests within 24 hurs f receipt. I met my perfrmance bjective, even when I was n leave, by priritizing my time. Octber was my best perfrmance, with 132 requests that I prcessed n time (98%) with high accuracy (99%). Fr TDY fund bligatins, I dcumented and implemented an additinal step t the standard perating prcedure t verify that funds are within the allcated fund site budget prir t making the bligatin. I made this change in cllabratin with travel specialists in ther divisins. By implementing this step, I have been able t ensure that the bligatins are prper, keeping the fund audit-ready. t Self-Reprt f Accmplishments Entry fr Perfrmance Elements Critical Thinking: I was respnsible fr prcessing travel requests each mnth, ensuring that all bligated TDY funds were within the allcated fund cite budget. I dcumented and implemented an additinal step t the standard perating prcedure t verify that funds are within the allcated fund site budget prir t making the bligatin. I made this change in cllabratin with travel specialists in ther divisins. By implementing this step, I have been able t ensure that the bligatins are prper, keeping the fund audit-ready. 7
Self-Reprt f Accmplishments Entry Example Paragraph Methd & STAR Methd The methd yu use t track and write up yur Self-Reprt f Accmplishments shuld be a cmbinatin f yur persnal preference and yur supervisr s preferences. It is imprtant t talk t yur supervisr t understand his r her expectatins fr yur Self-Reprt f Accmplishments. Yu want t make sure bth yu and yur supervisr have the same expectatins fr hw the Self-Reprt f Accmplishments shuld lk when it is finished. What fllws are tw examples that shw different wrk rles and alternative appraches t dcumenting yur accmplishments. Wrk Rle: Intelligence Analyst, grade 12 Perfrmance Objective: Example 1 Paragraph Methd Frm Perfrmance Objective analyze ffice prcedures and plicy dcuments t accurately identify agency bligatins and anticipate intelligence trends, future needs, gaps/shrtfalls, r prblems. Prvide reprts and/r briefings at ur weekly staff meetings r within requested timelines that accurately describe any prblem yu are slving, yur recmmended slutin, and challenges yu encuntered during the reslutin prcess. Slicited and unslicited feedback will be cnsidered t validate whether slutins satisfactrily met the partner missin requirement in terms f time and effectiveness t Sample Self-Reprt f Accmplishment Thrughut FY2010, I prvided 63 reprts t internal and external partners and briefed at 18 weekly staff meetings n multiple facets f my assigned area. Of the 63 reprts, 59 were cmpleted within the requested timelines while the ther fur were delayed due t rapidly changing situatinal events beynd my cntrl. I received 24 instances f psitive feedback with cmments that included: Excellent jb, reprts directly imprved decisin advantage fr ur area (1/15/2010), Fantastic turnarund allwed us t take decisive actin n the issue (3/22/2010), Briefing was cmprehensive, well surced and thughtful. Well dne. (2/5/2010). In February 2010, I develped an imprvement t agency plicy dcuments and briefed my recmmended changes t my supervisr n 18 February 2010. The recmmendatins were incrprated with minr changes n 1 July 2010. As a result, turnarund time was reduced by 25% thrughut 4QFY13. Example 2 8
S T A R Methd Frm Perfrmance Objective Wrk Rle: Prgram Management Officer, grade 14 Perfrmance Objective: capture, crdinate, and manage prgram risks. Dcument the risks and the risk management strategies in a Risk Management Plan. Generate the first wrking level crdinated draft f this plan by the end f 1QFY13. Generate and distribute the secnd/final draft by 2QFY13. This will include crdinating risks and cmmunicating them t ODNI. Starting 2QFY13, cmmunicate the Prgram risks internally and represent the Prgram t that bard fr 75% f their meetings. t Self-Reprt f Accmplishment S I am respnsible fr capturing, crdinating and managing prgram risks. T T accmplish this, I am respnsible fr dcumenting strategies in the Risk Management Plan in accrdance with set milestnes and then briefing these risks internally. A I cmpleted the crdinated wrking-level draft by the end f 1QFY13, and I was able t generate and distribute the final draft by 1 February, ahead f my 2QFY13 milestne. I distributed the plan t key stakehlders with mnthly updates fr the remainder f FY09 and generated a cmmunicatins schedule t represent the Prgram at bard meetings. The schedule allwed me t brief at 85% f meetings, prviding pertinent infrmatin and nging updates t the Prgram. R Strng cllabrative effrts n the first draft resulted in a dcument that required limited rewrk, allwing the final draft t be cmpleted ahead f schedule. I received psitive feedback frm 3 ut f 5 f the key stakehlders. Onging updates gave the bard the infrmatin it needed t make cst-saving adjustments t at least three prgrams in 3QFY13 and at least five prgrams in 4QFY13. Self-Reprt f Accmplishments Resurces & Training Army DCIPS website NIPRnet: http://www.dami.army.pentagn.mil/site/dcips/ SIPRnet: http://www.dami.army.smil.mil/site/dcips JWICS: http://www.dami.ic.gv/site/dcips isuccess curse which takes yu thrugh the steps f develping yur perfrmance bjectives and yur self-reprt f accmplishments Yur Supervisr Yur cmmand s DCIPS Transitin Manager 9
DCIPS E-Mail Inbx NIPRnet: usarmy.pentagn.hqda-dcs-g-2.mbx.dcips@mail.mil JWICS: DCIPS@dami.ic.gv SIPRnet: DCIPS@dami.us.army.smil.mil 10