Support for Counselors, Advisors, & Faculty Users

Transcription

1 1 Support for Counselors, Advisors, & Faculty Users

2 G R A N D R A P I D S C O M M U N I T Y C O L L E G E 2 I want to know: PAGE What is MyDegreePath? 3 How does MyDegreePath help Counselors, Academic Advisors, and Faculty? 4 How does MyDegreePath help students? 5 How do I access MyDegreePath? 6 What information is available on MyDegreePath? 7 How do I find what courses a student needs to graduate? 10 What if a student wants to change majors or start a new GRCC degree program? 12 How do I create a new program plan for a student? 14 How do I use the planner to set up a new plan? 15 How do I use an existing plan? 16 How do students use the GPA Calculator? 17

3 3 What is MyDegreePath? MyDegreePath is a software application that: Applies a student s earned college credits to a specific GRCC academic program Shows the student s progress toward degree completion Identifies completed and unfinished: General Education and MACRAO requirements Program requirements Provides Counselors, Academic Advisors, and Faculty with tools for advising current, transfer, and new students 3

4 4 How does MyDegreePath help Counselors, Academic Advisors, and Faculty? MyDegreePath makes the advising process easier: Improves advising consistency: Everyone accesses the same information and materials Reduces paperwork: Program checks and audits are completed automatically Supports and monitors changes to academic program requirements Note: Students admitted prior to Fall 2011 enter under previous years catalog requirements and, thus, may not be able to use all features of the MyDegreePath program. 4

5 5 How does MyDegreePath help students? MyDegreePath allows students to: Determine which courses they need to take to complete their current program See how their current credits would apply to a new / different program Identify courses that meet specific program and GRCC requirements 5

6 How do I access MyDegreePath? MyDegreePath is available from your OnlineCenter: Log into your OnlineCenter where you enter grades Under GRCC Instructor click on MyDegreePath Click on MyDegreePath link 6 6

7 7 What information is available on MyDegreePath? Across the top of the screen you will see: Find Button Student ID Student Name Declared Degree Declared Program Date of the last audit Time of the last refresh 7

8 8 What other information is available on MyDegreePath? From the main Worksheets (A) tab you can locate a student s: Advisor (B) Degree Program Cumulative GPA A B Note: Using the bar at the top of the screen, you can print a copy of any screen, or save a PDF copy. 8

9 9 What other information is available on MyDegreePath? From the main Worksheets tab you can also use What If What if: To run a test audit for new / different program 9

10 How do I find what courses the MyDegree student for needs to graduate? On the Worksheets tab, scroll down to find lists of Degree requirements, including GPA per block (General Education, Program) General Education requirements the student needs to complete, including classes that meet these requirements Program requirements the student needs to complete 10 Note: The Catalog year indicates the set of program requirements in effect for that particular academic year Remember: Applies to new students only (beginning for the Fall 2011 semester). 10

11 How do I find what courses the student needs to graduate? On the Worksheets tab, scroll down to also find lists of Remaining courses completed: In Progress Additional Courses Not Used For This Program: courses that the auditor did not know where to put in the degree audit Courses Not Counted Towards Graduation: courses that a student attempted but did not earn credit for Foundation Courses Below 100 Level: courses below a 100 level such as MA 98, PY Note: The Catalog year indicates the set of program requirements in effect for that particular academic year Remember: Applies to new students only (beginning for the Fall 2011 semester). 11

12 12 What if a student wants to change majors or start a new GRCC degree program? Use the What if mode to see how a student s earned college credits apply to a different GRCC degree program. Access What if from: The Worksheets tab (What if mode) Remember: The What If tab functions apply to all students. You can use this tab to run audits for current students who are under previous catalog requirements

13 13 What if a student wants to change majors or start a new GRCC degree program? Follow these steps: 1. From the drop-down menus, select the degree and appropriate catalog year 2. Click the Process What if button 2 1 Remember: The What If tab functions apply to all students. Use this tab to run audits for current students who are under previous catalog requirements

14 14 How do I create a program plan for a student? Use the Planner tab to: Create a semester by semester plan Revise an existing plan for a specific student 14

15 How do I use the Planner to set up a new plan? To build a new plan: 1. From the planner (B), select a term from the drop-down menu. To make the term active, check the checkbox next to the term name. 2. From the audit (A), click on the names of the remaining courses 3. Then Drag the courses into one of the semesters in the planner. Continue with this process until you ve added all of the remaining requirements into the plan. 4. When you ve completed the plan, give it a name (in the Plan Title field) 5. Use the buttons below the plan to save a copy. This plan will now appear in the dropdown list of available plans. (Note: You can also use these buttons to Reload a blank form, etc.) 15 A B

16 16 How do I use an existing Plan? When you open the Planner, you ll see your audit on the left (A) and a planning grid on the right (B). Use the drop down list (C) to choose an existing plan Check this box (D) to lock or unlock plans C A B D 16

17 How do students.. use the GPA calculator? The GPA calculator (the 3rd tab) allows students to: Determine their Semester GPA: -> What will the student s semester GPA be if they earn the grades that they estimate? Determine their Cumulative GPA: ->What will the student s overall GRCC GPA be if they earn the grades they estimate? 17 To calculate the Semester GPA: 1.The student s current GPA and the courses they are enrolled in will appear automatically 2. Enter the student s estimated grade for each of their courses Click the Calculate button 4. The projected GPA will appear 3 4 NOTE: MyDegreePath calculators do not include GPA from any transfer credits. 17

18 How do students.. use the GPA calculator? To calculate a student s Cumulative GPA: 1. The current GPA and the number of credits the student has earned will appear automatically 2. Enter the desired GPA 3. Click on the Calculate button 4. Number of credits and grades the students needs to earn to reach the desired GPA will appear NOTE: MyDegreePath calculators do not include GPA from any transfer credits. 18