K12 Longitudinal Data System Hawaii State Department of Education Data Governance and Analysis Branch
What the LDS is: The LDS is. A collection of longitudinal data from various sources that can be used to create reports all in one place. Won t need to go to multiple systems to get data. A reporting tool to help teachers, counselors, and administrators get the data they need to make their jobs easier. A leading indicator of student risk factors.
What the LDS is not: The LDS is not the official system for high stakes or accountability data. Please see Strive HI, ecsss, or other source data for high stakes or accountability data. The LDS is not transactional you cannot enter or change data in it.
Access
Login https://www.doesso.k12.hi.us/ https://staff.hawaiidoe.net/lds
Homepage
Homepage E F
Help
How can I use the LDS? Determine your essential question: What do I want to know as an administrator? Large picture, school-centric perspective Trends School Demographics What do I want to know as a Curriculum Coordinator/ART/Counselor? Student-centric perspective Who to target for interventions (Struggling or at-risk students who may not be considering college)
How can I use the LDS? Determine your essential question: What do I want to know as a teacher? Identify students in your class(es) who may need additional supports Identify areas of academic need (Strand Reports) Assessment Scores (H.S.A., SBA, ACT, ACCESS, etc ) Identify students at risk (attendance, grades, test scores, behavior) Where can I find this information?
How can I use the LDS for ECHS? Identify students based on Demographics ELL IDEA Low SES (F/R/L) Ethnicity Test Scores Attendance Behavior
Quick LDS Navigation Overview Review of Tabs Plan Show most commonly used reports Four year historical view Monitor Year to Date Operations All students currently enrolled in school Report Index Lists of students, test results, etc current enrolled in school
Plan Tab
Data Profile Organizational Profile
Data Profile - Attendance
Data Profile College Readiness Current Senior GPA ACT & SAT results by school ACT & SAT results by state ACT & SAT results by At or Above Benchmark scores By gender, ethnicity, ELL, SPED, Low SES
Data Profile College Readiness
Data Profile EOC (End of Course)
Monitor Tab
Operations Tab
Daily Teacher Dashboard
Daily Teacher Dashboard filters Filters can be set by school, staff, course, or grade. Teachers can only see student data for their own students.
Daily Teacher Dashboard
Daily Teacher Dashboard Risk factors by school or class
List of students Clicking on any student name or ID number will also bring you to the Student Profile report.
Student Profile
Student Profile - MMSS Explanation of risk metrics (how they are calculated)
Student Profile Diploma Requirement
Report Index Tab
Report Index
Report Index MMSS Student List
ECHS FORMS RFP Student Identification and Selection Targeting and Recruitment
RFP Project Narrative p. 9 LDS has a variety of information you can use to help you identify student populations.
RFP Project Narrative p. 10 Staff you may wish to consider in filling out this form:
Student Identification & Selection Protocol
Student Identification & Selection Protocol
Targeting and Recruiting Students
Targeting and Recruiting Students Some things to consider to narrow down your search: Sort or filter these items from LDS Report or extracts in Excel
Identifying target population Two reports you can use as starting points: Operations Student Search Can set filters in right column based on your selected demographics Operations Grades Select students based on grade. G.P.A. is included in this report.
Operations Student Search Student search report in the Operations Tab
Operations Student Search Set your filters in the right column and click Apply box in lower right. Can apply multiple filters to narrow down group of students.
Operations - Grades Contains all students currently in your school Contains demographic information on each student Contains Attendance behavior on each student i.e., can t help them if they don t come Contains GPA on each student Can be sorted internally or exported to Excel
Operations - Grades
Operations - Grades
Operations - Grades
Operations - Grades
Operations - Grades In order to find out grade distribution by course, use the Student # Grades by Subject Report. Expand by clicking on the + sign
Operations - Grades Click INSIDE a numbered cell, then drill down as if it were a blue bar:
Exporting Reports You can use the Actions dropdown menu to export (download) reports
Contact Information Data Governance and Analysis Branch Leanne R. Kalwick LDS Project Manager LDS@notes.k12.hi.us 440-2857 Bruce Hirotsu Decision Support Specialist I LDS@notes.k12.hi.us 218-6794 Jacy Yamamoto Data Processing System Analyst lds@notes.k12.hi.us