Workshop Presentation Online Self Service for Travel Expenses

Size: px
Start display at page:

Download "Workshop Presentation Online Self Service for Travel Expenses"

Transcription

1 Workshop Presentation Online Self Service for Travel Expenses January 19, 2012 Department of Finance and Administration Office of the Mississippi Management and Reporting System 1/24/2012 1

2 1. Workshop Ground Rules 2. Workshop Guiding Principles 3. Workshop Objectives 4. Workshop Agenda in Detail 5. Workshop Roles 6. Workshop Content 7. Workshop Wrap-up AGENDA 1/24/2012 2

3 Workshop Ground Rules All participants should be familiar with the requirements and the topics to be covered; The workshop scribe is responsible for documenting the parking lot issues and follow up questions; The workshop facilitators are responsible for keeping the discussion centered on the topic being discussed. If an issue is determined that cannot be resolved during the workshop, the facilitator will note the issue for future resolution and enter it into the workshop output document; and Parking of discussion item if the required knowledge is not in the room. 1/24/2012 3

4 Workshop Objectives Demonstrate standard SAP functionality that will be utilized for the purpose of SAP Travel Management. Gather the information needed for completion of the Business Blueprint documentation. Develop an understanding of Integration points, as well as input from and output to other processes. Utilize standard SAP functionality to design processes that address key issues, exploit areas of opportunity and embrace strategic intent. Identify the impact associated with future processes (e.g. policy changes, change management, training initiatives etc.) 1/24/2012 4

5 Workshop Guiding Principles Workshop Demonstrate how requirements are met using Standard SAP functionality Utilize standard SAP functionality (80/20 rule) Participant Be attentive and open minded Explore questions and answers Encourage input from other participants Avoid the what won t work mindset Essential to dos: Review Business Process Model Update/Create process Flow Diagrams WS Output Documents Identify RICEFW Objects Document process changes/implications Solution Manager: Create Business Blueprint documents Identify Issues and Risks Refrain from absolutes and mandates Focus on current issue being discussed Avoid war stories Manage cell phone, pagers & interruptions Keep the conversations to one at a time 1/24/2012 5

6 Workshop Agenda Team Date Topics Travel Management 19 January 2012 HR Master Data Concepts SAP Travel Expense Functionality SAP Travel Expense Reimbursement via Accounts Payable SAP Travel Expense Workflow Authorizations Reporting Forms Integration with other Modules Deliverables Key Decisions: Master Data Maintenance Workflow Approval Process 1/24/2012 6

7 Blueprint Workshop - Roles SAP Facilitator Anri du Toit Customer Facilitator Susan Perry Scribe OCM Leisa Wood Sheila Kearney A successful workshop is the result of interaction and participation! 1/24/2012 7

8 SAP Travel Management Functionality The Travel Management (FI-TV) component supports all processes in handling business trips. Its comprehensive functionality is integrated with Settlement Taxation and Payment processes. Travel Management enables you to Request, Plan and book trips, Create expense reports and Transfer expense results to other Business Function Areas. Travel Management Consists of the following subcomponents: Travel Request, Travel Planning and Travel Expenses. 1/24/2012 8

9 SAP Travel Management Functionality The subcomponents can be used flexibly to suit the State of Mississippi s needs: Travel Request Travel Planning Expense Report 1 X X X 2 X X 3 X X 4 X The Expense Report is the anchor component and can be used completely independently of the Travel Request and Travel Planning. 1/24/2012 9

10 HR Master Data The following Master Data records are used by the SAP Travel Management Module. Travel Subcomponent Infotype Description General 0000 Actions 0001 Organizational Assignment 0002 Person Related Data 0006 Addresses 0009 Bank Details Travel Expenses 0017 Travel Privileges ESS and Credit Card 0105 Communication (Subtypes 0001 and 0011) Additional 0027 Cost Distribution 1/24/

11 HR Master Data Infotype Description Reason needed 0000 Actions Expense Component 0001 Organizational Assignment Cost Assignment, WF 0002 Person Related Data Traveler Name 0006 Addresses Expense Component, Vendor MD 0009 Bank Details Vendor Master Data 0017 Travel Privileges Expense Component and/or alternative Cost Assignment 0105 Communication (Subtypes 0001 and 0011) System User Name and Credit Card number 0027 Cost Distribution Alternative Cost Assignment 1/24/

12 HR Master Data Every traveler who needs to use the Travel Expense Module for Reimbursement needs to have basic HR Master Data and an IT Travel Privileges Record: 1/24/

13 SAP Travel Management Cost Assignment Important Concept: Employee Master Cost Center is stored in IT0001 Organizational Assignment. If necessary it is possible to save an alternative Cost Center for Travel Specific Cost incurred in one of the following Infotypes: Infotype IT0027 (Subtype 02) IT0017 IT0027 (Subtype 01) Description Cost Distribution (Travel Expenses) Travel Privileges Cost Distribution (Wage/Salary) Important Concept: If no alternative Cost Assignment exist for the employee then the Cost Assignment from IT0001 Organizational Assignment will default in the Travel Request. 1/24/

14 SAP Travel Management Cost Assignment Important Concept: The Cost Assignment is determined as per the following flow diagram: 1/24/

15 SAP Travel Management - Credit Card Clearing Credit Card Clearing is a process for entering individual receipts in Travel Expense Accounting. This process can be used for any individual receipt (hotel invoice, restaurant bills etc) that was paid for using a credit card. The following types of card can be used: Personal Corporate Credit Card with Employee Liability and Payment Personal Corporate Credit Card with Corporate Liability and Payment Central Corporate Credit Card with Corporate Liability and Payment 1/24/

16 SAP Travel Management - Credit Card Clearing Before the Credit Card Clearing Functionality can be used fully; there are a number of internal and external prerequisites or settings that must be fulfilled: Credit Card Requirements: The travel expense accounting currency for the employee must correspond with the currency used for credit card settlement. The credit card supplier must provide the data in a standard format defined by SAP and the credit card companies. 1/24/

17 System Demo Traveler Enters Travel Expense 1/24/

18 SAP Travel Expense Entry After taking the trip, the traveler completes his or her travel expense report in ESS, including all necessary data and documents. The system applies all statutory and company-specific specifications stored in Customizing and checks the consistency of the entries against these specifications. This Roadmap explains the steps involved when Creating an Expense Report: 1/24/

19 SAP Travel Expense Entry The Trip Schema is used to determine the entry screen for employee trips: Example of potential Trip Schemas: - Out of State - In State - International Travel Request may be selected 1/24/

20 General Data Entry Screen The General Data screen in Travel Management allows the traveler to capture: Trip Start Date Trip End Date Destination Additional Destinations Reason for Trip Comment Advances Cost Assignment Per Diems Deductions Mileage Attachments 1/24/

21 General Data Entry Screen Additional Destinations The General Data screen in Travel Management allows the traveler to capture Additional Destinations: 1/24/

22 General Data Entry Screen Advances The General Data screen in Travel Management allows the traveler to capture Advances: 1/24/

23 General Data Entry Screen Cost Assignment The General Data screen in Travel Management allows the traveler to capture alternative Cost Assignment for the entire trip: The system can be configured to only allow certain Accounting Objects in the dropdown e.g. Cost Center, Order, WBS Element. 1/24/

24 General Data Entry Screen Mileage Details The General Data screen in Travel Management allows the traveler to capture Mileage Details: 1/24/

25 General Data Entry Screen Mileage Details The General Data screen in Travel Management allows the traveler to capture Mileage Details: The system will allow the user to select different classes of vehicle e.g. - State Vehicle - Personal Vehicle (fleet vehicle available) - Personal Vehicle (fleet vehicle not available). The associated rate for each class of vehicle will be stored in the system. The traveler will enter the total mileage traveled per each class of vehicle. The system will calculate the reimbursement rate automatically. Note: The SAP Standard solution does not calculate mileage traveled automatically. 1/24/

26 Receipts Data Entry screen The Receipts Data screen in Travel Management allows the traveler to capture: - Individual Receipts - Credit Card Receipts Examples of Individual Receipts: - Taxable Meals - Non-Taxable Meals - Lodging etc. 1/24/

27 Receipts Data Entry screen Individual Receipts are defined as per the State of Mississippi requirements. 1/24/

28 Review and Send Screen The Traveler Saves the Expense Report and Sends it for Approval 1/24/

29 Review the Expense process up to now Important Concept: The Trip has been captured in the System with the following Statuses: Approval Status Trip Completed Settlement Status To be Settled Note: The statuses of a trip is important because it controls the process flow in Travel Management. 1. The Traveler has signed in to the ESS Portal 2. The Traveler has accessed the Travel Management Component 3. The Traveler has elected to create an Expense Report The Traveler has entered General Trip Data The Traveler has entered Individual Receipts The Traveler has Reviewed his expense Report The Traveler Sends the Expense Report for approval. 1/24/

30 What happens Next? Workflow Approval The traveler's superior approves the travel plan. The superior is determined by the system automatically based on the maintained structural organization. 1/24/

31 SAP Travel Expense Approval The Superior of the Traveler receives the Workflow Item in the Universal Worklist: 1/24/

32 SAP Travel Expense Approval The Superior is able to see information about the Travel Expense Report at a glance: 1/24/

33 SAP Travel Expense Approval The Superior is able to display the PDF Expense Report for the Trip: 1/24/

34 SAP Travel Expense Approval The Superior Approves the Trip. Important Concept: The Trip has been approved in the System and now has the following Statuses: Approval Status Trip Approved Settlement Status To be Settled 1/24/

35 What Happens Next? The Trip must be settled in the system: The settlement of Trips in the system may be done manually or automatically. Important Concepts: The Trip is settled in the System and now has the following Statuses: Approval Status Trip Approved Settlement Status Settled A trip that has statuses Trip Approved and Settled will be included in the Posting Run to Financial Accounting. 1/24/

36 What Happens Next? The Trip is included in the Posting Run: The creation of a Posting Run in the system may be done manually or automatically. Important Concept: The Trip is included in the Posting Run and now has the following Statuses: Approval Status Trip Approved Settlement Status Transferred to FI Note: The Trip has not been Posted to Financial Accounting it was only included in the Posting Run. 1/24/

37 What Happens Next? The Posting Run is Transferred to Financial Accounting: The Posting of Posting Runs in the system may be done manually or automatically. Important Concepts: The Trip was posted to Financial Accounting and now still has the following Statuses: Approval Status Trip Approved Settlement Status Transferred to FI 1/24/

38 What Happens Next? The employee is reimbursed via Accounts Payable as per the predefined process for reimbursement. 1/24/

39 Accounts Payable Reimbursement In order to reimburse through Accounts Payable, each employee will need a Vendor Master Record. SAP Travel Management provides a program to create and maintain employee vendor data. Person related Vendor Records can be created and maintained based on the HR Master Data in SAP Personnel Management. The following Infotypes are required for the Program to be able to create and maintain Vendor Master Records: Infotype Description 0000 Actions 0001 Organizational Assignment 0002 Personal Data 0006 Subtype 1 Permanent Address 0006 Subtype 2 or 0 Bank Details 1/24/

40 SAP Travel Expense Workflow SAP Standard Workflow involves a One Step Approval Process. The employee Superior is determined via the Organizational Structure. The Superior has the following options when reviewing a trip: - Approve the Trip - Send back for correction - Reject the Trip 1/24/

41 SAP Travel Expense Workflow 1/24/

42 System Demo The Manager Approves the Expense Report The Expense report is settled in the system The Expense report is included in the Posting Run The Posting Run is transferred to Financial Accounting Show Vendor Record 1/24/

43 SAP Travel Management Roles The Following Standard Roles are available in SAP Travel Management Standard Role Traveler (SAP_FI_TV_TRAVELER) Travel Assistant (SAP_FI_TV_TRAVEL_ASSISTANT) Travel Administrator (SAP_FI_TV_ADMINISTRATOR) Approving Manager (SAP_FI_TV_MANAGER_GENERIC) Advance Payer (SAP_FI_TV_ADVANCE_PAYER) Travel Manager (SAP_FI_TV_TRAVEL_MANAGER) Use Employees with these standard roles can run the assigned transactions of Travel Management in SAP GUI. 1/24/

44 SAP Travel Management Roles The Following Standard Roles are available in SAP Travel Management Standard Role Traveler (SAP_FI_TV_WEB_TRAVELER) Travel Assistant (SAP_FI_TV_WEB_ASSISTANT) Approving Manager (SAP_FI_TV_WEB_APPROVER) Use The roles contain the necessary authorization profiles for running Web Dynpro ABAP-based applications for the Travel and Expenses ESS in SAP NetWeaver Portal. Employees with this role can run the work center for approving managers. 1/24/

45 SAP Travel Management Reporting The following Reports are available in SAP Travel Management: General trip data/trip totals Trip Receipts Trip receipts without General Data Cost Assignment for Trip Cost Assignment for Trip without General Data General trip data/totals/receipts/cost assignments Who is where? Search for trip destinations Search for receipts using maximum rate Reporting trip cost by periods 1/24/

46 SAP Travel Management Forms You can use the forms in Travel Management to display and print statements for the following applications: Travel Request Travel Plan Expense Reports PDF Forms in Travel Management: Technical Name FITP_REQUEST_FORM FITP_PLAN_FORM PTRV_EXPENSE_FORM PTRV_EES_FORM Use Form for Travel Requests Form for Travel Plans Expense Reports Express Expense Sheets Travel Management uses PDF-based forms by default. If you do not use PDF-based forms, you have the following alternatives: For Travel Requests and Travel Plans you can use the conventional HTML- based forms For Travel Expense statements, you can use the conventional ABAP list forms. 1/24/

47 SAP Travel Management Forms 1/24/

48 Integration with other Modules - Request When users specify estimated costs that are greater than zero in travel requests, the system creates a receipt for the estimated costs, which is forwarded as a commitment document to Funds Management. Note: After the trip takes place, the user needs to manually delete the automatically created receipt from the receipt buffer in the expense report. 1/24/

49 Integration with other Modules - Expense Upon completion of the Travel Expense Report the Commitment Item in Funds Management is released and an Actual Posting is created. 1/24/

50 Technical understanding of Expense Posting The Travel Expense module use expense types to capture amounts in expense reports: - Individual Expense types - Flat Rate Expense types 1/24/

51 Technical understanding of Expense Posting Expense types are connected to Wage Types in configuration: 1/24/

52 Technical Understanding of Expense Posting Wage Types are connected to Symbolic Accounts in configuration: 1/24/

53 SAP Travel Management Functionality Symbolic Accounts are linked to GL Accounts in configuration: 1/24/

54 Wrap-up Let s verify that we are on the same page Clarify any Strange Jargon Validate Parking Lot Items Record Key Decisions

55 Plus/Delta + s What worked well today? s What can we improve for future meetings and project activities? 1/24/

56 Questions 1/24/

57 Thank you! 1/24/

58 MAGIC Project WORKSHOP MINUTES/ HCM_TR_03 Online Self Service for Travel Expenses January 19 th, 2012 PROJECT IDENTIFICATION Project Name MAGIC CPI/Project Number Project Type (CBI, Implementation, CSS, Upgrade, Internal, other) Implementation Customer Name Customer Number Planned Start/Finish State of Mississippi SAP Customer Partner Project Sponsor Program Manager SAP Project Director Customer Project Director Partner Project Manager Bill Bevil Becky Thompson GENERAL INFORMATION Workshop Title Workshop Facilitators Process Owner Scribe HCM_TR_03 Online Self Service for Travel Expenses Anri du Toit, Susan Perry Christian Thomas/Kelly O Hey ATTENDEES Name/Agency Angela Tyler DFA Milo Crabtree DFA/OPTFM David Allard MDA Pam Hinkle MDA J L Schynso SAP Reggie Welch DFA Carlton Luckey DFA/MMRS Alison Brown MDOT Beverly Hinson DFA/MMRS Sandra Peaches DFA/MMRS Lance Fulcher DFA/OPTFM Ross Campbell DFA/OPTFM Laurie Pierce DFA/OPTFM Sheila Kearney STA Leisa Wood SAP Aleisha Caldwell MDOT Loretta Sebren DFA Lynn Cummings DES Margaret Jordan DFA

59 SUMMARY OF THE MEETING (SAP) Gave introductions, presented workshop guiding principles, objectives, and agenda Presented different business services that are enabled with these travel management functionalities: Travel Request, Travel Planning, Expense report Stepped through the standard SAP travel management process chain Reviewed the concept of Infotypes and how they function within SAP; relating objects and attributing information and to system objects Stepped through basic travel management relevant Infotypes: 0000 Actions,0001 Org Assignment,,0002 Personal Data,0006 Address,0009 Bank Details, 0017 Travel Privileges *Necessary for any piece of travel functionality), 0105 (Communication),0027 (Cost Distribution) REFERENCE DOCUMENTS FOR DETAILS REFER TO THE FOLLOWING BUSINESS PROCESS DESIGN DOCUMENT Travel Planning: 0470, 0471, 0472, 0473, 0475 Overviewed the IT0017 screen and discussed how it allows for travel privileges to be specified: Groupings, Trips, Travel Costs, Company Code Changes, Assignments IT0017 used for permanent change to cost center. Can create IT0017 without cost center, system will look at IT0001. Reviewed the concept of cost assignment and how infotype 0001 integrates with an employee s master data to default in relevant values. Additional and alternative cost travel assignment is assigned in IT0017 IT0027 subtypes 02 and 01 can be used to assign additional cost centers as well Travel Management Explained Credit Card Clearing and discussed corporate cards. BTA is assigned to one agency and multiple users have access. Each agency has own BTA. BTA used for air fare or railroad travel. Presented system demo: Create Travel Expense - Logged into NetWeaver portal - Accessed travel and expenses menu/page and explained different services that can be presented to an employee: My Trips, My Employees, Create Travel Request, Create Travel Plan, Create Expense Report, Express Expense Sheet, Route Planning, My Travel Profile, Unlock Personnel Number - Select previous travel request and create expense report. 2

60 SUMMARY OF THE MEETING (SAP) General Data Entry Screen fields: Trip Start Date Trip End Date Destination Additional Destinations ( can enter multiple) Reason for Trip Comment Advances - Display only Cost Assignment Per Diems Deductions Mileage Attachments REFERENCE DOCUMENTS FOR DETAILS REFER TO THE FOLLOWING BUSINESS PROCESS DESIGN DOCUMENT Advances: This should be a Display only field. Mileage section Mileage reimbursement rate follows rate published by GSA not IRS rate. 51Centers per mile. If state vehicle then only 19 centers per mile. Automatic calculation would need agreement with content provider. Rate - Employee enters the vehicle class which is tied to a rate. Can enter more than one destination/mileage per trip. Process would be to enter total miles. Travel approver verifies details and mileage. Manual process to check mileage between two locations. Expense Types are customizable. Will be expense types from legacy or plan to use in future. Trip Schema is used to determine the entry screen for employee trips. Trip Schemas: Out of State In State International Taxable Travel (Add this Schema) Additional Destinations have ability to add the address. Advances Screen - This will be display only. Mileage Details May want to use to track vehicles. Baggage Weight can hide field. Receipts Data Entry Screen Receipts Data screen Individual receipts taxable meals expense this is done every time payroll is ran. 3

61 SUMMARY OF THE MEETING (SAP) Same day travel with a meal is taxable. Legacy has a Code for payroll to pick up amount as a taxable reimbursement. Trip status controls process flow in Travel Management regarding expense reports Trip approved to be settled. What is settling? Posting run is created and settlement status is Transferred to FI. Trip is now transferred to FI and employee is reimbursed via Accounts Payable as per the predefined process Additional Information / Advances field: Field needs to be display only, no edits. Mileage calculation will not need 3 rd party content agreement. Google maps not needed to calculate. American Express Interface PERNR is needed as unique identifier. Travel Schema add additional schema for Taxable Travel Mileage Details May want to use to track vehicles. Baggage Weight can hide field. Taxable meals expense is calculated every time payroll is ran. Same day travel with a meal is taxable. Code tells payroll to pick up amount as a taxable reimbursement. Additional expense type as taxable meal type. For the creation of a prior to trip expense (PTE), a travel request/authorization must be approved and trip number generated. The trip number will then be used to identify PTE. Accounts payable reimbursement Infotypes required (0000,0001,0002,0006 Subtype 1, 0006 Subtype 2 or 0 REFERENCE DOCUMENTS FOR DETAILS REFER TO THE FOLLOWING BUSINESS PROCESS DESIGN DOCUMENT Stepped through and reviewed travel expense workflow and functionalities that allow for superior determinaiton and workflow and options available to supervisors Security Concepts regarding SAP Travel Management Roles Standard Role Traveler Travel Assistant Travel Administrator Approving Manager Advance Payer Travel Manager Use Employees with these standard roles can run the assigned transactions of Travel Management in SAP GUI Question: Can a person have multiple roles? Yes. Presented an overview of SAP Travel Management Standard Reports: - General trip data 4

62 SUMMARY OF THE MEETING (SAP) - Trip Receipts - Trip receipts without General Data - Cost Assignment for Trip - Cost Assignment for Trip Without General Data - General trip data/totals/receipts/cost assignments - Location of employee - Receipt Search Technical understanding of Expense Posting: - Individual Expense types - Flat Rate Expense types REFERENCE DOCUMENTS FOR DETAILS REFER TO THE FOLLOWING BUSINESS PROCESS DESIGN DOCUMENT *With symbolic accounts, relationships can be n wage types to 1 symbolic *With GL accounts relationships can be n symbolic accounts to one GL Examples: Expense Type (ZHOT) -> Wage Type (9HOT)->Symbolic Account ->GL Account Expense Type (ZCAR)-> Wage Type (9CAR)->Symbolic Accounts->GL Account Current state Per Diem is not a true Per Diem and consists of three different scenarios that are all based on agency and not region traveled to: 1. Spending limit meal allowance. 2. Per Diem entitled to keep all Per Diem whether spent or not 3. Per Diem and Meal Allowance in the case of Board Members or Wildlife *Per Diems for board members are taxable and must show up on is used because some board members are not State Employees. Currently they are specified as contract workers and assigned a WIN in SPAHRS Donna MacFarland is relevant business owner for 1099 info and per diems *Meal Allowance should use table to calculate amount based on region traveled to. This is a limit and not an amount given to an employee. It is a constraint/rule that must then require entry of actual expenses. Question: Should employee specify/enter per diem as a travel expense on the receipts entry screen instead of automatic calculation by region? Yes. Advance Types Definition - Employee is allowed only two advances. After 10 days after the month of travel amount advanced must be returned 5

63 SUMMARY OF THE MEETING (SAP) REFERENCE DOCUMENTS FOR DETAILS REFER TO THE FOLLOWING BUSINESS PROCESS DESIGN DOCUMENT KEY DECISIONS ANSWERED (SAP/DISTRIBUTE AS MINUTES) Additional Information / Advances field: Field needs to be displayed only, no edits Mileage calculation will not need 3 rd party content agreement. Google maps not needed to calculate. REFERENCE DOCUMENTS FOR DETAILS REFER TO THE FOLLOWING KEY DECISION DOCUMENT American Express Interface: PERNR is needed as unique identifier Travel Schema : add additional schema for Taxable Travel Mileage Details May want to use to track vehicles. Baggage Weight can hide field Taxable meals expense is calculated every time payroll is run. Same day travel with a meal is taxable. Code tells payroll to pick up amount as a taxable reimbursement. Additional expense type as taxable meal type. For the creation of a prior to trip expense (PTE), a travel request/authorization must be approved and trip number generated. The trip number will then be used to identyify PTE. ID OCM IMPACT IDENTIFIED (STATE/DISTRIBUTE AS MINUTES) AREA IMPACTED ID ACTION/PARKING LOT ITEM (SAP) OWNER DUE DATE PL-01 Current State Per Diem is not a standard Per Diem and consists Anri Du Toit 6

64 ID ACTION/PARKING LOT ITEM (SAP) OWNER DUE DATE of three different scenarios: 1. Spending limit meal allowance. 2. Per Diem entitled to keep all Per Diem whether spent or not 3. Per Diem and Meal Allowance in the case of Board Members or Wildlife *Per Diems for board members are taxable and must show up on is used because some board members are not State Employees. Currently they are specified as contract workers and assigned a WIN in SPAHRS Donna MacFarland is relevant business owner for 1099 info and per diems *Meal Allowance is desired use table to calculate amount based on region traveled to. This is a limit and not an amount given to an employee. It is a constraint/rule that must then require entry of actual expenses. PL-02 PL-03 AI-01 Further investigation is needed to determine how to expense meals or Per Diems. Clarify Travel Management requirements from RTM with STA that business owners present in the meeting do not have succifient background or information to give a definitive answer or clarificationn State workers are paid through SPAHRS and use a W-2 whereas independent contractors are paid through SAAS and use a1099. Find out how contractor master data will be entered and maintained in HCM and see if there is a process to accommodate Travel Request/Expense management. If not, flag as a GAP For the American Express Interface a PERNR is needed as unique identifier. Initiate interface negotiations with AmEx. Anri Du Toit Anri Du Toit Milo Crabtree/Anri Du Toit/Carlton Luckey ID GAPS IDENTIFIED (SAP/DISTRIBUTE AS MINUTES) OWNER DUE DATE

65 ID GAPS IDENTIFIED (SAP/DISTRIBUTE AS MINUTES) OWNER DUE DATE

Workshop Presentation PRO 08 Self Service Procurement Shopping Cart

Workshop Presentation PRO 08 Self Service Procurement Shopping Cart Workshop Presentation PRO 08 Self Service Procurement Shopping Cart November 08, 2011 Department of Finance and Administration Office of the Mississippi Management and Reporting System 1/12/2012 1 1. Workshop

More information

MAGIC PROJECT WORKSHOP AGENDA FIN_09 BANK MASTER DATA

MAGIC PROJECT WORKSHOP AGENDA FIN_09 BANK MASTER DATA MAGIC PROJECT WORKSHOP AGENDA FIN_09 BANK MASTER DATA PROJECT IDENTIFICATION Project Name MAGIC CPI/Project Number Project Type (CBI, Implementation, CSS, Upgrade, Internal, other) Implementation Customer

More information

Workshop Presentation PRO-19 Catalog Management Internal Catalogs

Workshop Presentation PRO-19 Catalog Management Internal Catalogs Workshop Presentation PRO-19 Catalog Management Internal Catalogs January 12, 2012 Department of Finance and Administration Office of the Mississippi Management and Reporting System 1/17/2012 1 1. Workshop

More information

Workshop Presentation PRO 05 Registration of Supplier (ROS)

Workshop Presentation PRO 05 Registration of Supplier (ROS) Workshop Presentation PRO 05 Registration of Supplier (ROS) November 1, 2011 Department of Finance and Administration Office of the Mississippi Management and Reporting System 1/11/2012 1 1. Workshop Ground

More information

WORKSHOP PARTICIPANTS

WORKSHOP PARTICIPANTS MAGIC PROJECT WORKSHOP AGENDA FIN_01 OVERVIEW OF SAP FI MASTER DATA PROJECT IDENTIFICATION Project Name MAGIC CPI/Project Number Project Type (CBI, Implementation, CSS, Upgrade, Internal, other) Implementation

More information

Expense Reports and Payment Requests

Expense Reports and Payment Requests User Guide Expense Reports and Payment Requests Creating and Reviewing/Approving ROCHESTER REGIONAL LEARNING & DEVELOPMENT RochesterRegional20151209 Expense Reports and Payment Requests Contents Contents

More information

3147 - Processing of Expense Report. Umoja Processing Expense Report Version 3 Last Modified: 28-April-15 1

3147 - Processing of Expense Report. Umoja Processing Expense Report Version 3 Last Modified: 28-April-15 1 3147 - Processing of Expense Report Umoja Processing Expense Report Version 3 Last Modified: 28-April-15 1 Agenda Course Introduction Module 1: Overview (Expense Report Process) Module 2: Create Expense

More information

The following types of receipts are NOT acceptable: (Please see pages C and D for examples of unacceptable receipts.)

The following types of receipts are NOT acceptable: (Please see pages C and D for examples of unacceptable receipts.) 1 P age Expense The following information is being provided to assist you with preparing your ESU #3 expense reports for reimbursement of business expenses. Refer to Board Policy 3.71 Reimbursement of

More information

PA STATE SYSTEM OF HIGHER EDUCATION Shared Administrative System TM Travel Management Create Travel Expense Report

PA STATE SYSTEM OF HIGHER EDUCATION Shared Administrative System TM Travel Management Create Travel Expense Report All Travel Expense Reports will be entered by either the Traveler or Travel Assistant via the portal. Log into the portal Page 1 of 22 Revised: 02/2016 From the ESS tab, click on either of the 2 provided

More information

MAGIC PROJECT WORKSHOP AGENDA FIN_GM_04, GRANTS BILLING AND RECEIVABLES

MAGIC PROJECT WORKSHOP AGENDA FIN_GM_04, GRANTS BILLING AND RECEIVABLES MAGIC PROJECT WORKSHOP AGENDA FIN_GM_04, GRANTS BILLING AND RECEIVABLES PROJECT IDENTIFICATION Project Name MAGIC CPI/Project Number Project Type (CBI, Implementation, CSS, Upgrade, Internal, other) Implementation

More information

Overview of the New Travel & Expense (TAE) System

Overview of the New Travel & Expense (TAE) System Overview of the New Travel & Expense (TAE) System 2012 Business Practices Seminar - February 24, 2012 Wendell Vest, Associate Controller & Amy Burchett, Accounts Payable Manager Agenda Why Implement an

More information

COUNTY EMPLOYEE TRAVEL EXPENSE POLICY TABLE OF CONTENTS. Statutory Authority... 1. Applicability... 1. General Policy... 1

COUNTY EMPLOYEE TRAVEL EXPENSE POLICY TABLE OF CONTENTS. Statutory Authority... 1. Applicability... 1. General Policy... 1 COUNTY EMPLOYEE TRAVEL EXPENSE POLICY TABLE OF CONTENTS Statutory Authority... 1 Applicability... 1 General Policy... 1 Use of County Credit Cards... 1 Direct Billing of Expenses... 1 Transportation Expenses...

More information

Profile. 2 On the Expense Settings menu on the left

Profile. 2 On the Expense Settings menu on the left Section 1: Getting Started Step 1: Log on to Concur Expense 1 In the User Name field, enter your user name. 2 In the Password field, enter your password. 3 Click Login. If you are not sure how to start

More information

Module 1: EXPENSE REPORT OVERVIEW AND BASIC SETUP

Module 1: EXPENSE REPORT OVERVIEW AND BASIC SETUP Table of Contents Introduction Microsoft Dynamics Courseware Overview...0-2 Student Objectives.0-3 Module 1: EXPENSE REPORT OVERVIEW AND BASIC SETUP Lesson 1: Introduction to Travel and Expense Management...

More information

To-Be Process Review Workshop

To-Be Process Review Workshop 1 To-Be Process Review Workshop Human Resources Posting to Accounting in SAP Posting to Accounts Payable in SAP Location: Ross Building Room: 130 Time: 8:00 a.m. to Noon September 28, 2005 2 Welcome! Introductions

More information

Quick Reference Guide Travel & Expense Claim: Using Create Expense Report (The Wizard) What is a travel and expense claim used for?

Quick Reference Guide Travel & Expense Claim: Using Create Expense Report (The Wizard) What is a travel and expense claim used for? (The Wizard) This Quick Reference Guide shows you how to submit a travel and expense claim using Create Expense Report known as The Wizard, for expenses paid with personal funds. What is a travel and expense

More information

AP316: Travel and Expense Administration. Instructor Led Training

AP316: Travel and Expense Administration. Instructor Led Training AP316: Travel and Expense Administration Instructor Led Training Lesson 1: Understanding Travel and Expenses Introduction Welcome Welcome to Cardinal Training! This training provides employees with the

More information

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines.

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines. Title: Travel and Business Expense Reimbursement Policy Code: 5-200-050 Date: 1-18-06rev Approved: WPL Policy General The Boston College Travel and Business Expense Reimbursement Policy provides guidelines

More information

University of Missouri. Travel & Expense System FAQ

University of Missouri. Travel & Expense System FAQ University of Missouri Travel & Expense System FAQ 5/6/2013 Travel & Expense (T&E) System FAQ Table of Contents GENERAL QUESTIONS... 1 Roles and Responsibilities... 1 TRAVEL POLICY QUESTIONS... 2 Per Diem...

More information

SAP Audit Guide for Human Resources

SAP Audit Guide for Human Resources SAP Audit Guide for Human Resources This audit guide is designed to assist the review of human resource processes that rely upon controls enabled in SAP systems. The specific areas examined in this guide

More information

Travel and Expense Management User Guide. Revised 02.04.15

Travel and Expense Management User Guide. Revised 02.04.15 Travel and Expense Management User Guide Revised 02.04.15 2 Table of Contents Access TEM and Review Profile. 4 Submitting a Travel Authorization (TA).. 5 Intro and Login.. 5 Funding Change. 6 Itinerary..

More information

Eastern Michigan University

Eastern Michigan University Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.

More information

Job Aid. ESS - Create Expense Report

Job Aid. ESS - Create Expense Report Table of Contents Overview... 3 Objectives... 3 Enterprise Roles... 3 Create an Expense Report... 4 Fill in the General Data Page... 6 Fill in the Enter Expense Details Page... 10 Complete the Request

More information

BOSTON COLLEGE Travel and Expense Presentation

BOSTON COLLEGE Travel and Expense Presentation 1 BC Travel Program Information and PeopleSoft Expense Report Workshop 2 AGENDA 1. University Travel Policy 2. Overview of Department Roles 3. Department Role Comparison 4. P1 Listing 5. Overview of PeopleSoft

More information

Employee Travel Expense Policies & Procedures

Employee Travel Expense Policies & Procedures Employee Travel Expense Policies & Procedures Any questions regarding business expense policy and procedure, please contact: Tiffanie Bieganek, Payroll, TRF Campus (218)683-8632 [email protected]

More information

PY3141 Umoja Payroll Master Data Maintenance

PY3141 Umoja Payroll Master Data Maintenance PY3141 Umoja Payroll Master Data Maintenance 1 Agenda Course Introduction Module 1: Umoja Payroll Overview Module 2: Master Data Module 3: Advance Recovery Module 4: Advance Payment Module 5: Recurring

More information

User Guide. Umoja Create Expense Report

User Guide. Umoja Create Expense Report User Guide Umoja Table of Contents Overview... 3 Objectives... 3 Enterprise Roles... 3 Create an Expense Report... 4 Fill in the General Data Page... 7 Fill in the Enter Expense Details Page... 9 Complete

More information

Conference Request Claim (CRC) 2. Mileage Reimbursement (MRC) 7. Request for Check (RFC) 9. Travel Advances 11. Blanket or Open Purchase Orders 13

Conference Request Claim (CRC) 2. Mileage Reimbursement (MRC) 7. Request for Check (RFC) 9. Travel Advances 11. Blanket or Open Purchase Orders 13 Table of Contents Conference Request Claim (CRC) 2 Mileage Reimbursement (MRC) 7 Request for Check (RFC) 9 Travel Advances 11 Blanket or Open Purchase Orders 13 FAQ s 14 Conference Request Claim Do I need

More information

Florida Department of Education TRAVEL REIMBURSEMENT GUIDELINES

Florida Department of Education TRAVEL REIMBURSEMENT GUIDELINES Florida Department of Education TRAVEL REIMBURSEMENT GUIDELINES State law requires that travelers use the most cost-effective method of travel. Travelers will not be reimbursed using a third party for

More information

Employee Business Expenses Learning Guide

Employee Business Expenses Learning Guide SEMA4 HR/Payroll MN-PS400S May 2014 Employee Business Expenses Learning Guide State of Minnesota Minnesota Management & Budget Statewide Payroll Services 658 Cedar St Ste 400 Saint Paul MN 55155 Contents

More information

Concur Expense Quick Reference Guide

Concur Expense Quick Reference Guide Content Section 1: Section 2: Section 3: Section 4: Section 4a: Section 4b: Section 4c: Getting Started, Login Explore My Concur tab Update Your Profile, Add an Expense Delegate Create a New Expense Report

More information

Corporate Travel Policy. Proposed January 30, 2010

Corporate Travel Policy. Proposed January 30, 2010 Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2

More information

Madison College Purchasing Card (P-Card) Manual

Madison College Purchasing Card (P-Card) Manual Madison College Purchasing Card (P-Card) Manual OVERVIEW The Madison College Credit Card (P-Card) Program delegates the authority to purchase approved goods, services and business travel expenses directly

More information

WSB Travel Update Meeting

WSB Travel Update Meeting WSB Travel Update Meeting October 1, 2015 A review of the announced travel policy changes 1 Agenda Review of New Travel Rates & Policies Background Authority Are we doing something different? Applicability/Who

More information

ADMINISTRATIVE PROCEDURE San Mateo County Community College District

ADMINISTRATIVE PROCEDURE San Mateo County Community College District CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses

More information

Travel and Expense Management Training Manual

Travel and Expense Management Training Manual Travel and Expense Management Training Manual TEM Team Colorado School of Mines Cindy Kerr - 303.273.3274 Cathy Daniels - 303.273.3264 Tim Huelsman 303.273.3266 Tressa Ries 303.273.3262 1 Overview TEM

More information

Creating an Expense Report with PeopleSoft Travel & Expenses

Creating an Expense Report with PeopleSoft Travel & Expenses Creating an Expense Report with PeopleSoft Travel & Expenses Contents Accessing Travel and Expenses...1 Creating an Expense Report...1 Entering an Expense Report for Travel Reimbursement...2 Entering Your

More information

Military Moving Expenses

Military Moving Expenses Military Moving Expenses Introduction This lesson will help you determine which members of the U.S. Armed Forces are entitled to an adjustment to income for moving expenses. To do this, you will need to

More information

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance.

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance. Contents General Information.Page 2 Check Requests.Page 3 Purchase Requisitions.Page 4 Travel Authorizations.page 6 Travel Advance.page 7 Transportation-Air page 9 Transportation-Ground page 10 Lodging.page

More information

Expense Report: Detailed Guide. The expense report process has three main steps

Expense Report: Detailed Guide. The expense report process has three main steps Version: 5-24-2013 Expense Report: Detailed Guide The expense report process has three main steps STEP ONE: Creation and submittal of an expense report using Concur software 1. Select new Expense Report

More information

How To Implement An Enterprise Resource Planning Program

How To Implement An Enterprise Resource Planning Program ERP Implementation Program Key phases of ERP implementation: Analysis of the company existing or designing new business process descriptions Inventory of the company s existing formal workflows or designing

More information

Case Western Reserve University Travel Policy

Case Western Reserve University Travel Policy Case Western Reserve University Travel Policy Revised September, 2014 Travel Policy Revision Date 09/17/2014 TABLE OF CONTENTS 1. Purpose 2. Travel Authorization 3. Post-Travel Expense Approval 4. Travel

More information

Effective. 10/01/2000 Rev. 01/01/2001. The establishment of guidelines for travel and expense reimbursement.

Effective. 10/01/2000 Rev. 01/01/2001. The establishment of guidelines for travel and expense reimbursement. DELAWARE COUNTY Subject Employee Travel and Expense Reimbursement Effective 10/01/2000 Rev. 01/01/2001 Supersedes 01/01/1996 Rev. 03/30/1998 This Sheet 1 Total 5 1.0 Purpose The establishment of guidelines

More information

Creating Expense Reports

Creating Expense Reports KENTUCKY COMMUNITY & TECHNICAL COLLEGE SYSTEM Creating Expense Reports Training Document This training document was developed in support of KCTCS Financials 9.2 Contents Travel and Expense Module... 4

More information

Self Employed & Single Member LLC Tax Organizer

Self Employed & Single Member LLC Tax Organizer Self Employed & Single Member LLC Tax Organizer CLIENT INFORMATION Business Name (DBA): Email: Date of Formation: EIN#: Best Phone#: Business Address: Tax Period City: State: ZIP Code: What date was the

More information

HOW TO ADD A QUICK WAY TO GET THE PLACE TO ADD YOUR VOUCHER.ADD IT TO YOUR FAVORITES:

HOW TO ADD A QUICK WAY TO GET THE PLACE TO ADD YOUR VOUCHER.ADD IT TO YOUR FAVORITES: DMA V1 Updated: 3/21/16 Creating an Expense Report Job Aid 1. Non-state employees (including contractors) will not be reimbursed for travel expenses in the Peoplesoft expense module. 2. NOTE: Do not use

More information

How To Plan Out A University Pension Plan

How To Plan Out A University Pension Plan 1 Benefit Administration Human Resources Ross Building Room 136 8 a.m. 12 p.m. September 19, 2005 2 Welcome! Introductions of Group Name Department Regional campus staff joining us 3 Workshop Logistics

More information

S Corporation Tax Organizer

S Corporation Tax Organizer S Corporation Tax Organizer CLIENT INFORMATION S Corporation Name: Email: Date of Incorporation: EIN#: Best Phone#: Corporate Address: Tax Period City: State: ZIP Code: What date was the corporation first

More information

Travel and Expense Management in Microsoft Dynamics AX 2012

Travel and Expense Management in Microsoft Dynamics AX 2012 Course 80429A: Travel and Expense Management in Microsoft Dynamics AX 2012 Length: Delivery Method: 2 Days Instructor-led (classroom) About this Course This two-day instructor-led course provides students

More information

USA Archery Travel Policies and Procedures Contents

USA Archery Travel Policies and Procedures Contents USA ARCHERY POLICY: Travel Policies and Procedures DATE OF ISSUANCE: June, 2011 DIVISION: FINANCE DEPARTMENT APPLIES TO: All USA ARCHERY Staff/Volunteers PURPOSE: To define USA ARCHERY s Travel Policies

More information

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013 Truman State University Travel Reimbursement Policy For Travel on or after October 1, 2013 Table of Contents Overview... 4 Responsibility... 4 Purpose of Policy... 4 Prior Approval Required... 4 Taxability...

More information

I Expense Online Expense submissions For fulltime Faculty & Staff Revised: Sept 2013

I Expense Online Expense submissions For fulltime Faculty & Staff Revised: Sept 2013 I Expense Online Expense submissions For fulltime Faculty & Staff Revised: Sept 2013 Table of Contents I-EXPENSE PROCESS... 1 IEXPENSE - LOGIN... 3 NAVIGATING THE I-EXPENSE HOME PAGE... 5 Expenses Home

More information

Council Travel and Conferences

Council Travel and Conferences Policy 7.4.4 Council Travel and Conferences POLICY PURPOSE: It is the purpose of this policy to define the City s expectations of Councilmembers who travel in connection with their work responsibilities

More information

Prepare and Submit your Planar Expense Report in 10 Easy Steps

Prepare and Submit your Planar Expense Report in 10 Easy Steps Prepare and Submit your Planar Expense Report in 10 Easy Steps Step 1: Update Internet Browser Settings Your browser should already be set up to use Concur, but the following steps will ensure that your

More information

Aston Staff Portal. Making an Expense Claim

Aston Staff Portal. Making an Expense Claim Aston Staff Portal Making an Expense Claim Applicable Rates for Accommodation, Travel & Subsistence Standard Day Rate Subsistence (meals and drinks, excluding alcohol) The actual, reasonable costs of food

More information

User Guide. ERS Help Desk : 814-863-9713 or http://www.ers.psu.edu/assistance.cfm. Web site at: http://www.ers.psu.edu

User Guide. ERS Help Desk : 814-863-9713 or http://www.ers.psu.edu/assistance.cfm. Web site at: http://www.ers.psu.edu User Guide ERS Help Desk : 814-863-9713 or http://www.ers.psu.edu/assistance.cfm Web site at: http://www.ers.psu.edu Revised 2/18/2015 Table of Contents Introduction... 3 System Overview... 3 Section 1:

More information

TRAVEL EXPENSE POLICY

TRAVEL EXPENSE POLICY TRAVEL EXPENSE POLICY PURPOSE To establish policies and procedures for the City of Mercer Island business-related out of town travel approval, reimbursement of authorized travel expenses, and the payment

More information

Using ESS - Guide to creating, submitting, and approving an expense report

Using ESS - Guide to creating, submitting, and approving an expense report Using ESS - Guide to creating, submitting, and approving an expense report Copyright 2014-2015, R. James Holton, All rights reserved (8/13/2015) Introduction The purpose of this guide is to acquaint you

More information

Business Process Flowchart. Accounts Payable. Packet Description. MAGIC Roles. MAGIC Flows. Help or Questions

Business Process Flowchart. Accounts Payable. Packet Description. MAGIC Roles. MAGIC Flows. Help or Questions Business Process Flowchart Accounts Payable Packet Description The Accounts Payable Packet describes how an invoice will be entered in MAGIC and what triggers a vendor payment for goods or services received.

More information

SAP Travel OnDemand Solution An Easier Way to Travel

SAP Travel OnDemand Solution An Easier Way to Travel SAP Brief SAP Travel OnDemand Objectives SAP Travel OnDemand An Easier Way to Travel Focus on your business while controlling travel costs Focus on your business while controlling travel costs With the

More information

Concepts in Enterprise Resource Planning. Chapter 5 Accounting in ERP Systems

Concepts in Enterprise Resource Planning. Chapter 5 Accounting in ERP Systems Concepts in Enterprise Resource Planning Chapter 5 Accounting in ERP Systems Chapter Objectives Describe the differences between financial and managerial accounting. Identify and describe problems associated

More information

LIVINGSTON COUNTY COUNTY BUSINESS EXPENSE REIMBURSEMENT POLICY

LIVINGSTON COUNTY COUNTY BUSINESS EXPENSE REIMBURSEMENT POLICY LIVINGSTON COUNTY COUNTY REIMBURSEMENT POLICY RESOLUTION # 2015-04-100 LIVINGSTON COUNTY, MICHIGAN APPROVED: 4/27/15 RESOLUTION # 2011-12-344 LIVINGSTON COUNTY, MICHIGAN APPROVED: 12/19/11 PURPOSE The

More information

EXPENSE & TRAVEL REIMBURSEMENT

EXPENSE & TRAVEL REIMBURSEMENT EPENSE & TRAVEL REIMBURSEMENT 1. POLICY PROVISIONS 1.1. This policy and procedure statement covers all approved business-related expenditures incurred by employees of Cooper Consulting Company, hereinafter

More information

Travel, Business Expense, and Relocation Policy. Standard Practices and Guidelines for TJPA Consultants and Subconsultants. Effective October 2009

Travel, Business Expense, and Relocation Policy. Standard Practices and Guidelines for TJPA Consultants and Subconsultants. Effective October 2009 Travel, Business Expense, and Relocation Policy Standard Practices and Guidelines for TJPA Consultants and Subconsultants Effective October 2009 1. Purpose Travel Policy Standard Practices and Guidelines

More information

Travel Charge Card Training Course

Travel Charge Card Training Course Travel Charge Card Training Course The policy governing the Travel Card Program provides that all Travel Cardholders must complete a mandatory annual training course focused on the Travel Card Program

More information

<Insert Picture Here> Looking to Reduce Operating Costs? Automate Your Expense Processing with PeopleSoft Travel and Expenses 9.1

<Insert Picture Here> Looking to Reduce Operating Costs? Automate Your Expense Processing with PeopleSoft Travel and Expenses 9.1 Looking to Reduce Operating Costs? Automate Your Expense Processing with PeopleSoft Travel and Expenses 9.1 Louise Eason Oracle Corporation June 21, 2010 Safe Harbor Statement The

More information

SAP Workflow SWAT (WF-SWAT) Accelerated Automation. www.logicaconsulting.ca

SAP Workflow SWAT (WF-SWAT) Accelerated Automation. www.logicaconsulting.ca SAP Workflow SWAT (WF-SWAT) Accelerated Automation www.logicaconsulting.ca 1 Have you heard of SAP automation projects in your organization such as MyTravel or Procure-to-Pay? Are you concerned about how

More information

Banner Travel and Expense Module Traveler User Guide

Banner Travel and Expense Module Traveler User Guide November 2014 Banner Travel and Expense Module Traveler User Guide Oregon State University Business Affairs FA&A Table of Contents Banner Travel and Expense Module Overview... 2 Accessing Travel and Expense

More information

Accounts Payable & Payroll. Reminders and Tips!

Accounts Payable & Payroll. Reminders and Tips! Accounts Payable & Payroll Reminders and Tips! OFFICE OF BUSINESS AND FINANCE MEMORANDUM DATE: November 21, 2013 TO: FROM: RE: Administration, Faculty and Staff Business Office 2013 Calendar Year End Closing

More information

Travel Expense Report I N F O R M A T I O N D E P L O Y E D. S O L U T I O N S A D V A N C E D. M I S S I O N S A C C O M P L I S H E D.

Travel Expense Report I N F O R M A T I O N D E P L O Y E D. S O L U T I O N S A D V A N C E D. M I S S I O N S A C C O M P L I S H E D. Travel Expense Report I N F O R M A T I O N D E P L O Y E D. S O L U T I O N S A D V A N C E D. M I S S I O N S A C C O M P L I S H E D. Introduction This How to Guide was developed by Human Resources,

More information

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and

More information

Travel & Expense Module

Travel & Expense Module Travel & Expense Module Table of Content I. Travel Authorization.1 Create a Travel Authorization.2 Expense Type List...11 II. Expense Report 12 Create an Expense Report..12 Expense Type List 20 Travel

More information

Mobile Expense Tracking Quick Start Guide: iphone Edition

Mobile Expense Tracking Quick Start Guide: iphone Edition Tenrox Mobile Expense Tracking Quick Start Guide: iphone Edition January, 2012 2012 Tenrox. All rights reserved. About this Guide This quick start guide describes how users can quickly track expenses,

More information

Frequently Asked Questions Travel Advances & Travel Expenses Effective 07/01/2016

Frequently Asked Questions Travel Advances & Travel Expenses Effective 07/01/2016 The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for business travel expenses?

More information

SCEIS FINANCE OVERVIEW OF PAYROLL PY510. End User Training Columbia, SC Fall 2011

SCEIS FINANCE OVERVIEW OF PAYROLL PY510. End User Training Columbia, SC Fall 2011 SCEIS FINANCE OVERVIEW OF PAYROLL PY510 End User Training Columbia, SC Fall 2011 Workshop Learning Objectives Upon completion of this workshop, you should be able to: Understand the payroll process as

More information

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE Employees shall be reimbursed for reasonable travel expenditures according to the policies and procedures outlined in this document. Prior approval for all out-of-district travel shall be obtained before

More information

TeamWorks Travel and Expense

TeamWorks Travel and Expense TeamWorks Travel and Expense With Concur Technologies TTE System User Reference TABLE OF CONTENTS SECTION 1: GETTING STARTED... 6 Log on to TTE Travel & Expense... 6 SECTION 2: MY CONCUR... 6 Explore the

More information

Disbursement Services Travel Expense Procedures

Disbursement Services Travel Expense Procedures Disbursement Services Travel Expense Procedures For NC State Budget Travel Policies, use address below: https://ncosbm.s3.amazonaws.com/s3fs-public/documents/files/budgetmanual.pdf Completing the Travel

More information

COUNCIL POLICY NO. C-6 TITLE: REIMBURSABLE EXPENSES FOR TRAVEL, TRAINING, PROFESSIONAL DEVELOPMENT, AND OTHER CITY BUSINESS

COUNCIL POLICY NO. C-6 TITLE: REIMBURSABLE EXPENSES FOR TRAVEL, TRAINING, PROFESSIONAL DEVELOPMENT, AND OTHER CITY BUSINESS COUNCIL POLICY NO. C-6 TITLE: REIMBURSABLE EXPENSES FOR TRAVEL, TRAINING, PROFESSIONAL DEVELOPMENT, AND OTHER CITY BUSINESS POLICY: REFERENCE: See attachment. Finance Department Staff Report dated 3/20/06,

More information

Concur Travel and Expense Showcase April 10th

Concur Travel and Expense Showcase April 10th Concur Travel and Expense Showcase April 10th AGENDA Objectives for Travel Process Transformation List the benefits of Concur Travel and Expense (Concur) Identify the changes in travel partners Describe

More information

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January

More information

Type II Lump Sum Program with Household Goods Shipment U.S. Domestic Policy

Type II Lump Sum Program with Household Goods Shipment U.S. Domestic Policy Type II Lump Sum Program with Household Goods Shipment U.S. Domestic Policy Your Relocation Benefit Lowe s is offering support during the moving process with our Type II Lump Sum package with Household

More information

New York University University Policies

New York University University Policies New York University University Policies Title: Expense Reimbursement Effective Date: July 15, 2004 Revised Date: September 15, 2014 Issuing Authority: University Chief Financial Officer Responsible Officer:

More information

Department of Bioengineering

Department of Bioengineering Department of Bioengineering TRAVEL GUIDELINES & REIMBURSEMENT POLICY G-28: http://www.ucop.edu/ucophome/policies/bfb/g28.pdf Reimbursements to be issued for research/work related travel only which includes

More information

Policy on Travel & Expense Reimbursement

Policy on Travel & Expense Reimbursement POLICY CATEGORY Date Adopted: 1/1/14 Date Revised: N/A Supersedes: NU Travel Policy & Procedures Related Policies: NU Procard Manual ORAF Foreign Travel Guidelines Responsible Office/ Department: Office

More information

Reimbursement of Travel and Lodging Expenses

Reimbursement of Travel and Lodging Expenses Reimbursement of Travel and Lodging Expenses A. Travel and Lodging Reimbursement Policies 1. The following students are eligible to receive reimbursement for travel and lodging expenses incurred when attending

More information

ADMINISTRATIVE PROCEDURE

ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE NO: AP 611.01 RELATED TO POLICY NO. 611 BUSINESS & TRAVEL TITLE: BUSINESS & TRAVEL EXPENSE Purpose and Introduction This procedure sets forth the requirement

More information

E D M O N T O N ADMINISTRATIVE PROCEDURE

E D M O N T O N ADMINISTRATIVE PROCEDURE DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used

More information

Epicor 9 Accounts Receivable Course 9.05.600

Epicor 9 Accounts Receivable Course 9.05.600 Epicor 9 Accounts Receivable Course 9.05.600 Disclaimer Copyright 2010 by Epicor Software Corporation. All rights reserved. Printed in the United States of America. No part of this publication may be reproduced

More information